Kyocera M6026cidn, M6526cidn User Guide

PRINT COPY SCAN

PRINT COPY SCAN FAX

OPERATION GUIDE

Introduction

Thank you for your purchase of ECOSYS M6026cidn/ECOSYS M6526cidn.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing. The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies as shown below.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide	Describes the procedures for installation of the machine, frequently-used operations,
	routine maintenance, and troubleshooting action.
Safety Guide	Provides safety and cautionary information for the installation and use of the machine.
	Be sure to read this guide before using the machine.
Safety Guide (ECOSYS M6026cidn/	Describes the machine installation space, cautionary space, and other information. Be
ECOSYS M6526cidn)	sure to read this guide before using the machine.

DVD (Product Library)

Operation Guide (This Guide)	Describes how to load paper, basic copy, print and scan operations, and
	troubleshooting.
FAX Operation Guide	Describes fax functionality.
Card Authentication Kit (B) Operation	Describes how to authenticate to the machine using the ID card.
Guide
Command Center RX User Guide	Describes how to access the machine from a computer via a Web browser to check and
	change settings.
Printer Driver Operation Guide	Describes how to install the printer driver and use printer functionality.
Network FAX Driver Operation Guide	Describes how to install and use the network fax driver in order to use network fax
	functionality.
KYOCERA Net Direct Print Operation	Describes how to use functionality for printing PDF files without launching Adobe
Guide	Acrobat or Reader.
KYOCERA Net Viewer User Guide	Describes how to monitor the network printing system with KYOCERA Net Viewer.
PRESCRIBE Commands Technical	Describes the native printer language (PRESCRIBE commands).
Reference
PRESCRIBE Commands Command	Describes PRESCRIBE command functionality and control for each type of emulation.
Reference

Contents

1	Preface .....................................................................................................	1-1
	Notice ...................................................................................................................................	1-2
	Safety Conventions in This Guide ..............................................................................	1-2
	Environment ...............................................................................................................	1-3
	Precautions for Use ....................................................................................................	1-3
	Laser Safety (Europe) ................................................................................................	1-4
	Legal Restriction on Copying/Scanning .....................................................................	1-5
	Legal and Safety Information ...............................................................................................	1-6
	Legal Information .......................................................................................................	1-6
	Energy Saving Control Function ................................................................................	1-9
	Automatic 2-Sided Copy Function ..............................................................................	1-9
	Paper Recycling .........................................................................................................	1-9
	Energy Star (ENERGY STAR®) Program ..................................................................	1-9
	About this Operation Guide ................................................................................................	1-10
	Conventions in This Guide .......................................................................................	1-10
	Originals and Paper Sizes ........................................................................................	1-12

2	Preparation before Use ...........................................................................	2-1
	Part Names ..........................................................................................................................	2-2
	Machine ......................................................................................................................	2-2
	Operation Panel .........................................................................................................	2-6
	Touch Panel ...............................................................................................................	2-7
	Determining the Connection Method and Preparing Cables ................................................	2-8
	Connection Example ..................................................................................................	2-8
	Preparing Necessary Cables .....................................................................................	2-9
	Connecting Cables .............................................................................................................	2-10
	Connecting LAN Cable .............................................................................................	2-10
	Connecting USB Cable ............................................................................................	2-11
	Connecting the Power Cable ...................................................................................	2-11
	Power On/Off ......................................................................................................................	2-13
	Power On .................................................................................................................	2-13
	Power Off .................................................................................................................	2-13
	Installing Software ..............................................................................................................	2-15
	Software on DVD (Windows) ...................................................................................	2-15
	Installing Printer Driver in Windows .........................................................................	2-16
	Uninstalling the Software .........................................................................................	2-21
	Installing Printer Driver in Macintosh ........................................................................	2-21
	Setting TWAIN Driver ...............................................................................................	2-24
	Setting WIA Driver ....................................................................................................	2-26
	Energy Saver function ........................................................................................................	2-27
	Low Power Mode .....................................................................................................	2-27
	Sleep and Auto Sleep ..............................................................................................	2-28
	Machine Setup Wizard .......................................................................................................	2-29
	Command Center RX ........................................................................................................	2-30
	Accessing Command Center RX .............................................................................	2-31
	Changing Security Settings ......................................................................................	2-32
	Changing Device Information ...................................................................................	2-33
	E-mail settings ..........................................................................................................	2-34
	Registering Destinations ..........................................................................................	2-37
	Registering a Custom Box .......................................................................................	2-38
	Printing a document stored in a Custom Box ...........................................................	2-39

i

3	Common Operations ...............................................................................	3-1
	Loading Paper ......................................................................................................................	3-2
	Before Loading Paper ................................................................................................	3-2
	Loading Paper in the Cassettes .................................................................................	3-3
	Loading Paper in the Multi Purpose Tray ...................................................................	3-6
	Loading Originals ...............................................................................................................	3-10
	Placing Originals on the Platen ................................................................................	3-10
	Loading Originals in the Document Processor .........................................................	3-11
	Checking the Equipment's Serial Number ..........................................................................	3-13
	Checking the Counter .........................................................................................................	3-14
	Login/Logout .......................................................................................................................	3-15
	Login ........................................................................................................................	3-15
	Logout ......................................................................................................................	3-16
	Favorites .............................................................................................................................	3-17
	Registering Favorites ...............................................................................................	3-17
	Editing and Deleting Favorites .................................................................................	3-21
	Using Favorites ........................................................................................................	3-23
	Shortcuts ............................................................................................................................	3-25
	Registering Shortcuts ...............................................................................................	3-25
	Editing and Deleting Shortcuts .................................................................................	3-27
	Using Shortcuts ........................................................................................................	3-28
	Quick Setup Wizard ............................................................................................................	3-29
	Help Screen ........................................................................................................................	3-31
	Canceling Jobs ...................................................................................................................	3-32
	Using Various Functions ....................................................................................................	3-33
	Common Functionality .............................................................................................	3-34
	Original Size .............................................................................................................	3-35
	Original Orientation ..................................................................................................	3-36
	Duplex ......................................................................................................................	3-37
	Continuous Scan ......................................................................................................	3-39
	Paper Selection ........................................................................................................	3-41
	Collate ......................................................................................................................	3-42
	Density .....................................................................................................................	3-43
	Scan Resolution .......................................................................................................	3-44
	Original Image ..........................................................................................................	3-45
	EcoPrint ....................................................................................................................	3-46
	Sharpness ................................................................................................................	3-47
	Background Density Adjust ......................................................................................	3-48
	Zoom ........................................................................................................................	3-49
	File Format ...............................................................................................................	3-50
	Color Selection .........................................................................................................	3-53
	Job Finish Notice ......................................................................................................	3-54
	File Name Entry .......................................................................................................	3-56
	Priority Override .......................................................................................................	3-57

4	Copying ....................................................................................................	4-1
	Basic Operation ....................................................................................................................	4-2
	Copying Functions ................................................................................................................	4-4
	Zoom ..........................................................................................................................	4-5
	Duplex ........................................................................................................................	4-7
	Combine ...................................................................................................................	4-10
	Hue Adjustment ........................................................................................................	4-13
	Color Balance ...........................................................................................................	4-14
	Saturation .................................................................................................................	4-15

ii

5	Printing .....................................................................................................	5-1
	Printing from Applications .....................................................................................................	5-2
	Printing Data Saved on the Printer .......................................................................................	5-6
	Private Print/Stored Job .............................................................................................	5-6
	Quick Copy/Proof and Hold ........................................................................................	5-8
	Automatic Delete Setting for Temporary Documents ...............................................	5-11

6	Sending ....................................................................................................	6-1
	Basic Operation ....................................................................................................................	6-2
	Preparation for Sending a Document to a PC ......................................................................	6-5
	Checking What to Enter for [Host Name] ...................................................................	6-5
	Checking What to Enter for [Login User Name] .........................................................	6-6
	Creating a Shared Folder ...........................................................................................	6-7
	Configuring Windows Firewall (for Windows 7) ........................................................	6-10
	Specifying Destination ........................................................................................................	6-14
	Choosing from the Address Book ............................................................................	6-14
	Choosing by One Touch Key ...................................................................................	6-16
	Entering a New E-mail Address ...............................................................................	6-17
	Specifying a New PC Folder ....................................................................................	6-18
	Checking and Editing Destinations ..........................................................................	6-22
	Sending to Different Types of Destinations (Multi Sending) .....................................	6-23
	Registering Destinations in the Address Book ...................................................................	6-24
	Adding a Contact ......................................................................................................	6-24
	Adding a Group ........................................................................................................	6-28
	Editing and Deleting Address Book Entries .............................................................	6-31
	Adding a Destination on One Touch Key ...........................................................................	6-33
	Adding a Destination ................................................................................................	6-33
	Editing and Deleting One Touch Key .......................................................................	6-35
	Sending Functions ..............................................................................................................	6-36
	Sending Size ............................................................................................................	6-37
	File Separation .........................................................................................................	6-39
	E-mail Subject/Body .................................................................................................	6-40
	FTP Encrypted TX ....................................................................................................	6-41
	WSD Scan ..........................................................................................................................	6-42
	Scanning using TWAIN ......................................................................................................	6-45

7	Document Box .........................................................................................	7-1
	What is Document Box? .......................................................................................................	7-2
	Using a Custom Box .............................................................................................................	7-3
	Creating a New Custom Box (Add/Edit Box) ..............................................................	7-3
	Editing Custom Box ....................................................................................................	7-8
	Storing Documents (Store File) ................................................................................	7-12
	Printing Documents (Print) .......................................................................................	7-13
	Moving a Document .................................................................................................	7-15
	Auto File Deletion Time ............................................................................................	7-16
	Printing Documents Stored in Removable USB Memory ...................................................	7-17
	Saving Documents to USB Memory (Scan to USB) ...........................................................	7-20
	Removing USB Memory .....................................................................................................	7-22
	Functions for Document Box ..............................................................................................	7-23
	Delete after Printed ..................................................................................................	7-25
	Duplex ......................................................................................................................	7-26
	Encrypted PDF Password ........................................................................................	7-27
	JPEG/TIFF Print .......................................................................................................	7-28
	XPS Fit to Page ........................................................................................................	7-29
	Storing Size ..............................................................................................................	7-30

iii

8	Status / Job Cancel .................................................................................	8-1
	Checking Job Status ............................................................................................................	8-2
	Details of the Status Screens .....................................................................................	8-3
	Checking Job History ...........................................................................................................	8-7
	Sending the Log History .......................................................................................................	8-8
	Setting the Destination ...............................................................................................	8-9
	Automatic Log History Transmission ........................................................................	8-10
	Manual Log History Transmission ............................................................................	8-10
	Setting E-mail Subject ..............................................................................................	8-11
	Personal information in the job log ...........................................................................	8-12
	Check of Device Status ......................................................................................................	8-13
	Checking the Remaining Amount of Toner and Paper .......................................................	8-16

9	Setup, Registration, and User Management .........................................	9-1
	System Menu .......................................................................................................................	9-2
	Operation Method ......................................................................................................	9-2
	System Menu Settings ...............................................................................................	9-3
	Language ...................................................................................................................	9-5
	Report ........................................................................................................................	9-5
	User Property .............................................................................................................	9-7
	Cassette/MP Tray Settings ........................................................................................	9-7
	Common Settings .......................................................................................................	9-9
	Copy .........................................................................................................................	9-14
	Send .........................................................................................................................	9-15
	Favorites/Application ................................................................................................	9-16
	Internet .....................................................................................................................	9-16
	Printer .......................................................................................................................	9-17
	System/Network .......................................................................................................	9-19
	Date/Timer/Energy Saver .........................................................................................	9-27
	Adjustment/Maintenance ..........................................................................................	9-28
	Color Registration Procedure ...................................................................................	9-30
	User Login Administration ..................................................................................................	9-36
	First User Login Administration ................................................................................	9-36
	User Login Settings ..................................................................................................	9-37
	Enabling/Disabling User Login Administration .........................................................	9-38
	Adding a User ..........................................................................................................	9-40
	Local User Authorization ..........................................................................................	9-45
	My Panel ..................................................................................................................	9-46
	Editing and Deleting Users .......................................................................................	9-47
	ID Card Settings .......................................................................................................	9-50
	Simple Login ............................................................................................................	9-51
	Group Authorization .................................................................................................	9-57
	Obtain Network User Property .................................................................................	9-61
	Job Accounting ...................................................................................................................	9-63
	First Job Accounting Setup ......................................................................................	9-63
	Job Accounting Settings ...........................................................................................	9-65
	Enabling/Disabling Job Accounting ..........................................................................	9-66
	Login/Logout ............................................................................................................	9-67
	Job Accounting Access ............................................................................................	9-68
	Adding an Account ...................................................................................................	9-69
	Editing and Deleting Accounts .................................................................................	9-71
	Restricting the Use of the Machine ..........................................................................	9-73
	Counting the Number of Pages Printed ...................................................................	9-75
	Printing an Accounting Report .................................................................................	9-77
	Job Accounting Default Setting ................................................................................	9-78
	Unknown Login User Name Job ..............................................................................	9-79

iv

10	Troubleshooting ....................................................................................	10-1
	Toner Container Replacement ...........................................................................................	10-2
	Waste Toner Box Replacement .........................................................................................	10-4
	Cleaning .............................................................................................................................	10-6
	Glass Platen .............................................................................................................	10-6
	Document Processor ................................................................................................	10-6
	Paper Transfer Unit ..................................................................................................	10-7
	Solving Malfunctions ..........................................................................................................	10-8
	Responding to Error Messages ........................................................................................	10-13
	Clearing Paper Jams ........................................................................................................	10-22
	Paper Jam Location ...............................................................................................	10-22
	Multi Purpose Tray .................................................................................................	10-23
	Cassette .................................................................................................................	10-23
	Paper Feeder .........................................................................................................	10-24
	Inside the Machine .................................................................................................	10-24
	Document Processor ..............................................................................................	10-26

11	Appendix ................................................................................................	11-1
	Optional Equipment ............................................................................................................	11-2
	Overview of Optional Equipment ..............................................................................	11-2
	Paper Feeder ...........................................................................................................	11-2
	Expansion Memory ..................................................................................................	11-3
	Card Authentication Kit ............................................................................................	11-4
	SSD ..........................................................................................................................	11-4
	Network Interface Kit ................................................................................................	11-5
	Wireless Network Interface Kit .................................................................................	11-5
	USB Keyboard .........................................................................................................	11-5
	ThinPrint Option .......................................................................................................	11-5
	Optional Function .....................................................................................................	11-6
	Character Entry Method .....................................................................................................	11-8
	Entry Screens ...........................................................................................................	11-8
	Entering Characters ...............................................................................................	11-10
	Paper ................................................................................................................................	11-11
	Basic Paper Specifications .....................................................................................	11-12
	Choosing the Appropriate Paper ............................................................................	11-12
	Special Paper .........................................................................................................	11-15
	Specifications ...................................................................................................................	11-19
	Common Functions ................................................................................................	11-19
	Copy Functions ......................................................................................................	11-20
	Printer Functions ....................................................................................................	11-21
	Scanner ..................................................................................................................	11-21
	Document Processor ..............................................................................................	11-22
	Environmental Specifications .................................................................................	11-22
	Glossary ...........................................................................................................................	11-23
	Index ...............................................................................................................................	Index-1

v

Quick Guide		Be sure to read Precautions for Use before
		using this machine.
	To make copies
It copies.	Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the
	paper size, adjusting the density, etc.
	To print
It prints.	You can print via a network or print a PDF file directly from USB memory.

					Administrator tasks
			Printing		Print over
	What you want	Copying with	Documents	Print via a
			Stored in		the USB
	to do	specific settings		network
			Removable USB		connection
			Memory
				Connecting	Connect the
				Cables	USB cable
				Network Setup
				(LAN Cable
				Connection)
	Setup
				Install the printer driver on your
				computer...2-15

Loading Paper...3-2

Loading

Originals...3-10

Printing

Documents

Operation Copying...4-2 Stored in Printing from Applications...5-2

Removable USB

Memory...7-17

vi

To send documents

It sends. You can send scanned images via a network. Or, you can also store scanned images in USB memory.

Administrator tasks

	What you want	Send as E-mail	Send to Folder
	to do		(SMB)

	Connecting Cables
	Network Setup (LAN Cable Connection)
	Create a shared
	folder on the
Setup	destination
	computer...6-7
	Editing Destination (Address Book/
	Adding One Touch Keys)*...6-14
	Loading Originals...3-10

Saving Documents to USB Memory

Plug the USB memory

Saving Documents

Operation Sending...6-2 to USB Memory

(Scan to USB)...7- 20

*If the destination is not stored in the address book, you can send by entering the address directly.

vii

	To send a FAX (Only on products with the fax function installed)
It faxes.	As well as sending a FAX via the telephone lines, you can also send a FAX via a network.
	NOTE
	For more information on setting up and sending a FAX, refer to the FAX Operation Guide.

					Administrator tasks
	What you want	Send a FAX		FAX directly from a computer
	to do
		Connect the	modular cord for the telephone line to		this machine.
		Selection of Telephone Line (Inch version			only)
				Network Setup (LAN Cable
				Connection)
	Setup
				Install the Network FAX
				Driver on your computer*
		Editing Destination (Address Book/Adding One Touch Keys)**
			Loading Paper...3-2

		FAX Operation	Network FAX Operation
	Operation

*For more information, refer to the Network FAX Driver Operation Guide.

**If the destination is not stored in the address book, you can send the FAX by entering the address directly.

viii

Menu Map

Copies (page 4-3)

Paper Selection (page 3-41)

Zoom (page 4-5)

Density (page 3-43)

Duplex (page 4-7)

Combine (page 4-10)

Collate (page 3-42)

Functions Original Size (page 3-35)

Original Orientation (page 3-36)

Color Selection (page 3-53)

Original Image (page 3-45)

EcoPrint (page 3-46)

Hue Adjustment (page 4-13)

Color Balance (page 4-14)

Sharpness (page 3-47)

Background Density Adj. (page 3-48)

Saturation (page 4-15)

Continuous Scan (page 3-39)

Job Finish Notice (page 3-54)

File Name Entry (page 3-56)

Priority Override (page 3-57)

Add/Edit Shortcut (page 3-25)

ix

File Format (page 3-50)

Original Size (page 3-35)

Original Orientation (page 3-36)

Duplex (page 3-37)

Sending Size (page 6-37)

File Separation (page 6-39)

Scan Resolution (page 3-44)

Density (page 3-43)

Color Selection (page 3-53)

Original Image (page 3-45)

Sharpness (page 3-47)

Background Density Adj. (page 3-48)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 3-49)

Continuous Scan (page 3-39)

File Name Entry (page 3-56)

E-mail Subject/Body (page 6-40)

Job Finish Notice (page 3-54)

FTP Encrypted TX (page 6-41)

FAX Delayed Transmission (refer to Fax Operation Guide)

FAX Direct Transmission (refer to Fax Operation Guide)

FAX Polling RX (refer to Fax Operation Guide)

FAX TX Report (refer to Fax Operation Guide)

Add/Edit Shortcut (page 3-25)

One Touch Key (page 6-16)

Address Book (page 6-14)

Ext. Address Book (refer to Command Center RX User Guide)

E-mail (page 6-17)

Folder (page 6-18)

FAX (refer to Fax Operation Guide)

WSD Scan (page 6-42)

Functions

x

Custom Box	Menu	Add (page 7-3)
		Edit (page 7-8)
		Delete (page 7-8)
	Print	Copies (page 7-14)
		Paper Selection (page 3-41)
		Collate (page 3-42)
		Duplex (page 7-26)
		Delete after Print (page 7-25)
		Functions	Priority Override (page 3-57)
			File Name Entry (page 3-56)
			Job Finish Notice (page 3-54)
			Add/Edit Shortcut (page 3-25)
Job Box (page 5-6)
Removable	Menu	Store File	File Format (page 3-50)
Memory
			Duplex (page 3-37)
			Scan Resolution (page 3-44)
			Density (page 3-43)
			File Name Entry (page 3-56)
			Functions	Original Size (page 3-35)
				Original Orientation (page 3-36)
				Storing Size (page 7-30)
				Color Selection (page 3-53)
				Original Image (page 3-45)
				Sharpness (page 3-47)
				Background Density Adj. (page 3-48)
				Zoom (page 3-49)
				Continuous Scan (page 3-39)
				Job Finish Notice (page 3-54)
				File Separation (page 6-39)
				Add/Edit Shortcut (page 3-25)

xi

	Print	Copies (page 7-18)
		Paper Selection (page 3-41)
		Collate (page 3-42)
		Duplex (page 7-26)
		Functions	Color Selection (page 3-53)
			EcoPrint (page 3-46)
			Job Finish Notice (page 3-54)
			Priority Override (page 3-57)
			Encrypted PDF Password (page 7-27)
			JPEG/TIFF Print (page 7-28)
			XPS Fit to Page (page 7-29)
			Add/Edit Shortcut (page 3-25)

Sub Address Box (refer to Fax Operation Guide)

Polling Box (refer to Fax Operation Guide)

Print Job Status (page 8-3)

Send Job Status (page 8-4)

Store Job Status (page 8-5)

Scheduled Job (page 8-6)

Print Job Log (page 8-7)

Send Job Log (page 8-7)

Store Job Log (page 8-7)

FAX Job Log (page 8-7)

Scanner (page 8-13)

Printer (page 8-14)

FAX (page 8-14)

Toner Status (page 8-16)

Paper Status (page 8-16)

Removable Memory (page 8-14)

Connection Status (page 8-14)

SSD (page 8-15)

xii

Quick Setup Wizard	FAX Setup (page 3-29)
(page 3-29)
	Paper Setup (page 3-29)
	Energy Saver Setup (page 3-29)
	Network Setup (page 3-29)
Language (page 9-5)
Report (page 9-5)	Report Print (page 9-5)		Status Page (page 9-5)
			Font List (page 9-5)
			Network Status (page 9-5)
			Service Status (page 9-6)
			Accounting Report (page 9-6)
			Sub Address Box List (refer to Fax Operation Guide)
			FAX List (Index) (refer to Fax Operation Guide)
			FAX List (No.) (refer to Fax Operation Guide)
			Outgoing FAX Report (refer to Fax Operation Guide)
			Incoming FAX Report (refer to Fax Operation Guide)
	Admin Report Settings (refer to Fax Operation Guide)
	Result Report Setting		Send Result Report (page 9-6)
	(page 9-6)
			RX Result Report (refer to Fax Operation Guide)
			Job Finish Notice Setting (page 9-6)
	Sending Log History		Send Log History (page 8-10)
	(page 8-8)
			Auto Sending (page 8-10)
			Destination (page 8-9)
			Job Log Subject (page 8-11)
			Personal Information (page 8-11)
Counter	Printed Pages (page 3-14)
	Scanned Pages (page 3-14)

xiii

User Property (page 9-	User Name (page 9-7)
7)
	Login User Name (page 9-7)
	Login Password (page 9-7)
	Access Level (page 9-7)
	Account Name (page 9-7)
	E-mail Address (page 9-7)
	ID Card Info. (page 9-7)
	Simple Login (page 9-7)
	My Panel (page 9-7)
	Group Name (page 9-7)
	Group ID (page 9-7)
Cassette/MP Tray	Cassette 1 (to 3) (page		Paper Size (page 9-7)
Settings (page 9-7)	9-7)
			Media Type (page 9-7)
	Multi Purpose Tray		Paper Size (page 9-8)
	(page 9-8)
			Media Type (page 9-8)
Common Settings	Default Screen (page 9-9)
(page 9-9)
	Sound (page 9-9)		Buzzer (page 9-9)	Volume (page 9-9)
				Key Confirmation (page 9-9)
				Job Finish (page 9-9)
				Ready (page 9-9)
				Warning (page 9-9)
				Key Confirmation (USB Keyboard) (page 9-9)
			FAX Speaker Volume (refer to Fax Operation Guide)
			FAX Monitor Volume (refer to Fax Operation Guide)
	Original Settings (page		Custom Original Size (page 9-9)
	9-9)
			Default Original Size (page 9-9)
	Paper Settings (page 9-	Custom Paper Size (page 9-10)
	10)
			Media Type Settings (page 9-10)
			Default Paper Source (page 9-10)
			Paper Selection (page 9-10)
			Media for Auto (Color) (page 9-10)
			Media for Auto (B & W) (page 9-10)
			Special Paper Action (page 9-10)

xiv

		Function Defaults (page	File Format (page 9-11)
	9-11)
			Original Orientation (page 9-11)
			Collate (page 9-11)
			File Separation (page 9-11)
			Scan Resolution (page 9-11)
			Color Selection (Copy) (page 9-11)
			Color Select.(Send/Store) (page 9-12)
			Original Image (Copy) (page 9-12)
			Original Image (Send/Store) (page 9-12)
			Background Density Adj. (Copy) (page 9-12)
			Background Density Adj. (Send/Store) (page 9-12)
			EcoPrint (page 9-12)
			FAX TX Resolution (refer to Fax Operation Guide)
			Zoom (page 9-12)
			Continuous Scan (Except FAX) (page 9-12)
			Continuous Scan (FAX) (refer to Fax Operation Guide)
			File Name Entry (page 9-12)
			E-mail Subject/Body (page 9-12)
			FTP Encrypted TX (page 9-12)
			JPEG/TIFF Print (page 9-12)
			XPS Fit to Page (page 9-12)
			Detail Settings (page 9-	Image Quality (page 9-13)
			13)
				PDF/A (page 9-13)
				High Comp. PDF (page 9-13)

Preset Limit (page 9-13)
Error Handling (page 9- Duplexing Error (page 9-13)
13)	Paper Mismatch Error (page 9-13)

Measurement (page 9-13)

Low Toner Alert Level (page 9-13)

Keyboard Layout (page 9-14)

USB Keyboard Type (page 9-14)

Format SSD (page 9-14)

Display Status/Log Display Jobs Detail Status (page 9-14)

(page 9-14)

Display Jobs Log (page 9-14)

Display FAX Log (page 9-14)

xv

	Copy (page 9-14)	Auto Paper Selection (page 9-14)
		Auto % Priority (page 9-14)
		Reserve Next Priority (page 9-14)
		DP Read Action (page 9-14)
	Send (page 9-15)	Dest. Check before Send (page 9-15)
		Entry Check for New Dest. (page 9-15)
		Send and Forward		Forward (page 9-15)
		(page 9-15)
				Destination (page 9-15)
		Color TIFF Compression (page 9-15)
		Default Screen (page 9-15)
	Document Box	Custom Box (page 7-3)		Add/Edit (page 7-3)
				Default Setting (page 7-16)
		Sub Address Box (refer to Fax Operation Guide)
		Job Box (page 5-6)		Quick Copy Job Retention (page 5-8)
				Deletion of Job Retention (page 5-11)
		Polling Box (refer to Fax Operation Guide)
	FAX (refer to Fax Operation Guide)
	Favorites/Application	Default Screen (page 9-16)
		Application (page 9-16)
	Internet	Proxy (page 9-16)
	Address Book/One	Address Book (page 6-24)
	Touch
		One Touch Key (page 6-33)
		Address Book Defaults		Sort
		Print List (refer to Fax Operation Guide)

xvi

	User Login/Job	User Login Settings	User Login (page 9-38)
	Accounting	(page 9-36)
			Local User List (page 9-40)
			ID Card Settings (page 9-50)
			Simple login settings	Simple Login (page 9-51)
			(page 9-51)
				Simple Login Setup (page 9-51)
			Local User Authorization (page 9-45)
			Group Authorization	Group Authorization (page 9-57)
			Set. (page 9-57)
				Group List (page 9-57)
			Obtain NW User Property (page 9-61)
		Job Accounting	Job Accounting (page 9-66)
		Settings (page 9-63)
			Job Accounting Access (page 9-68)
			Print Accounting Report (page 9-77)
			Total Job Accounting	Printed Pages (page 9-75)
			(page 9-75)
				Scanned Pages (page 9-75)
				FAX TX Pages (page 9-75)
				FAX TX Time (page 9-75)
				Counter Reset (page 9-75)
			Each Job Accounting (page 9-75)
			Accounting List (page 9-69)
			Default Setting (page 9-	Apply Limit (page 9-78)
			78)
				Copier/Printer Count (page 9-78)
				Default Counter Limit (page 9-78)
		Unknown ID Job (page 9-79)

xvii

Printer (page 9-17)	Emulation (page 9-17)
	Color Setting (page 9-17)
	EcoPrint (page 9-17)
	Override A4/Letter (page 9-17)
	Duplex (page 9-17)
	Copies (page 9-17)
	Orientation (page 9-17)
	Wide A4 (page 9-17)
	Form Feed TimeOut (page 9-17)
	LF Action (page 9-17)
	CR Action (page 9-17)
	Job Name (page 9-17)
	User Name (page 9-17)
	Paper Feed Mode (page 9-18)
	Auto cassette Change (page 9-18)
	Gloss Mode (page 9-18)
System/Network	Network (page 9-19)		Host Name (page 9-19)
(page 9-19)
			TCP/IP Settings (page		TCP/IP (page 9-19)
			9-19)
					IPv4 Settings (page 9-19)
					IPv6 Settings (page 9-20)
					Bonjour (page 9-20)
					Protocol Detail (page 9-21)
			WSD Scan (page 9-22)
			WSD Print (page 9-22)
			Enhanced WSD (page 9-22)
			Enhanced WSD (SSL) (page 9-22)
			IPSec (page 9-22)
			Secure Protocol (page		SSL (page 9-22)
			9-22)
					IPP Security (page 9-22)
					HTTP Security (page 9-22)
					LDAP Security (Ext. Address Book) (page 9-23)
					LDAP Security (User Property) (page 9-23)
					SMTP Security (page 9-23)
					POP3 Security (User 1) (page 9-23)
					POP3 Security (User 2) (page 9-23)
					POP3 Security (User 3) (page 9-23)
			LAN Interface (page 9-23)
			Restart Network (page 9-23)

xviii

		Optional Network	Wireless Network	Connection Status (page 9-24)
		(page 9-24)	(page 9-24)
				Quick Setup (page 9-24)
				Custom Setup (page 9-24)
			Basic (page 9-25)	Host Name (page 9-25)
				TCP/IP Settings (page 9-25)
				LAN Interface (page 9-25)
				MAC Address Filter (page 9-25)
				Restart Network (page 9-25)

Network Interface (Send) (page 9-25)

Interface Block Setting USB Host (page 9-26)

(page 9-26)

USB Device (page 9-26)

USB Storage (page 9-26)

Optional Interface 1 (page 9-26)

Optional Interface 2 (page 9-26)

Optional Interface (page 9-26)

Security Level (page 9-4)

Restart (page 9-4)

RAM Disk Setting (page 9-26)

Optional Memory (page 9-26)

Optional Function (page 11-6)

Date/Timer/Energy Date/Time (page 9-27)

Saver (page 9-27)

Date Format (page 9-27)

Time Zone (page 9-27)

Auto Panel Reset (page 9-27)

Panel Reset Timer (page 9-27)

Low Power Timer (page 9-27)

Sleep Rules (models for Europe) (page 9-27)

Sleep Level (models except for Europe) (page 9-27)

Sleep Timer (page 9-27)

Auto Error Clear (page 9-27)

Error Clear Timer (page 9-28)

Unusable Time (refer to Fax Operation Guide)

xix

Adjustment/	Density Adjustment		Copy (page 9-28)
Maintenance (page 9-	(page 9-28)
			Send/Box (page 9-28)
28)
	Background Density		Copy (Auto) (page 9-28)
	Adj. (page 9-28)
			Send/Box (Auto) (page 9-28)
	Auto Color Correction (page 9-28)
	Correcting Black Line (page 9-28)
	Display Brightness (page 9-28)
	Color Registration (page 9-28)
	Drum Refresh (page 9-29)
	Calibration (page 9-29)
	Laser Scanner Cleaning (page 9-29)
	Service Setting		Test Page
			Maintenance
			FAX Country Code
			FAX Call Settings
			FAX Call Settings	Exchange Selection (refer to Fax Operation Guide)
			(Europe Only)
				PBX Setting
				Dial No. to PSTN (refer to Fax Operation Guide)
			Altitude Adjustment (page 9-29)
			MC (page 9-29)
			DEV-SET
			DEV-CLN
			Memory Diagnostics (page 9-29)

xx

xxi

1 Preface

This chapter explains the following topics:
Notice .................................................................................................................................................................	1-2
Safety Conventions in This Guide ...........................................................................................................	1-2
Environment .............................................................................................................................................	1-3
Precautions for Use .................................................................................................................................	1-3
Laser Safety (Europe) ..............................................................................................................................	1-4
Legal Restriction on Copying/Scanning ...................................................................................................	1-5
Legal and Safety Information .............................................................................................................................	1-6
Legal Information .....................................................................................................................................	1-6
Energy Saving Control Function ..............................................................................................................	1-9
Automatic 2-Sided Copy Function ...........................................................................................................	1-9
Paper Recycling .......................................................................................................................................	1-9
Energy Star (ENERGY STAR®) Program ................................................................................................	1-9
About this Operation Guide ..............................................................................................................................	1-10
Conventions in This Guide .....................................................................................................................	1-10
Originals and Paper Sizes .....................................................................................................................	1-12

1-1

Preface > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Preface > Notice

Environment

The service environmental conditions are as follows:

•Temperature: 50 to 90.5 °F (10 to 32.5 °C)

•Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine.

•Avoid locations near a window or with exposure to direct sunlight.

•Avoid locations with vibrations.

•Avoid locations with drastic temperature fluctuations.

•Avoid locations with direct exposure to hot or cold air.

•Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

•If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

•If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

•If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

•If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-3

Preface > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the rear side of the machine.

1-4

Preface > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

•Paper money

•Bank note

•Securities

•Stamp

•Passport

•Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

1-5