Brother MFC-8880DN, MFC-8890DW User Guide

USER’S GUIDE

MFC-8880DN MFC-8890DW

Version B

UK/IRE

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-8880DN and MFC-8890DW (Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt; and

may support an insurance claim by you in the event of product loss covered by insurance.

© 2009 Brother Industries, Ltd.

Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

i

EC Declaration of Conformity

ii

Table of Contents
Section I General
1	General information	2
	Using the documentation.......................................................................................	2
	Symbols and conventions used in the documentation ....................................	2
	Accessing the Software User’s Guide and Network User’s Guide ........................	3
	Viewing documentation ...................................................................................	3
	Accessing Brother Support (For Windows®) .........................................................	5
	Control panel overview ..........................................................................................	6
	Status LED indications ....................................................................................	9
2	Loading paper and documents	11
	Loading paper and print media............................................................................	11
	Loading paper in the standard paper tray......................................................	11
	Loading paper in the multi-purpose tray (MP tray) ........................................	12
	Unprintable area ............................................................................................	14
	Acceptable paper and other print media..............................................................	15
	Recommended paper and print media ..........................................................	15
	Type and size of paper ..................................................................................	16
	Handling and using special paper .................................................................	17
	Loading documents .............................................................................................	21
	Using the automatic document feeder (ADF) ................................................	21
	Using the scanner glass ................................................................................	22
3	General Setup	23
	Mode Timer..........................................................................................................	23
	Paper settings......................................................................................................	23
	Paper Type ....................................................................................................	23
	Paper Size .....................................................................................................	24
	Tray Use in copy mode..................................................................................	24
	Tray Use in fax mode ....................................................................................	25
	Tray Use in print mode ..................................................................................	25
	Volume settings ...................................................................................................	26
	Ring volume...................................................................................................	26
	Beeper volume ..............................................................................................	26
	Speaker volume.............................................................................................	26
	Automatic daylight savings time ..........................................................................	27
	Ecology features ..................................................................................................	27
	Toner Save ....................................................................................................	27
	Sleep Time ....................................................................................................	28
	Turning off the scanner lamp ...............................................................................	28
	LCD Contrast.......................................................................................................	28

iii

4	Security features	29
	Secure Function Lock 2.0 ....................................................................................	29
	Setting the password for the administrator ...................................................	29
	Changing the password for the administrator................................................	29
	Setting up the public user mode ....................................................................	30
	Setting up restricted users.............................................................................	30
	Turning Secure Function Lock on/off.............................................................	31
	Switching Users.............................................................................................	31
	Setting Lock .........................................................................................................	32
	Setting up the password ................................................................................	32
	Changing your Setting Lock password ..........................................................	32
	Turning Setting Lock on/off............................................................................	33
	Restricting dialling................................................................................................	34
	Dial pad restriction.........................................................................................	34
	One Touch restriction ....................................................................................	34
	Speed Dial restriction ....................................................................................	34
	LDAP server restriction .................................................................................	34

Section II Fax

5	Sending a fax	36
	How to fax............................................................................................................	36
	Entering fax mode .........................................................................................	36
	Sending a single-sided fax from the ADF ......................................................	36
	Sending a 2-sided fax from the ADF .............................................................	36
	Sending a fax from the scanner glass ...........................................................	37
	Faxing Letter/Legal/Folio size documents from the scanner glass................	38
	Cancelling a fax in progress ..........................................................................	38
	Broadcasting .......................................................................................................	39
	Cancelling a Broadcast in progress...............................................................	39
	Additional sending operations..............................................................................	40
	Sending faxes using multiple settings ...........................................................	40
	Electronic cover page ....................................................................................	40
	Contrast .........................................................................................................	42
	Changing Fax Resolution ..............................................................................	42
	Dual access ...................................................................................................	43
	Real Time Transmission................................................................................	43
	Overseas Mode .............................................................................................	43
	Delayed Fax ..................................................................................................	44
	Delayed batch transmission ..........................................................................	44
	Checking and cancelling waiting jobs............................................................	44
	Sending a fax manually .................................................................................	44
	Out of memory message ...............................................................................	45

iv

6	Receiving a fax	46
	Receive modes ....................................................................................................	46
	Choosing the Receive Mode .........................................................................	46
	Using receive modes ...........................................................................................	47
	Fax Only ........................................................................................................	47
	Fax/Tel...........................................................................................................	47
	Manual...........................................................................................................	47
	External TAD .................................................................................................	47
	Receive Mode settings ........................................................................................	48
	Ring Delay .....................................................................................................	48
	F/T Ring Time (Fax/Tel mode only)...............................................................	48
	Fax Detect .....................................................................................................	49
	Setting the Print Density ................................................................................	49
	Additional receiving operations............................................................................	50
	Printing a reduced incoming fax ....................................................................	50
	Duplex (2-sided) printing for Fax mode .........................................................	50
	Setting the Fax Receive Stamp .....................................................................	50
	Receiving faxes into memory ........................................................................	51
	Printing a fax from the memory .....................................................................	51
	Out of Paper Reception .................................................................................	51
7	Telephone and external devices	52
	Telephone line services .......................................................................................	52
	Setting the telephone line type ......................................................................	52
	BT Call Sign (U.K. only).................................................................................	53
	Connecting an external TAD ...............................................................................	53
	Connections...................................................................................................	53
	Recording an outgoing message (OGM).......................................................	54
	Multi-line connections (PBX) .........................................................................	54
	External and extension telephones......................................................................	55
	Operation from extension telephones............................................................	55
	For Fax/Tel mode only...................................................................................	55
	Connecting an external or extension telephone ............................................	55
	Using a non-Brother cordless external handset ............................................	56
	Using Remote Codes ....................................................................................	56

v

8	Dialling and storing numbers	58
	How to dial ...........................................................................................................	58
	Manual dialling...............................................................................................	58
	One touch Dialling .........................................................................................	58
	Speed dialling ................................................................................................	58
	Search ...........................................................................................................	59
	LDAP search .................................................................................................	59
	Fax redial.......................................................................................................	59
	Storing numbers ..................................................................................................	60
	Storing a pause .............................................................................................	60
	Storing One Touch Dial numbers ..................................................................	60
	Storing Speed Dial numbers..........................................................................	61
	Changing One Touch and Speed Dial numbers............................................	62
	Setting up Groups for Broadcasting ..............................................................	63
	Combining quick dial numbers ......................................................................	64
	Tone or Pulse ................................................................................................	64
9	Remote Fax Options	65
	Fax Forwarding....................................................................................................	65
	Fax Storage .........................................................................................................	66
	PC Fax Receive...................................................................................................	66
	Changing Remote Fax Options ...........................................................................	67
	Turning off Remote Fax Options ...................................................................	68
	Remote retrieval ..................................................................................................	68
	Setting a Remote Access Code.....................................................................	68
	Using your Remote Access Code..................................................................	69
	Retrieving fax messages ...............................................................................	69
	Changing the Fax Forwarding number ..........................................................	70
	Remote fax commands........................................................................................	71
10	Polling	72
	Polling receive .....................................................................................................	72
	Secure polling................................................................................................	72
	Delayed polling ..............................................................................................	72
	Sequential polling ..........................................................................................	73
	Polled transmit ....................................................................................................	73
	Setup for polled transmit................................................................................	73
	Setup for polled transmit with a secure code.................................................	74
11	Printing reports	75
	Fax reports...........................................................................................................	75
	Transmission verification report.....................................................................	75
	Fax Journal....................................................................................................	75
	Reports ................................................................................................................	76
	How to print a report ......................................................................................	76

vi

Section III Copy
12	Making copies	78
	How to copy .........................................................................................................	78
	Entering copy mode.......................................................................................	78
	Making a single copy .....................................................................................	78
	Making multiple copies ..................................................................................	78
	Stop copying..................................................................................................	78
	Copy options (temporary settings).......................................................................	79
	Enlarging or reducing the image copied ........................................................	79
	Improving copy quality...................................................................................	80
	Sorting copies using the ADF ........................................................................	80
	Changing text copy resolution .......................................................................	80
	Adjusting Contrast and Brightness ................................................................	81
	Making N in 1 copies (page layout) ...............................................................	82
	Duplex (2-sided) copying ....................................................................................	83
	Duplex Copy (long edge flip) .........................................................................	83
	Advanced Duplex Copy (short edge flip) .......................................................	84
	Tray selection ......................................................................................................	85
	Out of memory message .....................................................................................	86

Section IV Direct printing

13	Printing data from a USB Flash memory drive or
	a digital camera supporting mass storage	88
	Supported file formats..........................................................................................	88
	Creating a PRN or PostScript® 3™ file for direct printing....................................	88
	Printing data directly from the USB Flash memory drive or a digital camera
	supporting mass storage ..................................................................................	89
	Understanding the error messages .....................................................................	91

Section V Software

14	Software and Network features	94
	How to read the HTML User’s Guide	...................................................................94
	Windows®......................................................................................................	94
	Macintosh® ....................................................................................................	95

vii

Section VI Appendixes
A	Safety and legal	98
	Choosing a location .............................................................................................	98
	To use the machine safely...................................................................................	99
	Important safety instructions........................................................................	103
	IEC60825-1+A2:2001 Specification.............................................................	104
	Disconnect device .......................................................................................	104
	Wiring information (U.K. only)......................................................................	105
	LAN connection ...........................................................................................	105
	Radio interference .......................................................................................	105
	EU Directive 2002/96/EC and EN50419......................................................	105
	EU Directive 2006/66/EC - Removing or Replacing the Battery..................	106
	International ENERGY STAR® Compliance Statement...............................	106
	Libtiff Copyright and License .............................................................................	107
	Trademarks........................................................................................................	108
B	Options	109
	Optional paper tray (LT-5300) ...........................................................................	109
	Memory board....................................................................................................	109
	Installing extra memory ...............................................................................	110
C	Troubleshooting and routine maintenance	111
	Troubleshooting .................................................................................................	111
	If you are having difficulty with your machine ..............................................	111
	Improving the print quality ...........................................................................	118
	Setting Dial Tone detection .........................................................................	125
	Telephone line interference .........................................................................	125
	Error and maintenance messages.....................................................................	126
	Transferring your faxes or Fax Journal report .............................................	130
	Document jams............................................................................................	131
	Paper jams ..................................................................................................	132
	Routine maintenance.........................................................................................	138
	Cleaning the outside of the machine ...........................................................	138
	Cleaning the scanner...................................................................................	139
	Cleaning the laser scanner window.............................................................	140
	Cleaning the corona wire.............................................................................	141
	Cleaning the drum unit ................................................................................	143
	Replacing the consumable items.......................................................................	145
	Replacing a toner cartridge .........................................................................	146
	Replacing the drum unit...............................................................................	149
	Replacing periodic maintenance parts...............................................................	151
	Machine Information ..........................................................................................	152
	Checking the Serial Number........................................................................	152
	Checking the Page Counters.......................................................................	152
	Checking the remaining life of parts ............................................................	152
	Reset ...........................................................................................................	153
	How to Reset ...............................................................................................	153
	Packing and shipping the machine ....................................................................	154
viii

D	Menu and features	156
	On-screen programming....................................................................................	156
	Menu table...................................................................................................	156
	Memory storage...........................................................................................	156
	Menu keys .........................................................................................................	156
	How to access the menu mode ...................................................................	157
	Menu table.........................................................................................................	158
	Entering text ......................................................................................................	180
E	Specifications	182
	General..............................................................................................................	182
	Print media.........................................................................................................	184
	Fax.....................................................................................................................	186
	Copy ..................................................................................................................	187
	Scan ..................................................................................................................	188
	Print ...................................................................................................................	189
	Interfaces...........................................................................................................	190
	Direct Print feature.............................................................................................	191
	Computer requirements .....................................................................................	192
	Consumable items .............................................................................................	194
	Ethernet wired network ......................................................................................	195
	Ethernet wireless network (MFC-8890DW only)................................................	197
	Authentication and encryption for wireless users only.................................	199
	Wireless one-push configuration .................................................................	201
F	Glossary	202
G	Index	206

ix

Section I

General

General information	2
Loading paper and documents	11
General Setup	23
Security features	29

1 General information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

WARNING

Warnings tell you what to do to prevent possible personal injury.

CAUTION

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

The following symbols and conventions are used throughout the documentation.

Bold	Bold style identifies keys on the
	machine control panel or
	computer screen.
Italics	Italicized style emphasizes an
	important point or refers you to
	a related topic.
Courier	Courier New font identifies the
New	messages shown on the LCD
	of the machine.

IMPORTANT

IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

2

Accessing the

Software User’s Guide

and Network User’s

Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the

Software User’s Guide and Network User’s Guide.

Viewing documentation

Viewing documentation (Windows®)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the program group, and then click

User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labelled Windows® into your CD-ROM drive.

b If the language selection screen appears, click your language.

General information

c If the model name screen appears, click your model name. The CD-ROM main

menu will appear.

1

If this window does not appear, use

Windows® Explorer to find and run the start.exe program from the root directory of the Brother CD-ROM.

d Click Documentation.

e Click the documentation you want to read:

HTML documents (2 manuals):

Software User’s Guide and Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

PDF documents (4 manuals):

User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide and

Quick Setup Guide.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

3

Chapter 1

How to find scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

Scanning a document using the TWAIN driver in Chapter 2

Scanning a document using the WIA driver (Windows® XP/Windows Vista®) in Chapter 2

Using ControlCenter3 in Chapter 3

Network Scanning in Chapter 4

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:

The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

How to find Network setup instructions (MFC-8890DW)

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

Viewing documentation (Macintosh®)

a Turn on your Macintosh®.

Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive.

b The following window will appear.

c Double-click the Documentation icon.

d If the language selection screen appears, double-click your language.

e Double-click the top page file to view the

Software User’s Guide and Network User’s Guide in HTML format.

f Click the documentation you want to read.

Software User’s Guide

Network User’s Guide

Note

The documents are also available in PDF format (4 manuals): User’s Guide for stand-alone operations,

Software User’s Guide, Network User’s Guide and

Quick Setup Guide. The PDF format is recommended for printing the manuals.

Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

4

How to find scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

Scanning in Chapter 9

Using ControlCenter2 in Chapter 10

Network Scanning in Chapter 11

Presto! PageManager User's Guide:

The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions (MFC-8890DW)

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

General information

Accessing Brother

Support (For

Windows®) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center).

Click Brother Support on the main menu. The following screen will appear:

To access our web site (http://www.brother.com/), click

Brother Home Page.

For the latest news and product support information (http://solutions.brother.com/), click

Brother Solutions Center.

To visit our web site for original Brother Supplies (http://www.brother.com/original/), click

Supplies Information.

To return to the main page, click Back or if you have finished, click Exit.

5

Chapter 1

Control panel overview

MFC-8880DN and MFC-8890DW have the same keys.

1One Touch keys

These 20 keys give you instant access to 40 previously stored numbers.

Shift

Lets you access One Touch numbers 21 to 40 when held down.

2Status LED

The LED will flash and change colour depending on the machine status.

3LCD

Displays messages to help you set up and use your machine.

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0

Max

6

4Menu keys: Menu

Lets you access the Menu to program your settings in this machine.

Clear/Back

Deletes entered data or lets you cancel the current setting.

OK

Lets you store your settings in the machine.

Volume keys

d or c

Press to scroll backwards or forwards through menu selections. Press to change the volume when in fax or standby mode.

a or b

Press to scroll through the menus and options.

5Dial pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key temporarily switches the dialling mode from Pulse to Tone during a telephone call.

General information

1

6Stop/Exit

Stops an operation or exits from a menu.

7Start

Lets you start sending faxes, making copies or scanning.

8Copy keys: Duplex

You can choose Duplex to copy on both sides of the paper.

Contrast/Quality

Lets you change the quality or contrast for the next copy.

Enlarge/Reduce

Reduces or enlarges copies.

Tray Select

Lets you change which tray will be used for the next copy.

Sort

Sorts multiple copies using the ADF.

N in 1

You can choose N in 1 to copy 2 or 4 pages onto one page.

9Mode keys:

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode.

(For details about scanning, see the Software User’s Guide on the CD-ROM.)

Copy

Puts the machine in Copy mode.

7

Chapter 1

10Fax and telephone keys: Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring.

When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension.

Resolution

Sets the resolution when sending a fax.

Search/Speed Dial

Lets you look up numbers stored in memory. It also lets you access speed dial numbers directly if you hold down the Shift key and press Search/Speed Dial, and then enter a three digit number.

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers or when dialling a number manually.

11Print keys: Secure/Direct

This key has two functions.

Secure

You can print data saved in the memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM.)

When using Secure Function Lock, you can switch restricted users by holding down

Shift as you press Secure/Direct. (See

Secure Function Lock 2.0 on page 29.)

Direct

Lets you print data from a USB Flash memory drive that you can connect directly to the machine. The Direct key will be active when a USB Flash memory drive is connected to the machine’s USB direct interface. (See Printing data from a USB Flash memory drive or a digital camera supporting mass storage on page 88.)

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory.

To cancel multiple print jobs, hold down this key until the LCD shows

Job Cancel (All).

8

				General information
	Status LED indications
	The Status LED (light emitting diode) will flash and change colour depending on the machine’s				1
	status.

LED	Machine Status	Description
	Sleep Mode	The power switch is off or the machine is in Sleep mode.
	Warming Up	The machine is warming up for printing.
Green
(blinking)
	Ready	The machine is ready to print.
Green
	Receiving Data	The machine is either receiving data from the computer,
		processing data in memory, or printing data.
Yellow
(blinking)
	Data Remaining	Print data remains in the machine memory.
Yellow	in Memory
	Service error	Follow the steps below.
Red		1. Turn off the power switch.
		2. Wait a few seconds, and then turn it back on and try to print
(blinking)		again.

If you cannot clear the error and you see the same service call indication after turning the machine back on, please call your Brother dealer for service.

9

Chapter 1

	Cover open	The front cover or fuser cover is open. Close the cover.
Red	Toner Life End	Replace the toner cartridge with a new one.
	Paper error	Put paper in the tray or clear the paper jam. Check the LCD
		message.
	Scan lock	Check that the scanner lock lever is released.

Others

Check the LCD message.

Note

When the power switch is off or the machine is in Sleep mode, the LED is off.

10

2 Loading paper and documents

Loading paper and print media

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

If your application software supports paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

Loading paper in the standard paper tray

2

Printing on plain paper, thin paper, recycled paper or transparencies from the paper tray

a Pull the paper tray completely out of the machine.

b While pressing the blue paper-guide release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

11

Chapter 2

c Fan the stack of paper well to avoid paper jams and misfeeds.

d Put paper in the tray, and make sure that the paper is below the maximum paper mark (1). The side to be printed on must be face down.

1

IMPORTANT

Make sure the paper guides touch the sides of the paper.

e Put the paper tray firmly back in the machine. Make sure that it is completely inserted into the machine.

f Fold out the support flap (1) to prevent paper from sliding off the face-down output tray.

Loading paper in the multi-purpose tray (MP tray)

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, envelopes, labels or transparencies.

Printing on thick paper, bond paper, envelopes, labels and transparencies

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

When the back output tray is pulled down, the machine has a straight paper path from the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thick paper, bond paper, envelopes, labels or transparencies.

IMPORTANT

Remove each printed sheet or envelope immediately to prevent a paper jam.

a Open the back cover (back output tray).

1

12

b Open the MP tray and lower it gently.

c Pull out the MP tray support (1) and unfold the flap (2).

1

d While pressing the paper side guide release lever, slide the paper guides to fit the width of the paper that you are going to use.

IMPORTANT

Make sure the paper guides touch the sides of the paper.

Loading paper and documents

e Put the envelopes (up to 3), thick paper, labels or transparencies in the MP tray with the top edge first and the print side face up. Make sure that the paper stays under the maximum paper mark (b).

2

13

Chapter 2

Unprintable area

Unprintable area for faxes and copies

The figures below show unprintable areas.

2			2
1								Usage	Document Size	Top (1)	Left (2)
										Bottom (1)	Right(2)
								Fax	Letter	3 mm	4 mm
									A4	3 mm	4 mm
								Copy	Letter	3 mm	4 mm
							1		A4	3 mm	2 mm

Note

(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size.

Unprintable area when printing from a computer

When using the printer driver the printable area is smaller than the paper size, as shown below.

Portrait									Landscape
2						2			2						2
1									1

1

1

		Windows® printer driver and	BRScript Driver for Windows®
		Macintosh® printer driver	and Macintosh®
Portrait	1	4.23 mm	4.23 mm
	2	6.35 mm	4.23 mm
Landscape	1	4.23 mm	4.23 mm
	2	5.08 mm	4.23 mm

Note

The unprintable area shown above is for A4 size paper. The unprintable area changes with the paper size.

14

Acceptable paper and other print media

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, transparencies, labels or envelopes.

For best results, follow the instructions below:

Use paper made for plain paper copying.

Use paper that is 60 to 105 g/m2.

Use labels and transparencies which are designed for use in laser machines.

DO NOT put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds.

For correct printing, you must choose the same paper size from your software application as the paper in the tray.

Avoid touching the printed surface of the paper immediately after printing.

When you use transparencies remove each sheet immediately to prevent smudging or paper jams.

Use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.

Loading paper and documents

Recommended paper and print media

To get the best print quality, we suggest using the following paper.

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Paper Type	Item
Plain paper	Xerox Premier TCF 80 g/m2
	Xerox Business 80 g/m2
Recycled Paper	Xerox Recycled Supreme
	80 g/m2
Transparency	3M CG3300
Labels	Avery laser label L7 163
Envelope	Antalis River series (DL)

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Chapter 2

Type and size of paper

The machine loads paper from the installed standard paper tray, optional lower tray or multi-purpose tray.

Standard paper tray

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 16. The standard paper tray can hold up to 250 sheets of Letter/A4 size paper

(80 g/m2). Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Optional lower tray (LT-5300)

The optional lower tray can hold up to 250

sheets of Letter/A4 size paper (80 g/m2). Paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide.

The name for the paper trays in the printer driver in this Guide are as follows:

Tray and optional unit	Name
Standard paper tray	Tray 1
Optional lower tray	Tray 2
Multi-purpose tray	MP tray

Multi-purpose tray (MP tray)

The MP tray can hold up to 50 sheets of plain

paper (60 to 163 g/m2) or up to 3 envelopes. Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Paper capacity of the paper trays

		Paper size	Paper types	No. of sheets
	Paper Tray	A4, Letter, Executive,	Plain paper, Thin paper,	up to 250
	(Tray #1)	A5, A5 (Long Edge), A6,	Bond paper and	[80 g/m2]
		B5 and B6.	Recycled paper
			Transparency	up to 10
	Multi-purpose tray	Width: 69.8 to 216 mm	Plain paper, Thin paper,	up to 50
	(MP tray)	Length: 116 to 406.4 mm	Thick paper, Bond	[80 g/m2]
			paper, Recycled paper,	up to 3 (envelopes)
			Envelopes and Labels.
			Transparency	up to 10
	Paper Tray	A4, Letter, Executive,	Thin paper, Plain paper,	up to 250
	(Tray #2)	A5, B5 and B6.	Bond paper and	[80 g/m2]
			Recycled paper

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Loading paper and documents

Recommended paper specifications

The following paper specifications are suitable for this machine.

	Basis weight	75-90 g/m2
	Thickness	80-110 m	2
	Roughness	Higher than 20 sec.
	Stiffness	90-150 cm3/100
	Grain direction	Long grain
	Volume resistivity	10e9-10e11 ohm
	Surface resistivity	10e9-10e12 ohm-cm
	Filler	CaCO3 (Neutral)
	Ash content	Below 23 wt%
	Brightness	Higher than 80%
	Opacity	Higher than 85%

Handling and using special paper

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

Do not use inkjet paper because it may cause a paper jam or damage your machine.

Preprinted paper must use ink that can withstand the temperature of the machine's fusing process (200 degrees centigrade).

If you use bond paper, paper having a rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance.

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Chapter 2

Types of paper to avoid

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

•that is highly textured

•that is extremely smooth or shiny

•that is curled or warped

1

1

1 2mm

•that is coated or has a chemical finish

•that is damaged, creased or folded

•that exceeds the recommended weight specification in this guide

•with tabs and staples

•with letterheads using low temperature dyes or thermography

•that is multipart or carbonless

•that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

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Envelopes

Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can only be fed from the MP tray. Do not print envelopes using duplex printing. We recommend that you print a test envelope to make sure the print results are what you want before you print or purchase a large quantity of envelopes.

Check the following:

Envelopes should have a lengthwise sealing flap.

The sealing flaps should be folded crisply and correctly (irregularly cut or folded envelopes may cause paper jams).

Envelopes should consist of two layers of paper in the area circled in figure below.

1

1

1Feeding direction

Envelope joints that are sealed by the manufacturer should be secure.

We recommend that you do not print within 15 mm of the edges of envelopes.

Types of envelopes to avoid

IMPORTANT

DO NOT use envelopes:

•that are damaged, curled, wrinkled or an unusual shape

•that are extremely shiny or textured

•with clasps, staples, snaps or tie strings

•with self-adhesive closures

•that are of a baggy construction

•that are not sharply creased

•that are embossed (have raised writing on them)

•that were previously printed by a laser machine

•that are pre-printed on the inside

•that cannot be arranged neatly when stacked

•that are made of paper that weighs more than the paper weight specifications for the machine

•with edges that are not straight or consistently square

•with windows, holes, cut-outs or perforations

•with glue on surface as shown in figure below

•with double flaps as shown in figure below

Loading paper and documents

•with sealing flaps that have not been folded at purchase

•with sealing flaps as shown in figure below

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•with each side folded as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

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