Kyocera m2040dn User Manual

PRINT COPY SCAN

OPERATION GUIDE

PRINT COPY SCAN FAX

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

i

Contents

	Preface .....................................................................................................................................	i
	Contents..................................................................................................................................	ii
	Overview ................................................................................................................................	ix
	Machine Features ...................................................................................................................	x
	Color and Image Quality Functions...................................................................................	xiv
	Basic Color Modes ......................................................................................................	xiv
	Adjusting Image Quality and Color...............................................................................	xv
	Guides Provided with the Machine....................................................................................	xvi
	About the Operation Guide (this Guide) .........................................................................	xviii
	Structure of the guide.................................................................................................	xviii
	Conventions Used in This Guide.................................................................................	xix
	Menu Map.............................................................................................................................	xxi
1	Legal and Safety Information ................................................................	1-1
	Notice .................................................................................................................................	1-2
	Safety Conventions in This Guide .............................................................................	1-2
	Environment ..............................................................................................................	1-3
	Precautions for Use ...................................................................................................	1-4
	Laser Safety (Europe) ...............................................................................................	1-5
	SAFETY OF LASER BEAM (USA) ...........................................................................	1-6
	Safety Instructions Regarding the Disconnection of Power ......................................	1-7
	Compliance and Conformity ......................................................................................	1-7
	Other precautions (for users in California, the United States) ...................................	1-7
	Warranty (the United States and Canada) ................................................................	1-8
	Legal Restriction on Copying/Scanning ....................................................................	1-9
	EN ISO 7779 .............................................................................................................	1-9
	EK1-ITB 2000 ............................................................................................................	1-9
	Wireless Connection (Mexico only) ...........................................................................	1-9
	Security Precautions when Using Wireless LAN (If equipped) .................................	1-9
	Limited Use of This Product (If equipped) ...............................................................	1-10
	Legal Information ....................................................................................................	1-11
	Energy Saving Control Function .............................................................................	1-17
	Automatic 2-Sided Print Function ............................................................................	1-17
	Resource Saving - Paper ........................................................................................	1-17
	Environmental benefits of "Power Management" ....................................................	1-17
	Energy Star (ENERGY STAR®) Program ...............................................................	1-17
2	Installing and Setting up the Machine ..................................................	2-1
	Part Names (Machine Exterior) ........................................................................................	2-2
	Part Names (Connectors/Interior) ....................................................................................	2-4
	Part Names (With Optional Equipments Attached) ........................................................	2-6
	Connecting the Machine and Other Devices ..................................................................	2-7
	Connecting Cables ............................................................................................................	2-8
	Connecting LAN Cable ..............................................................................................	2-8
	Connecting USB Cable .............................................................................................	2-9
	Connecting the Power Cable ....................................................................................	2-9
	Power On/Off ...................................................................................................................	2-10
	Power On ................................................................................................................	2-10
	Power Off ................................................................................................................	2-10
	Using the Operation Panel .............................................................................................	2-11
	Operation Panel Keys .............................................................................................	2-11
	Operation Method ...................................................................................................	2-13
	Check the original and paper settings .....................................................................	2-14
	Help Screen ............................................................................................................	2-14
	Login/Logout ...................................................................................................................	2-15
	Login .......................................................................................................................	2-15

ii

	Logout .....................................................................................................................	2-16
	Default Settings of the Machine .....................................................................................	2-17
	Setting Date and Time ............................................................................................	2-17
	Network Setup .................................................................................................................	2-18
	Configuring the Wired Network ...............................................................................	2-18
	Configuring the Wireless Network ...........................................................................	2-20
	Setting Wi-Fi Direct .................................................................................................	2-24
	Energy Saver function ....................................................................................................	2-26
	Sleep .......................................................................................................................	2-26
	Auto Sleep ...............................................................................................................	2-27
	Sleep Rules (models for Europe) ............................................................................	2-27
	Sleep Level (Energy Saver and Quick Recovery) (models except for Europe) ......	2-28
	Power Off Rule (models for Europe) .......................................................................	2-28
	Quiet Mode .......................................................................................................................	2-29
	Installing Software ..........................................................................................................	2-30
	Software on DVD (Windows) ..................................................................................	2-30
	Installing Software in Windows ...............................................................................	2-31
	Uninstalling the Software ........................................................................................	2-37
	Installing Software in Mac Computer ......................................................................	2-38
	Setting TWAIN Driver ..............................................................................................	2-40
	Setting WIA Driver ...................................................................................................	2-42
	Checking the Counter .....................................................................................................	2-43
	Additional Preparations for the Administrator .............................................................	2-44
	Sending Documents to a PC ...................................................................................	2-44
	Strengthening the Security ......................................................................................	2-44
	Command Center RX ......................................................................................................	2-45
	Accessing Command Center RX ............................................................................	2-46
	Changing Security Settings .....................................................................................	2-47
	Changing Device Information ..................................................................................	2-49
	E-mail Settings ........................................................................................................	2-51
	Registering Destinations .........................................................................................	2-55
	Transferring Data from Our Other Products .................................................................	2-56
	Migrating the Address Book ....................................................................................	2-56
3	Preparation before Use ..........................................................................	3-1
	Loading Paper ...................................................................................................................	3-2
	Precaution for Loading Paper ...................................................................................	3-2
	Selecting the Paper Feeder Units .............................................................................	3-3
	Loading in the Cassette ............................................................................................	3-4
	Precautions for Outputting Paper ....................................................................................	3-7
	Paper Stopper ...........................................................................................................	3-7
	Preparation for Sending a Document to a Shared Folder in a PC ................................	3-8
	Making a note of the computer name and full computer name .................................	3-8
	Making a note of the user name and domain name ..................................................	3-9
	Creating a Shared Folder, Making a Note of a Shared Folder ................................	3-10
	Configuring Windows Firewall .................................................................................	3-13
	Registering Destinations in the Address Book ............................................................	3-18
	Adding a Destination (Address Book) .....................................................................	3-18
	Adding a Destination on One Touch Key (One Touch Key) ....................................	3-25
4	Printing from PC .....................................................................................	4-1
	Printer Driver Properties Screen ......................................................................................	4-2
	Displaying the Printer Driver Help .............................................................................	4-3
	Changing the Default Printer Driver Settings (Windows 8.1) ....................................	4-3
	Printing from PC ................................................................................................................	4-4
	Printing on Standard Sized Paper .............................................................................	4-4
	Printing on Non-standard Sized Paper ......................................................................	4-6
	Canceling Printing from a Computer .........................................................................	4-8

iii

	Printing from the Handheld Device .................................................................................	4-9
	Printing by AirPrint ....................................................................................................	4-9
	Printing by Google Cloud Print ..................................................................................	4-9
	Printing by Mopria .....................................................................................................	4-9
	Printing with Wi-Fi Direct ...........................................................................................	4-9
	Printing Data Saved in the Printer .................................................................................	4-10
	Specifying the Job Box from a Computer and Storing the Job ...............................	4-10
	Printing Documents from Private Print Box .............................................................	4-11
	Deleting the Documents Stored in the Private Print Box .........................................	4-11
	Printing Document from Stored Job Box .................................................................	4-12
	Deleting the Documents Stored in the Stored Job Box ...........................................	4-13
	Printing Document from Quick Copy Box ................................................................	4-14
	Deleting the Documents Stored in the Quick Copy Box ..........................................	4-14
	Printing Document from Proof and Hold Box ..........................................................	4-15
	Deleting the Documents Stored in the Proof and Hold Box ....................................	4-16
	Monitoring the Printer Status (Status Monitor) ............................................................	4-17
	Accessing the Status Monitor ..................................................................................	4-17
	Exiting the Status Monitor .......................................................................................	4-17
	Quick View State .....................................................................................................	4-17
	Printing Progress Tab .............................................................................................	4-18
	Paper Tray Status Tab ............................................................................................	4-18
	Toner Status Tab ....................................................................................................	4-18
	Alert Tab ..................................................................................................................	4-19
	Status Monitor Context Menu ..................................................................................	4-19
	Status Monitor Notification Settings ........................................................................	4-20
	Configuration Tool ..........................................................................................................	4-21
	Accessing the Configuration Tool ...........................................................................	4-21
	Exiting the Configuration Tool .................................................................................	4-22
	Configuration Tool Settings Screen ........................................................................	4-23
5	Operation on the Machine .....................................................................	5-1
	Loading Originals ..............................................................................................................	5-2
	Placing Originals on the Platen .................................................................................	5-2
	Loading Originals in the Document Processor ..........................................................	5-3
	Loading Paper in the Multipurpose Tray .........................................................................	5-5
	Program ..............................................................................................................................	5-8
	Registering Programs ...............................................................................................	5-8
	Recalling Program .....................................................................................................	5-9
	Overwriting Program ...............................................................................................	5-10
	Deleting Program ....................................................................................................	5-10
	Select Key Settings .........................................................................................................	5-11
	Copying ............................................................................................................................	5-12
	Basic Operation .......................................................................................................	5-12
	Canceling Jobs ........................................................................................................	5-13
	Frequently-Used Sending Method .................................................................................	5-14
	Sending Document via E-mail ........................................................................................	5-15
	Configuring Settings before Sending ......................................................................	5-15
	Sending Scanned Document via E-mail ..................................................................	5-15
	Sending Document to Desired Shared Folder on a Computer (Scan to PC) .............	5-16
	Configuring Settings before Sending ......................................................................	5-16
	Sending Document to Desired Shared Folder on a Computer ................................	5-16
	Sending Document to Folder on an FTP Server (Scan to FTP) ...................................	5-18
	Configuring Settings before Sending ......................................................................	5-18
	Sending Document to Folder on an FTP Server .....................................................	5-18
	Scanning using TWAIN or WIA ......................................................................................	5-20
	Configuring Settings before Sending ......................................................................	5-20
	Scanning Document Using Application ...................................................................	5-20

iv

	Useful Sending Method ..................................................................................................	5-21
	WSD Scan ........................................................................................................................	5-22
	Installing Driver Software ........................................................................................	5-22
	WSD scan ...............................................................................................................	5-23
	Using fax server to send a fax
	(fax server transmission) ................................................................................................	5-25
	Configuring Settings before Sending ......................................................................	5-25
	Using fax server to send a fax .................................................................................	5-25
	Sending to Different Types of Destinations (Multi Sending) .......................................	5-27
	Send to Me (E-mail) .........................................................................................................	5-28
	Sending a document to the mail address of the logged in user ..............................	5-28
	Canceling Sending Jobs .................................................................................................	5-29
	Handling Destination ......................................................................................................	5-30
	Specifying Destination .............................................................................................	5-30
	Choosing from the Address Book ...........................................................................	5-30
	Choosing from the External Address Book .............................................................	5-31
	Choosing from the One Touch Key .........................................................................	5-32
	Checking and Editing Destinations .........................................................................	5-33
	Confirmation Screen of Destinations .......................................................................	5-34
	Recall ......................................................................................................................	5-34
	How to use the FAX Function ........................................................................................	5-35
	Using Document Boxes ..................................................................................................	5-36
	What is Job Box? ....................................................................................................	5-36
	What is Removable Memory Box? ..........................................................................	5-36
	What is Sub Address Box/Polling Box? ..................................................................	5-36
	Operating using Removable USB Memory ...................................................................	5-37
	Printing Documents Stored in Removable USB Memory ........................................	5-37
	Saving Documents to USB Memory (Scan to USB) ................................................	5-39
	Check the USB Memory Information .......................................................................	5-40
	Removing USB Memory ..........................................................................................	5-40
6	Using Various Functions .......................................................................	6-1
	Functions Available on the Machine ...............................................................................	6-2
	About Functions Available on the Machine ...............................................................	6-2
	How to Select Functions ...........................................................................................	6-2
	Copy ..........................................................................................................................	6-3
	Send ..........................................................................................................................	6-4
	Removable Memory (Store File, Printing Documents) ..............................................	6-5
	Functions ...........................................................................................................................	6-7
	Paper Selection .........................................................................................................	6-8
	Collate .......................................................................................................................	6-9
	Duplex .......................................................................................................................	6-9
	Zoom .......................................................................................................................	6-12
	Combine ..................................................................................................................	6-14
	Original Size ............................................................................................................	6-16
	Original Orientation .................................................................................................	6-16
	Mixed Size Originals ...............................................................................................	6-17
	Original Image .........................................................................................................	6-17
	Density ....................................................................................................................	6-18
	EcoPrint ...................................................................................................................	6-18
	Continuous Scan .....................................................................................................	6-18
	File Name Entry ......................................................................................................	6-19
	Job Finish Notice .....................................................................................................	6-19
	Priority Override ......................................................................................................	6-19
	Color Selection ........................................................................................................	6-20
	Sharpness ...............................................................................................................	6-20
	Contrast ...................................................................................................................	6-21
	Background Density Adj. (Background Density Adjustment) ..................................	6-21
	Skip Blank Page ......................................................................................................	6-22

v

	Scan Resolution ......................................................................................................	6-22
	Sending Size ...........................................................................................................	6-23
	File Format ..............................................................................................................	6-24
	Subject/Body ...........................................................................................................	6-28
	Duplex (2-sided Original) ........................................................................................	6-28
	FTP Encrypted TX ...................................................................................................	6-29
	File Separation ........................................................................................................	6-29
	Storing Size .............................................................................................................	6-30
	Encrypted PDF ........................................................................................................	6-30
	JPEG/TIFF Print ......................................................................................................	6-31
	XPS Fit to Page .......................................................................................................	6-31
7	Status/Job Cancel ..................................................................................	7-1
	Checking Job Status .........................................................................................................	7-2
	Details of the Status Screens ....................................................................................	7-4
	Checking Job History .......................................................................................................	7-8
	Sending the Log History ..........................................................................................	7-12
	Job Operation ..................................................................................................................	7-13
	Pause and Resumption of Jobs ..............................................................................	7-13
	Canceling of Jobs ....................................................................................................	7-13
	Device/Communication ...................................................................................................	7-14
	Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ...................	7-15
8	Setup and Registration (System Menu) ...............................................	8-1
	System Menu .....................................................................................................................	8-2
	Operation Method .....................................................................................................	8-2
	System Menu Settings ..............................................................................................	8-3
	Report .......................................................................................................................	8-5
	System/Network ........................................................................................................	8-7
	User/Job Account ....................................................................................................	8-18
	User Property ..........................................................................................................	8-18
	Common Settings ....................................................................................................	8-19
	Copy ........................................................................................................................	8-32
	Printer ......................................................................................................................	8-33
	Send ........................................................................................................................	8-35
	FAX .........................................................................................................................	8-36
	Document Box .........................................................................................................	8-36
	Edit Destination .......................................................................................................	8-37
	Adjust/Maint. ........................................................................................................... 8-38
9	User Authentication and Accounting (User Login, Job Accounting) 9-1
	Overview of User Login Administration ..........................................................................	9-2
	Managing the Job Account from PC .........................................................................	9-2
	Enabling User Login Administration ...............................................................................	9-3
	Setting User Login Administration ..................................................................................	9-5
	Authentication Security .............................................................................................	9-5
	Adding a User (Local User List) ................................................................................	9-6
	Changing User Properties .........................................................................................	9-8
	User Login Administration for Printing .....................................................................	9-11
	Managing the Users to Scan Using TWAIN ............................................................	9-12
	Managing the Users to Scan Using WIA .................................................................	9-13
	Managing the Users that Send Faxes from a PC ....................................................	9-14
	Group Authorization Settings ..................................................................................	9-15
	Guest Authorization Set. .........................................................................................	9-16
	Obtain NW User Property .......................................................................................	9-19
	ID Card Settings ......................................................................................................	9-20
	PIN Login Settings ..................................................................................................	9-21

vi

	Using User Login Administration ...............................................................................	... 9-22
	Login/Logout ...........................................................................................................	9-22
	Overview of Job Accounting ..........................................................................................	9-23
	To Manage the Number of Sheets Used on Jobs Printed from a PC .....................	9-23
	Enabling Job Accounting ...............................................................................................	9-24
	Job Accounting Access ...........................................................................................	9-25
	Setting an Account ..........................................................................................................	9-26
	Adding an Account ..................................................................................................	9-26
	Restricting the Use of the Machine .........................................................................	9-28
	Editing an Account ..................................................................................................	9-29
	Deleting an Account ................................................................................................	9-30
	Job Accounting for Printing .....................................................................................	9-31
	Job Accounting for Scan Using TWAIN ..................................................................	9-32
	Job Accounting for Scan Using WIA .......................................................................	9-33
	Job Accounting for the FAX Transmitted from a Computer ....................................	9-34
	Configuring Job Accounting ..........................................................................................	9-35
	Default Setting .........................................................................................................	9-35
	Counting the Number of Pages Printed ..................................................................	9-36
	Print Accounting Report ..........................................................................................	9-37
	Using Job Accounting ....................................................................................................	9-38
	Login/Logout ...........................................................................................................	9-38
	Unknown User Settings ..................................................................................................	9-39
	Unknown ID Job ......................................................................................................	9-39
	Registering Information for a User whose ID is Unknown .......................................	9-40
10	Troubleshooting ...................................................................................	10-1
	Regular Maintenance ......................................................................................................	10-2
	Cleaning ..................................................................................................................	10-2
	Cleaning Glass Platen .............................................................................................	10-2
	Cleaning Slit Grass .................................................................................................	10-3
	Cleaning the inside of the Machine .........................................................................	10-4
	Toner Container Replacement ................................................................................	10-7
	Loading Paper .......................................................................................................	10-10
	Using the Maintenance Menu .......................................................................................	10-11
	Troubleshooting ............................................................................................................	10-12
	Solving Malfunctions .............................................................................................	10-12
	Machine Operation Trouble ...................................................................................	10-12
	Printed Image Trouble ...........................................................................................	10-15
	Responding to Messages ......................................................................................	10-18
	Clearing Paper Jams .....................................................................................................	10-30
	Jam Location Indicators ........................................................................................	10-30
	Remove any jammed paper in Cassette 1 ............................................................	10-31
	Remove any jammed paper in Cassette 2 ............................................................	10-33
	Remove any jammed paper in Cassette 3 ............................................................	10-35
	Remove any jammed paper in the Multipurpose Tray ..........................................	10-37
	Remove any jammed paper inside of the Machine ..............................................	10-38
	Remove any jammed paper in Rear Cover ...........................................................	10-42
	Remove any jammed paper in the Document Processor ......................................	10-46
11	Appendix ...............................................................................................	11-1
	Optional Equipment ........................................................................................................	11-2
	Overview of Optional Equipment .............................................................................	11-2
	Optional Applications ..............................................................................................	11-6
	Starting Application Use ..........................................................................................	11-6
	Checking Details of Application ...............................................................................	11-7
	Character Entry Method ..................................................................................................	11-8
	Using the Keys ........................................................................................................	11-8
	Selecting Type of Characters ..................................................................................	11-9

vii

Characters That Can be Entered Using the Numeric Keys	..................................... 11-9
Entering Symbols ..................................................................................................	11-10
Entering Characters ..............................................................................................	11-10
Entering Using the Character Selection Screen ....................................................	11-12
Paper ..............................................................................................................................	11-13
Basic Paper Specifications ....................................................................................	11-13
Choosing the Appropriate Paper ...........................................................................	11-14
Special Paper ........................................................................................................	11-17
Specifications ................................................................................................................	11-21
Machine .................................................................................................................	11-21
Copy Functions .....................................................................................................	11-22
Printer Functions ...................................................................................................	11-23
Scanner Functions ................................................................................................	11-23
Document Processor .............................................................................................	11-24
Paper Feeder ........................................................................................................	11-24
Glossary .........................................................................................................................	11-25
Index ...........................................................................................................	2-1

viii

> Overview

Overview

Input Data				Security
Original	Electronic data	USB memory	Fax data	You can apply the various machine
				security levels to your specific needs.
				Strengthen security
				(page xii)

Operations from your PC

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-45)

Command Center RX User Guide

Document

Box functions

This function serves a variety of purposes, including saving data in the machine and on a USB memory stick.

Printing Data Saved in the Printer (page 4-10)

Output Data

Copy functions Printer functions

Send functions

USB memory

Fax functions

Copying (page 5-12)	Frequently-Used Sending	Saving Documents to	FAX Operation
Printing from PC (page 4-1)	Method (page 5-14)	USB Memory (Scan to	Guide
		USB) (page 5-39)

NOTE

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• To prepare the device for use, including setting up cable connections and installing software.

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

ix

> Machine Features

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Program (page 5-8)

Copy both sides of an ID card on a single sheet (ID Card Copy)

You can copy the front and back sides of an ID card on a single sheet of paper.

Program (page 5-8)

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-17)

Optimize your office workflow

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

1

11

21

1

1~10

11~20

21~30

1~30

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-18)

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5- 27)

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

x

> Machine Features

Save energy and cost

Save energy as needed (Energy Saver function)

Off

The machine is equipped with Energy Saver function that automatically switched into Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

Energy Saver function (page 2-26)

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 6-18)

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 6-14) Duplex (page 6-9)

Save energy and cost

Create attractive documents

Skip blank pages when printing

Send a FAX to reduce the

Scan originals in color and send them

(Skip Blank Page)

communication cost

to a PC (Scan)

(FAX Delayed Transmission)

	When there are blank pages in a scanned	You can reduce the communication cost	You can scan originals and convert them
	document, this function skips the blank	with this function.	into electronic data, such as a color PDF.
	pages and prints only pages that are not	The communication cost can be reduced	Frequently-Used Sending Method
	blank.	by setting the timer to the time period
			(page 5-14)
	Skip Blank Page (page 6-22)	during which the communication cost is
		low.
		FAX Operation Guide

xi

> Machine Features

Strengthen security

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

PDF Encryption Functions (page 6-26)

Prevent loss of finished documents (Private Print)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-10)

Log in by ID card (Card Authentication)

OK !

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-4)

Strengthen security	Use functions more efficiently
Strengthen security	Make the machine quiet	Install the machine without concerning
(Settings for Administrator)	(Quiet Mode)	the network cables (Wireless Network)

Various functions are available for

You can make the machine quiet by

If there is a wireless LAN environment, it

administrators to strengthen security.

reducing its running noise.ON/OFF

is possible to install the unit without

Strengthening the Security (page 2-

switching by one-touch is possible.

worrying about the network wiring. In

addition, Wi-Fi Direct, etc. are supported.

44)

Quiet Mode (page 2-29)

Network Setup (page 2-18)

Setting Wi-Fi Direct (page 2-24)

xii

> Machine Features

Use functions more efficiently

Use USB memory (USB Memory)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5- 37)

Saving Documents to USB Memory (Scan to USB) (page 5-39)

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-24)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-45)

xiii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

	Color mode	Description	Reference image		Reference
			Before	After	page
	Auto(Color/Gray)	Automatically recognizes whether a			page 6-20
	Auto(Color/B&W)	document being scanned is color or black
		& white.
	Full Color	Scans a document in full color.			page 6-20
	Grayscale	Scans a document in grayscale.			page 6-20
	Black & White	Scans a document in black & white.			page 6-20

For details, refer to the following:

Color Selection (page 6-20)

xiv

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

	I want to...		Sample image		Function	Page
		Before		After
Adjust the color precisely.
	Adjust the density.				Density	page 6-18
Adjust the image quality precisely
	Emphasize or blur the image				Sharpness	page 6-20
	outline.
	Example: Emphasize the image
	outlines
	Adjust the difference between				Contrast	page 6-21
	dark and light parts of the image.
	Darken or lighten the background				Background Density	page 6-21
	(the area with no texts or images)
	of a document.
	Example: Lightening the
	background
Adjust the scanned image
	Decrease the file size and				File format	page 6-24
	produce the characters clearly.				[High Comp. PDF]

xv

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M2135dn/ECOSYS M2635dn/ ECOSYS M2635dw/ECOSYS M2040dn/ECOSYS M2540dn/ ECOSYS M2540dw)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

xvi

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Print without using the printer driver

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

PRESCRIBE Commands Command Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

		Maintenance Menu User Guide
	Adjust the print or
		Maintenance Menu provides the explanation on how to configure the print, scan, and other
	scan position
		settings.

Install the following versions of Adobe Reader to view the manuals on the DVD.

Version 8.0 or later

xvii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter	Contents

1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and

	Machine	other matters related to administration of the machine.
3	Preparation before Use	Explains preparations and settings that are required in order to use the machine, such
		as how to load paper, and create an address book.
4	Printing from PC	Explains functions that are available when the machine is used as a printer.
5	Operation on the Machine	Explains the basic procedures for using the machine, such as placing originals, making
		copies, sending documents, and using document boxes.
6	Using Various Functions	Explains convenient functions that are available on the machine.
7	Status/Job Cancel	Explains how to check the status of a job and the job history, and how to cancel jobs
		being printed or waiting to print. Also explains how to check paper and toner levels, how
		to check the device status, and how to cancel fax transmission.

8Setup and Registration (System Explains System Menu and how it relates to the operation of the machine.

Menu)

9	User Authentication and	Explains user login and job accounting.
	Accounting (User Login, Job
	Accounting)
10	Troubleshooting	Explains what to do when toner runs out, an error is displayed, or a paper jam or other
		problem occurs.
11	Appendix	Describes convenient options that are available for the machine. Provides information
		on media types and paper sizes, and gives a glossary of terms. Explains how to enter
		characters, and lists the specifications of the machine.

xviii

> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description
[Bold]	Indicates keys and buttons.
"Regular"	Indicates a message or setting.

xix

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation is as follows:

Actual procedure	Procedure indicated in this guide
Select the [System Menu/Counter] key.	[System Menu/Counter] key > [▲] [] key > [Common
	Settings] > [OK] key

Select the [▲] or [] key to select [Common settings].



Select the [OK] key.

Size and Orientation of Paper

Paper sizes such as A5 can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the vertical orientation. In addition, the following icons are used to indicate paper placement orientations on the message display.

Orientation	Setting Position	Icons on the	Indicated size in this
	(X=Length, Y=Width)	message display	Guide*1

Vertical	Cassette	A5-R
orientation (-R)
	Multipurpose	A5-R
	tray
Horizontal	Cassette	A5
orientation
	Multipurpose	A5
	tray

*1 Paper sizes that can be used vary depending on the function and source tray. For details, refer to the following. Specifications (page 11-21)

xx

> Menu Map

Menu Map

This is a list of menus displayed on the message display. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Paper Selection (page 6-8)

Collate (page 6-9)

Duplex (page 6-9)

Zoom (page 6-12)

Combine (page 6-14)

Original Size (page 6-16)

Orig.Orientation (page 6-16)

Mixed Size Orig. (page 6-17)

Original Image (page 6-17)

Density (page 6-18)

EcoPrint (page 6-18)

Continuous Scan (page 6-18)

File Name Entry (page 6-19)

JobFinish Notice (page 6-19)

Print Override (page 6-19)

Sharpness (page 6-20)

Contrast (page 6-21)

Backgrnd Density (page 6-21)

Skip Blank Page (page 6-22)

xxi

> Menu Map

Me(E-mail) (page 5-28)

E-mail (page 5-15)

Folder(SMB) (page 5-16)

Folder(FTP) (page 5-18)

WSD Scan (page 5-23)

FAX Server (page 5-25)

FAX (Refer to FAX Operation Guide.)

Color Selection (page 6-20)

Original Size (page 6-16)

Original Image (page 6-17)

Scan Resolution (page 6-22)

Sending Size (page 6-23)

Zoom (page 6-12)

Orig.Orientation (page 6-16)

Mixed Size Orig. (page 6-17)

Continuous Scan (page 6-18)

File Format (page 6-24)

File Name Entry (page 6-19)

Subject/Body (page 6-28)

JobFinish Notice (page 6-19)

FAX Resolution (Refer to FAX Operation Guide.)

FAX Delayed TX (Refer to FAX Operation Guide.)

FAX Direct TX (Refer to FAX Operation Guide.)

FAX RX Polling (Refer to FAX Operation Guide.)

FAX TX Report (Refer to FAX Operation Guide.)

Density (page 6-18)

Duplex (page 6-28)

FTP Encrypted TX (page 6-29)

File Separation (page 6-29)

Sharpness (page 6-20)

Contrast (page 6-21)

Backgrnd Density (page 6-21)

Skip Blank Page (page 6-22)

xxii

Private Print (page 4-11)

Private/Stored (page 4-11)

> Menu Map

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

Job Box

	Proof and Hold (page 4-16)
	Quick/Proof (page 4-14)
USB	Store File		Color Selection (page 6-20)
Memory			Original Size (page 6-16)
			Original Image (page 6-17)
			Scan Resolution (page 6-22)
			Storing Size (page 6-30)
			Zoom (page 6-12)
			Orig.Orientation (page 6-16)
			Mixed Size Orig. (page 6-17)
			Continuous Scan (page 6-18)
			File Format (page 6-24)
			File Separation (page 6-29)
			File Name Entry (page 6-19)
			JobFinish Notice (page 6-19)
			Density (page 6-18)
			Duplex (page 6-28)
			Sharpness (page 6-20)
			Contrast (page 6-21)
			Backgrnd Density (page 6-21)
			Skip Blank Page (page 6-22)
	(File	Print	Collate (page 6-9)
	Selection)		Paper Selection (page 6-8)
			Duplex (page 6-9)
			EcoPrint (page 6-18)
			File Name Entry (page 6-19)
			JobFinish Notice (page 6-19)
			Print Override (page 6-19)
			Encrypted PDF (page 6-30)
			JPEG/TIFF Print (page 6-31)
			XPS FitTo Page (page 6-31)
			xxiii

> Menu Map

Recall program. (page 5-8)

Print Job Status (page 7-4)

Send Job Status (page 7-5)

Store Job Status (page 7-6)

Scheduled Job (page 7-7)

Print Job Log (page 7-10)

Send Job Log (page 7-11)

Store Job Log (page 7-12)

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-14)

Printer (page 7-14)

FAX (Refer to FAX Operation Guide.)

Toner Status (page 7-15)

Paper Status (page 7-15)

USB Memory (page 7-14)

USB Keyboard (page 7-14)

Network (page 7-14)

Wi-Fi (page 7-14)

xxiv

> Menu Map

Report	Report Print	Menu Map (page 8-5)
		Status Page (page 8-5)
		Font List (page 8-5)
	Admin Rpt Set. (Refer to FAX Operation Guide.)
	Result Rpt Set. (page 8-6)
	Job Log History	Auto Sending (page 8-6)
		Send History (page 8-6)
		Destination (page 8-6)
		Subject (page 8-6)
		Personal Info. (page 8-6)
Counter (page 2-43)
System/Network	Network Setting	Host Name (page 8-7)
		Wi-Fi Direct Set	Wi-Fi Direct (page 8-7)
			Device Name (page 8-7)
			IP Address (page 8-7)
			Auto Disconnect (page 8-7)
		Wi-Fi Settings	Wi-Fi (page 8-8)
			Setup (page 8-8)
			TCP/IP Settings (page 8-10)
			Restart Network (page 8-11)
		Wired Netwk. Set	TCP/IP Settings (page 8-11)
			LAN Interface (page 8-11)
		Bonjour (page 8-12)
		IPSec (page 8-12)
		ProtocolSettings (page 8-12)
		Secure Settings (page 8-16)
		Ping (page 8-16)
		Restart Network (page 8-16)
	Primary Network (page 8-16)
	I/F Block Set.	USB Host (page 8-17)
		USB Device (page 8-17)
		USB Storage (page 8-17)
	Security Level (page 8-17)

xxv

> Menu Map

System/Network	Restart (page 8-17)
	Op Functions (page 8-17)
	FAX Server Set. (page 8-18)
User/Job Account	User Login Set.	User Login (page 9-3)
		Local User List (page 9-6)
		Account Lockout (page 9-5)
		ID Card Setting	Key Login (page 9-20)
			Additional Auth. (page 9-20)
		Group Auth. (page 9-15)
		Guest Auth. Set. (page 9-16)
		PIN Login (page 9-21)
		NW User Property (page 9-19)
	Job Account.Set.	Job Accounting (page 9-24)
		AccountingAccess (page 9-25)
		Account. Report (page 9-37)
		Total Accounting (page 9-36)
		Each Job Account (page 9-36)
		Account. List (page 9-26)
		Default Setting	Apply Limit (page 9-35)
			Copy/Print Count (page 9-35)
			Counter Limit (page 9-35)
	Unknown User	Unknown ID Job (page 9-39)
		User Property (page 9-40)
User Property (page 9-10)
Common Settings	Language (page 8-19)
	Default Screen (page 8-19)
	Sound	Buzzer (page 8-19)
		FAX Speaker (Refer to FAX Operation Guide.)
		FAX Monitor (Refer to FAX Operation Guide.)
	Display Bright. (page 8-19)

xxvi

> Menu Map

Common Settings	Orig./Paper Set.	Custom Orig.Size (page 8-20)
		Detect Orig.(DP) (page 8-20)
		Def. Orig. Size (page 8-20)
		Custom PaperSize (page 8-21)
		Cassette 1 Set.	Cassette 1 Size (page 8-23)
			Cassette 1 Type (page 8-23)
		Cassette 2 Set.	Cassette 2 Size (page 8-23)
			Cassette 2 Type (page 8-23)
		Cassette 3 Set.	Cassette 3 Size (page 8-23)
			Cassette 3 Type (page 8-23)
		MP Tray Set.	MP Tray Size (page 8-23)
			MP Tray Type (page 8-23)
		Media Type Set. (page 8-21)
		Media for Auto (page 8-21)
		Def. PaperSource (page 8-22)
		SpcialPaper Act. (page 8-22)
		Paper Setup Msg (page 8-22)
	Preset Limit (page 8-24)
	Measurement (page 8-24)
	Error Handling	DuplexPaperError (page 8-25)
		PaperMismatchErr (page 8-25)
	Date Setting	Date/Time (page 8-25)
		Date Format (page 8-25)
		Time Zone (page 8-25)
		Summer Time (page 8-25)
	Timer Setting	Auto Panel Reset (page 8-26)
		PanelReset Timer (page 8-26)
		Sleep Level (models except for Europe) (page 8-26)
		Sleep Rules (models for Europe) (page 8-26)
		Sleep Timer (page 8-26)
		Power Off Rule (models for Europe) (page 8-27)
		Power Off Timer (models for Europe) (page 8-27)
		Auto Err. Clear (page 8-27)
		Err. Clear Timer (page 8-27)
		Unusable Time (Refer to FAX Operation Guide.)
		Ping Timeout (page 8-27)

xxvii

> Menu Map

Common Settings	Function Default	Color Selection (page 8-28)
		Scan Resolution (page 8-28)
		FAX Resolution (Refer to FAX Operation Guide.)
		Orig.Image(Copy) (page 8-28)
		Orig.Image(Send) (page 8-28)
		Zoom (page 8-28)
		Collate (page 8-28)
		Orig.Orientation (page 8-28)
		Backgrnd(Copy) (page 8-28)
		Backgrnd(Send) (page 8-28)
		EcoPrint (page 8-28)
		Skip Blank(Copy) (page 8-28)
		Skip Blank(Send) (page 8-28)
		File Name Entry (page 8-28)
		Subject/Body (page 8-28)
		Con.scan-Copy (page 8-28)
		Con.scan-FAX (page 8-29)
		Con.scan-Others (page 8-29)
		File Format (page 8-29)
		File Separation (page 8-29)
		JPEG/TIFF Print (page 8-29)
		XPS FitTo Page (page 8-29)
		Detail Setting	2 in 1 Layout (page 8-29)
			4 in 1 Layout (page 8-29)
			Border Line (page 8-29)
			Orig. Binding (page 8-29)
			Finish. Binding (page 8-29)
			Image Quality (page 8-29)
			Color TIFF Comp. (page 8-29)
			PDF/A (page 8-29)
			High Comp.PDF (page 8-29)
			Black Lvl(Copy) (page 8-29)
			Black Lvl(Send) (page 8-29)
	Login Operation (page 8-30)
	RAM Disk Mode (page 8-30)
	Format SD Card (page 8-30)

xxviii

> Menu Map

Common Settings	Optional Memory (page 8-30)
	Disp. Status/Log (page 8-31)
	USB KeyboardType (page 8-31)
	Low Toner Alert (page 8-31)
	Show PowerOffMsg (page 8-31)
	EnergySaver Set.		Recovery Level (page 8-32)
Copy	Paper Selection (page 8-32)
	AutoPaperSelect. (page 8-32)
	Auto % Priority (page 8-32)
	DP Read Action (page 8-32)
	Select Key Set. (page 8-32)
Printer	Emulation Set. (page 8-33)
	EcoPrint (page 8-33)
	Override A4/LTR (page 8-33)
	Duplex (page 8-33)
	Copies (page 8-33)
	Orientation (page 8-33)
	Wide A4 (page 8-33)
	FormFeed TimeOut (page 8-33)
	LF Action (page 8-33)
	CR Action (page 8-33)
	Job Name (page 8-34)
	User Name (page 8-34)
	MP Tray Priority (page 8-34)
	Paper Feed Mode (page 8-34)
	Auto Cass. Change (page 8-34)
	Resolution (page 8-34)
	KIR (page 8-34)
Send	Select Key Set. (page 8-35)
	DestinationCheck (page 8-35)
	New Dest. Entry (page 8-35)
	Recall Dest. (page 8-35)
	Default Screen (page 8-35)
	Send and Forward (page 8-35)

FAX (Refer to FAX Operation Guide.)

xxix