Xerox WorkCentre 7220, WorkCentre 7225 Administrator's Guide

Name: Xerox WorkCentre 7220
Brand: Xerox
SKU: 2115569
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Xerox WorkCentre 7220, WorkCentre 7225 Administrator's Guide

Xerox WorkCentre 7220 / 7225

Multifunction Printer

Imprimante multifonction

Xerox® WorkCentre® 7220 / 7225

System Administrator Guide Guide de l’administrateur système

Español Guía del administrador del sistema

Português Guia de Administração do Sistema

© 2013 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

Xerox® and Xerox and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express Driver® are trademarks of Xerox Corporation in the United States and/or other countries.

Adobe® Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Apple, Bonjour, EtherTalk, TrueType, iPad, iPhone, iPod, iPod touch, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries. IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and other countries.

SGI®and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.

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McAfee®, ePolicy Orchestrator®, and McAfee ePO™ are trademarks or registered trademarks of McAfee, Inc. in the United States and other countries.

UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc.

Document version 1.2: November 2013

Contents
1	Introduction	13
	Overview...........................................................................................................................................................................	14
	Configuration Steps .............................................................................................................................................	14
	More Information.........................................................................................................................................................	15
2	Initial Setup	17
	Physically Connecting the Printer ...........................................................................................................................	18
	Assigning a Network Address ...................................................................................................................................	19
	Connecting the Printer to a Wireless Network...................................................................................................	20
	Accessing Administration and Configuration Settings...................................................................................	21
	Accessing the Control Panel as a System Administrator .......................................................................	21
	Accessing CentreWare Internet Services as a System Administrator ...............................................	21
	Initial Setup at the Control Panel...........................................................................................................................	22
	Installation Wizard...............................................................................................................................................	22
	Quick Setup Home ................................................................................................................................................	22
	Setting the Measurement Units......................................................................................................................	22
	Installing Optional Software Features..........................................................................................................	23
	Initial Setup in CentreWare Internet Services ...................................................................................................	24
	Printing the Configuration Report..................................................................................................................	24
	Restricting Access to the Printer......................................................................................................................	24
	Using the Configuration Overview Page......................................................................................................	25
	Assigning a Name and Location to the Printer..........................................................................................	25
	Selecting Services to Appear on the Touch Screen ..................................................................................	25
	Installing Optional Software Features..........................................................................................................	26
	Supplies Plan Activation Code..........................................................................................................................	26
	Physical Connection Settings ...........................................................................................................................	26
	Changing the System Administrator Password.................................................................................................	28
	Changing the System Administrator Password at the Control Panel................................................	28
	Setting the Date and Time........................................................................................................................................	29
	Setting the Date and Time in CentreWare Internet Services ..............................................................	29
	Setting the Date and Time at the Control Panel ......................................................................................	29
3	Network Connectivity	31
	Connecting to a Wireless Network .........................................................................................................................	32
	Configuring Wireless Settings Manually ......................................................................................................	33
	Connecting Directly to a Wireless Network.........................................................................................................	34
	IP.........................................................................................................................................................................................	35
	Enabling TCP/IP.....................................................................................................................................................	35
	Configuring the Network Address Manually at the Control Panel .....................................................	35
	Configuring DNS Settings at the Control Panel ........................................................................................	35
	WorkCentre 7220/7225 Multifunction Printer	3
	System Administrator Guide

Contents
Configuring IP Settings in CentreWare Internet Services .....................................................................	36
FTP/SFTP Filing..............................................................................................................................................................	39
Configuring FTP and SFTP Filing Settings ...................................................................................................	39
IPP.......................................................................................................................................................................................	40
SLP ......................................................................................................................................................................................	41
Configuring SLP .....................................................................................................................................................	41
SNMP.................................................................................................................................................................................	42
Enabling SNMP ......................................................................................................................................................	42
Configuring SNMPv1/v2c...................................................................................................................................	42
Configuring SNMPv3 ...........................................................................................................................................	43
Configuring SNMP Advanced Settings .........................................................................................................	43
LPR/LPD ............................................................................................................................................................................	45
SSDP...................................................................................................................................................................................	46
Microsoft Networking..................................................................................................................................................	47
Configuring Microsoft Networking.................................................................................................................	47
Configuring WINS.................................................................................................................................................	47
Raw TCP/IP Printing.....................................................................................................................................................	48
Configuring Raw TCP/IP Settings ...................................................................................................................	48
Configuring Raw TCP/IP Advanced Settings..............................................................................................	48
SMB Filing........................................................................................................................................................................	50
Configuring Kerberos Authentication Options for SMB .........................................................................	50
SMTP Server....................................................................................................................................................................	51
Configuring SMTP Server Settings..................................................................................................................	51
Configuring SMTP Authentication Settings................................................................................................	51
Configuring SMTP Connection Encryption Settings ................................................................................	52
Configuring SMTP File Size Management...................................................................................................	52
Testing SMTP Configuration Settings...........................................................................................................	52
LDAP ..................................................................................................................................................................................	53
Adding LDAP Server Information ...................................................................................................................	53
Adding or Editing LDAP Servers in CentreWare Internet Services......................................................	54
Configuring LDAP Server Optional Information .......................................................................................	54
Configuring LDAP Contexts...............................................................................................................................	55
Configuring LDAP User Mappings..................................................................................................................	55
LDAP Custom Filters.............................................................................................................................................	56
HTTP ..................................................................................................................................................................................	57
Enabling HTTP at the Control Panel ..............................................................................................................	57
Configuring HTTP Settings in CentreWare Internet Services...............................................................	57
Accessing HTTP Web Services..........................................................................................................................	57
HTTP Web Services...............................................................................................................................................	58
Accessing HTTP Advanced Settings...............................................................................................................	58
HTTP Advanced Settings....................................................................................................................................	58
POP3 ..................................................................................................................................................................................	59
Proxy Server.....................................................................................................................................................................	60
Configuring the Proxy Server............................................................................................................................	60
NTP.....................................................................................................................................................................................	61
WSD ...................................................................................................................................................................................	62

4WorkCentre 7220/7225 Multifunction Printer System Administrator Guide

		Contents
	Enabling WSD.........................................................................................................................................................	62
	NetWare...........................................................................................................................................................................	63
	Configuring NetWare General Settings........................................................................................................	63
	Enabling SAP...........................................................................................................................................................	63
	Bindery Settings ....................................................................................................................................................	64
	Configuring NetWare Directory Services (NDS) Settings ......................................................................	64
	NDPS/NEPS..............................................................................................................................................................	64
	AppleTalk .........................................................................................................................................................................	65
	Before You Begin...................................................................................................................................................	65
	Configuring AppleTalk ........................................................................................................................................	65
4	Security	67
	Setting Access Rights...................................................................................................................................................	68
	Authentication.......................................................................................................................................................	68
	Authorization..........................................................................................................................................................	69
	Personalization.......................................................................................................................................................	69
	Setting the Login Method..................................................................................................................................	69
	Configuring Authentication Settings ....................................................................................................................	70
	Configuring Local Authentication Settings.................................................................................................	70
	Configuring Network Authentication Settings ..........................................................................................	71
	Configuring Xerox Secure Access Unified ID System Authentication Settings.............................	73
	Configuring Convenience Authentication Settings..................................................................................	75
	Configuring Smart Card Authentication Settings.....................................................................................	76
	Configuring Authorization Settings .......................................................................................................................	79
	Setting the Authorization Method .................................................................................................................	79
	Configuring Local Authorization Settings....................................................................................................	79
	Configuring Network Authorization Settings .............................................................................................	79
	User Permissions....................................................................................................................................................	80
	Secure HTTP (SSL) ........................................................................................................................................................	87
	Using SSL for all HTTP Communication .......................................................................................................	87
	FIPS 140-2.......................................................................................................................................................................	88
	Enabling FIPS 140 Mode and Checking for Compliance .......................................................................	89
	Stored Data Encryption..............................................................................................................................................	90
	Enabling Encryption of Stored Data..............................................................................................................	90
	IP Filtering .......................................................................................................................................................................	91
	Creating or Editing an IP Filter Rule...............................................................................................................	91
	Editing an IP Filter Rule ......................................................................................................................................	91
	Arranging the Execution Order of IP Filter Rules ......................................................................................	92
	Audit Log..........................................................................................................................................................................	93
	Enabling Audit Log ...............................................................................................................................................	93
	Saving an Audit Log.............................................................................................................................................	93
	Saving an Audit Log to a USB Flash Drive...................................................................................................	93
	Interpreting the Audit Log.................................................................................................................................	94
	Installation Policies......................................................................................................................................................	95
	McAfee Embedded Control.......................................................................................................................................	96
	Setting the Security Level ..................................................................................................................................	97
	Setting the Alert Options ...................................................................................................................................	98

WorkCentre 7220/7225 Multifunction Printer	5
System Administrator Guide

Contents
	IPsec...................................................................................................................................................................................	99
	Enabling IPsec........................................................................................................................................................	99
	Managing Actions.................................................................................................................................................	99
	Managing Protocol Groups ...............................................................................................................................	99
	Creating a New Action......................................................................................................................................	100
	Editing or Deleting an Action .........................................................................................................................	102
	Managing Host Groups.....................................................................................................................................	102
	Managing Security Policies .............................................................................................................................	102
	Security Certificates...................................................................................................................................................	104
	Installing Certificates ........................................................................................................................................	104
	Creating and Installing a Xerox® Device Certificate .............................................................................	105
	Installing the Generic Xerox® Trusted CA Certificate ...........................................................................	105
	Creating a Certificate Signing Request ......................................................................................................	106
	Installing Root Certificates..............................................................................................................................	107
	Installing Domain Controller Certificates..................................................................................................	107
	Viewing, Saving, or Deleting a Certificate.................................................................................................	107
	Specifying the Minimum Certificate Key Length....................................................................................	108
	802.1X.............................................................................................................................................................................	109
	Enabling and Configuring 802.1X in CentreWare Internet Services ...............................................	109
	System Timeout ..........................................................................................................................................................	111
	Setting System Timeout Values ....................................................................................................................	111
	Overwriting Image Data ..........................................................................................................................................	112
	Manually Deleting Image Data.....................................................................................................................	112
	Scheduling Routine Deletion of Image Data ...........................................................................................	113
	Immediate Job Overwrite................................................................................................................................	114
	PostScript Passwords .................................................................................................................................................	115
	Enabling or Creating PostScript Passwords...............................................................................................	115
	USB Port Security........................................................................................................................................................	116
	Enabling or Disabling USB Ports....................................................................................................................	116
	Displaying or Hiding Network Settings...............................................................................................................	117
	Displaying or Hiding Network Settings at the Control Panel .............................................................	117
	Hiding User Names on the Control Panel..........................................................................................................	118
	Verifying the Software..............................................................................................................................................	119
	Restricting Print File Software Updates..............................................................................................................	120
	Specifying Email and Internet Fax Recipient Restrictions ..........................................................................	121
	Disabling the System Administrator Password Reset....................................................................................	122
5	Printing	123
	Paper Management...................................................................................................................................................	124
	Setting Default Paper Type and Color........................................................................................................	124
	Enabling Paper Substitution ...........................................................................................................................	124
	Selecting Paper Tray Settings ........................................................................................................................	124
	Selecting Tray 1 Settings .................................................................................................................................	125
	Setting Paper Size Preference ........................................................................................................................	125
	Saving and Reprinting Jobs.....................................................................................................................................	126
	Enabling the Reprint Saved Jobs Feature..................................................................................................	126

6WorkCentre 7220/7225 Multifunction Printer System Administrator Guide

		Contents
	Create and Manage Saved Jobs Folders....................................................................................................	126
	Saving and Printing Jobs..................................................................................................................................	127
	Backing up Saved Jobs......................................................................................................................................	127
	Restoring Saved Jobs from an FTP Repository ........................................................................................	128
	Printing Jobs from CentreWare Internet Services ..........................................................................................	129
	Configuring General Print Settings ......................................................................................................................	130
	Printing an Error Sheet..............................................................................................................................................	131
	Managing Banner Page Printing Options..........................................................................................................	132
	Enabling Banner Page Printing in CentreWare Internet Services.....................................................	132
	Enabling Banner Page Printing at the Control Panel.............................................................................	132
	Enabling Banner Page Printing in the Print Driver..................................................................................	132
	Configuring Secure Print Settings.........................................................................................................................	133
	Configuring Secure Print Device Policies....................................................................................................	133
	Configuring Secure Print Driver Defaults...................................................................................................	133
	Hold All Jobs..................................................................................................................................................................	134
	Configuring the Hold all Jobs Feature.........................................................................................................	134
	UNIX, Linux, and AS/400 Printing ........................................................................................................................	135
	Xerox® Printer Manager ...................................................................................................................................	135
	Printing from a Linux Workstation ...............................................................................................................	136
	Adding the Printer...............................................................................................................................................	136
	Printing with CUPS .............................................................................................................................................	136
	AS/400 ....................................................................................................................................................................	137
	Print from USB .............................................................................................................................................................	138
	Enabling Print from USB...................................................................................................................................	138
	Print from Mailbox......................................................................................................................................................	139
	Enabling Print From Mailbox ..........................................................................................................................	139
	AirPrint ............................................................................................................................................................................	140
	Allowing Users to Interrupt Active Print Jobs...................................................................................................	141
	Specifying Output Settings .....................................................................................................................................	142
6	Copying	143
	Specifying Default Copy Settings.........................................................................................................................	144
	Specifying Default Copy Settings at the Control Panel .......................................................................	144
	Changing the Reading Order..................................................................................................................................	145
	Setting Copy Presets..................................................................................................................................................	146
	Accessing Copy Presets.....................................................................................................................................	146
	Edge Erase Presets..............................................................................................................................................	146
	Changing Image Shift Presets .......................................................................................................................	146
	Changing Reduce/Enlarge Presets................................................................................................................	147
	Specifying ID Card Copy Settings ........................................................................................................................	148
	Disabling Automatic Image Rotation.................................................................................................................	149
	Specifying Output Settings .....................................................................................................................................	150
7	Scanning	151
	Scanning to a Folder on the Printer .....................................................................................................................	152

WorkCentre 7220/7225 Multifunction Printer	7
System Administrator Guide

Contents
	Enabling or Disabling Scan to Mailbox.......................................................................................................	152
	Setting Scan Policies..........................................................................................................................................	152
	Managing Folders and Scanned Files..........................................................................................................	153
	Scanning to an Email Address................................................................................................................................	156
	Email ........................................................................................................................................................................	156
	Workflow Scanning ....................................................................................................................................................	161
	Enabling Workflow Scanning..........................................................................................................................	161
	Configuring File Repository Settings ...........................................................................................................	161
	Configuring the Default Template...............................................................................................................	166
	Configuring a Template to Create a Password-Protected PDF..........................................................	168
	Configuring Workflow Scanning General Settings.................................................................................	169
	Setting Scanned Image File Naming Conventions................................................................................	170
	Configuring Custom File Naming .................................................................................................................	170
	Configuring Template Pool Repository Settings.....................................................................................	171
	Updating the List of Templates at the Control Panel...........................................................................	171
	Setting Template Display Settings for the Control Panel....................................................................	171
	Configuring a Validation Server ....................................................................................................................	172
	Scan to USB...................................................................................................................................................................	173
	Enabling Scan to USB........................................................................................................................................	173
	Scanning to a User Home Folder ..........................................................................................................................	174
	Configuring the Printer for the Xerox Scan Utility .........................................................................................	176
	Enabling Remote Scanning using TWAIN.........................................................................................................	177
	Configuring Scan To Destination..........................................................................................................................	178
	Before You Begin.................................................................................................................................................	178
	Configuring Default Scan Settings...............................................................................................................	178
	Setting the Default Scan To View to Favorites........................................................................................	178
8	Faxing	179
	Fax Overview ................................................................................................................................................................	180
	Fax....................................................................................................................................................................................	181
	Configuring Required Fax Settings...............................................................................................................	181
	Configuring Address Book Settings..............................................................................................................	182
	Fax Security...........................................................................................................................................................	183
	Setting Fax Defaults ..........................................................................................................................................	183
	Setting Fax Feature Defaults..........................................................................................................................	186
	Fax Forwarding ....................................................................................................................................................	186
	Fax Polling..............................................................................................................................................................	188
	Fax Mailboxes ......................................................................................................................................................	189
	Fax Reports............................................................................................................................................................	189
	Internet Fax ..................................................................................................................................................................	196
	Accessing the Internet Fax Setup Page......................................................................................................	196
	Configuring Required Settings.......................................................................................................................	196
	Configuring General Internet Fax Settings...............................................................................................	197
	Configuring Internet Fax Receive Settings ...............................................................................................	197
	Configuring Address Book Settings..............................................................................................................	198
	Configuring Default Internet Fax Settings ...............................................................................................	198
	Setting File Compression Options.................................................................................................................	198
	Configuring Internet Fax Security Settings ..............................................................................................	199

8WorkCentre 7220/7225 Multifunction Printer System Administrator Guide

		Contents
	LAN Fax ..........................................................................................................................................................................	200
9	Accounting	201
	Xerox Standard Accounting....................................................................................................................................	202
	Enabling Xerox Standard Accounting .........................................................................................................	202
	Setting Service Tracking Options ..................................................................................................................	202
	General and Group Accounts..........................................................................................................................	203
	Adding a User and Setting Usage Limits ...................................................................................................	203
	Managing User Information ..........................................................................................................................	204
	Assigning Users to an Account ......................................................................................................................	206
	Usage Limits .........................................................................................................................................................	207
	Configuring Validation Policies and Print Job Exceptions...................................................................	208
	Network Accounting ..................................................................................................................................................	209
	Enabling Network Accounting........................................................................................................................	209
	Setting Network Accounting Workflow Options......................................................................................	209
	Configuring Job Limits Server Settings.......................................................................................................	210
	Configuring User Prompts ...............................................................................................................................	210
	Disabling the Job Limits Web Service..........................................................................................................	210
	Configuring Validation Policies and Print Job Exceptions...................................................................	211
	Accounting Using an Auxiliary Access Device..................................................................................................	212
	Enabling Accounting Using an Auxiliary Access Device.......................................................................	212
	Displaying Your Company Logo on the Blocking Screen .....................................................................	212
	Setting the Auxiliary Access Device Type ..................................................................................................	212
	Selecting Services to Restrict or Track.........................................................................................................	213
	Setting the Job Timeout...................................................................................................................................	213
	Enabling Accounting in Print Drivers ...................................................................................................................	214
	Enabling Accounting in a Windows Print Driver......................................................................................	214
	Enabling Accounting in an Apple Macintosh Print Driver....................................................................	214
	Printing a Copy Activity Report .............................................................................................................................	215
10	Administrator Tools	217
	Monitoring Alerts and Status .................................................................................................................................	218
	Alert Notification ................................................................................................................................................	218
	Energy Saving Settings.............................................................................................................................................	220
	Setting Energy Saver Mode.............................................................................................................................	220
	Remote Control Panel ...............................................................................................................................................	221
	Entry Screen Defaults................................................................................................................................................	222
	Setting the Date and Time......................................................................................................................................	223
	Setting the Date and Time in CentreWare Internet Services ............................................................	223
	Setting the Date and Time at the Control Panel ....................................................................................	223
	Smart eSolutions and Billing Information.........................................................................................................	224
	Smart eSolutions.................................................................................................................................................	224
	View Usage and Billing Information ...........................................................................................................	226
	Billing Impression Mode...........................................................................................................................................	227
	Cloning............................................................................................................................................................................	228
	Creating a Clone File..........................................................................................................................................	228

WorkCentre 7220/7225 Multifunction Printer	9
System Administrator Guide

Contents
	Installing a Clone File........................................................................................................................................	228
	Address Books ..............................................................................................................................................................	229
	Device Address Book..........................................................................................................................................	229
	Network Address Book ......................................................................................................................................	233
	LAN Fax Address Book ......................................................................................................................................	233
	Font Management Utility........................................................................................................................................	234
	Network Logs................................................................................................................................................................	235
	Downloading a Network Log Using a USB Flash Drive.........................................................................	235
	Downloading a Network Log ..........................................................................................................................	235
	Customizing Printer Contact Information.........................................................................................................	236
	Display Device Information....................................................................................................................................	237
	Xerox Online Support.................................................................................................................................................	238
	Enabling Xerox Online Support......................................................................................................................	238
	Restarting the Printer in CentreWare Internet Services...............................................................................	239
	Restarting the Printer at the Control Panel...............................................................................................	239
	Taking the Printer Offline ........................................................................................................................................	240
	Resetting the Printer to Factory Default Settings ..........................................................................................	241
	Updating the Printer Software ..............................................................................................................................	242
	Before You Begin.................................................................................................................................................	242
	Determining the Printer Software Version ................................................................................................	242
	Enabling Upgrades.............................................................................................................................................	242
	Manually Updating the Software Using a USB Flash Drive................................................................	242
	Software Upgrade ..............................................................................................................................................	243
	Adjusting Color, Image, and Text Detection Settings ..................................................................................	244
11	Customization and Expansion	245
	Xerox Extensible Interface Platform....................................................................................................................	246
	Enabling Extensible Services...........................................................................................................................	246
	Auxiliary Interface Kit ...............................................................................................................................................	247
	Driver Download Link ................................................................................................................................................	248
	Customizing or Hiding the Driver Download Link...................................................................................	248
	Creating a Custom Single-Touch Scan Service ................................................................................................	249
	Creating a Custom Single-Touch Scan Service Overview.....................................................................	249
	Creating a Single-Touch Scan Service.........................................................................................................	249
	Customizing the Appearance of Your Service..........................................................................................	249
	Managing Scan Templates .............................................................................................................................	251
	Locking or Hiding Your Service from Appearing on the Control Panel ...........................................	251
	Weblet Management ................................................................................................................................................	252
	Installing a Weblet .............................................................................................................................................	252
	Configuring Weblet Settings ..................................................................................................................................	253
A	Audit Log Event Identification Numbers	255
	Audit Log Event Identification Numbers ...........................................................................................................	256
B	External Keyboard	259

10WorkCentre 7220/7225 Multifunction Printer System Administrator Guide

Contents

External Keyboard Shortcuts ..................................................................................................................................

260

WorkCentre 7220/7225 Multifunction Printer	11
System Administrator Guide

Introduction

This chapter includes:
•	Overview..............................................................................................................................................................................	14
•	More Information............................................................................................................................................................	15

WorkCentre 7220/7225 Multifunction Printer	13
System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

•Network features are not available when you are connected over USB.

•Embedded fax features are not available for all printer models.

Configuration Steps

When configuring the printer for the first time, complete the following tasks:

1.Ensure that your printer is connected physically to your network, and as needed to the fax line.

2.Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 35.

3.Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4.Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24.

5.Open a Web browser and type the IP address of your printer to access CentreWare Internet Services. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page 21.

Note: You can access most configuration settings on the Properties tab in CentreWare Internet Services.

6.Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. In CentreWare Internet Services, click Properties > Configuration Overview, then click View Checklist.

7.Create a host name for the printer. For details, see DNS on page 37.

8.Configure Authentication. For details, see Setting Up Access Rights on page 68.

9.Configure Security. For details, see Security on page 67.

10.Enable services in CentreWare Internet Services. For details, see Enabling Services on page 25.

11.Configure Print, Scan, and Fax features. For details, see Printing on page 123, Scanning on page 151, and Faxing on page 179.

12.Configure Accounting. For details, see Accounting on page 201.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

14WorkCentre 7220/7225 Multifunction Printer System Administrator Guide

Introduction

More Information

You can obtain more information about your printer from these sources:

Resource	Location

Installation Guide	Packaged with the printer.

Other documentation for your printer	www.xerox.com/office/WC7220_WC7225docs.

Recommended Media List	United States www.xerox.com/paper
	European Union www.xerox.com/europaper.

Technical support information for your printer;	www.xerox.com/office/WC7220_WC7225support.
including online technical support, Online Support
Assistant, and driver downloads.

Information about menus or error messages	Press the control panel Help (?) button.

Information Pages	To print from the control panel or from CentreWare
	Internet Services, click Status > Information Pages.

CentreWare Internet Services documentation	In CentreWare Internet Services, click Help.

Order supplies for your printer	www.xerox.com/office/WC7220_WC7225supplies.

A resource for tools and information, including	www.xerox.com/office/businessresourcecenter.
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.

Local sales and support center	www.xerox.com/office/worldcontacts.

Printer registration	www.xerox.com/office/register.

Xerox® Direct online store	www.direct.xerox.com/
Third party and open source software	To locate third party and open source software
	disclosure notices and the terms and conditions related
	to the third party and open source software included
	with WorkCentre 7220/7225 Multifunction Printer go
	to the Support – Drivers & Downloads page for this
	product at:
	www.xerox.com/office/WC7220_WC7225support.

WorkCentre 7220/7225 Multifunction Printer	15
System Administrator Guide

Initial Setup

This chapter includes:
• Physically Connecting the Printer ..............................................................................................................................	18
• Assigning a Network Address ......................................................................................................................................	19
• Connecting the Printer to a Wireless Network......................................................................................................	20
• Accessing Administration and Configuration Settings......................................................................................	21
• Initial Setup at the Control Panel ..............................................................................................................................	22
• Initial Setup in CentreWare Internet Services ......................................................................................................	24
• Changing the System Administrator Password ....................................................................................................	28
• Setting the Date and Time...........................................................................................................................................	29

WorkCentre 7220/7225 Multifunction Printer	17
System Administrator Guide

Initial Setup

Physically Connecting the Printer

1.Connect the power cord to the printer, and plug it into an electrical outlet.

2.Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3.If your printer has fax installed, connect it to a correctly configured telephone line.

4.Turn on the printer.

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Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 35. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24.

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Connecting the Printer to a Wireless Network

If the printer is connected to your wired network, you can configure wireless settings in CentreWare Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a Wireless Network on page 32.

Note: You cannot connect to a wired network and a wireless network at the same time.

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Accessing Administration and Configuration

Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and buttons you press to control the functions available on the printer. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and settings on the Tools tab on the control panel touch screen.

Accessing the Control Panel as a System Administrator

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Press the Log In/Out button.

3.Type admin and touch Next.

4.Type the administrator password, then touch Done. The default password is 1111.

Accessing CentreWare Internet Services as a System Administrator

Before you begin:

−Locate your printer IP address using the Configuration Report. For details, see Printing the Configuration Report on page 24.

−Ensure TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at the control panel before accessing CentreWare Internet Services.

1.At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

2.In the top right area of the page, click Login.

3.Under User ID, type admin.

4.Under password, type the administrator password. The default password is 1111.

5.Click Login.

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Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can change these settings at any time.

Quick Setup Home

After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup Home wizard to configure printer settings.

Note: You can complete the wizard at any time.

•Use the IP Address Settings wizard to assign a static IP address or change the default dynamic addressing settings.

•Use the Contact Numbers wizard to type phone numbers for support or supplies.

•Use the Fax Setup wizard to configure basic embedded fax settings.

After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report automatically prints.

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > Quick Setup Home.

3.To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4.Follow the onscreen instructions.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

Setting the Measurement Units

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Measurements.

3.To show dimensions in metric or imperial units, under Units, select an option.

4.To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma or Period.

5.Click Save.

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Installing Optional Software Features

When you purchase an optional software feature, enable it by providing a feature installation key. Some features come with an activation code that you use to get a feature installation key. Go to the Xerox® Software Activation Portal website at www.xeroxlicensing.xerox.com to enter the activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

Installing a Software Feature at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Feature Installation.

3.Click Feature Installation.

4.Under Feature Installation Key Entry, type the key.

5.Touch OK.

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Initial Setup in CentreWare Internet Services

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1.In CentreWare Internet Services, click Status > Configuration Report.

2.To print the report, click Print Configuration Page.

To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration Report at Startup on page 24.

Disabling the Configuration Report at Startup

1.In CentreWare Internet Services, click Properties > Services.

2.Click Printing > General.

3.Under Configuration Report, clear Print at Power on.

4.Click Apply to save the new settings or Undo to retain the previous settings.

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for the role of non-logged-in users. For details about roles and user permissions, see Setting Up Access Rights on page 68.

1.In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.

2.Click User Permissions.

3.Under Action, next to User Permission Roles, click Edit.

4.Under Actions, click Edit.

5.Click the Services and Tools tab.

6.Under Presets, select an option.

7.Click Apply.

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Using the Configuration Overview Page

The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1.In CentreWare Internet Services, click Properties > Configuration Overview.

2.Select an option:

−To open the Configuration Checklist page, click View Checklist.

−To open the configuration page for a service or feature, next to the desired service or feature, click Settings.

−To create a clone file, under Cloning click View. Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

Assigning a Name and Location to the Printer

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1.In CentreWare Internet Services, click Properties > Description.

2.Under Device Name, type a name for the printer.

3.Under Location, type the location of the printer.

4.Under Customer Asset Tag and Xerox® Asset Tag, type unique identifiers as needed.

5.Click Apply.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

1.In CentreWare Internet Services, click Properties > Services.

2.Click Service Registration.

3.Select an option:

−To select all of the services in the list to appear on the touch screen, click Select All.

−To clear all of the services in the list so that none appear on the touch screen, click Clear All.

−To select individual services to display on the touch screen, under Display, select the appropriate service.

4.Click Apply.

Note: If a service is not enabled on the Service Registration page, you cannot view or manage it from the Tools and Features page. Ensure that the desired service is enabled.

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Installing Optional Software Features

Installing a Software Feature in CentreWare Internet Services

1.In CentreWare Internet Services, click Properties > General Setup.

2.Click Feature Installation.

3.Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the feature you want to install, click Install.

4.Type the key.

5.Click Apply.

Supplies Plan Activation Code

Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack® and eClick® are cost-per-page-based programs that include all service and supplies for your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox® equipment supplier to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code.

1.In CentreWare Internet Services, click Properties > General Setup.

2.Click Supplies Plan Activation Code.

3.Type the code, then click Apply.

For more information about Xerox® supplies and service plans, contact your Xerox representative.

Physical Connection Settings

You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing.

Setting Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the configuration report to ensure that the printer detects the correct network speed.

1.In CentreWare Internet Services, click Properties > Connectivity > Setup.

2.Next to Wired Connection, click Edit.

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3.To configure Ethernet settings, next to Ethernet, click Edit.

4.For Rated Speed, select a connection speed.

5.Click Save.

Note: For the new settings to take effect, restart your printer.

Configuring USB Settings

1.In CentreWare Internet Services, click Properties > Connectivity > Setup.

2.Under Action, next to USB Settings, click Edit.

3.Under USB Connection Mode, select an option:

−Software Tools disables Direct Printing via Driver. If you use Xerox® Copier Assistant, select this option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities.

−Direct Printing via Driver allows you to connect to the printer using a USB cable.

4.Under Print Timeout, type the amount of time in seconds that the printer waits inactive before disconnecting from a device connected to the port. Type 0 to disable the timeout.

5.Click Save.

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Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1.In CentreWare Internet Services, click Properties > Security.

2.Click Password Policies > Admin Password.

3.Type the old password.

4.Type the new password, then type the password again to verify.

5.Click Apply.

Changing the System Administrator Password at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Security Settings > Change Admin Password.

3.If changing the password, type the old password.

4.Type the new password, then type the password again to verify.

5.Touch OK.

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Setting the Date and Time

Setting the Date and Time in CentreWare Internet Services

1.In CentreWare Internet Services, click Properties > General Setup.

2.Click Date and Time.

3.Under Date and Time Setup, select:

−Automatic using NTP to allow the NTP service to set the time automatically.

−Manual (NTP Disabled) to set the date and time manually.

4.If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name. Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5.Select the date and time format, and type the date and time in the appropriate fields. Select the Display 24 hour clock check box to show the time in 24 hour format.

6.Under Time Zone, select your time zone from the drop-down menu.

7.Click Apply.

Setting the Date and Time at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Date & Time.

3.To set the time zone, touch Time Zone and touch the arrows to adjust the time zone.

4.To set the date, touch Date, select a format and set the date.

5.To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format.

6.Touch Save.

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