Kyocera TASKalfa 3010i, TASKalfa 3510i User Guide

TASKalfa 3010i

TASKalfa 3510i

OPERATION GUIDE

> Preface

Preface

Thank you for purchasing the TASKalfa 3010i/TASKalfa 3510i.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing. The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies as shown below.

i

> Overview

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. A fax function is available as an option.

Input Data				Security
				You can use the machine security
Original	Electronic data	Fax data	USB memory	levels according to your needs.

Strengthen security (page v)

Operations from your PC

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-39)

Command Center RX User Guide

Application

Document Box functions

You can expand the machine functions according to your needs.

Application (page 5-9)

This function is useful for a variety of purposes, including saving data in the machine and in a USB memory stick.

Printing Data Saved on the Printer (page 4-8) Using a Custom Box (page 5-52)

Output Data

Copy functions Printer functions USB memory

Fax functions

Send functions

Copying (page 5-17)	Saving Documents to	FAX Operation	Sending (page 5-22)
Printing from PC (page 4-1)	USB Memory (Scan	Guide
	to USB) (page 5-69)

NOTE

•Before using the machine, be sure to read Legal and Safety Information on page 1-1.

•For preparations for use of the machine such as cable connections and software installation, refer to Installing and Setting up the Machine on page 2-1.

•To learn how to load paper, place originals, set up shared folders, and add addresses to the address book, refer to Preparation before Use on page 3-1.

ii

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions.

Once you set the functions as a preset program, all you need to do is press the program number to call up the functions. Using this program brings the same results even if operated by another person.

Program (page 5-5)

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-13)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-49)

Optimize your office workflow		Save energy and cost
Send one time with multiple sending	Save frequently used documents in	Save energy as needed
options (Multi Sending)	the machine (Custom Box)	(Energy Saver function / Energy Saver
		Recovery Level)

On

Off

	You can send a same document to the	You can share frequently used
	multiple destinations using a different	documents with the others.	The machine is equipped with Energy
	method.	You can save the frequently used	Saver function that automatically
			switched into Low Power Mode or Sleep
	You can specify multiple destinations of	document in the machine and print or
			Mode. You can set appropriate Energy
	different send methods such as E-mail,	send it when needed.
			Saver Recovery Level depending on the
	SMB, and Fax.	A document can be shared among
			operation.
	You can reduce your workflow by sending	multiple users.
			In addition, the machine can
	a job at once.	Using a Custom Box (page 5-52)
			automatically be switched into Sleep and
	Sending to Different Types of
			recovered at a specified time for each day
	Destinations (Multi Sending) (page
			of the week.
	5-35)
			Energy Saver function (page 2-31)
			Weekly Timer Settings (page 8-56)

iii

> Machine Features

Save energy and cost

Create attractive documents

Print multiple originals onto one sheet

Skip blank pages when printing

Prevent image bleed-through

(Duplex / Combine)

(Skip Blank Page)

(Prevent Bleed-through)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 6-29)

Duplex (page 6-36)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-53)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-thru (page 6-24)

Create attractive documents

Strengthen security

Create a booklet

Print a stamp on copies

Password-protect a PDF file

(Booklet)

(Text Stamp / Bates Stamp)

(PDF Encryption Functions)

It is useful when preparing handout.	It is useful when adding text or date that is	Use the PDF format's password security
You can create a magazine, pamphlet, or	not included in originals.	options to restrict document viewing,
		printing and editing.
other booklet from sheet originals.	You can print desired text and date as a
Facing-page, two-sided copies of	stamp onto the first page or all pages.	Encrypted PDF Password (page 6-
originals can be folded down the center to	Text Stamp (page 6-45)	62)
create a booklet.	Bates Stamp (page 6-47)
The cover page can be printed onto
colored paper or heavy paper.
Booklet (page 6-34)

iv

> Machine Features

Strengthen security

Protect data on the hard disk (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the hard disk automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the hard disk.

Data Security (page 8-50)

Prevent loss of finished documents (Private Print)

You can temporarily save a printer document in the machine. By printing the document from the machine prevents someone takes your document.

Private Print/Stored Job (page 4-8)

Log in by ID card (Card Authentication)

ID

OK !

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-5)

Strengthen security

Use functions more efficiently

Strengthen security

Expand functions as necessary

Display file size before sending /

(for administrator use)

(Application)

storing a job (File Size Confirmation)

1 MB

	Various functions are available for	The functionality of the machine can be	You can check the file size before
		expanded by installing applications.	sending/storing the document.
	administrators to strengthen security.
		Applications that help you perform your	If your server specifies an e-mail size
	To Strengthen the Security (page 2-
		daily more efficiently such as a scan	limit, you can check the size in advance.
	37)
		feature and an authentication feature are	File Size Confirmation (page 6-61)
		available.
		Application (page 5-9)

v

> Machine Features

Use functions more efficiently

Install the machine without concerning

Use USB memory

the network cables (Wireless Network)

(USB Memory)

In an environment where the wireless	It is useful when you need to print
LAN is used, you can install the machine	document outside your office or you
without concerning the network cables.	cannot print document from your PC.
Wireless Network (page 8-48)	You can print the document from the USB
	memory by plugging it directly into the
	machine.
	Original scanned at the machine can be
	saved in the USB memory also.
	Printing Documents Stored in
	Removable USB Memory (page 5-
	67)
	Saving Documents to USB Memory
	(Scan to USB) (page 5-69)

Specify image file format (Scan Format)

You can select the various file formats when sending/storing images.

File Format (page 6-56)

Use functions more efficiently

Skip the error job (Job Skip Functions)

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

Error Job Skip (page 8-55)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-39)

vi

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows. For details, refer to Color Selection (page 6-22).

	Color mode	Description	Reference image
			Before	After
	Color/Gray	Automatically recognizes whether a document being
	Color/B & W	scanned is color or black & white.
	Full Color	Scans a document in full color.
	Grayscale	Scans a document in grayscale.
	Black & White	Scans a document in black & white.

vii

> Color and Image Quality Functions

Adjusting Image Quality

To adjust the image quality, use the following functions.

	I want to...		Sample image						Function	Page
			Before				After
Easily adjust the image quality to match your own image
	Remove dark background or								Program	page 5-5
	bleed-through from the original								[Newspaper Copy]
	such as a newspaper.
	Clearly reproduce fine lines, faint								Program	page 5-5
	lines, broken lines, and other fine								[Drawing Copy]
	details in a CAD or other
	drawings.
Adjust the image quality precisely
	Adjust the density.								Density	page 6-20
	Emphasize or blur the image								Sharpness	page 6-23
	outline.
	Example: Emphasize the image
	outlines
	Darken or lighten the background								Background Density	page 6-23
	(the area with no texts or images)
	of a document.
	Example: Lightening the
	background
	Prevent bleed-through in 2-sided								Prevent Bleed-	page 6-24
	originals.								through
Adjust the scanned image
	Decrease the file size and								File format	page 6-56
	produce the characters clearly.								[High Comp. PDF]
	Convert a paper document to								File format	page 6-56
	PDF with searchable text.								[PDF] or
									[High Comp. PDF]
									with
									[OCR]

viii

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (TASKalfa 3010i/TASKalfa 3510i)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Scan images and save with information

Print without using the printer driver

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to initialize the system.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Technical Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Command Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.

ix

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter	Contents

1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and

	Machine	other matters related to administration of the machine.
3	Preparation before Use	Explains preparations and settings that are required in order to use the machine, such
		as how to use the operation panel, load paper, and create an address book.
4	Printing from PC	Explains functions that are available when the machine is used as a printer.
5	Operation on the Machine	Explains the basic procedures for using the machine, such as placing originals, making
		copies, sending documents, and using document boxes.
6	Using Various Functions	Explains convenient functions that are available on the machine.
7	Status/Job Cancel	Explains how to check the status of a job and the job history, and how to cancel jobs
		being printed or waiting to print. Also explains how to check paper and toner levels, how
		to check the device status, and how to cancel fax transmission.
8	System Menu	Explains System Menu and how it relates to the operation of the machine.
9	User Authentication and	Explains user login and job accounting.
	Accounting (User Login, Job
	Accounting)
10	Troubleshooting	Explains what to do when toner runs out, an error is displayed, or a paper jam or other
		problem occurs.
11	Appendix	Describes convenient options that are available for the machine. Provides information
		on media types and paper sizes, and gives a glossary of terms. Explains how to enter
		characters, and lists the specifications of the machine.

x

> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description	Example
[Bold]	Indicates keys on the operation panel and buttons on	Press the [Start] key.
	your computer screen.	Click the [OK] button.
[Regular]	Indicates keys on the touch panel.	Press [OK].
"Regular"	Indicates a message or setting displayed on the touch	"Ready to copy." appears.
	panel or computer screen.
		You can select from the "Print size" menu.

xi

> About the Operation Guide (this Guide)

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.

Using Various Functions > Functions

Functions

Original Size

Specify the original size to be scanned.

Icon

Description

Icon

Description

The function can be used when copying a

The function can be used when saving to or

Copy

document.

Custom

printing from a custom box.

Box

Copies

Preview

No.

Name

Owner

Used

0001

SALES

Anonymous

63 MB

Search(Name)

Search(No.)

1/1

Add/Edit Box

Original

: A4

Paper

Selection

Zoom

: 100%

1-sided

Paper

: A4

>>1-sided

Preview

Staple

Store File

Detail

Open

/Punch

Org./Paper/

Layout/Edit

Advanced

Custom Box

Program

Finishing

Setup

Copy screen

Custom box screen

The function can be used when sending a

USB

The function can be used when saving to or printing

Send

document.

from removable memory such as a USB memory stick.

Memory

Destination

Destination

Detail

Removable Memory

ABCD

[e-mail]

TUVW

192.168.188.120

1/1

Name

Date and Time

Size

Up

1

Document

02/02/2013 09:30

1 MB

Group1

Group1

Folder Path

Entry

2

Document

02/02/2013 09:40

3 MB

On Hook

Direct

Chain

Detail/Edit

Delete

Recall

3

Document

02/02/2013 09:50

4 MB 001/999

0001

0002

0003

0004

0005

No.

4

Document

02/02/2013 10:00

1 MB

Memory

AAA

BBB

CCC

DDD

EEE

i-FAX

Information

Addr Entry

5

Document

02/02/2013 10:05

2 MB

Remove

0006

0007

0008

0009

0010

1/100

WSD Scan

Memory

FFF

GGG

HHH

III

JJJ

/DSM Scan

Print

Delete

Detail

Open

Store File

Org./Sending

Data Format

Send screen

Removable memory screen

	Icon	Description
		Access to the function is indicated by icons.
Copy	Org./Paper/	Example: Press the [Org./Paper/Finishing] tab in the Copy
	Finishing	screen to use the function.

xii

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure	Procedure indicated in this guide
Press the [System Menu] key	Press the [System Menu] key, [Common Settings],
	[ ] (twice), and then [Next] in "Message Board Settings".
Press [Common Settings]

Press [ ] twice

Press [Next] in "Message Board Settings"

Touch panel keys that are pressed are outlined in red.

	System Menu
		Cassette/MP Tray Settings
	Common Settings	Home
	Copy	Send
	Document Box/Removable	FAX
	Memory
	Printer	Report
	System/Network

Close

Press [] or [] to scroll up and down.

Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.

User Login/Job Accounting - User Login

1	User login administration.		2
	Select authentication method.
		Server Type	Domain
		NTLM	Default Domain
			Add/Edit
Authentication
		Kerberos
Network
Authentication		Ext.	Host
Expansion			Host Name
Authentication

Cancel	3

xiii

> About the Operation Guide (this Guide)

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

Orientation	Setting Position	Icons on the	Indicated size in this
	(X=Length, Y=Width)	touch panel	Guide*
Vertical orientation Original			A4, B5, Letter .etc

		X
		Y
		Original	Original
	Paper	X
		Y
		Paper	Paper
Horizontal	Original	X	A4-R, B5-R, Letter-R
orientation (-R)			.etc
		Y
		Original	Original
	Paper	X
		Y
		Paper	Paper

*Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to Specifications on page 11-21.

xiv

Contents

	Preface .....................................................................................................................................	i
	Overview .................................................................................................................................	ii
	Machine Features ..................................................................................................................	iii
	Color and Image Quality Functions....................................................................................	vii
	Basic Color Modes .......................................................................................................	vii
	Adjusting Image Quality ..............................................................................................	viii
	Guides Provided with the Machine......................................................................................	ix
	About the Operation Guide (this Guide) ..............................................................................	x
	Structure of the guide.....................................................................................................	x
	Conventions Used in This Guide...................................................................................	xi
	Contents................................................................................................................................	xv
	Menu Map............................................................................................................................	xxii
1	Legal and Safety Information .................................................................	1-1
	Notice ..................................................................................................................................	1-2
	Safety Conventions in This Guide ..............................................................................	1-2
	Environment ...............................................................................................................	1-3
	Precautions for Use ....................................................................................................	1-4
	Laser Safety (Europe) ................................................................................................	1-5
	SAFETY OF LASER BEAM (USA) ............................................................................	1-6
	Safety Instructions Regarding the Disconnection of Power .......................................	1-7
	WARNING ..................................................................................................................	1-7
	Radio Tag Technology ...............................................................................................	1-7
	Other precautions (for users in California, the United States) ....................................	1-7
	Warranty (the United States and Canada) .................................................................	1-8
	Legal Restriction on Copying/Scanning .....................................................................	1-9
	EN ISO 7779 ..............................................................................................................	1-9
	EK1-ITB 2000 .............................................................................................................	1-9
	Legal Information .....................................................................................................	1-10
	Energy Saving Control Function ..............................................................................	1-16
	Automatic 2-Sided Copy Function ............................................................................	1-16
	Resource Saving - Paper .........................................................................................	1-16
	Environmental benefits of "Power Management" .....................................................	1-16
	Energy Star (ENERGY STAR®) Program ................................................................	1-17
2	Installing and Setting up the Machine ...................................................	2-1
	Part Names ..........................................................................................................................	2-2
	Machine Exterior ........................................................................................................	2-2
	Connectors/Interior .....................................................................................................	2-4
	With Optional Equipments Attached ..........................................................................	2-5
	Determining the Connection Method and Preparing Cables ..........................................	2-6
	Connection Example ..................................................................................................	2-6
	Preparing Necessary Cables ....................................................................................	2-7
	Connecting Cables .............................................................................................................	2-8
	Connecting LAN Cable ...............................................................................................	2-8
	Connecting USB Cable ..............................................................................................	2-9
	Connecting the Power Cable .....................................................................................	2-9
	Power On/Off ....................................................................................................................	2-10
	Power On .................................................................................................................	2-10
	Power Off .................................................................................................................	2-11
	Installing Software ...........................................................................................................	2-13
	Software on DVD (Windows) ...................................................................................	2-13
	Installing Printer Driver in Windows .........................................................................	2-14
	Uninstalling the Software .........................................................................................	2-19
	Installing Printer Driver in Macintosh ........................................................................	2-20
	Setting TWAIN Driver ...............................................................................................	2-22

xv

	Setting WIA Driver ....................................................................................................	2-23
	Login/Logout ....................................................................................................................	2-24
	Login ........................................................................................................................	2-24
	Logout ......................................................................................................................	2-25
	Default Settings of the Machine ......................................................................................	2-26
	Setting Date and Time .............................................................................................	2-26
	Network Setup (LAN Cable Connection) ..................................................................	2-28
	Energy Saver function .....................................................................................................	2-31
	Low Power Mode and Auto Low Power Mode .........................................................	2-31
	Sleep and Auto Sleep ..............................................................................................	2-32
	Quick Setup Wizard ..........................................................................................................	2-34
	Checking the Counter ......................................................................................................	2-36
	Additional Preparations for the Administrator ..............................................................	2-37
	To Send Documents to a PC ...................................................................................	2-37
	To E-mail Scanned Images ......................................................................................	2-37
	To Strengthen the Security ......................................................................................	2-37
	Command Center RX .......................................................................................................	2-39
	Accessing Command Center RX .............................................................................	2-40
	Changing Security Settings ......................................................................................	2-41
	Changing Device Information ...................................................................................	2-42
	E-mail settings ..........................................................................................................	2-43
	Registering Destinations ..........................................................................................	2-46
	Registering a Custom Box .......................................................................................	2-47
	Printing a document stored in a Custom Box ...........................................................	2-48
	Transferring data from our other products ....................................................................	2-50
	Migrating the Address Book .....................................................................................	2-50
3	Preparation before Use ...........................................................................	3-1
	Using the Operation Panel ................................................................................................	3-2
	Operation Panel Keys ................................................................................................	3-2
	Touch Panel Display ..........................................................................................................	3-3
	Home Screen .............................................................................................................	3-3
	Display for Device Information ...................................................................................	3-7
	Display for Originals and Paper .................................................................................	3-8
	Display of keys that cannot be set .............................................................................	3-8
	Original Preview .........................................................................................................	3-9
	Enter key and Quick No. Search key .......................................................................	3-11
	Help Screen .............................................................................................................	3-12
	Accessibility Functions (Magnifying the View) .........................................................	3-13
	Loading Paper ..................................................................................................................	3-14
	Before Loading Paper ..............................................................................................	3-15
	Loading in the Cassettes ..........................................................................................	3-16
	Loading Paper in the Multi Purpose Tray .................................................................	3-23
	Specifying Paper Size and Media ............................................................................	3-26
	Preparation for Sending a Document to a PC ...............................................................	3-30
	Making a note of the computer name and full computer name ................................	3-30
	Making a note of the user name and domain name .................................................	3-31
	Creating a Shared Folder, Making a Note of a Shared Folder .................................	3-32
	Configuring Windows Firewall (for Windows 7) ........................................................	3-36
	Registering Destinations in the Address Book .............................................................	3-40
	Adding a Destination (Address Book) ......................................................................	3-40
	Adding a Destination on One Touch Key (One Touch Key) .....................................	3-48
4	Printing from PC ......................................................................................	4-1
	Printing from PC .................................................................................................................	4-2
	Printer driver print settings screen .............................................................................	4-5
	Printer Driver Help ......................................................................................................	4-6
	Changing the default printer driver settings (Windows 7) ..........................................	4-6

xvi

	Canceling printing from a computer ...........................................................................	4-6
	Printing by AirPrint ............................................................................................................	4-7
	Printing Data Saved on the Printer ...................................................................................	4-8
	Private Print/Stored Job .............................................................................................	4-8
	Quick Copy/Proof and Hold ......................................................................................	4-10
5	Operation on the Machine ......................................................................	5-1
	Loading Originals ...............................................................................................................	5-2
	Placing Originals on the Platen ..................................................................................	5-2
	Loading Originals in the Document Processor ...........................................................	5-3
	Program ...............................................................................................................................	5-5
	Registering Programs ................................................................................................	5-6
	Recalling Programs ....................................................................................................	5-6
	Editing and Deleting Programs ..................................................................................	5-8
	Application ..........................................................................................................................	5-9
	Installing Applications .................................................................................................	5-9
	Activating/Deactivating Application ..........................................................................	5-10
	Deleting Applications ................................................................................................	5-12
	Registering Shortcuts (Copy, Send, and Document Box Settings) .............................	5-13
	Adding Shortcuts ......................................................................................................	5-13
	Editing and Deleting Shortcuts .................................................................................	5-14
	Using the Internet Browser .............................................................................................	5-15
	Launching and Exiting the Browser ..........................................................................	5-15
	Using the Browser Screen .......................................................................................	5-16
	Copying .............................................................................................................................	5-17
	Basic Operation ........................................................................................................	5-17
	Reserve Next ...........................................................................................................	5-19
	Canceling Jobs .........................................................................................................	5-20
	Interrupt Copy ..........................................................................................................	5-21
	Sending .............................................................................................................................	5-22
	Basic Operation ........................................................................................................	5-23
	Specifying Destination ..............................................................................................	5-25
	Checking and Editing Destinations ..........................................................................	5-33
	Confirmation Screen of Destinations ........................................................................	5-34
	Send to Me (E-mail) .................................................................................................	5-34
	Sending to Different Types of Destinations (Multi Sending) .....................................	5-35
	Canceling Sending Jobs ..........................................................................................	5-35
	WSD Scan/DSM Scan .............................................................................................	5-36
	Scanning using TWAIN ............................................................................................	5-40
	Scanning with FMU Connection ...............................................................................	5-44
	How to use the FAX Function .........................................................................................	5-45
	What is Document Box? ..................................................................................................	5-46
	Basic Operation for Document Box ..........................................................................	5-47
	Using a Custom Box ........................................................................................................	5-52
	Creating a New Custom Box (Add/Edit Box) ............................................................	5-52
	Editing Custom Box ..................................................................................................	5-54
	Storing Documents (Store File) ................................................................................	5-55
	Printing Documents (Print) .......................................................................................	5-56
	Sending Documents (Send) .....................................................................................	5-57
	Send to Me from Box (E-mail) ..................................................................................	5-58
	Editing Documents ...................................................................................................	5-59
	Deleting Documents .................................................................................................	5-63
	Job Box .............................................................................................................................	5-64
	Outputting Repeat Copy Jobs ..................................................................................	5-64
	Form for Form Overlay .............................................................................................	5-65

xvii

	Printing Documents Stored in Removable USB Memory .............................................	5-67
	Saving Documents to USB Memory (Scan to USB) ......................................................	5-69
	Check the USB memory information ..............................................................................	5-70
	Removing USB Memory ...................................................................................................	5-71
	Manual Staple ...................................................................................................................	5-72
6	Using Various Functions ........................................................................	6-1
	Functions Available on the Machine ................................................................................	6-2
	Copy ...........................................................................................................................	6-2
	Send ...........................................................................................................................	6-4
	Custom Box (Store File, Printing, Send) ....................................................................	6-6
	Removable Memory (Store File, Printing Documents) ...............................................	6-9
	Functions ..........................................................................................................................	6-11
	Original Size .............................................................................................................	6-11
	Paper Selection ........................................................................................................	6-12
	Mixed Size Originals ................................................................................................	6-13
	Original Orientation ..................................................................................................	6-15
	Collate/Offset ...........................................................................................................	6-16
	Staple/Punch ............................................................................................................	6-17
	Paper Output ............................................................................................................	6-20
	Density .....................................................................................................................	6-20
	Original Image ..........................................................................................................	6-21
	EcoPrint ....................................................................................................................	6-22
	Color Selection .........................................................................................................	6-22
	Sharpness ................................................................................................................	6-23
	Background Density Adj. ..........................................................................................	6-23
	Prevent Bleed-thru ...................................................................................................	6-24
	Zoom ........................................................................................................................	6-25
	Combine ...................................................................................................................	6-29
	Margin/Centering, Margin, Centering .......................................................................	6-31
	Border Erase ............................................................................................................	6-32
	Booklet .....................................................................................................................	6-34
	Duplex ......................................................................................................................	6-36
	Cover ........................................................................................................................	6-39
	Form Overlay ...........................................................................................................	6-40
	Page # ......................................................................................................................	6-41
	Memo Page ..............................................................................................................	6-43
	Image Repeat ...........................................................................................................	6-44
	Text Stamp ...............................................................................................................	6-45
	Bates Stamp .............................................................................................................	6-47
	Continuous Scan ......................................................................................................	6-49
	Auto Image Rotation ................................................................................................	6-50
	Negative Image ........................................................................................................	6-50
	Mirror Image .............................................................................................................	6-50
	Job Finish Notice ......................................................................................................	6-51
	File Name Entry .......................................................................................................	6-51
	Priority Override .......................................................................................................	6-52
	Repeat Copy ............................................................................................................	6-52
	DP Read Action ........................................................................................................	6-53
	Skip Blank Page .......................................................................................................	6-53
	2-sided/Book Original, Book Original .......................................................................	6-54
	Sending Size ............................................................................................................	6-55
	File Format ...............................................................................................................	6-56
	File Separation .........................................................................................................	6-59
	Scan Resolution, Resolution ....................................................................................	6-59
	E-mail Subject/Body .................................................................................................	6-59
	Send and Print .........................................................................................................	6-60
	Send and Store ........................................................................................................	6-60
	FTP Encrypted TX ....................................................................................................	6-61

xviii

	File Size Confirmation ..............................................................................................	6-61
	Delete after Printed ..................................................................................................	6-61
	Delete after Transmitted ...........................................................................................	6-61
	Storing Size ..............................................................................................................	6-62
	Encrypted PDF Password ........................................................................................	6-62
	JPEG/TIFF Print .......................................................................................................	6-63
	XPS Fit to Page ........................................................................................................	6-63
7	Status/Job Cancel ...................................................................................	7-1
	Checking Job Status ..........................................................................................................	7-2
	Details of the Status Screens .....................................................................................	7-4
	Checking Detailed Information of Jobs ......................................................................	7-9
	Checking Job History ......................................................................................................	7-11
	Checking the Detailed Information of Histories ........................................................	7-13
	Sending the Log History ...........................................................................................	7-13
	Job operation ....................................................................................................................	7-14
	Pause and Resumption of Jobs ...............................................................................	7-14
	Canceling of Jobs .....................................................................................................	7-14
	Priority Override for Waiting Jobs ............................................................................	7-15
	Reordering Print Jobs ..............................................................................................	7-16
	Device/Communication ....................................................................................................	7-17
	Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ....................	7-18
8	System Menu ...........................................................................................	8-1
	Default Setting on the Machine (System Menu) ..............................................................	8-2
	Operation Method ......................................................................................................	8-2
	System Menu Settings ...............................................................................................	8-4
	Cassette/MP Tray Settings ........................................................................................	8-7
	Common Settings .......................................................................................................	8-9
	Home ........................................................................................................................	8-28
	Copy .........................................................................................................................	8-28
	Send .........................................................................................................................	8-29
	Document Box/Removable Memory ........................................................................	8-34
	FAX ..........................................................................................................................	8-35
	Printer .......................................................................................................................	8-35
	Report ......................................................................................................................	8-37
	System/Network .......................................................................................................	8-43
	Edit Destination ........................................................................................................	8-53
	User Login/Job Accounting ......................................................................................	8-53
	User Property ...........................................................................................................	8-54
	Date/Timer/Energy Saver .........................................................................................	8-54
	Adjustment/Maintenance ..........................................................................................	8-57
	Internet .....................................................................................................................	8-59
	Application ................................................................................................................	8-59
9	User Authentication and Accounting (User Login, Job Accounting) 9-1
	User Login ...........................................................................................................................	9-2
	First User Login Administration ..................................................................................	9-2
	User Login Setting ......................................................................................................	9-2
	User Login ..................................................................................................................	9-4
	Authentication Security ..............................................................................................	9-6
	Adding a User (Local User List) .................................................................................	9-8
	Changing User Properties ........................................................................................	9-11
	Local Authorization ...................................................................................................	9-15
	Group Authorization Set. ..........................................................................................	9-15
	Guest Authorization Set. ..........................................................................................	9-18
	Obtain NW User Property ........................................................................................	9-21

xix

	Simple Login Settings ..............................................................................................	9-23
	ID Card Settings .......................................................................................................	9-26
	Job Accounting Setting ...................................................................................................	9-27
	First Job Accounting Setup ......................................................................................	9-27
	Job Accounting Setting ............................................................................................	9-27
	Job Accounting .........................................................................................................	9-29
	Login/Logout ............................................................................................................	9-29
	Job Accounting Access ............................................................................................	9-30
	Job Accounting (Local) .............................................................................................	9-31
	Accounting List .........................................................................................................	9-32
	Managing Accounts ..................................................................................................	9-33
	Default Setting ..........................................................................................................	9-36
	Counting the Number of Pages Printed ...................................................................	9-38
	Apply Limit ................................................................................................................	9-40
	Copier/Printer Count ................................................................................................	9-40
	Unknown ID Job ...............................................................................................................	9-41
10	Troubleshooting ....................................................................................	10-1
	Regular Maintenance .......................................................................................................	10-2
	Cleaning ...................................................................................................................	10-2
	Toner Container Replacement .................................................................................	10-6
	Waste Toner Box Replacement ...............................................................................	10-9
	Replacing Staples ..................................................................................................	10-11
	Disposing of the Punch Waste ...............................................................................	10-13
	Troubleshooting .............................................................................................................	10-15
	Solving Malfunctions ..............................................................................................	10-15
	Responding to Messages .......................................................................................	10-20
	Adjustment/Maintenance ........................................................................................	10-33
	Clearing Paper Jams ..............................................................................................	10-35
	Clearing a Staple Jam ............................................................................................	10-52
11	Appendix ................................................................................................	11-1
	Optional Equipment .........................................................................................................	11-2
	Overview of Optional Equipment ..............................................................................	11-2
	Optional Applications ...............................................................................................	11-7
	Character Entry Method ...................................................................................................	11-9
	Entry Screens ...........................................................................................................	11-9
	Entering Characters ...............................................................................................	11-11
	Paper ...............................................................................................................................	11-12
	Basic Paper Specifications .....................................................................................	11-12
	Choosing the Appropriate Paper ............................................................................	11-13
	Special Paper .........................................................................................................	11-16
	Specifications .................................................................................................................	11-21
	Common functions .................................................................................................	11-21
	Copy functions .......................................................................................................	11-23
	Printer functions .....................................................................................................	11-23
	Scanner functions ..................................................................................................	11-24
	Document Processor (Option) ................................................................................	11-25
	Paper Feeder (500-sheet x 2) (Option) ..................................................................	11-25
	Large Capacity Feeder (1,500-sheet x 2) (Option) ................................................	11-26
	1,000-Sheet Finisher (Option) ................................................................................	11-26
	3,000-Sheet Finisher (Option) ................................................................................	11-27
	Hole Punch Unit (Option) .......................................................................................	11-27
	Mailbox (Option) .....................................................................................................	11-28
	Glossary ..........................................................................................................................	11-29
	Index .............................................................................................................................	Index-1

xx

xxi

> Menu Map

Menu Map

(The names displayed on the touch panel are used here. These may differ from the referenced titles.)

or

Copy

Org./Paper/Finishing	Original Size (page 6-11)
	Paper Selection (page 6-12)
	Mixed Size Originals (page 6-13)
	Original Orientation (page 6-15)
	Collate/Offset (page 6-16)
	Staple/Punch	Staple (page 6-17)
		Punch (page 6-18)
	Paper Output (page 6-20)
Image Quality	Density (page 6-20)
	Original Image (page 6-21)
	EcoPrint (page 6-22)
	Sharpness (page 6-23)
	Background Density Adj. (page 6-23)
	Prevent Bleed-thru (page 6-24)
Layout/Edit	Zoom (page 6-25)
	Combine (page 6-29)
	Margin/Centering (page 6-31)
	Border Erase (page 6-32)
	Booklet (page 6-34)
	Duplex (page 6-36)
	Cover (page 6-39)
	Form Overlay (page 6-40)

xxii

> Menu Map

Layout/Edit	Page # (page 6-41)
	Memo Page (page 6-43)
	Image Repeat (page 6-44)
	Text Stamp (page 6-45)
	Bates Stamp (page 6-47)
Advanced Setup	Continuous Scan (page 6-49)
	Auto Image Rotation (page 6-50)
	Negative Image (page 6-50)
	Mirror Image (page 6-50)
	Job Finish Notice (page 6-51)
	File Name Entry (page 6-51)
	Priority Override (page 6-52)
	Repeat Copy (page 6-52)
	DP Read Action (page 6-53)
	Skip Blank Page (page 6-53)
Program (page 5-5)

xxiii

> Menu Map

or

Send

Destination	Address Book (page 5-25)
	E-mail Addr Entry (page 5-28)
	Folder Path Entry (page 5-30)
	FAX No. Entry (refer to FAX Operation Guide)
	i-FAX Address Entry (refer to FAX Operation Guide)
	WSD Scan/DSM Scan (page 5-36)
Org./Sending Data Format	Original Size (page 6-11)
	Mixed Size Originals (page 6-13)
	2-sided/Book Original, Book Original (page 6-54)
	Original Orientation (page 6-15)
	Sending Size (page 6-55)
	File Format (page 6-56)
	File Separation (page 6-59)
	Long Original (refer to FAX Operation Guide)
Color/Image Quality	Density (page 6-20)
	Original Image (page 6-21)
	Scan Resolution (page 6-59)
	FAX TX Resolution (refer to FAX Operation Guide)
	Color Selection (page 6-22)
	Sharpness (page 6-23)
	Background Density Adj. (page 6-23)
	Prevent Bleed-thru (page 6-24)

xxiv

> Menu Map

Advanced Setup	Zoom (page 6-25)
	Centering (page 6-31)
	Border Erase (page 6-32)
	FAX Delayed Transmission (refer to FAX Operation Guide)
	Continuous Scan (page 6-49)
	Job Finish Notice (page 6-51)
	File Name Entry (page 6-51)
	E-mail Subject/Body (page 6-59)
	i-FAX Subject/Body (refer to FAX Operation Guide)
	FAX Direct Transmission (refer to FAX Operation Guide)
	FAX Polling RX (refer to FAX Operation Guide)
	Send and Print (page 6-60)
	Send and Store (page 6-60)
	FTP Encrypted TX (page 6-61)
	Text Stamp (page 6-45)
	Bates Stamp (page 6-47)
	File Size Confirmation (page 6-61)
	FAX TX Report (refer to FAX Operation Guide)
Program (page 5-5)

xxv

> Menu Map

Custom Box

Custom Box	Store File	Functions	Original Size (page 6-11)
			Mixed Size Originals (page 6-13)
			2-sided/Book Original, Book Original (page 6-54)
			Original Orientation (page 6-15)
			Storing Size (page 6-62)
			Prevent Bleed-thru (page 6-24)
			Density (page 6-20)
			Original Image (page 6-21)
			Scan Resolution (page 6-59)
			Color Selection (page 6-22)
			Sharpness (page 6-23)
			Background Density Adj. (page 6-23)
			Zoom (page 6-25)
			Centering (page 6-31)
			Border Erase (page 6-32)
			Continuous Scan (page 6-49)
			Job Finish Notice (page 6-51)
			File Name Entry (page 6-51)
		Program (page 5-5)
	Detail (page 5-47)

xxvi

> Menu Map

Custom Box	Open	Print	Functions	Paper Selection (page 6-12)
				Collate/Offset (page 6-16)
				Staple/Punch (page 6-17)	Staple (page 6-17)
					Punch (page 6-18)

Paper Output (page 6-20)

Combine (page 6-29)

Margin/Centering (page 6-31)

Booklet (page 6-34)

Printing (page 6-38)

Cover (page 6-39)

Form Overlay (page 6-40)

Page # (page 6-41)

Job Finish Notice (page 6-51)

File Name Entry (page 6-51)

Delete after Printed (page 6-61)

Priority Override (page 6-52)

EcoPrint (page 6-22)

Zoom (page 6-25)

Text Stamp (page 6-45)

Bates Stamp (page 6-47)

Image Quality Density (page 6-20)

Original Image (page 6-21)

Sharpness (page 6-23)

Background Density Adj. (page 6-23)

Prevent Bleed-thru (page 6-24)

Program (page 5-5)

xxvii

> Menu Map

Custom Box	Open	Send	Destination (page 5-25)
			Functions	Sending Size (page 6-55)
				File Format (page 6-56)
				FAX TX Resolution (refer to FAX Operation Guide)
				Centering (page 6-31)
				FAX Delayed Transmission
				(refer to FAX Operation Guide)
				Job Finish Notice (page 6-51)
				File Name Entry (page 6-51)
				E-mail Subject/Body (page 6-59)
				i-FAX Subject/Body
				(refer to FAX Operation Guide)
				FTP Encrypted TX (page 6-61)
				Delete after Transmitted (page 6-61)
				Zoom (page 6-25)
				File Separation (page 6-59)
				Text Stamp (page 6-45)
				Bates Stamp (page 6-47)
				File Size Confirmation (page 6-61)
				FAX TX Report (refer to FAX Operation Guide)
			Color/Image	Density (page 6-20)
			Quality
				Original Image (page 6-21)
				Resolution (page 6-59)
				Color Selection (page 6-22)
				Sharpness (page 6-23)
				Background Density Adj. (page 6-23)
				Prevent Bleed-thru (page 6-24)
			Program (page 5-5)
		Join (page 5-61)
		Move/Copy (page 5-59)
		Delete (page 5-66)
		Store File (page 5-55)
		Search(Name) (page 5-47)
		Page Selection (page 5-47)
		Detail (page 5-47)
		Preview (page 5-50)
	Search(No.) (page 5-47)
	Search(Name) (page 5-47)
	Add/Edit Box (page 5-52)

xxviii

> Menu Map

Job Box

Job Box	Private Print/Stored Job (page 4-8)
	Quick Copy/Proof and Hold (page 4-10)
	Repeat Copy (page 6-52)
	Form for Form Overlay (page 5-65)

Removable

Memory

Removable Memory	Print	Functions	Paper Selection (page 6-12)
			Collate/Offset (page 6-16)
			Staple/Punch (page 6-17)	Staple (page 6-17)
				Punch (page 6-18)
			Paper Output (page 6-20)
			Margin (page 6-31)
			Duplex (page 6-36)
			Job Finish Notice (page 6-51)
			Priority Override (page 6-52)
			EcoPrint (page 6-22)
			Text Stamp (page 6-45)
			Bates Stamp (page 6-47)
			Encrypted PDF Password (page 6-62)
			JPEG/TIFF Print (page 6-63)
			XPS Fit to Page (page 6-63)

xxix