Lexmark X952de User Guide

X950 Series

User's Guide

July 2017	www.lexmark.com

Machine type(s):

7558

Model(s):

032, 036, 232, 236, 432, 436, 496

Contents

2

Contents
Safety information.........................................................................................	7
Learning about the printer...........................................................................	9
Finding information about the printer.............................................................................................................	9
Selecting a location for the printer................................................................................................................	10
Printer configurations.........................................................................................................................................	11
Basic functions of the scanner........................................................................................................................	13
Understanding the ADF and scanner glass................................................................................................	14
Understanding the printer control panel......................................................................................................	15
Understanding the home screen..............................................................	16
Understanding the home screen...................................................................................................................	16
Using the touch-screen buttons.....................................................................................................................	18
Setting up and using the home screen applications..............................	21
Accessing the Embedded Web Server.........................................................................................................	21
Showing or hiding icons on the home screen............................................................................................	21
Activating the home screen applications....................................................................................................	22
Setting up Remote Operator Panel..............................................................................................................	24
Exporting and importing a configuration.....................................................................................................	24
Additional printer setup.............................................................................	26
Turning on the printer.......................................................................................................................................	26
Installing internal options................................................................................................................................	27
Installing hardware options..............................................................................................................................	41
Attaching cables................................................................................................................................................	44
Verifying printer setup......................................................................................................................................	45
Setting up the printer software......................................................................................................................	46
Networking..........................................................................................................................................................	48
Minimizing your printer's environmental impact...................................	56
Saving paper and toner...................................................................................................................................	56
Saving energy.....................................................................................................................................................	57
Recycling.............................................................................................................................................................	59

Contents

3

Loading paper and specialty media..........................................................	61
Setting the paper size and type.....................................................................................................................	61
Configuring Universal paper settings...........................................................................................................	61
Loading the standard or optional 520 sheet tray......................................................................................	61
Loading the optional 850 and 1,150 sheet trays......................................................................................	64
Loading the 2000 sheet high capacity feeder..........................................................................................	67
Loading the multipurpose feeder.................................................................................................................	69
Linking and unlinking trays.............................................................................................................................	72
Paper and specialty media guide.............................................................	74
Paper guidelines................................................................................................................................................	74
Supported paper sizes, types, and weights...............................................................................................	78
Printing.........................................................................................................	86
Printing a document.........................................................................................................................................	86
Printing from a mobile device........................................................................................................................	87
Printing from a flash drive...............................................................................................................................	88
Printing on specialty media............................................................................................................................	90
Printing confidential and other held jobs....................................................................................................	92
Printing information pages..............................................................................................................................	94
Canceling a print job........................................................................................................................................	94
Copying........................................................................................................	96
Making copies....................................................................................................................................................	96
Copying film photos..........................................................................................................................................	97
Copying on specialty media...........................................................................................................................	97
Customizing copy settings..............................................................................................................................	98
Placing information on copies......................................................................................................................	103
Canceling a copy job......................................................................................................................................	103
Understanding the copy screens and options.........................................................................................	104
E-mailing.....................................................................................................	107
Getting ready to e-mail...................................................................................................................................	107
Creating an e-mail shortcut...........................................................................................................................	108
E-mailing a document.....................................................................................................................................	109
Customizing e-mail settings...........................................................................................................................	110
Canceling an e-mail..........................................................................................................................................	110

Contents	4
Understanding the e-mail options.................................................................................................................	111
Faxing..........................................................................................................	114
Getting the printer ready to fax.....................................................................................................................	114
Creating shortcuts...........................................................................................................................................	120
Sending a fax.....................................................................................................................................................	121
Customizing fax settings................................................................................................................................	123
Canceling an outgoing fax............................................................................................................................	124
Understanding the fax options.....................................................................................................................	125
Holding and forwarding faxes.......................................................................................................................	127
Scanning.....................................................................................................	129
Scanning to an FTP address.........................................................................................................................	129
Scanning to a computer or flash drive........................................................................................................	131
Understanding the FTP options...................................................................................................................	133
Understanding the printer menus..........................................................	136
Menus list...........................................................................................................................................................	136
Supplies menu..................................................................................................................................................	137
Paper menu.......................................................................................................................................................	139
Reports menu....................................................................................................................................................	148
Network/Ports menu.......................................................................................................................................	150
Security menu...................................................................................................................................................	163
Settings menu...................................................................................................................................................	168
Help menu.........................................................................................................................................................	221
Securing the hard disk and other installed memory...........................	223
Statement of Volatility....................................................................................................................................	223
Erasing volatile memory................................................................................................................................	224
Erasing non volatile memory.......................................................................................................................	224
Erasing printer hard disk memory..............................................................................................................	224
Configuring printer hard disk encryption.................................................................................................	225
Maintaining the printer............................................................................	227
Cleaning the exterior of the printer............................................................................................................	227
Cleaning the scanner glass..........................................................................................................................	228
Cleaning the printhead lenses....................................................................................................................	229
Emptying the hole punch box......................................................................................................................	233

Contents	5
Storing supplies...............................................................................................................................................	234
Checking the status of parts and supplies...............................................................................................	235
Ordering parts and supplies........................................................................................................................	235
Replacing parts and supplies.......................................................................................................................	237
Moving the printer..........................................................................................................................................	258
Administrative support............................................................................	260
Finding advanced networking and administrator information............................................................	260
Checking the status of the printer..............................................................................................................	260
Checking the virtual display.........................................................................................................................	260
Setting up e mail alerts.................................................................................................................................	260
Viewing reports................................................................................................................................................	261
Restoring factory default settings................................................................................................................	261
Clearing jams............................................................................................	262
Avoiding jams..................................................................................................................................................	262
Understanding jam numbers and locations.............................................................................................	262
201–202 paper jams......................................................................................................................................	264
203 paper jam.................................................................................................................................................	265
230 paper jam.................................................................................................................................................	266
231 paper jam...................................................................................................................................................	267
24x paper jam..................................................................................................................................................	268
250 paper jam..................................................................................................................................................	274
281 paper jam...................................................................................................................................................	275
4yy.xx paper jams............................................................................................................................................	277
455 staple jam..................................................................................................................................................	281
28y.xx paper jams...........................................................................................................................................	283
Troubleshooting.......................................................................................	284
Understanding the printer messages........................................................................................................	284
Solving basic printer problems...................................................................................................................	300
Solving printing problems..............................................................................................................................	301
Solving copy problems..................................................................................................................................	304
Solving scanner problems............................................................................................................................	307
Solving fax problems.....................................................................................................................................	309
Solving home screen application problems.............................................................................................	312
Solving option problems................................................................................................................................	313

Contents	6
Solving paper feed problems.......................................................................................................................	316
Solving print quality problems......................................................................................................................	317
Solving color quality problems....................................................................................................................	329
Embedded Web Server does not open....................................................................................................	332
Contacting customer support......................................................................................................................	332
Notices.......................................................................................................	334
Product information........................................................................................................................................	334
Edition notice...................................................................................................................................................	334
Power consumption........................................................................................................................................	338
Index..........................................................................................................	350

Safety information

7

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

•Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

•Disconnect all cords and cables from the printer before moving it.

•Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ 11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Safety information

8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Learning about the printer

9

Learning about the printer

Finding information about the printer

	What are you looking for?		Find it here
	Initial setup instructions:		Setup documentation—The setup documentation
	•	Connecting the printer	came with the printer and is also available at
	•	Installing the printer software	http://support.lexmark.com.
	Additional setup and instructions for using the printer:		User's Guide and Quick Reference Guide—The
	•	Selecting and storing paper and specialty media	guides are available at http://support.lexmark.com.
	•	Loading paper	Note: These guides are also available in other
	•	Configuring printer settings	languages.
	•	Viewing and printing documents and photos
	•	Setting up and using the printer software
	•	Configuring the printer on a network
	•	Caring for and maintaining the printer
	•	Troubleshooting and solving problems
	Information on setting up and configuring the accessibility		Lexmark Accessibility Guide—This guide is available
	features of your printer		at http://support.lexmark.com.
	Help using the printer software		Windows or Mac Help—Open a printer software
			program or application, and then click Help.
			Click ? to view context sensitive information.
			Notes:
			•	Help is automatically installed with the printer
				software.
			•	The printer software is located in the printer
				program folder or on the desktop, depending
				on your operating system.

Learning about the printer				10
	What are you looking for?		Find it here
	The latest supplemental information, updates, and customer		Lexmark support Web site—
	support:		http://support.lexmark.com
	•	Documentation	Note: Select your country or region, and then select
	•	Driver downloads	your product to view the appropriate support site.
	•	Live chat support	Support telephone numbers and hours of operation
	•	E mail support	for your country or region can be found on the
			support Web site or on the printed warranty that came
	•	Voice support
			with your printer.
			Record the following information (located on the
			store receipt and at the back of the printer), and have
			it ready when you contact customer support so that
			they may serve you faster:
			•	Machine Type number
			•	Serial number
			•	Date purchased
			•	Store where purchased
	Warranty information		Warranty information varies by country or region:
			•	In the U.S.—See the Statement of Limited
				Warranty included with this printer, or go to
				http://support.lexmark.com.
			•	In other countries and regions—See the printed
				warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

•Set up the printer near a properly grounded and easily accessible electrical outlet.

•Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard.

•Provide a flat, sturdy, and stable surface.

•Keep the printer:

–Away from the direct airflow of air conditioners, heaters, or ventilators

–Free from direct sunlight, humidity extremes, or temperature fluctuations

–Clean, dry, and free of dust

–Away from stray staples and paper clips

•Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer

11

5

1 4

3

2

1	Right side	307.34 mm (12.1 in.)
2	Front	444.5 mm (17.5 in.)
3	Left side	374.65 mm (14.75 in.)
4	Rear	100 mm (3.9 in.)
5	Top	304.8 mm (12 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Basic model

1	2	3

4

5

6

8

7

Learning about the printer

12

1 Automatic Document Feeder (ADF)

2ADF input tray

3ADF exit bin

4Printer control panel

5Exit tray 2

6Standard exit bin

7Standard 520 sheet tray

8 Multipurpose feeder

Configured models

You can configure your basic printer by adding optional trays. A 2,000-sheet high capacity feeder and a finisher bin can also be added.

1

2

3

4

1 Optional 520 sheet tray (Tray 2)

2Optional 520 sheet tray (Tray 2, Tray 3, and Tray 4)

3Optional 520 sheet tray (Tray 2)

4Optional 2,000 sheet tandem tray module

•850 sheet tray (Tray 3)

•1,150 sheet tray (Tray 4)

Learning about the printer

13

Fully configured model

1

2

1Finisher bin

The finisher bin can either be one of the following:

•Standard finisher (Punch/Stapler)

•Booklet finisher (Punch/Stapler/Booklet)

2 2,000 sheet high capacity feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

•Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

•Send a fax using the printer control panel.

•Send a fax to multiple fax destinations at the same time.

•Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

•Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer

14

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF)	Scanner glass

Use the ADF for multiple page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including two sided (duplex) pages. When using the ADF:

Note: Duplex scanning is available only in select printer models.

•Load the document into the ADF faceup, short edge first.

•Load up to 110 sheets of plain paper into the ADF.

•Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.

•Scan media weights from 38 to 128 g/m2 (25.67 to 86.48 lb).

•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

•Place a document facedown on the scanner glass in the corner with the green arrow.

•Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).

•Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer

15

Understanding the printer control panel

1	2			3		4

1 @ ! .	2 A B C		3 D E F
4 G H I	5 J K L		6 M N O
7 P Q R S	8 T U V		9 W X Y Z

*

0

#

					5
		7	6
Item		Description
1	Display	Shows the status of the printer, and allows printer setup and operation
2	Indicator light	• Off—The printer is off.

•Blinking green—The printer is warming up, processing data, or printing.

•Solid green—The printer is on, but idle.

•Blinking red—The printer requires operator intervention is needed.

3 Sleep	Enables Sleep Mode or Hibernate Mode
	The following are the statuses of the indicator light and the Sleep button:

•Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep button is unilluminated.

•Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is illuminated solid amber.

•Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep button is illuminated blinking amber.

•Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in pulsing pattern.

The following actions wake the printer from Sleep Mode:

•Touching the screen or any hard button presses.

•Opening an input tray, cover, or door.

•Sending a print job from the computer.

•Performing a Power On Reset (POR) with the main power switch.

4	Keypad	Lets you enter numbers, letter, or symbols
5	Submit	Lets you submit changes made in the printer settings
6	Stop/Cancel	Stops all printer activity
		Note: A list of option is displayed once Stopped appears on the display.
7	Home	Lets you navigate back to the home screen

Understanding the home screen

16

Understanding the home screen

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

123.123.123.123

Touch				To
Copy				Access the Copy menus and make copies.
E-mail				Access the E-mail menus and send e mails.
Fax				Access the Fax menus and send fax.
				Access the printer menus.
				Note: These menus are available only when the printer is in the Ready state.
FTP				Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP
				server.
Status message bar				• Show the current printer status such as Ready or Busy.
				•	Show printer conditions such as Toner Low or Cartridge Low.
				•	Show intervention messages so the printer can continue processing.
Status/Supplies				• Display a warning or error message whenever the printer requires intervention to
					continue processing.

•Access the messages screen for more information on the message, and how to clear it.

USB or USB	View, select, print, scan, or e mail photos and documents from a flash drive.
Thumbdrive	Note: This button appears only when you return to the home screen while a memory
	card or flash drive is connected to the printer.
Bookmarks	Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file
	links.
	Note: The tree view supports only bookmarks created from this function, and not from
	any other application.

Understanding the home screen		17
Touch	To
Held Jobs	Display all current held jobs.

Other buttons that may appear on the home screen:

	Touch	To
	Search held jobs	Search on any of the following items:
		•	User name for held or confidential print jobs
		•	Job names for held jobs, excluding confidential print jobs
		•	Profile names
		•	Bookmark container or print job names
		•	USB container or print job names for supported file types
	Release Held Fax	Access the list of held faxes.
		Note: This button appears only when there are held faxes with a
		scheduled hold time previously set.
	Lock Device	Open a password entry screen. Enter the correct password to lock
		the printer control panel.
		Note: This button appears only when the printer is unlocked and
		password has been set.
	Unlock Device	Open a password entry screen. Enter the correct password to
		unlock the printer control panel.
		Note: This button appears only when the printer is locked. The
		printer control panel buttons and shortcuts cannot be used
		while this appears.
	Cancel Jobs	Open the Cancel Jobs screen. The Cancel Jobs screen shows
		three headings: Print, Fax, and Network.
		The following options are available under the Print, Fax, and
		Network headings:
		•	Print job
		•	Copy job
		•	Fax profile
		•	FTP
		•	E-mail send
		Each heading has a list of jobs shown in a column under it which
		can show only three jobs per screen. If more than three jobs exist
		in a column, then an arrow appears enabling you to scroll through
		the jobs.
	Change Language	Launch the Change Language pop up window that lets you
		change the primary language of the printer.

Understanding the home screen

18

Features

	Feature	Description
	Menu trail line	A menu trail line is located at the top of each menu screen. This feature shows
	Sample: Menus > Settings > Copy	the path taken to arrive at the current menu.
	Settings > Number of Copies	Touch any of the underlined words to return to that menu.
		Number of Copies is not underlined since this is the current screen. If you
		touch an underlined word on the Number of Copies screen before the Number
		of Copies is set and saved, then the selection is not saved, and it does not
		become the default setting.
	Attendance message alert	If an attendance message affects a function, then this icon appears and the
		red indicator light blinks.
	Warning	If an error condition occurs, then this icon appears.
	Printer IP address	The IP address of your network printer is located at the top left corner of the
	Sample: 123.123.123.123	home screen and appears as four sets of numbers separated by periods. You
		can use the IP address when accessing the Embedded Web Server so you can
		view and remotely configure printer settings even when you are not physically
		near the printer.
Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Sample touch screen

	Touch	To
	Submit	Submit changes made in the printer settings.
	Sample Copy	Print a sample copy.

Understanding the home screen		19
Touch	To
Right arrow	Scroll to the right.

Left arrow

Scroll to the left.

Home	Return to the home screen.

Right increase Select a higher value.

Left decrease Select a lower value.

Exit					Exit from the current screen.

Tips	Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

	Touch	To
	Accept	Save a setting.

Cancel	•	Cancel an action or a selection.
	•	Exit a screen and return to the previous screen without saving changes.

Understanding the home screen	20
Touch	To
Reset	Reset values on the screen.

Setting up and using the home screen applications

21

Setting up and using the home screen applications

Notes:

•Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded applications.

•There may be additional solutions and applications available for purchase. For more information, go to http://support.lexmark.com or contact the place where you purchased the printer.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1Obtain the printer IP address:

•From the printer control panel home screen

•From the TCP/IP section in the Network/Ports menu

•By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > General Settings > Home screen customization. A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

Setting up and using the home screen applications

22

Activating the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 21.

For detailed information about configuring and using the home screen applications, go to the Lexmark Web site at http://support.lexmark.com.

Setting up Forms and Favorites

Icon	Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon	Description

The application lets you capture a digital image of a hard copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

•The printer must have permission to write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

•The Scan to Network icon appears only when one or more destinations are defined.

Setting up and using the home screen applications

23

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS Scan

Icon Description

The Web Services Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows based application. To learn more about WS Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up and using the home screen applications

24

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

Exporting a configuration to a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Export.

6Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved.

Importing a configuration from a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

Setting up and using the home screen applications

25

5 Click Configure > Import.

6Browse to the saved configuration file that was exported from a previously configured printer, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click

Apply.

Additional printer setup

26

Additional printer setup

Turning on the printer

1 Open the front door.

2 Press the printer power switch.

3 Close the front door.

Additional printer setup

27

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

•Memory cards

–Printer memory

–Flash memory

–Fonts

•Firmware cards

–Bar Code

–PrintCryptionTM

•Printer hard disk

•LexmarkTM Internal Solutions Ports (ISP)

–RS 232 C Serial ISP

–Parallel 1284 B ISP

–MarkNetTM N8250 802.11 b/g/n Wireless ISP

–MarkNet N8130 10/100 Fiber ISP

–MarkNet N8120 10/100/1000 Ethernet ISP

Note: An external kit is needed to support the ISP.

Accessing the system board

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Additional printer setup

28

Note: This task requires a flathead screwdriver.

1 Turn the screws counterclockwise to loosen them.

2 Pull the system board forward to remove it.

3Use the following illustration to locate the appropriate connectors.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup

29

1

2

3

1 ISP connector

2Firmware and flash memory card connectors

3 Memory card connectors

4 Push the system board back into place.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board.

1Access the system board.

For more information, see “Accessing the system board” on page 27.

Note: This task requires a flathead screwdriver.

2Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup

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3 On the system board, open the memory card connector latches.

4 Align the notch on the memory card to the ridge on the connector.

2

1

1 Notch

2 Ridge