Canon D570 User Manual

Name: Canon D570
Brand: Canon
SKU: 2544064
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D570

User's Guide

USRMA-1576-00 2017-05 en

Contents
Important Safety Instructions ...........................................................................................................	2
Installation ...............................................................................................................................................................	3
Power Supply ............................................................................................................................................................	5
Handling ...................................................................................................................................................................	6
Maintenance and Inspections ....................................................................................................................................	8
Consumables ............................................................................................................................................................	9
Basic Operations ..........................................................................................................................................	13
Parts and Their Functions ........................................................................................................................................	15
Front Side ..........................................................................................................................................................	16
Back Side ...........................................................................................................................................................	18
Interior ..............................................................................................................................................................	19
Manual Feed Slot ................................................................................................................................................	20
Paper Drawer .....................................................................................................................................................	21
Operation Panel .................................................................................................................................................	22
Display ........................................................................................................................................................	26
Using the Operation Panel .......................................................................................................................................	29
Entering Text ......................................................................................................................................................	31
Placing Documents .................................................................................................................................................	34
Loading Paper .........................................................................................................................................................	36
Loading Paper in the Paper Drawer .......................................................................................................................	38
Loading Paper in the Manual Feed Slot ..................................................................................................................	41
Loading Envelopes ..............................................................................................................................................	43
Loading Preprinted Paper ....................................................................................................................................	45
Specifying Paper Size and Type .............................................................................................................................	47
Registering a Custom Paper Size ....................................................................................................................	49
Entering Quiet Mode ...............................................................................................................................................	51
Entering Sleep Mode ...............................................................................................................................................	53
Copying ................................................................................................................................................................	56
Basic Copy Operations .............................................................................................................................................	58
Canceling Copies .....................................................................................................................................................	60
Various Copy Settings ..............................................................................................................................................	62
Enlarging or Reducing .........................................................................................................................................	63
Selecting Document Type ....................................................................................................................................	64
Adjusting Density ...............................................................................................................................................	65
Adjusting Sharpness ...........................................................................................................................................	66
2-Sided Copying ..................................................................................................................................................	68
Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) ...................................................................................	70
Using the [Paper Save Copy] Key ...........................................................................................................................	72
Copying Both Sides of an ID Card onto One Page ....................................................................................................	74
I

Collating Copies by Page .....................................................................................................................................	75
Changing Default Settings ...................................................................................................................................	76
Using the Machine as a Printer .......................................................................................................	78
Printing from a Computer .......................................................................................................................................	79
Printing a Document ...........................................................................................................................................	80
Canceling Prints .................................................................................................................................................	84
Checking the Printing Status ................................................................................................................................	87
Various Print Settings ..........................................................................................................................................	88
Enlarging or Reducing ...................................................................................................................................	90
Switching 1-Sided and 2-Sided Printing ............................................................................................................	92
Collating Printouts by Page ............................................................................................................................	94
Printing Multiple Pages onto One Sheet ..........................................................................................................	96
Printing Posters ............................................................................................................................................	98
Printing Booklet .........................................................................................................................................	100
Printing Borders .........................................................................................................................................	102
Printing Dates and Page Numbers ................................................................................................................	103
Printing Watermarks ...................................................................................................................................	105
Selecting Document Type ............................................................................................................................	107
Saving Toner ..............................................................................................................................................	109
Combining and Printing Multiple Documents .................................................................................................	111
Configuring Print Settings to Your Needs .............................................................................................................	115
Registering Combinations of Frequently Used Print Settings ............................................................................	116
Changing Default Settings ...........................................................................................................................	118
Using the Machine as a Scanner ...................................................................................................	121
Preparing to Use the Machine as a Scanner ...........................................................................................................	122
Scanning from the Machine ...................................................................................................................................	123
Scanning Using the [Scan -> PC] Key ...................................................................................................................	126
Scanning from a Computer ....................................................................................................................................	130
Scanning Using an Application ...........................................................................................................................	131
Configuring Scan Settings in ScanGear MF ...........................................................................................................	133
Can Be Used Conveniently with a Mobile Device ...........................................................	135
Connecting to a Mobile Device ...............................................................................................................................	136
Make Direct Connection (Access Point Mode) .......................................................................................................	137
Making the Best Use of the Machine by Utilizing Applications .................................................................................	140
Using AirPrint ...................................................................................................................................................	141
Printing with AirPrint ..................................................................................................................................	146
Scanning with AirPrint .................................................................................................................................	149
If AirPrint Cannot Be Used ...........................................................................................................................	151
Using Google Cloud Print ..................................................................................................................................	152
Managing the Machine Remotely ..........................................................................................................................	156

Network ............................................................................................................................................................	158
Connecting to a Network ......................................................................................................................................	159
Selecting Wired LAN or Wireless LAN ..................................................................................................................	161
Connecting to a Wired LAN ................................................................................................................................	162
Connecting to a Wireless LAN .............................................................................................................................	163
Setting Up Connection Using WPS Push Button Mode .....................................................................................	165
Setting Up Connection Using WPS PIN Code Mode .........................................................................................	167
Setting Up Connection by Selecting a Wireless Router .....................................................................................	170
Setting Up Connection by Specifying Detailed Settings ....................................................................................	173
Checking the SSID and Network Key .............................................................................................................	177
Setting IP Addresses .........................................................................................................................................	180
Setting IPv4 Address ...................................................................................................................................	181
Setting IPv6 Addresses ................................................................................................................................	184
Viewing Network Settings .....................................................................................................................................	187
Configur ng the Machine for Printing from a Computer ..........................................................................................	190
Configuring Printing Protocols and WSD Functions ...............................................................................................	191
Configuring Printer Ports ...................................................................................................................................	194
Setting Up Print Server ......................................................................................................................................	197
Configur ng the Machine for Your Network Environment .......................................................................................	200
Configuring Ethernet Settings ............................................................................................................................	201
Changing the Maximum Transmission Unit ..........................................................................................................	203
Setting a Wait Time for Connecting to a Network ..................................................................................................	204
Configuring DNS ..............................................................................................................................................	205
Configuring SNTP .............................................................................................................................................	209
Monitoring and Controlling the Machine with SNMP .............................................................................................	211
Security ..............................................................................................................................................................	217
Protecting the Machine from Unauthorized Access ................................................................................................	218
Preventing Unauthorized Access ........................................................................................................................	219
Setting Access Privileges ....................................................................................................................................	221
Setting the System Manager PIN ..................................................................................................................	222
Setting a Remote UI PIN ..............................................................................................................................	224
Restricting Communication by Using Firewalls ......................................................................................................	226
Specifying IP Addresses for Firewall Rules ......................................................................................................	227
Specifying MAC Addresses for Firewall Rules ..................................................................................................	231
Changing Port Numbers ....................................................................................................................................	234
Setting a Proxy .................................................................................................................................................	236
Restricting the Machine's Functions .......................................................................................................................	238
Disabling HTTP Communication .........................................................................................................................	239
Disabling Remote UI .........................................................................................................................................	240
Implementing Robust Security Features ................................................................................................................	241
Enabling TLS Encrypted Communication for the Remote UI ...................................................................................	242
Configuring IEEE 802.1X Authentication ...............................................................................................................	245
Configuring Settings for Key Pairs and Digital Certificates ......................................................................................	250

III

Generating Key Pairs ...................................................................................................................................	252
Using CA-issued Key Pairs and Digital Certificates ...........................................................................................	259
Verifying Key Pairs and Digital Certificates .....................................................................................................	262
Using Remote UI ........................................................................................................................................	265
Starting Remote UI ...............................................................................................................................................	266
Remote UI Screens ................................................................................................................................................	268
Managing Documents and Checking the Machine Status	........................................................................................ 271
Setting Up Menu Options from Remote UI .............................................................................................................	275
Setting Menu List ......................................................................................................................................	278
Direct Connection ................................................................................................................................................	279
Network Settings .................................................................................................................................................	280
Output Reports .....................................................................................................................................................	290
Preferences ..........................................................................................................................................................	293
Timer Settings ......................................................................................................................................................	297
Common Settings .................................................................................................................................................	302
Copy Settings ........................................................................................................................................................	304
Scan Settings ........................................................................................................................................................	306
Printer Settings ....................................................................................................................................................	307
Adjustment/Maintenance .....................................................................................................................................	317
System Management Settings ...............................................................................................................................	323
Troubleshooting .........................................................................................................................................	332
Clearing Jams ........................................................................................................................................................	334
When an Error Message Appears ...........................................................................................................................	339
Common Problems ................................................................................................................................................	347
Installation/Settings Problems ...........................................................................................................................	348
Copy/Printing Problems ....................................................................................................................................	352
When You Cannot Print Properly ............................................................................................................................	355
Printing Results Are Not Satisfactory ...................................................................................................................	357
Paper Creases or Curls ......................................................................................................................................	362
Paper Is Fed Incorrectly .....................................................................................................................................	364
When a Problem Cannot Be Solved .........................................................................................................................	366
Maintenance .................................................................................................................................................	368
Cleaning the Machine ...........................................................................................................................................	369
Exterior ...........................................................................................................................................................	370
Platen Glass .....................................................................................................................................................	371
Fixing Assembly ...............................................................................................................................................	372
Machine Interior ...............................................................................................................................................	373
Replacing Toner Cartridges ...................................................................................................................................	375
Before Replacing the Toner Cartridge .................................................................................................................	377
How to Replace Toner Cartridges ........................................................................................................................	379
	IV

Relocating the Machine .........................................................................................................................................		382
Viewing the Counter Value ....................................................................................................................................		384
Initializing Settings ...............................................................................................................................................		385
Initializing Menu ...............................................................................................................................................		386
Initialize Eco Report Counter ..............................................................................................................................		388
Initializing All Data/Settings ...............................................................................................................................		389
Appendix	...........................................................................................................................................................	391
Third Party Software .............................................................................................................................................		392
Feature Highlights ................................................................................................................................................		393
Going Green and Saving Money .........................................................................................................................		394
Improving Efficiency .........................................................................................................................................		396
Going Digital ....................................................................................................................................................		398
So Much More ..................................................................................................................................................		400
pec fic t ons .......................................................................................................................................................		402
Machine	pecifications ......................................................................................................................................	403
Wireless LAN pecifications ................................................................................................................................		405
Document Type ................................................................................................................................................		406
Scan Area ..................................................................................................................................................		407
Paper ..............................................................................................................................................................		408
Copy pecifications ...........................................................................................................................................		410
Scanner	pecifications .......................................................................................................................................	411
Printer	pecifications ........................................................................................................................................	412
Consumables ........................................................................................................................................................		413
Manuals Included with the Machine ......................................................................................................................		414
Using User's Guide ................................................................................................................................................		415
Screen Layout of User's Guide ............................................................................................................................		416
Viewing User's Guide ........................................................................................................................................		420
Others ..................................................................................................................................................................		421
Basic Windows Operations .................................................................................................................................		422
Menu Route Map ..............................................................................................................................................		431
Notice .............................................................................................................................................................		432

Important Safety Instructions

Important Safety Instructions
Important Safety Instructions ...................................................................................................................	2
Installation ............................................................................................................................................................	3
Power Supply .........................................................................................................................................................	5
Handling .................................................................................................................................................................	6
Maintenance and Inspections ..............................................................................................................................	8
Consumables ..........................................................................................................................................................	9

Important Safety Instructions

19Y4-000

The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon.

Important Safety Instructions

Installation

19Y4-001

To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location.

Do not install in a location that may result in a fire or electrical shock

●A location where the ventilation slots are blocked (too close to walls, beds, rugs, or similar objects)

●A damp or dusty location

●A location exposed to direct sunlight or outdoors

●A location subject to high temperatures

●A location exposed to open flames

●Near alcohol, paint thinners or other flammable substances

Other warnings

●Do not connect unapproved cables to this machine. Doing so may result in a fire or electrical shock.

●Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign substances come in contact with electrical parts inside the machine, it may result in a fire or electrical shock.

●When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power cord or interface cables may be damaged, resulting in a fire or electrical shock.

●Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical equipment, which may cause a malfunction and result in serious accidents.

●If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer.

Do not install in the following locations

The machine may drop or fall, resulting in injury.

●Unstable location

●Location exposed to vibrations

Other cautions

●When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting in injury.

●When installing this machine, be careful not to get your hands caught between the machine and the floor or walls, or between the paper drawers. Doing so may result in injury.

Important Safety Instructions

Do not install in the following locations that may result in damage

●A location subject to dramatic changes in temperature or humidity

●A location near equipment that generates magnetic or electromagnetic waves

●A laboratory or location where chemical reactions occur

●A location exposed to corrosive or toxic gases

●A location that may warp from the weight of the machine or where the machine is liable to sink (a carpet, etc.)

Avoid poorly ventilated locations

This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc. may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations where people would be exposed to emissions from the machine.

Do not install in a location where condensation occurs

Water droplets (condensation) may form inside the machine when the room where the machine is installed is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location. Using the machine under these conditions may result in paper jams, poor print quality, or damage to the machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.

When using wireless LAN

●Set the machine at a distance of 164´ (50 m) or less from the wireless LAN router.

●Do not set machine in a location where any object blocks communication. The signal may be degraded when passing through walls or floors.

●Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that emit radio waves.

In altitudes of above sea level 3,000 m or higher

Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters above sea level, or higher.

Important Safety Instructions

Power Supply

19Y4-002

This machine is compatible with voltages of 110 to 127 V, and electrical frequency of 50/60 Hz.

●Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock.

●Do not use power cords other than the one provided, as this may result in a fire or electrical shock.

●The provided power cord is intended for use with this machine. Do not connect the power cord to other devices.

●Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place heavy objects on the power cord. Damaging the power cord may result in a fire or electrical shock.

●Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

●Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a fire or electrical shock.

●Do not wrap the power cord or tie it in a knot, as this may result in a fire or electrical shock.

●Insert the power plug completely into the AC power outlet. Failure to do so may result in a fire or electrical shock.

●Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may result in a fire, electrical shock, or damage to the machine.

Install this machine near the power outlet and leave sufficient space around the power plug so that it can be unplugged easily in an emergency.

When connecting power

●Do not connect the machine to an uninterruptible power source.

●If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to connect other devices.

●Do not connect the power cord into the auxiliary outlet on a computer.

Other precautions

Electrical noise may cause this machine to malfunction or lose data.

Important Safety Instructions

Handling

19Y4-003

●Immediately unplug the power plug from the AC power outlet and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock.

●Do not disassemble or modify this machine. There are highvoltage and high-temperature components inside the machine which may result in a fire or electrical shock.

●Place the machine where children will not come in contact with the power cord and other cables or internal and electrical parts. Failure to do so may result in unexpected accidents.

●Do not use flammable sprays near this machine. If flammable substances come into contact with electrical parts inside this machine, it may result in a fire or electrical shock.

●When moving this machine, be sure to turn OFF the power of this machine and your computer, and then unplug the power plug and interface cables. Failure to do so may damage the power cord or interface cables, resulting in a fire or electrical shock.

●When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not touch the metal part of the connector, as this may result in an electrical shock.

If you are using a cardiac pacemaker

This machine generates a low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this machine and consult your physician immediately.

●Do not place heavy objects on this machine as they may fall, resulting in injury.

●For your safety, please unplug the power cord if the machine will not be used for a long period of time.

●Use caution when opening and closing covers to avoid injury to your hands.

●Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing, this may result in personal injury.

●The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do so may result in burns.

Important Safety Instructions

●When copying with a thick book placed on the platen glass, do not press the platen glass cover forcefully. Doing so may damage the platen glass and result in injury.

●Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the platen glass and result in injury.

Laser beam

● If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.

When transporting the machine

To prevent damage to the machine during transport, perform the following.

●Remove the toner cartridges.

●Securely pack the machine in the original box with packing materials.

If the operating noise concerns you

●Depending on the use environment and operating mode, if the operating noise is of concern, it is recommended that the machine be Installed in a place other than the office.

Other precautions

●Follow the instructions in the caution label attached to this machine.

●Avoid shaking or applying shock to this machine.

●Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the machine.

●Do not touch the contacts ( ). Doing so may result in damage to the machine.

●Do not turn OFF the machine during printing. Also, do not open and close the cover and do not remove or insert paper during printing. Doing so can cause paper jams.

Important Safety Instructions

Maintenance and Inspections

19Y4-004

Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting(P. 332) . If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 366) .

●Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so may result in a fire or electrical shock.

●Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust may absorb humidity in the air and may result in a fire if it comes into contact with electricity.

●Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use alcohol, benzenes, paint thinners, or other flammable substances. Do not use tissue paper or paper towels. If these substances come into contact with electrical parts inside the machine, they may generate static electricity or result in a fire or electrical shock.

●Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches, cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a fire or electrical shock.

●The inside of the machine has high-temperature and high-voltage components. Touching these components may result in burns. Do not touch any part of the machine that is not indicated in the manual.

●When loading paper or removing jammed paper, be careful not to cut your hands with the edges of the paper.

When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.

Important Safety Instructions

Consumables

19Y4-005

●Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire.

●If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation. Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, or result in a dust explosion due to static discharge.

If you are using a cardiac pacemaker

Toner cartridges generate a low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from toner cartridges and consult your physician immediately.

●Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.

●Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth, immediately wash with cold water and consult a physician.

●Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold water. If there is any irritation on your skin, consult a physician immediately.

●Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested, consult a physician or poison control center immediately.

●Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.

●Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise may cause the toner to scatter.

Handling the toner cartridge

● Hold the toner cartridge correctly as shown. Do not stand it up or turn it upside-down.

● Do not touch the toner cartridge memory ( ) or the electrical contacts ( ).

Important Safety Instructions

● Do not scratch the drum surface ( ) or expose it to light.

●Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.

●The toner cartridge is a magnetic product. Keep it away from floppy disks, disk drives, and other devices that can be affected by magnetism. Failure to do so may result in data loss.

Storing the toner cartridge

●Store in the following environment to ensure safe and satisfactory use. Storage temperature range: 32 to 95°F (0 to 35°C)

Storage humidity range: 35 to 85% RH (relative humidity/no condensation)*

●Store without opening until the toner cartridge is to be used.

●When removing the toner cartridge from this machine for storage, place the removed toner cartridge into the original protective bag or wrap it with a thick cloth.

●When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not return to its original condition even if it is shaken.

* Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of toner cartridges.

Do not store the toner cartridge in the following locations

●Locations exposed to open flames

●Locations exposed to direct sunlight or bright light for five minutes or more

●Locations exposed to excessive salty air

●Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

●Locations subject to high temperature and high humidity

●Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

●Locations with a large amount of dust

●Locations within the reach of children

Be careful of counterfeit toner cartridges

Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.

For more information, see canon.com/counterfeit.

Important Safety Instructions

Availability period of repairing parts and toner cartridges

The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after production of this machine model has been discontinued.

Toner cartridge packing materials

●Save the protective bag for the toner cartridge. They are required when transporting this machine.

●The packing materials may be changed in form or placement, or may be added or removed without notice.

●Dispose of the removed sealing tape according to local regulations.

When disposing of a used toner cartridge

Place the toner container into its protective bag to prevent the toner from scattering, and then dispose of the toner cartridge according to local regulations.

Basic Operations

Basic Operations
Basic Operations ...............................................................................................................................................	13
Parts and Their Functions ...................................................................................................................................	15
Front Side .......................................................................................................................................................	16
Back Side ........................................................................................................................................................	18
Interior ...........................................................................................................................................................	19
Manual Feed Slot ............................................................................................................................................	20
Paper Drawer .................................................................................................................................................	21
Operation Panel ..............................................................................................................................................	22
Display .....................................................................................................................................................	26
Using the Operation Panel ..................................................................................................................................	29
Entering Text ..................................................................................................................................................	31
Placing Documents ..............................................................................................................................................	34
Loading Paper ......................................................................................................................................................	36
Loading Paper in the Paper Drawer ................................................................................................................	38
Loading Paper in the Manual Feed Slot ..........................................................................................................	41
Loading Envelopes ..........................................................................................................................................	43
Loading Preprinted Paper ...............................................................................................................................	45
Specifying Paper Size and Type .......................................................................................................................	47
Registering a Custom Paper Size .............................................................................................................	49
Entering Quiet Mode ...........................................................................................................................................	51
Entering Sleep Mode ...........................................................................................................................................	53

Basic Operations

19Y4-006

This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine.

Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions(P. 15)

Using the Operation Panel

This section describes how to toggle the display and select items. Using the Operation Panel(P. 29)

Placing Documents

This section describes how to place documents on the platen glass. Placing Documents(P. 34)

Loading Paper

This section describes how to load the paper into the paper drawer and manual feed slot. Loading Paper(P. 36)

Basic Operations

Entering Quiet Mode

This section describes how to place the machine in quiet mode to reduce operation sound. Entering Quiet

Mode(P. 51)

Entering Sleep Mode

This section describes how to set the sleep mode. Entering Sleep Mode(P. 53)

Basic Operations

Parts and Their Functions

19Y4-007

This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly.

Front Side(P. 16)

Back Side(P. 18)

Interior(P. 19)

Manual Feed Slot(P. 20)

Paper Drawer(P. 21)

Operation Panel(P. 22)

Basic Operations

Front Side

19Y4-008

Platen glass cover

Open to place documents on the platen glass. Placing Documents(P. 34)

Operation panel

The operation panel consists of keys such as the numeric keys and [Start] key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. You can move it up or down so it is easier to operate. Operation Panel(P. 22) Display(P. 26)

Output tray

Printed paper is output to the output tray.

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine(P. 382)

Power switch

Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Paper stopper

Prevents paper that has been output after printing from falling.

Manual feed slot

Load the paper into the manual feed slot when you want to temporarily use a type of paper different from that which is loaded in the paper drawer. Loading Paper in the Manual Feed Slot(P. 41)

Basic Operations

Paper drawer

Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper

Drawer(P. 38)

Platen glass

Place documents to copy or scan here. Placing Documents(P. 34)

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation(P. 3)

Basic Operations

Back Side

19Y4-009

Rating label

The label shows the serial number, which is needed when making inquiries about the machine. When a

Problem Cannot Be Solved(P. 366)

Rear cover

Open the rear cover when clearing paper jams. Clearing Jams(P. 334)

USB port

Connect a USB cable when connecting the machine and a computer. For connection steps, see "Getting Started". Manuals Included with the Machine(P. 414)

LAN port

Connect a LAN cable when connecting the machine to a wired LAN router, etc. For connection steps, see "Getting Started". Manuals Included with the Machine(P. 414)

Power socket

Connect the power cord. For connection steps, see "Getting Started". Manuals Included with the

Machine(P. 414)

Basic Operations

Interior

19Y4-00A

Operation panel

Lift this panel to replace the toner cartridges or clear paper jams. How to Replace Toner

Cartridges(P. 379) Clearing Jams(P. 334)

Toner cover

Open this cover to replace the toner cartridges or clear paper jams. How to Replace Toner

Cartridges(P. 379) Clearing Jams(P. 334)

Paper exit guide

Open this guide to clear paper jams. Clearing Jams(P. 334)

LINKS

How to Replace Toner Cartridges(P. 379)

Basic Operations

Manual Feed Slot

19Y4-00C

Manual feed cover

Open this slot to load paper in the manual feed slot.

Paper guides

Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.

LINKS

Loading Paper in the Manual Feed Slot(P. 41)

Basic Operations

Paper Drawer

19Y4-00E

Dust cover

Open this cover to load paper in the paper drawer.

Paper guides

Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine.

LINKS

Loading Paper in the Paper Drawer(P. 38)

Basic Operations

Operation Panel

19Y4-00F

[Menu] key

Press to start specifying many of the settings for the machine, such as <Timer Settings> or <Preferences>.

Setting Menu List(P. 278)

[COPY/SCAN] key

Press to switch the mode to copy or scan.

[ID Card Copy] key

Press to enter a mode for copying the front and back sides of a driver's license or other ID card onto the same side of a page at actual size. Copying Both Sides of an ID Card onto One Page(P. 74)

Basic Operations

Display

Displays the operation and status screens for copying and other functions, as well as the status of the machine and error information. Also, view the screen when specifying the settings of the machine.

Display(P. 26) Using the Operation Panel(P. 29)

[Reset] key

Press to cancel the settings and restore the previously specified settings.

[ ] key

●When specifying settings, press to return to the previous screen.

●When entering text, press to move the cursor to the left.

●Press to decrease a setting value such as density for scanning, copying, etc.

[ ] key

●When specifying settings, press to select the item above the currently selected item.

●When changing setting values, press to increase a value.

[ ] key

●When specifying settings, press to proceed to the next screen.

●When entering text, press to move the cursor to the right.

●Press to increase a setting value such as density for scanning, copying, etc.

[ ] key

●When specifying settings, press to select the item below the currently selected item.

●When changing setting values, press to decrease a value.

[Clear] key

Press to delete the entered numbers and text.

[Back] key

Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied and the display returns to the previous screen.

[OK] key

Press to apply settings or specified details.

[Status Monitor] key

Press to check the status of printing or copy to view the usage history. You can also check the status of the machine, such as the paper size and the amount remaining in the toner cartridges, or whether any errors occurred. Display(P. 26)

Basic Operations

[Paper Setting] key

Press to select the paper you want to use, or to set the size and type of paper loaded in the paper source.

Specifying Paper Size and Type(P. 47)

Numeric keys ([0]-[9] keys)

Press to enter numbers and text. Entering Text(P. 31)

[Stop] key

Press to cancel copying, scanning, and other operations.

[Energy Saver] key

Press to put the machine into sleep mode. The key lights up green when the machine is in sleep mode. Press the key again to exit sleep mode. Entering Sleep Mode(P. 53)

[Scan -> PC] key

Press to send the scanned documents to the registered computer. Scanning Using the [Scan -> PC]

Key(P. 126)

[Paper Save Copy] key

Press to put the machine into paper save copy mode for copying multiple document pages reduced on a single sheet. Using the [Paper Save Copy] Key (P. 72)

[Quiet Mode] key

Press to put the machine into quiet mode. While in quiet mode this key is lit in green. Press the key again to exit quiet mode. Entering Quiet Mode(P. 51)