Brother MFC-8510DN, MFC-8520DN Advanced User Guide

Advanced User’s Guide

MFC-8510DN

MFC-8520DN

Not all models are available in all countries.

Version 0

UK/IRE

User's Guides and where do I find them?

Which Guide?	What's in it?	Where is it?
Product Safety	Read this Guide first. Please read the Safety	Printed / In the box
Guide	Instructions before you set up your machine.
	See this Guide for trademarks and legal
	limitations.
Quick Setup Guide	Follow the instructions for setting up your	Printed / In the box
	machine and installing the drivers and
	software for the operating system and
	connection type you are using.
Basic User's Guide	Learn the basic Fax, Copy, Scan and Direct	Printed / In the box
	Print operations and how to replace	For
	consumables. See troubleshooting tips.
		Czech Republic,
		Republic of Bulgaria,
		Republic of Hungary,
		Republic of Poland,
		Romania,
		Slovak Republic :
		PDF file / Installer CD-ROM /
		In the box
Advanced User's	Learn more advanced operations: Fax,	PDF file / Installer CD-ROM /
Guide	Copy, security features, printing reports and	In the box
	performing routine maintenance.
Software User's	Follow these instructions for Printing,	PDF file / Installer CD-ROM /
Guide	Scanning, Network Scanning, Remote	In the box
	Setup, PC-Fax, and using the Brother
	ControlCenter utility.
Network User's	This Guide provides useful information	PDF file / Installer CD-ROM /
Guide	about wired and wireless network settings	In the box
	and security settings using the Brother
	machine. You can also find supported
	protocol information for your machine and
	detailed troubleshooting tips.
Google Cloud Print	This Guide provides details on how to	PDF file / Brother Solutions
Guide	configure your Brother machine to a Google	Center 2
	account and use Google Cloud Print
	services for printing over the Internet from
	devices using Gmail™ for mobile, GOOGLE
	DOCS™ for mobile and applications for the
	Chrome OS.
Mobile Print/Scan	This Guide provides useful information	PDF file / Brother Solutions
Guide for Brother	about printing JPEG and PDF 1 files from	Center 2
iPrint&Scan	your mobile device and scanning from your
	Brother machine to your mobile device when
	connected on a Wi-Fi network.

1PDF printing is not supported on Windows® Phone.

2Visit us at http://solutions.brother.com/.

i

Table of Contents
1	General Setup	1
	Memory storage.....................................................................................................	1
	Automatic Daylight Saving Time............................................................................	1
	Ecology features....................................................................................................	2
	Toner Save ......................................................................................................	2
	Sleep Time ......................................................................................................	2
	Deep Sleep mode............................................................................................	2
	Quiet mode feature................................................................................................	3
	Quiet mode ......................................................................................................	3
	LCD Contrast.........................................................................................................	3
	Mode Timer............................................................................................................	4
2	Security features	5
	Secure Function Lock 2.0 ......................................................................................	5
	Setting the password for the administrator .....................................................	6
	Changing the password for the administrator..................................................	6
	Setting up the Public user mode......................................................................	7
	Setting up restricted users...............................................................................	7
	Turning Secure Function Lock on/off...............................................................	8
	Switching Users...............................................................................................	8
	Setting Lock...........................................................................................................	9
	Setting up the password ................................................................................	10
	Changing your Setting Lock password ..........................................................	10
	Turning Setting Lock on/off............................................................................	11
	Restricting dialling................................................................................................	11
	Dial pad restriction.........................................................................................	11
	One Touch restriction ....................................................................................	12
	Speed Dial restriction ....................................................................................	12
	LDAP server restriction..................................................................................	12

ii

3	Sending a fax	13
	Additional sending options...................................................................................	13
	Changing a 2-sided fax layout (MFC-8520DN) .............................................	13
	Sending faxes using multiple settings ...........................................................	13
	Contrast .........................................................................................................	14
	Changing Fax Resolution ..............................................................................	14
	Additional sending operations..............................................................................	15
	Sending a fax manually .................................................................................	15
	Dual access ...................................................................................................	15
	Broadcasting..................................................................................................	16
	Real Time Transmission ................................................................................	17
	Overseas Mode .............................................................................................	18
	Delayed Fax ..................................................................................................	18
	Delayed batch transmission ..........................................................................	19
	Checking and cancelling waiting jobs............................................................	19
	Electronic cover page ....................................................................................	20
	Destination Display ........................................................................................	22
	Polling overview...................................................................................................	23
	Polled transmit...............................................................................................	23
4	Receiving a fax	25
	Remote Fax Options............................................................................................	25
	Fax Forwarding..............................................................................................	25
	Fax Storage ...................................................................................................	25
	Changing Remote Fax Options .....................................................................	26
	Remote retrieval ............................................................................................	27
	Remote fax commands..................................................................................	29
	Additional receiving operations............................................................................	30
	Printing a reduced incoming fax ....................................................................	30
	Duplex (2-sided) printing for FAX mode ........................................................	30
	Setting the Fax Receive Stamp .....................................................................	31
	Setting the Print Density ................................................................................	31
	Printing a fax from the memory .....................................................................	31
	Out of Paper Reception .................................................................................	32
	Polling overview...................................................................................................	32
	Polling receive ...............................................................................................	32
	Stop polling ....................................................................................................	33
5	Dialling and storing numbers	34
	Telephone line services .......................................................................................	34
	BT Call Sign (U.K. only).................................................................................	34
	Additional dialling operations ...............................................................................	34
	Combining quick dial numbers ......................................................................	34
	Additional ways to store numbers........................................................................	35
	Setting up Groups for Broadcasting ..............................................................	35
	Changing Group numbers .............................................................................	39
	Deleting Group numbers ...............................................................................	41

iii

6	Printing reports	42
	Fax reports...........................................................................................................	42
	Transmission Verification Report...................................................................	42
	Fax Journal (Activity Report) .........................................................................	42
	Reports ................................................................................................................	43
	How to print a report ......................................................................................	43
7	Making copies	44
	Copy settings.......................................................................................................	44
	Stop copying..................................................................................................	44
	Enlarging or reducing the image copied ........................................................	44
	Using the Options key ...................................................................................	46
	Sorting copies................................................................................................	47
	Improving copy quality...................................................................................	47
	Adjusting Brightness and Contrast ................................................................	48
	Making N in 1 copies (page layout) ...............................................................	49
	2 in 1 ID Copy................................................................................................	50
	Tray selection ................................................................................................	51
	Duplex (2-sided) copying.....................................................................................	52
	Duplex Copy (long edge flip) .........................................................................	52
	Advanced Duplex Copy (short edge flip) .......................................................	53
A	Routine maintenance	55
	Cleaning and checking the machine....................................................................	55
	Checking the Page Counters.........................................................................	56
	Checking the remaining life of parts ..............................................................	56
	Replacing periodic maintenance parts.................................................................	56
	Packing and shipping the machine ......................................................................	57
B	Options	59
	Optional paper tray (LT-5400) .............................................................................	59
	Memory board......................................................................................................	59
	SO-DIMM Types............................................................................................	59
	Installing extra memory .................................................................................	60
C	Glossary	62
D	Index	65

iv

v

1 General Setup

Memory storage

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast, Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programmed fax timer jobs (e.g. Delayed Fax) for up to 60 hours. Other fax jobs in the machine's memory will not be lost.

Automatic Daylight	1
Saving Time

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn.

a Press Menu, 0, 2, 2.

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

1

Chapter 1

Ecology features

Toner Save

You can save toner using this feature. When you set Toner Save to On, prints appear lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Greyscale images.

Sleep Time

The Sleep mode setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is turned off. The machine will wake up and start printing when it receives a print job.

You can choose how long the machine must be idle before it goes into Sleep mode. When the machine receives a fax or a print job, the timer will be reset. The default setting is 3 minutes.

While the machine is in Sleep mode the LCD will show Sleep.

a Press Menu, 1, 4, 2.

b Enter the length of time (0-90 minutes) the machine is idle before entering Sleep mode.

Press OK.

c Press Stop/Exit.

Deep Sleep mode

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically and the LCD will show

Deep Sleep. Deep Sleep mode uses less power than Sleep mode. The machine will wake up when it receives a fax or a print job.

2

Quiet mode feature

Quiet mode

The Quiet mode setting can reduce noise while printing. When Quiet Mode is turned On, the print speed becomes slower. The default setting is Off.

a Press Menu, 1, 5.

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

General Setup

LCD Contrast

You can change the contrast to make the	1
LCD look lighter or darker.

a Press Menu, 1, 7.

b Press c to make the LCD darker. Or, press d to make the LCD lighter. Press OK.

c Press Stop/Exit.

3

Chapter 1

Mode Timer

The machine has three mode keys on the control panel: FAX, SCAN, and COPY.

You can set how much time the machine takes after the last Copy or Scan operation to return to FAX mode. If you choose Off, the machine will stay in the mode you used last.

This setting also sets the time the machine will change from registered user to the Public mode when using Secure Function Lock. (See Switching Users uu page 8.)

a Press Menu, 1, 1.

b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

4

2 Security features

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan 1

USB Direct

Print 2

Page Limit 3

1Scan includes scan jobs sent via Brother iPrint&Scan.

2Print includes print jobs via Google Cloud Print and Brother iPrint&Scan.

3Page Limit is configured using Web Based Management.

This feature also prevents users from changing the default settings of the machine by limiting access to the user-defined Menu settings.

Before using the security features you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a password to use the machine.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Customer Service.

Note

• Secure Function Lock can be set manually

at the control panel, or by using Web 2 Based Management or BRAdmin

Professional 3 (Windows® only). We recommend using Web Based Management or BRAdmin Professional 3

(Windows® only) to configure this feature. (uu Network User's Guide)

•Only administrators can set limitations and make changes for each user.

•When Secure Function Lock is on, you can only use 1.Contrast,

6.Polled TX and 7.Coverpage under

2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any of the function in the Fax menu.

•Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

5

Chapter 2

Setting the password for the administrator

The password you set in these steps is for the administrator. This password is used to set up users and to turn the Secure Function Lock on or off. (See Setting up restricted users uu page 7 and Turning Secure Function Lock on/off uu page 8.)

a Press Menu, 1, 8, 1.

b Enter a four-digit number for the password using numbers 0-9. Press OK.

c Re-enter the password when the LCD shows Verify:.

Press OK.

d Press Stop/Exit.

6

Changing the password for the administrator

a Press Menu, 1, 8, 1.

b Press a or b to choose Set Password. Press OK.

c Enter the registered four-digit password. Press OK.

d Enter a four-digit number for the new password.

Press OK.

e If the LCD shows Verify: re-enter the new password.

Press OK.

f Press Stop/Exit.

Setting up the Public user mode

Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user.

a Press Menu, 1, 8, 1.

b Press a or b to choose Setup ID. Press OK.

c Enter the administrator password. Press OK.

d Press a or b to choose Public. Press OK.

e Press a or b to choose Enable or

Disable for Fax Tx. Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan,

USB Direct and Print. When the LCD shows Exit, press OK.

f Press Stop/Exit.

Security features

Setting up restricted users

You can set up users with a password and restrict the functions that are available to them. You can set up more advanced

restrictions, such as by page count or PC 2 user login name, through Web Based Management. (uu Network User's Guide)

You can set up to 25 restricted users.

a Press Menu, 1, 8, 1.

b Press a or b to choose Setup ID. Press OK.

c Enter the administrator password. Press OK.

d Press a or b to choose UserXX. Press OK.

e Use the numeric keys to enter the user name. (uu Basic User's Guide:

Entering text) Press OK.

f Enter a four-digit password for the user. Press OK.

g Press a or b to choose Enable or

Disable for Fax Tx. Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan,

USB Direct and Print. When the LCD shows Exit, press OK.

h Repeat steps d to g for entering each additional user and password.

i Press Stop/Exit.

Note

You cannot input the same name for different users.

7

Chapter 2

Turning Secure Function Lock on/off

If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password.

Turning Secure Function Lock on

a Press Menu, 1, 8, 1.

b Press a or b to choose Lock OffiOn. Press OK.

c Enter your four-digit administrator password.

Press OK.

Turning Secure Function Lock off

a Press Menu, 1, 8, 1.

b Press a or b to choose Lock OniOff. Press OK.

c Enter your four-digit administrator password.

Press OK.

Switching Users

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user mode

a Hold down Shift and press

Secure Print.

b Press a or b to choose ID. Press OK.

c Enter your four-digit password. Press OK.

Note

•If the current ID is restricted for the function you want to use,

Access Denied will appear on the LCD and then the machine will ask you to confirm your name. If you are allowed to access the function you want to use, press a or b to choose your name and enter your four-digit password.

•If your User ID has a page limit restriction and you have already reached the maximum number of pages, the LCD will show Limit Exceeded when you print data. Contact your administrator to check your Secure Function Lock Settings.

8

Changing to the Public mode

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1, 1). (See Mode Timer

uu page 4.) You can also exit from the restricted user mode by pressing the current Mode key you are in. Then LCD will ask you

Go to Public?.

Press 1 to choose 1.Yes.

Note

If the function you want to use is restricted for all users, Not Available will appear on the LCD and the machine will go back to the Ready mode, and you cannot access the function you want to use. Contact your administrator to check your Secure Function Lock Settings.

Security features

Setting Lock

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you

2

forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service.

While the Setting Lock is On, you cannot change the settings without a password. You can only change the following Fax transmission settings that are in the FAX menu (Menu, 2, 2).

Contrast

Fax Resolution

Delayed Fax

Real Time TX

Polled TX

Overseas Mode

Machine settings cannot be changed using the Remote Setup while Setting Lock is On.

9

Chapter 2

Setting up the password

a Press Menu, 1, 8, 2.

b Enter a four-digit number for the password using numbers 0-9. Press OK.

c Re-enter your password when the LCD shows Verify:.

Press OK.

d Press Stop/Exit.

10

Changing your Setting Lock password

a Press Menu, 1, 8, 2.

b Press a or b to choose Set Password. Press OK.

c Enter your current four-digit password. Press OK.

d Enter a four-digit number for the new password.

Press OK.

e Re-enter your new password when the LCD shows Verify:.

Press OK.

f Press Stop/Exit.

Turning Setting Lock on/off

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on

a Press Menu, 1, 8, 2.

b Press a or b to choose On. Press OK.

c Enter your four-digit password. Press OK.

d Press Stop/Exit.

Turning Setting Lock off a Press Menu, 1, 8, 2.

b Enter your four-digit password. Press OK twice.

c Press Stop/Exit.

Security features

Restricting dialling

This feature is to prevent users from sending a fax or calling a wrong number by mistake. You can set the machine to restrict dialling

when you use the dial pad, One Touch, 2 Speed Dial or LDAP search 1.

If you choose Off, the machine does not restrict the dialling method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialling method.

1LDAP is available as a download from the Brother Solutions Center at: http://solutions.brother.com/.

Dial pad restriction

a Press Menu, 2, 6, 1.

b Press a or b to choose On, Off or

Enter # twice. Press OK.

c Press Stop/Exit.

11

Chapter 2

One Touch restriction

a Press Menu, 2, 6, 2.

b Press a or b to choose On, Off or

Enter # twice. Press OK.

c Press Stop/Exit.

Speed Dial restriction

a Press Menu, 2, 6, 3.

b Press a or b to choose On, Off or

Enter # twice. Press OK.

c Press Stop/Exit.

12

LDAP server restriction

(The LDAP function is available as a download.)

a Press Menu, 2, 6, 4.

b Press a or b to choose On, Off or

Enter # twice. Press OK.

c Press Stop/Exit.

Note

•The Restricting dialling feature will not work if you use an external handset.

•The machine cannot restrict dialling when you use the Redial/Pause button.

•If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialling.

3 Sending a fax

Additional sending options

Changing a 2-sided fax layout (MFC-8520DN)

You need to choose the duplex scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Press Menu, 1, 9, 3.

b Do one of the following:

If your document is flipped on the Long edge, press a or b to choose

Long edge. Press OK.

Long edge

Portrait

Landscape

Sending faxes using multiple settings

Before you send a fax, you can change any combination of these settings: contrast, resolution, Overseas mode, delayed fax 3 timer, polling transmission, real time

transmission or cover page settings.

a Make sure you are in FAX mode . After each setting is accepted, the LCD asks if you want to enter more settings.

22.Setup Send

	Next?
a	1.Yes
b	2.No

Select ab or OK b Do one of the following:

To change more settings, press 1. The LCD returns to the Setup Send menu so you can change another setting.

If you have finished changing settings, press 2 and go to the next step for sending your fax.

If your document is flipped on the Short edge, press a or b to choose

Short edge. Press OK.

Short edge

Portrait

Landscape

c Press Stop/Exit.

13

Chapter 3

Contrast

For most documents the default setting of Auto will give the best results.

Auto automatically chooses a suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Make sure you are in FAX mode . b Load your document.

c Press Menu, 2, 2, 1.

d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

14

Changing Fax Resolution

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes.

To change the default Fax Resolution setting

a Make sure you are in FAX mode . b Press Menu, 2, 2, 2.

c Press a or b to choose Standard,

Fine, S.Fine or Photo. Press OK.

Note

You can choose four different resolution settings.

Standard: Suitable for most typed documents.

Fine: Good for small print and transmits a little slower than Standard resolution.

S.Fine: Good for small print or artwork and transmits slower than Fine resolution.

Photo: Use when the document has varying shades of gray or is a photograph. This has the slowest transmission time.

Additional sending operations

Sending a fax manually

Manual transmission

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in FAX mode . b Load your document.

c Pick up the handset of an external telephone and listen for a dial tone.

d Dial the fax number using the external telephone.

e When you hear the fax tone, press

Start.

If you are using the scanner glass, press 1 to send a fax.

f Replace the handset of the external telephone.

Sending a fax

Dual access

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that 3 is printed on them.

Note

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

15

Chapter 3

Broadcasting

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

You can broadcast to 366 different numbers. This will depend on how many Groups, access codes or credit card numbers you have saved, and on how many delayed or stored faxes are in the memory.

Before you begin the broadcast

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (uu Basic User's Guide: Storing One Touch Dial numbers and Storing Speed Dial numbers)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many previously stored One Touch Dial and Speed Dial numbers for easier dialling. (See Setting up Groups for Broadcasting uu page 35.)

How to broadcast a fax

Note

Use (Address Book) to help you choose numbers easily.

a Make sure you are in FAX mode . b Load your document.

c Enter a number. Press OK.

You can use either a One Touch,

a Speed Dial, a Group number, or a number manually entered using the dial pad. (uu Basic User's Guide: How to dial)

d Repeat step c until you have entered all the fax numbers you want to broadcast to.

e Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

Note

The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.

16

Cancelling a Broadcast in progress

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job number followed by the fax number or name being dialled (for example, #001 0123456789) and the broadcast job number (for example,

Broadcast#001).

27.Remaining Jobs a #001 0123456789 b Broadcast#001

Select ab or OK

b Press a or b to choose one of the following:

Choose the fax number being dialled, and press OK.

Choose the broadcast job number, and press OK.

27.Remaining		Jobs
	Broadcast#001
a	1.Clear
b	2.Exit
Select ab or		OK

c Press 1 to cancel the fax number or Broadcast job number you chose in step b, or press 2 to exit without cancelling.

If you chose to only cancel the fax currently being sent in step b, the LCD will ask you if you want to cancel the broadcast job. Press 1 to clear the whole broadcast job or 2 to exit.

d Press Stop/Exit.

Sending a fax

Real Time Transmission

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialling and sending.

Sometimes, you may want to send an

important document immediately, without 3 waiting for memory transmission. You can set Real Time TX to On for all documents or

Next Fax:On for the next fax only.

Note

•If the memory is full and you are sending a fax from the ADF, the machine will send the document in real time (even if

Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Sending in real time for all faxes

a Make sure you are in FAX mode . b Press Menu, 2, 2, 5.

c Press a or b to choose On. Press OK.

17