Canon MF745CDW, MF746CDW, MF743CDW, MF642CDW, MF641CW User Manual

imageCLASS

MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw /

MF644Cdw / MF642Cdw / MF641Cw

User's Guide

USRMA-3547-01 2019-11 en

Copyright CANON INC. 2019

Contents
Setting Up ............................................................................................................................................................	3
Main Functions .........................................................................................................................................................	4
Preparations Required Before Use .............................................................................................................................	6
Preventing Unauthorized Access ................................................................................................................................	8
Setting Up Using the Setup Guide ............................................................................................................................	10
Setting the Date/Time .............................................................................................................................................	14
Setting Up the Network Environment ......................................................................................................................	16
Selecting Wired LAN or Wireless LAN .....................................................................................................................	18
Connecting to a Wired LAN ..................................................................................................................................	19
Connecting to a Wireless LAN ...............................................................................................................................	20
Setting Up Connection Using WPS Push Button Mode .......................................................................................	22
Setting Up Connection Using WPS PIN Code Mode ...........................................................................................	24
Setting Up Connection by Selecting a Wireless Router .......................................................................................	26
Setting Up Connection by Specifying Detailed Settings ......................................................................................	29
Checking the SSID and Network Key ...............................................................................................................	32
Setting IP Addresses ...........................................................................................................................................	33
Setting IPv4 Address .....................................................................................................................................	34
Setting IPv6 Addresses ..................................................................................................................................	37
Viewing Network Settings ....................................................................................................................................	40
Configuring Settings for Communication with a Computer ......................................................................................	42
Configuring Printing Protocols and WSD Functions ...........................................................................................	43
Configuring Printer Ports ...............................................................................................................................	46
Setting Up Print Server ..................................................................................................................................	50
Configuring the Machine for Your Network Environment .........................................................................................	53
Configuring Ethernet Settings ........................................................................................................................	54
Changing the Maximum Transmission Unit ......................................................................................................	56
Setting a Wait Time for Connecting to a Network ..............................................................................................	57
Configuring DNS ..........................................................................................................................................	58
Configuring SMB ..........................................................................................................................................	62
Configuring WINS .........................................................................................................................................	64
Registering LDAP Servers ..............................................................................................................................	66
Monitoring and Controlling the Machine with SNMP .........................................................................................	71
Other Network Settings .................................................................................................................................	75
Installing Drivers ....................................................................................................................................................	79
onfigur ng Initial Settings for Fax Functions ...........................................................................................................	80
Deciding Which Fax Receive Mode to Use ..............................................................................................................	81
Registering the Fax Number and Unit Name ..........................................................................................................	82
Selecting the Receive Mode ..................................................................................................................................	83
Connecting the Telephone Line ............................................................................................................................	84
onfigur ng Scan Settings .......................................................................................................................................	85
Preparing to Use the Machine as a Scanner ...........................................................................................................	86
Procedure for Setting to Send E-Mail/Send and Receive I-Fax ...................................................................................	87
Configuring Basic E-Mail Settings ....................................................................................................................	88

I

Configuring E-Mail/I-Fax Communication Settings ............................................................................................	91
Procedure for Setting a Shared Folder as a Save Location ........................................................................................	95
Setting a Shared Folder as a Save Location .......................................................................................................	96
Procedure for Setting a FTP Server as a Save Location .............................................................................................	99
Basic Operations ........................................................................................................................................	102
Parts and Their Functions ......................................................................................................................................	106
Front Side ........................................................................................................................................................	107
Back Side .........................................................................................................................................................	109
Interior ...........................................................................................................................................................	110
Feeder ............................................................................................................................................................	111
Multi-Purpose Tray ...........................................................................................................................................	112
Paper Drawer ...................................................................................................................................................	113
Operation Panel ...............................................................................................................................................	115
Turning ON the Machine .......................................................................................................................................	117
Turning OFF the Machine ...................................................................................................................................	118
Turning OFF the Machine by Remote Operation .............................................................................................	119
Powering OFF at a Fixed Time ......................................................................................................................	120
Restarting the Machine .....................................................................................................................................	122
Using the Operation Panel ....................................................................................................................................	124
Basic Screens ...................................................................................................................................................	125
Home Screen .............................................................................................................................................	126
<Status Monitor> Screen .............................................................................................................................	129
Message Display .........................................................................................................................................	131
Basic Operation ................................................................................................................................................	132
Entering Text ...................................................................................................................................................	135
Logging in to the Machine .....................................................................................................................................	137
Placing Originals ...................................................................................................................................................	139
Loading Paper .......................................................................................................................................................	143
Loading Paper in the Paper Drawer ....................................................................................................................	145
Loading Paper in the Multi-Purpose Tray .............................................................................................................	151
Loading Envelopes ............................................................................................................................................	156
Loading Preprinted Paper ..................................................................................................................................	159
Specifying Paper Size and Type ..........................................................................................................................	161
Specifying Paper Size and Type in the Paper Drawer .......................................................................................	162
Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................	164
Registering Default Paper Settings for the Multi-Purpose Tray .........................................................................	166
Registering a Custom Paper Size ..................................................................................................................	168
Limiting the Paper Sizes Displayed ................................................................................................................	170
Automatically Selecting an Appropriate Paper Source for Each Function ............................................................	171
Customizing the Display ........................................................................................................................................	172
Customizing the Home Screen ...........................................................................................................................	173
Registering Frequently Used Settings ..................................................................................................................	176
Changing the Default Settings for Functions ..........................................................................................................	178
Setting Sounds ......................................................................................................................................................	180

II

Entering Sleep Mode .............................................................................................................................................	182
Registering Destinations .......................................................................................................................................	184
Registering Destinations in the Address Book ......................................................................................................	186
Registering Multiple Destinations as a Group .................................................................................................	189
Editing the Registered Destinations in the Address Book .................................................................................	191
Using a USB Memory Device ..................................................................................................................................	192
Copying ..............................................................................................................................................................	195
Copy Basic Features Screen ...................................................................................................................................	197
Basic Copy Operations ...........................................................................................................................................	199
Canceling Copies ..............................................................................................................................................	204
Checking the Copying Status and Log .................................................................................................................	205
Enhancing and Adjusting Copy Quality ...................................................................................................................	207
Selecting the Type of Original for Copying ...........................................................................................................	208
Adjusting Sharpness for Copying (Sharpness) ......................................................................................................	209
Erasing Dark Borders When Copying (Erase Frame) ...............................................................................................	210
Adjusting the Color ...........................................................................................................................................	211
Useful Copy Functions ...........................................................................................................................................	212
Copying Multiple Documents onto One Sheet (N on 1) ..........................................................................................	213
Collating Copies by Page ...................................................................................................................................	214
Making ID Card Copies ......................................................................................................................................	215
Making Passport Copies ....................................................................................................................................	216
Faxing ..................................................................................................................................................................	219
Fax Basic Features Screen ......................................................................................................................................	222
Basic Operations for Sending Faxes .......................................................................................................................	223
Canceling Sending Faxes ...................................................................................................................................	231
Receiving Faxes ....................................................................................................................................................	232
Useful Functions When Sending .............................................................................................................................	236
Recalling Previously Used Settings for Sending (Recall Settings) .............................................................................	237
Sending a Fax after a Phone Call (Manual Sending) ...............................................................................................	240
Saving a Copy of a Sent Original .........................................................................................................................	242
Various Receiving Methods ....................................................................................................................................	244
Saving Received Documents into the Machine (Memory Reception) ........................................................................	245
Forwarding the Received Documents Automatically ...............................................................................................	247
Checking Status and Log for Sent and Received Documents ....................................................................................	250
Sending Faxes from Your Computer (PC Fax) ..........................................................................................................	252
Sending PC Faxes .............................................................................................................................................	253
Using Internet Fax (I-Fax) ......................................................................................................................................	255
Sending I-Faxes ................................................................................................................................................	256
Receiving I-Faxes ..............................................................................................................................................	263
Printing ..............................................................................................................................................................	265
Printing from a Computer .....................................................................................................................................	266
III

Canceling Prints ...............................................................................................................................................	268
Checking the Printing Status and Log ..................................................................................................................	270
Various Printing Methods ......................................................................................................................................	272
Printing a Document Secured by a PIN (Secure Print) ............................................................................................	273
Printing via Secure Print ..............................................................................................................................	274
Printing from a USB Memory Device (Memory Media Print) ....................................................................................	277
Scanning ...........................................................................................................................................................	286
Scan Basic Features Screen ....................................................................................................................................	288
Basic Operations for Scanning Originals ................................................................................................................	291
Scanning and Saving to a Computer ....................................................................................................................	292
Saving Data to a USB Memory Device ..................................................................................................................	294
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server .....................................................................	298
Canceling Sending Documents ...........................................................................................................................	308
Checking Status and Log for Scanned Originals ....................................................................................................	309
Scanning Clearly ...................................................................................................................................................	311
Adjusting Image Quality ....................................................................................................................................	312
Adjusting Density .............................................................................................................................................	313
Adjusting Sharpness When Scanning (Sharpness) .................................................................................................	314
Useful Scanning Functions ....................................................................................................................................	316
Enhancing the Security of Electronic Files ............................................................................................................	317
Adjusting Balance between File Size and Image Quality (Data Size) .........................................................................	320
Configuring a File Name ....................................................................................................................................	321
Recalling Previously Used Settings for Sending/Saving (Recall Settings) ...................................................................	322
Specifying E-Mail Settings ..................................................................................................................................	325
Using Your Computer to Scan (Remote Scan) ..........................................................................................................	328
Scanning Documents from an Application ...........................................................................................................	329
Using ScanGear MF ...........................................................................................................................................	331
Linking with Mobile Devices ............................................................................................................	333
Connecting with Mobile Devices ............................................................................................................................	334
Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................	335
Connecting Directly (Access Point Mode) .............................................................................................................	337
Utilizing the Machine through Applications ...........................................................................................................	341
Using AirPrint .......................................................................................................................................................	342
Printing with AirPrint ........................................................................................................................................	347
Scanning with AirPrint .......................................................................................................................................	350
Faxing with AirPrint ..........................................................................................................................................	352
If AirPrint Cannot Be Used .................................................................................................................................	354
Using Google Cloud Print .......................................................................................................................................	355
Managing the Machine by the Remote Control .......................................................................................................	357
Managing the Machine ........................................................................................................................	360
Setting Access Privileges .......................................................................................................................................	362
IV

Setting the System Manager ID and PIN ..............................................................................................................	363
Setting the Department ID Management .............................................................................................................	365
Setting a Remote UI PIN ....................................................................................................................................	371
LDAP Server Authentication ...............................................................................................................................	373
onfigur ng the Network Security Settings ............................................................................................................	377
Restricting Communication by Using Firewalls .....................................................................................................	379
Specifying IP Addresses for Firewall Settings ..................................................................................................	380
Specifying MAC Addresses for Firewall Settings ..............................................................................................	383
Changing Port Numbers ....................................................................................................................................	386
Setting a Proxy .................................................................................................................................................	387
Configuring the Key and Certificate for TLS ..........................................................................................................	389
Generating the Key and Certificate for Network Communication ......................................................................	392
Generating a Key and Certificate Signing Request (CSR) ...................................................................................	395
Registering the Key and Certificate for Network Communication ......................................................................	398
Configuring IPSec Settings .................................................................................................................................	400
Configuring IEEE 802.1X Authentication Settings ..................................................................................................	407
Restricting the Machine's Functions ......................................................................................................................	411
Restricting Access to Address Book and Sending Functions ....................................................................................	413
Restricting Use of the Address Book .............................................................................................................	414
Limiting Available Destinations .....................................................................................................................	416
Restricting the Fax Sending Functions ...........................................................................................................	418
Restricting Printing from a Computer ..................................................................................................................	420
Restricting USB Functions ..................................................................................................................................	421
Disabling HTTP Communication .........................................................................................................................	423
Disabling Remote UI .........................................................................................................................................	424
Increasing the Security of Documents ....................................................................................................................	425
Generating a Device Signature Key .....................................................................................................................	426
Managing the Machine from a Computer (Remote UI) ............................................................................................	427
Starting Remote UI ...........................................................................................................................................	428
Checking the Status and Logs ............................................................................................................................	432
Setting Up Menu Options from Remote UI ...........................................................................................................	438
Registering Destinations from Remote UI ............................................................................................................	441
Security Policy ..................................................................................................................................................	445
Importing/Exporting the Setting Data .................................................................................................................	451
Updating the Firmware .........................................................................................................................................	454
Initializing Settings ...............................................................................................................................................	456
Setting Menu List ......................................................................................................................................	459
<Preferences> .......................................................................................................................................................	460
<Display Settings> ............................................................................................................................................	461
<English Keyboard Layout> ................................................................................................................................	466
<Timer/Energy Settings> ...................................................................................................................................	467
<Network> .......................................................................................................................................................	471
<External Interface> ..........................................................................................................................................	486
<Accessibility> ..................................................................................................................................................	487
V

<Adjustment/Maintenance> ..................................................................................................................................	488
<Adjust Image Quality> .....................................................................................................................................	489
<Maintenance> ................................................................................................................................................	504
<Function Settings> ..............................................................................................................................................	506
<Common> ......................................................................................................................................................	507
<Copy> ............................................................................................................................................................	513
<Printer> .........................................................................................................................................................	515
<Send> ............................................................................................................................................................	560
<Receive/Forward> ...........................................................................................................................................	572
<Store/Access Files> ..........................................................................................................................................	579
<Secure Print> ..................................................................................................................................................	587
<Set Destination> ..................................................................................................................................................	588
<Management Settings> .......................................................................................................................................	589
<User Management> ........................................................................................................................................	590
<Device Management> ......................................................................................................................................	591
<License/Other>/<Remote UI Settings/Update Firmware> .....................................................................................	595
<Data Management> ........................................................................................................................................	597
<Security Settings> ...........................................................................................................................................	599
Maintenance .................................................................................................................................................	602
Regular Cleaning ..................................................................................................................................................	604
Cleaning the Exterior ........................................................................................................................................	605
Cleaning the Platen Glass ..................................................................................................................................	606
Cleaning the Feeder ..........................................................................................................................................	607
Cleaning the Fixing Assembly .............................................................................................................................	610
Cleaning the Transfer Belt (ITB) ..........................................................................................................................	612
Replacing the Toner Cartridge ...............................................................................................................................	613
Checking the Remaining Amount of Consumables ..................................................................................................	618
Relocating the Machine .........................................................................................................................................	619
Adjusting Image Quality .......................................................................................................................................	621
Adjusting Gradation ..........................................................................................................................................	622
Correcting "Print Color Mismatch" ......................................................................................................................	627
Adjusting Values for Text Color Reproducibility .....................................................................................................	628
Adjusting Print Position .....................................................................................................................................	630
Viewing the Counter Value ....................................................................................................................................	632
Printing Reports and Lists .....................................................................................................................................	634
Consumables ........................................................................................................................................................	639
Troubleshooting (FAQ) ..........................................................................................................................	643
Appendix ...........................................................................................................................................................	645
Third Party Software .............................................................................................................................................	647
Feature Highlights ................................................................................................................................................	648
Going Green and Saving Money .........................................................................................................................	649
VI

Improving Efficiency .........................................................................................................................................	651
Going Digital ....................................................................................................................................................	653
So Much More ..................................................................................................................................................	655
pec fic t ons .......................................................................................................................................................	658
Main Unit ........................................................................................................................................................	659
Feeder ............................................................................................................................................................	663
Available Paper ................................................................................................................................................	664
Cassette Feeding Module-AF ..............................................................................................................................	668
Copy Card Reader-F ..........................................................................................................................................	669
Fax Function ....................................................................................................................................................	670
Scan Function ..................................................................................................................................................	671
Printer Functions ..............................................................................................................................................	672
Management Functions .....................................................................................................................................	674
System Environment .........................................................................................................................................	676
Network Environment .......................................................................................................................................	678
Options ................................................................................................................................................................	679
Optional Equipment ..........................................................................................................................................	680
System Options ................................................................................................................................................	682
Manuals and Their Contents ..................................................................................................................................	684
Using User's Guide ................................................................................................................................................	685
Screen Layout of User's Guide ............................................................................................................................	686
Viewing User's Guide ........................................................................................................................................	689
Basic Windows Operations ....................................................................................................................................	690
Menu Route Map ...................................................................................................................................................	698
Notice ..................................................................................................................................................................	699

VII

Setting Up

Setting Up
Setting Up ...............................................................................................................................................................	3
Main Functions ......................................................................................................................................................	4
Preparations Required Before Use .......................................................................................................................	6
Preventing Unauthorized Access ..........................................................................................................................	8
Setting Up Using the Setup Guide ......................................................................................................................	10
Setting the Date/Time .........................................................................................................................................	14
Setting Up the Network Environment ...............................................................................................................	16
Selecting Wired LAN or Wireless LAN ..............................................................................................................	18
Connecting to a Wired LAN .............................................................................................................................	19
Connecting to a Wireless LAN .........................................................................................................................	20
Setting Up Connection Using WPS Push Button Mode .............................................................................	22
Setting Up Connection Using WPS PIN Code Mode ..................................................................................	24
Setting Up Connection by Selecting a Wireless Router .............................................................................	26
Setting Up Connection by Specifying Detailed Settings ............................................................................	29
Checking the SSID and Network Key ........................................................................................................	32
Setting IP Addresses .......................................................................................................................................	33
Setting IPv4 Address ................................................................................................................................	34
Setting IPv6 Addresses ............................................................................................................................	37
Viewing Network Settings ...............................................................................................................................	40
Configuring Settings for Communication with a Computer ............................................................................	42
Configuring Printing Protocols and WSD Functions .................................................................................	43
Configuring Printer Ports .........................................................................................................................	46
Setting Up Print Server ............................................................................................................................	50
Configuring the Machine for Your Network Environment ...............................................................................	53
Configuring Ethernet Settings .................................................................................................................	54
Changing the Maximum Transmission Unit .............................................................................................	56
Setting a Wait Time for Connecting to a Network ....................................................................................	57
Configuring DNS ......................................................................................................................................	58
Configuring SMB ......................................................................................................................................	62
Configuring WINS ....................................................................................................................................	64
Registering LDAP Servers .........................................................................................................................	66
Monitoring and Controlling the Machine with SNMP ...............................................................................	71
Other Network Settings ...........................................................................................................................	75
Installing Drivers .................................................................................................................................................	79
onfigur ng Initial Settings for Fax Functions ...................................................................................................	80
Deciding Which Fax Receive Mode to Use .......................................................................................................	81

1

Setting Up
Registering the Fax Number and Unit Name ..................................................................................................	82
Selecting the Receive Mode ............................................................................................................................	83
Connecting the Telephone Line ......................................................................................................................	84
onfigur ng Scan Settings ...................................................................................................................................	85
Preparing to Use the Machine as a Scanner ...................................................................................................	86
Procedure for Setting to Send E-Mail/Send and Receive I-Fax .........................................................................	87
Configuring Basic E-Mail Settings ............................................................................................................	88
Configuring E-Mail/I-Fax Communication Settings ...................................................................................	91
Procedure for Setting a Shared Folder as a Save Location ..............................................................................	95
Setting a Shared Folder as a Save Location ..............................................................................................	96
Procedure for Setting a FTP Server as a Save Location ...................................................................................	99

2

Setting Up

Setting Up

3S1Y-000

Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required

Before Use(P. 6)

●The functions installed on the machine vary depending on the model you purchased. Before using the machine, see Main Functions(P. 4) and check the available functions.

onfigur ng Initial Settings of the Machine (Setup Guide)

●You can easily configure the initial settings required to use the machine, such as date, time, and network settings, by following the on-screen guidance. Setting Up Using the Setup Guide(P. 10)

3

Setting Up

Main Functions

3S1Y-001

This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased.

: With function	: Without function
Function		MF746Cdw		MF745Cdw	MF743Cdw	MF741Cdw	MF644Cdw	MF642Cdw	MF641Cw
Copy
Fax
Print
Scan
Feeder / Platen glass cover		Feeder (2-		Feeder (2-	Feeder (2-	Feeder (1-	Feeder (2-	Feeder (1-	Platen
		sided		sided	sided	sided	sided	sided	glass cover
		scanning)		scanning)	scanning)	scanning)	scanning)	scanning)
2-sided printing
Wireless LAN
NFC
Default System Manager ID		7654321		7654321	Not	Not	Not	Not	Not
					specified	specified	specified	specified	specified
Default System Manager PIN		7654321		7654321	Not	Not	Not	Not	Not
					specified	specified	specified	specified	specified
Application Library
Cassette Feeding Module-AF *
Copy Card Reader-F *
Barcode Printing Kit *
Send PDF Security Feature Set
*

*This is an optional item.

●For the available driver types, see the User Software CD-ROM/DVD-ROM supplied with the machine, or see the Canon website (https://global.canon).

4

Setting Up

LINKS

Viewing User's Guide(P. 689)

5

Setting Up

Preparations Required Before Use

3S1Y-002

Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P. 8) .

Step 1	Setting Up Using the Setup Guide(P. 10)

Step 2	Setting Up the Network Environment(P. 16)

●Configure the network settings that are not covered in the Setup Guide. If you do not need to use the Setup Guide, configure the network settings from here.

Step 3	Installing Drivers(P. 79)

Step 4	onfigur ng Initial Settings for Fax Functions(P. 80)

Step 5	onfigur ng Scan Settings(P. 85)

6

Setting Up

Setting from the Remote UI

●When the network environment settings are complete, you can efficiently set the machine from a computer using Remote UI. Starting Remote UI(P. 428)

Importing data from another machine to save time

●As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import).

Importing/Exporting the Setting Data(P. 451)

7

Setting Up

Preventing Unauthorized Access

3S1Y-003

This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected to the network.

Security Measures to Prevent Unauthorized Access from the External Network

Assigning a Private IP Address(P. 8)

Using Firewall to Restrict Transmission(P. 9)

Specifying the TLS Encrypted Communication (P. 9)

Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)

Assigning a Private IP Address

An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is used for the communication connecting to the Internet, and a "private IP address" is used for the communication within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/ multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned, your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local area network, such as a LAN in the company.

Global IP Address	Private IP Address
Can be accessed from the external network	Can be accessed from the users within a local area network

Basically, assign a private IP address to your printer/multifunction machine. Make sure to confirm the IP address, assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is found in one of the following ranges.

Ranges for Private IP addresses

●From 10.0.0.0 to 10.255.255.255

●From 172.16.0.0 to 172.31.255.255

●From 192.168.0.0 to 192.168.255.255

For information on how to confirm the IP address, see Setting IPv4 Address(P. 34) .

●If a global IP address is assigned to a printer/multifunction machine, you can create a network environment to reduce the risk of unauthorized access by installing security software, such as a firewall that prevents

8

Setting Up

access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator.

Using Firewall to Restrict Transmission

A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network. You can use a firewall on your network environment to block access from the external network that appears to be dangerous, by restricting communication from specified IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address filter. For information on how to set up an IP address filter, see Specifying IP Addresses for Firewall Settings(P. 380) .

Specifying the TLS Encrypted Communication

For information on the TLS Encrypted Communication, see onfigur ng the Network Security Settings(P. 377) , and on the procedures to specify, see onfigur ng the Key and ert fic te for TLS(P. 389) .

Setting PIN to Manage Information Stored in the Multifunction Machine

If a malicious third party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to information stored in the machine will reduce the risk of information leakage. Canon printers/multifunction machines enable you to protect various type of information by setting PIN.

Setting PIN to Each Function

●Setting PIN for Using Remote UI

For more information, see Setting a Remote UI PIN(P. 371) .

●Setting PIN for the System Manager Settings

For more information, see Setting the System Manager ID and PIN(P. 363) .

●Address Book PIN

For more information on setting a PIN, see Restricting Use of the Address Book(P. 414) .

Listed above are some examples of security measures for preventing unauthorized access. For more information on the other security measures, see Managing the Machine(P. 360) and take necessary security measures for preventing unauthorized access to suit your environment.

9

Setting Up

Setting Up Using the Setup Guide

3S1Y-004

When the machine is turned on ( Turning ON the Machine(P. 117) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.

Step 1	Setting the Display Language and the Country or Region
	Set the language to be displayed on the operation panel screen or in reports, as well as the
	country or region where the machine will be used.

1

2

3

Select a language.

Select <Yes>.

Select a country or region.

Step 2	Setting the Date and Time
	Adjust the machine's date/time.

1

2

Select a time zone.

What is UTC?

●Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications.

Enter the date and time, and select <Apply>.

● Tap the entry field, and enter the date and time.

Step 3	Setting the Access Security Measures
	Set a PIN to access the Remote UI. If your model is MF746Cdw / MF745Cdw, also set the System
	Manager ID of the system manager account. You can only use the Remote UI if you set a PIN.
	For MF746Cdw / MF745Cdw

1

2

3

Select <Yes>.

●If you select <No>, the settings required for using the Remote UI are not configured, and the Setup Guide proceeds to step 4.

Select <Yes>.

●If you select <No>, the System Manager ID and PIN are not changed from the default settings, and the Setup Guide proceeds to number 4 in this step.

Specify the System Manager ID and PIN.

●Specify the <System Manager ID> <System Manager PIN>.

●Enter numbers for each item, and select <Apply>.

●The Confirm screen is displayed. Enter the PIN once again to confirm.

10

Setting Up

●Do not forget your PIN.

●You cannot register an ID or PIN that consists only of zeros, such as "00" or "0000000."

4Select <Yes>.

●If you select <No>, a Remote UI Access PIN is not set, and the Setup Guide proceeds to step 4.

5Specify the Remote UI Access PIN.

●Enter a PIN, and select <Apply>.

●The Confirm screen is displayed. Enter the PIN once again to confirm.

●Do not forget your PIN.

●You cannot register a PIN that consists only of zeros, such as "00" or "0000000."

For MF743Cdw / MF741Cdw / MF644Cdw / MF642Cdw / MF641Cw

1Select <Yes> <Yes>.

●If you select <No> in any of the screens, the settings required for using the Remote UI are not configured, and the Setup Guide proceeds to step 4.

2Specify the Remote UI Access PIN.

●Enter a PIN, and select <Apply>.

●The Confirm screen is displayed. Enter the PIN once again to confirm.

●Do not forget your PIN.

●You cannot register a PIN that consists only of zeros, such as "00" or "0000000."

Step 4 Performing the Color Adjustment

To achieve good copy quality, adjust the gradation.

1Select <Yes>.

●If you select <No>, color adjustment is not performed, and the Setup Guide proceeds to step 5.

2Check that the size and type of paper displayed on the screen is loaded in the machine, and select <OK>.

3Confirm the procedure, and select <Start>.

An adjustment image is printed.

4

5

Open the feeder after the screen displayed during printing is closed.

Place the adjustment image on the platen glass.

11

Setting Up

●Place the adjustment image with the print side facing down and the black stripe toward the back side of the machine.

6Gently close the feeder.

7Select <Start Scanning>.

Adjustment starts.

	● When adjustment is complete, remove the adjustment image from the platen
	glass.
Step 5	onfigur ng Automatic Cleaning of the Fixing Assembly
	If the model of your machine is MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw, configure to
	automatically clean the fixing assembly. If you are using MF644Cdw / MF642Cdw / MF641Cw,
	the Setup Guide proceeds to step 6.

1Check the message displayed on the screen, and select <Yes>.

●If you select <No>, automatic cleaning is not set, and the Setup Guide proceeds to step 6.

●You can set automatic cleaning of the fixing assembly later. <Auto Clean

Fixing Assembly>(P. 496)

2Select <On>.

●If you select <Off>, automatic cleaning is not set, and the Setup Guide proceeds to step 6.

3Set available paper sources to <On>.

●When cleaning is performed, paper is fed from the paper source for which you set <On>.

●You can use the following paper for cleaning.

-Paper sizes: A4/Letter

-Paper types: Plain 1 to 3/Recycled 1 or 2

4Select <Apply>.

Step 6 Setting the Wireless LAN

Configure the settings to connect to the network using the wireless LAN.

1Select <Yes>.

●If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to step 7.

2Select <OK>.

12

Setting Up

3Select the setting method.

●For more information about the wireless LAN settings, see Connecting to a Wireless LAN(P. 20) .

Step 7	onfigur ng Settings for Toner Replenishment Service
	You can configure settings for toner replenishment service. Through toner replenishment
	service, new toner cartridges are automatically delivered to you before your existing toner
	cartridges are used up.

●Use of the toner replenishment service requires prior registration with select retailers. This service is only available in certain countries.

●This service can be set up through <Toner Delivery Settings> displayed on the Home screen.

Home Screen(P. 126)

1Select <Next>.

2Select <Accept>.

●If you select <Do Not Accept>, the screen for configuring settings for toner replenishment service is skipped and the Setup Guide proceeds to step 8.

3Select <OK>.

●If connecting to the server fails, try configuring the settings again through <Connect to Server/Verify Connection with Server> in <Toner Delivery Settings>. Home Screen(P. 126)

Step 8	Viewing Application Library
	The one-touch button referred to as "Application Library" is provided in the Home screen. You
	can read the description of each function.
	1 To finish the Setup Guide, select <End>.
	When the Setup Guide is complete, the Home screen appears.

13

Setting Up

Setting the Date/Time

3S1Y-005

Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately.

Setting the Time Zone(P. 14)

Setting the Current Date and Time(P. 14)

Setting the Daylight Saving Time(P. 15)

Setting the Time Zone

If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.

1 Select <Menu> in the Home screen. Home Screen(P. 126)

2Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time Zone>.

3 Select the time zone.

What is UTC?

●Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. Time differences exist depending on the country or area where the machine is used. The correct UTC time zone setting is required for Internet communications.

Setting the Current Date and Time

1

2

3

Select <Menu> in the Home screen. Home Screen(P. 126)

Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.

Enter the date and time.

● Tap the entry field, and enter the date and time.

14

Setting Up

4Select <Apply>.

●Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed later, the current date and time are also changed accordingly.

●The display format of the date and time can be changed, respectively.

<Date Format>(P. 468)

<Time Format>(P. 468)

Setting the Daylight Saving Time

If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect.

1 Select <Menu> in the Home screen. Home Screen(P. 126)

2Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight Saving Time Settings>.

3Select <Off> or <On> in <Daylight Saving Time>.

●When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. To set the day, specify "what day of which week."

4 Select <Apply>.

15

Setting Up

Setting Up the Network Environment

3S1Y-006

When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator.

●If the machine is connected to an unsecured network, your personal information might be leaked to a third party.

●The machine cannot connect to both wired and wireless LANs at the same time.

●The machine does not come with a LAN cable or router. Have them ready as necessary.

●For more information about your networking devices, see the instruction manuals for the devices or contact your manufacturer.

Before You Start

Follow these steps to connect the machine to a network.

Check your computer settings.

●Make sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers.

●Make sure that the network settings have been completed on the computer. If the network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below.

●Depending on the network, you may need to change settings for the communication method or the Ethernet type ( onfigur ng Ethernet Settings(P. 54) ). For more information, contact your Internet service provider or Network Administrator.

●To check the MAC address of the machine.

Viewing the MAC Address for Wired LAN(P. 40)

Viewing the MAC Address and Information for Wireless LAN(P. 41)

16

Setting Up

●To connect to an IEEE 802.1X network, see onfigur ng IEEE 802.1X Authentication Settings(P. 407) .

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN(P. 18)

Connect to a wired or wireless LAN.

●Proceed to the section that corresponds to the setting you selected in step 2.

Connecting to a Wired LAN(P. 19)

Connecting to a Wireless LAN(P. 20)

Set the IP address as necessary.

●At the time of purchase, the machine is set to automatically acquire an IP address. Change this setting if you want to use a specific IP address. Setting IP

Addresses(P. 33)

LINKS

onfigur ng Settings for Communication with a Computer(P. 42) onfigur ng the Machine for Your Network Environment(P. 53)

17

Setting Up

Selecting Wired LAN or Wireless LAN

3S1Y-007

After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website.

1 Select <Menu> in the Home screen. Home Screen(P. 126)

2Select <Preferences> <Network>.

●If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 137)

3

4

Select <Select Wired/Wireless LAN>.

Select <Wired LAN> or <Wireless LAN>.

LINKS

Setting Up the Network Environment(P. 16)

Connecting to a Wired LAN(P. 19) Connecting to a Wireless LAN(P. 20)

18

Setting Up

Connecting to a Wired LAN

3S1Y-008

Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router.

1Connect a LAN cable.

●Connect the machine to a router by using a LAN cable.

●Push the connector in until it clicks into place.

2Wait for several minutes.

The IP address is set automatically.

● You can set the IP address manually. Setting IP Addresses(P. 33)

LINKS

Setting Up the Network Environment(P. 16)

19

Setting Up

Connecting to a Wireless LAN

3S1Y-009

Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.

Setting Up Connection Using WPS(P. 20)

Manually Setting Up Connection(P. 21)

Risk of information leak

●Use wireless LAN connection at your own discretion and at your own risk. If the machine is connected to an unsecured network, your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby, even beyond walls.

Wireless LAN security

●The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security compatibility of your wireless router, see the instruction manuals for your networking devices or contact your manufacturer.

Required devices for wireless LAN connection

● The machine does not come with a wireless router. Have the router ready as necessary.

Setting Up Connection Using WPS

When using WPS, two modes are available: push button mode and PIN code mode.

Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking device. Setting Up Connection Using WPS Push Button Mode(P. 22)

20

Setting Up

PIN Code Mode

Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up

Connection Using WPS PIN Code Mode(P. 24)

● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.

Manually Setting Up Connection

When manually setting up a wireless connection, you can either select a wireless router or manually enter the required information. Regardless of the method, make sure that you have the required setup information, including the SSID and network key. Checking the SSID and Network Key(P. 32)

Selecting a Wireless Router

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible. Setting Up Connection by Selecting a Wireless Router(P. 26)

Manually Entering the Setup Information

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network key to set up the connection. Setting Up Connection by Specifying Detailed Settings(P. 29)

LINKS

Setting Up the Network Environment(P. 16)

Selecting Wired LAN or Wireless LAN(P. 18)

21

Setting Up

Setting Up Connection Using WPS Push Button Mode

3S1Y-00A

If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button.

●How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.

1 Select <Menu> in the Home screen. Home Screen(P. 126)

2Select <Preferences> <Network>.

●If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 137)

3Select <Wireless LAN Settings>.

●If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

4

5

6

Read the message that is displayed, and select <OK>.

Select <WPS Push Button Mode>.

Select <Yes>.

7Press and hold the WPS button on the wireless router.

●The button must be pressed within 2 minutes after selecting <Yes> in step 6.

●Depending on the networking device, you may need to press and hold the button for 2 seconds or longer. See the instruction manuals for your networking device for help.

If an error message is displayed during setup

● Select <Close> and return to step 5.

22