Kyocera TASKALFA 221, TASKALFA 181 Manual

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change for improvement without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

•Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company. TrueType is a registered trademark of Apple Computer, Inc.

•All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows XP printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows Server 2008 and Windows 2000 environments.

User Interface screen captures shown in this guide may differ depending on your printing device.

Models supported by the KX printer driver

TASKalfa 181

TASKalfa 221

Copyright © 2009 KYOCERA MITA Corporation

All rights reserved.

Table of Contents

Chapter 1	Installation
	Preparing to Install the Driver ........................................................................................................	1-1
	Utilities Installation ........................................................................................................................	1-2
	Upgrading Driver Components ......................................................................................................	1-2
	Express Installation .......................................................................................................................	1-2
	Installing on Windows Vista and Windows XP .........................................................................	1-2
	Custom Installation .......................................................................................................................	1-4
	Installing on Windows Vista and Windows XP with a USB Connection ...................................	1-4
	Installing on Windows Vista and Windows XP with a Network Connection .............................	1-5
	Optional Printer Components ........................................................................................................	1-6
	Installing Optional Printer Components ...................................................................................	1-7
	Installing the Printer Wizard ..........................................................................................................	1-7
	Installing on Windows Vista .....................................................................................................	1-7
	Installing on Windows XP and Windows 2000 .........................................................................	1-8

Chapter 2 Device Settings

Accessing the Device Settings Tab	............................................................................................... 2-1
Device Options ..............................................................................................................................	2-2
Setting Device Options ............................................................................................................	2-2
Setting Up Virtual Mail Boxes ..................................................................................................	2-2
Auto Configure ..............................................................................................................................	2-3
Enabling Auto Configuration ....................................................................................................	2-3
Memory .........................................................................................................................................	2-3
Setting the Memory .................................................................................................................	2-4
RAM Disk ......................................................................................................................................	2-4
Setting RAM Disk ....................................................................................................................	2-4
Administrator Settings ...................................................................................................................	2-4
Job Accounting ........................................................................................................................	2-5
Operation Panel Message .......................................................................................................	2-6
Show Quick Print Tab ..............................................................................................................	2-6
Lock Security Settings .............................................................................................................	2-7
Administrator Password ..........................................................................................................	2-7
SNMP ......................................................................................................................................	2-7
User Settings ................................................................................................................................	2-9
Identification ............................................................................................................................	2-9
Units ........................................................................................................................................	2-9
Language Preference ..............................................................................................................	2-9
PDL (Page Description Language) .............................................................................................	2-10
PDL Options ..........................................................................................................................	2-10
PDF .......................................................................................................................................	2-11
Compatibility Settings .................................................................................................................	2-14
Media Source Enumeration ...................................................................................................	2-14
Ignore Application Collation ...................................................................................................	2-14

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	Combine Source and Media Type Lists .................................................................................	2-15
Chapter 3	Quick Print
	Quick Print Options .......................................................................................................................	3-1
	Specifying Print Options ..........................................................................................................	3-1
	Collation ..................................................................................................................................	3-2
	Duplex Printing ........................................................................................................................	3-2
	Multiple Pages per Sheet ........................................................................................................	3-3
	Profile Options ..............................................................................................................................	3-3
	Selecting Profiles .....................................................................................................................	3-3
	Saving a Profile .......................................................................................................................	3-3
	Editing a Profile .......................................................................................................................	3-4
	Deleting a Profile .....................................................................................................................	3-4
	Importing a Profile ...................................................................................................................	3-4
	Exporting a Profile ...................................................................................................................	3-5
Chapter 4	Basic
	Printer Driver Settings Access .......................................................................................................	4-1
	Changing the Default Driver Settings ............................................................................................	4-1
	Basic Paper Settings .....................................................................................................................	4-2
	Source and Media Types ..............................................................................................................	4-2
	Print Size and Page Size ...............................................................................................................	4-3
	Duplex Printing ..............................................................................................................................	4-3
	Printing in Duplex Mode ..........................................................................................................	4-4
	Collation ........................................................................................................................................	4-4
	Printing Collated Documents ...................................................................................................	4-4
	EcoPrint ........................................................................................................................................	4-5
	Kyocera Logo ................................................................................................................................	4-5
	Displaying Version Information ................................................................................................	4-5
	Displaying Plug-in Information .................................................................................................	4-5
Chapter 5	Layout
	Booklet ..........................................................................................................................................	5-1
	Printing a Booklet ....................................................................................................................	5-1
	Multiple Pages per Sheet ..............................................................................................................	5-2
	Printing Multiple Pages per Sheet ...........................................................................................	5-2
	Poster ............................................................................................................................................	5-2
	Printing a Poster ......................................................................................................................	5-3
	Scaling ..........................................................................................................................................	5-3
	Gutter ............................................................................................................................................	5-4
Chapter 6	Finishing
	Staple ............................................................................................................................................	6-1
	Stapling a Print Job .................................................................................................................	6-2
	Separation .....................................................................................................................................	6-2
	Rotate Copies ..........................................................................................................................	6-2
	Offset Jobs ..............................................................................................................................	6-3
Chapter 7	Imaging
	Print Quality and Custom Quality ..................................................................................................	7-1
	Selecting Print Quality .............................................................................................................	7-1
	Selecting EcoPrint ...................................................................................................................	7-2
	Fonts .............................................................................................................................................	7-2
	Font Settings ...........................................................................................................................	7-2

ii	User Guide

	Selecting Font Settings ............................................................................................................	7-3
	Font Substitution .....................................................................................................................	7-3
	Disabling Device Fonts ............................................................................................................	7-3
	Graphics ........................................................................................................................................	7-4
	Pattern Scaling ........................................................................................................................	7-4
	Inversion Settings ....................................................................................................................	7-4
	Optimization Settings ..............................................................................................................	7-5
	Halftone Screen .......................................................................................................................	7-5
	Adjusting Grayscale ......................................................................................................................	7-6
	Text and Graphics Effects .............................................................................................................	7-6
Chapter 8	Publishing
	Cover Mode ..................................................................................................................................	8-1
	Printing Covers ........................................................................................................................	8-1
	Cover Mode Options ................................................................................................................	8-2
	Choosing Cover Media ............................................................................................................	8-5
	Page Insert ....................................................................................................................................	8-5
	Printing Page Inserts ...............................................................................................................	8-5
	Page Insertion Options ............................................................................................................	8-6
	Transparency Interleaving ............................................................................................................	8-6
	Interleaving Transparencies ....................................................................................................	8-7
Chapter 9	Job
	Job Storage (e-MPS) ....................................................................................................................	9-1
	Job Storage (e-MPS) options ..................................................................................................	9-2
	Temporary .....................................................................................................................................	9-2
	Storing a Temporary Print Job .................................................................................................	9-2
	Permanent ....................................................................................................................................	9-3
	Storing a Permanent Print Job .................................................................................................	9-3
	Virtual Mail Box .............................................................................................................................	9-3
	Storing a Job in a Virtual Mail Box ...........................................................................................	9-3
	Printing Jobs from a Virtual Mail Box .......................................................................................	9-4
	Quick Copy ...................................................................................................................................	9-4
	Printing a Quick Copy Job .......................................................................................................	9-4
	Reprinting a Quick Copy Job ...................................................................................................	9-5
	Proof and Hold ..............................................................................................................................	9-5
	Printing a Proof and Hold Job ..................................................................................................	9-6
	Printing the Remaining Proof and Hold Copies .......................................................................	9-6
	Private Print ..................................................................................................................................	9-6
	Storing a Private Print Job .......................................................................................................	9-7
	Printing a Private Print Job ......................................................................................................	9-7
	Job Storage ...................................................................................................................................	9-7
	Storing a Job Storage Job .......................................................................................................	9-8
	Printing a Job Storage Job ......................................................................................................	9-8
	Job Name ......................................................................................................................................	9-9
	Don’t Use Application Name ....................................................................................................	9-9
	Overwrite Job Name ................................................................................................................	9-9
	Selecting a Job Name .............................................................................................................	9-9
Chapter 10	Advanced
	Prologue/Epilogue .......................................................................................................................	10-1
	Selecting a Prologue/Epilogue File ........................................................................................	10-1
	Editing a Prologue/Epilogue File ...........................................................................................	10-2
	Deleting a Prologue/Epilogue File .........................................................................................	10-2
	Assigning a Prologue/Epilogue File .......................................................................................	10-2

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Unassigning a Prologue/Epilogue File ...................................................................................	10-2
Specifying the Insertion Point ................................................................................................	10-2
Watermark ..................................................................................................................................	10-3
Adding or Editing a Watermark ..............................................................................................	10-3
Page Selection for Watermark ...............................................................................................	10-4
Security Watermark ....................................................................................................................	10-5
Adding or Editing a Security Watermark ................................................................................	10-6
Adjusting Security Watermark Calibration .............................................................................	10-7
Page Selection for Security Watermark .................................................................................	10-7
Locking the Security Watermark Settings ..............................................................................	10-8
Configuring Status Monitor ..........................................................................................................	10-8
Setting Status Monitor Preferences .......................................................................................	10-9
EMF Spooling ...........................................................................................................................	10-10
Enabling Client Profile ...............................................................................................................	10-11

Chapter 11 Profiles

Selecting Profiles ........................................................................................................................	11-1
Saving a Profile ...........................................................................................................................	11-2
Editing a Profile ...........................................................................................................................	11-2
Deleting a Profile .........................................................................................................................	11-2
Importing a Profile .......................................................................................................................	11-3
Exporting a Profile .......................................................................................................................	11-3
Glossary ...................................................................................................................................................................	v

iv	User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences.

These features are available in the Installation process:

Express Installation on page 1-2

Custom Installation on page 1-4

Installing Optional Printer Components on page 1-7

Installing the Printer Wizard on page 1-7

Note: In Windows Vista, Windows XP, and Windows 2000, you must be logged in with administrator rights to install the printer driver. If you connect a USB (Universal Serial Bus) cable before printer driver installation, it is strongly recommended that you cancel the Found New Hardware Wizard and install the software through the Product Library CD menu. Browsing the CD and installing each driver separately is not recommended.

Preparing to Install the Driver

This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.

1 Turn on the computer and the printer. If you have a USB connection, the Windows Found New Hardware Wizard dialog box appears. Click Cancel.

2

3

4

5

Insert the Product Library CD into the CD drive.

After the installation wizard begins, the Main Menu appears.

Note: If the Product Library fails to start after inserting the Product Library CD into the CD drive, use Windows Explorer to locate Setup.exe on the local drive and double-click to open.

Click View License Agreement to read the license agreement.

Click Accept to proceed.

To begin the installation, click Install Software.

Note: If the Windows Security warning dialog box appears at any point during the installation process, click Install this driver software anyway.

6 The Installer wizard appears. Click Next.

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Installation

The installation differs based on your operating system and connection method. Select your operating system and connection method from the following list and proceed to the reference page to continue the installation.

Express Installation

Installing on Windows Vista and Windows XP on page 1-2

Custom Installation

Installing on Windows Vista and Windows XP with a USB Connection on page 1-4

Installing on Windows Vista and Windows XP with a Network Connection on page 1-5

Note: KPrint installs a client port monitor that lets Windows TCP/IP print from any network card connected to a printing system. KPrint supports LPR and IPP printing. For the KPrint Installation instructions, refer to your Product Library CD. KPrint uses a stand-alone installer.

Utilities Installation

On the Installation Method screen, click Utilities to install printer utilities. You can also select utilities to install during the Custom Installation procedure.

Upgrading Driver Components

1

2

If the installation wizard detects older driver or utility components, the Software Component Upgrade page appears.

Choose the component to upgrade. Click Next.

Confirm your upgrade settings. To start the upgrade, click Upgrade.

3 When the upgrade completes, click Next. The Installation Method page appears.

Express Installation

Express mode applies to driver installation for a USB or network connection only. The installation wizard discovers printers that are turned on, and connected by USB and network cable. In Custom Mode, you are able to select the installation packages and specify the port.

Installing on Windows Vista and Windows XP

This section describes the express installation procedure of the driver software on Windows Vista and Windows XP.

1 Ensure that your printer and computer are turned on and connected by USB or network cable.

Note: If the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

1-2	User Guide

Installation

2

3

On the Installation Method page, click Express Mode.

The Discover Printing System page opens to search for your printer. If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printer, contact your system administrator.

If Discovery finds your printer, click the printer name to select it.

4	Select Use host name for port name to use a host name for the Standard
	TCP/IP port. If the installation wizard still displays the IP address, contact your
	system administrator. (Not available with a USB connection.)
5	Click Information if you want to open a dialog box with details about IP
	Address, Host Name, Printer Model, Contact, Location, and Serial Number.
	Click OK. Click Next. (Not available with a USB connection.)
6	On the Printer Settings page, you can assign a name to the printing system.
	You can also choose to share this printer with others or set this printer as the
	default printer. Make your selections, and then click Next.
7	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
8	The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Device Settings

Select Device Settings to open the Device Settings tab where you can choose installed options for your printing system. (In Windows Vista, or with a USB connection, the Device Settings check box is not displayed).

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

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Installation

The installation of the printer is now complete. If prompted, restart your computer.

Custom Installation

Custom Mode is an option to install utilities. You can specify the printer port, fonts, and the utilities you want to install.

Printer drivers that ship with Windows operating systems are called minidrivers. The minidriver is available separately for PCL and KPDL and provides basic support for your printer. Minidriver functionality is not documented in this user guide.

Installing on Windows Vista and Windows XP with a USB

Connection

This section describes the custom installation procedure of the driver software on Windows Vista and Windows XP using a USB connection.

1 Ensure that your printer and computer are turned on and connected using a USB cable.

2

3

On the Installation Method page, select Custom Mode.

The Discover Printing System page appears displaying Discover selected. You can use this option, or the Custom select option.

With the Discover option, you can let the system find all the devices available for driver installation. If you use this option, proceed to step 4.

With the Custom select option, you can choose the printing system and printer port to install. Proceed to step 6.

If Discover does not find your printing system, a message appears. Ensure that your printer is properly connected by the correct cable and is turned on, and then close the message box. Remove and reinsert the USB cable to your computer and retry the discovery. Contact your system administrator if the system cannot find your printer.

4	If Discover finds one or more USB printing systems, select your model from the
	list. Click Next.
5	On the Custom Installation page, select the driver and software packages you
	want to install from the Driver and Utility tabs, and clear those not intended for

installation. Click Next. Proceed to step 9.

6

7

8

On the Printing System page, select your model, and then click Next.

On the Printer Port page, select the port connected to your printing system. Click Next.

On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

1-4	User Guide

	Installation
9	On the Printer Settings page, you can assign a name for the printing system.
	You can also choose to share this printer with others or set this printer as the
	default printer. Make your selections, and then click Next.
10	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
	Note: If the Hardware Installation warning dialog box appears, click
	Continue Anyway.
11	The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing on Windows Vista and Windows XP with a Network

Connection

1

2

3

This section describes the custom installation procedure of the driver software on Windows Vista and Windows XP using a network connection.

Ensure that your printer and computer are connected to a network.

On the Installation Method page, select Custom Mode.

The Discover Printing System page appears displaying Discover selected. For an Express Installation, you can let Discover find your printing system, and proceed with the steps in Express Installation. Otherwise, you can choose Custom select, and click Next to continue with a custom installation.

4 On the Printing System page, select the model, and then click Next.

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Installation

5	On the Printer Port page, select the port connected to your printing system, or
	add a port connected to your system by clicking Add Port. Click Next.
6	On the Custom Installation page, select the driver and software packages you
	want to install from the Driver and Utility tabs, and clear those not intended for
	installation. Click Next.
7	On the Printer Settings page, you can assign a name for the printing system.
	You can also choose to share this printer with others or set this printer as the
	default printer. Make your selections, and then click Next.
8	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
	Note: If the Hardware Installation warning dialog box appears, click
	Continue.
9	The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in the Device Settings tab.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Device Settings

Select Device Settings to open the Device Settings tab where you can choose installed options for your printing system. (The Device Settings check box appears only with Windows XP.)

When the installation completes successfully, click Finish to exit the installation wizard and return to the Product Library CD menu.

Software installation failures generate the following message:

One or more software installations have failed.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components from the Product Library CD > Advanced Tools menu.

1-6	User Guide

Installation

Installing Optional Printer Components

1

2

3

4

5

6

On the Product Library CD menu, select Advanced Tools.

On the Advanced Tools page, select Optional Printer Components.

Select a printer, and click Next to install optional components.

On all Select pages, choose your components, and click Next.

On the Confirm Settings page, if the displayed settings are correct, click Install. Click Back to correct any settings.

The Printer Components Installation Completed page appears. Click Finish.

When you have completed installing printers and optional components, if prompted, restart your computer.

Installing the Printer Wizard

The Add Printer Wizard displays a series of screens that guide you through printer installation. You are prompted to make installation choices on each screen.

Installing on Windows Vista

1

2

3

4

5

This section describes how to install a printer driver using the Add Printer Wizard in Windows Vista.

Click the Start icon in the Windows taskbar at the bottom of the screen.

In the Start window, click Control Panel.

In the Control Panel, click Printers.

In the Printers window toolbar, click Add a printer.

The Add Printer Wizard appears. The wizard provides you with step by step driver installation instructions. Click either Add a local printer or Add a network, wireless or Bluetooth printer. Follow the instructions on each page, then click Next to proceed to the next page.

Note: If the Windows Security warning dialog box appears, click Install this driver software anyway.

6 The last page of the wizard appears with a message that you’ve successfully added the printer you selected. Installation of the printer driver is now complete. Click Print a test page if you want to produce sample print output from the newly installed printer. To close the Add Printer Wizard, click Finish.

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Installation

Installing on Windows XP and Windows 2000

	This section describes how to install a printer driver using the Add Printer
	Wizard on Windows XP and Windows 2000.
1	Click Start in the Windows taskbar, and click Control Panel.
2	Click Printers and Faxes to open the Printers and Faxes window.
3	Click Add a printer in the window area on the left.
	Note: The Add Printer Wizard can also be started by clicking Add printer in
	the File menu of the Printers and Faxes window.
4	The Add Printer Wizard appears. The wizard provides you with step by step
	driver installation instructions. Follow the instructions on each page, and then
	click Next to proceed to the next page.
	Note: If the Found New Hardware Wizard page appears, click Cancel. If the
	Hardware Installation warning dialog box appears, click Continue Anyway.
5	When the Completing the Add Printer Wizard page appears, installation of
	the printer driver is now complete. To close the Add Printer Wizard, click Finish.

If prompted, restart your computer.

1-8	User Guide

2 Device Settings

In the Device Settings tab, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

These features are available in the Device Settings tab:

Device Options on page 2-2

Auto Configure on page 2-3

Memory on page 2-3

RAM Disk on page 2-4

Administrator Settings on page 2-4

User Settings on page 2-9

PDL (Page Description Language) on page 2-10

Compatibility Settings on page 2-14

Accessing the Device Settings Tab

The Device Settings tab can be accessed from the Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.

1 Click Start, then click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows XP).

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2-1

Device Settings

2

3

Device Options

Right-click the printer icon, and click Properties.

Click the Device Settings tab.

Optional devices extend the capabilities of your printing system for source, finishing, and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

	You can set the printer driver to match the optional devices installed on your
	printing system.
1	In the Printer Properties dialog box, click the Device Settings tab.
2	In Device Settings > Device options, select the check boxes for all installed
	devices.

Setting Up Virtual Mail Boxes

1

2

Virtual mail boxes must be set up in the Device Settings tab in order to use the

Virtual mail box feature in the Job tab.

Install a hard disk in the printing system.

In the Device Settings tab, under Device options, select Hard disk. If necessary, clear the RAM disk check box.

-OR-

If Hard disk is already selected, double-click the blue text.

3	In the Hard Disk Settings dialog box, click New.
	A new Mailbox name and Virtual output tray number appear.
4	If desired, change the name and number in the Mailbox name and Virtual
	output tray boxes. The name length can be up to 31 characters, and number
	must be within a range of 1 to 255.
5	Click OK in the Hard Disk Settings and Properties dialog boxes.
	The new mailbox name appears in the Virtual Mailbox Selection dialog box
	when printing.

• You can remove a Virtual mail box by selecting it in the Defined names list and clicking Delete.

• You can import a Virtual mail box list by clicking Import and browsing for a valid Virtual Mail box list file (.CSV).

• You can save the Virtual mail box list (.CSV) in your computer or network by clicking Export. A saved list can be imported into another printer driver.

2-2	User Guide

Device Settings

Auto Configure

Auto Configure detects the devices installed on the printing system if it is connected over a network. When your computer is connected to the printing system through a TCP/IP port, the Auto Configure button appears in the

Device Settings tab. Auto Configure updates the Device options list and preview images to keep the printer driver consistent with the printing system configuration.

Not all installed devices are detected by using Auto Configure. Before selecting OK in the Device Settings tab, check the settings to make sure that they are correct.

Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security Alert dialog box, click Unblock.

Silent Auto Configure

Silent Auto Configure checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent Auto Configure is available only for Windows Vista OS for printing systems connected to a network.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

	The Auto Configure button can be used to detect all available device options
	when the printing system is connected to a network through a TCP/IP port.
1	Verify that all optional devices are attached to the printing system, and that it is
	turned on and ready to print.
2	In the Device Settings tab, click Auto Configure.
	In Windows 2000 and Windows XP, the driver settings are updated
	immediately.

In Windows Vista, the Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and when Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Memory

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory.

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Device Settings

Setting the Memory

	By default, the Memory setting matches the standard memory in the printing
	system. If optional memory is installed, set the memory in the printer driver to
	match the total amount of memory.
1	Install optional DIMM memory in the printing system.
2	In Device Settings, at the Memory text box, select the amount of total installed

memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).

You can use the Auto Configure feature to obtain memory information from the printing system.

RAM Disk

If a hard disk is not installed, the RAM disk functions as a virtual hard disk, saving print requests into the printing system’s memory. Because the RAM disk is volatile memory, all data sent to the printing system is lost when the power is turned off.

Note: When a hard disk is installed, the RAM disk feature is inactive.

Selecting Ignore application collation in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting RAM Disk

	If a hard disk is not installed, you can set the RAM disk to save print requests
	into the printing system’s memory.
1	In Device Settings, in the Device options list, select RAM disk.
2	At the RAM disk text box, type or select the size of the RAM disk by clicking the
	up and down arrows until the text box shows the correct number of megabytes
	(MB).
3	At the printing system's operation panel, turn on RAM disk and set its size.
	The maximum RAM disk size depends on the amount of installed memory.

Administrator Settings

Administrator Settings lets you specify Job accounting IDs, an Operation panel message, display the Quick Print tab, and SNMP Settings, and set a password to control access.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

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Device Settings

Job Accounting

Job accounting gives an administrator control of a printing system. With Job accounting, you can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits.

Note: Job accounting must be set to On at the printing system. A maximum of 1000 account IDs can be assigned at the printing system and stored in the printer driver.

Job Accounting Options

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID. It will send the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user will be prompted to enter a Job Accounting ID.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you will be prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Account ID List

Select this option to display the account ID to manage the Account ID list. Add, edit or delete account IDs from the list stored in the driver. Account IDs descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV). To import an account ID list, browse for an existing list and open it.

Printing with Job Accounting

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After account IDs are assigned and Job accounting is set to On at the printing system, the number of pages printed is added to the selected account ID total.

In the Device Settings tab, click Administrator.

In the Administrator Settings dialog box, select Job accounting.

Select a Job accounting option:

Use specific account ID

Prompt for account ID

Prompt for account ID and validate

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Device Settings

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Display account ID list

Select Account ID List to create and manage account ID lists.

Click OK in all dialog boxes.

Print the document from the application.

7 For some options, when the Print Options dialog box appears, type or select an account ID, and click OK.

Operation Panel Message

You can specify settings to display the job name, user name, or department for the current job on the printing system's operation panel during printing. The printing system default names appear unless you set your own user-defined names.

You can set job name in the Job tab, and set the user name and department in the User Settings dialog box.

Displaying the Operation Panel Message

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You can select job information to display on the operation panel.

In the Device Settings tab, click Administrator.

The Administrator Settings dialog box opens.

Select the Operation panel message check box.

3 Select from the following options to display on the operation panel during printing:

Display job name

Display user name

Display department

Show Quick Print Tab

This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles that can be accessed quickly and easily.

•With a cleared Show Quick Print tab check box, the tab does not appear in the Printing Preferences dialog box.

•With a selected Show Quick Print tab check box, the tab appears in the

Printing Preferences dialog box. When you select the Show Quick Print tab check box, you can also access the other two check boxes, Hide other tabs, and Set Quick Print tab as default.

•Selecting Hide other tabs displays only the Quick Print tab to the user.

•Selecting Set Quick Print tab as default opens to this tab when you access Printing Preferences.

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Device Settings

Lock Security Settings

If the Security Watermark plug-in is installed, Lock Security Settings appears in the Administrator Settings dialog box. The administrator can ensure that a security watermark is printed on all jobs by locking this feature.

Administrator Password

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. When selected, this setting will prompt you to enter a password and confirm the password. This password protection blocks access to Job accounting,

Operation panel message, Show Quick Print tab, and SNMP Settings.

Setting the Administrator Password

1	In Device Settings > Administrator Settings, select Password protect
	administrator settings.
2	In the Password dialog box, enter a password, using at least 4 and no more
	than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

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In the Device Settings tab, click Administrator.

In the Enter Password dialog box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect administrator settings check box.

Click OK.

SNMP

Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. SNMP settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMP settings must be set in the printer driver and in the printing system’s Command Center.

The following SNMP options are available:

SNMPv1/v2c

This option ensures successful Auto Configure communication using Read community name and Write community name.

SNMPv3

This option ensures secure Auto Configure communication using a user name and password. Authentication and privacy options are available by selecting Settings.

Apply to other models

Select from the list of installed printing systems to apply the selected SNMP settings.

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Device Settings

SNMPv3 Options

You can select SNMPv3 options for secure communication with the printing system.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128–bit hash value. It adds security and protection against Gateway Load Balancing Protocol (GLBP)-spoofing software.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one privacy option. (IB-23 does not support AES encrypted communication.)

DES

This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

Selecting SNMP Settings

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SNMP settings in the driver must be set to match the settings in the printing system’s Command Center.

In Device Settings > Administrator, click SNMP Settings.

Select SNMPv1/v2c or SNMPv3.

For SNMPv1/v2c, type the Read community name and Write community name, up to 32 characters, and click OK.

For SNMPv3, type a User name up to 32 characters, and a Password from 8 to 32 characters.

To set authentication and privacy options for SNMPv3, click Settings.

In the SNMPv3 dialog box, select from the available options.

Click OK in the SNMPv3 dialog box.

Optional: You can click Apply to other models and select from available models. The SNMP settings are applied to all selected models.

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Device Settings

User Settings

User Settings lets you specify user and department names, select the default unit of measure, and change the driver display language.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Identification

Identification lets you identify your print job with a User name and Department name, up to 31 characters, that can appear in the Operation panel message. The User name can be used to identify a print job stored on the hard disk.

Setting User Identification

	You can type User name and Department information to be used with the
	Operation panel message and Job Storage (e-MPS) features.
1	In Device Settings > User, type your preferred name in the User name text
	box.
2	Type your department or group name in Department text box.
	You can type up to 31 characters in the User name and Department text
	boxes.

Units

You can set Inches or Millimeters as the unit of measurement. This is used for the following settings:

•Custom page size setting in the Page Sizes dialog box in the Basic tab.

•Spacing setting in the Watermark Add and Edit dialog boxes in the

Advanced tab.

•Poster settings and Gutter settings in the Layout tab.

Selecting a Unit of Measurement

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You can select a unit for displaying measurements in the user interface.

In the Device Settings tab, click User.

Select Inches or Millimeters.

Language Preference

The Language preference option specifies the user interface language of the

Device Settings tab of Printer Properties and all tabs of Printing Preferences.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

You can select a user interface language.

1 In Device Settings > User, select the desired language from the Select language list.

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Device Settings

2 Click OK in the User Settings and Properties dialog boxes.

PDL (Page Description Language)

A Page Description Language (PDL) specifies the contents and layout of a printed page. In the Device Settings tab, you can choose from PCL XL, (Printer Command Language XL), PCL 5e, KPDL (an emulation of PostScript printing), or PDF (Portable Document Format). The printer default is PCL XL, which is suitable for most printing purposes. After you select a PDL, the selection appears in the lower corner of the Preview image.

In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the output quality of the graphic created by the application.

Note: To add PDF to the list of PDL choices, you must install the Output to

PDF plug-in.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

PDL Options

The PDL options, available in the PDL Settings dialog box, are accessed in

Device Settings.

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5e in these areas:

•Reduced file size

•Better print speed

•Faster return to application

PCL 5e

•Fully compatible with earlier PCL versions

•Bidirectional communication support

•Wide selection of fonts for use with Microsoft Windows applications

•Complex graphics might not print as well

KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

•An emulation of PostScript printing

•Strong graphics reproduction

•Print speeds may be slower than PCL 5e

•Requires more printing system memory than PCL 5e

•Enables native TrueType font downloading

•Supports most Graphics settings options

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Device Settings

PDF

Output to PDF is a plug-in that lets you print or save documents from multiple sources to Adobe Portable Document Format (PDF). The PDF format is independent of the operating system and application software used to create documents.

•Use as an alternative to existing commercial applications for creating PDF documents.

•Documents saved as PDF retain their original appearance, and can be viewed and printed with the free Adobe Reader on Windows, Mac OS, and UNIX platforms.

•With PDF selected as the PDL, only a limited set of driver options is available.

Selecting PDL Options

	You can select a page description language from PDL options.
1	In Device Settings > PDL, select the desired page description language from
	the Select PDL list.
2	Select the GDI compatible mode option to improve the output quality of
	graphics created by your application.
3	Settings is available when the PDL is set to PCL XL, KPDL, or PDF.

If you select PCL XL as the PDL, you can click Settings to open the PCL XL Settings dialog box. Disable auto media type switching controls how automatic media switching behaves when the selected paper source runs out paper. When selected, printing stops until you load more paper of the same size and type. When the check box is clear, the printing system automatically switches to another paper source loaded with the same page size and media type.

If you select KPDL as the PDL, you can click Settings to open the KPDL Settings dialog box. Select the Allow data passthrough check box to reduce errors when printing complex jobs from applications that use PostScript formatting.

Note that if you select Allow data passthrough, EMF spooling is not available in the Advanced tab.

If you select PDF as the PDL, you can click Settings to open the PDF Settings dialog box.

4 Click OK in the PDL Settings dialog box.

PDF

Output to PDF is a plug-in feature that lets you print and save documents from multiple sources to Adobe PDF. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed with Adobe® Reader® on Windows, Mac OS®, and UNIX® platforms.

For a document using mixed paper sizes, all pages in the PDF use the size of the first page.

Note: With PDF selected as the Page description language, only a limited set of driver options are available.

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Device Settings

PDF Options

You can select PDF options if you have installed the Output to PDF plug-in.

The PDF Settings dialog box contains the following options:

PDF Settings

Embed fonts

This option ensures that document fonts appear accurately in the PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.

Compress data

This option enables flat compression for the generated PDF document. This option significantly reduces the file size. Additional compression options are available within Adobe Acrobat.

Security

This option applies encryption to the PDF document. Click Settings for additional Security settings. See the next section for details.

Print and save

This option lets you print and save a document as a PDF file. Click Settings for additional Print and save settings.

Security Settings

This option lets you select an encryption level and create passwords for the generated PDF file.

The following security options are available:

Encryption

Encryption provides password protection so that a document cannot be opened or altered by unauthorized users.

40-bit

This encryption option provides low level security for a PDF document. It is supported for earlier versions of Adobe Acrobat and Adobe Reader 3.0 - 4.x.

128-bit

This encryption option provides high level security for a PDF document. It is supported for Adobe Acrobat and Adobe Reader 5.0 or later.

Passwords

Select passwords for changing security settings and for opening a document. Passwords are supported up to 16 characters in length.

Require password to change security settings

Type an Owner password. Within Adobe Acrobat, this password is required to change the document restrictions in the Files > Properties > Security section.

Require password to open document

Type a User password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password.

Print and Save Settings

This option lets you print and save a document as a PDF file.

Save to file only

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Device Settings

A PDF file is created and saved locally.

Save to file and print

A PDF file is created, saved locally, and sent to print.

After you select between these two options, you can choose the following option:

Automatically save to default file

A PDF file can be saved automatically as a default file to be used again. You can then select from the following options:

Replace default file name

This option lets you rename the default file name.

Use default file name + date and time

This option lets you use the default name and add a date and time stamp each time the document is saved.

Default file directory

This option lets you browse to a location to save your PDF.

Printing and Saving to PDF

	You can print a document and save it to Adobe PDF, if you have installed the
	Output to PDF plug-in.
1	Open the Printers folder.
2	Right-click on the desired printing system model.
3	Click Properties, then click the Device Settings tab.
4	Click PDL.
5	In the PDL Settings dialog box, in the Select PDL list, select PDF.
6	Click Settings.
7	In the PDF Settings dialog box, select Print and save.
8	Click Settings, and select from print and save options. See the PDF Options
	topic for details.
9	Click OK in all dialog boxes.
10	Open and print the document.
11	Name and save the PDF file.

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Device Settings

Compatibility Settings

Compatibility Settings lets you specify media source values, override the application's Collate setting, and combine the Source and Media type lists in the Basic tab.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Media Source Enumeration

Media source enumeration supports compatibility for media source values unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.

Setting Media Sources

	Use the Driver Info utility (\Utility\Driver Info\DrvInfo.exe), available on the
	Product Library CD, to compare the source values for all installed drivers.
	If the values for a given media source differ between printer drivers, you can
	reassign an enumerated value to create a match between the drivers.
1	In the Device Settings tab, select Compatibility.
2	From the Media source enumeration list, select the paper supply method. The
	current value is listed in the Enumerated value box.
3	Type an Enumerated value for the media source, and click Apply. To align

settings with a different driver, this value should align with those in the other driver.

You can restore all the options in Compatibility Settings to the default by clicking Reset.

Ignore Application Collation

This option bypasses the Collate setting in software applications, and gives priority to the printer driver setting.

•With the check box selected, the printer driver Collate setting is used.

•With the check box cleared, the application Collate setting is used.

Selecting Printer Driver Collation

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You can ignore the collation setting in the application and use the printer driver collation setting.

In the Device Settings tab, select Compatibility.

Select Ignore application collation.

You can restore all the options in Compatibility Settings to the default by clicking Reset.

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