Ricoh SP C250SF, SP C252SF User Manual

Operating Instructions

For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................	9
Introduction.....................................................................................................................................................	9
Legal Prohibition.............................................................................................................................................	9
Disclaimer........................................................................................................................................................	9
Differences in Functions between Different Models..................................................................................	10
Note to Administrator..................................................................................................................................	10
About IP Address.........................................................................................................................................	11
List of Option................................................................................................................................................	11
Model-Specific Information.............................................................................................................................	12
Important Safety Instructions ......................................................................................................	13
User Information on Electrical & Electronic Equipment.............................................................................	13
Environmental Advice for Users..................................................................................................................	13
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................	14
Notes to Users of Facsimile Unit.................................................................................................................	15
Important Safety Instructions .......................................................................................................	16
Notes to Users in the State of California....................................................................................................	16
ENERGY STAR Program..................................................................................................................................	17
Saving Energy..............................................................................................................................................	17
1. Getting Started
Guide to Components......................................................................................................................................	19
Exterior: Front View......................................................................................................................................	19
Exterior: Rear View......................................................................................................................................	21
Interior...........................................................................................................................................................	23
Control Panel................................................................................................................................................	24
Installing the Machine......................................................................................................................................	27
Where to Put the Machine..........................................................................................................................	27
Installing Option...............................................................................................................................................	30
Attaching Paper Feed Unit..........................................................................................................................	30
About Operation Tools....................................................................................................................................	33
Initial Setup.......................................................................................................................................................	34
Initial Setup...................................................................................................................................................	34
Changing Operation Modes......................................................................................................................	35
Multi-access.................................................................................................................................................	35

1

Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)........................................................	40
Configuring Network Settings.........................................................................................................................	42
Configuring the IP Address Settings...........................................................................................................	42
Sharing the Printer on a Network...............................................................................................................	46
Wireless LAN Setup.....................................................................................................................................	47
Restricting Machine Functions According to User.........................................................................................	50
Enabling the User Restriction Settings.........................................................................................................	50
When Machine Functions are Restricted........................................................................................................	54
2. Loading Paper
Supported Paper..............................................................................................................................................	57
Specifications of Paper Types.....................................................................................................................	60
Non-Recommended Paper Types...................................................................................................................	67
Print Area..........................................................................................................................................................	68
Loading Paper..................................................................................................................................................	71
Loading Paper into Tray1 and 2................................................................................................................	71
Loading Paper into Bypass Tray.................................................................................................................	75
Loading Envelopes.......................................................................................................................................	76
Specifying Paper Type and Paper Size Using Control Panel...................................................................	78
Placing Originals..............................................................................................................................................	82
About Originals............................................................................................................................................	82
Placing Originals..........................................................................................................................................	84
3. Printing Documents
Basic Operation...............................................................................................................................................	87
Canceling a Print Job...................................................................................................................................	87
If a Paper Mismatch Occurs............................................................................................................................	89
Continuing Printing Using Mismatched Paper...........................................................................................	89
Resetting the Print Job..................................................................................................................................	89
Printing Confidential Documents.....................................................................................................................	90
Storing a Locked Print file............................................................................................................................	90
Printing a Locked Print file............................................................................................................................	91
Deleting a Locked Print file..........................................................................................................................	92
Checking which Locked Print File Jobs Have Been Canceled..................................................................	93
Direct Printing from a Digital Camera (PictBridge)........................................................................................	95

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What Is PictBridge?......................................................................................................................................	95
PictBridge Printing........................................................................................................................................	95
What Can Be Done on this Machine.........................................................................................................	96
Exiting PictBridge.........................................................................................................................................	96
When PictBridge Printing Does Not Work.................................................................................................	97
Using Various Print Functions...........................................................................................................................	99
Print Quality Functions.................................................................................................................................	99
Print Output Functions................................................................................................................................	100
4. Copying Originals
Copier Mode Screen....................................................................................................................................	103
Basic Operation.............................................................................................................................................	104
Canceling a Copy.....................................................................................................................................	105
Making Enlarged or Reduced Copies.........................................................................................................	107
Specifying Reduce/Enlarge.....................................................................................................................	108
Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................	109
Specifying Combined and 2-sided Copies.............................................................................................	112
Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying)............	113
Manually Performing 2-Sided Copying Using the ADF.........................................................................	114
Manually Performing 2-Sided Copying Using the Exposure Glass......................................................	114
Copying Both Sides of an ID Card onto One Side of Paper.....................................................................	116
Copying an ID Card.................................................................................................................................	116
Specifying the Scan Settings.........................................................................................................................	118
Adjusting Image Density...........................................................................................................................	118
Selecting the Document Type According to Original.............................................................................	118
5. Scanning Originals
Scanner Mode Screen..................................................................................................................................	121
Registering Scan Destinations.......................................................................................................................	122
Modifying Scan Destinations....................................................................................................................	128
Deleting Scan Destinations.......................................................................................................................	128
Basic Operation.............................................................................................................................................	129
Scan to E-mail/FTP/Folder......................................................................................................................	129
Basic Operation for Scan to USB.............................................................................................................	132
Specifying the Scan Settings.........................................................................................................................	136

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Specifying the Scanning Size According to the Size of the Original....................................................	136
Adjusting Image Density...........................................................................................................................	137
Specifying Resolution................................................................................................................................	138
Scanning from a Computer...........................................................................................................................	139
Basic Operation for TWAIN Scanning....................................................................................................	139
Using TWAIN Scanner.............................................................................................................................	139
TWAIN Scanning......................................................................................................................................	139
Basic Operation for WIA Scanning.........................................................................................................	141
6. Sending and Receiving a Fax
Fax Mode Screen..........................................................................................................................................	143
Setting the Date and Time.............................................................................................................................	145
Entering Characters.......................................................................................................................................	146
Registering Fax Destinations.........................................................................................................................	148
Registering Fax Destinations Using the Control Panel............................................................................	148
Registering Fax Destinations Using Web Image Monitor......................................................................	150
Preventing Transmission to the Wrong Destination.................................................................................	152
Sending a Fax................................................................................................................................................	154
Selecting Transmission Mode...................................................................................................................	154
Internet Fax Transmission..........................................................................................................................	155
Basic Operation for Sending a Fax.........................................................................................................	155
Canceling a Transmission.........................................................................................................................	157
Specifying the Fax Destination.................................................................................................................	160
Useful Sending Functions..........................................................................................................................	164
Specifying the Scan Settings.....................................................................................................................	167
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	169
Basic Operation for Sending Faxes from a Computer...........................................................................	169
Configuring Transmission Settings............................................................................................................	171
Configuring the LAN-Fax Address Book.................................................................................................	172
Editing a Fax Cover Sheet........................................................................................................................	174
Receiving a Fax..............................................................................................................................................	176
Selecting Reception Mode.......................................................................................................................	176
Receiving an Internet Fax..........................................................................................................................	179
Forwarding or Storing Faxes in Memory................................................................................................	181

4

Printing Out Faxes Stored in Memory......................................................................................................	184
Receiving or Rejecting Faxes from Special Senders...............................................................................	185
Lists/Reports Related to Fax.........................................................................................................................	188
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................	189
Menu Chart....................................................................................................................................................	191
Copier Features Settings...............................................................................................................................	193
Scanner Features Settings.............................................................................................................................	198
Fax Transmission Features Settings...............................................................................................................	200
Fax Features Settings.....................................................................................................................................	202
Address Book Settings...................................................................................................................................	208
System Settings...............................................................................................................................................	209
Tray Paper Settings........................................................................................................................................	215
Printing Lists/Reports.....................................................................................................................................	218
Printing the Configuration Page................................................................................................................	218
Types of Lists/Reports...............................................................................................................................	218
Printer Features Settings.................................................................................................................................	220
Network Settings............................................................................................................................................	224
Administrator Settings....................................................................................................................................	228
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor...........................................................................................................................	233
Displaying Top Page.....................................................................................................................................	234
Changing the Interface Language...........................................................................................................	235
Checking the System Information.................................................................................................................	236
Status Tab...................................................................................................................................................	236
Counter Tab...............................................................................................................................................	237
Machine Information Tab.........................................................................................................................	240
Configuring the System Settings...................................................................................................................	241
Sound Volume Adjustment Tab................................................................................................................	241
Tray Paper Settings Tab............................................................................................................................	241
Copier Tab.................................................................................................................................................	245
Fax Tab.......................................................................................................................................................	245
Priority Tray Tab.........................................................................................................................................	247

5

Toner Saving Tab......................................................................................................................................	248
I/O Timeout Tab.......................................................................................................................................	248
Black-and-White Print Priority Tab...........................................................................................................	249
Shortcut to Function Tab............................................................................................................................	249
Registering Destinations................................................................................................................................	250
Registering Fax Special Senders..................................................................................................................	251
Restricting Machine Functions According to User.......................................................................................	252
Configuring the Network Settings................................................................................................................	253
Network Status Tab...................................................................................................................................	253
IPv6 Configuration Tab.............................................................................................................................	254
Network Application Tab.........................................................................................................................	254
DNS Tab....................................................................................................................................................	255
Auto E-mail Notification Tab....................................................................................................................	256
SNMP Tab.................................................................................................................................................	257
SMTP Tab...................................................................................................................................................	258
POP3 Tab...................................................................................................................................................	259
Internet Fax Tab.........................................................................................................................................	259
Wireless Tab..............................................................................................................................................	260
Configuring the IPsec Settings.......................................................................................................................	263
IPsec Global Settings Tab.........................................................................................................................	263
IPsec Policy List Tab...................................................................................................................................	263
Printing Lists/Reports.....................................................................................................................................	267
Configuring the Administrator Settings.........................................................................................................	268
Administrator Tab......................................................................................................................................	268
Reset Settings Tab......................................................................................................................................	268
Backup Setting Tab...................................................................................................................................	269
Restore Setting Tab....................................................................................................................................	270
Set Date/Time Tab....................................................................................................................................	270
Energy Saver Mode Tab..........................................................................................................................	271
PCL6 Mode................................................................................................................................................	272
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	273
Replacing the Waste Toner Bottle................................................................................................................	278

6

Replacing a Component...............................................................................................................................	284
Replacing the Intermediate Transfer Unit.................................................................................................	284
Replacing the Fusing Unit and Transfer Roller........................................................................................	284
Cautions When Cleaning..............................................................................................................................	285
Cleaning the Toner Density Sensor..............................................................................................................	286
Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	288
Cleaning the Registration Roller and Paper Tray........................................................................................	291
Cleaning the Exposure Glass and ADF.......................................................................................................	294
Cleaning the Exposure Glass...................................................................................................................	294
Cleaning the ADF......................................................................................................................................	294
10. Troubleshooting
Removing Paper Jams....................................................................................................................................	295
Removing Printing Jams.............................................................................................................................	295
Removing Scanning Jams.........................................................................................................................	301
Common Problems.........................................................................................................................................	304
Paper Feed Problems.....................................................................................................................................	306
Print Quality Problems...................................................................................................................................	309
Checking the Condition of the Machine..................................................................................................	309
Checking the printer driver settings..........................................................................................................	310
Printer Problems.............................................................................................................................................	312
When You Cannot Print Properly.............................................................................................................	312
When You Cannot Print Clearly...............................................................................................................	316
When Paper Is Not Fed Properly.............................................................................................................	319
Other Printing Problems............................................................................................................................	320
Copier Problems............................................................................................................................................	321
When You Cannot Make Clear Copies..................................................................................................	321
When You Cannot Make Copies as Wanted.........................................................................................	322
Scanner Problems..........................................................................................................................................	323
When You Cannot Browse the Network to Send a Scan File...............................................................	323
When Scanning Is Not Done As Expected.............................................................................................	323
Fax Problems..................................................................................................................................................	324
When You Cannot Send or Receive Fax Messages As Wanted..........................................................	324
When an Error Is Notified via a Report or E-mail...................................................................................	327

7

Error Code.................................................................................................................................................	329
Error and Status Messages on the Screen...................................................................................................	334
11. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................	343
Available Functions...................................................................................................................................	343
Transmission Using IPsec...............................................................................................................................	345
Encryption and Authentication by IPsec..................................................................................................	345
Security Association..................................................................................................................................	346
Encryption Key Exchange Settings Configuration Flow.........................................................................	347
Specifying Encryption Key Exchange Settings........................................................................................	347
Specifying IPsec Settings on the Computer.............................................................................................	348
Enabling and Disabling IPsec Using the Control Panel..........................................................................	350
Notes About the Toner..................................................................................................................................	351
Moving and Transporting the Machine.......................................................................................................	352
Disposal......................................................................................................................................................	352
Where to Inquire.......................................................................................................................................	353
Consumables..................................................................................................................................................	354
Print Cartridge............................................................................................................................................	354
Waste Toner Bottle....................................................................................................................................	356
Specifications of the Machine......................................................................................................................	357
General Function Specifications..............................................................................................................	357
Printer Function Specifications..................................................................................................................	359
Copier Function Specifications.................................................................................................................	360
Scanner Function Specifications...............................................................................................................	361
Fax Function Specifications......................................................................................................................	362
Specifications of Options..............................................................................................................................	365
Paper Feed Unit TK1010..........................................................................................................................	365
Copyright Information about Installed Applications...................................................................................	366
expat...........................................................................................................................................................	366
Iperf............................................................................................................................................................	366
WPA Supplicant........................................................................................................................................	367
Trademarks.....................................................................................................................................................	369
INDEX...........................................................................................................................................................	371

8

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Legal Prohibition

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly.

Disclaimer

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

9

Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product.

Differences in Functions between Different Models

The differences in main functions between different models are as follows:

	SP C250SF	SP C252SF
Type	Type 1	Type 2
Restrictions on available functions	Not available	Available
User Restriction	Not available	Available
Locked Print	Not available	Available
Internet Fax	Not available	Available
Paperless FAX	Not available	Available
(Reception file setting, Print received file, Print forwarded file,
Notify forward status)
Notification to replace a component	Not available	Available
(Fusing unit, Transfer roller, Intermediate transfer belt)

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

•Configuring the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools].

•Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed Dial Destination], [Special Sender], [Restrict Available Functions], [Network Settings], [IPsec Settings], or [Administrator Tools] menu using Web Image Monitor

10

By default, the access to the machine via Web Image Monitor is not password-protected. The setting for configuring the password can be found in [Administrator Settings].

•For details about creating passwords, see page 228 "Administrator Settings" or page 268 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication.

•For details about creating passwords and configuring the user restriction settings, see page 50 "Restricting Machine Functions According to User".

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

List of Option

		Option List	Referred to as
Paper Feed Unit TK1010			Paper feed unit

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

11

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

DAC029

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120-127V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

12

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste

Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health, which could otherwise result from inappropriate handling. Recycling of products helps to conserve natural resources and protect the environment.

For more detailed information on collection and recycling systems for this product, please contact the shop where you purchased it, your local dealer or sales/service representatives.

All Other Users

If you wish to discard this product, please contact your local authorities, the shop where you bought this product, your local dealer or sales/service representatives.

Environmental Advice for Users

Users in the EU, Switzerland and Norway

Consumables yield

Please refer to either the User’s Manual for this information or the packaging of the consumable.

Recycled paper

The machine can use recycled paper which is produced in accordance with European standard EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print

13

on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction.

Duplex printing (if applicable)

Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print.

Toner and ink cartridge return program

Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations.

For details about the return program, please refer to the Web page below or consult your service person.

https://www.ricoh-return.com/

Energy efficiency

The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page. If required, it can immediately print again from this mode.

If no additional prints are required and a specified period of time passes, the device switches to an energy saving mode.

In these modes, the machine consumes less power (watts). If the machine is to print again, it needs a little longer to return from an energy saving mode than from Ready mode.

For maximum energy savings, we recommend that the default setting for power management is used.

Products that comply with the Energy Star requirement are always energy efficient.

Note for the Battery and/or Accumulator Symbol (For EU countries only)

In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed on batteries and accumulators.

This symbol means that in the European Union, used batteries and accumulators should be disposed of separately from your household waste.

In the EU, there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators.

Please dispose of them correctly at your local community waste collection/recycling centre.

14

Notes to Users of Facsimile Unit

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.

15

Important Safety Instructions

Notes to Users in the State of California

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate

16

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

Saving Energy

This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically enters Energy Saver mode.

The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when the [Copy], [Color Start], or [B&W Start] key is pressed.

Energy Saver mode 1

The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

Energy Saver mode 2

The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. Power consumption is lower in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.

17

Specifications

Energy Saver mode 1	Power Consumption*1	80 W or less
	Default Time	30 seconds
	Recovery Time*1	10 seconds or less
Energy Saver mode 2	Power Consumption*1	(mainly Europe and Asia)
		3.8 W or less
		(mainly North America)
		3.2 W or less
	Default Time	1 minute
	Recovery Time*1	30 seconds
Duplex Function*2	Standard

*1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.

*2 Achieves ENERGY STAR energy savings; product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option.

For details about Energy Saver modes, see page 228 "Administrator Settings".

•If the machine is in Energy Saver mode for 24 hours continuously, the machine automatically returns to normal state and performs self-maintenance.

18

1. Getting Started

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior: Front View

7

1

9

2 8

	3	10
		11
	4

5
	12
6	13
	14

DAC025

1.ADF (Auto document feeder) Cover

Open this cover to remove originals jammed in the ADF.

2.Output Tray for the ADF

Originals scanned with the ADF are delivered from here.

19

1.Getting Started

3.USB Flash Disk Port

Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing.

4.Control Panel

Contains a screen and keys for machine control.

5.Front Cover

Open this cover to replace the waste toner bottle or remove jammed paper.

6.Bypass Tray

Load paper here sheet by sheet.

7.Input Tray for the ADF

Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper.

8.Extender for the ADF Tray

Extend these when placing paper longer than A4 in the input tray for ADF.

9.Cover for the Exposure Glass

Open this cover to place originals on the exposure glass.

10.Exposure Glass

Place originals here sheet by sheet.

11.Standard Tray/Top Cover

Printed paper is delivered to this tray. Up to 150 sheets of plain paper can be stacked here. Open this to replace the print cartridges.

12.Front Cover Open Lever

To open the front cover, pull this lever on the right side of the machine.

13.Tray 1

This tray can hold up to 250 sheets of plain paper.

14.Tray 2 (option)

This tray can hold up to 500 sheets of plain paper.

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Guide to Components

Exterior: Rear View

	1	9
3
	2
4
5		10
	7
6	8
		DAC026

1.Stop Fences

Pull up this fence to prevent paper falling off when printing a large amount of paper at a time. The fence can be adjusted at the A4/Letter or Legal size position.

2.Cable Cover

Remove this cover when connecting cables to the machine.

3.G3 (analog) Line Interface Connector

For connecting a telephone line.

4.Ethernet Port

For connecting the machine to the network using a network interface cable.

5.USB Port

For connecting the machine to a computer using a USB cable.

6.External Telephone Connector

For connecting an external telephone.

7.Rear Cover

Remove this cover when loading paper longer than A4 in Tray 1.

8.Power Socket

For connecting the power cord to the machine.

21

1.Getting Started

9.Button for Sliding the ADF

Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve.

10.Power Switch

Use this switch to turn the power on or off.

•As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF is closed in advance. Be careful not to trap your fingers when sliding.

DAC009

• Pull up the retainer as shown below to prevent A4or Letter-size printed copies from falling off.

DAC034

• Pull up the retainer as shown below to prevent Legal-size printed copies from falling off.

1

2

3

DAC035

22

Guide to Components

Interior

1

2

3

4

5

DAC027

1.Print Cartridges

Install the print cartridges from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black

(K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.

2.Fusing Unit Lever

Lower both the left and right levers when you print on an envelope.

3.Fusing Unit

Fuses toner to the paper.

You might have to move this unit to check for or remove jammed paper.

4.Waste Toner Bottle

Collects toner that is wasted during printing.

5.Transfer unit

You need to remove this when you replace the waste toner bottle.

•For details about the messages that appear on the screen when consumables need to be replaced, see page 334 "Error and Status Messages on the Screen".

23

1. Getting Started

Control Panel

DAC504

1.Fax Received indicator

Lights up when received faxes that have not been printed out exist in the machine's memory. Flashes when the machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam.

2.[Pause/Redial] key

•Pause

Press to insert a pause in a fax number. The pause is indicated by "P".

•Redial

Press to display the last used scan or fax destination.

3.[On Hook Dial] key

Press to use on-hook dialing to check the destination's status when sending a fax.

4.[Address Book] key

Press to select a scan or fax destination from the Address Book.

5.[Image Quality] key

Press to select the image quality for the current job.

•Copier mode: select Text, Photo, or Mixed.

•Scanner mode: select the resolution.

•Fax mode: select Standard, Detail, or Photo.

6.[User Tools] key

Press to display the menu for configuring the machine's system settings.

7.[Copy] key

Press to switch to copier mode. The key stays lit while the machine is in copier mode.

8.[ID Card Copy] key

Press to enter ID card copy mode for the current job.

24

Guide to Components

If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 34 "Initial Setup".

9.Screen

Displays the current status and messages.

10.Scroll keys

Press to move the cursor in the directions indicated by each scroll key.

Pressing the [][] keys while the machine is in standby mode will display the menu for configuring the settings of the machine's current operation mode (copier, scanner, or fax).

11.Number keys

Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names.

12.[Clear/Stop] key

•While the machine is processing a job: press to cancel the current job.

•While configuring the machine settings: press to cancel the current setting and return to standby mode.

•While in standby mode: press to cancel temporary settings such as image density or resolution.

13.[B&W Start] key

Press to scan or copy in black and white, or start sending a fax.

14.[Color Start] key

Press to scan or copy in color.

15.[OK] key

Press to confirm settings or enter the next level of the menu tree.

16.[Escape] key

Press to cancel the last operation or exit to the previous level of the menu tree.

17.Selection keys

Press the key that corresponds to an item shown on the bottom line of the screen to select it.

18.[Facsimile] key

Press to switch to fax mode. The key stays lit while the machine is in fax mode.

19.[Scanner] key

Press to switch to scanner mode. The key stays lit while the machine is in scanner mode.

20.[Density] key

Press to adjust image density for the current job.

•Copier mode: select from 5 levels of density.

•Scanner mode: select from 5 levels of density.

•Fax mode: select from 3 levels of density.

21.[Reduce/Enlarge] key

•Copier mode: press to specify the reduction or enlargement ratio for the current job.

25

1.Getting Started

•Scanner mode: press to specify the scanning size applied to the current original.

22.[Shift] key

Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons.

23.Alert indicator

Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up red when a machine error occurs.

When an alert is issued, check the messages on the screen. For details about the messages that appear on the screen, page 334 "Error and Status Messages on the Screen".

24.Power indicator

Remains lit while the power is on. It is unlit when the power is off.

25.One Touch buttons

Press to select a scan or fax Quick Dial destination.

•The backlight of the screen is turned off when the machine is in Energy Saver mode.

•When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the current job is finished.

•As required, apply the stickers appropriate for your language to control panel keys and One Touch buttons. If the control panel is covered with a protective sheet, be sure to remove it before applying the stickers.

DAC028

• The color of the control panel varies depending on the model.

26

Installing the Machine

Installing the Machine

Where to Put the Machine

Be careful about where to place the machine, because environmental conditions greatly affect its performance.

•Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.

•Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine.

•Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

•Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

•Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury.

•Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.

•Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

•Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

•Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the machine in places where chemical reactions are likely (laboratories, etc.), as doing so will cause the machine to malfunction.

27

1. Getting Started

Space Required for Installation

The recommended (or minimum) space requirements are as follows:

24 cm

(9.5 inches)

20 cm

(7.9 inches)

	20 cm
	(7.9 inches)
	10 cm
70 cm	(4 inches)
(27.6 inches)	DAC022

Optimum Environmental Conditions

Permissible and recommended temperature and humidity ranges are as follows:

DAC581

•White area: Permissible Range

•Gray area: Recommended Range

To avoid possible build-up of ozone, locate this machine in large well ventilated room that has an air turnover of more than 30m3/hr/person.

Environments to Avoid

• Areas exposed to direct sunlight or strong light

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