Kyocera m2040dn User Manual

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Printer Driver

User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Internet Explorer®, Windows Vista®, and Windows Server® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows 10, Windows 8.1, Windows 8, Windows Vista, Windows XP, Windows Server 2012 R2, Windows Server 2012, Windows Server 2008 R2, Windows Server 2008, and Windows Server 2003 environments.

User interface screen captures shown in this guide may differ depending on your printing device.

This user guide and its contents were developed for the 6.3 driver.

© 2016 KYOCERA Document Solutions Inc.

Table of Contents

Chapter 1	Installation
	The Driver .....................................................................................................................................	1-1
	Preparing to Install the Driver ........................................................................................................	1-1
	Resource and Energy Saving ........................................................................................................	1-2
	Communication Settings ...............................................................................................................	1-2
	Specifying Communication Settings ........................................................................................	1-2
	Express Install ...............................................................................................................................	1-2
	Installing with Express Install ...................................................................................................	1-3
	Custom Install ...............................................................................................................................	1-4
	Installing with Custom Install ...................................................................................................	1-4
	Installing Utilities Only .............................................................................................................	1-6
	Editing Driver Properties ..........................................................................................................	1-6
	Editing Utility Properties ..........................................................................................................	1-7
	Upgrade ........................................................................................................................................	1-8
	Upgrading Driver Components ................................................................................................	1-8
	Maintenance .................................................................................................................................	1-8
	Optional Printer Components ..................................................................................................	1-8
	Documents ....................................................................................................................................	1-9
	Uninstall ........................................................................................................................................	1-9
	Uninstalling Driver Components ..............................................................................................	1-9
	Printer Driver Settings Access .....................................................................................................	1-10
	Changing the Default Driver Settings ....................................................................................	1-10

Chapter 2 Driver Overview
Overview Images ..........................................................................................................................	2-1
Selecting a PDL in Printing Preferences .......................................................................................	2-2
Settings List ...................................................................................................................................	2-2
Print Preview .................................................................................................................................	2-2
Previewing a Print Job .............................................................................................................	2-3
Kyocera Logo ................................................................................................................................	2-3
Displaying Version Information ................................................................................................	2-3
Displaying Plug-in Information .................................................................................................	2-3

Chapter 3 Device Settings

Accessing Device Settings ............................................................................................................	3-1
Device Options ..............................................................................................................................	3-1
Setting Device Options ............................................................................................................	3-1
Auto Configure ..............................................................................................................................	3-2
Enabling Auto Configuration ....................................................................................................	3-2
Memory .........................................................................................................................................	3-2
Setting the Memory .................................................................................................................	3-3
RAM Disk ......................................................................................................................................	3-3
Setting RAM Disk ....................................................................................................................	3-3
Administrator Settings ...................................................................................................................	3-3
General .........................................................................................................................................	3-3

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	Show Quick Print Tab ..............................................................................................................	3-3
	Send Count Information ...........................................................................................................	3-4
	Send Application Name ...........................................................................................................	3-4
	Associate Profile with Application ............................................................................................	3-4
	Password Protect Administrator Settings ................................................................................	3-4
	Hide Factory Default Profile .....................................................................................................	3-5
	Hide Lower Pane .....................................................................................................................	3-5
	SNMP Settings ........................................................................................................................	3-5
	SNMPv3 Options .....................................................................................................................	3-6
	Job E-mail Notification .............................................................................................................	3-7
	Selecting E-mail Notification Options ......................................................................................	3-7
	Lock Settings .................................................................................................................................	3-7
	Lock Settings Options ..............................................................................................................	3-7
	Locking Driver Settings ............................................................................................................	3-8
	User Login .....................................................................................................................................	3-8
	User Login Options ..................................................................................................................	3-9
	Printing with User Login ...........................................................................................................	3-9
	Job Accounting ............................................................................................................................	3-10
	Job Accounting Options .........................................................................................................	3-10
	Adding or Editing an Account ID ............................................................................................	3-11
	Printing with Job Accounting .................................................................................................	3-12
	Net Manager ...............................................................................................................................	3-12
	Selecting Net Manager Options .............................................................................................	3-13
	Printing with Net Manager .....................................................................................................	3-13
	User Settings ...............................................................................................................................	3-14
	Identification ..........................................................................................................................	3-14
	Units ......................................................................................................................................	3-14
	Language Preference ............................................................................................................	3-15
	Page Description Languages (PDL) ............................................................................................	3-15
	PDL Options ..........................................................................................................................	3-15
	PDF .......................................................................................................................................	3-17
	PDF Options ..........................................................................................................................	3-18
	XPS Driver ..................................................................................................................................	3-19
	XPS Options ..........................................................................................................................	3-19
	Compatibility Settings ..................................................................................................................	3-20
	Media Source Enumeration ...................................................................................................	3-20
	Ignore Application Collation ...................................................................................................	3-21
	Combine Source and Media Type Lists .................................................................................	3-21
	Removing a Plug-in .....................................................................................................................	3-21
Chapter 4	Quick Print
	Quick Print Options .......................................................................................................................	4-1
	Orientation ...............................................................................................................................	4-1
	Collate .....................................................................................................................................	4-2
	Duplex .....................................................................................................................................	4-2
	Pages per Sheet ......................................................................................................................	4-2
	EcoPrint ...................................................................................................................................	4-3
	Edit Quick Print Options ................................................................................................................	4-3
	Selecting Quick Print Options ..................................................................................................	4-3
	Profiles ..........................................................................................................................................	4-4
	Selecting a Profile ....................................................................................................................	4-4
	Saving a Profile .......................................................................................................................	4-4
	Editing a Profile .......................................................................................................................	4-5
	Deleting a Profile .....................................................................................................................	4-5
	Importing a Profile ...................................................................................................................	4-6
	Exporting a Profile ...................................................................................................................	4-6

ii	User Guide

	Application Based Printing .......................................................................................................	4-6
Chapter 5	Basic
	Print Size .......................................................................................................................................	5-1
	Page Sizes ....................................................................................................................................	5-1
	Creating a Custom Page Size .................................................................................................	5-2
	Deleting a Custom Page Size ..................................................................................................	5-2
	Printing with Custom Size Pages .............................................................................................	5-2
	Media Type ...................................................................................................................................	5-2
	Source ...........................................................................................................................................	5-3
	Destination ....................................................................................................................................	5-3
	Copies ...........................................................................................................................................	5-3
	Carbon Copies ..............................................................................................................................	5-3
	Printing Carbon Copies ...........................................................................................................	5-4
	Collate ...........................................................................................................................................	5-4
	Printing Collated Documents ...................................................................................................	5-4
	Orientation ....................................................................................................................................	5-5
	Duplex Printing ..............................................................................................................................	5-5
	Printing in Duplex Mode ..........................................................................................................	5-6
	EcoPrint ........................................................................................................................................	5-6
	Selecting EcoPrint ...................................................................................................................	5-6
Chapter 6	Layout
	Multiple Pages per Sheet ..............................................................................................................	6-1
	Printing Multiple Pages per Sheet ...........................................................................................	6-1
	Scaling ..........................................................................................................................................	6-2
	Setting Scaling on the Page ....................................................................................................	6-2
	Gutter ............................................................................................................................................	6-2
	Creating a Gutter .....................................................................................................................	6-2
	Poster ............................................................................................................................................	6-3
	Printing a Poster ......................................................................................................................	6-4
	Booklet ..........................................................................................................................................	6-4
	Printing a Booklet ....................................................................................................................	6-4
Chapter 7	Imaging
	Print Quality and Custom Quality ..................................................................................................	7-1
	Print Quality Selection .............................................................................................................	7-1
	Selecting Print Quality .............................................................................................................	7-2
	Font Settings .................................................................................................................................	7-2
	Font Settings Options ..............................................................................................................	7-2
	Selecting Font Settings ............................................................................................................	7-3
	Setting Font Substitution .........................................................................................................	7-3
	Disabling Device Fonts ............................................................................................................	7-4
	Graphics Settings ..........................................................................................................................	7-4
	Pattern Scaling ........................................................................................................................	7-4
	Line Thinning ...........................................................................................................................	7-5
	Inversion Options ....................................................................................................................	7-5
	Optimization ............................................................................................................................	7-5
	CIE Option ...............................................................................................................................	7-6
	Halftone Screen .......................................................................................................................	7-6
	Half Speed Mode ..........................................................................................................................	7-7
	EcoPrint ........................................................................................................................................	7-7
	Selecting EcoPrint ...................................................................................................................	7-7
	Black and White Adjustment .........................................................................................................	7-7
	Adjusting Black and White Settings .........................................................................................	7-7

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	Text and Graphics Effects .............................................................................................................	7-8
Chapter 8	Publishing
	Cover Mode ...................................................................................................................................	8-1
	Cover Mode Options ................................................................................................................	8-2
	Printing Covers ........................................................................................................................	8-4
	Transparency Interleaving .............................................................................................................	8-5
	Inserting Backing Sheets Between Transparencies ................................................................	8-5
	Page Insert ....................................................................................................................................	8-5
	Page Insertion Options ............................................................................................................	8-6
	Printing Page Inserts ...............................................................................................................	8-7
	Chapter Page Insert ......................................................................................................................	8-7
	Printing with Chapter Page Insert ............................................................................................	8-7
Chapter 9	Job
	Job Storage (e-MPS) ....................................................................................................................	9-1
	Job Storage (e-MPS) options ..................................................................................................	9-2
	Quick Copy ....................................................................................................................................	9-2
	Printing a Quick Copy Job .......................................................................................................	9-2
	Proof and Hold ..............................................................................................................................	9-3
	Printing a Proof and Hold Job ..................................................................................................	9-3
	Private Print ...................................................................................................................................	9-3
	Storing a Private Print Job .......................................................................................................	9-4
	Job Storage ...................................................................................................................................	9-4
	Storing a Job Storage Job .......................................................................................................	9-5
	User Login .....................................................................................................................................	9-5
	Printing with User Login ...........................................................................................................	9-5
	Job Accounting ..............................................................................................................................	9-5
	Printing with Job Accounting ...................................................................................................	9-5
	Job Name ......................................................................................................................................	9-6
	Don’t Use Application Name ....................................................................................................	9-6
	Overwrite Job Name ................................................................................................................	9-6
	Selecting a Job Name .............................................................................................................	9-6
Chapter 10	Advanced
	Prologue/Epilogue .......................................................................................................................	10-1
	Insertion Point Options ..........................................................................................................	10-2
	Selecting and Assigning a Prologue/Epilogue File ................................................................	10-2
	Editing a Prologue/Epilogue File ...........................................................................................	10-3
	Deleting a Prologue/Epilogue File .........................................................................................	10-3
	Watermark ..................................................................................................................................	10-3
	Adding or Editing Watermark Text .........................................................................................	10-4
	Adding or Editing a Watermark Image ...................................................................................	10-5
	Security Watermark .....................................................................................................................	10-6
	Adding or Editing a Security Watermark ................................................................................	10-6
	Status Monitor Notification ..........................................................................................................	10-8
	Setting Status Monitor Notification ........................................................................................	10-8
	Viewing Status Monitor ..........................................................................................................	10-9
	EMF Spooling ..............................................................................................................................	10-9
	Selecting EMF Spooling ......................................................................................................	10-10
	Enable Client Profile ..................................................................................................................	10-10

iv	User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer.

Once installed, the printer driver settings must be configured in the printer

Properties and Printing Preferences.

In the Product Library window, there are two methods of installation. Express

Install is a quick way to install a driver and certain features in package form.

With Custom Install, you select from individual drivers and utilities.

With Upgrade you can update the driver and utilities to a newer version. This feature is only available if there is a product that needs to be upgraded. In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

With Maintenance you can run certain utilities. You can access release notes, the printing system operation guide, and other materials by selecting Documents. With Uninstall, you can remove drivers and utilities.

Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.

The Driver

In Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista, and Windows Server 2008 with a USB connection, you can install a driver from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web.

We recommend you continue to install the driver from the supplied installation disk for an expanded feature set. In Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the

Hardware Installation warning dialog box appears, click Continue Anyway.

Preparing to Install the Driver

1	Turn on the computer and the printer.
2	Insert the Product Library disk into the disk drive. The application should start
	automatically.
	Note: If the Product Library fails to start after inserting it into the disk drive,
	use Windows Explorer to locate Setup.exe on the local drive and double-click
	to open.
3
	To proceed, read and accept the license agreement that appears.

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Installation

4 At the bottom of the Product Library window, select your language from the list.

Resource and Energy Saving

Printing on both sides of a sheet of paper (duplex mode) reduces paper consumption and helps conserve environmental resources. Duplex mode also lowers costs by reducing the amount of paper that must be purchased. We recommend that printing systems capable of duplex printing use duplex mode by default.

After clicking Accept in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message, and then click OK.

After installation is successful, Set Duplex as default appears and is selected on the Finished page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

Communication Settings

With the Communication Settings icon, you can specify an SNMP Read community name that is used during device discovery. This name is like a password for SNMP communication. The default name is public. An administrator can require a more restricted name. If a discovery is in process, or at least one discovery device has been added to the Products to Install list, the

Communication Settings icon is unavailable.

Specifying Communication Settings

1

2

3

4

In the Product Library window, click Express Install or Custom Install.

Under the Device box, click the Communication Settings icon.

In the Product Library dialog box, type a name in the text box. You can click Reset to Default if you want to return the default name (public) to the text box.

Click OK.

Note: If you entered a different Read community name, the Devices list is cleared. Click the circular arrow Refresh icon to rediscover devices.

Express Install

Express Install refers to quick device, driver, and utility installation for a USB or network connection in Windows operating systems. The installation application discovers printing devices that are turned on, and connected by USB or network cable. One or more feature packages can be installed together.

If the installer cannot find your printing system, contact your system administrator.

Note: You must install .NET Framework 4.0 or later to use Status Monitor.

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	Installation
Installing with Express Install
1	Ensure that your printing system and computer are turned on and connected by
	USB or network cable.
2	In Express Install, the installer looks for your printing system. Each discovered
	device is displayed in the device list as an icon with a model name and port
	name.
	If your device is discovered, select your model in the device list.
	If discovery does not find your device, remove and reinsert the USB or network
	cable, and ensure that it is connected properly. Click the circular arrow icon to
	refresh the discovery.
3	You can also find a device by typing a partial or full search term in the search
	text box above the device list. You can search the discovered devices by model
	name, IP address, or USB port. The results are displayed in the device list. If the
	search finds your device, select it. Click the x icon to clear the text box, and
	return to the list of all discovered devices.
4	You can select Use host name as port name to use a host name for the
	Standard TCP/IP port. (Not available with a USB connection.)
5	The installer automatically selects all the features in the feature list. You can
	select or clear any check box for individual features.
6	Review your settings. At least one device and one feature must be selected to
	enable the Install button. If your settings are correct, click Install.
7	When the installation completes successfully, on the Finished page you can

select from the following options. These options only appear after a printer driver installation.

Print a test page

Select the check box to test the connection and operation of the printing system. If the installation is successful, the Windows Printer Test Page, containing your computer name and information on your printer driver and port settings, prints at the newly installed printing system.

Device Settings

Select the check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as default appears and is selected on the Finished page. The driver is set to a default duplex mode. Exceptions to the default can be made afterward by selecting options in the driver Quick Print or Basic tabs.

Enable event notification

Select the check box to enable event notification in the Status Monitor Notification dialog box. The Status Monitor Notification dialog box appears after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

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Installation

With Quick Print you can define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in Device Settings > Administrator > General.

Click the plus sign to expand the list of options:

	The Set Quick Print tab as default option makes the Quick Print tab the
	first tab you see when you open the driver.
	The Set Basic tab as default option makes the Basic tab the first tab you
	see when you open the driver.
	The Hide other tabs option makes the Quick Print tab the only tab in the
	driver.
8	To exit the installer application, click Finish.
	A message may appear if there is a software installation failure. After clicking
	Finish, retry the installation. If the same message appears again, contact your
	system administrator.
	The installation of the printing system is now complete. If prompted, restart your
	computer.
Custom Install
	Custom Install refers to detailed device, driver, and utility installation for a USB
	or network connection in Windows operating systems. The installer can
	discover devices that are turned on, and connected by USB or network cable, or
	you can manually select your own printing system model and port name.
	When you make a selection in Custom Install, it is highlighted with a blue
	background. You can install more than one product from the Devices list, but
	they must be selected and moved to the Products to Install list.
	You can also install utilities without printing systems or drivers by selecting the
	Utilities tab on the Custom Install dialog box. You can select the utilities you
	want from the Name list and move it to the Products to Install list.
	In Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows
	Server 2008, Windows Server 2008 R2, Windows Server 2012 and Windows
	Server 2012 R2 only, the XML Paper Specification (XPS) driver provides the
	most efficient method for displaying, processing, and printing documents.
	If the installer cannot find your printing system, contact your system
	administrator.
	Note: You must install .NET Framework 4.0 or later to use Status Monitor.
Installing with Custom Install
1	Ensure that your printing system and computer are turned on and connected by
	USB or network cable.
2	In the Product Library window, click Custom Install.
	To discover a printing system, proceed to step 3. To add a printing system
	model and port name, proceed to step 5.
3	In the Custom Install window, the installer searches for your printing device.

Each discovered printing system is displayed in the Devices list as an icon with a model name and port name. If your printing device is not discovered, proceed to step 5.

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	Installation
4	Select a printing device from the Devices list, and click the arrow to move it to
	the Products to Install list. Proceed to step 6.
5	If discovery does not find your printing device, you can add it. Click the Add
	custom device icon.
	In the Devices dialog box, select from the Model list of supported models, and
	the Port name list of all local and network ports. To add a port connected to
	your system, click Add Port. Click OK in the Devices dialog box. The printing
	device appears in the Products to Install list.
6	Select a driver from the Drivers tab, and click the arrow to move it to the
	Products to Install list. One or more drivers are required to enable the Install
	button.
7	Select a utility from the Utilities tab, and click the arrow to move it to the
	Products to Install list. If a more recent version of a utility is installed, the utility
	shows a message that a newer version is installed.
8	If you want to remove a product from the Products to Install list, select it and
	click Delete. To remove all products, click the Remove all icon at the bottom of
	the list box.
9	You can select Use host name as port name to use a host name for the
	Standard TCP/IP port. (Not available with a USB connection.)
10	For each printing device and driver combination in the Products to Install list,
	you can click Edit to open a dialog box with installation options for the drivers.

Make your selections from the available options.

11

12

Review your settings. At least one printing system, driver, or a utility, must be selected to enable the Install button. If your settings are correct, click Install.

When the installation completes successfully, on the Finished page you can select from the following options. These options only appear after a printer driver installation.

Print a test page

Select the check box to test the connection and operation of the printing system. If the installation is successful, the Windows Printer Test Page, containing your computer name and information on your printer driver and port settings, prints at the newly installed printing system.

Device Settings

Select the check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as default appears and is selected on the Finished page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

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Installation

Enable event notification

Select the check box to enable event notification in the Status Monitor Notification dialog box. The Status Monitor Notification dialog box appears after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

With Quick Print you can define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in Device Settings > Administrator > General.

Click the plus sign to expand the list of options:

The Set Quick Print tab as default option makes the Quick Print tab the first tab you see when you open the driver.

The Set Basic tab as default option makes the Basic tab the first tab you see when you open the driver.

The Hide other tabs option makes the Quick Print tab the only tab in the driver.

13 To exit the installer application, click Finish.

A message may appear if there is a software installation failure. After clicking Finish, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your computer.

Installing Utilities Only

1

2

In the Product Library window, click Custom Install.

Select a utility from the Utilities tab, and click the arrow to move it to the Products to Install list. If a more recent version of a utility is installed, the utility shows a message that a newer version is installed.

3	If you want to remove a product from the Products to Install list, select it and
	click Delete. To remove all products, click the Remove all icon at the bottom of
	the list.
4	Review your settings. At least one utility must be selected to enable the Install
	button. If your settings are correct, click Install.
5	To exit the installer application, click Finish.
	A message may appear if there is a software installation failure. After clicking
	Finish, retry the installation. If the same message appears again, contact your
	system administrator.

The installation of the utilities are now complete. If prompted, restart your computer.

Editing Driver Properties

1 In the Product Library window, click Custom Install.

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Installation

2 In the Devices list, select a device and click the arrow to move it to the

Products to Install list.

3

4

5

6

In the Drivers list, select a driver and click the arrow to move it to the Products to Install list.

In the Products to Install list, click Edit in one of the devices.

The Device dialog box opens and shows the model name and the IP address or USB. If there are multiple drivers, the settings for each driver are separated into tabs. Select the tab of the driver you want to configure. For every assigned driver, the following driver properties appear:

Printer name

Enter a name for the device to a maximum of 63 characters.

Share the printer

Select this option to share this printing system with others. If selected, enter a Share name for the printing system to a maximum of 63 characters.

Set as default printer

Select this option to send most or all of your print jobs to this printing device.

Click OK.

Editing Utility Properties

1

2

In the Product Library window, click Custom Install.

In the Utilities tab, select KYOCERA Net Viewer and click the arrow to move it to the Products to Install list.

3 In the Products to Install list, click Edit in the KYOCERA Net Viewer utility product.

4

5

A dialog box opens to show the utility options. Make your selections.

KYOCERA Net Viewer

Device management

Finds devices and manages device settings.

Accounting management

Establishes accounts for device groups and manages the account settings.

Host management

Manages printer drivers and print queues.

Click OK.

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Installation

Upgrade

The installer can detect outdated driver or utility components on your computer. You can select driver or utility components and upgrade them to the most recent version. If there are upgrades available, a list appears when you click Upgrade.

In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

Upgrading Driver Components

1

2

3

4

Maintenance

In the Product Library window, click Upgrade.

From the Upgrade list, select the drivers and utilities to upgrade on your computer.

To start the upgrade, click the Upgrade button.

In the Finished dialog box, click Finish.

With Maintenance, you can access utilities that provide useful features. Select and run any of the available utilities:

Optional Printer Components

You can expand functionality with Help modules in other languages, common printer profiles, plug-in modules, and the Net Manager application.

Quick Network Setup

You can configure the most common networking settings.

Maintenance Menu

You can adjust features such as print position and scan position.

Configuration Tool

You can modify the printing system’s factory default settings.

Wi-Fi Setup Tool

You can configure the Wi-Fi settings.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components.

For the XPS driver, only Common Profiles and Help Modules can be installed.

Installing Optional Printer Components

1

2

Click Maintenance.

Select Optional Printer Components and click Run.

3 On the Select Printer page, select one or more printing systems and click Next. On any page you can click Back to correct any settings.

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	Installation
4	On the Select Components page, click the plus sign icons to expand options.
	Click each option to open a dialog box with more detailed selections.
	Under Common components, you can select Help modules in additional
	languages.
5	Under each printing system model, you can select one or more common profiles
	of predefined print settings.
6	Under each printing system model, you can select one or more plug-in modules.
	Output to PDF

With this option, you can print and save documents from multiple sources to

PDF.

Security Watermark

With this option, you can print a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied.

7

8

9

Under each printing system model, you can select Net Manager.

When your settings are correct, click Install.

When the Printer Components Installation Completed page appears, click Finish.

When you have completed installing printers and optional components, if prompted, restart your computer.

Documents

With Documents, you can access guides about the driver, utilities, and printing system operation. Select and open any of the available files. Acrobat Reader 8.0 or newer is required to view PDF files.

Uninstall

The uninstaller can find the printing system drivers on your local drive. It creates a list of those components in the Uninstall window. If you uninstall a driver, devices using that driver will also be removed.

Uninstalling Driver Components

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In the Product Library window, click Uninstall.

Select components from the list to uninstall. Select by device model, or click the plus sign to expand a list of individual devices. Above the list, you can also use the Select all check box to select or clear all items.

To start the uninstall, click the Uninstall button.

In the Finished dialog box, click Finish.

Printer Driver

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Installation

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

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Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start >

Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel >

Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Right-click your printing system model and click Printing Preferences.

In the Printing Preferences dialog box, select the desired features in all tabs.

Click OK.

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2 Driver Overview

The lower panel of the Printing Preferences dialog box contains overview features that illustrate driver selections. Overview images and the settings list are available when selecting settings. After selecting driver settings, you can use Print preview to check the print job.

If the vertical screen resolution of your computer is 864 pixels or less, the lower panel of the Printing Preferences dialog box does not appear. Under this condition, the button showing the current PDL is on the bottom left, and the Print preview check box is on the bottom right of the visible dialog box.

Overview Images

Overview images appear in the lower panel of the Printing Preferences dialog box. Each image illustrates different driver settings. Images are changed

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Driver Overview

automatically when some driver settings are selected, or you can click the tabs on the left side to change the image.

The printing system image displays most attached devices. Source and

Destination selections are highlighted in green.

The page image is updated based on page selections made in the Quick

Print tab, Basic tab, and Layout tab.

The grayscale image illustrates grayscale settings selected in the Imaging tab.

The current page description language (PDL) is displayed in all of the images. You can change the PDL temporarily from any Printing Preferences tab to enable driver features.

Selecting a PDL in Printing Preferences

1	In the overview image area, click PDL.
2	In the Page Description Languages (PDL) dialog box, select the desired page
	description language from the Available languages list.
	If you select PCL XL, you can select Smart duplex printing and Skip blank
	pages.
	If you select KPDL, you can select Smart duplex printing and Skip blank
	pages or Data passthrough. Note that if you select Data passthrough,
	EMF spooling is unavailable in the Advanced tab. When accessing the
	printer driver from the application's Print dialog box, Data passthrough is
	unavailable.
	If you select PDF, you can click PDF Settings to open the PDF Settings
	dialog box.
	If you installed the XPS driver, you can click XPS Settings to open the XPS
	Settings dialog box.
3	You can select the GDI compatible mode option to improve the output quality
	of graphics created by your application.
4	Click OK.

Settings List

The tree view in the lower panel of each tab displays current settings for most driver features. You can scroll down to view features for all driver tabs. As each option is selected, the current selection is displayed in the tree view. You can click the minus (-) or plus (+) signs to hide or show details.

Print Preview

The Print preview check box appears in the lower panel of each tab. After selecting driver settings, you can use Print preview to check the print job. Text and images are displayed in the preview, along with any optional Watermark or Security Watermark. If you are satisfied with the preview, you can print. Or you can cancel printing if you want to change driver settings.

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Driver Overview

Previewing a Print Job

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Select desired driver settings in all tabs, or select a profile.

In any tab, select Print preview.

Click OK in all dialog boxes.

When the Print preview dialog box appears:

Click the arrow buttons to view document pages.

Click the magnifying glass icons to zoom in or out.

To close the preview and make additional changes in driver settings before printing, click the “X” button.

If you are satisfied with the preview, click the printer button to print the job.

Kyocera Logo

The Kyocera logo appears at the bottom of Device Settings and the Printing Preferences dialog box. Clicking the logo opens the About dialog box that displays the driver version number and driver plug-in information.

Displaying Version Information

1 In Device Settings or the Printing Preferences dialog box, click Kyocera logo > Version to view the following driver information:

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File Name

Version

Description

Date

Manufacturer

Comments

To view copyright information, click Legal Notices.

Click OK to close the driver information dialog boxes.

Displaying Plug-in Information

1 In Device Settings or the Printing Preferences dialog box, click Kyocera logo > Plug-in to view the following plug-in information:

Module

Description

Version

2 Click OK to close the driver information dialog boxes.

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3 Device Settings

In Device Settings, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

Accessing Device Settings

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Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start >

Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel >

Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Right-click your printing system model, then:

Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, and Windows Server 2008 R2: click Printer properties.

Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003: click Properties.

3 Click Device Settings.

Device Options

Optional devices extend the capabilities of your printing system for source and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

1	In Device Settings > Device options, select the check boxes for all installed
	devices.
2	Click OK.

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Device Settings

Auto Configure

Auto Configure detects the devices installed on a printing system that is connected over a network. Auto Configure can detect input devices, output devices, storage devices, memory, and RAM disk size. When your computer is connected to the printing system through a TCP/IP or WSD port, the Auto Configure button appears in Device Settings. Auto Configure updates the

Device options list, Memory, RAM disk, and overview images to keep the printer driver consistent with the printing system configuration. Auto Configure varies by operating system.

Not all installed devices are detected by using Auto Configure. Before selecting OK in Device Settings, check the settings to make sure that they are correct.

Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security Alert dialog box, click Unblock.

Silent Auto Configuration

Silent auto configuration checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent auto configuration is only available for printer drivers installed in Windows Vista, and later.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

1 Verify that all optional devices are attached to the printing system, and that it is turned on and ready to print.

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Memory

In Device Settings, click Auto Configure.

In Windows XP, the driver settings are updated immediately.

In Windows Vista and later, the Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system at every occurrence of a fixed time period. The driver regularly checks for any changes in optional devices or memory.

Click OK in all dialog boxes.

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory. By default, the Memory setting matches the standard memory in the printing system. Depending on

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Device Settings

your model, if optional memory is installed, set the memory in the printer driver to match the total amount of memory.

Setting the Memory

1	Depending on your model, install optional DIMM memory in the printing system.
2	In Device Settings > Memory, type or select the amount of total installed
	memory.

RAM Disk

The RAM disk functions as a virtual storage device, saving print requests into the printing system’s memory. Selections vary by printing system model. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off. The setting for RAM disk size must match the operation panel setting. The maximum RAM disk size depends on the amount of installed memory.

If selected, the Ignore application collation feature in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting RAM Disk

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At the printing system's operation panel, turn on RAM disk and set its size.

In Device Settings > Device options, select RAM disk.

In the RAM disk text box, type or select the desired RAM disk size.

Administrator Settings

With Administrator Settings, you can set options that include controlling accessibility, displaying features in the interface and setting a password to control access to the Administrator Settings options.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

In the General tab, an administrator can control the display of the Quick Print tab. Some SNMP settings, a job e-mail notification, and other miscellaneous settings can also be selected.

Show Quick Print Tab

With this feature, you can control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility.

With a cleared check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.

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Device Settings

To enable this feature, in Device Settings > Administrator > General, select Show Quick Print tab.

With a selected check box for the Show Quick Print tab, the tab appears in the

Printing Preferences dialog box. When you select the Show Quick Print tab check box, you can access additional check boxes:

Hide other tabs displays only the Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access Printing Preferences.

Hide Edit Quick Print control prevents users from customizing the Quick Print tab.

Send Count Information

With this feature, you can embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.

Send Count information is selected automatically when Net Manager is used. When PDF is selected as the PDL, or in the XPS driver, only color page count information is embedded in the print job.

To enable this feature, in Device Settings > Administrator > General, select Send Count information.

Send Application Name

With this feature, you can send the application name with a print job, so that a different printing process is used for each application.

This option is unavailable when PDF is selected as the PDL.

To enable this feature, in Device Settings > Administrator > General, select Send Application name.

Associate Profile with Application

With this feature, you can set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:

A profile must be created in the Profiles dialog box, accessed from any

Printing Preferences tab.

An association must be created between a profile and an application in the

Application Based Printing dialog box, accessed from the Profiles dialog box.

This feature is enabled by default. To disable this feature, in Device Settings >

Administrator > General, clear the Associate Profile with application check box.

Password Protect Administrator Settings

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. If selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator Settings options.

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Device Settings

Setting the Administrator Password

1	In Device Settings > Administrator > General, select Password protect
	administrator settings.
2	In the Password dialog box, enter a password, using at least 4 and no more
	than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

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In Device Settings, click Administrator.

In the Enter Password dialog box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect administrator settings check box and click OK.

Hide Factory Default Profile

With this feature, you can hide or show the Factory Default profile in the Quick Print tab and the Profiles dialog box.

With the check box selected, the Factory Default profile does not appear in the lists.

With the check box cleared, the Factory Default profile appears in the lists.

Hide Lower Pane

With this feature, you can reduce the size of the Printing Preferences dialog box by hiding the lower pane. The overview images and settings list are removed from view. PDL selection, Profiles buttons, and the Print preview check box are still available.

For some screen display and screen resolution settings, the Hide lower pane check box is selected automatically.

SNMP Settings

Simple Network Management Protocol (SNMP) is an application layer protocol that governs the management of devices agents, and network management systems. Managed devices, such as printing systems, collect and store management information for the network management systems. SNMP security levels are specified by settings in the SNMP settings dialog box. With SNMPv3, encryption and authentication support are provided. SNMP settings must be made in the printer driver and in the printing system’s home page.

The following SNMP options are available:

SNMPv1/v2c

It communicates with the managed device using Read community name and Write community name.

SNMPv3

Security enhancements for authentication and encryption require a user name and password. Authentication and privacy options are available by clicking Settings.

Apply to other models

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Device Settings

This option displays a list of installed printing systems to apply the selected SNMP settings.

SNMPv3 Options

You can select SNMPv3 options for secure communication with the printing system.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128-bit hash value.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one Privacy option.

DES

This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

Selecting SNMP Settings

1	In Device Settings > Administrator > General, click SNMP Settings.
2	Select SNMPv1/v2c or SNMPv3.
	For SNMPv1/v2c, type the Read community name and Write community
	name, to a maximum of 32 characters.
	For SNMPv3, type a User name to a maximum of 32 characters, and a
	Password from 8 to 32 characters.
3	To set authentication and privacy options for SNMPv3, click Settings.
4	In the SNMPv3 Settings dialog box, select from the available options, and click
	OK.
5	Under Apply to other models, you can choose from available models. The
	SNMP settings are applied to all selected models.
6	Click OK.

Printer Driver

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Device Settings

Job E-mail Notification

This option lets you send an e-mail address with a print job. When the job finishes printing, the device sends an e-mail notification to the e-mail address. This is useful when the device is printing many jobs and a user must wait for a job to print.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter e-mail notification data in the Identity Settings dialog box.

Selecting E-mail Notification Options

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Lock Settings

In Device Settings > Administrator > General, select Notify when printing is completed.

Choose an e-mail address option:

Select Use specific e-mail address, and type a valid e-mail address. In a client/server environment, a client user can change this address.

Select Prompt for e-mail address, and click OK. When you click OK in the Print dialog box, type a valid e-mail address in the Print Options or Identity Settings dialog box, and click OK.

Click OK in all dialog boxes.

An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in Device Settings > Administrator > Lock Settings. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.

Locking a setting will also lock the feature where it appears in other tabs. For example, selecting Duplex will also select and lock that feature in the Quick Print and Basic tabs.

The administrator can also set a password that is required to temporarily unlock a feature.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Lock Settings Options

The Lock Settings tab displays driver settings that an administrator can lock. Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the Password settings option can be accessed. This lets an administrator control usage of paper and toner amounts.

EcoPrint

This option locks the EcoPrint setting selected in the Quick Print, Basic, or

Imaging tabs.

Duplex

This option locks the current Print on both sides setting selected in the

Quick Print or Basic tabs.

Multiple pages per sheet

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Device Settings

This option locks the current Pages per sheet setting in the Quick Print tab and the Multiple pages per sheet setting in the Layout tab. The Pages per sheet option in the Layout tab is not locked.

Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the Job tab.

Security watermark

This option locks the Security Watermark settings selected in the

Advanced tab. Security Watermark is an optional plug-in.

Watermark

This option locks the Watermark settings selected in the Advanced tab.

Password settings

The password set by the administrator locks the selected driver features. When the administrator sets the password, the Unlock icon appears in the driver tabs or the Application Based Printing dialog box. To unlock a feature, click Unlock and type the password.

Locking Driver Settings

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In Device Settings > Administrator, click Lock Settings.

Select the check box for each driver feature to be locked.

Select the Password settings check box if you wish to set a password to temporarily unlock settings.

In the Password Settings dialog box, type a password from 4 to 16 characters. Retype the password in Confirm password, and click OK.

To remove the password, clear the Password settings check box. In the Unlock Password dialog box, type the password, and click OK.

To save your Lock Settings selections, click OK.

When a password is set, the Unlock icon appears in driver tabs where the locked features appear. To unlock a feature and change its settings temporarily, click Unlock and type the password.

User Login

User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 100 login user names and passwords can be created and stored in the printer driver and registered on the printing system. For some models, the User Login

is not supported.

Users are identified by user name and password. The user name can be in the user principal name UPN format: [e-mail]. This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user is tracked by the printing system.

Users added in the printer driver must also be manually registered at the printing system’s operation panel.

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Device Settings

In a client/server environment, some options are unavailable to a client.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter user login data in the Identity Settings dialog box.

User Login Options

User login settings selected in the driver are applied to every print job sent from your computer.

Use specific name

This option can be used to specify a name and password to use the same User login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

A client computer in a client/server environment can accept the default name and password set by the administrator or type another name and password. Clicking Reset restores the default values.

Prompt for name

This option prompts the user for a name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a name and password when prompted, then click OK to print.

Prompt for name and validate

This option prompts for a name and password. For the job to print, the name and password entered must be on the Login user name list. You can use the Login user names entered in the Login user name list of the driver. When sending a print job, type a name and password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected name is saved in the driver.

Validate user name (computer) or prompt for login user name

This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and password from the list are used for the print job.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and password again.

Login user name

Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver.

Printing with User Login

After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode.

In a client/server environment, the client is automatically set to the User Login selection made in the server.

1 In Device Settings > Administrator Settings > User Login, select User Login.

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