Kyocera M3040idn, M3540idn, M3550idn, M3560idn User Guide

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ECOSYS M3040idn

ECOSYS M3540idn

ECOSYS M3550idn

ECOSYS M3560idn

OPERATION GUIDE

> Preface

Preface

Thank you for purchasing the ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing. The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies as shown below.

i

Contents

	Preface .....................................................................................................................................	i
	Overview ..............................................................................................................................	viii
	Machine Features ..................................................................................................................	ix
	Guides Provided with the Machine....................................................................................	xiii
	About the Operation Guide (this Guide) ...........................................................................	xiv
	Structure of the guide..................................................................................................	xiv
	Conventions Used in This Guide..................................................................................	xv
	Menu Map...........................................................................................................................	xviii
1	Legal and Safety Information ................................................................	1-1
	Notice .................................................................................................................................	1-2
	Safety Conventions in This Guide .............................................................................	1-2
	Environment ..............................................................................................................	1-3
	Precautions for Use ...................................................................................................	1-4
	Laser Safety (Europe) ...............................................................................................	1-5
	SAFETY OF LASER BEAM (USA) ...........................................................................	1-6
	Safety Instructions Regarding the Disconnection of Power ......................................	1-7
	WARNING .................................................................................................................	1-7
	Radio Tag Technology ..............................................................................................	1-7
	Other precautions (for users in California, the United States) ...................................	1-7
	Warranty (the United States and Canada) ................................................................	1-8
	Legal Restriction on Copying/Scanning ..................................................................	1-10
	EN ISO 7779 ...........................................................................................................	1-10
	EK1-ITB 2000 ..........................................................................................................	1-10
	Legal Information ....................................................................................................	1-11
	Energy Saving Control Function .............................................................................	1-17
	Automatic 2-Sided Copy Function ...........................................................................	1-17
	Resource Saving - Paper ........................................................................................	1-17
	Environmental benefits of "Power Management" ....................................................	1-17
	Energy Star (ENERGY STAR®) Program ...............................................................	1-18
2	Installing and Setting up the Machine ..................................................	2-1
	Part Names .........................................................................................................................	2-2
	Machine Exterior .......................................................................................................	2-2
	Connectors/Interior ....................................................................................................	2-3
	With Optional Equipments Attached .........................................................................	2-4
	Connecting the Machine and Other Devices ..................................................................	2-5
	Connecting Cables ............................................................................................................	2-6
	Connecting LAN Cable ..............................................................................................	2-6
	Connecting USB Cable .............................................................................................	2-7
	Connecting the Power Cable ....................................................................................	2-7
	Power On/Off .....................................................................................................................	2-8
	Power On ..................................................................................................................	2-8
	Power Off ..................................................................................................................	2-8
	Login/Logout .....................................................................................................................	2-9
	Login .........................................................................................................................	2-9
	Logout .....................................................................................................................	2-10
	Default Settings of the Machine .....................................................................................	2-11
	Setting Date and Time ............................................................................................	2-11
	Network Setup (LAN Cable Connection) .................................................................	2-13
	Energy Saver function ....................................................................................................	2-14
	Low Power Mode and Auto Low Power Mode ........................................................	2-14
	Sleep and Auto Sleep .............................................................................................	2-15
	Quick Setup Wizard .........................................................................................................	2-17
	Installing Software ..........................................................................................................	2-20
	Software on DVD (Windows) ..................................................................................	2-20

ii

	Installing Software in Windows ...............................................................................	2-21
	Uninstalling the Software ........................................................................................	2-26
	Installing Software in Mac Computer ......................................................................	2-27
	Setting TWAIN Driver ..............................................................................................	2-29
	Setting WIA Driver ...................................................................................................	2-30
	Checking the Counter .....................................................................................................	2-31
	Additional Preparations for the Administrator .............................................................	2-32
	Sending Documents to a PC ...................................................................................	2-32
	Strengthening the Security ......................................................................................	2-32
	Command Center RX ......................................................................................................	2-34
	Accessing Command Center RX ............................................................................	2-35
	Changing Security Settings .....................................................................................	2-37
	Changing Device Information ..................................................................................	2-39
	E-mail Settings ........................................................................................................	2-41
	Registering Destinations .........................................................................................	2-45
	Creating a New Custom Box ...................................................................................	2-47
	Printing a document stored in a Custom Box ..........................................................	2-48
	Transferring Data from Our Other Products .................................................................	2-50
	Migrating the Address Book ....................................................................................	2-50
3	Preparation before Use ..........................................................................	3-1
	Using the Operation Panel ...............................................................................................	3-2
	Operation Panel Keys ...............................................................................................	3-2
	Adjusting the Operation Panel Angle ........................................................................	3-3
	Touch Panel Display .........................................................................................................	3-4
	Home Screen ............................................................................................................	3-4
	Display for Device Information ..................................................................................	3-8
	Display of Keys That Cannot Be Set .........................................................................	3-9
	Enter key and Quick No. Search key ......................................................................	3-10
	Help Screen ............................................................................................................	3-11
	Loading Paper .................................................................................................................	3-12
	Precaution for Loading Paper .................................................................................	3-13
	Loading in the Cassettes .........................................................................................	3-14
	Loading Paper in the Multi Purpose Tray ................................................................	3-18
	Specifying Paper Size and Media Type ..................................................................	3-22
	Paper Stopper ..................................................................................................................	3-24
	Preparation for Sending a Document to a Shared Folder in a PC ..............................	3-25
	Making a note of the computer name and full computer name ...............................	3-25
	Making a note of the user name and domain name ................................................	3-26
	Creating a Shared Folder, Making a Note of a Shared Folder ................................	3-27
	Configuring Windows Firewall .................................................................................	3-31
	Registering Destinations in the Address Book ............................................................	3-35
	Adding a Destination (Address Book) .....................................................................	3-35
	Adding a Destination on One Touch Key (One Touch Key) ....................................	3-41
4	Printing from PC .....................................................................................	4-1
	Printing from PC ................................................................................................................	4-2
	Printing on Non-standard Sized Paper ......................................................................	4-4
	Printer Driver Print Settings Screen ..........................................................................	4-5
	Printer Driver Help .....................................................................................................	4-6
	Changing the Default Printer Driver Settings (Windows 7) .......................................	4-6
	Canceling Printing from a Computer .........................................................................	4-6
	Printing by AirPrint ...........................................................................................................	4-7
	Printing Data Saved on the Printer ..................................................................................	4-8
	Specifying the Job Box from a Computer and Storing the Job .................................	4-8
	Printing Documents from Private Print Box ...............................................................	4-8
	Printing Document from Stored Job Box .................................................................	4-11
	Printing Document from Quick Copy Box ................................................................	4-14

iii

	Printing Document from Proof and Hold Box ..........................................................	4-17
5	Operation on the Machine .....................................................................	5-1
	Loading Originals ..............................................................................................................	5-2
	Placing Originals on the Platen .................................................................................	5-2
	Loading Originals in the Document Processor ..........................................................	5-3
	Favorites ............................................................................................................................	5-5
	Registering Favorite ..................................................................................................	5-6
	Recalling Favorite .....................................................................................................	5-9
	Editing and Deleting Favorite ..................................................................................	5-10
	Application .......................................................................................................................	5-11
	Installing Applications ..............................................................................................	5-11
	Using Applications ...................................................................................................	5-12
	Uninstalling Applications .........................................................................................	5-13
	Registering Shortcuts .....................................................................................................	5-14
	Adding Shortcuts .....................................................................................................	5-14
	Editing and Deleting Shortcuts ................................................................................	5-15
	Copying ............................................................................................................................	5-16
	Basic Operation .......................................................................................................	5-16
	Reserve Next ..........................................................................................................	5-17
	Canceling Jobs ........................................................................................................	5-18
	Sending ............................................................................................................................	5-19
	Basic Operation .......................................................................................................	5-20
	Specifying Destination .............................................................................................	5-22
	Checking and Editing Destinations .........................................................................	5-30
	Confirmation Screen of Destinations .......................................................................	5-31
	Recall ......................................................................................................................	5-32
	Send to Me (E-mail) ................................................................................................	5-32
	Sending to Different Types of Destinations (Multi Sending) ....................................	5-33
	Canceling Sending Jobs .........................................................................................	5-34
	WSD Scan ...............................................................................................................	5-35
	Scanning using TWAIN ...........................................................................................	5-37
	Scanning with FMU Connection ..............................................................................	5-39
	How to use the FAX Function ........................................................................................	5-40
	What is Document Box? .................................................................................................	5-41
	Basic Operation for Document Box .........................................................................	5-42
	Using a Custom Box .......................................................................................................	5-43
	Creating a New Custom Box ...................................................................................	5-43
	Editing and Deleting Custom Box ...........................................................................	5-45
	Storing Documents ..................................................................................................	5-46
	Printing Documents .................................................................................................	5-47
	Editing Documents ..................................................................................................	5-48
	Deleting Documents ................................................................................................	5-49
	Printing Documents Stored in Removable USB Memory ............................................	5-50
	Saving Documents to USB Memory (Scan to USB) .....................................................	5-52
	Check the USB Memory Information .............................................................................	5-53
	Removing USB Memory ..................................................................................................	5-54
6	Using Various Functions .......................................................................	6-1
	Functions Available on the Machine ...............................................................................	6-2
	Copy ..........................................................................................................................	6-2
	Send ..........................................................................................................................	6-3
	Custom Box (Printing) ...............................................................................................	6-5
	Removable Memory (Store File, Printing Documents) ..............................................	6-6
	Functions ...........................................................................................................................	6-8
	Original Size ..............................................................................................................	6-8
	Paper Selection .........................................................................................................	6-9
	Original Orientation .................................................................................................	6-10

iv

	Collate .....................................................................................................................	6-10
	Density ....................................................................................................................	6-11
	Original Image .........................................................................................................	6-11
	EcoPrint ...................................................................................................................	6-12
	Color Selection ........................................................................................................	6-12
	Sharpness ...............................................................................................................	6-13
	Background Density Adj. (Background Density Adjustment) ..................................	6-13
	Prevent Bleed-thru ..................................................................................................	6-14
	Zoom .......................................................................................................................	6-14
	Combine ..................................................................................................................	6-16
	Duplex .....................................................................................................................	6-18
	Continuous Scan .....................................................................................................	6-19
	Job Finish Notice .....................................................................................................	6-20
	File Name Entry ......................................................................................................	6-21
	Priority Override ......................................................................................................	6-21
	Quiet Mode ..............................................................................................................	6-21
	Duplex (2-sided Original) ........................................................................................	6-22
	Sending Size ...........................................................................................................	6-23
	File Format ..............................................................................................................	6-24
	File Separation ........................................................................................................	6-27
	Scan Resolution ......................................................................................................	6-27
	E-mail Subject/Body ................................................................................................	6-27
	FTP Encrypted TX ...................................................................................................	6-28
	Delete after Printed .................................................................................................	6-28
	Storing Size .............................................................................................................	6-29
	Encrypted PDF Password .......................................................................................	6-29
	JPEG/TIFF Print ......................................................................................................	6-30
	XPS Fit to Page .......................................................................................................	6-30
7	Status/Job Cancel ..................................................................................	7-1
	Checking Job Status .........................................................................................................	7-2
	Details of the Status Screens ....................................................................................	7-4
	Checking Detailed Information of Jobs .....................................................................	7-8
	Checking Job History .......................................................................................................	7-9
	Checking the Detailed Information of Histories .......................................................	7-11
	Sending the Log History ..........................................................................................	7-11
	Job Operation ..................................................................................................................	7-12
	Pause and Resumption of Jobs ..............................................................................	7-12
	Canceling of Jobs ....................................................................................................	7-12
	Device/Communication ...................................................................................................	7-13
	Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ...................	7-15
8	Setup and Registration (System Menu) ...............................................	8-1
	System Menu .....................................................................................................................	8-2
	Operation Method .....................................................................................................	8-2
	System Menu Settings ..............................................................................................	8-4
	Language ..................................................................................................................	8-6
	Report .......................................................................................................................	8-6
	User Property ............................................................................................................	8-9
	Cassette/MP Tray Settings .......................................................................................	8-9
	Common Settings ....................................................................................................	8-11
	Home .......................................................................................................................	8-19
	Copy ........................................................................................................................	8-20
	Send ........................................................................................................................	8-21
	Document Box .........................................................................................................	8-22
	FAX .........................................................................................................................	8-22
	Application ...............................................................................................................	8-23
	Internet ....................................................................................................................	8-23

v

	Address Book/One Touch .......................................................................................	8-23
	User Login/Job Accounting .....................................................................................	8-24
	Printer ......................................................................................................................	8-25
	System/Network ......................................................................................................	8-27
	Date/Timer/Energy Saver ........................................................................................	8-37
	Adjustment/Maintenance .........................................................................................	8-40
9	User Authentication and Accounting (User Login, Job Accounting) 9-1
	Overview of User Login Administration ..........................................................................	9-2
	Enabling User Login Administration ...............................................................................	9-3
	Setting User Login Administration ..................................................................................	9-5
	Adding a User (Local User List) ................................................................................	9-5
	Changing User Properties .........................................................................................	9-9
	User Account Lockout Setting .................................................................................	9-13
	User Login Administration for Printing .....................................................................	9-15
	To Manage the Users to Scan Using TWAIN ..........................................................	9-16
	To Manage the Users to Scan Using WIA ..............................................................	9-17
	To Manage the Users that Send Faxes from a PC .................................................	9-18
	Local Authorization ..................................................................................................	9-19
	Group Authorization Settings ..................................................................................	9-20
	Obtain NW User Property .......................................................................................	9-23
	Simple Login Settings .............................................................................................	9-25
	ID Card Settings ......................................................................................................	9-29
	Using User Login Administration ..................................................................................	9-31
	Login/Logout ...........................................................................................................	9-31
	User Login Administration on a PC .........................................................................	9-31
	Overview of Job Accounting ..........................................................................................	9-32
	Enabling Job Accounting ...............................................................................................	9-33
	Job Accounting Access ...........................................................................................	9-34
	Setting an Account ..........................................................................................................	9-35
	Adding an Account ..................................................................................................	9-35
	Restricting the Use of the Machine .........................................................................	9-37
	Editing an Account ..................................................................................................	9-38
	Deleting an Account ................................................................................................	9-40
	Job Accounting for Printing .....................................................................................	9-41
	Job Accounting for Scan Using TWAIN ..................................................................	9-42
	Job Accounting for Scan Using WIA .......................................................................	9-43
	Job Accounting for the FAX Transmitted from a Computer ....................................	9-44
	Configuring Job Accounting ..........................................................................................	9-45
	Default Setting .........................................................................................................	9-45
	Counting the Number of Pages Printed ..................................................................	9-46
	Print Accounting Report ..........................................................................................	9-47
	Using Job Accounting ....................................................................................................	9-49
	Login/Logout ...........................................................................................................	9-49
	Job Accounting on a PC ..........................................................................................	9-49
	Unknown ID Job ..............................................................................................................	9-50
10	Troubleshooting ...................................................................................	10-1
	Regular Maintenance ......................................................................................................	10-2
	Cleaning ..................................................................................................................	10-2
	Toner Container Replacement ................................................................................	10-5
	Waste Toner Box Replacement ..............................................................................	10-8
	Troubleshooting ............................................................................................................	10-10
	Solving Malfunctions .............................................................................................	10-10
	Responding to Messages ......................................................................................	10-15
	Adjustment/Maintenance .......................................................................................	10-25
	Clearing Paper Jams .............................................................................................	10-26

vi

11	Appendix ...............................................................................................	11-1
	Optional Equipment ........................................................................................................	11-2
	Overview of Optional Equipment .............................................................................	11-2
	Optional Applications ............................................................................................	11-10
	Character Entry Method ................................................................................................	11-12
	Entry Screens ........................................................................................................	11-12
	Entering Characters ..............................................................................................	11-14
	Paper ..............................................................................................................................	11-15
	Basic Paper Specifications ....................................................................................	11-15
	Choosing the Appropriate Paper ...........................................................................	11-16
	Special Paper ........................................................................................................	11-19
	Specifications ................................................................................................................	11-23
	Common Functions ...............................................................................................	11-23
	Copy Functions .....................................................................................................	11-25
	Printer Functions ...................................................................................................	11-25
	Scanner Functions ................................................................................................	11-26
	Document Processor .............................................................................................	11-26
	Paper Feeder (500-sheet) (Option) .......................................................................	11-27
	Glossary .........................................................................................................................	11-28
	Index ............................................................................................................................	Index-1

vii

> Overview

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.

Input Data				Security
				You can use the machine security
Original	Electronic data	USB memory	Fax data	levels according to your needs.
				Strengthen security
				(Settigns for
				Administrator) (page xi)

Application

Operations from your PC

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-34)

Command Center RX User Guide

Document Box functions

You can expand the machine functions according to your needs.

Application (page 5-11)

This function is useful for a variety of purposes, including saving data in the machine and in a USB memory stick.

Printing Data Saved on the Printer (page 4-

8)

Using a Custom Box (page 5-43)

Output Data

Copy functions Printer functions

Send functions

USB memory

Fax functions

Copying (page 5-16)	Sending (page 5-19)	Saving Documents to	FAX Operation
Printing from PC (page 4-1)		USB Memory (Scan	Guide
		to USB) (page 5-52)

NOTE

•Before using the machine, be sure to read Legal and Safety Information on page 1-1.

•For preparations for use of the machine such as cable connections and software installation, refer to Installing and Setting up the Machine on page 2-1.

•To learn how to load paper, set up shared folders, and add addresses to the address book, refer to Preparation before Use on page 3-1.

viii

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Favorites (page 5-5)

Set up the machine easily (Quick Setup Wizard)

1

2

3

You can configure the necessary settings before using the machine in the wizard mode.

Quick Setup Wizard (page 2-17)

Set up fax easily (FAX Setup)

1

2

3

You can configure the necessary settings before using fax in the wizard mode.

FAX Setup (page 2-17)

Optimize your office workflow

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

1

11

21

1

1~10

11~20

21~30

1~30

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-19)

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-33)

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Using a Custom Box (page 5-43)

ix

> Machine Features

	Optimize your office workflow	Save energy and cost
	Send a FAX from a PC	Save energy as needed	Use less toner for printing
	(Sending FAX from PC)	(Energy Saver function)	(EcoPrint)
		Off
	You can save the paper used for sending	The machine is equipped with Energy	You can save toner consumption with this
	a FAX with this function.	Saver function that automatically	function.
	You can send a file to be faxed from the	switched into Low Power Mode or Sleep	When you only need to check the printed
		Mode.
	PC without printing the file, so that you		content, such as a trial print run or
	can reduce the number of pieces of paper	Energy Saver function (page 2-14)	documents for internal confirmation, use
	and perform sending jobs efficiently.		this function to save toner.
	FAX Operation Guide		Use this function when a high-quality print
			is not required.
			EcoPrint (page 6-12)
	Save energy and cost		Create attractive documents
	Reduce paper use	Send a FAX to reduce the	Prevent image bleed-through
	(Paper Saving Copy)	communication cost	(Prevent Bleed-through)
		(FAX Delayed Transmission)

You can print originals on both sides of

You can prevent image bleed-through

the paper. You can also print multiple

You can reduce the communication cost

from the reverse side when scanning thin

originals onto one sheet.

with this function.

originals.

Combine (page 6-16)

The communication cost can be reduced

Prevent Bleed-thru (page 6-14)

Duplex (page 6-18)

by setting the timer to the time period

during which the communication cost is

low.

FAX Operation Guide

x

> Machine Features

Strengthen security

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6- 29)

Protect data on the SSD (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the SSD.

Data Security (page 8-36)

Prevent loss of finished documents (Private Print)

You can temporarily save a printer document in the machine. By printing the document from the machine prevents someone takes your document.

Printing Data Saved on the Printer (page 4-8)

Strengthen security		Use functions more efficiently
Log in by ID card	Strengthen security	Make the machine quiet
(Card Authentication)	(Settigns for Administrator)	(Quiet Mode)

OK !

	You can log in simply by touching an ID	Various functions are available for	You can make the machine quiet by
	card. You don't need to enter your user	administrators to strengthen security.	reducing its running noise. You can
	name and password.	Strengthening the Security (page 2-	configure this mode by job.
	Card Authentication Kit(B) "Card		Quiet Mode (page 6-21)
		32)
	Authentication Kit" (page 11-3)

xi

> Machine Features

Use functions more efficiently

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Application (page 5-11)

Install the machine without concerning

Use USB memory

the network cables (Wireless Network)

(USB Memory)

In an environment where the wireless	It is useful when you need to print
LAN is used, you can install the machine	document outside your office or you
without concerning the network cables.	cannot print document from your PC.
Wireless Network (page 8-33)	You can print the document from the USB
	memory by plugging it directly into the
	machine.
	Original scanned at the machine can be
	saved in the USB memory also.
	Printing Documents Stored in
	Removable USB Memory (page 5-
	50)
	Saving Documents to USB Memory
	(Scan to USB) (page 5-52)

Use functions more efficiently

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-24)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-34)

xii

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt data.

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Scan images and save with information

Print without using the printer driver

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Command Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.

xiii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter	Contents

1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and

	Machine	other matters related to administration of the machine.
3	Preparation before Use	Explains preparations and settings that are required in order to use the machine, such
		as how to use the operation panel, load paper, and create an address book.
4	Printing from PC	Explains functions that are available when the machine is used as a printer.
5	Operation on the Machine	Explains the basic procedures for using the machine, such as placing originals, making
		copies, sending documents, and using document boxes.
6	Using Various Functions	Explains convenient functions that are available on the machine.
7	Status/Job Cancel	Explains how to check the status of a job and the job history, and how to cancel jobs
		being printed or waiting to print. Also explains how to check paper and toner levels, how
		to check the device status, and how to cancel fax transmission.

8Setup and Registration (System Explains System Menu and how it relates to the operation of the machine.

Menu)

9	User Authentication and	Explains user login and job accounting.
	Accounting (User Login, Job
	Accounting)
10	Troubleshooting	Explains what to do when toner runs out, an error is displayed, or a paper jam or other
		problem occurs.
11	Appendix	Describes convenient options that are available for the machine. Provides information
		on media types and paper sizes, and gives a glossary of terms. Explains how to enter
		characters, and lists the specifications of the machine.

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> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description	Example
[Bold]	Indicates keys on the operation panel and buttons on	Press the [Start] key.
	your computer screen.	Click the [OK] button.
[Regular]	Indicates keys on the touch panel.	Press [OK].
"Regular"	Indicates a message or setting displayed on the touch	"Ready to copy." appears.
	panel or computer screen.
		You can select from the "Print size" menu.

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> About the Operation Guide (this Guide)

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.

Quiet Mode

Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.

Icon		Description		Icon		Description
	The function can be used when copying a				The function can be used when printing from a
Copy	document.			Print from	custom box.
	Ready to copy.		10:10	Box	Ready to print from Box.			10:10
	Copy		Copies		Print			Copies
	Paper	Zoom	Density		Paper	Collate		Duplex
	Selection				Selection
	A4	100%	Normal 0		A4	Off		1-sided>>1-sided
	Duplex	Combine	Quiet		Delete	Quiet
			Mode		afterPrint	Mode
	1-sided>>1-sided	Off	Off		Off	Off
	Functions		Favorites		Functions			Cancel
		Copy screen			Custom box screen (Option)
	The function can be used when printing from			Send	The function can be used when sending a
Print from	removable memory such as a USB memory stick.				document.
USB	Ready to print from Box.		10:10		Ready to send.			10:10
	Print		Copies		Send			Dest. :
							Recall	Check
	Paper	Collate	Duplex
	Selection
	A4	Off	1-sided>>1-sided
					One Touch Key	Address Book	Ext Address Book
	Quiet							1/2
	Mode
	Off				E-mail	Folder	FAX
	Functions		Cancel		Functions			Favorites
	Printing from removable memory screen					Send screen
	The function can be used when saving to
Scan to	removable memory such as a USB memory stick.
USB	Ready to store in Box.		10:10
	Store File
	File	Duplex	Scan
	Format		Resolution
	PDF	1-sided	300x300dpi
	Density	File Name	Quiet
		Entry	Mode
	Normal 0	doc	Off
	Functions		Cancel

Saving to removable memory screen

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> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure	Procedure indicated in this guide
Press the [System Menu] key	Press the [System Menu] key, [ ], [Common Settings], and
	then [Sound].
Press [ ]

Press [Common Settings]

Press [Sound]

Touch panel keys that are pressed are outlined in red.

System Menu/Counter.	10:10
System Menu

Language

Press [] or [] to scroll up and down.

Report

Counter

Close

Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.

Ready to copy.			10:10	Ready to copy.	10:10
Copy			Copies	Functions
				Collate	On
Paper		Zoom	Density
Selection				Original Size
A4	100%	Normal 0			A4
				Original Orientation	1/3
					Top Edge on Top
Duplex		Combine	Quiet	2
			Mode
1-sided>>1-sided	Off	Off
			Favorites	Close	Add/Edit
					Shortcut

1

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> Menu Map

Menu Map

(The names displayed on the touch panel are used here. These may differ from the referenced titles.)

or

Copy

Paper Selection (page 6-9)

Zoom (page 6-14)

Density (page 6-11)

Duplex (page 6-18)

Combine (page 6-16)

Quiet Mode (page 6-21)

Functions	Collate (page 6-10)
	Original Size (page 6-8)
	Original Orientation (page 6-10)
	Original Image (page 6-11)
	EcoPrint (page 6-12)
	Sharpness (page 6-13)
	Background Density Adj. (page 6-13)
	Prevent Bleed-through (page 6-14)
	Continuous Scan (page 6-19)
	Job Finish Notice (page 6-20)
	File Name Entry (page 6-21)
	Priority Override (page 6-21)

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> Menu Map

or

Send

One Touch Key (page 5-24)

Address Book (page 5-22)

Ext Address Book (Refer to Command Center RX User Guide.)

E-mail (page 5-25)

Folder (page 5-26)

FAX (Refer to FAX Operation Guide.)

WSD Scan (page 5-36)

Functions	Quiet Mode (page 6-21)
	File Format (page 6-24)
	Original Size (page 6-8)
	Original Orientation (page 6-10)
	Duplex (page 6-22)
	Sending Size (page 6-23)
	File Separation (page 6-27)
	Scan Resolution (page 6-27)
	Density (page 6-11)
	Color Selection (page 6-12)
	Original Image (page 6-11)
	Sharpness (page 6-13)
	Background Density Adj. (page 6-13)
	Prevent Bleed-through (page 6-14)
	FAX TX Resolution (Refer to FAX Operation Guide.)
	Zoom (page 6-14)
	Continuous Scan (page 6-19)
	File Name Entry (page 6-21)
	Subject/Body (page 6-27)
	Job Finish Notice (page 6-20)
	FTP Encrypted TX (page 6-28)
	FAX Delayed Transmission (Refer to FAX Operation Guide.)
	FAX Direct Transmission (Refer to FAX Operation Guide.)
	FAX Polling RX (Refer to FAX Operation Guide.)
	FAX TX Report (Refer to FAX Operation Guide.)

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> Menu Map

Custom Box

Custom Box	Menu	Print	Paper Selection (page 6-9)
			Collate (page 6-10)
			Duplex (page 6-18)
			Delete after Print (page 6-28)
			Quiet Mode (page 6-21)
			Functions	Priority Override (page 6-21)
				File Name Entry (page 6-21)
				Job Finish Notice (page 6-20)
				EcoPrint (page 6-12)

Job Box

Job Box	Private Print/Stored Job (page 4-8)
	Quick Copy/Proof and Hold (page 4-14)

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> Menu Map

Removable

Memory

Removable Memory	Print	Paper Selection (page 6-9)
		Collate (page 6-10)
		Duplex (page 6-18)
		Quiet Mode (page 6-21)
		Functions	EcoPrint (page 6-12)
			Job Finish Notice (page 6-20)
			Priority Override (page 6-21)
			Encrypted PDF Password (page 6-29)
			JPEG/TIFF Print (page 6-30)
			XPS Fit to Page (page 6-30)
	Menu	Store File	File Format (page 6-24)
			Duplex (page 6-22)
			Scan Resolution (page 6-27)
			Density (page 6-11)
			File Name Entry (page 6-21)
			Quiet Mode (page 6-21)
			Functions	Original Size (page 6-8)
				Original Orientation (page 6-10)
				Storing Size (page 6-29)
				Color Selection (page 6-12)
				Original Image (page 6-11)
				Sharpness (page 6-13)
				Background Density Adj. (page 6-13)
				Prevent Bleed-through (page 6-14)
				Zoom (page 6-14)
				Continuous Scan (page 6-19)
				Job Finish Notice (page 6-20)
				File Separation (page 6-27)

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> Menu Map

Sub Address Box

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box

Polling Box (Refer to FAX Operation Guide.)

or

Status/

Job Cancel

Print Job Status (page 7-4)

Send Job Status (page 7-5)

Store Job Status (page 7-6)

Scheduled Job (page 7-7)

Print Job Log (page 7-9)

Send Job Log (page 7-9)

Store Job Log (page 7-9)

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-13)

Printer (page 7-13)

FAX (refer to FAX Operation Guide.)

Toner Status (page 7-15)

Paper Status (page 7-15)

Removable Memory (page 7-13)

USB Keyboard (page 7-13)

SSD (page 7-14)

Connection Status (page 7-14)

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> Menu Map

or

System

Menu

Quick Setup Wizard	FAX Setup (page 2-17)
	Paper Setup (page 2-17)
	Energy Saver Setup (page 2-17)
	Network Setup (page 2-17)
Language (page 8-6)
Report	Print Report		Status Page (page 8-6)
			Font List (page 8-6)
			Network Status (page 8-7)
			Service Status (page 8-7)
			Accounting Report (page 8-7)
			Sub Address Box List (Refer to FAX Operation Guide.)
			FAX List (Index) (Refer to FAX Operation Guide.)
			FAX List (No.) (Refer to FAX Operation Guide.)
			Outgoing FAX Report (Refer to FAX Operation Guide.)
			Incoming FAX Report (Refer to FAX Operation Guide.)
			Optional Network Status (page 8-7)
	Admin Report		Outgoing FAX Report (Refer to FAX Operation Guide.)
	Settings
			Incoming FAX Report (Refer to FAX Operation Guide.)
	Result Report		Send Result Report (page 8-8)
	Setting
			RX Result Report (Refer to FAX Operation Guide.)
			Job Finish Notice Setting (page 8-8)
	Send Log History		Sending Log History (page 8-8)
			Auto Sending (page 8-8)
			Destination (page 8-8)
			Job Log Subject (page 8-8)
			Personal Information (page 8-8)
Counter	Printed Pages (page 2-31)
	Scanned Pages (page 2-31)
User Property (page 9-9)

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> Menu Map

Cassette/MP Tray	Cassette 1 (page 8-9)
Settings
	Cassette 2 (page 8-9)
	Cassette 3 (page 8-9)
	Cassette 4 (page 8-9)
	Cassette 5 (page 8-9)
	Multi Purpose Tray (page 8-10)
Common Settings	Default Screen (page 8-11)
	Sound	Buzzer (page 8-11)
		FAX Speaker Volume (Refer to FAX Operation Guide.)
		FAX Monitor Volume (Refer to FAX Operation Guide.)
	Original Settings	Custom Original Size (page 8-12)
		Default Original Size (page 8-12)
	Paper Settings	Custom Paper Size (page 8-13)
		Media Type Settings (page 8-14)
		Default Paper Source (page 8-14)
		Paper Selection (page 8-14)
		Media for Auto (B & W) (page 8-14)
		Special Paper Action (page 8-14)
	Function Defaults	File Format (page 8-15)
		Original Orientation (page 8-15)
		Collate (page 8-15)
		File Separation (page 8-15)
		Scan Resolution (page 8-15)
		Color Selection (page 8-15)
		Original Image (Copy) (page 8-15)
		Original Image (Send/Store) (page 8-16)
		Background Density Adj. (Copy) (page 8-16)
		Background Density Adj. (Send/Store) (page 8-16)
		EcoPrint (page 8-16)
		Prevent Bleed-through (Copy) (page 8-16)
		Prevent Bleed-through (Send/Store) (page 8-16)
		FAX TX Resolution (Refer to FAX Operation Guide.)
		Zoom (page 8-16)

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> Menu Map

Common Settings	Function Defaults		Continuous Scan (Except FAX) (page 8-16)
			Continuous Scan (FAX) (Refer to FAX Operation Guide.)
			File Name Entry (page 8-16)
			Subject/Body (page 8-16)
			FTP Encrypted TX (page 8-16)
			JPEG/TIFF Print (page 8-16)
			XPS Fit to Page (page 8-16)
			Detail Settings	Image Quality (page 8-17)
				PDF/A (page 8-17)
				High Comp. PDF (page 8-17)
	Preset Limit (page 8-17)
	Error Handling		Duplexing Error (page 8-17)
			Paper Mismatch Error (page 8-17)
	Measurement (page 8-17)
	Low Toner Alert Level (page 8-18)
	Keyboard Layout (page 8-18)
	Format SSD (page 8-18)
	Format SD Card (page 8-19)
	Display Status/Log (page 8-19)
	Function Key Usage (page 8-19)
Home	Customize Desktop (page 3-5)
	Customize Taskbar (page 3-5)
	Wallpaper (page 3-5)
Copy	Auto Paper Selection (page 8-20)
	Auto % Priority (page 8-20)
	Reserve Next Priority (page 8-20)
	DP Read Action (page 8-20)
Send	Dest. Check before Send (page 8-21)
	Entry Check for New Dest. (page 8-21)
	Send and Forward (page 8-21)
	Color TIFF Compression (page 8-21)
	Default Screen (page 8-21)
	New Destination Entry (page 8-21)
	Recall Destination (page 8-21)

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> Menu Map

Document Box		Custom Box (page 5-43)
		Sub Address Box (Refer to FAX Operation Guide.)
		Job Box		Quick Copy Job Retention (page 8-22)
				Deletion of Job Retention (page 8-22)
				Storage Media (page 8-22)
		Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-11)
Internet		Proxy (page 8-23)
Address Book/One		Address Book (page 3-35)
Touch
		One Touch Key (page 3-41)
		Address Book		Sort (page 8-24)
		Defaults
		Print List (Refer to FAX Operation Guide.)
User Login/Job		User Login Settings		User Login (page 9-3)
Accounting
				Local User List (page 9-5)
				ID Card Settings	Keyboard Login (page 9-30)
					Password Login (page 9-30)
				Simple login	Simple Login (page 9-25)
				settings
					Simple Login Setup (page 9-26)
				Local User Authorization (page 9-19)
				User Account	Lockout (page 9-14)
				Lockout Settings
					Lockout Policy (page 9-14)
					Locked out Users List (page 9-14)
				Group Authorization	Group Authorization (page 9-20)
				Set.
					Group List (page 9-21)
				Obtain NW User Property (page 9-23)

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> Menu Map

	User Login/Job	Job Accounting	Job Accounting (page 9-33)
	Accounting	Settings
			Job Accounting Access (page 9-34)
			Print Accounting Report (page 9-47)
			Total Job Accounting (page 9-46)
			Each Job Accounting (page 9-46)
			Accounting List (page 9-35)
			Default Setting	Apply Limit (page 9-45)
				Copy/Printer Count (page 9-45)
				Counter Limit (page 9-45)
		Unknown ID Job (page 9-50)
	Printer	Emulation (page 8-25)
		EcoPrint (page 8-25)
		Override A4/Letter (page 8-25)
		Duplex (page 8-25)
		Paper Output (page 8-25)
		Copies (page 8-25)
		Orientation (page 8-25)
		Wide A4 (page 8-25)
		Form Feed TimeOut (page 8-25)
		LF Action (page 8-26)
		CR Action (page 8-26)
		Job Name (page 8-26)
		User Name (page 8-26)
		MP Tray Priority (page 8-26)
		Paper Feed Mode (page 8-26)
		Auto cassette Change (page 8-26)
		Resolution (page 8-26)
		KIR (page 8-26)

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> Menu Map

System/Network	Network	Host Name (page 8-27)
		TCP/IP Settings		TCP/IP (page 8-27)
				IPv4 Settings (page 8-27)
				IPv6 Settings (page 8-28)
				Bonjour (page 8-28)
				Protocol Detail (page 8-29)
		WSD Scan (page 8-30)
		WSD Print (page 8-30)
		Enhanced WSD (page 8-30)
		Enhanced WSD (SSL) (page 8-30)
		IPSec (page 8-31)
		Secure Protocol		SSL (page 8-31)
				IPP Security (page 8-31)
				HTTP Security (page 8-31)
				LDAP Security (Ext. Address Book) (page 8-31)
				LDAP Security (User Property) (page 8-31)
				SMTP Security (page 8-31)
				POP3 Security (User 1) (page 8-31)
				POP3 Security (User 2) (page 8-31)
				POP3 Security (User 3) (page 8-31)
		LAN Interface (page 8-31)
		Restart Network (page 8-31)
		Proxy (page 8-32)
	Optional Network	Basic (page 8-32)
		Wireless Network (page 8-33)
	Network Interface (Send) (page 8-34)
	Interface Block	USB Host (page 8-34)
	Setting
		USB Device (page 8-34)
		USB Storage (page 8-34)
		Optional Interface 1 (page 8-34)
		Optional Interface 2 (page 8-34)

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> Menu Map

System/Network	Security Level (page 8-35)
	Restart (page 8-35)
	RAM Disk Setting (page 8-35)
	Optional Memory (page 8-36)
	Data Security (page 8-36)
	Optional Function (page 11-10)
Date/Timer/Energy	Date/Time (page 8-37)
Saver
	Date Format (page 8-37)
	Time Zone (page 8-37)
	Auto Panel Reset (page 8-37)
	Panel Reset Timer (page 8-37)
	Low Power Timer (page 8-37)
	Sleep Rules (models for Europe) (page 8-38)
	Sleep Level (models except for Europe) (page 8-38)
	Sleep Timer (page 8-38)
	Power Off Rule (page 8-39)
	Power Off Timer (page 8-39)
	Auto Error Clear (page 8-39)
	Error Clear Timer (page 8-39)
	Unusable Time (Refer to FAX Operation Guide.)
Adjustment/	Quiet Mode Settings		Quiet Mode (page 8-40)
Maintenance
			Specify for Each Job (page 8-40)
	Density Adjustment		Copy (page 8-40)
			Send/Box (page 8-40)
	Background Density		Copy (Auto) (page 8-40)
	Adj.
			Send/Box (Auto) (page 8-40)
	Print Density (page 8-40)
	Auto Color Correction (page 8-40)
	Correcting Black Line (page 8-40)
	Display Brightness (page 8-40)
	Drum Refresh (page 8-41)
	Auto Drum Refresh (page 8-41)

xxix