Sharp UX-A255 User Manual

MODEL

UX-A255

FACSIMILE

OPERATION MANUAL

1.Installation

2.Setting Up and Using OpenLCR

3.Sending Faxes

4. Receiving Faxes

5. Making Copies

6.Special Functions

7.Printing Lists

8.Maintenance

9.Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in a residential installation.

This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

-Reorient or relocate the receiving antenna.

-Increase the separation between the equipment and the receiver.

-Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

-Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1)The date and time of transmission.

(2)Identification of either the business, business entity or individual sending the message.

(3)Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR partner, SHARP has determined that this product meets the ENERGY

STAR guidelines for energy efficiency.

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information.

Model Number UX-A255

Serial Number

Date of Purchase

Place of Purchase

Introduction

Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below.

Automatic dialing	30 numbers
Imaging film	Initial starter roll (included with machine):
	32 ft. (10 m) (approx. 30 letter-size pages)
	Replacement roll (not included):
	UX-5CR 164 ft. (50 m) (one roll yields
	approx. 150 letter-size pages)
Memory size*	504 KB (approx. 30 average pages with no
	voice messages recorded and ECM turned
	off, or 20 minutes of voice messages
	(including OGMs) with no documents in
	memory)
Modem speed	14,400 bps with automatic fallback to lower
	speeds.
Transmission time*	Approx. 6 seconds (only when ECM is on)
Resolution	Horizontal: 203 pels/inch (8 pels/mm)
	Vertical:
	Standard: 98 lines/inch (3.85 lines/mm)
	Fine /Halftone:
	196 lines/inch (7.7 lines/mm)
	Super fine:
	391 lines/inch (15.4 lines/mm)
Automatic document	10 pages max. (letter/A4, 20 lb paper)
feeder
Recording system	Thermal transfer recording
Halftone (grayscale)	64 levels
Compression scheme	MR, MH, MMR

*Based on Sharp Standard No. 1 Chart at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

1

Display	16-digit LCD display
Applicable telephone line	Public switched telephone network
Paper tray capacity	Letter: Approx. 50 sheets (20-lb. copier paper
	at room temperature; maximum stack height
	should not be higher than the line on the tray)
	Legal: 5 sheets
	Recommended paper weight is 20-lb. Copy
	Bond
Compatibility	ITU-T (CCITT) G3 mode
Input document size	Automatic feeding:
	Width: 5.8 to 8.5" (148 to 216 mm)
	Length: 5.5 to 11" (140 to 279 mm)
	Manual feeding:
	Width: 5.8 to 8.5" (148 to 216 mm)
	Length: 5.5 to 23.6" (140 to 600 mm)
Effective scanning width	8.3" (210 mm) max.
Effective printing width	8.3" (210 mm) max.
Contrast control	Automatic/Dark selectable
Reception modes	TEL/FAX/TAD
Copy function	Single / Multi (99 copies/page)
Telephone function	Yes (cannot be used if power fails)
Power requirements	120 V AC, 60 Hz
Operating temperature	41 - 95° F (5 - 35° C)
Humidity	25 - 85% RH
Power consumption	Standby: 3.6 W
	Maximum: 100 W
Dimensions (without	Width: 12.9" (327 mm)
attachments)	Depth: 7.6" (193 mm)
	Height: 6.4" (163 mm)
Weight (without	Approx. 6.2 lbs. (2.8 kg)
attachments)

2

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

-Liquid has been spilled into the machine or the machine has been exposed to rain or water.

-The machine produces odors, smoke, or unusual noises.

-The power cord is frayed or damaged.

-The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

3

Table of Contents

A Look at the Operation Panel	6
1. Installation	8

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 16

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.	Setting Up and Using OpenLCR	23
3.	Using the Answering Machine	33

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 38

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

4. Sending Faxes

51

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 53 Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 56 Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

5. Receiving Faxes

65

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

4

		Table of Contents
6.	Making Copies	71
7.	Special Functions	73

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 73 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 78 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 79

8.	Printing Lists	80
9.	Maintenance	84
10. Troubleshooting		87

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Quick Reference Guide	100
Guía de referencia rápida	101
Index	102

5

A Look at the Operation Panel

1	2	3
TEL FAX	REC/	PLAY
	MEMO
TAD
		Z
	RESOLUTION/	REDIAL
	RECEPTION MODE

STOP COPY/HELP START/MEMORY

FUNCTION OpenLCR

4

5

6

	UP	ABC	DEF
		2	3
	1
	GHI	JKL	MNO
	4	5	6
	A	TUV	WXYZ
	PQRS

7 8 9

	SPEAKER	0
DOWN	REPEAT	SKIP	DELETE

7

8

9

10

11

12

13

14

15

16

17

1Display

This displays messages and prompts to help you operate the machine.

2REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo.

3PLAY key

Press this key to play recorded messages.

4Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers, the “REVIEW CALLS” list (only available if you have Caller ID), and the last number dialed (redial).

FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

5Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

6Panel release

Press this release to open the operation panel.

7STOP key

Press this key to cancel an operation before it is completed.

8COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

6

9START/MEMORY key

Press this key after dialing to begin fax transmission. Press this key before dialing to send a fax through memory. The key can also be pressed in the date and time display to show the percentage of memory currently used.

10RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

11FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

12OpenLCR key

Press this key to register for OpenLCR service and receive rate information to your fax.

13UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting.

Volume setting: When a document is not in the feeder, press these keys to change the handset volume when the handset is lifted, the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time.

FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

14SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document.

Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

15REPEAT key

Press this key while listening to a message to play it again.

16SKIP key

Press this key while listening to a message to skip to the next message.

17DELETE key

Press this key to erase recorded messages.

7

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray	Paper tray	Operation	Gears (2)
	extension	manual

Handset	Handset cord	Telephone	Imaging film
		line cord	(initial starter roll)

Points to keep in mind when setting up

				Do not place the
Do not place the					Keep dust away from	Keep the area
machine in direct				machine near	the machine.	around the
sunlight.				heaters or air		machine clear.
				conditioners.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

8

Connections

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

1. Installation

9

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

TEL.

LINE

Dial mode:

The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the keys on the operation panel as follows:

1

2

3

Press FUNCTION once and		twice.	Display:
			OPTION SETTING
Press	once and	twice.	DIAL MODE
Press	once.		1=TONE, 2=PULSE

4	Select the dial mode:			The display briefly shows
				your selection, then:
	TONE: 1		PULSE: 2	DISTINCTIVE
5	Press	STOP	to exit.

10

Connections

Comments:

♦The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦The fax machine is not compatible with digital telephone systems.

♦If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Attach the paper tray and paper tray extension

Attach the paper tray and paper tray extension.

Insert horizontally and rotate up

1. Installation

Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over.

11

Loading the Imaging Film

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

When replacing the film, use a roll of Sharp UX5CR imaging film. One roll can print about 150 letter-size pages.

Use only Sharp Genuine

Supplies with this logo:

1 Remove the paper from the paper tray

and open the operation panel (press).

2

If you are loading the imaging film for
the first time, go to Step 4.	1

2 Remove the used film and empty spool.

3 Remove the two green gears from the

spools.

DO NOT DISCARD THE TWO GREEN GEARS!

12

Loading the Imaging Film

4 Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls together.

5 Insert the green gears.

1 slot

Make sure the

gears fit into the slots in the ends

of the rolls.

2 slots

6 Insert the film into the print	Fit ends of rolls
compartment.	onto hubs

Thick roll to rear

7 Rotate the front gear as shown until the film is taut.

8 Close the operation panel (press down

on both sides to make sure it clicks into place).

1. Installation

13

Loading Printing Paper

Loading Printing Paper

You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:

Letter size: Approx. 50 sheets (20-Ib. copier paper at room temperature; maximum stack height should not be higher than the line on the tray)

Legal size: 5 sheets

1

2

Fan the paper, and then tap the edge

against a flat surface to even the stack. Make sure the stack edges are even.

Insert the stack of paper into the tray, PRINT SIDE DOWN.

•If paper remains in the tray, take it out and combine it into a single stack with the new paper.

•Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

•GENTLY LOAD PAPER INTO THE PAPER TRAY.

•DO NOT FORCE IT DOWN INTO THE FEED SLOT.

The stack should not

be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press START/MEMORY .

ADD PAPER &

PRESS START KEY

14

Loading Printing Paper

Setting the paper size

The fax has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL.

1	Press FUNCTION			once and	twice.	Display: OPTION SETTING
2	Press		once and		twice.	PAPER SIZE SET
3	Press		once.			1=LETTER,2=LEGAL
4	Select the paper size:					The display briefly shows
						your selection, then:
	LETTER:		1	LEGAL:	2	COPY CUT-OFF
5	Press	STOP		to return to the date and time display.

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1	Press FUNCTION once and				twice.	Display: OPTION SETTING
2	Press		once and		3 times.	PRINT CONTRAST
3	Press		once.			1:NORMAL
4	Select the print contrast:					The display briefly shows
						your selection, then:
	NORMAL:			1 LIGHT:	2	PAPER SIZE SET
5	Press	STOP		to return to the date and time display.

1. Installation

15

Entering Your Name and Fax Number

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

STOP

			1	2	3
			4	5	6
			7	8	9
				0
		START/MEMORY	FUNCTION
1	Press FUNCTION once and		3 times.	Display:
				ENTRY MODE
2	Press	once.		OWN NUMBER SET
3	Press	once.		ENTER FAX #

16

Entering Your Name and Fax Number

4 Enter your fax number by pressing the number keys (max. 20 digits).

•To insert a space between digits, press .

•To clear a mistake, press SPEAKER .

5 Press START/MEMORY to enter the fax number in memory.

6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777			7
SPACE =	G =	N =	U =
A =	H =	O =	V =
B =	I =	P =	W =
C =	J =	Q =	X =
D =	K =	R =	Y =
E =	L =	S =	Z =
F =	M =	T =

♦To enter two letters in succession that require the same key, press after entering the first letter.

♦To clear a mistake, press SPEAKER .

♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

7	Display:
	Press START/MEMORY .

DATE&TIME SET

8 Press	STOP	to return to the date and time display.

1. Installation

17

Setting the Date and Time

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

1 2 3

4 5 6

7 8 9

0

START/MEMORY FUNCTION

Do not set the date and time if you are using OpenLCR!

OpenLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data. To ensure accurate use of the rate data, do not change the date and time setting yourself.

1

2

3

4

Press FUNCTION once and		3 times.	Display:	ENTRY MODE
Press	once and	once.
				DATE&TIME SET
Press	.	The currently set date
				DATE 08-15-2001
		appears (example):

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January 0	1			DATE 01-15-2001

•To correct a mistake, press to move the cursor back to the mistake and then enter the correct number.

5 Enter a two-digit number for the day (“01” to “31”).

Example: the 5th 0	5			DATE 01-05-2001

18

Setting the Date and Time

6 Enter the year (four digits).							The currently set time
							appears (example):
	Example: 2001 2	0	0	1
							TIME 12:19 PM

7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25 0

9

2

5

TIME 09:25 PM

8 Press to select A.M. or to select P.M.

9	Press START/MEMORY to start the clock.			ANTI JUNK #
10	Press	STOP	to return to the date and time display.

1. Installation

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Follow these steps:

1	Press FUNCTION once and			twice.	OPTION SETTING
2	Press	once and		5 times.	DAY LIGHT SAVE
3	Press	once.			1=YES, 2=NO
4	Press	1 to select YES, or 2 to select NO.			RECEIVE RATIO
5	Press	STOP	to return to the date and time display.

19

Setting the Reception Mode

Setting the Reception Mode

Your fax has three modes for receiving incoming faxes:

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

TEL mode:

Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line.

TAD mode:

Select this mode when you go out and want the built-in answerig machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically (“TAD” stands for “Telephone Answering Device”.)

Setting the reception mode

Make sure a document is not loaded in the document feeder, and then

RESOLUTION/

press RECEPTION MODE until the arrow in the display points to the desired mode.

RESOLUTION/				TEL FAX
RECEPTION MODE				JAN-01 10:30
				TAD
1	2	3	RESOLUTION/	TEL FAX
4	5	6	RECEPTION MODE	JAN-01 10:30
7	8	9		TAD
	0			TEL FAX

JAN-01 10:30

TAD

Note: TAD mode cannot be selected unless a general outgoing message has been recorded as explained on page 33.

For more information on receiving faxes in FAX and TEL modes, see Chapter 5, Receiving Faxes. For more information on using TAD mode, see Chapter 3,

Using the Answering Machine.

20

Volume Adjustment

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the up and down arrow keys.

1. Installation

1 2 3

4 5 6

7 8 9

0

SPEAKER

Speaker

1 Press SPEAKER .

2 Press or until the display shows the desired volume level.

• Press SPEAKER again to turn off the speaker.

21

Volume Adjustment

Handset

1 When talking through the handset, press or until the display shows the desired volume level.

•Note: The volume reverts to MIDDLE each time you replace the handset.

Display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

Ringer

1

2

Press	or	.	Display:
(Make sure SPEAKER		has not been	RINGER: HIGH

pressed, the handset is not lifted, and a document is not loaded in the feeder.)

•The ringer will ring once at the selected level, then the date and time will reappear in the display.

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

If you selected RINGER: OFF OK ?,

press START/MEMORY .

22

2. Setting Up and Using OpenLCR

Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate.

♦OpenLCR service is free of charge. The only cost to you is that of a periodic call (usually once every three months) to OpenLCR to receive the latest rate data. (Once you have registered with OpenLCR, your fax machine automatically makes this call.)

♦All calls routed by OpenLCR are consolidated on your monthly phone bill.

To take advantage of this feature, you will need to register with OpenLCR and download the rate data to your fax machine.

You can register with OpenLCR by fax, phone, or through OpenLCR’s Web site (www.OpenLCR.com).

♦Before registering, be sure to read the information on the Fax Transmission Test and OpenLCR Line Activation Form and Terms of Service sheet included with your fax machine. If you have any questions, call OpenLCR at 970-206-1207.

♦OpenLCR uses Caller ID for identification purposes when your fax calls OpenLCR to receive rate information. Even if you have requested your telephone company to withhold your Caller ID information when you place calls, your fax will still automatically transmit this information only when it calls OpenLCR.

♦It is possible to register for and use OpenLCR if you do not subscribe to a Caller ID service; however, in some instances where rate data must be changed on an emergency basis, your fax may not be able to respond automatically to OpenLCR’s call to notify your fax that it must receive new rate data. If this occurs, old, incorrect data will continue to be used.

♦Please note that the agreement you enter into by registering is between you and OpenLCR; it is not between you and any carriers.

2. Setting Up OpenLCR

23

Setting Up and Using OpenLCR

Registering by fax

To register by fax, fill in the Fax Transmission Test and OpenLCR Line Activation Form, and then fax the form as follows:

1 Place the form with the side you wrote

on face down, and push it gently into the document feeder of the fax machine.

READY TO SEND

2 Press OpenLCR, 5 , and then START/MEMORY .

•Your fax automatically calls OpenLCR and sends the form. After the form is sent, your fax will automatically receive the rate data. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. Your fax will print out the registration form to confirm that it was received.

•OpenLCR will also program the date and time and your fax number in your fax machine.

Registering by phone

To register by phone, follow these steps:

1 Pick up the handset on the fax machine.

2 Press OpenLCR and then 1 .

24

Setting Up and Using OpenLCR

3 If the display shows the alternating

messages at right, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long). When finished,

press START/MEMORY .

SET OWN NUMBER

10 DIGITS

Important!

	(If the message at right doesn’t appear,	Be sure that you enter your correct
		area code and fax number. If not,
	this step is not necessary.)	your fax may not dial the correct
		number to connect to OpenLCR.
4 Follow the instructions you hear.

♦If you are on a pulse dial line, press before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.)

♦When registration is completed, your fax machine will receive the rate data from OpenLCR. This will last one or two minutes. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time.

♦OpenLCR will also program the date and time and your fax number in your fax machine.

Registering through OpenLCR’s Web site

You can also register at OpenLCR’s Web site, www.OpenLCR.com. After registering you will need to receive the rate data manually (service is not activated until your fax receives the rate data). See Downloading (receiving) the rate data manually on the following page.

If you move, you must re-register!

The rate data that you receive is based on the address you provide when registering with OpenLCR. If you move, the rate data will not be correct for your new location. In this case, repeat the registration procedure to give OpenLCR your new address.

2. Setting Up OpenLCR

25

Setting Up and Using OpenLCR

Note: If you wish to connect more than one OpenLCR-enabled device to the same line, please call OpenLCR at 970-206-1207. If you replace an old OpenLCRenabled device with a new one, you must re-register with OpenLCR to use the new device.

Note: OpenLCR cannot be used if your fax machine is connected to a Private Branch Exchange (PBX).

Downloading (receiving) the rate data manually

Your fax machine will automatically call OpenLCR and download updated rate data about once every three months. Normally you will not need to download the rate data manually.

♦If you register through OpenLCR’s Web site, you must manually download the rate data to activate service.

♦If the fax machine is unplugged or some other interruption occurs in the power, you will need to manually download the rate data.

Press OpenLCR and 2 to call OpenLCR and initiate downloading. Downloading

lasts one or two minutes. During this time the display will show LCR DOWNLOADING. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will also program the date and time and your fax number in your fax machine.

Using OpenLCR

When you have registered with OpenLCR and downloaded the rate data to your fax machine, a highlighted “C” will appear in the date and time display to indicate that the OpenLCR feature is activated.

TEL FAX

JAN-19 02:16

TAD

“C” indicates that OpenLCR is activated

Each time you make a long distance phone or fax call, the fax machine will automatically route the call through the least expensive carrier based on the downloaded rate information.

Don’t unplug the fax, or the rate data will be lost!

26

Setting Up and Using OpenLCR

Caution! If you unplug the fax machine or an interruption occurs in your power supply, the rate data will be erased. If this happens, the highlighted “C” in the display will blink to alert you.The fax machine will automatically call OpenLCR within the next 24 hours to receive new rate data; however, if you want to use OpenLCR service before that time, you should download the rate table manually as explained on page 26.

♦We recommend that you do not unplug the fax machine on a regular basis (for example at night or on the weekends), as this may result in a large number of calls to OpenLCR and a higher phone bill.

Symbols related to OpenLCR that may appear in the display are shown below.

Mark			Meaning

OpenLCR has been activated and is ready for use.

		OpenLCR cannot be used because the rate data has been erased.
		Your fax will automatically call OpenLCR within the next 24 hours to
		receive new data, or you can download the data manually if you need
(Blinking)		to use OpenLCR immediately (see page 26).

The rate data in the fax is no longer correct and the fax cannot connect to OpenLCR to obtain new data. See What to do if “E” appears in the display on page 29.

OpenLCR has been temporarily turned off. See Temporarily turning off OpenLCR below.

Rate data was not yet available when your fax called OpenLCR. Your fax will automatically call OpenLCR again when the rate data is available. Until that time, long distance calls will be routed through your primary carrier.

Your fax will automatically call OpenLCR within the next 24 hours to

learn when correct rate data will be available. (Blinking)

Your fax did not receive the rate data because Open LCR was unable to identify your Caller ID. This problem could be noise on the phone line, or because your caller ID signal is blocked. Try retrieving the rate data several more times. If "C" appears, you have retrieved the rate data successfully. If you are still having problems, contact your phone company and make sure they support Caller ID. You can remove the "H" in your display by turning off the Open LCR function (press the OpenLCR key followed by #, 1, 8, 4, and #). You can also register for OpenLCR by phone to retrieve the rate data (see page 24).

2. Setting Up OpenLCR

27

Setting Up and Using OpenLCR

Temporarily turning off OpenLCR

If needed, you can temporarily turn off OpenLCR.

♦When you temporarily turn off OpenLCR, long distance and international calls will not be routed by OpenLCR. However, your fax will still call OpenLCR periodically to receive rate data.

Display:

1 Press FUNCTION once and once.

LCR SETTING

2

3

Press	once.	LCR DIAL
Press	once.	1=YES, 2=NO

4 Press 2 (NO) to turn off OpenLCR. (Press 1 (YES) to turn OpenLCR back on.)

•When you turn off OpenLCR, the highlighted “C” in the display will change to “-”.

5 Press	STOP	to return to the date and time display.

To stop using OpenLCR

If you want to stop using the Open LCR feature, press this sequence of keys:

OpenLCR,

, 1 , 8 , 4 ,

♦Calls will not be routed by OpenLCR and the fax machine will not call OpenLCR to update data.

To resume use of OpenLCR, press OpenLCR,

, 1 , 8 , 6 ,

28