Canon LASERBASE MF3200 Manual

		TOP
		Back Previous Next
	Advanced Fax Features	ENG
	1

Advanced Copy	2 Advanced Guide
Features

System Monitor	3		Series

Reports and Lists

4

Troubleshooting

5

Appendix

6

Table of Contents
	Please read this guide before operating this equipment.			How to Use This Guide
Index	After you finish reading this guide, store it in a safe place
	for future reference.

TOP

Back Previous Next

	Advanced Fax Features		Manuals for the Machine
		1
	Advanced Copy	2
	Features		● Machine Set-Up
	System Monitor		● Software Installation	Starter Guide
		3
	Reports and Lists
		4	● Basic Features
			● Maintenance	Basic Guide
	Troubleshooting		● Machine Settings
		5	● Specifications
	Appendix		● Advanced Features
		6
				Advanced Guide
			● System Monitor
			● Reports and Lists	(This Document)

● Printing Features
● Scanning Features	Software Guide
● PC Faxing Features

CD-ROM

CD-ROM

CD-ROM

Table of Contents

Index

CD-ROM Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

●To view the manuals in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/ Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website.

●Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

●The machine illustration on the cover may differ slightly from your machine.

i

TOP

Back Previous Next

Advanced Fax Features

1 Things You Can Do

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Specify a recipient with a		Look up a particular			Receive faxes in memory
single key		recipient			without printing out

AAAAA

BBBBB

CCCCC

One-Touch Speed Dialing

Address Book Dialing

Memory Reception

→ Basic Guide

→ p. 1-2

→ p. 1-9

Specify a recipient with a

Redial when the line is busy

Reject faxes without their

two-digit code

numbers

Coded Dialing	Redialing	Reception Restriction
→ Basic Guide	→ p. 1-3	→ p. 1-9

	Specify multiple recipients	Send a fax to multiple	Select a scan mode depending on
	with a single key	recipients	the type of image
			ABC
			ABC
			ABC
			ABC
	Group Dialing	Broadcasting	Image Quality
Table of Contents	→ Basic Guide	→ p. 1-12	→ Basic Guide
Index			ii

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Adjust the density level of scanned images

Density

→ Basic Guide

Enlarge or reduce copied images

A A

Zoom Ratio

→ Basic Guide

Copy two documents on one sheet

ABC
A	BC					ABC	DEF
A	DEF					ABC	DEF
	BC
A	DEF					ABC	DEF
	BC
	DEF1					ABC	DEF
	DEF					1	2
	2

2 on 1 Combination

→ p. 2-2

Print a document from a PC

ABC

ABC

ABC

ABC

Printing

→ Software Guide

Send a fax from a PC

PC Faxing

→ Software Guide

Sort copies by page order

AAAA	AAAA
AAAABBBB	AAAA
AAAA	AAAA
BBBBCCCC	AAAA AAAA
AAAABBBB
CCCC1DDDD	1	AAAA
BBBBCCCC	1
DDDD2
CCCCDDDD	AAAA
		AAAA
3		1
DDDD		AAAA
4		1

Collate Copy

→ p. 2-2

Specify detailed scanning options to suit various images

ABC

ABC

ABC

ABC

Scanning

→ Software Guide

Table of Contents
Index	iii

TOP

Back Previous Next

Advanced Fax Features

1 Table of Contents

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Manuals for the Machine ................................................................................	i
Things You Can Do ......................................................................................	ii
How to Use This Guide...............................................................................	viii
Legal Notices...............................................................................................	xi
1 Advanced Fax Features (MF3240 Only) .......................................................................	1-1
Dialing Features ........................................................................................	1-2
Using Address Book............................................................................	1-2
Redialing .............................................................................................	1-3
Dialing Through a Switchboard ...........................................................	1-4
Switching Temporarily to Tone Dialing................................................	1-5
Checking Dialing Line .........................................................................	1-6
Dialing an Overseas Number (With Pauses).......................................	1-6

	Receiving Features....................................................................................	1-7
	Setting Receive Mode .........................................................................	1-7
	Memory Reception ..............................................................................	1-9
	Reception Restriction ..........................................................................	1-9
	Remote Reception ..............................................................................	1-9
Table of Contents	Reducing Received Images ..............................................................	1-10
Index
		iv

			TOP
	Back	Previous	Next
Advanced Fax Features
1	Printing Received Documents		1-11

Advanced Copy	2	Additional Fax Modes ..............................................................................	1-12
Features		Broadcasting	1-12
System Monitor	3	Canceling Reservation ......................................................................	1-12
		Canceling Fax Jobs .................................................................................	1-13
Reports and Lists
	4	2 Advanced Copy Features ..............................................................................................	2-1

Troubleshooting

5

Appendix

6

Advanced Copy Features ..........................................................................	2-2
Collate Copy........................................................................................	2-2
2 on 1 Combination .............................................................................	2-2
Canceling Copy Jobs ..........................................................................	2-3

3 System Monitor ..............................................................................................................	3-1
Checking Job and Machine Status ............................................................	3-2
Checking Print Status..........................................................................	3-2
Checking Print and Scan Counts ........................................................	3-2
Checking and Deleting Documents Stored in Memory
(MF3240 Only) ....................................................................................	3-3
Checking and Printing Transmission/Reception Results
(MF3240 Only) ....................................................................................	3-3
Checking Remaining Memory (MF3240 Only) ....................................	3-3

Table of Contents
Index	v

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

4 Reports and Lists (MF3240 Only) .................................................................................	4-1
Summary of Reports and Lists ..................................................................	4-2
Printing Reports Automatically ..................................................................	4-3
TX RESULT REPORT ........................................................................	4-3
RX RESULT REPORT ........................................................................	4-4
ACTIVITY REPORT ............................................................................	4-5
Printing Reports and Lists Manually ..........................................................	4-6

5 Troubleshooting.............................................................................................................	5-1
General Problems......................................................................................	5-2
Paper Feeding Problems...........................................................................	5-3
Faxing Problems (MF3240 Only)...............................................................	5-4
Sending Problems...............................................................................	5-4
Receiving Problems ............................................................................	5-8

Copying Problems ...................................................................................	5-13
Printing Problems ....................................................................................	5-14
Telephone Problems (MF3240 Only) ......................................................	5-16

Table of Contents
Index	vi

TOP

Back Previous Next

Advanced Fax Features

Advanced Copy

Features

1

2

6 Appendix.........................................................................................................................	6-1
Glossary ....................................................................................................	6-2

System Monitor

Index..........................................................................................................

6-8

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Table of Contents
Index	vii

TOP

Back Previous Next

Advanced Fax Features

1 How to Use This Guide

Advanced Copy

Features 2

■ Using the Top Page

System Monitor

3

Reports and Lists

4

Troubleshooting			TOP
5	Back	Previous	Next
	Advanced Fax Features		ENG
	1

	Appendix	Advanced Copy	2	Advanced Guide
		Features
	6	System Monitor
			3	Series

Reports and Lists

4

Troubleshooting

5

Appendix

6

Table of Contents
	Please read this guide before operating this equipment.				How to Use This Guide
Index	After you finish reading this guide, store it in a safe place
	for future reference.

Table of Contents

Index

Returns to the last page opened.

Displays the previous or next page.

Returns to the top page.

Displays the “How to Use This Guide” page.

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

viii

TOP

Back Previous Next

Advanced Fax Features

1	■ Using the Chapter Topic List

Advanced Copy

Features 2

System Monitor

3					TOP
Reports and Lists			Back	Previous	Next
	Advanced Fax Features		1 Advanced Fax Features (MF3240 Only)
4	Advanced Copy	1
		2
	Features		Dialing Features....................................................................................... 1-2
Troubleshooting	System Monitor
		3
			Using Address Book ............................................... 1-2
5
	Reports and Lists		Redialing................................................................. 1-3
		4	Dialing Through a Switchboard .............................. 1-4
Appendix	Troubleshooting	5	Switching Temporarily to Tone Dialing.................... 1-5
			Checking Dialing Line............................................. 1-6
6	Appendix	6	Dialing an Overseas Number (With Pauses) .......... 1-6
			Receiving Features.................................................................................. 1-7
			Setting Receive Mode ............................................ 1-7
			Memory Reception ................................................. 1-9
			Reception Restriction ............................................. 1-9
			Remote Reception.................................................. 1-9
			Reducing Received Images.................................. 1-10
			Printing Received Documents .............................. 1-11
			Additional Fax Modes............................................................................ 1-12
			Broadcasting......................................................... 1-12
			Canceling Reservation ......................................... 1-12
	Table of Contents		Canceling Fax Jobs ............................................................................... 1-13
	Index				1-1

Returns to the last page opened. Displays the previous or next page. Returns to the top page.

Table of contents for the chapter.

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

Table of Contents
Index	ix

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

NOTE

Explains operating restrictions and how to avoid minor difficulties.

In addition, this guide uses distinctive notations to identify keys and information in the LCD:

–The keys you press appear in square brackets: [Stop/Reset].

–Information in the LCD appears in angle brackets: <LOAD PAPER>.

Table of Contents
Index	x

TOP

Back Previous Next

Advanced Fax Features

1 Legal Notices

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Trademarks

Canon, the Canon logo, and LaserBase are trademarks of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Copyright

Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Table of Contents
Index	xi

TOP

	Back Previous Next
Advanced Fax Features	1 Advanced Fax Features (MF3240 Only)
1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

.......................................................................................Dialing Features	1-2
Using Address Book ...............................................	1-2
Redialing.................................................................	1-3
Dialing Through a Switchboard ..............................	1-4
Switching Temporarily to Tone Dialing....................	1-5
Checking Dialing Line.............................................	1-6
Dialing an Overseas Number (With Pauses) ..........	1-6
Receiving Features..................................................................................	1-7

	Setting Receive Mode ............................................	1-7
	Memory Reception .................................................	1-9
	Reception Restriction .............................................	1-9
	Remote Reception..................................................	1-9
	Reducing Received Images..................................	1-10
	Printing Received Documents ..............................	1-11
	Additional Fax Modes............................................................................	1-12
	Broadcasting.........................................................	1-12
	Canceling Reservation .........................................	1-12
Table of Contents	Canceling Fax Jobs ...............................................................................	1-13
Index
		1-1

TOP

Back Previous Next

Advanced Fax Features

1 Dialing Features

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

The machine provides the following dialing features: address book dialing, redialing, temporary tone dialing, checking dialing line, and dialing an overseas number.

■ Using Address Book

Address book dialing enables you to search for a particular recipient registered in the machine. This is useful when you forget which one-touch speed dialing key or coded dialing code the recipient you want is registered under.

You can either go through all the recipients registered in the machine (LIST), or look up a particular one by their name (SEARCH).

Listing All Recipients

1. Press [FAX].

2. Press [Address Book].

If no recipient is registered for speed dialing, <NOT

REGISTERED> is displayed.

3. Use [] or [] to select <LIST>, then press [OK].

4. Use [] or [] to find the required recipient.

–The recipients are listed in the order of one-touch speed dialing keys (01 to 07), and coded dialing codes (00 to 99).

–For a one-touch speed dialing key or coded dialing code with no recipient name registered, their fax number is displayed.

5.Press [Start] to start scanning a document.

6.Press [OK] to start dialing the displayed recipient.

To cancel sending the fax, press [Stop/Reset], then [].

Looking Up a Recipient

1. Press [FAX].

2. Press [Address Book].

If no recipient is registered for speed dialing, <NOT

REGISTERED> is displayed.

3. Use [] or [] to select <SEARCH>, then press [OK].

Table of Contents
Index	1-2

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

4. Use the numeric keys to enter up to 10 first characters of the recipient’s name, then press [OK].

Ex.

S E A R C H

[ A ]

C A N O N

–When the search is completed, the number of recipients that match the characters you entered is displayed in parentheses.

–Press [Clear] to run a new search.

5.Use [] or [] to find the required recipient.

6.Press [Start] to start scanning a document.

7.Press [OK] to start dialing the displayed recipient.

To cancel sending the fax, press [Stop/Reset], then [].

■ Redialing

Redialing can be done manually or automatically. For automatic redialing, you can set how many times the machine redials and the time between redials.

Redialing Manually

1. Press [Redial/Pause].

2. Press [Start] to start scanning a document.

3. Press [OK] to dial the last number you dialed.

To cancel manual redialing, press [Stop/Reset], then [].

Redialing Automatically

1.	Press [Additional Functions].
2.	Use [			] or [		] to select <FAX
	SETTINGS>, then press [OK].

3. Use [] or [] to select <TX SETTINGS>, then press [OK].

4. Use [] or [] to select <AUTO REDIAL>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

Table of Contents
Index	1-3

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

6. Use [] or [] to select the number of redials the machine will make, then press [OK].

Ex.

R E D I A L T I M E S

2 T I M E S

You can also enter values with the numeric keys.

7. Use [] or [] to select the time (in minutes) between redials, then press [OK].

Ex.

R E D I A L I N T E R V A L

2 M I N .

You can also enter values with the numeric keys.

8. Press [Stop/Reset] to return to standby mode.

■ Dialing Through a Switchboard

If your machine is connected to a PBX, register the [R] key so you can easily access the outside line.

5. Use [] or [] to select <PBX>, then press [OK].

6. Use the numeric keys to enter the prefix number (up to 20 digits), then press [OK].

Ex.

P R E - F I X N O .

–You can use [] and [Clear] to delete the numbers one by one.

–To delete the entire number, press and hold [Clear].

7.Press [Stop/Reset] to return to standby mode.

Registering the [R] Key

1.

2.

Press [Additional Functions].

Use [] or [] to select <FAX SETTINGS>, then press [OK].

3. Use [] or [] to select <COMMUNICATIONS>, then press [OK].

	4.	Use [			] or [		] to select <R-KEY
	Table of Contents	SETTING>, then press [OK].
	Index
		1-4

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

Dialing using the [R] Key

1. Press [FAX].

2. Press [R] to access the outside line.

3. Use the numeric keys to enter the fax number.

Ex.

= R 1 2 3

■ Switching Temporarily to Tone Dialing

If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).

NOTE

To talk to the other party, you will need to connect a telephone to the machine.

1. Press [FAX].

2. Press [Hook].

NOTE

Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.

3. Use the numeric keys to dial the required information service.

4. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.

5. Use the numeric keys to enter the numbers requested by the information service.

6. If you want to receive faxes, press [Start].

When finished, the line is disconnected automatically and the tone dialing is canceled.

Table of Contents
Index	1-5

TOP

Back Previous Next

Advanced Fax Features

1

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

■ Checking Dialing Line

Checking dialing line function enables you to configure the setting on whether to check for a dial tone.

1.	Press [Additional Functions].
2.	Use [			] or [		] to select <FAX
	SETTINGS>, then press [OK].

3. Use [] or [] to select <TX SETTINGS>, then press [OK].

4. Use [] or [] to select <DIALING LINE CHCK>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

6. Press [Stop/Reset] to return to standby mode.

■Dialing an Overseas Number (With Pauses)

When you dial or register an overseas number, you may need to insert a pause within the number.

3. Adjust any necessary settings (fax resolution, etc.) for your documents.

4. Use the numeric keys to dial the international access code.

For details on international access codes, contact your local telephone company.

5. If necessary, press [Redial/Pause] to enter a

2.5-second pause.

Ex.

= 1 2 3 P

–<P> in the fax/telephone number represents 2.5-second pause.

–For a longer pause, press [Redial/Pause] again.

6.Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient.

7.Press [Start] to start scanning a document.

8.Press [OK] to start dialing.

1.

2.

Table of Contents

Index

Set a document.

Press [FAX].

1-6

TOP

Back Previous Next

Advanced Fax Features

1 Receiving Features

Advanced Copy

Features 2

System Monitor

3

Reports and Lists

4

Troubleshooting

5

Appendix

6

You can set receive mode that suits your needs. The machine also provides the following receiving features: memory reception, reception restriction, and remote reception.

■ Setting Receive Mode

To determine the right mode for you, see “Set the Machine for Receiving Faxes,” in the Starter Guide.

1.	Press [Additional Functions].
2.	Use [			] or [		] to select <FAX
	SETTINGS>, then press [OK].

3. Use [] or [] to select <RX SETTINGS>, then press [OK].

4. Use [] or [] to select <RX MODE>, then press [OK].

5. Use [] or [] to select the desired receive mode, then press [OK].

<FaxOnly>: Answers all calls as faxes and disconnects voice calls.

<AnsMode>: Receives faxes automatically and records voice messages.

<FaxTel>: Switches between fax and voice calls automatically. For optional settings, see “FaxTel: Optional Settings,” on p. 1-8. <MANUAL>: Does not answer any calls. You have to manually receive faxes.

NOTE

–For <FaxTel> or <MANUAL>, make sure an external telephone is connected to the machine.

–For <AnsMode>, make sure an answering machine is connected to the machine.

6.Press [Stop/Reset] to return to standby mode.

Table of Contents
Index	1-7