Brother MFC-5440CN, MFC-5840CN User Manual

USER’S GUIDE

MFC-5440CN

MFC-5840CN

Version C

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-5440CN and MFC-5840CN (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

©1996-2004 Brother Industries, Ltd.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

i

Safety precautions

To use the MFC safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage	Do not handle the plug with wet
electrodes inside the MFC.	hands. Doing this might cause
Before you clean the MFC,	an electrical shock.
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.

To prevent injuries, be careful	To prevent injuries, be careful
not to put your hands on the	not to touch the area shaded in
edge of the MFC under the	the illustration.
scanner cover.

When you move the MFC, place a hand at each side of the unit and grasp the grooved panels so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the MFC by holding the scanner cover.

Most of the illustrations in this User’s Guide show the MFC-5440CN.

ii

WARNING

■Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket.

Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

■This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2.Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3.Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

iii

Choosing a location

Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. To make sure the ADF can feed the maximum of 35 pages, keep the temperature between 20°C and 30°C.

Caution

■Avoid placing your MFC in a high-traffic area.

■Avoid placing your MFC on the carpet.

■Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.

■Do not connect your MFC to electrical sockets controlled by wall switches or automatic timers.

■Disruption of power can wipe out information in the MFC’s memory.

■Do not connect your MFC to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■Avoid interference sources, such as speakers or the base units of cordless phones.

iv

Quick Reference Guide

Sending faxes	Dialling operations
Automatic Transmission	Speed-Dialling

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Enter the fax number using Speed-Dial, Search or the dial pad.

4 Press Mono Start or Colour Start.

Storing numbers

Storing Speed-Dial numbers

1 Press Menu/Set, 2, 3, 1.

2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set.

3 Enter a number (up to 20 digits), and then press

Menu/Set.

4 Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set.

5 Press Stop/Exit.

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number.

4 Press Mono Start or Colour Start.

Using Search

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

4 Press ▲ or	▲ to search the
memory.

5 Press Mono Start or Colour Start.

Making copies

1 Press (Copy) to illuminate it in green.

2 Load your document.

3 Press Mono Start or Colour Start.

v

Table of Contents

1	Introduction ..........................................................................	1-1
	Using this Guide ...............................................................	1-1
	Finding information .....................................................	1-1
	Symbols used in this Guide ........................................	1-1
	Control panel overview .....................................................	1-2
	Turning the MFC to Power Save condition.................	1-5
	Power Save Setting ....................................................	1-6
	Load documents ...............................................................	1-7
	Using the automatic document feeder (ADF) .............	1-7
	Recommended environment ..................................	1-7
	Using the scanner glass .............................................	1-9
	About paper ....................................................................	1-10
	Recommended Paper...............................................	1-10
	Handling and using special paper ............................	1-11
	Paper type and size for each operation................	1-12
	Paper weight, thickness and capacity ..................	1-13
	Paper capacity of the output paper tray ..............	1-13
	Printable area .......................................................	1-14
	How to load paper, envelopes and post cards .........	1-15
	To load paper or other media ...............................	1-15
	To load paper in the paper tray#2
	(MFC-5840CN only) .........................................	1-17
	To load envelopes ................................................	1-20
	To load post cards................................................	1-21
	About fax machines ........................................................	1-22
	Fax tones and handshake ........................................	1-22
	ECM (Error Correction Mode)...................................	1-23

2	Getting started .....................................................................	2-1
	Initial Setup .......................................................................	2-1
	Setting the Date and Time..........................................	2-1
	Setting Tone or Pulse dialling mode
	(Not available in New Zealand) ..............................	2-1
	Setting the Station ID..................................................	2-2
	Setting the Phone Line Type ......................................	2-3
	PABX and TRANSFER ..........................................	2-3
	General Setup ..................................................................	2-4
	Setting the Mode Timer ..............................................	2-4
	Setting the Paper Type...............................................	2-4
	Setting the Paper Size................................................	2-5
	Setting the Ring Volume.............................................	2-6

vi

	Setting the Beeper Volume.........................................	2-6
	Setting the Speaker Volume .......................................	2-7
	Setting the LCD Contrast............................................	2-8
	Setting the Tray Use for Copy mode
	(MFC-5840CN only) ...............................................	2-8
	Setting the Tray Use for Fax mode
	(MFC-5840CN only) ...............................................	2-9
3	Setup Send ...........................................................................	3-1
	How to enter Fax mode ....................................................	3-1
	How to dial ........................................................................	3-1
	Manual dialling............................................................	3-1
	Speed-Dialling ............................................................	3-2
	Search ........................................................................	3-2
	Fax Redial...................................................................	3-2
	How to Fax (B&W and Colour) .........................................	3-3
	Colour fax transmission ..............................................	3-3
	Faxing from the ADF...................................................	3-3
	Faxing from the scanner glass....................................	3-4
	Automatic transmission...............................................	3-5
	Manual transmission...................................................	3-5
	Basic sending operations..................................................	3-6
	Sending faxes using multiple settings.........................	3-6
	Contrast ......................................................................	3-6
	Fax Resolution............................................................	3-7
	Dual Access (Not available for colour faxes) ..............	3-8
	Real Time Transmission .............................................	3-9
	Checking job status ..................................................	3-10
	Cancelling a fax in progress .....................................	3-10
	Cancelling a scheduled job.......................................	3-10
	Advanced sending operations ........................................	3-11
	Broadcasting (Not available for colour faxes) ...........	3-11
	Overseas Mode ........................................................	3-12
	Delayed Fax (Not available for colour faxes)............	3-13
	Delayed Batch Transmission
	(Not available for colour faxes).............................	3-14
	Setup for Polled Transmit (Standard)
	(Not available for colour faxes).............................	3-14
	Setup for Polled Transmit with Secure Code
	(Not available for colour faxes).............................	3-15

vii

	TX Lock (Key Lock for some countries)....................	3-16
	Setting up the password.......................................	3-17
	Changing the TX Lock password .........................	3-17
	Turning TX Lock on ..............................................	3-17
	Turning TX Lock off ..............................................	3-18
	Faxing letter size documents from the scanner
	glass .....................................................................	3-18
4	Setup Receive ......................................................................	4-1
	Basic receiving operations................................................	4-1
	Choosing the Receive Mode ......................................	4-1
	To select or change your Receive Mode ................	4-2
	Setting the Ring Delay................................................	4-2
	Setting the F/T Ring Time (Fax/Tel mode only)..........	4-3
	Fax Detect ..................................................................	4-4
	Printing a reduced incoming fax (Auto Reduction) .....	4-5
	Printing a fax from the memory ..................................	4-5
	Reception into memory
	(Not available for colour fax reception)...................	4-6
	Polling.........................................................................	4-7
	Secure Polling ........................................................	4-7
	Setup for Polling Receive (Standard) .....................	4-7
	Setup for Polling Receive with Secure Code..........	4-8
	Setup Delayed Polling Receive ..............................	4-8
	Sequential Polling...................................................	4-9
5	Quick-Dial numbers and dialling options ..........................	5-1
	Storing numbers for easy dialling .....................................	5-1
	Storing Speed-Dial numbers ......................................	5-1
	Changing Speed-Dial numbers ..................................	5-2
	Setting up Groups for Broadcasting ...........................	5-3
	Dialling options .................................................................	5-5
	Access codes and credit card numbers......................	5-5
	Pause .........................................................................	5-5
	Tone or Pulse (Not available in New Zealand) ...........	5-6
6	Remote Fax Options (Not available for colour faxes) .......	6-1
	Setting up Fax Forwarding .........................................	6-1
	Setting Fax Storage....................................................	6-2
	Setting PC Fax Receive .............................................	6-2
	Turning off Remote Fax Options ................................	6-3
	Setting your Remote Access Code.............................	6-4

viii

	Remote Retrieval ..............................................................	6-5
	Using your Remote Access Code...............................	6-5
	Remote commands.....................................................	6-6
	Retrieving fax messages ............................................	6-7
	Changing your Fax Forwarding number .....................	6-7
7	Printing reports ....................................................................	7-1
	Fax settings and activity ...................................................	7-1
	Customizing the Transmission Verification Report .....	7-1
	Setting the Journal Period ..........................................	7-2
	Printing reports ...........................................................	7-3
	How to print a report ...............................................	7-3
8	Making copies ......................................................................	8-1
	Using the MFC as a copier ...............................................	8-1
	Enter Copy mode........................................................	8-1
	Making a single copy ..................................................	8-2
	Making multiple copies ...............................................	8-2
	Stop copying ...............................................................	8-2
	Using the temporary Copy keys........................................	8-3
	Increasing copy speed or quality ................................	8-4
	Enlarging or reducing the image copied .....................	8-5
	Setting the paper type
	(MFC-5440CN only) ...............................................	8-6
	Using the Tray Select key
	(MFC-5840CN only) ...............................................	8-7
	Changing the temporary copy settings .......................	8-8
	Setting paper type
	(MFC-5840CN only) ...........................................	8-9
	Setting paper size...................................................	8-9
	Adjusting brightness .............................................	8-10
	Adjusting contrast .................................................	8-10
	Sorting copies using the ADF ...............................	8-11
	Making N in 1 copies or a poster
	(Page Layout) ...................................................	8-11
	Changing the default copy settings.................................	8-15
	Increasing copy speed or quality ..............................	8-15
	Adjusting brightness .................................................	8-15
	Adjusting contrast .....................................................	8-15
	Adjusting colour saturation .......................................	8-16
	Legal limitations ..............................................................	8-17

ix

9	Walk-Up PhotoCapture Center™
	(MFC-5840CN only) ..............................................................	9-1
	Introduction .......................................................................	9-1
	PhotoCapture Center™ requirements .....................	9-2
	Getting started ..................................................................	9-3
	Printing the Index (Thumbnails)........................................	9-5
	Printing images.................................................................	9-6
	DPOF printing.............................................................	9-8
	Changing the default settings .....................................	9-9
	Increasing print speed or quality ............................	9-9
	Setting the paper & size .........................................	9-9
	Adjusting brightness .............................................	9-10
	Adjusting contrast.................................................	9-10
	Colour enhancement ............................................	9-10
	Cropping...............................................................	9-12
	Borderless ............................................................	9-12
	Understanding the Error Messages..........................	9-13
	Using PhotoCapture Center™ from your PC...................	9-14
	Using PhotoCapture Center™ for scanning
	documents ...................................................................	9-14

10	Important information .......................................................	10-1
	Important Information for Australia .................................	10-1
	IMPORTANT-For Your Safety. .................................	10-1
	Disconnect device ................................................	10-1
	LAN connection ........................................................	10-1
	International ENERGY STAR® Compliance
	Statement .............................................................	10-2
	Important safety instructions.....................................	10-2
	Important Information for New Zealand ..........................	10-4
	Important Safety Instructions....................................	10-4
	IMPORTANT-For Your Safety ..................................	10-7
	Disconnect device ................................................	10-7
	IMPORTANT NOTICE..............................................	10-7
	LAN connection ........................................................	10-7
	Important Information for Some Countries .....................	10-8
	Important Safety Instructions....................................	10-8
	LAN connection ......................................................	10-10
	Trademarks ............................................................	10-11

x

11	Troubleshooting and routine maintenance .....................	11-1
	Troubleshooting ..............................................................	11-1
	Error messages ........................................................	11-1
	Document jams.........................................................	11-5
	Document is jammed in the top of the ADF unit.....	11-5
	Document is jammed inside the ADF unit. ...........	11-5
	Printer jam or paper jam ...........................................	11-6
	Paper is jammed inside the paper tray .................	11-6
	Paper is jammed inside the MFC .........................	11-7
	If you are having difficulty with your MFC .................	11-9
	Compatibility ...........................................................	11-14
	How to improve print quality .........................................	11-15
	Cleaning the print head...........................................	11-15
	Checking the print quality .......................................	11-16
	Checking the printing alignment .............................	11-18
	Checking the ink volume...............................................	11-19
	Packing and shipping the MFC...............................	11-20
	Routine maintenance....................................................	11-23
	Cleaning the scanner..............................................	11-23
	Cleaning the MFC printer platen.............................	11-24
	Replacing the ink cartridges ...................................	11-25

A	Appendix A ..........................................................................	A-1
	Telephone Service for Australia.......................................	A-1
	Telstra® FaxStream® Duet® (Distinctive Ringing) ......	A-1
	What is the Advantage of using Telstra®
	FaxStream® Duet® Function?............................	A-1
	How does Telstra® FaxStream® Duet® Work? ......	A-2
	Set the Distinctive Ringing to ON ..........................	A-3
	Caller ID (Caller IDentification) ..................................	A-3
	Advantages of Caller ID.........................................	A-3
	How Does the Caller ID Work?..................................	A-4
	The Caller ID Appears on the Display When Your
	Telephone Rings ...............................................	A-4
	The Caller ID is Stored in Your MFC Memory ...........	A-4
	Viewing Caller ID List.................................................	A-5
	Printing Caller ID List.............................................	A-5
	Telephone Service for New Zealand ...............................	A-6
	FaxAbility ...................................................................	A-6
	How Will the Fax Machine Treat All Other Numbers?... A-6
	What is the Advantage of Using the FaxAbility
	Function?...........................................................	A-6
	How Does FaxAbility Work? ..................................	A-7
	How to Turn FaxAbility OFF or ON........................	A-8

xi

	Caller ID (Caller IDentification) ...................................	A-9
	Advantages of Caller ID .........................................	A-9
	How Does the Caller ID Work?...................................	A-9
	The Caller ID Appears on the Display When Your
	Telephone Rings ................................................	A-9
	Viewing Caller ID List ...............................................	A-10
	Printing Caller ID List............................................	A-10
	Telephone Service for Some Countries..........................	A-11
	Distinctive Ringing
	(For Singapore and Hong Kong) ..........................	A-11
	Setting the Distinctive Ringing..............................	A-11
	Caller ID (For Singapore and Hong Kong) ...............	A-12
	Viewing Caller ID List ...............................................	A-13
	Printing Caller ID List............................................	A-13
	Advanced receiving operations ......................................	A-14
	Operation from extension telephones.......................	A-14
	Fax/Tel mode............................................................	A-14
	Fax/Tel mode in the power save condition ...............	A-14
	Using a cordless external handset ...........................	A-15
	Changing the remote codes .....................................	A-15
	Connecting an external device to your MFC ..................	A-16
	Connecting an external telephone............................	A-16
	Connecting an external telephone answering device
	(TAD)....................................................................	A-17
	Sequence .............................................................	A-17
	Connections .........................................................	A-19
	Recording outgoing message (OGM) on an
	external TAD ....................................................	A-19
	Multi-line connections (PBX)
	(For Australia and New Zealand only)..................	A-20
	If you are installing the MFC to work with a
	PBX ..................................................................	A-20
	Custom features on your phone line.........................	A-20
B	Appendix B ..........................................................................	B-1
	On-screen programming...................................................	B-1
	Menu table..................................................................	B-1
	Memory storage..........................................................	B-1
	Navigation keys ................................................................	B-2
	Entering Text ............................................................	B-12
	Inserting spaces ...................................................	B-12
	Making corrections ...............................................	B-12
	Repeating letters ..................................................	B-12
	Special characters and symbols ..........................	B-13

xii

G	Glossary ...............................................................................	G-1
S	Specifications ......................................................................	S-1
	Product description ..........................................................	S-1
	General ............................................................................	S-1
	Print media.......................................................................	S-3
	Copy ................................................................................	S-4
	PhotoCapture Center (MFC-5840CN only)......................	S-5
	Fax...................................................................................	S-6
	Scanner ...........................................................................	S-7
	Printer ..............................................................................	S-8
	Interfaces .........................................................................	S-8
	Computer requirements ...................................................	S-9
	Consumable items .........................................................	S-10
	Network (LAN) ...............................................................	S-11
	Optional External Wireless Print/Scan Server
	(NC-2200w) ................................................................	S-12
	Index .......................................................................................	I-1
	Remote Retrieval Access card ..........................................	R-1

xiii

1 Introduction

Using this Guide

Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold	Bold typeface identifies specific keys on the MFC
	control panel.
Italics	Italicized typeface emphasizes an important point
	or refers you to a related topic.

Courier New Courier New type face identifies the messages on the LCD of the MFC.

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the MFC.

INTRODUCTION 1 - 1

Control panel overview

MFC-5440CN		MFC-5840CN
8	7	8	7
9	6	9	6
	5		5

10

4

10

4

3

3

	11
2	2
11
	12
1	1

1 - 2 INTRODUCTION

1Fax and Telephone keys: Hook

Press before dialling if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Fax Resolution

Sets the resolution when you send a fax.

2Copy keys (Temporary settings):

Options

You can quickly and easily select temporary settings for copying.

Quality

Use this key to temporarily change the quality for copying.

Enlarge/Reduce

Lets you enlarge or reduce copies depending on the ratio you select.

Paper Type (MFC-5440CN only)

You can select which type of paper you want to use for the next copy.

Tray Select (MFC-5840CN only)

You can select which tray you want to use for the next copy.

3Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the MFC. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

4 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

5

Stop/Exit

Stops an operation or exits from the menu.

6

Colour Start

Lets you start sending faxes or make copies in full colour. Also lets you start a scanning operation (in colour or black,

depending on the scanning setting on your PC).

7

Mono Start

Lets you start sending faxes or make copies in black and white. Also lets you start a scanning operation (in colour or black, depending on the scanning setting on your PC).

INTRODUCTION 1 - 3

8Power Save

You can turn the MFC to power save condition.

9Navigation keys: Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the MFC.

When using the one-way speaker or during ringing in fax mode, you can press these keys to adjust the volume.

▲ Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.

▲

Press to scroll backward to a menu selection.

▲ or ▼

Press to scroll through the menus and options.

<Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your MFC.

APrint keys:

Job Cancel (MFC-5440CN only)

Cancels the current print job and clear data from the printer memory.

Reports (MFC-5440CN only)

Lets you print lists of information about your MFC.

Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

BPhoto keys: (MFC-5840CN only) PhotoCapture

Lets you access the PhotoCapture Center™ mode.

Print Index

You can quickly and easily print the index with thumbnail images from your media card.

1 - 4 INTRODUCTION

Turning the MFC to Power Save condition

When the MFC is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the MFC will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-6. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your MFC. If you want to do other operations, you must turn the MFC back on.

Turning the MFC to Power Save condition
Press and hold down the Power Save	Shutting Down
key until the LCD shows:
The LCD light will go off.
Turning the MFC to Power Save condition off
Press and hold down the Power Save	Please Wait
key until the LCD shows:
The LCD will show the date and time (Fax
mode).

Even if you have turned the MFC off, it will periodically clean the print head to preserve print quality.

If you unplug the AC power cord, no MFC operations will be available.

You can turn the MFC Off by customizing the Power Save key as shown next page. In this Off mode, no MFC operation will be available. (See Power Save Setting on page 1-6.)

The external telephone or TAD is always available.

INTRODUCTION 1 - 5

Power Save Setting

You can customize the machine’s Power Save key. The default mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off. (See Turning the MFC to Power Save condition on page 1-5.)

1

2

3

4

Press Menu/Set, 1, 5.

Press ▲ or ▼ to select Off (or On). Press Menu/Set.

Press Stop/Exit.

On/Off Setting	Receive Mode	Available Operations
Fax Receive:On	Fax Only	Fax Receive, Fax Detect, Delayed Fax,
(default)	External TAD	Remote Fax Option, Remote Retrieval:
		■ You cannot receive a fax with
		Mono Start or Colour Start.
		■ Delayed Fax and Remote Fax
		Option should be set before you
		switch off the MFC.
	Manual	Delayed Fax, Fax Detect:
	Fax/Tel*	■ You cannot receive a fax with
		Mono Start or Colour Start.
		■ * You cannot receive a fax
		automatically even if you have set
		the receive mode to Fax/Tel.
		■ Delayed Fax should be set before
		you switch off MFC.
Fax Receive:Off	—	No MFC operations will be available.

1 - 6 INTRODUCTION

Load documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.

Using the automatic document feeder (ADF)

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard (80 gsm) paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature:	20° C - 30° C
Humidity:	50% - 70%
Paper:	80 gsm A4

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on page 1-9.)

■Make sure documents written with ink are completely dry.

■Documents to be faxed must be from 14.8 to 21.6 cm wide and 14.8 to 35.6 cm long.

INTRODUCTION 1 - 7

1 Unfold the ADF Document Support.

2 Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller.

3

4

Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap.

ADF Document

Output Support Flap

DO NOT pull on the document while it is feeding.

To use the ADF, the scanner glass must be empty.

1 - 8 INTRODUCTION

Using the scanner glass

You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to A4 size (21.6 to 29.7 cm).

To use the scanner glass, the ADF must be empty.

1 Lift the document cover.

Place documents face down on the scanner glass

2 Using the document guidelines on the left, center the document face down on the scanner glass.

3 Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it.

INTRODUCTION 1 - 9

About paper

The print quality can be affected by the type of paper you use in the MFC.

To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before purchasing large quantities.

For best results, use the recommended paper.

■When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2).

■When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.

■When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

■Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended Paper

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother Paper

Paper Type	Item
A4 Plain	BP60PA
A4 Glossy	BP60GLA
A4 Inkjet (Photo Matte)	BP60MA
1 - 10 INTRODUCTION

Handling and using special paper

■Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

■Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Do not use paper:

■ that are damaged, curled, wrinkled, or irregularly shaped

2 mm or longer

2 mm or longer

■that are extremely shiny or highly textured

■that were previously printed by a printer

■that cannot be arranged uniformly when stacked

■that are made with a short grain

INTRODUCTION 1 - 11

INTRODUCTION 12 - 1

Paper type and size for each operation

Paper Type	Paper Size				Usage
			Fax	Copy		PhotoCapture	Printer
						(MFC-5840CN only)
Cut Paper	Letter	216 x 279 mm (8 1/2" x 11")	Yes*	Yes*		Yes	Yes*
	A4	210 x 297 mm (8.3" x 11.7")	Yes*	Yes*		Yes	Yes*
	Legal	216 x 356 mm (8 1/2" x 14")	Yes*	Yes*		-	Yes*
	Executive	184 x 267 mm (7 1/4" x 10 1/2")	-	-		-	Yes*
	JIS B5	182 x 257 mm (7.2" x 10.1")	-	-		-	Yes*
	A5	148 x 210 mm (5.8" x 8.3")	-	Yes		-	Yes
	A6	105 x 148 mm (4.1" x 5.8")	-	-		-	Yes
Cards	Photo	102 x 152 mm (4" x 6")	-	Yes		Yes	Yes
	Photo L	89 x 127 mm (3 1/2" x 5")	-	-		-	Yes
	Photo 2L	127 x 178 mm (5" x 7")	-	-		Yes	Yes
	Index Card	127 x 203 mm (5" x 8")	-	-		-	Yes
	Post Card 1	100 x 148 mm (3.9" x 5.8")	-	-		-	Yes
	Post Card 2 (Double)	148 x 200 mm (5.8" x 7.9")	-	-		-	Yes
Envelopes	C5 Envelope	162 x 229 mm (6.4" x 9")	-	-		-	Yes
	DL Envelope	110 x 220 mm (4.3" x 8.7")	-	-		-	Yes
	COM-10	105 x 241 mm (4 1/8" x 9 1/2")	-	-		-	Yes
	Monarch	98 x 191 mm (3 7/8" x 7 1/2")	-	-		-	Yes
	JE4 Envelope	105 x 235 mm (4.1" x 9.3")	-	-		-	Yes
Transparencies	Letter	216 x 279 mm (8 1/2" x 11")	-	Yes		-	Yes
	A4	210 x 297 mm (8.3" x 11.7")	-	Yes		-	Yes

* Tray#2 is also available. (MFC-5840CN only)

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of sheets
Cut Paper	Plain Paper	64 to 120 gsm	0.08 to 0.15 mm	100*1*2
		(17 to 32 lb)	(0.003" to 0.006")
				250*3 (Tray#2)
				(MFC-5840CN only)
	Inkjet Paper	64 to 200 gsm	0.08 to 0.25 mm	20
		(17 to 53 lb)	(0.003" to 0.01")
	Glossy Paper	Up to 220 gsm	Up to 0.25 mm	20
		(Up to 58 lb)	(Up to 0.01")
Cards	Photo Card	Up to 240 gsm	Up to 0.28 mm	20
		(Up to 64 lb)	(Up to 0.01")
	Index Card	Up to 120 gsm	Up to 0.15 mm	30
		(Up to 32 lb)	(Up to 0.006")
	Post Card	Up to 200 gsm	Up to 0.23 mm	30
		(Up to 53 lb)	(Up to 0.01")
Envelopes		75 to 95 gsm	Up to 0.52 mm	10
		(20 to 25 lb)	(Up to 0.02")
Transparencies		-	-	10

*1 Up to 50 sheets for Legal size paper (80 gsm). *2 Up to 100 sheets of 80 gsm.

*3 Up to 250 sheets of 80 gsm. *4 75 to 95 gsm (20 to 25 lb)

Paper capacity of the output paper tray

Output Paper

Tray

Up to 50 sheets of 80 gsm (A4)

■Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.

■Legal paper cannot be stacked on the output paper tray.

INTRODUCTION 1 - 13

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

			Cut Sheet Paper									Envelopes
3					4			3					4
1								1

					2					2
			■ unprintable area
		1Top				2Bottom		3Left		4Right
Cut Sheet		3 mm				3 mm		3 mm		3 mm
		(0 mm)*1				(0 mm)*1		(0 mm)*1		(0 mm)*1
Envelopes		12 mm				24 mm		3 mm		3 mm

*1 When you set the Borderless feature to On.

■Printable area depends on the Printer driver settings.

■The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.

■(MFC-5840CN only)

You can use the borderless feature with Tray#1 only.

1 - 14 INTRODUCTION

How to load paper, envelopes and post cards

■For Tray#2, see To load paper in the paper tray#2 (MFC-5840CN only) on page 1-17.

■(MFC-5840CN only)

If you are using Auto Select, after refilling the paper tray you should open and close the scanner cover to reset it.

To load paper or other media

1 Pull the paper tray completely out of the MFC and remove the output paper tray.

2 Press and slide the paper side guide to fit the paper width.

Paper Side Guide

3 Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

INTRODUCTION 1 - 15