Hp MFP E57540 User Manual

4.7 (3)

HP Color LaserJet Managed MFP E57540

User Guide

L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 5/2018

Trademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.

Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

macOS is a trademark of Apple Inc., registered in the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation.

UNIX® is a registered trademark of The Open Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................	1
For more information: ..............................................................................................................................................................	1
Warning icons ............................................................................................................................................................................	2
Printer views ..............................................................................................................................................................................	3
Printer front view .................................................................................................................................................	3
Printer back view ..................................................................................................................................................	4
Interface ports ......................................................................................................................................................	5
Control-panel view ...............................................................................................................................................	6
How to use the touchscreen control panel .................................................................................	8
Printer specifications ................................................................................................................................................................	9
Technical specifications .......................................................................................................................................	9
Supported operating systems .........................................................................................................................	11
Printer dimensions ............................................................................................................................................	12
Power consumption, electrical specifications, and acoustic emissions ....................................................	14
Operating-environment range ........................................................................................................................	15
Printer hardware setup and software installation ............................................................................................................	16
2 Paper trays ..............................................................................................................................................................................................	17
For more information: ...........................................................................................................................................................	17
Load paper to Tray 1 (multipurpose tray) ..........................................................................................................................	18
Introduction ........................................................................................................................................................	18
Tray 1 paper orientation ...................................................................................................................................	20
Use alternative letterhead mode ....................................................................................................................	21
Enable Alternative Letterhead Mode by using the printer control-panel menus ...............	21
Load paper to Trays 2, 3, 4, and 5 .......................................................................................................................................	22
Introduction ........................................................................................................................................................	22
Tray 2 and the 550-sheet trays paper orientation ......................................................................................	24
Use alternative letterhead mode ....................................................................................................................	25
Enable Alternative Letterhead Mode by using the printer control-panel menus ...............	25
Load and print envelopes .....................................................................................................................................................	26
Introduction ........................................................................................................................................................	26
Print envelopes ..................................................................................................................................................	26

ENWW

iii

Envelope orientation .........................................................................................................................................	26
Load and print labels .............................................................................................................................................................	27
Introduction ........................................................................................................................................................	27
Manually feed labels .........................................................................................................................................	27
Use the convenience stapler (c model) ...............................................................................................................................	29
3 Supplies, accessories, and parts ..........................................................................................................................................................	31
For more information: ...........................................................................................................................................................	31
Order supplies, accessories, and parts ...............................................................................................................................	32
Ordering ..............................................................................................................................................................	32
Supplies and accessories .................................................................................................................................	32
Customer self-repair parts ...............................................................................................................................	33
Replace the toner cartridges ................................................................................................................................................	35
Introduction ........................................................................................................................................................	35
Toner-cartridge information ............................................................................................................................	35
Remove and replace the cartridges ................................................................................................................	36
Replace the toner-collection unit ........................................................................................................................................	39
Introduction ........................................................................................................................................................	39
Remove and replace the toner-collection unit ..............................................................................................	39
Replace the staple cartridge (c models) .............................................................................................................................	42
Introduction ........................................................................................................................................................	42
Remove and replace the staple cartridge ......................................................................................................	42
4 Print ..........................................................................................................................................................................................................	45
For more information: ...........................................................................................................................................................	45
Print tasks (Windows) ............................................................................................................................................................	46
How to print (Windows) ....................................................................................................................................	46
Automatically print on both sides (Windows) ...............................................................................................	46
Manually print on both sides (Windows) ........................................................................................................	47
Print multiple pages per sheet (Windows) ....................................................................................................	47
Select the paper type (Windows) ....................................................................................................................	48
Additional print tasks ........................................................................................................................................	49
Print tasks (macOS) ...............................................................................................................................................................	50
How to print (macOS) ........................................................................................................................................	50
Automatically print on both sides (macOS) ...................................................................................................	50
Manually print on both sides (macOS) ...........................................................................................................	50
Print multiple pages per sheet (macOS) ........................................................................................................	51
Select the paper type (macOS) ........................................................................................................................	51
Additional print tasks ........................................................................................................................................	51
Store print jobs on the printer to print later or print privately ........................................................................................	52
Introduction ........................................................................................................................................................	52

ENWW

Create a stored job (Windows) .........................................................................................................................	52
Create a stored job (macOS) ............................................................................................................................	53
Print a stored job ...............................................................................................................................................	54
Delete a stored job ............................................................................................................................................	54
Delete a job that is stored on the printer ..................................................................................	54
Change the job storage limit .......................................................................................................	54
Information sent to printer for Job Accounting purposes ...........................................................................	55
Print from the USB port ........................................................................................................................................................	56
Introduction ........................................................................................................................................................	56
Enable the USB port for printing .....................................................................................................................	56
Print from a USB ash drive .............................................................................................................................	57
5 Copy ..........................................................................................................................................................................................................	59
For more information: ...........................................................................................................................................................	59
Make a copy .............................................................................................................................................................................	60
Copy on both sides (duplex) .................................................................................................................................................	62
Additional options when copying ........................................................................................................................................	64
Additional copy tasks .............................................................................................................................................................	66
6 Scan ..........................................................................................................................................................................................................	67
For more information: ...........................................................................................................................................................	67
Set up Scan to Email ..............................................................................................................................................................	68
Introduction ........................................................................................................................................................	68
Before you begin ................................................................................................................................................	68
Step one: Access the HP Embedded Web Server (EWS) ..............................................................................	68
Step two: Configure the Network dentification settings ............................................................................	69
Step three: Configure the Send to Email feature ..........................................................................................	70
Method one: Basic configuration using the Email Setup Wizard ...........................................	70
Method two: Advanced configuration using the Email Setup ................................................	74
Step four: Configure the Quick Sets (optional) ..............................................................................................	78
Step five Set up Send to Email to use Office 365 Outlook (optional) .......................................................	79
Introduction ...................................................................................................................................	79
Configure the outgoing email server (SMTP) to send an email from an Office 365
Outlook account ............................................................................................................................	79
Set up Scan to Network Folder ............................................................................................................................................	81
Introduction ........................................................................................................................................................	81
Before you begin ................................................................................................................................................	81
Step one: Access the HP Embedded Web Server .........................................................................................	81
Step two: Set up Scan to Network Folder ......................................................................................................	82
Method one: Use the Scan to Network Folder Wizard ............................................................	82
Method two: Use Scan to Network Folder Setup .....................................................................	83

ENWW

Step one: Begin the configuration .........................................................................	83
Step two: Configure the Scan to Network Folder settings .................................	84
Step three: Complete the configuration ...............................................................	91
Set up Scan to USB Drive ......................................................................................................................................................	92
Introduction ........................................................................................................................................................	92
Step one: Access the HP Embedded Web Server .........................................................................................	92
Step two: Enable Scan to USB Drive ...............................................................................................................	93
Step three: Configure the Quick Sets (optional) ............................................................................................	93
Default scan settings for Scan to USB Drive setup ......................................................................................	94
Default file settings for Save to USB Setup ...................................................................................................	94
Set up Save to SharePoint® (Flow models only) ...............................................................................................................	96
Introduction ........................................................................................................................................................	96
Before you begin ................................................................................................................................................	96
Step one: Access the HP Embedded Web Server (EWS) ..............................................................................	96
Step two: Enable Save to SharePoint® and create a Save to SharePoint Quick Set ................................	97
Scan and save a file directly to a Microsoft® SharePoint site .....................................................................	99
Quick set scan settings and options for Save to SharePoint® .................................................................	100
Create a Quick Set ................................................................................................................................................................	102
Introduction ......................................................................................................................................................	102
Step one: Access the HP Embedded Web Server (EWS) ...........................................................................	102
Step two: Add and manage Quick Sets ........................................................................................................	103
Add a Quick Set ...........................................................................................................................	103
Edit a Quick Set ...........................................................................................................................	104
Copy a Quick Set .........................................................................................................................	104
Remove a Quick Set ...................................................................................................................	105
Quick Set settings and options .................................................................................................	105
Send a scanned document to one or more email addresses .......................................................................................	111
Introduction ......................................................................................................................................................	111
Scan and send a document to email ............................................................................................................	111
Scan and send to network folder ......................................................................................................................................	113
Introduction ......................................................................................................................................................	113
Scan and save the document to a folder .....................................................................................................	113
Scan and save to a USB ash drive ...................................................................................................................................	115
Introduction ......................................................................................................................................................	115
Scan and save the document to a USB ash drive ....................................................................................	115
Additional options when scanning ....................................................................................................................................	117
HP JetAdvantage business solutions ................................................................................................................................	119
Additional scan tasks ..........................................................................................................................................................	120
7 Fax ..........................................................................................................................................................................................................	121
For more information: .........................................................................................................................................................	121

ENWW

Set up fax ..............................................................................................................................................................................	122
Introduction ......................................................................................................................................................	122
Set up fax by using the printer control panel .............................................................................................	122
Change fax configurations .................................................................................................................................................	123
Fax dialing settings .........................................................................................................................................	123
General fax send settings ..............................................................................................................................	124
Fax receive settings ........................................................................................................................................	124
Send a fax .............................................................................................................................................................................	126
Additional fax tasks .............................................................................................................................................................	128
8 Manage the printer ..............................................................................................................................................................................	129
For more information: .........................................................................................................................................................	129
Advanced configuration with the HP Embedded Web Server (EWS) ...........................................................................	130
Introduction ......................................................................................................................................................	130
How to access the HP Embedded Web Server (EWS) ................................................................................	130
HP Embedded Web Server features .............................................................................................................	131
Information tab ...........................................................................................................................	131
General tab ..................................................................................................................................	132
Copy/Print tab .............................................................................................................................	133
Scan/Digital Send tab ................................................................................................................	134
Fax tab ..........................................................................................................................................	135
Troubleshooting tab ...................................................................................................................	135
Security tab .................................................................................................................................	136
HP Web Services tab ..................................................................................................................	136
Networking tab ...........................................................................................................................	136
Other Links list ............................................................................................................................	138
Configure IP network settings ...........................................................................................................................................	139
Printer sharing disclaimer ..............................................................................................................................	139
View or change network settings .................................................................................................................	139
Rename the printer on a network ................................................................................................................	139
Manually configure IPv4 TCP/IP parameters from the control panel .....................................................	140
Manually configure IPv6 TCP/IP parameters from the control panel .....................................................	140
Link speed and duplex settings ....................................................................................................................	141
Printer security features .....................................................................................................................................................	142
Introduction ......................................................................................................................................................	142
Security statements .......................................................................................................................................	142
IP Security .........................................................................................................................................................	142
Assign or change the system password using the HP Embedded Web Server ....................................	142
Encryption support: HP High Performance Secure Hard Disks ................................................................	143
Lock the formatter ..........................................................................................................................................	143
Energy-conservation settings ...........................................................................................................................................	144

ENWW

vii

Introduction ......................................................................................................................................................	144
Set the Sleep/Auto Off After Inactivity setting ............................................................................................	144
Set the sleep timer and configure the printer to use 1 watt or less of power ......................................	144
Set the sleep schedule ...................................................................................................................................	145
Set the Delay Shut Down setting ..................................................................................................................	145
HP Web Jetadmin .................................................................................................................................................................	146
Software and firmware updates ........................................................................................................................................	147
9 Solve problems .....................................................................................................................................................................................	149
For more information: .........................................................................................................................................................	149
Customer support ................................................................................................................................................................	150
Control panel help system .................................................................................................................................................	151
Restore factory settings .....................................................................................................................................................	152
Introduction ......................................................................................................................................................	152
Method one: Restore factory settings from the printer control panel ...................................................	152
Method two: Restore factory settings from the HP Embedded Web Server (network-connected
printers only) ....................................................................................................................................................	152
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ...............................	153
Printer does not pick up paper or misfeeds ....................................................................................................................	154
Introduction ......................................................................................................................................................	154
The printer does not pick up paper ..............................................................................................................	154
The printer picks up multiple sheets of paper ............................................................................................	156
The document feeder jams, skews, or picks up multiple sheets of paper ............................................	160
Clear paper jams ..................................................................................................................................................................	161
Introduction ......................................................................................................................................................	161
Jam locations ...................................................................................................................................................	161
Auto-navigation for clearing paper jams .....................................................................................................	163
Experiencing frequent or recurring paper jams? .......................................................................................	163
Clear paper jams in the document feeder ...................................................................................................	164
13.A1 tray 1 paper jam ..................................................................................................................................	167
13.A2 tray 2 paper jam ..................................................................................................................................	169
13.A3, 13.A4, 13.A5 tray 3, tray 4, tray 5 paper jam .................................................................................	173
13.B right door and fuser area paper jam ...................................................................................................	178
13.E1 output bin paper jam ...........................................................................................................................	183
13.8 staple jams ..............................................................................................................................................	183
Improve print quality ...........................................................................................................................................................	186
Introduction ......................................................................................................................................................	186
Print from a different software program ....................................................................................................	186
Check the paper-type setting for the print job ...........................................................................................	186
Check the paper type setting on the printer ..........................................................................	186
Check the paper type setting (Windows) ................................................................................	186

viii

ENWW

Check the paper type setting (macOS) ...................................................................................	187
Check toner-cartridge status ........................................................................................................................	187
Print a cleaning page ......................................................................................................................................	187
Visually inspect the toner cartridge or cartridges ......................................................................................	188
Check paper and the printing environment ................................................................................................	188
Step one: Use paper that meets HP specifications ...............................................................	188
Step two: Check the environment ............................................................................................	188
Step three: Set the individual tray alignment ........................................................................	189
Try a different print driver ..............................................................................................................................	189
Improve copy image quality ...............................................................................................................................................	191
Check the scanner glass for dirt and smudges ..........................................................................................	191
Calibrate the scanner ......................................................................................................................................	192
Check the paper settings ...............................................................................................................................	193
Check the paper selection options ...........................................................................................	193
Check the image-adjustment settings ........................................................................................................	193
Optimize copy quality for text or pictures ...................................................................................................	194
Edge-to-edge copying ....................................................................................................................................	194
Improve scan image quality ...............................................................................................................................................	195
Check the scanner glass for dirt and smudges ..........................................................................................	195
Check the resolution settings .......................................................................................................................	196
Check the color settings .................................................................................................................................	197
Check the image-adjustment settings ........................................................................................................	197
Optimize scan quality for text or pictures ...................................................................................................	198
Check the output-quality settings ................................................................................................................	198
Improve fax image quality ..................................................................................................................................................	200
Check the scanner glass for dirt and smudges ..........................................................................................	200
Check the send-fax resolution settings .......................................................................................................	201
Check the image-adjustment settings ........................................................................................................	202
Optimize fax quality for text or pictures ......................................................................................................	202
Check the error-correction settings .............................................................................................................	202
Check the fit-to-page setting ........................................................................................................................	203
Send to a different fax machine ....................................................................................................................	203
Check the sender's fax machine ...................................................................................................................	203
Solve fax problems ..............................................................................................................................................................	204
Checklist for solving fax problems ...............................................................................................................	204
What type of phone line are you using? .................................................................................	204
Are you using a surge-protection device? ..............................................................................	204
Are you using a phone company voice-messaging service or an answering machine? . 204
Does your phone line have a call-waiting feature? ...............................................................	205
Check fax accessory status .......................................................................................................	205
General fax problems .....................................................................................................................................	206

ENWW

The fax failed to send ................................................................................................................	206
An Out of Memory status message displays on the printer control panel ........................	206
Print quality of a photo is poor or prints as a gray box ........................................................	206
You touched the Stop button to cancel a fax, but the fax was still sent ............................	206
No fax address book button displays ......................................................................................	206
Not able to locate the Fax settings in HP Web Jetadmin ......................................................	206
The header is appended to the top of the page when the overlay option is enabled .....	206
A mix of names and numbers is in the recipients box ..........................................................	206
A one-page fax prints as two pages ........................................................................................	206
A document stops in the document feeder in the middle of faxing ...................................	207
The volume for sounds coming from the fax accessory is too high or too low ...............	207
Index ...........................................................................................................................................................................................................	209

ENWW

1Printer overview

For more information:

●Warning icons

●Printer views

●Printer specifications

●Printer hardware setup and software installation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/colorljE57540mfp. HP's all-inclusive help for the printer includes the following information:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

ENWW	For more information: 1

Warning icons

Warning icon definitions The following warning icons may appear on HP products. Apply appropriate caution where applicable.

●

Caution: Electric shock

●

Caution: Hot surface

●

Caution: Keep body parts away from moving parts

●

Caution: Sharp edge in close proximity

2 Chapter 1 Printer overview

ENWW

Printer views

●Printer front view

●Printer back view

●Interface ports

●Control-panel view

Printer front view

	1	2
	15	3
	14	3
	14	4
	13	4
	13	5
	12	5
	12
	11	6
	11	7
		7
	10

9 8

1Document-feeder cover (access for clearing jams)

2Document-feeder input tray

3Document-feeder output bin

NOTE: When feeding long paper through the document feeder, extend the paper stop at the right side of the output bin.

4	Control panel with color touchscreen display (tilts up for easier viewing)

5	Convenience stapler (c model only)

6	Right door (access to the fuser and for clearing jams)

7	Tray 1

8	On/off button

9	Model name

10	Tray 2

11	Front door (access to the toner cartridges)

12	Standard output bin

13	Physical keyboard (c model only). Pull the keyboard straight out to use it.

ENWW	Printer views 3

14	Easy-access USB port (on the side of the control panel)
	Insert a USB ash drive for printing or scanning without a computer or to update the printer firmware.
	NOTE: An administrator must enable this port before use.

15	Hardware integration pocket (for connecting accessory and third-party devices)

Printer back view

	6	1
	6	2
	5	2
	5
	4
		3

1Toner-collection-unit door

2Formatter (contains the interface ports)

3Power connection

4Serial number and product number label

5Slot for a cable-type security lock (on the rear cover of the printer)

6Formatter cover

4 Chapter 1 Printer overview

ENWW

Interface ports

1Fax port (c models only. The port is covered for the dn model.)

2Local area network (LAN) Ethernet (RJ-45) network port

3USB port for connecting external USB devices (this port might be covered)

NOTE: For easy-access USB printing, use the USB port near the control panel.

4Hi-Speed USB 2.0 printing port

ENWW	Printer views 5

Control-panel view

The Home screen provides access to the printer features and indicates the current status of the printer. Return to the Home screen at any time by selecting the Home button.

NOTE: The features that appear on the Home screen can vary, depending on the printer configuration.

14
13	12
	12

9 10

1	Home	button	Touch the Home button to return to the printer Home screen at any time.

2	Applications area		Touch any of the icons to open the application. Swipe the screen sideways to access more applications.
			NOTE: The available applications vary by printer. The administrator can configure which applications
			appear and the order in which they appear.

3	Reset button		Touch the Reset button to clear changes, release the printer from a paused state, display hidden errors,
			and restore the default settings (including the language and keyboard layout).

4	Sign In or Sign Out button		Touch the Sign In button to access secured features.
			Touch the Sign Out button to sign out of the printer. The printer restores all options to the default
			settings.

NOTE: This button displays only if the administrator has configured the printer to require permission for access to features.

6 Chapter 1 Printer overview

ENWW

5	Information		button	Touch the information button to access a screen that provides access to several types of printer
5	Information		button
				information. Touch the buttons at the bottom of the screen for the following information:

				●	Display Language: Change the language setting from this screen.
				●	Sleep Mode: Place the printer into sleep mode from this screen.
				●	Wi-Fi Direct: View information for how to connect directly to the printer using a phone, tablet, or
					other device with Wi-Fi.
				●	Wireless: Use this screen to view and change wireless connection settings (for the z model and for
					the dn and f models only when an optional wireless accessory is installed).
				●	Ethernet: Use this screen to view and change Ethernet connection settings.
				●	HP Web Services: Find information to connect and print to the printer using HP Web Services
					(ePrint).
				●	Fax Number: View the printer fax number (for f and z models and for the dn model only when the
					optional fax accessory is installed).

6	Help	button		Touch the Help button to open the embedded help system.

7	Current time			Displays the current time.

8	Start Copy button			Touch the Start Copy button to start a copy job.

9	Copies field			The copies field indicates the number of copies that the printer is set to make.

10	Home-screen page			The Home screen has multiple pages. This icon indicates the number of pages and which page is
	indicator			currently active. Swipe the screen sideways to scroll between pages.

11	Keyboard			This printer includes a physical keyboard. The keys are mapped to a language in the same way the
	(c model only)			virtual keyboard on the printer touchscreen is mapped. Whenever the keyboard layout for the virtual
	(c model only)			keyboard changes, the keys on the physical keyboard are remapped to match the new settings.
				NOTE: In some locations, the printer comes with adhesive keyboard overlays to customize the keys
				for different languages.

12	Near-field			This icon indicates the printer includes integrated HP near-field communication (NFC) and Wi-Fi Direct
	communication icon
	(c model only)

13	Easy-access USB port			Insert a USB ash drive for printing or scanning without a computer or to update the printer firmware.
				NOTE: An administrator must enable this port before use.

14	Hardware integration			For connecting accessory and third-party devices.
	pocket

ENWW	Printer views 7

How to use the touchscreen control panel

Use the following actions to use the printer touchscreen control panel.

Action	Description	Example

Touch	Touch an item on the screen to select that item	Touch the Settings icon to open the Settings app.
	or open that menu. Also, when scrolling through
	menus, brie y touch the screen to stop the
	scrolling.

Swipe	Touch the screen and then move your finger
	horizontally to scroll the screen sideways.

Swipe until the Settings app displays.

Scroll Touch the screen and then move your finger Scroll through the Settings app. vertically to scroll the screen up and down. When

scrolling through menus, brie y touch the screen to stop the scrolling.

8 Chapter 1 Printer overview

ENWW

Printer specifications

IMPORTANT: The following specifications are correct at the time of publication, but they are subject to change. For current information, see www.hp.com/support/colorljE57540mfp.

●Technical specifications

●Supported operating systems

●Printer dimensions

●Power consumption, electrical specifications, and acoustic emissions

●Operating-environment range

Technical specifications

Model name		E57540dn	E57540c

Product number		3GY25A	3GY26A

Paper handling	Tray 1 (100-sheet capacity)

	Tray 2 (550-sheet capacity)

	1 x 550-sheet paper feeder	Optional	Optional
	NOTE: The printer accepts up to three 1 x
	550-sheet paper feeders.

	Printer cabinet	Optional	Optional

	Automatic duplex printing

Connectivity	10/100/1000 Ethernet LAN connection with
	IPv4 and IPv6

	Hi-Speed USB 2.0

	Easy-access USB port for printing without a
	computer and upgrading the firmware

	Hardware Integration Pocket for connecting
	accessory and third-party devices

	HP Internal USB Ports	Optional	Optional

	Integrated HP near-field communication	Not supported	Not supported
	(NFC) and Wi-Fi Direct functionality for
	printing from mobile devices

	HP Jetdirect 3000w NFC/Wireless Accessory	Optional	Optional
	for printing from mobile devices

	HP Jetdirect 2900nw Print Server accessory	Optional	Optional
	for wireless connectivity

Memory	1.75 GB base memory
	NOTE: The base memory is expandable to
	2.5 GB by adding a DIMM memory module.

Mass storage	320 GB Hard Disk Drive

ENWW	Printer specifications 9

Model name		E57540dn	E57540c

Product number		3GY25A	3GY26A

Security	HP Trusted Platform Module for encrypting	Optional	Optional
	all data that passes through the printer

Control-panel display and keyboard	Color touchscreen control panel

	Physical keyboard	Not supported

Print	Prints 38 pages per minute (ppm) on A4
	and 40 ppm on letter-size paper

	Easy-access USB printing (no computer
	required)

	Store jobs in the printer memory to print
	later or print privately

Fax		Optional

Copy and Scan	Copies 38 pages per minute (ppm) on A4
NOTE: Copy and scan speeds are subject	and 40 ppm on letter-size paper
NOTE: Copy and scan speeds are subject
to change. For the most current
information, go to support.hp.com.

	100-page document feeder with dual-head
	scanning for single-pass duplex copying
	and scanning

	HP EveryPage Technologies including	Not supported
	ultrasonic multi-feed detection

	Embedded optical character recognition	Not supported
	(OCR) provides the ability to convert printed
	pages into text that can be edited or
	searched using a computer

	SMART Label feature provides paper-edge	Not supported
	detection for automatic page cropping

	Automatic page orientation for pages that	Not supported
	have at least 100 characters of text

	Automatic tone adjustment sets contrast,	Not supported
	brightness, and background removal for
	each page

Digital Send	Send documents to E-mail, USB, and shared
	folders on a network

	Send documents to SharePoint®	Not supported

10 Chapter 1 Printer overview

ENWW

Supported operating systems

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the printer-specific HP PCL 6 print drivers, and HP print drivers for macOS.

Windows: Go to the printer-support website for this printer: www.hp.com/support/colorljE57540mfp to download and install the HP print driver.

macOS: Mac computers are supported with this printer. Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver.

1.Go to 123.hp.com/LaserJet.

2.Follow the steps provided to download the printer software.

Table 1-1 Supported operating systems and print drivers

Operating system	Print driver installed (from the software on	Notes
	the web)

Windows 7, 32-bit and 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows 8, 32-bit and 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows 8.1, 32-bit and 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows 10, 32-bit and 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows Server 2008 R2, SP 1, 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows Server 2012, 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Windows Server 2012 R2, 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

ENWW	Printer specifications 11

Table 1-1 Supported operating systems and print drivers (continued)

Operating system	Print driver installed (from the software on	Notes
	the web)

Windows Server 2016, 64-bit	The PCL 6 printer-specific print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

macOS 10.11 El Capitan, macOS 10.12 Sierra, macOS 10.13 High Sierra

Download HP Easy Start from 123.hp.com/ LaserJet, and then use it to install the print driver.

NOTE: Supported operating systems can change. For a current list of supported operating systems, go to www.hp.com/support/colorljE57540mfp for HP's all-inclusive help for the printer.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to www.hp.com/go/upd. Under Additional information, click the links.

Table 1-2 Minimum system requirements

Windows		macOS

●	Internet connection	●	Internet connection
●	Dedicated USB 1.1 or 2.0 connection or a network connection	●	Dedicated USB 1.1 or 2.0 connection or a network connection
●	2 GB of available hard-disk space	●	1.5 GB of available hard-disk space

●1 GB RAM (32-bit) or 2 GB RAM (64-bit)

Printer dimensions

Figure 1-1 Dimensions for the printer

	Printer fully closed	Printer fully opened

1. Height	583 mm (23 in)	837 mm (33 in)

2. Depth	504 mm (19.8 in)	853 mm (33.6 in)

12 Chapter 1 Printer overview

ENWW

	Printer fully closed	Printer fully opened

3. Width	482 mm (19 in)	803 mm (31.6 in)

Weight	dn model: 38.1 kg (84 lb)
	c model: 38.6 kg (85 lb)

Figure 1-2 Dimensions for the 1 x 550-sheet paper feeder

1. Height	130 mm (5.1 in)

2. Depth	Tray closed: 465 mm (18.3 in)
	Tray opened: 768 mm (30.2 in)

3. Width	Lower-right door closed: 458 mm (18.0 in)
	Lower-right door opened: 853 mm (33.6 in)

Weight	5.8 kg (12.8 lb)

Figure 1-3 Dimensions for the cabinet/stand

	1	1
3	2	2
3	3


1. Height	295 mm (11.6 in)
2. Depth	Door closed: 869 mm (34.2 in)
	Door opened: 1113 mm (43.8 in)

ENWW	Printer specifications 13

3. Width	884 mm (34.8 in)
	This value is subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.

Weight	17.7 kg (39 lb)
	This value is subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.

Figure 1-4 Dimensions for the printer with three 1 x 550-sheet paper feeders and the cabinet/stand

C		1
	K

	3	2	3	2
	3		3	2
		Printer and accessories fully closed		Printer and accessories fully opened
1. Height		1268 mm (49.9 in)		1522 mm (59.9 in)
2. Depth		869 mm (34.2 in)		1113 mm (43.8 in)
3. Width		884 mm (34.8 in)		853 mm (33.6 in)
Weight		dn model: 73.2 kg (161.4 lb)

c model: 73.7 kg (162.5 lb)

1These values are subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.

2Do not extend more than one paper tray at a time.

Power consumption, electrical specifications, and acoustic emissions

See www.hp.com/support/colorljE57540mfp for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert operating voltages. This will damage the printer and void the printer warranty.

14 Chapter 1 Printer overview

ENWW

Operating-environment range

Table 1-3 Operating-environment specifications

Environment	Recommended	Allowed

Temperature	17° to 25°C (62.6° to 77°F)	15° to 30°C (59° to 86°F)

Relative humidity	30% to 70% relative humidity (RH)	10% to 80% RH

Altitude	Not applicable	0 to 3000 m (0 to 9,842 ft)

ENWW	Printer specifications 15

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional instructions, go to HP support on the Web.

Go to www.hp.com/support/colorljE57540mfp for HP's all-inclusive help for the printer. Find the following support:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

16 Chapter 1 Printer overview

ENWW

2Paper trays

For more information:

●Load paper to Tray 1 (multipurpose tray)

●Load paper to Trays 2, 3, 4, and 5

●Load and print envelopes

●Load and print labels

●Use the convenience stapler (c model)

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/colorljE57540mfp. HP's all-inclusive help for the printer includes the following information:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

ENWW	For more information: 17

Load paper to Tray 1 (multipurpose tray)

Introduction

The following information describes how to load paper into Tray 1. This tray holds up to 100 sheets of 75 g/m2 (20 lb) paper or 10 envelopes.

NOTE: Select the correct paper type in the print driver before printing..

NOTE: Tray 1 does not support labels. To print on sheets of labels, use Tray 2, or one of the optional 550-sheet paper feeders.

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1. Open Tray 1.

2. Pull out the tray extension to support the paper.

18 Chapter 2 Paper trays

ENWW

3.Spread the paper guides to the correct size, and then load paper in the tray. For information about how to orient the paper, see Tray 1 paper orientation on page 20.

4.Make sure that the paper fits under the fill line on the paper guides.

NOTE: The maximum stack height is 10 mm (0.4 in), or approximately 100 sheets of 75g paper.

5.Adjust the side guides so that they lightly touch the paper stack, but do not bend it.

ENWW	Load paper to Tray 1 (multipurpose tray) 19

Tray 1 paper orientation

When using paper that requires a specific orientation, load it according to the information in the following table.

NOTE: The Alternative Letterhead Mode settings affects the way to load letterhead or preprinted paper. This setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 21.

Paper type	Image Orientation	Single-sided printing	Duplex printing or with Alternative
			Letterhead Mode enabled

Letterhead or preprinted	Portrait	Face-down	Face-up
		Top edge leading into the printer	Bottom edge leading into the printer