Fujitsu iX500 User Guide

P3PC-4202-03ENZ0

Operator's Guide

Introduction

Thank you for purchasing the color image scanner ScanSnap iX500 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap.

Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.

We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Windows→ operating system, either Adobe→ Acrobat→ (7.0 or later) or Adobe→ Reader→ (7.0 or later) is required to display or print this manual.

Safety Information

The attached "Safety Precautions" manual contains important information about the safe and correct use of the ScanSnap. Make sure that you read and understand it before using the ScanSnap.

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live, Internet Explorer, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word is the product of Microsoft Corporation in the United States.

Apple, the Apple logo, Mac, Mac OS, OS X, iPhoto, iTunes, and App Store are trademarks of Apple Inc.

Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries.

ABBYY™ FineReader™ Engine ♥ ABBYY. OCR by ABBYY ABBYY and FineReader are trademarks of ABBYY.

Evernote is a registered trademark or trademark of Evernote Corporation.

2

Introduction

Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of Google Inc.

Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of salesforce.com, inc. in the United States and other countries.

Wi-Fi and Wi-Fi Protected Setup are trademarks of Wi-Fi Alliance.

Besides the software authored by the product developer (PFU LIMITED), the ScanSnap contains other free software, such as software copyrighted under the GNU General Public License (GPL) or the GNU Lesser General Public License (LGPL). For details concerning the conditions of the licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf) contained in the Setup DVD-ROM.

ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group

Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi,

Kanagawa 212-8563, Japan

Phone: [phone]

♥ PFU LIMITED 2012-2013

3

Introduction

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual	Description	Location
Safety Precautions	Read this manual before you	Included in the package.
	start using the product because	You can also refer to this manual by
	it contains important information	following the procedure below when the
	about the safe use of the	software has been installed.
	ScanSnap.
		Select [Start] menu → [All Programs] →
		[ScanSnap Manager] → [Safety
		Precautions] (for Windows 8, right-click
		the Start screen, and select [All apps] on
		the app bar → [Safety Precautions] under
		[ScanSnap Manager]).
		From the sidebar in Finder, select
		[Applications] → [ScanSnap] → [Manual],
		and then double-click [Safety
		Precautions].
ScanSnap iX500	This manual explains about the
Getting Started	ScanSnap package contents,	Select [Start] menu → [All Programs] →
	software installation, connecting	[ScanSnap Manager] → [Getting Started]
	the ScanSnap, and checking	(for Windows 8, right-click the Start
	the operation.	screen, and select [All apps] on the app
		bar → [Getting Started] under [ScanSnap
		Manager]).
		From the sidebar in Finder, select
		[Applications] → [ScanSnap] → [Manual],
		and then double-click [Getting Started].
ScanSnap iX500	Read this manual for
Operator's Guide	information about the basic	Select [Start] menu → [All Programs] →
(this manual)	operations of the ScanSnap,	[ScanSnap Manager] → [Operator's
	software installation, scanning	Guide] (for Windows 8, right-click the Start
	methods, various settings, and	screen, and select [All apps] on the app
	handling of the ScanSnap.	bar → [Operator's Guide] under
		[ScanSnap Manager]).
		From the sidebar in Finder, select
		[Applications] → [ScanSnap] → [Manual],
		and then double-click [Operator's Guide].

4

			Introduction
	Manual	Description	Location
	Troubleshooting	Read this manual when you
	(installation)	failed to install the software or	z Click [Manuals] → [Troubleshooting
		when the ScanSnap does not	(installation)] in the [ScanSnap Setup]
		operate normally after software	dialog box that appears when you
		installation. It explains about the	insert the Setup DVD-ROM into the
		resolutions for such troubles.	DVD-ROM drive.
			z Select [Start] menu → [All Programs]
			→ [ScanSnap Manager] →
			[Troubleshooting (installation)] (for
			Windows 8, right-click the Start screen,
			and select [All apps] on the app bar →
			[Troubleshooting (installation)] under
			[ScanSnap Manager]).
			z Double-click the [Troubleshooting
			(installation)] icon in the [ScanSnap]
			window that appears when you insert
			the Setup DVD-ROM into the DVD-
			ROM drive.
			z From the sidebar in Finder, select
			[Applications] → [ScanSnap] →
			[Manual], and double-click
			[Troubleshooting (installation)].
	ScanSnap Connect	Read this manual for	Start ScanSnap Connect Application on
	Application User's Guide	information about connecting	the iOS mobile device, tap [ ] on the
	(iOS)	the mobile device and the	[File List] screen, and then tap [Help] on
		computer, ScanSnap Connect	the [Information] screen that appears.
		Application operations on the
	ScanSnap Connect		Start ScanSnap Connect Application on
		mobile device, settings and
	Application User's Guide		the Android mobile device, and when the
		receiving files.
	(Android)		[File List] screen is displayed, press the
			[Menu] button on the device or tap the
			software [Menu] to display the menu. Tap
			[ ] in the menu, and then tap [Help] on
			the [Information] screen that appears.

5

			Introduction
	Manual	Description	Location
		Read these manuals when
	ScanSnap Organizer	using this product for the first	Select [Start] menu → [All Programs] →
	User's Guide	time, or when you need more	[ScanSnap Organizer] → [Manual] (for
		information in general, on	Windows 8, right-click the Start screen,
		product features and operating	and select [All apps] on the app bar →
		environment.	[Manual] under [ScanSnap Organizer]).
	CardMinder User's Guide
			Select [Start] menu → [All Programs] →
			[CardMinder] → [Manual] (for Windows 8,
			right-click the Start screen, and select [All
			apps] on the app bar → [Manual] under
			[CardMinder]).
			From the sidebar in Finder, select
			[Applications] → [CardMinder] →
			[Manual], and then double-click [User's
			Guide].
		Read these manuals when
	Scan to Microsoft	using this product for the first	Select [Start] menu → [All Programs] →
	SharePoint User Guide	time, or when you need more	[KnowledgeLake] → [Scan to Microsoft
		information on product features,	SharePoint User Guide] (for Windows 8,
		dialog boxes/windows,	right-click the Start screen, and select [All
		operating environment and	apps] on the app bar → [Scan to Microsoft
		functions.	SharePoint User Guidel] under
			[KnowledgeLake]).
		Read this manual when
	ABBYY FineReader for	questions or problems	Select [Start] menu → [All Programs] →
	ScanSnap User's Guide	regarding operations (e.g. when	[ABBYY FineReader for ScanSnap(TM)
		setting items) arise.	5.0] → [User's Guide] (for Windows 8,
			right-click the Start screen, and select [All
			apps] on the app bar → [User's Guide]
			under [ABBYY FineReader for
			ScanSnap(TM) 5.0]).

6

						Introduction
	Manual	Description	Location
	ScanSnap Manager	Read this Help file when	Refer to this Help by one of the following
	Help	questions or problems	methods:
		regarding operations (e.g. when
		setting items) arise.	z	The ScanSnap Manager icon			is
		This Help file explains about
				displayed in the menu that appears
		scanner operations, operational
				when you click	in the notification
		troubles and their resolution,
				area. Right-click the ScanSnap
		dialog boxes/windows and
				Manager icon	, and then select
		messages.
				[Help] → [Help] from the menu that
				appears.
			z Select [Start] menu → [All Programs]
				→ [ScanSnap Manager] → [ScanSnap
				Manager Help] (for Windows 8, right-
				click the Start screen, and select [All
				apps] on the app bar → [ScanSnap
				Manager Help] under [ScanSnap
				Manager]).
			z	Click the Help button (		) for
				ScanSnap Manager.
			z Press the [F1] key on the keyboard
				when a dialog box is displayed.
			z Click the [Help] button in each dialog
				box.
			z Click the ScanSnap Manager icon
				in the Dock while pressing the [control]
				key on the keyboard, and then select
				[Help] → [Help] from the menu that
				appears.
			z	Click the Help button (		) for
				ScanSnap Manager.
			z From the menu bar, select [Help] →
				[ScanSnap Manager Help].

7

				Introduction
	Manual	Description	Location
	ScanSnap Online Update	Read this Help file when	Refer to this Help by either of the following
	Help	questions or problems	methods:
		regarding operations arise.
		This Help file explains about	z Select [Start] menu → [All Programs]
		operations, dialog boxes/	→ [ScanSnap Online Update] →
		windows and messages.	[Help] (for Windows 8, right-click the
			Start screen, and select [All apps] on
			the app bar → [Help] under [ScanSnap
			Online Update]).
			z Press the [F1] key on the keyboard
			when a dialog box is displayed.
			z Click the [Help] button in each dialog
			box.
			z Click the Help button (	) for
			ScanSnap online update.
			z From the menu bar, select [Help] →
			[ScanSnap Online Update Help].
	ScanSnap Wireless Setup	Read this Help file when	Refer to this Help by either of the following
	Tool Help	questions or problems	methods:
		regarding operations arise.
		This Help file explains about	z Press the [F1] key on the keyboard
		scanner operations, operational	when a dialog box is displayed.
		troubles and their resolution,	z Click [About this screen] or [About this
		dialog boxes/windows and	message] on each screen.
		messages.
			z Click the Help button (	) in each
			window.
		Read these Help files when	For details about how to start up the Help,
	ScanSnap Organizer	questions or problems	refer to the User's Guide for each product.
	Help	regarding operations (e.g. when
		setting items) arise.
	CardMinder Help
		These Help files explain about
		operations, dialog boxes/
		windows and messages.
		Read these Help files when
	Adobe Acrobat Help	questions or problems	From the menu bar, select [Help] →
		regarding operations (e.g. when	[Adobe Acrobat XI Help].
		setting items) arise.
	ABBYY FineReader for		From the menu bar, select [Help] →
	ScanSnap Help		ABBYY FineReader for ScanSnap Help.

8

Introduction

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter covers the features of the ScanSnap, an overview of ScanSnap Manager, and how to use the ScanSnap via wireless LAN, as well as the basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap, system requirements and installation procedures.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform scanning and how to set the ScanSnap Manager.

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace the consumables.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.

About Maintenance

Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

9

Introduction

Symbols Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication			Description
			This indication alerts operators to an operation that, if not
			strictly observed, may result in severe injury or death.
			This indication alerts operators to an operation that, if not
			strictly observed, may result in safety hazards to personnel or
			damage to the product.

Besides warning indicators, the following symbols are also used in this manual.

Symbol Description

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [→] are used to connect icons or menu options you should select in succession.

Example: Select [Start] menu → [Computer].

10

Introduction

Screen Examples in This Manual

Windows screen

Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7.

The actual windows and operations may differ depending on the operating system.

zIcon in the notification area

The ScanSnap Manager icon is displayed in the menu which appears when you click in the notification area.

To have the ScanSnap Manager icon always displayed in the notification area, drag the icon and drop it onto the notification area.

The notification area is located at the far right of the taskbar.

The explanations in the manual use the case in which the ScanSnap Manager icon is always displayed in the notification area.

Mac OS screen

The screenshots used in this manual are of Mac OS X v10.7.

The actual windows and operations may differ depending on the operating system.

The screen examples in this manual are subject to change without notice in the interest of product development.

If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

11

Introduction

For Windows 8 Users

To start ScanSnap applications or display Control Panel, use the All apps screen. The All apps screen is displayed by following the procedure below.

1.Right-click the Start screen.

2.Click [All apps] on the app bar.

12

Introduction

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Abbreviation Used	Designation
Windows 8	Windows® 8 operating system, English Version
	Windows® 8 Pro operating system, English Version
	Windows® 8 Enterprise operating system, English Version
Windows 7	Windows® 7 Starter operating system, English Version
	Windows® 7 Home Premium operating system, English Version
	Windows® 7 Professional operating system, English Version
	Windows® 7 Enterprise operating system, English Version
	Windows® 7 Ultimate operating system, English Version
Windows Vista	Windows Vista® Home Basic operating system, English Version
	Windows Vista® Home Premium operating system, English Version
	Windows Vista® Business operating system, English Version
	Windows Vista® Enterprise operating system, English Version
	Windows Vista® Ultimate operating system, English Version
Windows XP	Windows® XP Home Edition operating system, English Version
	Windows® XP Professional operating system, English Version
Windows	Windows 8, Windows 7, Windows Vista, or Windows XP operating system
Microsoft Office	Microsoft® Office
Word	Microsoft® Word 2013
	Microsoft® Word 2010
	Microsoft® Office Word 2007
	Microsoft® Office Word 2003
	Microsoft® Word for Mac 2011
	Microsoft® Word 2008 for Mac
	Microsoft® Word 2004 for Mac
Excel	Microsoft® Excel® 2013
	Microsoft® Excel® 2010
	Microsoft® Office Excel® 2007
	Microsoft® Office Excel® 2003
	Microsoft® Excel® for Mac 2011
	Microsoft® Excel® 2008 for Mac
	Microsoft® Excel® 2004 for Mac

13

Introduction

Abbreviation Used	Designation
PowerPoint	Microsoft® PowerPoint® 2013
	Microsoft® PowerPoint® 2010
	Microsoft® Office PowerPoint® 2007
	Microsoft® Office PowerPoint® 2003
	Microsoft® PowerPoint® for Mac 2011
	Microsoft® PowerPoint® 2008 for Mac
	Microsoft® PowerPoint® 2004 for Mac
SharePoint	Microsoft® SharePoint® Server 2010, English Version
	Microsoft® Office SharePoint® Server 2007, English Version
	Microsoft® Office SharePoint® Portal Server 2003, English Version
	Microsoft® SharePoint® Foundation 2010, English Version
	Microsoft® Windows® SharePoint® Services 2.0/3.0, English Version
Internet Explorer	Windows® Internet Explorer®
	Microsoft® Internet Explorer®
Windows Live Mail	Windows Live™ Mail
Windows Mail	Microsoft® Windows® Mail
Outlook	Microsoft® Outlook® 2013
	Microsoft® Outlook® 2010
	Microsoft® Office Outlook® 2007
	Microsoft® Office Outlook® 2003
Outlook Express	Microsoft® Outlook® Express
Outlook for Mac	Microsoft® Outlook® for Mac
.NET Framework	Microsoft® .NET Framework
Entourage	Microsoft® Entourage®
Mac OS	OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6
Adobe Acrobat	Adobe® Acrobat®
Adobe Reader	Adobe® Reader®
ABBYY FineReader for	ABBYY FineReader for ScanSnap™
ScanSnap	All the descriptions in this manual assume the usage of ABBYY FineReader
	for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the
	term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for
	ScanSnap bundled with the ScanSnap.
	Note that ABBYY FineReader for ScanSnap may be upgraded without notice.
	If the descriptions differ from the actual displayed screens, refer to ABBYY
	FineReader for ScanSnap Help.
Google Docs	Google Docs™
Android	Android™
WPS	Wi-Fi Protected Setup™

14

Introduction

Abbreviation Used	Designation
Wireless access point	Wireless access point
	Wireless router
ScanSnap	Color Image Scanner ScanSnap iX500
Carrier Sheet	ScanSnap Carrier Sheet

15

Table of Contents

Introduction ....................................................................................	2
Safety Information..........................................................................	2
Trademarks .....................................................................................	2
Manufacturer...................................................................................	3
Manuals ...........................................................................................	4
Structure of This Manual ...............................................................	9
Symbols Used in This Manual.....................................................	10
Arrow Symbols in This Manual ...................................................	10
Screen Examples in This Manual................................................	11
For Windows 8 Users...................................................................	12
Abbreviations Used in This Manual............................................	13
ScanSnap Overview ....................................................................	22
Features of the ScanSnap ...........................................................	23
Simple ......................................................................................................	23
Speedy.....................................................................................................	23
Compact...................................................................................................	24
Use in a Manner That Best Suits Your Intended Use ..............................	24
Linkage Functions to Increase Range of Useful Applications..................	25
Save Data to a Computer via Wireless LAN ............................................	25
Save Data Easily to Mobile Devices ........................................................	26
Easy Linkage with Cloud Services...........................................................	26
Creating Data According to Intended Application ....................................	27
Scan Easily Using Automatic Functions ..................................................	29
Bundled Software Can Be Used with Various Applications .....................	30
Other Useful Functions ............................................................................	31

16

Table of Contents
Parts and Functions.....................................................................	32
Front.........................................................................................................	32
Back .........................................................................................................	34
ScanSnap Manager Overview .....................................................	35
ScanSnap Manager Icon .........................................................................	35
Right-Click Menu (Windows)....................................................................	37
ScanSnap Manager Menu (Mac OS).......................................................	39
Quick Menu..............................................................................................	41
How to Perform a Scan ................................................................	42
Scan from a Computer.............................................................................	42
Scan from a Wireless LAN-connected Mobile Device .............................	44
Turning the ScanSnap ON/OFF...................................................	45
Turning the ScanSnap ON.......................................................................	45
Turning the ScanSnap OFF .....................................................................	47
Sleep Mode..............................................................................................	48
Automatic Power OFF..............................................................................	49
Connecting the ScanSnap to a Wireless LAN ...........................	50
Preparation ..............................................................................................	51
Set a Wireless LAN Using the ScanSnap Wireless Setup Tool...............	52
Connect a Computer to the ScanSnap ....................................................	54
Connect a Mobile Device to the ScanSnap .............................................	55
Reconnect to a Wireless Access Point
Using the ScanSnap WPS Button............................................................	56
Documents for Scanning.............................................................	58
Conditions for Documents to Scan ..........................................................	58
Conditions for Using the Carrier Sheet ....................................................	60
How to Load Documents .............................................................	63
Installing the Software ................................................................	68
Bundled Software Overview........................................................	69
System Requirements..................................................................	71
Windows ..................................................................................................	71
Mac OS ....................................................................................................	74

17

	Table of Contents
Installing in Windows...................................................................	76
How to Install the Software ............................................................	.......... 76
ScanSnap Software .......................................................................	.......... 78
Dropbox for Windows...................................................................	............ 83
Evernote for Windows......................................................................	........ 85
SugarSync Manager for Windows .................................................	.......... 88
Scan to Microsoft SharePoint ........................................................	.......... 90
Trial Software.................................................................................	.......... 92
Adobe Acrobat ...............................................................................	.......... 94
Installing in Mac OS .....................................................................	96
How to Install the Software ............................................................	.......... 96
ScanSnap Software .......................................................................	.......... 98
ABBYY FineReader Express Edition for Mac ................................	........ 103
Dropbox for Mac ............................................................................	........ 106
Evernote for Mac............................................................................	........ 108
SugarSync Manager for Mac .......................................................	.......... 111
Using the ScanSnap (for Windows Users) ..............................	113
Basic Scanning Operation Flow ...............................................	114
Selecting a Profile Depending on the Document ...........................	........ 114
Scanning ........................................................................................	........ 116
Stopping the Scan..........................................................................	........ 118
Using ScanSnap with the Quick Menu .....................................	119
Saving Data in ScanSnap Organizer .............................................	........ 124
Storing Business Cards in CardMinder..........................................	........ 127
Saving Data in a Specified Folder.........................................	................. 131
Attaching Files to E-Mail ................................................................	........ 137
Using the ScanSnap as a Copy Machine ......................................	........ 142
Saving Data in Rack2-Filer Smart................................................	.......... 146
Saving Data in Magic Desktop.........................................................	...... 150
Saving Data to a Mobile Device............................................	................. 152
Saving Data to Your Dropbox Folder .............................................	........ 161
Saving Documents to Evernote ...................................................	.......... 165
Saving Handwritten Notes to Evernote ..........................................	........ 169
Saving Documents to Google Docs ...............................................	........ 172
Posting to Salesforce Chatter ...............................................	................. 177
Saving Data to Your SugarSync Folder .........................................	........ 183
Converting into Word/Excel/PowerPoint Documents.....................	........ 188

18

Table of Contents
Saving Data in SharePoint.....................................................................	195
Saving Data to Picture Folder ................................................................	199
Profile ..........................................................................................	203
How to Configure Scan Settings ............................................................	204
Profile Management...............................................................................	204
How to Perform a Scan..........................................................................	213
ScanSnap Folder Operations ....................................................	216
How to Configure Scan Settings ............................................................	217
How to Perform a Scan..........................................................................	217
Creating Scanned Images Depending on Intended Use.........	222
Scanning Only One Side of a Document ...............................................	222
Scanning Color Documents in Gray or Black & White ...........................	224
Scanning Color Documents in High Compression.................................	226
Deleting Blank Pages.............................................................................	228
Correcting Skewed Character Strings....................................................	230
Rotating the Scanned Image to its Correct Orientation .........................	232
Reducing Bleed-Through .......................................................................	234
Scanning Documents of Different Widths or Lengths in One Batch ......	236
Scanning Documents Larger Than A4/Letter Size.................................	240
Scanning Documents Such as Photographs and Clippings...................	245
Long Page Scanning..............................................................................	249
Saving Scanned Images in Multiple PDF Files ......................................	251
Creating Searchable PDF Files .............................................................	253
Setting Keywords in PDF Files ..............................................................	256
Setting Passwords for PDF Files ...........................................................	262
Creating PDF/A Files .............................................................................	266
Configuring ScanSnap Manager...............................................	268
How to Configure Scan Settings ............................................................	268
Quick Menu Settings..............................................................................	271
Automatic Linkage with Applications......................................................	276
ScanSnap's Communication Status.......................................................	280
Showing the Scanning Progress............................................................	283
Using the ScanSnap (for Mac OS Users)................................	285
Basic Scanning Operation Flow ...............................................	286
Selecting a Profile Depending on the Document ...................................	286
Scanning ................................................................................................	288

19

Table of Contents
Stopping the Scan..................................................................................	290
Using ScanSnap with the Quick Menu .....................................	291
Saving Data in a Specified Folder..........................................................	295
Attaching Files to E-Mail ........................................................................	299
Using the ScanSnap as a Copy Machine ..............................................	304
Creating Searchable PDF Files .............................................................	308
Storing Business Cards in CardMinder..................................................	316
Saving Data to a Mobile Device.............................................................	320
Saving Data to Your Dropbox Folder .....................................................	333
Saving Documents to Evernote .............................................................	337
Saving Handwritten Notes to Evernote ..................................................	341
Saving Documents to Google Docs .......................................................	344
Posting to Salesforce Chatter ................................................................	349
Saving Data to Your SugarSync Folder .................................................	355
Converting into Word/Excel/PowerPoint Documents.............................	359
Saving Scanned Images in iPhoto .........................................................	366
Profile ..........................................................................................	369
How to Configure Scan Settings ............................................................	370
Profile Management...............................................................................	370
How to Perform a Scan..........................................................................	379
Creating Scanned Images Depending on Intended Use.........	381
Scanning Only One Side of a Document ...............................................	381
Scanning Color Documents in Gray or Black & White ...........................	383
Deleting Blank Pages.............................................................................	385
Correcting Skewed Character Strings....................................................	387
Rotating Scanned Image to its Correct Orientation ...............................	389
Reducing Bleed-Through .......................................................................	391
Scanning Documents of Different Widths or Lengths in One Batch ......	393
Scanning Documents Larger Than A4/Letter Size.................................	397
Scanning Documents Such as Photographs and Clippings...................	402
Long Page Scanning..............................................................................	406
Saving Scanned Images in Multiple PDF Files ......................................	408
Creating Searchable PDF Files .............................................................	410
Setting Keywords in PDF Files ..............................................................	414
Saving Two Files or Pages into One Double-Page Spread Image ........	420
Configuring ScanSnap Manager...............................................	421
How to Configure Scan Settings ............................................................	421

20

Table of Contents
Quick Menu Settings..............................................................................	424
Automatic Linkage with Applications......................................................	430
ScanSnap's Communication Status.......................................................	432
Showing the Scanning Progress............................................................	435
Troubleshooting ........................................................................	437
Daily Care ...................................................................................	438
Cleaning Materials......................................................................	439
Cleaning the Outside of the ScanSnap ....................................	440
Cleaning the Inside of the ScanSnap .......................................	441
Consumables .............................................................................	446
Part Numbers and Replacement Cycle of Consumables .......	447
Replacing the Roller Set ............................................................	450
Appendix ....................................................................................	457
ScanSnap Online Update...........................................................	458
Uninstalling the Software ..........................................................	460
Uninstalling in Windows .........................................................................	460
Uninstalling in Mac OS...........................................................................	462
Setting Items by Scanning Method...........................................	468
Purchasing/Cleaning the Carrier Sheet....................................	476
Purchasing the Carrier Sheet.................................................................	476
Cleaning the Carrier Sheet ....................................................................	477
Wireless LAN Specifications.....................................................	478
Installation Specifications .........................................................	479
About Maintenance ....................................................................	480
Index ...........................................................................................	481

21

ScanSnap Overview
This chapter explains important items you should know before operating
ScanSnap.
Features of the ScanSnap ............................................................	23
Parts and Functions......................................................................	32
ScanSnap Manager Overview ......................................................	35
How to Perform a Scan .................................................................	42
Turning the ScanSnap ON/OFF....................................................	45
Connecting the ScanSnap to a Wireless LAN ............................	50
Documents for Scanning..............................................................	58
How to Load Documents ..............................................................	63

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Features of the ScanSnap

Features of the ScanSnap

The main features of the ScanSnap are as follows:

Simple

Turn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.

The Quick Menu makes the operation easy even for beginners

The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the desired action.

(→ page 119) (→ page 291)

Speedy

Speedy scanning

Double-sided color documents of A4 or Letter size can be scanned at approximately 25 sheets/minute.

23

Features of the ScanSnap

HINT

Scan test system and scan settings are as shown below.

zScan test system

Intel® Core™ i5 2.5GHz or higher processor, 4 GB or more memory

Windows 8, Windows 7, Windows Vista, or Windows XP operating system

OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6

zScan settings Default settings

When the default settings are not used, and scanning is performed under the following conditions, scanning speed may slow down.

-When scanning documents in [B&W] (black & white) mode

Example: Scanning color brochures in [B&W] mode (converting a color image to black & white)

-When [Deskew by text on document] is enabled

-When creating a searchable PDF file

Scanning speed may also slow down when you have enabled other functions.

Compact

Small size saves desktop space

Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop space.

Use in a Manner That Best Suits Your Intended

Use

Compatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your intended use in either Windows or Mac OS.

ATTENTION

The following functions are not available for Mac OS:

zScanSnap Folder

zColor high compression

zPlace document face up

zOutput in PDF/A-1b

zSet a password for PDF file

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Features of the ScanSnap

Linkage Functions to Increase Range of Useful Applications

E-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.

zAttach to e-mail (→ page 137)

zPrint (→ page 142)

zAttach to e-mail (→ page 299)

zPrint (→ page 304)

Share documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in SharePoint. (→ page 195)

Save Data to a Computer via Wireless LAN

Save documents converted into digital data to a computer

By connecting the ScanSnap to a computer via wireless LAN, you can save the image data in the computer.

Use the ScanSnap Wireless Setup Tool to connect the ScanSnap to a wireless LAN. Once the ScanSnap is connected to a wireless LAN, even if the computer is away from the ScanSnap, you can use the ScanSnap in the same way as using the ScanSnap connected to a USB cable.

zConnecting the ScanSnap to a wireless LAN (→ page 50)

zScanSnap Wireless Setup Tool (→ScanSnap Wireless Setup Tool Help).

ATTENTION

Only one computer can be connected to the ScanSnap.

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Features of the ScanSnap

Save Data Easily to Mobile Devices

Save documents converted into digital data to a mobile device

Scanned image can be saved to mobile devices such as tablet devices and smartphones using wireless LAN.

You can receive the scanned image sent from your computer on a mobile device, or use the ScanSnap from a mobile device to receive the scanned image directly.

zSave scanned images to a mobile device via your computer (→ page 152)

zSave directly to a mobile device (→ ScanSnap Connect Application User's Guide)

zSave scanned images to a mobile device via your computer (→ page 320)

zSave directly to a mobile device (→ ScanSnap Connect Application User's Guide)

Easy Linkage with Cloud Services

Access documents converted into digital data anytime, anywhere

ScanSnap Manager can be linked with the following cloud services. Through linkage with these services, you can access scanned images anytime from your computer or smartphone no matter where you are.

zDropbox

zEvernote

zGoogle Docs

zSalesforce Chatter

zSugarSync

(→ page 122) (→ page 293)

HINT

"Cloud services" refer to services that allow the user to save documents or photos that have been converted into digital data to a network, and then access them when necessary from, for example, a computer or smartphone.

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Features of the ScanSnap

Creating Data According to Intended Application

Create searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF files after scanning.

You can also perform text recognition on character strings marked by a highlight pen in black & white documents, and add them as keywords for the PDF file.

zCreate searchable PDF files

-Create using scan settings

By configuring scan settings to scan documents into searchable PDF files, you can link the searchable PDF files with various applications.

(→ page 253) (→ page 410)

-Create using the Quick Menu

z

You can create a searchable PDF file by using ScanSnap Organizer. (→ScanSnap Organizer Help)

z

You can create a searchable PDF file by using [Searchable PDF Converter]. (→ page 308)

-Create using ScanSnap Organizer

You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ ScanSnap Organizer Help)

-Create using [Searchable PDF Converter]

You can use [Searchable PDF Converter] to convert created PDF files to searchable PDF files. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ page 313)

zSet keywords

-Create using scan settings

By configuring scan settings to set a marked character string as a keyword for the PDF file, you can link keyword-set PDF files with various applications.

(→ page 256)

(→ page 414)

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Features of the ScanSnap

-Create using ScanSnap Organizer

You can use ScanSnap Organizer to create a PDF file with marked character strings as keywords.

(→ ScanSnap Organizer Help)

-Create using [Searchable PDF Converter]

You can use [Searchable PDF Converter] to create a PDF file in which character strings in the marked sections are set as keywords.

(→ ScanSnap Manager Help)

Two separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally. (→ ScanSnap Organizer Help)

(→ ScanSnap Manager Help)

Create PDF/A files

You can create PDF files that conform to PDF/A-1b which is a suitable file format when you need to store image data for a long time.

(→ page 266)

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Features of the ScanSnap

Scan Easily Using Automatic Functions

Automatically recognize color and black & white documents (Auto color detection)

The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.

Scan different size documents together (Automatic page size detection, Carrier Sheet mixed batch scanning)

Paper size is automatically recognized so that you do not need to change the paper size setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at once and together with regular documents in the same batch.

zAutomatic size detection (→ page 236)

zCarrier Sheet (→ page 240)

zAutomatic size detection (→ page 393)

zCarrier Sheet (→ page 397)

Automatically set the resolution by the paper size (Automatic resolution function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer documents. When linked with a text recognition application (e.g. for scanning business cards), you can save high resolution image data without having to change the scan settings.

29

Features of the ScanSnap

Bundled Software Can Be Used with Various Applications

Organize and manage scanned images

You can use ScanSnap Organizer to organize and manage scanned images.

zSetting a keyword (Intelligent Indexing) Keywords can be set by the following methods:

-Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

-Set any character string as a keyword

-Set a marked character string as a keyword (Marker Index)

-Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails. (Keyword Overlay)

zDistributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

zSearch a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

zCropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

(→ ScanSnap Organizer Help)

Easy filing of business cards

Text recognition can be performed on business cards which then can be easily converted into digital data with the business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data.

The business card application is as follows:

CardMinder (→ page 127)

CardMinder (→ page 316)

Convert paper documents into Word/Excel/PowerPoint files

Use the "ABBYY FineReader for ScanSnap" to directly convert the scanned image into a Word/Excel/PowerPoint file.

(→ page 188) (→ page 359)

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