Lexmark X264dn, X363dn, X364dn,
and X364dw
User's Guide
August 2011 |
www.lexmark.com |
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Machine type(s):
7013
Model(s):
231, 235, 432, 436, 43W, d01, d02, gd1, gd2, dn1, dn2, gd1, gd2
Contents |
2 |
Contents |
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Safety information....................................................................................... |
6 |
Learning about the printer........................................................................... |
8 |
Thank you for choosing this printer!......................................................................................................... |
8 |
Finding information about the printer...................................................................................................... |
8 |
Selecting a location for the printer............................................................................................................ |
9 |
Printer configurations............................................................................................................................. |
10 |
Basic functions of the scanner................................................................................................................. |
13 |
Understanding the ADF and scanner glass.............................................................................................. |
14 |
Understanding the printer control panel................................................................................................ |
15 |
Additional printer setup............................................................................. |
19 |
Installing internal options........................................................................................................................ |
19 |
Installing hardware options..................................................................................................................... |
21 |
Attaching cables...................................................................................................................................... |
22 |
Verifying printer setup............................................................................................................................ |
23 |
Setting up the printer software............................................................................................................... |
24 |
Setting up wireless printing..................................................................................................................... |
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Installing the printer on a wired network............................................................................................... |
31 |
Minimizing your printer's environmental impact........................................ |
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Saving paper and toner........................................................................................................................... |
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Saving energy.......................................................................................................................................... |
35 |
Recycling.................................................................................................................................................. |
36 |
Reducing printer noise............................................................................................................................ |
37 |
Loading paper and specialty media............................................................ |
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Setting the Paper Size and Paper Type.................................................................................................... |
39 |
Configuring Universal paper settings...................................................................................................... |
39 |
Avoiding jams.......................................................................................................................................... |
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Loading trays........................................................................................................................................... |
41 |
Using a multipurpose or manual feeder.................................................................................................. |
45 |
Paper capacities...................................................................................................................................... |
50 |
Linking and unlinking trays...................................................................................................................... |
51 |
Contents |
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Paper and specialty media guidelines......................................................... |
53 |
Paper guidelines...................................................................................................................................... |
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Storing paper........................................................................................................................................... |
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Supported paper sizes, types, and weights............................................................................................. |
56 |
Printing...................................................................................................... |
59 |
Printing a document................................................................................................................................ |
59 |
Printing from a flash drive....................................................................................................................... |
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Printing on both sides of the paper (duplexing)...................................................................................... |
61 |
Printing specialty documents.................................................................................................................. |
61 |
Printing information pages...................................................................................................................... |
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Canceling a print job................................................................................................................................ |
66 |
Copying...................................................................................................... |
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Making copies......................................................................................................................................... |
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Copying photos........................................................................................................................................ |
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Copying on specialty media..................................................................................................................... |
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Customizing copy settings....................................................................................................................... |
70 |
Pausing the current print job to make copies......................................................................................... |
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Placing an overlay message on each page.............................................................................................. |
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Canceling a copy job................................................................................................................................ |
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Improving copy quality............................................................................................................................ |
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E-mailing.................................................................................................... |
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Getting ready to e-mail........................................................................................................................... |
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Creating an e-mail shortcut using the Embedded Web Server............................................................... |
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E-mailing a document.............................................................................................................................. |
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Canceling an e-mail................................................................................................................................. |
80 |
Faxing........................................................................................................ |
81 |
Getting the printer ready to fax.............................................................................................................. |
81 |
Sending a fax........................................................................................................................................... |
93 |
Creating shortcuts................................................................................................................................... |
96 |
Using shortcuts and the address book.................................................................................................... |
97 |
Customizing fax settings.......................................................................................................................... |
98 |
Canceling an outgoing fax..................................................................................................................... |
100 |
Understanding fax options.................................................................................................................... |
101 |
Contents |
4 |
Improving fax quality............................................................................................................................. |
102 |
Scanning to a computer or flash drive...................................................... |
103 |
Scanning to a computer........................................................................................................................ |
103 |
Scanning to a flash drive........................................................................................................................ |
104 |
Understanding the Scan Center features.............................................................................................. |
104 |
Understanding scan profile options...................................................................................................... |
105 |
Improving scan quality.......................................................................................................................... |
106 |
Understanding printer menus................................................................... |
108 |
Menus list.............................................................................................................................................. |
108 |
Paper menu........................................................................................................................................... |
108 |
Reports menu........................................................................................................................................ |
115 |
Network/Ports menu............................................................................................................................. |
116 |
Settings menu........................................................................................................................................ |
122 |
Maintaining the printer............................................................................ |
146 |
Cleaning the exterior of the printer...................................................................................................... |
146 |
Cleaning the scanner glass.................................................................................................................... |
146 |
Cleaning the ADF separator rollers....................................................................................................... |
147 |
Storing supplies..................................................................................................................................... |
148 |
Checking the status of supplies from a network computer.................................................................. |
148 |
Moving the printer to another location................................................................................................ |
149 |
Shipping the printer.............................................................................................................................. |
149 |
Ordering supplies.................................................................................................................................. |
150 |
Replacing supplies................................................................................................................................. |
151 |
Administrative support............................................................................ |
157 |
Finding advanced networking and administrator information............................................................. |
157 |
Restoring the factory default settings................................................................................................... |
157 |
Using the Embedded Web Server......................................................................................................... |
157 |
Viewing reports..................................................................................................................................... |
158 |
Checking the device status.................................................................................................................... |
158 |
Restricting access to printer menus...................................................................................................... |
158 |
Setting up e mail alerts......................................................................................................................... |
159 |
Configuring supply notifications............................................................................................................ |
159 |
Copying printer settings to other printers............................................................................................. |
159 |
Contents |
5 |
Clearing jams............................................................................................ |
161 |
Clearing jams......................................................................................................................................... |
161 |
Troubleshooting....................................................................................... |
176 |
Solving basic printer problems.............................................................................................................. |
176 |
Printer control panel display is blank or displays only diamonds.......................................................... |
176 |
Understanding printer messages.......................................................................................................... |
176 |
Solving printing problems..................................................................................................................... |
187 |
Solving copy problems.......................................................................................................................... |
190 |
Solving scanner problems..................................................................................................................... |
192 |
Solving fax problems............................................................................................................................. |
194 |
Solving option problems........................................................................................................................ |
198 |
Solving paper feed problems................................................................................................................. |
199 |
Solving print quality problems.............................................................................................................. |
200 |
Embedded Web Server does not open................................................................................................. |
209 |
Contacting Customer Support............................................................................................................... |
210 |
Notices..................................................................................................... |
211 |
Product information.............................................................................................................................. |
211 |
Edition notice........................................................................................................................................ |
211 |
Power consumption.............................................................................................................................. |
215 |
Index........................................................................................................ |
229 |
Safety information |
6 |
Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk of injury from a hot component, allow the surface to cool before removing paper from this area.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
Use only the telecommunications (RJ 11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the printer off and unplug the power cord from the wall outlet before continuing.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.
Safety information |
7 |
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
•Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
•Disconnect all cords and cables from the printer before moving it.
•Use the handholds located on both sides of the printer to lift it.
•Make sure your fingers are not under the printer when you set it down.
•Before setting up the printer, make sure there is adequate clearance around it.
SAVE THESE INSTRUCTIONS.
Learning about the printer |
8 |
Learning about the printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for? |
Find it here |
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Initial setup instructions: |
Setup documentation—The setup documentation came |
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Connecting the printer |
with the printer and is also available on the Lexmark Web |
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Installing the printer software |
site at www.lexmark.com/publications/. |
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Setup |
Instalación |
Instalação |
Asennus |
Instalacja |
Руководство по |
Installation |
Installazione |
Installatie |
Installasjon |
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установке |
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Additional setup and instructions for using the printer: |
User's Guide—The User's Guide is available on the |
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Selecting and storing paper and specialty media |
Software and Documentation CD. |
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Loading paper |
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• Performing printing, copying, scanning, and faxing tasks, |
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depending on your printer model |
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Configuring printer settings |
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• Viewing and printing documents and photos |
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• Setting up and using printer software |
For updates, check our Web site at |
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• Setting up and configuring the printer on a network, |
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www.lexmark.com/publications/. |
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depending on your printer model |
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•Caring for and maintaining the printer
•Troubleshooting and solving problems
Learning about the printer |
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What are you looking for? |
Find it here |
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Help using the printer software |
Windows or Mac Help—Open a printer software program |
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or application, and then click Help. |
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Click |
to view context sensitive information. |
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Notes: |
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• The Help installs automatically with the printer |
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software. |
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• The printer software is located in the printer |
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Program folder or on the desktop, depending on |
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your operating system. |
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The latest supplemental information, updates, and technical |
Lexmark Support Web site—support.lexmark.com |
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support: |
Note: Select your region, and then select your product |
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Documentation |
to view the appropriate support site. |
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Driver downloads |
Support telephone numbers and hours of operation for |
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Live chat support |
your region or country can be found on the Support Web |
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E mail support |
site or on the printed warranty that came with your |
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printer. |
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Telephone support |
Record the following information (located on the store |
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receipt and the back of the printer), and have it ready |
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when you contact support so that they may serve you |
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faster: |
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Machine Type number |
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Serial number |
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Date purchased |
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Store where purchased |
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Warranty information |
Warranty information varies by country or region: |
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• In the US—See the Statement of Limited Warranty |
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included with this printer, or at |
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support.lexmark.com. |
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• Rest of the world—See the printed warranty that |
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came with your printer. |
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Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lbs) and requires two or more trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:
•Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
•Provide a flat, sturdy, and stable surface.
•Keep the printer:
–Away from the direct airflow of air conditioners, heaters, or ventilators
–Free from direct sunlight, humidity extremes, or temperature fluctuations
–Clean, dry, and free of dust
Learning about the printer |
10 |
• Allow the following recommended amount of space around the printer for proper ventilation:
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Rear |
305 mm (12 in.) |
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Right side |
203 mm (8 in.) |
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Front |
203 mm (8 in.) |
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Left side |
76 mm (3 in.) |
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Top |
254 mm (10 in.) |
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Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Learning about the printer |
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3
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1 Front door release button
2Printer control panel
3Automatic Document Feeder (ADF)
4System board door
5Front door
6Multipurpose feeder door
Note: Depending on your printer model, this could be the manual feeder door.
7Standard 250 sheet tray (Tray 1)
8 Standard exit bin
The following illustration shows the printer back with its basic features or parts:
Learning about the printer |
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1 Rear door
2Ethernet port
3Wireless antenna
Note: The wireless antenna appears on wireless models only.
4Fax ports
Note: Fax ports appear on fax models only.
5USB port
6Printer power cord socket
7Power switch
8 Locking device
Learning about the printer |
13 |
Configured model
The following illustration shows the printer configured with an optional 250 or 550 sheet drawer:
1
1 Optional 250 or 550 sheet drawer (Tray 2)
Basic functions of the scanner
The scanner provides copy, fax, and scan capability. You can:
•Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
•Send a fax using the printer control panel.
•Send a fax to multiple fax destinations at the same time.
•Scan documents and send them to your computer, an e-mail address, or a flash drive.
Note: The fax function is available on selected printer models only.
Learning about the printer |
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Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) |
Scanner glass |
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Use the ADF for multiple page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Using the ADF
The ADF can scan multiple pages, including two sided pages on some models. When using the ADF:
•Load the document into the ADF faceup, short edge first.
•Adjust the paper guides to touch the sides of the paper loaded.
•Remove staples before loading.
•Separate punched sheets before loading.
•Load up to 50 sheets of plain paper in the ADF input tray, based on 75 g/m2 (20 lb.) paper.
•Scan sizes from 124.46 x 127 mm (4.9 x 5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
•Scan documents with mixed page sizes (letter and legal).
•Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
•Place a document facedown on the scanner glass in the upper left corner.
•Scan or copy documents up to 215.9 x 297.18 mm (8.5 x 11.7 in.).
•Copy books up to 25.3 mm (1 in.) thick.
Learning about the printer |
15 |
Understanding the printer control panel
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Content |
Copy |
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Fax |
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Copy |
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Text |
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Menu |
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Stop/Cancel |
Redial/Pause |
1@!. |
2ABC |
3DEF |
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Text/Photo |
Copies |
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Scan/Email |
Photo |
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Darkness |
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5JKL |
6MNO |
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Scale |
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Resolution |
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Fax |
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7PQRS |
8TUV |
9WXYZ |
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Duplex/2-Sided |
Options |
Back |
Select |
Start |
Options |
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Shortcuts |
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Hook |
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Item |
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Description |
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1 |
Selections and |
Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings such |
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settings |
as the number of copies, duplex printing, copy options, and scaling. Use the address book when |
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scanning to e mail. |
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Display area |
View scanning, copying, faxing, and printing options as well as status and error messages. Access |
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the administration menus, start, stop, or cancel a print job. |
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Keypad area |
Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or |
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change the default fax settings. |
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Item |
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Description |
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Copy |
Enters the copy function |
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Content |
Enhances copy, scan, e mail, or fax quality. Choose from Text, Text/Photo, or Photo. |
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Copies |
Enters the number of copies to print |
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Scale |
Changes the size of the copied document to fit onto the currently selected paper size |
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Options |
Changes Original Size, Paper Source, and Collate settings |
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Address Book |
Opens the address book |
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Darkness |
Adjusts the current darkness settings |
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Learning about the printer |
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Item |
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Description |
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Duplex 2-Sided |
Makes a two sided copy |
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Note: On selected printer models, you can also perform two sided scan jobs. |
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Fax |
Enters the fax function |
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Note: Fax mode is not available on selected printer models. |
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Scan/Email |
Enters the scan or scan to e mail function |
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Menu |
Enters the administration menus |
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Display |
View scanning, copying, faxing, and printing options as well as status and error messages. |
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Stop/Cancel |
Stops all printer activity |
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Start |
Starts a copy or scan job |
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Right arrow |
Scrolls right |
Learning about the printer |
17 |
Item |
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Description |
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Select |
Accepts menu selections and settings |
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Left arrow |
Scrolls left |
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Indicator light |
• Off—The power is off. |
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• Blinking green—The printer is warming up, processing data, or printing. |
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• Solid green—The printer is on, but idle. |
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• Blinking red—Operator intervention is needed. |
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Back |
Returns one screen at a time to the Ready screen |
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Note: An error beep sounds when you press |
if a flash drive is connected and the USB menu is |
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displayed. |
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Item |
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Redial/Pause |
• Press once to cause a twoor three-second dial pause in a fax number. In the “Fax To” field, |
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a Dial Pause is represented by a comma (,). |
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• Press to redial a fax number.
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Keypad |
Enters numbers, letters, or symbols on the display |
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Item |
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Description |
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3 |
Front USB port |
Lets you scan to a flash drive or print supported file types |
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Notes: |
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• The front USB port is available only on selected printer models. |
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• When a USB flash memory device is inserted into the printer, the printer can only scan to |
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the USB device or print files from the USB device. All other printer functions are |
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unavailable. |
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4 |
Shortcuts |
Enters the shortcut screen |
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# |
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5 |
Hook |
Press |
once to take the telephone line off hook (like picking up a telephone receiver). Press |
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a second time to hang up the line. |
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Note: The Hook button is available only on selected printer models. |
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6 |
Options |
Changes Original Size, Broadcast, Delayed Send, and Cancel settings |
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7 |
Resolution |
Selects a dpi value for the scan |
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Note: Press the arrow buttons to scroll through the values, and then press |
to enter a |
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value. |
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Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Installing a flash memory card
The system board has a connection for one optional flash memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
1 Access the system board.
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20 |
2 Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3Holding the card by its sides, align the card with the connector on the system board.
4Push the card firmly into place.
Notes:
•The entire length of the connector on the card must touch and be flush against the system board.
•Be careful not to damage the connectors.
•If your printer model does not fax, your system board will not have the fax card attached to the system board.
5 Close the system board door.
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Installing hardware options
Installing a 250 or 550 sheet drawer
The printer supports one optional drawer; you can install a 250 or 550 sheet drawer.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1Unpack the drawer, and then remove any packing material from the outside of the drawer.
2Remove the tray from the support unit.
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1 Support unit
2 Tray
3Remove any packing material and tape from inside the tray.
4Insert the tray into the support unit.
5Place the drawer in the location chosen for the printer.
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6 Align the printer with the drawer, and then lower the printer into place.
Attaching cables
1Connect the printer to a computer or a network.
•For a local connection, use a USB cable.
•For a network connection, use an Ethernet cable.
2Connect the power cord to the printer first and then to a wall outlet.
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1
4 2 3
1 Ethernet port
2Fax ports
Note: The fax ports are available on selected printer models only.
3USB port
4 Printer power cord socket
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:
•Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.
•Network setup page—If your printer is a network model and is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.
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Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press 
.
3Press the arrow buttons until Reports appears, and then press 
.
4Press the arrow buttons until Menu Settings Page appears, and then press 
. After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press 
.
3Press the down arrow button until 
Reports appears, and then press 
.
4Press the down arrow button until 
Network Setup Page appears, and then press 
. After the network setup page prints, Ready appears.
5Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, the network cable may be malfunctioning, or, if you have a wireless printer model, the wireless network may not be configured properly. Consult a system support person for a solution, and then print another network setup page.
Setting up the printer software
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1Close all open software programs.
2Insert the Software and Documentation CD.
3From the main installation dialog, click Install.
4Follow the instructions on the screen.
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For Macintosh users
1Close all open software applications.
2Insert the Software and Documentation CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screen.
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the Drivers & Downloads menu, click Driver Finder.
3Select your printer, and then select your operating system.
4Download the driver and install the printer software.
Updating available options in the printer driver
Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.
For Windows users
1Click 
, or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK. The printer folder opens.
4Select the printer.
Note: If the printer has a fax option, choose the appropriate printer model with the letters “PS.”
5Right click the printer, and then select Properties.
6Click the Install Options tab.
7Under Available Options, add any installed hardware options.
Note: If the printer has a fax option, select Fax, and then add it as an installed option.
8 Click Apply.
For Macintosh users
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Select the printer, and then click Options & Supplies.
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4Click Driver, and then add any installed hardware options.
5Click OK.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double click Utilities, and then double click Print Center or Printer Setup Utility.
3Select the printer, and then from the Printers menu, choose Show Info.
4From the pop up menu, choose Installable Options.
5Add any installed hardware options, and then click Apply Changes.
Setting up wireless printing
Note: Wireless printing is available on select printer models only.
Information you will need to set up the printer on a wireless network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
•SSID—The SSID is also referred to as the network name.
•Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
•Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.
•Security Method—There are three basic options for Security Method:
–WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.
or
–WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.
–No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
•Authentication type
•Inner authentication type
•802.1X username and password
•Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.
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Installing the printer on a wireless network (Windows)
Before you install the printer on a wireless network, make sure that:
•Your wireless network is set up and working properly.
•The computer you are using is connected to the same wireless network where you want to set up the printer.
1Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer on.
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Note: For fax setup, see the User's Guide on the Software and Documentation CD.
Make sure the printer and computer are fully on and ready.
Do not connect the USB cable until instructed to do so on the screen.
2 Insert the Software and Documentation CD.
3Click Install Printer and Software.
4Click Agree to accept the terms of the License Agreement.
5Select Suggested and then click Next.
6Click Wireless Network Attach.
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7 Remove the label covering the USB port on the back of the printer.
8 Temporarily connect a USB cable between the computer on the wireless network and the printer.
Notes:
•After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly.
•If your printer has faxing capabilities, then connect the telephone cable.
9 Follow the on screen instructions to complete the software installation.
Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your installation.
10To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 for each computer.
Installing the printer on a wireless network (Macintosh)
Before you install the printer on a wireless network, make sure that:
•Your wireless network is set up and working properly.
•The computer you are using is connected to the same wireless network where you want to set up the printer.
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Prepare to configure the printer
1Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2If your printer has faxing capabilities, then connect the telephone cable.
3Connect the power cable to the printer, and then to a properly grounded electrical outlet, and then turn the printer on.
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Enter the printer information
1Access the AirPort options.
In Mac OS X version 10.5 or later
a From the Apple menu, choose System Preferences. b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a From the Go menu, choose Applications. b Double click Internet Connect.
c From the toolbar, click AirPort.
2From the Network pop up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address located on the MAC address sheet.
3Open the Safari browser.
4From the Bookmarks drop-down menu, select Show.
5Under Collections, select Bonjour or Rendevous, and then double click the printer name.
Note: The application is referred to as Rendezvous in MAC OS X version 10.3, but is now called Bonjour by Apple Computer.
6From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is stored.
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Configure the printer for wireless access
1Type the name of your network (SSID) in the appropriate field.
2Select Infrastructure as your Network Mode if you are using a wireless router.
3Select the type of security you use to protect your wireless network.
4Enter the security information necessary for the printer to join your wireless network.
5Click Submit.
6Open the AirPort application on your computer:
In Mac OS X version 10.5 or later
a From the Apple menu, choose System Preferences. b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a From the Go menu, choose Applications. b Double click Internet Connect.
c From the toolbar, click AirPort.
7From the Network pop up menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.
1 Install a PPD file on the computer:
aInsert the Software and Documentation CD in the CD or DVD drive.
bDouble-click the installer package for the printer.
cFrom the Welcome screen, click Continue.
dClick Continue again after viewing the Readme file.
eClick Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.
f Select a Destination, and then click Continue.
gFrom the Easy Install screen, click Install.
hType the user password, and then click OK.
All necessary software is installed on the computer.
i Click Restart when installation is complete.
2Add the printer: a For IP printing:
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
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