Canon MF623Cn User Guide

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Important Safety Instructions	9
Installation	10
Power Supply	12
Handling	13
Maintenance and Inspections	15
Consumables	16
Basic Operations	18
Parts and Their Functions	20
Front Side	21
Back Side	23
Interior	24
Manual Feed Slot	25
Paper Drawer	26
Operation Panel	27
Display	29
Customizing the <Home> Screen	32
Using the Display	36
Entering Text	39
Logging on to the Machine	41
Placing Documents	44
Loading Paper	47
Loading Paper in the Paper Drawer	50
Loading Paper in the Manual Feed Slot	53
Loading Envelopes	57
Loading Preprinted Paper	59
Specifying Paper Size and Type	61
Specifying Paper Size and Type in the Paper Drawer	62
Specifying Paper Size and Type in the Manual Feed Slot	63
Registering Default Paper Settings for the Manual Feed Slot	65
Registering a Custom Paper Size	67
Limiting the Paper Sizes Displayed	70
Registering in the Address Book	71
Registering Destinations in the Address Book	72
Registering Destinations for Favorites	75
Registering Multiple Destinations for Group Dial	77
Adjusting the Volume	79
Entering Sleep Mode	81
Setting Auto Shutdown Time (MF724Cdw / MF623Cn)	83
Copying	84
Basic Copy Operations	85
Selecting Copy Paper	87
Canceling Copies	88
Various Copy Settings	90
Enlarging or Reducing	91
Selecting Document Type	92
Adjusting Density	93
Adjusting Color Balance	95
Adjusting Sharpness	97
2-Sided Copying (MF729Cx / MF728Cdw / MF724Cdw)	98

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)	100
Copying Both Sides of an ID Card onto One Page	101
Erasing Dark Borders and Frame Lines (Erase Frame)	102
Collating Copies by Page	103
Configuring Copy Settings to Your Needs	104
Changing Default Settings	105
Registering Frequently Used Copy Settings	106
Faxing	108
Configuring Initial Settings for Fax Functions (MF729Cx / MF728Cdw / MF628Cw)	110
Deciding Which Fax Receive Mode to Use	111
Registering the Fax Number and Unit Name	112
Selecting the Receive Mode	114
Connecting the Telephone Line	116
Sending Faxes (MF729Cx / MF728Cdw / MF628Cw)	118
Specifying Registered Destinations	122
Specifying from Address Book (Fax)	123
Selecting Destinations Directly by Entering Coded Dial Numbers (Fax)	125
Specifying Previously Used Destinations (Fax)	127
Specifying Destinations in an LDAP Server (Fax)	129
Various Fax Settings	132
Adjusting Resolution	133
Adjusting Density	134
Adjusting Sharpness	135
Scanning 2-Sided Documents (MF729Cx / MF728Cdw)	136
Configuring Fax Settings to Your Needs	137
Changing Default Settings	138
Registering Frequently Used Fax Settings	139
Canceling Sending Faxes	142
Receiving Faxes (MF729Cx / MF728Cdw / MF628Cw)	143
Sending and Receiving Faxes According to Your Purposes (MF729Cx / MF728Cdw / MF628Cw)	146
Making a Call before Sending Faxes (Manual Sending)	147
Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)	148
Storing Received Faxes into Memory (Memory Reception)	150
Forwarding Received Faxes	153
Selecting a Document to Forward	154
Forwarding All the Received Documents Automatically	155
Archiving Sent Faxes	158
Receiving Fax Information Services	159
Checking Status and Log for Sent and Received Documents	161
Sending Faxes from Your Computer (PC Fax) (MF729Cx / MF728Cdw / MF628Cw)	163
Sending PC Faxes	164
Attaching Cover Sheets to PC Faxes	167
Using Address Book for PC Faxes	170
Registering Destinations	171
Using Registered Destinations	175
Importing/Exporting Address Book Data from the Fax Driver	177
Using Internet Fax (I-Fax)	182
Sending I-Faxes	183
Receiving I-Faxes	188

Using the Machine as a Printer	189
Printing from a Computer	190
Printing a Document	192
Canceling Prints	195
Checking the Printing Status and Log	197
Various Print Settings	199
Enlarging or Reducing	200
Switching 1-Sided and 2-Sided Printing (MF729Cx / MF728Cdw / MF724Cdw)	202
Collating Printouts by Page	204
Printing Multiple Pages onto One Sheet	205
Printing Posters	206
Printing Booklet (MF729Cx / MF728Cdw / MF724Cdw)	207
Printing Borders	209
Printing Dates and Page Numbers	210
Printing Watermarks	211
Setting Color Mode	213
Printing Specific Pages onto Different Paper	215
Selecting Document Type	216
Saving Toner	217
Combining and Printing Multiple Documents	218
Configuring Printer Settings on the Machine	221
Printing a Document Secured by a PIN (Secure Print) (MF729Cx / MF728Cdw / MF724Cdw)	222
Preparing for Using Secure Print	223
Printing via Secure Print	224
Configuring Print Settings to Your Needs	228
Registering Combinations of Frequently Used Print Settings	229
Changing Default Settings	231
Printing from USB Memory (USB Print)	232
Changing Default USB Print Settings	242
Using the Machine as a Scanner	243
Preparing to Use the Machine as a Scanner	244
Scanning from the Machine	245
Scanning from a Computer	248
Scanning Using an Application	249
Configuring Scan Settings in ScanGear MF	250
Configuring Scan Settings in Simple Mode	251
Configuring Scan Settings in Advanced Mode	253
Convenient Scanning with a Machine-Based Operation	264
Scanning Documents Directly to USB Memory	265
Sending Documents as E-mails Directly from the Machine	268
Saving Documents Directly to a Shared Folder/FTP Server	274
Canceling Sending Documents (E-mail/I-Fax/Shared Folder/FTP Server)	276
Specifying Detailed Settings	278
Specifying a Scanning Size	279
Selecting a File Format	280
Adjusting Density	283
Specifying Orientation of Your Document	284
Selecting Document Type	285
Scanning 2-Sided Documents (MF729Cx / MF728Cdw / MF724Cdw)	286

	Adjusting Sharpness	287
	Adjusting Balance between File Size and Image Quality	288
	Setting Gamma Values	289
	Sending Using Registered Destinations (E-mail/I-Fax/Shared Folder/FTP Server)	290
	Specifying from Address Book	291
	Selecting Destinations Directly by Entering Coded Dial Numbers	294
	Specifying Previously Used Destinations	296
	Specifying Destinations in an LDAP Server (E-mail/I-Fax)	297
	Configuring Scan Settings to Your Needs	300
	Changing Default Settings	301
	Registering Frequently Used Scan Settings (E-mail/I-Fax/Shared Folder/FTP Server)	303
	Checking Log for Sent Documents (E-mail/I-Fax/Shared Folder/FTP Server)	306
	Can Be Used Conveniently with a Mobile Device	307
	Printing/Scanning through Canon Mobile Application and Plug-in	309
	Printing by Touching a Mobile Device to the Machine (NFC) (MF729Cx)	310
	Making a Simple Wireless Connection Using Direct Connection (Access Point Mode) (MF729Cx /	311
	MF728Cdw / MF724Cdw / MF628Cw)	311
	MF728Cdw / MF724Cdw / MF628Cw)
	Using Remote UI from a Mobile Device	312
	Using AirPrint	313
	Printing with AirPrint	316
	Scanning with AirPrint	318
	Faxing with AirPrint (MF729Cx / MF728Cdw / MF628Cw)	320
	If AirPrint Cannot Be Used	321
	Using Google Cloud Print	322
	Printing with Google Cloud Print	323
	Network	326
	Connecting to a Network	327
	Selecting Wired LAN or Wireless LAN (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)	329
	Connecting to a Wired LAN	330
	Connecting to a Wireless LAN (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)	331
	Setting Up Connection Using WPS Push Button Mode	333
	Setting Up Connection Using WPS PIN Code Mode	335
	Setting Up Connection by Selecting a Wireless Router	337
	Setting Up Connection by Specifying Detailed Settings	340
	Checking the SSID and Network Key	343
	Setting IP Addresses	345
	Setting IPv4 Address	346
	Setting IPv6 Addresses	349
	Viewing Network Settings	352
	Configuring the Settings for Direct Connection (Access Point Mode) (MF729Cx / MF728Cdw /	355
	MF724Cdw / MF628Cw)	355
	MF724Cdw / MF628Cw)
	Configuring the Machine for Printing or Faxing from a Computer	356
	Configuring Printing Protocols and WSD Functions	357
	Configuring Printer Ports	360
	Setting Up Print Server	363
	Configuring Scan Settings (E-mail/I-Faxes/Shared Folders/FTP Server)	366
	Configuring Scan Settings (Sending E-mail, Sending & Receiving I-Faxes)	367
	Configuring Basic E-mail Settings	368
	Configuring E-mail/I-Fax Communication Settings	372
	Configuring the Machine for Scanning to Shared Folders	375

Setting a Shared Folder as a Save Location	376
Configuring the Machine for Scanning to FTP Server	380
Configuring FTP PASV mode	381
Configuring the Machine for Your Network Environment	383
Configuring Ethernet Settings	384
Changing the Maximum Transmission Unit	386
Setting a Wait Time for Connecting to a Network	387
Configuring DNS	388
Configuring SMB	392
Configuring WINS	394
Registering LDAP Servers	396
Configuring SNTP	400
Monitoring and Controlling the Machine with SNMP	402
Configuring Settings for Device Management Software	406
Security	410
Protecting the Machine from Unauthorized Access	411
Preventing Unauthorized Access	412
Setting Access Privileges	414
Setting the System Manager ID	415
Setting the Department ID Management	417
Setting a Remote UI PIN	423
LDAP Server Authentication	425
Restricting Communication by Using Firewalls	429
Specifying IP Addresses for Firewall Rules	430
Specifying MAC Addresses for Firewall Rules	433
Changing Port Numbers	436
Setting a Proxy	437
Restricting the Machine's Functions	439
Restricting Access to Address Book and Sending Functions	440
Setting a PIN for Address Book	441
Limiting Available Destinations	442
Prohibiting PC Faxing (MF729Cx / MF728Cdw / MF628Cw)	443
Disabling Use of Previously Used Destinations	444
Checking Destinations before Sending Documents	445
Prohibiting Sequential Broadcasting (MF729Cx / MF728Cdw / MF628Cw)	447
Restricting USB Functions	448
Disabling HTTP Communication	450
Disabling Remote UI	451
Implementing Robust Security Features	452
Enabling SSL Encrypted Communication for the Remote UI	453
Configuring IPSec Settings	456
Configuring IEEE 802.1X Authentication	463
Configuring Settings for Key Pairs and Digital Certificates	467
Generating Key Pairs	468
Using CA-issued Key Pairs and Digital Certificates	474
Generating a Device Signature Key (MF729Cx)	477
Verifying Key Pairs and Digital Certificates	479
Using Remote UI	481
Starting Remote UI	482

Remote UI Screens	484
Managing Documents and Checking the Machine Status	487
Setting Up Menu Options from Remote UI	491
Saving/Loading Registered Data	493
Saving Settings Data	494
Loading Settings Data	496
Registering Address Book from Remote UI	498
Setting Menu List	501
Network Settings	502
Preferences	511
Timer Settings	515
Common Settings	519
Copy Settings	522
Fax Settings (MF729Cx / MF728Cdw / MF628Cw)	524
Scan Settings	534
Memory Media Print Settings	541
Printer Settings	545
Adjustment/Maintenance	574
System Management Settings	579
Troubleshooting	590
Clearing Jams	591
When an Error Message Appears	599
When an Error Code Appears	613
Common Problems	622
Installation/Settings Problems	623
Copying Problems	626
Printing Problems	627
Faxing/Telephone Problems (MF729Cx / MF728Cdw / MF628Cw)	628
When You Cannot Print Properly	629
Printing Results Are Not Satisfactory	630
Paper Creases or Curls	633
Paper Is Fed Incorrectly	634
When a Problem Cannot Be Solved	635
Maintenance	636
Cleaning the Machine	637
Exterior	638
Platen Glass	639
Feeder	640
Fixing Unit	642
Transfer Belt	643
Replacing Toner Cartridges	644
How to Replace Toner Cartridges	646
Relocating the Machine	648
Maintaining and Improving Print Quality	650
Correcting the Gradation	651
Correcting "Print Color Mismatch"	655
Adjusting Values for Text Color Reproducibility in Color Documents	656
Printing Reports and Lists	657
TX Result Report	658

Communication Management Report	660
RX Result Report	661
Department ID Management Report	662
Address Book List	663
User Data List/System Manager Data List	664
IPSec Policy List	665
Consumables Status Report	666
PCL Font List (MF729Cx / MF728Cdw / MF724Cdw)	667
PS Font List (MF729Cx / MF728Cdw / MF724Cdw)	668
Viewing the Counter Value	669
Using a USB Memory Device to Export/Import Registered Data	670
Exporting Registered Data to a USB Memory Device	671
Importing Registered Data from a USB Memory Device	673
Initializing Settings	675
Initializing Menu	676
Initializing Key and Certificate	678
Initializing Address Book	679
Appendix	680
Feature Highlights	681
Going Green and Saving Money	682
Improving Efficiency	684
Going Digital	686
So Much More	688
Specifications	691
Machine Specifications	692
Wireless LAN Specifications (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)	694
Document Type	695
Scan Area	696
Paper	697
Copy Specifications	700
Fax Specifications (MF729Cx / MF728Cdw / MF628Cw)	701
Scanner Specifications	702
Printer Specifications	703
Specifications for E-mail Sending	704
Specifications for Scanning to Shared Folders	705
Consumables	706
Optional Items	708
Manuals Included with the Machine	711
Using e-Manual	712
Installing e-Manual	713
Uninstalling e-Manual	716
Screen Layout of e-Manual	718
Viewing e-Manual	723
Others	724
Basic Windows Operations	725
For Mac OS Users	730
Notice	731
Contact Us	735

0SCJ-000

Important Safety Instructions

The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon.

0SCJ-001

Installation

To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location.

Do not install in a location that may result in a fire or electrical shock

A location where the ventilation slots are blocked (too close to walls, beds, rugs, or similar objects)

A damp or dusty location

A location exposed to direct sunlight or outdoors

A location subject to high temperatures

A location exposed to open flames

Near alcohol, paint thinners or other flammable substances

Other warnings

Do not connect unapproved cables to this machine. Doing so may result in a fire or electrical shock.

Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign substances come in contact with electrical parts inside the machine, it may result in a fire or electrical shock.

When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power cord or interface cables may be damaged, resulting in a fire or electrical shock.

Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical equipment, which may cause a malfunction and result in serious accidents.

If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer.

Do not install in the following locations

The machine may drop or fall, resulting in injury.

Unstable location

Location exposed to vibrations

Other cautions

When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting in injury.

When installing this machine, be careful not to get your hands caught between the machine and the floor or walls, or between the paper drawers. Doing so may result in injury.

Do not install in the following locations that may result in damage

A location subject to dramatic changes in temperature or humidity

A location near equipment that generates magnetic or electromagnetic waves

A laboratory or location where chemical reactions occur

A location exposed to corrosive or toxic gases

A location that may warp from the weight of the machine or where the machine is liable to sink (a carpet, etc.)

Avoid poorly ventilated locations

This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc. may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations where people would be exposed to emissions from the machine.

Do not install in a location where condensation occurs

Water droplets (condensation) may form inside the machine when the room where the machine is installed is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location. Using the machine under these conditions may result in paper jams, poor print quality, or damage to the machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.

When using wireless LAN (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)

Set the machine at a distance of 50 m or less from the wireless LAN router.

Do not set machine in a location where any object blocks communication. The signal may be degraded when passing through walls or floors.

Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that emit radio waves.

Connecting the Telephone Line

This machine conforms to an analog telephone line standard. The machine can be connected to the public switched telephone network (PSTN) only.

If you connect the machine to a digital telephone line or a dedicated telephone line, it might impede proper operation of the machine and could be the cause of damage. Make sure to confirm a type of telephone line before connecting the machine. Contact your optical fiber line or IP telephone line service providers if you want to connect the machine to those telephone lines.

In altitudes of 3,000 m or above sea level

Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters above sea level, or higher.

0SCJ-002

Power Supply

This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.

Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock.

Do not use power cords other than the one provided, as this may result in a fire or electrical shock.

The provided power cord is intended for use with this machine. Do not connect the power cord to other devices.

Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place heavy objects on the power cord. Damaging the power cord may result in a fire or electrical shock.

Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a fire or electrical shock.

Do not wrap the power cord or tie it in a knot, as this may result in a fire or electrical shock.

Insert the power plug completely into the AC power outlet. Failure to do so may result in a fire or electrical shock.

Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may result in a fire, electrical shock, or damage to the machine.

Install this machine near the power outlet and leave sufficient space around the power plug so that it can be unplugged easily in an emergency.

When connecting power

Do not connect the machine to an uninterruptible power source.

If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to connect other devices.

Do not connect the power cord into the auxiliary outlet on a computer.

Other precautions

Electrical noise may cause this machine to malfunction or lose data.

0SCJ-003

Handling

Immediately unplug the power plug from the AC power outlet and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock.

Do not disassemble or modify this machine. There are high-voltage and hightemperature components inside the machine which may result in a fire or electrical shock.

Place the machine where children will not come in contact with the power cord and other cables or internal and electrical parts. Failure to do so may result in unexpected accidents.

Do not use flammable sprays near this machine. If flammable substances come into contact with electrical parts inside this machine, it may result in a fire or electrical shock.

When moving this machine, be sure to turn OFF the power of this machine and your computer, and then unplug the power plug and interface cables. Failure to do so may damage the power cord or interface cables, resulting in a fire or electrical shock.

When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not touch the metal part of the connector, as this may result in an electrical shock.

If you are using a cardiac pacemaker

This machine generates a low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this machine and consult your physician immediately.

Do not place heavy objects on this machine as they may fall, resulting in injury.

For your safety, please unplug the power cord if the machine will not be used for a long period of time.

Use caution when opening and closing covers to avoid injury to your hands.

Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing, this may result in personal injury.

The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do so may result in burns.

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may damage the platen glass and result in injury.

Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the platen glass and result in injury.

Do not carry the machine with the paper drawers or the optional paper drawer installed. Otherwise, the paper drawer may fall and result in injury.

Laser beam

This machine is classified as a Class 1 Laser Product under IEC60825-1: 2007, EN60825-1: 2007. The laser beam can be harmful

to the human body. The laser beam is confined in the laser scanner unit by a cover, so there is no danger of the laser beam escaping during normal machine operation. Read the following remarks and instructions for safety.

Never open covers other than those indicated in this manual.

Do not remove the caution label attached to the cover of the laser scanner unit.

If you operate the machine in manners other than the control, adjustment, and operating procedures prescribed in this manual, this may result in hazardous radiation exposure.

If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.

When transporting the machine

To prevent damage to the machine during transport, perform the following.

Remove the toner cartridges.

Securely pack the machine in the original box with packing materials.

If the operating noise concerns you

Depending on the use environment and operating mode, if the operating noise is of concern, it is recommended that the machine be Installed in a place other than the office.

Other precautions

Follow the instructions in the caution label attached to this machine.

Avoid shaking or applying shock to this machine.

Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the machine. Do not touch the toner cartridge contacts (). Doing so may result in damage to the machine.

To prevent a paper jam, do not turn OFF the power, open/close the operation panel area or covers, and load/unload the paper when printing.

Use a telephone cable with a length of 3 m or less.

The display is a touch panel. Press gently to operate. Avoid pressing with a mechanical pencil, ballpoint pen, or other pointed object. Doing so may scratch or damage the touch panel's surface.

0SCJ-004

Maintenance and Inspections

Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting. If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved.

Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so may result in a fire or electrical shock.

Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust may absorb humidity in the air and may result in a fire if it comes into contact with electricity.

Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use alcohol, benzenes, paint thinners, or other flammable substances. Do not use tissue paper or paper towels. If these substances come into contact with electrical parts inside the machine, they may generate static electricity or result in a fire or electrical shock.

Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches, cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a fire or electrical shock.

The inside of the machine has high-temperature and high-voltage components. Touching these components may result in burns. Do not touch any part of the machine that is not indicated in the manual.

When loading paper or removing jammed documents or paper, be careful not to cut your hands with the edges of the paper.

When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.

0SCJ-005

Consumables

Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire.

If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a dust explosion due to static discharge.

Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.

Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth, immediately wash with cold water and consult a physician.

Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold water. If there is any irritation on your skin, consult a physician immediately.

Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested, consult a physician or poison control center immediately.

Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.

Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise may cause the toner to scatter.

Handling the toner cartridge

Be sure to hold the toner cartridge using the handle and do not touch the drum surface. ().

Do not touch the toner cartridge memory () or the electrical contacts ().

Do not scratch the drum surface () or expose it to light.

Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.

Storing the toner cartridge

Store in the following environment to ensure safe and satisfactory use.

Storage temperature range: 0 to 35°C

Storage humidity range: 35 to 85% RH (relative humidity/no condensation)*

Store without opening until the toner cartridge is to be used.

When removing the toner cartridge from this machine for storage, attach the protective cover for the drum, and then place the removed toner cartridge into the original protective bag or wrap it with a thick cloth.

When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not return to its original condition even if it is shaken.

* Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of toner cartridges.

Do not store the toner cartridge in the following locations

Locations exposed to open flames

Locations exposed to direct sunlight or bright light for five minutes or more

Locations exposed to excessive salty air

Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

Locations subject to high temperature and high humidity

Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

Locations with a large amount of dust Locations within the reach of children

Be careful of counterfeit toner cartridges

Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.

For more information, see canon.com/counterfeit.

Availability period of repairing parts and toner cartridges

The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after production of this machine model has been discontinued.

Toner cartridge packing materials

Save the protective bag for the toner cartridge and protective cover for the drum. They are required when transporting this machine.

The packing materials may be changed in form or placement, or may be added or removed without notice. Dispose of the removed sealing tape according to local regulations.

When disposing of a used toner cartridge

Attach the protective cover for the drum, place the toner container into its protective bag to prevent the toner from scattering, and then dispose of the toner cartridge according to local regulations.

0SCJ-006

Basic Operations

This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine.

Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions

Using the Display

The display used on this machine is a touch panel display. This section describes how to use the display for tasks such as selecting items and adjusting settings. Using the Display

Entering Text

This section describes how to enter the characters and numbers for registering destinations in the Address Book or sending faxes.

Entering Text

Logging on to the Machine

This section describes how to log on when a logon screen is displayed. Logging on to the Machine

Placing Documents

This section describes how to place documents on the platen glass and in the feeder. Placing Documents

Loading Paper

This section describes how to load the paper into the paper drawer and manual feed slot. Loading Paper

Registering in the Address Book

This section describes how to register destinations for sending faxes or scanned documents. Registering in the Address Book

Adjusting the Volume

This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Adjusting the Volume

Entering Sleep Mode

This section describes how to set the sleep mode. Entering Sleep Mode

Setting Auto Shutdown Time

This section describes how to enable the <Auto Shutdown Time> setting. Setting Auto Shutdown Time (MF724Cdw / MF623Cn)

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Parts and Their Functions

This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly.

Front Side

Back Side

Interior

Manual Feed Slot

Paper Drawer

Operation Panel

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Front Side

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

Feeder

Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing Documents

Operation panel

The operation panel consists of keys such as the numeric keys and [Start] key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel Display

Front cover

Open the front cover when replacing toner cartridges or clearing paper jams.

How to Replace Toner Cartridges Clearing Jams

Paper drawer

Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper Drawer

Power switch

Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation

Speaker

Emits sounds produced by the machine, such as fax tones and warning tones.

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine

Scanning area

Documents loaded in the feeder are automatically fed to the scanning area for scanning.

Output tray

Printed paper is output to the output tray.

Manual feed transport guide

Lower the manual feed transport guide when paper is jammed in the manual feed slot to remove the jammed paper. Clearing

Jams

Platen glass

Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents such as books when they cannot be loaded in the feeder. Placing Documents

USB port (USB2.0)

Use this port to connect a third-party USB memory device or USB keyboard. Connecting a USB memory device allows you to print data from the memory device or store scanned documents on the memory device. Printing from USB Memory (USB

Print) Scanning Documents Directly to USB Memory

Manual feed slot

Load the paper into the manual feed slot when you want to temporarily use a type of paper different from that which is loaded in the paper drawer. Loading Paper in the Manual Feed Slot

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Back Side

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

USB port (USB2.0)

Connect a USB cable when connecting the machine and a computer.

LAN port

Connect a LAN cable when connecting the machine to a wired LAN router, etc. Connecting to a Wired LAN

USB port (USB1.1) (MF729Cx / MF728Cdw / MF724Cdw)

Use this port to connect devices such as a third-party USB keyboard.

Telephone line jack (MF729Cx / MF728Cdw / MF628Cw)

Connect a telephone cable when connecting the machine to a telephone line. Connecting the Telephone Line

External telephone jack (MF729Cx / MF728Cdw / MF628Cw)

Connect your telephone or answering machine. Connecting the Telephone Line

Handset Jack (MF729Cx / MF728Cdw / MF628Cw)

Connect the optional handset.

Rear cover

Open the rear cover when clearing paper jams. Clearing Jams

Rating label

The label shows the serial number, which is needed when making inquiries about the machine. When a Problem Cannot Be

Solved

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation

Power socket

Connect the power cord.

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Interior

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

Toner cartridge tray

Install the toner cartridges. Load the Y (yellow), M (magenta), C (cyan), and K (black) toner cartridges in the slots from the rear to the front respectively. How to Replace Toner Cartridges

LINKS

Replacing Toner Cartridges

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Manual Feed Slot

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

Paper guides

Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.

Paper tray (MF729Cx / MF728Cdw / MF724Cdw)

Pull out the paper tray when loading paper.

Tray extension (MF729Cx / MF728Cdw / MF724Cdw)

Open the tray extension when loading large paper.

LINKS

Loading Paper in the Manual Feed Slot

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Paper Drawer

MF729Cx / MF728Cdw / MF724Cdw

MF628Cw / MF623Cn

Paper guides

Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides.

Lock release lever (for extending the paper drawer)

When loading Legal size paper, the paper drawer needs to be extended. Press this lever to release the lock and extend the length of the paper drawer.

When Legal size paper is loaded

The front side of the paper drawer is not flush with the machine when the extended paper drawer is inserted.

LINKS

Loading Paper in the Paper Drawer

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Operation Panel

The operation panel shown above is for the MF729Cx. The available keys or functions vary depending on the model

[Home] key

Press to display the <Home> Screen, which provides access to the setting menu and functions such as copy and scan.

Customizing the <Home> Screen

Display

You can view the progress of copy, fax, and other jobs and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly. Display Using the Display

[*] key

Press to switch the type of text that is entered.

Press to use tone dialing such as when receiving fax information services. Receiving Fax Information Services

Numeric keys ([0]-[9] keys)

Press to enter numbers and text. Entering Text

[#] key

Press to enter symbols such as "@" or "/".

[Energy Saver] key

Press to put the machine into sleep mode. The key lights up green when the machine is in sleep mode. Press the key again to exit sleep mode. Entering Sleep Mode

Sound Volume key

Press to adjust volume. Adjusting the Volume

NFC (Near Field Communication) mark (MF729Cx)

You can also use functions such as printing by waving a smartphone or similar device with Canon Mobile Application installed over this mark. Printing by Touching a Mobile Device to the Machine (NFC) (MF729Cx)

Counter Check key (MF729Cx)

Press to view the counter values of printouts as well as the list of the available optional equipment. Viewing the Counter

Value Display

[Stop] key

Press to cancel copying, faxing, and other operations.

[Clear] key

Press to delete the entered numbers and text.

[Start] (Color) key

Press to scan or copy documents in color. In addition, if you press this key when you start printing images from a USB memory device, printouts are printed in color.

[ID] key

Press after entering the ID and PIN to log on when Department ID Management is enabled. After you finish using the machine, press this key again to log off. Logging on to the Machine

[Start] (B&W) key

Press to scan or copy documents in black and white. In addition, if you press this key when you start printing images from a USB memory device, printouts are printed in black and white.

[Reset] key

Press to cancel the settings and restore the previously specified settings.

[Status Monitor] key

Press to check the status of printing or faxing, to view the usage history, or to view the network settings such as the IP address of the machine. You can also check the status of the machine, such as the remaining amounts of paper and the amount remaining in the toner cartridges, or whether any errors occurred. Display

[Error] indicator

Blinks or lights up when an error such as a paper jam occurs

Wi-Fi indicator (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)

Lights up when the machine is connected to wireless LAN.

[Processing/Data] indicator

Blinks while operations such as sending or printing are being performed. Lights up when there are documents waiting to be processed.

[Quick Guide] key

Press to view operation guidance and error causes/solutions.

[Back] key

Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied and the display returns to the previous screen.

LINKS

Using the Display

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Display

The <Home> Screen or settings screen appears on the display, allowing you to initiate functions such as copying or scanning. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly.

<Home> Screen

The <Home> Screen is displayed when the power is turned ON or by pressing on the operation panel. Use this screen to specify settings for and register functions.

<Copy>

Use this button to start copying. Copying

<Fax> (MF729Cx / MF728Cdw / MF628Cw)

Use this button to send a fax from the machine. Faxing

<Scan>

Scans a document and converts it into an electronic file. You can save scanned files on your computer or send them via e-mail. Using the Machine as a Scanner

Prints files stored in a USB memory media. Printing from USB Memory (USB Print)

Change page button

Use this to view another page in the <Home> Screen. This works in the same way as flicking left/right.

Use this to register or edit the destinations for e-mails and faxes. You can also display a registered destination when sending an e-mail or fax. Registering in the Address Book

<Menu>

<Timer Settings>, <Preferences>, and many other machine settings start from this button. Setting

Menu List

<Secure Print> (MF729Cx / MF728Cdw / MF724Cdw)

Use this function to print a secure document. Printing a Document Secured by a PIN (Secure

Print) (MF729Cx / MF728Cdw / MF724Cdw)

This button is also used for specifying the size and type of paper loaded in the paper drawer and manual feed slot. Specifying Paper Size and Type

Allows you to change the order that <Home> Screen buttons are displayed in. Customizing the

<Home> Screen

Settings are preregistered for copying the front and back sides of a driver's license or other ID card onto the same side of a page at actual size.

Copying Both Sides of an ID Card onto One Page

<Direct Connection> (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)

Use this to establish a direct wireless connection to a mobile device. Configuring the Settings for

Direct Connection (Access Point Mode) (MF729Cx / MF728Cdw / MF724Cdw / MF628Cw)

Shortcut buttons

Display "Favorite Settings" that are registered to Copy, Fax, and Scan. Adding Buttons to the

<Home> Screen

<Status Monitor> Screen

When you press , a screen appears in which you can check the progress of documents that are being printed, sent or received, as well as the status of the machine (amount remaining in the toner cartridge, etc.) and network settings such as the machine's IP address.

Displays the details of any errors that occurred. When an Error Message Appears

Displays the status of the machine, such as the amount of paper or the amount remaining in the toner cartridges.

Displays whether paper is loaded in each paper source.

Displays the amount remaining in the toner cartridges. Other internal parts may reach the end of their lifetime before the toner runs out.

Use to safely remove a USB memory device. Printing from USB Memory (USB Print) Scanning Documents Directly to USB Memory

<Check Counter> (MF728Cdw / MF724Cdw / MF628Cw / MF623Cn)

Displays the separate totals for black and white and color printouts. Viewing the Counter Value

<Secure Print Memory Usage> (MF729Cx / MF728Cdw / MF724Cdw)

Displays the amount of memory currently used for storing secured document data. Printing a Document Secured by a PIN

(Secure Print) (MF729Cx / MF728Cdw / MF724Cdw)

Displays firmware version information.

Displays the serial number.

Status of copy/print/send/receive jobs

Displays the current status of the selected item. The <Copy/Print Job Status> screen is shown below as an example.

Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings

<Check Counter> Screen (MF729Cx)

When you press (), the <Check Counter> screen is displayed. From this screen, you can view the counter values of printouts,

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