Canon MF4890dw, MF4880dw, MF4770n, 6371B010 User Manual

Basic Operation Guide

For information about machine setup and software installation, see the Starter Guide.

This guide describes the basic use of the machine. Read this guide after finishing the machine setup.

Read ”Important Safety Instructions” first p. .

Keep this manual for future reference.

For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.

Manuals for the Machine

Starter Guide

The Starter Guide describes setting up the machine and installing the software.

Be sure to read this manual before using the machine.

Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)

This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine.

Basic Operation Guide

The Basic Operation Guide describes common use and basic functions of the copy,

fax, and print functions.

This Manual

e-Manual

The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily find the information you want.

2

How to Use This Manual

Symbols Used in This Manual

Indicates a situation that may lead to death or injury to persons. WARNING To use the machine safely, always pay attention to these warnings.

Indicates a situation that may lead to injury to persons or damage to

CAUTION equipment. To use the machine safely, always pay attention to these cautions.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.

Indicates operational requirements and restrictions. Be sure to read IMPORTANT these items carefully to operate the machine correctly and avoid

damage to the machine or property.

Indicates a clarification of an operation or additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen.

•Operation panel keys: [Key icon] (Key name) Example: [ ] (Stop)

•Display: <Message>

Example: <Specify Destination>

•Buttons and items on a computer screen: [Item] Example: [Preference]

Illustrations Used in This Manual

Illustrations Used in This Manual

Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).

Displays Used in This Manual

The display shown in this manual is the factory preset display for the MF4890dw. Depending on the system configuration and product purchased, the appearance of the display may differ.

3

Main Functions

Adjusting Quality

Adjust image quality by setting the density, resolution, and sharpness.

• Copy → P.32

• Fax → P.52

Enlarging and Reducing

•Copy → P.31

•Print → P.40

Multiple Documents onto

Single Page

Print multiple pages onto a single page.

• Copy → P.35

• Print → P.42

2-Sided Printing*

Fax

Print copies, received faxes, or documents on both sides of paper.

• Copy → P.34

• Print → P.41

• Fax → P.69

One-touch/Coded/Group Dialing → P.48

Specify fax destinations using onetouch keys, coded dial, and group dial.

* MF4890dw/MF4880dw only

4

Copy

1	1	1
2	2	2
3	3	3

<ON>

1	2	3
1	2	3
1	2	3

<OFF>

Collating Copies → P.35

Collate copies when copying multiple documents.

Copying ID Card → P.36

Copy both sides of an ID card onto a single page.

Print

Booklet Printing* → P.43

Poster Printing → P.44

Watermark Printing → P.45

•Combine two pages onto a single page, and then print on both sides.

•Make a booklet by folding printouts in half and binding.

•Magnify and divide a single-paged image to print on multiple sheets of paper.

•Make a poster by combining the prints together.

Add watermarks, such as “COPY” or “DRAFT”, to the document.

Scan

Scanning using the Operation Panel → P.75

Select a computer to save scanned images in and scan images directly from the operation panel.

Remote Scanning from Computers → P.78

Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox.

1

2

Receiving in the Memory →

P.64

•Store received faxes in the memory.

•Print or forward the received fax after confirming the sender.

Sequential Broadcasting → P.58

Send the same document to multiple destinations at a time.

Polling Receiving →

Retrieve pre-loaded documents from a sender’s fax machine.

* MF4890dw/MF4880dw only

5

Contents

Basic Operation

Learn the Names and Functions of Each Part of the Machine ……… 10

Front Side …………………………………………………………… 10

Interior ……………………………………………………………… 12

Back Side …………………………………………………………… 13

Learn the Functions of the Operation Panel ………………………… 14

Switch to Copy/Fax/Scan Mode ……………………………………… 16

Enter Text …………………………………………………………… 17

Set Date and Time …………………………………………………… 18

Place Documents …………………………………………………… 19

Placing Documents on the Platen Glass …………………………… 20

Placing Documents in the Feeder …………………………………… 20

Load Paper …………………………………………………………… 22

Loading Paper in the Paper Cassette ………………………………… 23

Loading Paper in the Multi-Purpose Tray …………………………… 24

Loading Envelopes or Paper with a Letterhead ……………………… 25

Setting a Paper Size and Type ……………………………………… 26

Switch to the Quiet Mode …………………………………………… 27

Switch to the Sleep Mode …………………………………………… 27

Use the Toner Saver Mode …………………………………………… 28

Copy

Make a Basic Copy …………………………………………………… 30

Copy by Saving Paper………………………………………………… 31

Enlarge or Reduce Copies …………………………………………… 31

Adjust the Image Quality for Copy…………………………………… 32

Adjusting the density ……………………………………………… 32

Selecting the Document Type ……………………………………… 32

Adjusting the sharpness …………………………………………… 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) ………… 34

Copy Multiple Pages onto One Sheet ……………………………… 35

Collate Copies ………………………………………………………… 35

Copy a Double-Sided ID Card………………………………………… 36

View and Cancel Copy Jobs ………………………………………… 37

Change the Default Copy Settings…………………………………… 37

6

(→p.105)

You can see frequentely asked questions about the receive mode.

Print

Print a Document …………………………………………………… 40 Enlarge or Reduce a Document ……………………………………… 40 Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… 41 Print Multiple Pages onto One Sheet ………………………………… 42 Print a Booklet (MF4890dw/MF4880dw Only) ……………………… 43 Print a Poster ………………………………………………………… 44 Add Watermarks to a Printout ……………………………………… 45 View and Cancel Print Jobs…………………………………………… 46

Fax

Register Numbers in the Address Book ……………………………… 48

Registering Numbers to One-Touch Keys …………………………… 48 Registering Numbers to Coded Dialing Codes ……………………… 49 Registering Recipients for Group Dialing …………………………… 50 Editing and Deleting Registered Destinations ……………………… 52

Adjust the Image Quality for Fax …………………………………… 52

Adjusting the Density ……………………………………………… 52 Selecting the Resolution …………………………………………… 53 Adjusting the Sharpness …………………………………………… 53 Specifying the Double-Sided Document Format (MF4890dw Only) …… 54 Changing the Default Settings ……………………………………… 54

Send a Fax …………………………………………………………… 55

Entering a Fax Number with the Alphanumeric Keys………………… 55 Using the One-Touch Keys ………………………………………… 56 Using the Coded Dialing Codes……………………………………… 56 Searching the Address Book ………………………………………… 57 Redialing …………………………………………………………… 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58 Sending a Fax to an International Destination (Adding Pauses) ……… 58 Calling a Recipient before Sending a Fax …………………………… 59

Receive a Fax (Receive Mode)………………………………………… 60

Using the Machine for Fax Only……………………………………… 61 Using the Machine for Faxing and Phoning ………………………… 61 Using the Answering Machine ……………………………………… 62 Using the Machine Primarily for Phoning …………………………… 62 Receiving Faxes in Manual Mode …………………………………… 63

Receive a Fax from Memory ………………………………………… 64

Switching to Memory Lock Mode …………………………………… 64 Viewing and Canceling Received Fax Documents …………………… 65 Printing Received Fax Documents…………………………………… 65

View and Cancel a Fax Job …………………………………………… 66 Change the Fax Settings……………………………………………… 66

Changing Fax Sending Settings……………………………………… 66 Restricting Fax Sending Functions…………………………………… 68 Changing Fax RX Settings …………………………………………… 69 Changing Communication Management Settings ………………… 70

7

(→p.105)

You can see frequentely asked questions about the scan function.

Scan

Understand the Scanning Method…………………………………… 74 Scan a Document with the Operation Panel ………………………… 75

Scanning a Document Using a Shortcut Key ………………………… 77

Scan a Document with the MF Toolbox……………………………… 78

Configuring Scan Settings Using the MF Toolbox …………………… 80

Scan a Document with the Scanner Driver ………………………… 82

Maintenance and Management

Clean the Machine …………………………………………………… 84

Cleaning the Exterior and Interior …………………………………… 84 Cleaning the Fixing Unit …………………………………………… 85 Cleaning the Platen Glass and Feeder ……………………………… 86

Check and Replace Toner Cartridges ………………………………… 87

Checking the Toner Level …………………………………………… 87 Conserving the Toner to Extend the Life of Toner Cartridges………… 88 Replacing the Toner Cartridge ……………………………………… 88

Manage Using the Report and List Functions ……………………… 91 Configure Settings Using the Remote UI …………………………… 92

Troubleshooting

Clear Jams …………………………………………………………… 94

Clearing Document Jams in the Feeder……………………………… 95 Clearing Paper Jams Inside the Machine …………………………… 96

Resolve a Displayed Message………………………………………… 100 Resolve an Error Code………………………………………………… 101 Improve Output Quality ……………………………………………… 102 Resolve a Problem …………………………………………………… 104

FAQ …………………………………………………………………… 105

If a Power Failure Occurs……………………………………………… 108 Recycling Used Cartridges …………………………………………… 108 The Clean Earth Campaign…………………………………………… 108 Important Safety Instructions ……………………………………… 109 Legal Notices ………………………………………………………… 111 Laser Safety…………………………………………………………… 114

8

Basic Operation

This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter first.

Learn the Names and Functions of Each Part of the Machine ……… 10

Front Side …………………………………………………………… 10 Interior ……………………………………………………………… 12 Back Side …………………………………………………………… 13

Learn the Functions of the Operation Panel ………………………… 14 Switch to Copy/Fax/Scan Mode ……………………………………… 16 Enter Text …………………………………………………………… 17 Set Date and Time …………………………………………………… 18 Place Documents …………………………………………………… 19

Placing Documents on the Platen Glass …………………………… 20 Placing Documents in the Feeder …………………………………… 20

Load Paper …………………………………………………………… 22

Loading Paper in the Paper Cassette ………………………………… 23 Loading Paper in the Multi-Purpose Tray …………………………… 24 Loading Envelopes or Paper with a Letterhead ……………………… 25 Setting a Paper Size and Type ……………………………………… 26

Switch to the Quiet Mode …………………………………………… 27 Switch to the Sleep Mode …………………………………………… 27 Use the Toner Saver Mode …………………………………………… 28

9

Learn the Names and Functions of Each Part of the Machine

Front Side

MF4890dw MF4880dw/MF4770n

Feeder

Automatically feeds documents into the machine (→P.20).

Tray extension

Pull out to load large size documents.

Document feeder tray

Place your documents in this tray.

Document guides

Adjust these guides to fit the document.

Feeder cover

Open this cover to clear paper jams (→P.95).

Lift handles (left, right)

Hold these handles to lift or transport the machine.

Document return tray

Returns documents after scanning.

Operation panel

Use the panel to control the machine (→P.14).

Multi-purpose tray

Load paper one by one manually (→P.24).

Paper guides

Adjust these guides to fit the paper.

10

Scanning area

Scans documents from the feeder.

Power button

Turn the power ON or OFF.

Ventilation slots

(MF4890dw/ MF4880dw only) Allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space around the machine.

Operation Basic

Platen glass

Used to scan non-standard size paper or books, as well as standard size paper (→P.20).

Output tray

Printed documents are output here

Output tray extension

Pull out the tray extension when using paper larger than LTR.

Paper stopper

Use the paper stopper to prevent paper from falling out of the output tray.

Paper cassette (Auto)

Load paper here (→P.23).

Dust cover

Close after loading the paper.

Paper guides

Adjust these guides to fit the paper.

11

Interior

Toner cover

Open this cover to access the toner cartridge or clear paper jams.

Paper exit guide

Open this guide to clear paper jams (→P.96).

Toner guides

When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides (→P.88).

12

Back Side

MF4890dw/MF4880dw MF4770n

HAND
SET	EXT.

LINE

Operation Basic

Rating label

The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specified.

Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center.

USB port

Connect to a computer via a

USB cable.

LAN port

Connect to a network via a

LAN cable.

External device jack

Connect an external telephone.

Telephone line jack

Connect a telephone line.

Power socket

Connect the power cord.

Rear cover

(MF4890dw/MF4880dw only)

Open this cover to clear paper jams when using the 2-sided copy function (→P.99).

13

Learn the Functions of the Operation Panel

Navigate the menu or options.

(See “Navigating the Menu” on the next page.)

Reset

Press to return to standby mode

▲/▼

Press to scroll up and down, or to increase or decrease a value.

◄/►

•

Press to return to the previous screen, proceed to the next

One-touch Speed Dial Keys

•

screen, or move the cursor to the left or right.

Press to decrease or increase the fax ring volume.

Press to specify recipients

registered to one-touch keys

Back

Press to return to the previous screen.

(→p.56).

Display

Mode switching keys

Press to switch the mode to copy, fax, or scan (→p.27).

Processing/Data Indicator

The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory.

Error Indicator

The indicator blinks when an error occurs.

Address Book	Press to search for recipients registered in the address book (→p.57).
Redial/Pause	When faxing, press to redial the last three numbers called or insert a pause in a fax number.
Coded Dial	Press to enter a recipient’s code for coded speed dialing (→p.56).
Hook	Press to dial a number without using a telephone or handset.
Menu	Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).
Paper Settings	Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26).
Report	Press to manually print reports and lists (→p.91).
Status Monitor/	Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).
Cancel

14

Enter letters and numbers (→p.17).

0 to 9	Press to enter letters and numbers.
(Numeric Keys)

•Press to switch the character entry mode. * • When sending a fax, press to switch

between pulse and tone dialing.

#Press to enter symbols.

Operation Basic

Scan>PC1/ Scan>PC2

Press to send the scanned documents to the registered computer for each keys.

Paper Save Copy

Press to copy with a preset setting to save paper.

Clear

Press to delete letters and numbers.

Stop

Press to cancel jobs.

Start

Press to start copying or sending a fax.

Energy Saver

Press to manually set or cancel the Sleep mode. The Energy

Saver indicator lights green while in the Sleep mode.

Quiet Mode

Press to reduce the noise when performing a job (→p.27).

Wi-Fi Indicator

Turns on when the machine is connected to Wireless LAN.

Navigating the Menu

Example: Adjust the density			Press [			] (Back) or [◄] to
			return to the previous screen.
		Menu					Copy Settings
Press [	]	Network Settings					Change Defaults
		Preferences					Correct Density
(Menu).
		Timer Settings
		Copy Settings

Correct Density

- +

Press [▲] or [▼] to highlight	Press [▲] or [▼] to highlight
an item, and then press [OK].	an item, and then press [OK].

If you close the menu before you press [OK], the changes made to the settings are not saved.

Press [◄] or [►] to adjust the level, and then press [OK].

(If necessary, press [▲] or [▼].)

Press [ ] (Menu) to save the setting.

15

Switch to Copy/Fax/Scan Mode

Switch to Copy, Fax, or Scan mode first to use each mode.

Press the desired mode key.

If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically.

Copy Mode

Copy: Press Start

100% 1 LTR 01

Density: +-0

Original Type: Text...

2-Sided: Off

Displays the copy ratio, paper source, paper size, and number of copies.

To change the settings:

1.Press [▲] or [▼] to highlight an item, and then press [OK].

2.Press [▲], [▼], [◄] or [►] to specify the values, and then press [OK].

Fax Mode

Specify destination. 01/01/2012 12:52AM

Displays the recipient’s number.

RX Mode: Auto

To change the settings:

Resolution: 200 x 1...

1.Press [▲] or [▼] to highlight an item, and then press [OK].

2.Press [▲], [▼], [◄] or [►] to specify the values, and then press [OK].

Scan Mode

Select the scan type.

Computer

Remote Scanner

To select the scan method:

Press [▲] or [▼] to highlight an item, and then press [OK].

•If you use the Fax mode for the first time:

Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure the settings.

•To set a frequently used mode to the standby mode:

Press [ ] (Menu) <Preferences> <Display Settings> <Select Default Screen> Select the screen [OK].

•To specify how long the machine waits before returning to standby mode:

Press [ ] (Menu) <Timer Settings> <Auto Reset Time> Specify the time [OK].

16

Enter Text

Enter characters with the alphanumeric keys.

To switch entry modes:

<A> Uppercase alphabetic letters and symbols

<a> Lowercase alphabetic letters and symbols

<12> Numbers

Press [ ] (Tone) repeatedly. or

1.Press [▲] or [▼] to highlight <Entry Mode>, and then press [OK].

2.Press [▲] or [▼] to highlight the desired mode, and then press [OK].

Register Unit Name

<Apply> Entry Mode: A

To enter text, symbols, and numbers:

Press a key several times until the desired character is displayed.

	Key		Entry mode:		Entry mode:	Entry mode:
			<A>		<a>	<12>
				@.-_/		1
			ABC		abc	2
			DEF		def	3
			GHI		ghi	4
			JKL		jkl	5
			MNO		mno	6
			PQRS		pqrs	7
			TUV		tuv	8
			WXYZ		wxyz	9
			(Not available)			0
			- . * # ! " , ; : ^ ` _ = / | ´ ? $ @			(Not available)
			% & + \ ( ) [ ] { } < >

•	Press to move the cursor.	•	Press to delete the last character.
•	To enter a space, move the cursor to the	•	Press and hold to delete all text.
	end of the text, and then press [►].

Operation Basic

Example: Enter “CANON1”

Press [*] to switch the entry mode to <A>.

Press [6] until the letter “N” appears on the screen.

CAN▌

Press [2] until the letter “C” appears on the screen.

C▌

Press [6] until the letter “O” appears on the screen.

CANO▌

Press [2] until the letter “A” appears on the screen.

CA▌

Press [6] until the letter “N” appears on the screen.

CANON▌

Press [*] to switch the entry	Press [1] to enter “1.”
mode to <12>.
		CANON1▌

17

Set Date and Time

If the incorrect date or time is printed on faxes or reports, change the date and time settings.

1

2

3

Press [ ] (Menu).

Press [▲] or [▼] to highlight <Timer Settings>, and then press [OK]. Press [▲] or [▼] to highlight <Time & Date Settings>, and then press [OK].

Timer Settings

Quiet Mode Time Set...

Time & Date Settings

Auto Sleep Time

Auto Reset Time

4Press [▲] or [▼] to highlight <Current Time Settings>, and then press [OK].

•To change the display format for the date or time, specify <Date Display Type> or <12/24 Hour Clock>.

•To use daylight savings time, set <Daylight Savings> to <On>, and then specify the starting date and the ending date.

5Use the numeric keys to enter the date and time, and then press [OK].

•To move the cursor, press [◄] or [►].

•To switch between <AM> or <PM>, press [▲] or [▼].

Current Time Set.

01/01/2012 12:52 AM

(0:00-12:59)

6 Press [

] (Menu) to close the screen.

18

Place Documents

Choose the appropriate way to place documents according to the document’s type.

When placing non-standard documents
such as heavy paper, small paper, or	Check available documents
booklets:
		113/4"(297mm)
	Size (Width X Length)	81/2"
		(215.9mm)
		Maximum

Weight

Maximum 4.4 lb (2 kg)

Capacity

1 sheet

Use the platen glass (→p.20).

When placing multiple documents	Check available documents
of plain paper in the same size,	MF4890dw	MF4880dw/MF4770n
thickness, and weight:

Size (Width X Length)

	14"(356mm)					14"(356mm)
	5"(127mm)				41/8"(105mm)
51/2"	Min.	Max.	81/2"	57/8"	Min.	Max.	81/2"
(140mm)			(216mm)	(148mm)			(216mm)

Capacity (For 21 lb Bond (80 g/m²))

			50 sheets	35 sheets
			Weight
			1-sided document	1-sided document
	Use the feeder (→p.20).		13.3 to 27.9 lb Bond (50 to 105 g/m²)
				13.3 to 27.9 lb Bond (50 to 105 g/m²)
			2-sided document
			16.0 to 27.9 lb Bond (60 to 105 g/m²)
	•	Place a document after glue, ink, or correction fluid on the document is completely dry.
	IMPORTANT •	To prevent paper jams in the feeder, place a document on the platen glass when using the following types of
		paper:
		-- Wrinkled or creased paper
		-- Carbon paper or carbon-backed paper
		-- Curled or rolled paper
		-- Torn paper
		-- Thin paper
		-- Documents with staples or paper clips attached
		-- Transparency

Operation Basic

19

CAUTION

When closing the feeder, be careful not to get your fingers caught.

Placing Documents on the Platen Glass

1	Open the feeder.
2	Place your document face down.

3Align the document with the appropriate paper size marks.

•If the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark.

•If the document is a transparency, place white paper above the document.

STMT

A5

B5

A4

LTR

4 Close the feeder.

Placing Documents in the Feeder

1 Open the document feeder tray.

2Spread the document guides a little wider than the document’s width. When placing large documents, pull out the extension tray.

3 Fan the document stack and align the edges of the pages.

Thoroughly fan the	Align the edges a few
paper in small batches.	times on a flat surface.

20

4Neatly place the documents face up.

•Place the document under the load limit guides (A).

•Make sure that the paper stack does not exceed the load limit marks (B).

A B

5 Align the document guides tightly to the width of the document.

If the document guides are too loose or too tight, this may result in IMPORTANT misfeeds or paper jams.

Operation Basic

•	While scanning documents, do not add or remove documents.
IMPORTANT •	When scanning is complete, remove the document from the document
	return tray to avoid paper jams.

•Do not scan the same document more than 30 times. When a document is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams.

21

Load Paper

Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams.

Step 1Check if the type of paper is appropriate.

Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation] [Loading paper] in the e-Manual.

To prevent paper jams, do not use any of the following:

• Wrinkled or creased paper

•Curled or rolled paper

•Torn paper

•Damp paper

•Paper printed with a thermal transfer printer (Do not copy on the reverse side.)

Step 2 Select where to load paper, and then load the paper.

Use the multi-purpose tray when loading a sheet of

small-sized paper or heavy paper (→p.24).

Use the paper cassette when loading a stack of

plain paper in the same size, thickness, and weight (→p.23).

Check if the type of paper is appropriate.

If the setting is different from the size of the loaded paper, an error message appears, or printing is not performed correctly.

22

Loading Paper in the Paper Cassette

This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead” (→p.25).

1 Lift the dust cover.

2 Spread the paper guides a little wider than the paper size.

3Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette.

•Make sure that the paper stack does not exceed the load limit guides (A).

A

Operation Basic

23

4 Adjust the paper guides tightly to the width and length of the paper.

If the paper guides are too loose or too tight, this may result in misfeeds IMPORTANT or paper jams.

5

6

Close the dust cover.

Specify the loaded paper size and type (→p.25).

Loading Paper in the Multi-Purpose Tray

1 Spread the paper guides a little wider than the paper.

2Gently load the paper into the paper cassette with the print side face up, and adjust the paper guides tightly to the width of the paper.

3 Specify the loaded paper size and type (→p.26).

24

Loading Envelopes or Paper with a Letterhead

This section describes how to load envelopes and paper with a letterhead.

Envelopes

Before Loading

Flatten envelopes	Loosen any stiff corners of the
to release any	envelopes, and flatten any
remaining air.	curls, as shown in the figure.

Loading Orientation

Load the envelopes with the flaps face up.

Envelope

No.10, DL, ISO-C5

Paper with a Letterhead or Logo

Loading Orientation

Load the paper properly by following the instructions below.

Operation Basic

1-sided printing

Load the paper with the printed side face up.

2-sided printing (MF4890dw/MF4880dw only)

Load the paper with the printed side face down.

ABC

When printing with portrait layout

ABC
When printing with	When printing with	When printing with
landscape layout	landscape layout	portrait layout

If <Print Side Priority> is selected, load the paper with the printed side face down regardless of 1-sided or 2-sided printing. For details, see [Basic Operation]  [Select the Print Side] in the e-Manual.

25

Setting a Paper Size and Type

Make sure that the Paper Settings match the size and the type of the loaded paper.

1

2

3

Press [ ] (Paper Settings).

Press [▲] or [▼] to highlight <MP Tray> or <Drawer 1>, and then press [OK].

Press [▲] or [▼] to highlight the desired paper size, and then press [OK].

•To specify the paper size manually, select <Custom Size>, and then refer to “Specify a Paper Size Manually” at the bottom of this page to specify the size.

Paper Size

LTR

LGL

STMT

EXEC

4			▼
	Press [▲] or [ ] to highlight the desired paper type, and then press [OK].
		Paper Type
		Plain (16 lb Bond-24
		Plain L (16 lb Bond...
		Recycled
		Color
5	Press [		] (Paper Settings) to close the screen.

Specify a Paper Size Manually

For paper size, specify within the possible range of length and width (<Y> ≥ <X>).

1

2

Press [▲] or [▼] to highlight <X>, and then press [OK]. Press [▲] or [▼] to specify the width, and then press [OK].

Set Length for X

3_ 0/0 "

(3-8_1/2)

3

4

5

Press [▲] or [▼] to highlight <Y>, and then press [OK]. Press [▲] or [▼] to specify the length, and then press [OK]. Press [▲] or [▼] to highlight <Apply>, and then press [OK].

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Switch to the Quiet Mode

You can switch to and cancel the Quiet mode, by pressing [ ] (Quiet Mode).

•By default, the Quiet mode is set to <Off>. To change this setting to <On>,

and specify the time to switch to the Quiet mode automatically, press

[ ] (Menu) <Timer Settings> <Quiet Mode Time Settings>, and then specify a time.

•The Quiet mode only reduces noise that occurs while the machine is performing jobs. This does not affect the speaker or the key volume. To

lower or set <Off>, <Entry Tone> or <Job Done Tone>, refer to the

[Basic Operation] [Adjust the Volume] in the e-Manual

Switch to the Sleep Mode

You can switch to and cancel the Sleep mode, by pressing [ ] (Energy Saver).

When the Processing/Data indicator is lit or blinking, the machine will not enter the Sleep mode, because an operation is in progress or an error has occurred.

By default, the machine automatically enters the Sleep mode if you do not perform any functions for 5 minutes. To change this setting, press [] (Menu) <Timer Settings> <Auto Sleep Time>, and then specify a time.

Operation Basic

27

Use the Toner Saver Mode

You can set whether or not to conserve toner when copying or faxing. When using the Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced.

1

2

3

Press [ ] (Menu).

Press [▲] or [▼] to highlight <Preferences>, and then press [OK]. Press [▲] or [▼] to highlight <Toner Saver Mode>, and then press [OK].

Preferences

Sound Volume Control

Display Settings

Toner Saver Mode

Paper Feed Method Sw...

4

5

6

Press [▲] or [▼] to highlight <Copy> or <Fax>, and then press [OK]. Press [▲] or [▼] to highlight <On> or <Off>, and then press [OK]. Press [ ] (Menu) to close the screen.

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Copy

This chapter describes basic copy functions.

Make a Basic Copy …………………………………………………… 30 Copy by Saving Paper………………………………………………… 31 Enlarge or Reduce Copies …………………………………………… 31 Adjust the Image Quality for Copy…………………………………… 32

Adjusting the density ……………………………………………… 32 Selecting the Document Type ……………………………………… 32 Adjusting the sharpness …………………………………………… 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) ……………… 34

Copy Multiple Pages onto One Sheet ……………………………… 35 Collate Copies ………………………………………………………… 35 Copy a Double-Sided ID Card………………………………………… 36 View and Cancel Copy Jobs ………………………………………… 37 Change the Default Copy Settings…………………………………… 37

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Make a Basic Copy

1 Place your documents (→p.19).

IMPORTANT

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

2 Switch to the Copy mode (→p.16).

3Enter the desired copy quantity (1 to 99) with the alphanumeric keys.

•Press [ ] (Clear) to delete the entered copy quantity.

Copy: Press Start

100% 1 LTR 01

Density: +-0

Original Type: Text...

2-Sided: Off

4 Press [

] (Start).

Canceling Copy Jobs

Press [] (Stop) twice.

* It is valid when only one job is processing or waiting.

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