MX320 Series
User's Guide
December 2016 |
www.lexmark.com |
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Machine type(s):
7017
Model(s):
236
Contents |
2 |
Contents |
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Safety information........................................................................................ |
5 |
Conventions.......................................................................................................................................................... |
5 |
Product statements............................................................................................................................................. |
5 |
Learning about the printer........................................................................... |
8 |
Finding information about the printer............................................................................................................. |
8 |
Selecting a location for the printer.................................................................................................................. |
9 |
Printer configurations........................................................................................................................................ |
10 |
Attaching cables.................................................................................................................................................. |
11 |
Using the control panel..................................................................................................................................... |
13 |
Understanding the status of the power button and indicator light....................................................... |
13 |
Menu map............................................................................................................................................................. |
14 |
Printing a menu settings page........................................................................................................................ |
16 |
Loading paper and specialty media.......................................................... |
17 |
Setting the size and type of the specialty media....................................................................................... |
17 |
Configuring Universal paper settings............................................................................................................ |
17 |
Loading trays....................................................................................................................................................... |
17 |
Loading the multipurpose feeder.................................................................................................................. |
19 |
Linking trays........................................................................................................................................................ |
20 |
Printing......................................................................................................... |
21 |
Printing from a computer.................................................................................................................................. |
21 |
Printing from a mobile device......................................................................................................................... |
21 |
Printing a font sample list................................................................................................................................ |
22 |
Printing a directory list..................................................................................................................................... |
22 |
Copying........................................................................................................ |
23 |
Making copies.................................................................................................................................................... |
23 |
Copying photos.................................................................................................................................................. |
23 |
Copying on letterhead..................................................................................................................................... |
23 |
Copying on both sides of the paper (twoϣsided)...................................................................................... |
23 |
Reducing or enlarging copies........................................................................................................................ |
24 |
Collating copies................................................................................................................................................. |
24 |
Placing separator sheets between copies................................................................................................. |
24 |
Contents |
3 |
Copying multiple pages onto a single sheet |
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Creating a copy shortcut................................................................................................................................. |
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E-mailing...................................................................................................... |
26 |
Setting up the eϣmail function........................................................................................................................ |
26 |
Configuring eϣmail settings............................................................................................................................. |
26 |
Sending an e-mail............................................................................................................................................. |
26 |
Creating an e-mail shortcut............................................................................................................................. |
27 |
Faxing........................................................................................................... |
28 |
Setting up the printer to fax............................................................................................................................ |
28 |
Sending a fax...................................................................................................................................................... |
39 |
Scheduling a fax................................................................................................................................................ |
39 |
Creating a fax destination shortcut............................................................................................................... |
39 |
Changing the fax resolution........................................................................................................................... |
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Adjusting the fax darkness............................................................................................................................. |
40 |
Viewing a fax log............................................................................................................................................... |
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Blocking junk faxes........................................................................................................................................... |
40 |
Holding a fax........................................................................................................................................................ |
41 |
Forwarding a fax................................................................................................................................................. |
41 |
Scanning...................................................................................................... |
42 |
Scanning to an FTP server.............................................................................................................................. |
42 |
Creating an FTP shortcut................................................................................................................................. |
42 |
Securing the printer................................................................................... |
43 |
Locating the security slot................................................................................................................................. |
43 |
Erasing printer memory.................................................................................................................................... |
43 |
Restoring factory default settings................................................................................................................. |
43 |
Statement of Volatility....................................................................................................................................... |
44 |
Maintaining the printer.............................................................................. |
45 |
Networking.......................................................................................................................................................... |
45 |
Cleaning printer parts....................................................................................................................................... |
46 |
Ordering supplies.............................................................................................................................................. |
48 |
Replacing supplies............................................................................................................................................ |
50 |
Moving the printer............................................................................................................................................. |
54 |
Saving energy and paper................................................................................................................................ |
55 |
Contents |
4 |
Recycling............................................................................................................................................................. |
56 |
Clearing jams.............................................................................................. |
58 |
Avoiding jams..................................................................................................................................................... |
58 |
Identifying jam locations.................................................................................................................................. |
59 |
Paper jam in the front door............................................................................................................................. |
60 |
Paper jam in the rear door.............................................................................................................................. |
63 |
Paper jam in the standard bin........................................................................................................................ |
64 |
Paper jam in the duplex unit........................................................................................................................... |
65 |
Paper jam in trays.............................................................................................................................................. |
66 |
Paper jam in the multipurpose feeder......................................................................................................... |
66 |
Paper jam in the automatic document feeder........................................................................................... |
67 |
Troubleshooting.......................................................................................... |
68 |
Network connection problems...................................................................................................................... |
68 |
Internal option problems................................................................................................................................. |
70 |
Paper feed problems......................................................................................................................................... |
71 |
Printing problems............................................................................................................................................... |
74 |
Faxing problems................................................................................................................................................ |
97 |
Scanning problems.......................................................................................................................................... |
101 |
Contacting customer support....................................................................................................................... |
105 |
Upgrading and migrating........................................................................ |
106 |
Hardware........................................................................................................................................................... |
106 |
Software............................................................................................................................................................. |
109 |
Firmware............................................................................................................................................................ |
109 |
Notices......................................................................................................... |
111 |
Index............................................................................................................ |
114 |
Safety information |
5 |
Safety information
Conventions
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Different types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
Product statements
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor printer performance.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
Safety information |
6 |
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:
•Make sure that all doors and trays are closed.
•Turn off the printer, and then unplug the power cord from the electrical outlet.
•Disconnect all cords and cables from the printer.
•If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over thresholds and breaks in flooring.
•If the printer does not have a caster base but is configured with optional trays, then lift the printer off the trays. Do not try to lift the printer and the trays at the same time.
•Always use the handholds on the printer to lift it.
•Any cart used to move the printer must have a surface able to support the full footprint of the printer.
•Any cart used to move the hardware options must have a surface able to support the dimensions of the options.
•Keep the printer in an upright position.
•Avoid severe jarring movements.
•Make sure that your fingers are not under the printer when you set it down.
•Make sure that there is adequate clearance around the printer.
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a 
caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters.
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.
Safety information |
7 |
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified in the User’s Guide may result in hazardous radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.
This equipment is not suitable for use in locations where children are likely to be present.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no references to filters in the product maintenance instructions, then there are no filters requiring replacement for this product.
SAVE THESE INSTRUCTIONS.
Learning about the printer |
8 |
Learning about the printer 
Finding information about the printer
What are you looking for? |
Find it here |
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Initial setup instructions: |
Setup documentation—The setup documentation |
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Connecting the printer |
came with the printer and is also available at |
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Installing the printer software |
http://support.lexmark.com. |
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Additional setup and instructions for using the printer: |
Information Center—Authoritative online resource |
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Selecting and storing paper and specialty media |
for the latest product tips, instructions, and |
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Loading paper |
reference material. |
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Go to http://infoserve.lexmark.com/ids/ and select |
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Configuring printer settings |
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your product. |
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Viewing and printing documents and photos |
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Help Menu Pages—The guides may be available on |
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Setting up and using the printer software |
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the printer firmware and at |
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Configuring the printer on a network |
http://support.lexmark.com. |
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•Caring for and maintaining the printer
•Troubleshooting and solving problems
Information on setting up and configuring the accessibility |
Lexmark Accessibility Guide—The guide is |
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features of your printer |
available at http://support.lexmark.com. |
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Help using the printer software |
Help for Microsoft® Windows® or Macintosh |
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operating systems—Open a printer software |
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program or application, and then click Help. |
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Click ? to view contextϣsensitive information. |
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Notes: |
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Help is automatically installed with the printer |
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software. |
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The printer software is located in the printer |
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program folder or on the desktop, depending |
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on the operating system. |
Learning about the printer |
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What are you looking for? |
Find it here |
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The latest supplemental information, updates, and customer |
http://support.lexmark.com |
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support: |
Note: Select your country or region, and then |
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Documentation |
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select your product to view the appropriate |
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Driver downloads |
support site. |
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Live chat support |
Support contact information for your country or |
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Eϣmail support |
region can be found on the support Web site or on |
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the printed warranty that came with the printer. |
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Voice support |
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Have the following information (located on the store |
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receipt and at the back of the printer) ready when |
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you contact customer support: |
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Machine type number |
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Serial number |
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Date purchased |
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Store where purchased |
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Safety information |
Warranty information varies by country or region: |
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Regulatory information |
• In the U.S.—See the Statement of Limited |
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Warranty information |
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Warranty included with the printer, or go to |
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http://support.lexmark.com. |
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In other countries and regions—See the |
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printed warranty that came with the printer. |
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Product Information Guide—This document |
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contains basic safety, environmental, and |
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regulatory information for your product. For more |
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information, see the documentation that came with |
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the printer or go to http://support.lexmark.com. |
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Selecting a location for the printer
•Leave enough room to open trays, covers, and doors and to install hardware options.
•Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.
•Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard.
•Provide a flat, sturdy, and stable surface.
•Keep the printer:
–Clean, dry, and free of dust
–Away from stray staples and paper clips
–Away from the direct airflow of air conditioners, heaters, or ventilators
–Free from direct sunlight and humidity extremes
•Observe the recommended temperatures and avoid fluctuations.
Learning about the printer |
10 |
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature -40 to 43.3°C (-40 to 110°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
1 |
Top |
540 mm (21 in.) |
2 |
Rear |
203 mm (8 in.) |
3Right side 305 mm (12 in.)
4 |
Front |
510 mm (20 in.) |
5 |
Left side |
203 mm (8 in.) |
Printer configurations
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a 
caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters.
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
You can configure your printer by adding optional 250ϣ or 550ϣsheet trays.
Learning about the printer |
11 |
1 Control panel
2Automatic document feeder
3Standard bin
4Controller board access cover
5Standard 250ϣsheet tray
6Optional 250ϣ or 550ϣsheet tray
7Multipurpose feeder
8 Front door
Attaching cables
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
Learning about the printer |
12 |
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.
Use the |
To |
1Power cord socket Connect the printer to an electrical outlet.
2 |
Ethernet port |
Connect the printer to an Ethernet network. |
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LINE port |
Connect the printer to an active telephone line through a standard wall jack (RJϣ11), DSL |
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filter, or VoIP adapter, or any other adapter that allows you to access the telephone line |
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to send and receive faxes. |
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USB port |
Attach a keyboard or any compatible option. |
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USB printer port |
Connect the printer to a computer. |
Learning about the printer |
13 |
Using the control panel
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Use the |
To |
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Display |
View printing options, printer status, and error messages. |
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Arrow buttons |
Scroll through the menus or move between screens and menu options. |
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Select button |
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Select menu options. |
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Save the settings. |
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Redial button |
View the last number dialed. |
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Address book button |
View the stored addresses. |
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Keypad |
Enter numbers or symbols in an input field. |
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Power button |
Turn on or turn off the printer. |
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Note: To turn off the printer, press and hold the power button for five seconds. |
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8Stop or Cancel button Stop the current printer task.
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Start button |
Start a printer task, depending on which mode is selected. |
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Pause button |
Place a dial pause in a fax number. |
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Backspace button |
Move the cursor backward and delete a character in an input field. |
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Fax button |
Send faxes. |
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Indicator light |
Check the printer status. |
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Back button |
Return to the previous screen. |
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Home button |
Go to the home screen. |
Understanding the status of the power button and indicator light
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Indicator light |
Printer status |
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Off |
The printer is off or in Hibernate mode. |
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Blue |
The printer is ready or processing data. |
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Red |
The printer requires user intervention. |
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Learning about the printer |
14 |
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Power button light |
Printer status |
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Off |
The printer is off, ready, or processing data. |
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Solid amber |
The printer is in sleep mode. |
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Blinking amber |
The printer is in hibernate mode. |
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Menu map
Device
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Preferences |
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Restore Factory Defaults |
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Remote Operator Panel |
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Maintenance |
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Notifications |
• Visible Home Screen Icons |
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Power Management |
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About This Printer |
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Information Sent to Lexmark |
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Layout |
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Setup |
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HTML |
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Quality |
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PostScript |
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Job Accounting |
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PCL |
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Image |
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PPDS |
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XPS |
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Paper
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Tray Configuration |
• Bin Configuration |
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Media Configuration |
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Copy
• Copy Defaults
Fax
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Fax Mode |
• Fax Server Setup |
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Analog Fax Setup |
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Eϣmail
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Eϣmail Defaults |
• Web Link Setup |
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Eϣmail Setup |
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Learning about the printer |
15 |
FTP
• FTP Defaults
USB Drive
• Flash Drive Scan |
• Flash Drive Print |
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Network/Ports
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Network Overview |
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LPD Configuration |
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Wireless |
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HTTP/FTP Settings |
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AirPrint |
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ThinPrint |
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Ethernet |
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USB |
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TCP/IP |
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Parallel [x] |
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IPv6 |
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Serial |
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SNMP |
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Google Cloud Print |
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IPSec |
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WiϣFi Direct |
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Security
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Security Audit Log |
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Solutions LDAP Settings |
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Confidential Print Setup |
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Miscellaneous |
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Erase Temporary Data Files |
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Reports
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Device |
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Shortcuts |
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Network |
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Help
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Print All Guides |
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Media Guide |
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Mono Quality Guide |
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Moving Guide |
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Connection Guide |
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Print Quality Guide |
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Copy Guide |
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Scan Guide |
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Eϣmail Guide |
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Supplies Guide |
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Information Guide |
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Troubleshooting
• Print Quality Test Pages
Learning about the printer |
16 |
Printing a menu settings page
1From the control panel, navigate to: 
> Settings > 
> Reports > 
2 Select Menu Settings Page, and then press 
.
Loading paper and specialty media |
17 |
Loading paper and specialty media
Setting the size and type of the specialty media
1 From the home screen, navigate to:
> Settings > 
> Paper > 
> Tray Configuration > 
2 Configure the size and type of the specialty media.
Configuring Universal paper settings
1From the control panel, navigate to:
> Settings > 
> Paper > 
> Media Configuration > 
> Universal Setup > 
2 Select Portrait Width or Portrait Height, and then press 
.
3 Adjust the settings, and then press 
.
Loading trays
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. 
Keep all other trays closed until needed.
1Remove the tray.
Note: To avoid jams, do not remove trays while the printer is busy.
Loading paper and specialty media |
18 |
2 Adjust the guides to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4Load the paper stack with the printable side facedown.
Notes:
•To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
•Do not slide paper into the tray.
5Insert the tray.
If necessary, set the paper size and type from the control panel to match the paper loaded.
Loading paper and specialty media |
19 |
Loading the multipurpose feeder
1 Open the multipurpose feeder.
2 Adjust the guide to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4Load the paper.
Note: Load European envelopes with the flap entering the printer first.
Loading paper and specialty media |
20 |
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or selfϣstick adhesives.
5 From the control panel, set the paper size and paper type to match the paper loaded.
Linking trays
1Open a Web browser, and then type the printer IP address in the address field.
Notes:
•View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Paper.
3 Match the paper size and type for the trays you are linking.
Note: To unlink trays, make sure that no trays have the same paper size or type.
4 Save the settings.
Note: You can also change the paper size and type settings from the printer control panel.
Warning—Potential Damage: The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type settings in the printer with the paper loaded in the tray.
Printing |
21 |
Printing
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the document.
1 From the document that you are trying to print, open the Print dialog.
2 If necessary, adjust the settings.
3 Print the document.
Printing from a mobile device
Printing from a mobile device using Lexmark Mobile Print
LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.
1 Open the document, and then send or share the document to Lexmark Mobile Print.
Note: Some thirdϣparty applications may not support the send or share feature. For more information, see the documentation that came with the application.
2 Select a printer.
3 Print the document.
Printing from a mobile device using Google Cloud Print
Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Printϣready printer.
1 From the home screen of your mobile device, launch an enabled application.
2 Tap Print, and then select the printer.
3 Send the print job.
Printing from a mobile device using Mopria Print Service
Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It allows you to print directly to any Mopriaϣcertified printer.
Note: Before printing, make sure that the Mopria Print Service is enabled.
1 From the home screen of your mobile device, launch a compatible application.
2 Tap Print, and then select the printer.
3 Send the print job.
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Printing from a mobile device using AirPrint
AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrintϣcertified printer.
Note: This application is supported only in some Apple devices.
1 From the home screen of your mobile device, launch a compatible application.
2 Select an item to print, and then tap the share icon.
3 Tap Print, and then select the printer.
4 Send the print job.
Printing a font sample list
1From the control panel, navigate to:
> Settings > 
> Reports > 
> Print > 
> Print Fonts
2 Select PCL Fonts or PostScript Fonts, and then press 
.
Printing a directory list
1From the control panel, navigate to:
> Settings > 
> Reports > 
> Print > 
2 Select Print Directory, and then press 
.
Copying |
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Copying
Making copies
1 Load an original document into the ADF tray or on the scanner glass.
Note: To avoid a cropped image, make sure that the original document and the output have the same paper size.
2 From the control panel, specify the number of copies.
3 If necessary, adjust the copy settings.
4 Copy the document.
Note: To make a quick copy, from the control panel, press 
.
Copying photos
1 |
Place a photo on the scanner glass. |
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2 |
From the control panel, navigate to: |
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> Copy > |
> Content Type > |
> Photo |
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3 |
From the Content Source menu, select the setting that best matches the original photo. |
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4 |
Send the copy job. |
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Copying on letterhead
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > 
> specify the size of the original document > 
3Select Copy to, and then select the tray that contains the letterhead.
If you are loading the letterhead into the multipurpose feeder, then navigate to:
Multipurpose Feeder > 
> select the size of the letterhead > 
> Letterhead > 
4 Copy the document.
Copying on both sides of the paper (twoϣsided)
1 Load an original document into the ADF tray or on the scanner glass.
2From the control panel, navigate to: 
> Copy > 
> Sides (Duplex)
Copying |
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3 Adjust the settings.
4 Copy the document.
Reducing or enlarging copies
1 Load an original document into the ADF tray or on the scanner glass.
2From the control panel, navigate to:
> Copy > 
> Scale > specify a scale value
Note: Changing the size of the original document or output after setting Scale restores the scale value to Auto.
3 Copy the document.
Collating copies
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > 
3 Set Collate to On.
4 Copy the document.
Placing separator sheets between copies
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > 
> Separator Sheets
3 Adjust the settings.
4 Copy the document.
Copying multiple pages onto a single sheet
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > 
> Pages Per Side
3 Adjust the settings.
4 Copy the document.
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Creating a copy shortcut
1Open a web browser, and then type the printer IP address in the address field.
Notes:
•View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut > select Copy from the Shortcut Type menu.
3 Configure the settings.
4 Apply the changes.
E-mailing |
26 |
E-mailing
Setting up the eϣmail function
1Open a web browser, and then type the printer IP address in the address field.
Notes:
•View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Eϣmail > Eϣmail Setup.
3 Configure the settings.
4 Apply the changes.
Configuring eϣmail settings
1Open a Web browser, and then type the printer IP address in the address field.
Notes:
•View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > E-mail.
3 Enter the needed information.
4 Apply the changes.
Sending an e-mail
Using the control panel
1 Load an original document into the ADF tray or on the scanner glass.
2From the control panel, navigate to:
> E-mail > 
> enter the needed information
Note: You can also enter the recipient using the address book or shortcut number. If necessary, configure the output file type settings.
3 Send the e-mail.
E-mailing |
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Using the shortcut number
1 From the control panel, press #, and then enter the shortcut number using the keypad.
2 Send the eϣmail.
Creating an e-mail shortcut
1Open a web browser, and then type the printer IP address in the address field.
Notes:
•View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut > select Eϣmail from the Shortcut Type menu.
3 Configure the settings.
4 Apply the changes.
Faxing |
28 |
Faxing
Setting up the printer to fax
Notes:
•The following connection methods are applicable only in some countries or regions.
•During the initial printer setup, clear the fax function check box and any other function you plan to set up later, and then select Continue.
•If the fax function is enabled and not fully set up, then the indicator light may blink red.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Setting up fax using a standard telephone line
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
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Setup 1: Printer is connected to a dedicated fax line
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
•You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
•If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.
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Connected to the same telephone wall jack
1 Connect a phone splitter to the line port of the printer.
2 Connect one end of the telephone cable to the splitter.
3 Connect the other end of the cable to an active analog wall jack.
4 Connect the answering machine to the other port of the splitter.
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