Brother HL-1210W User Guide

User’s Guide

Brother Laser Printer

HL-1200

HL-1201

HL-1210W

HL-1211W

For visually-impaired users

You can read this manual with Screen Reader ‘text-to-speech’ software.

You must set up the hardware and install the driver before you can use the machine.

Please use the Quick Setup Guide to set up the machine. You can find a printed copy in the box. Please read this User’s Guide thoroughly before you use the machine.

Please visit us at http://support.brother.com where you can get product support, the latest driver updates and utilities, and answers to frequently asked questions (FAQs) and technical questions.

Note: Not all models are available in all countries.

Version 0

OCE/ASA/SAF/GLF

Brother numbers

IMPORTANT

For technical and operational help, you must call the country where you bought the machine.

Register your product

Please complete the Brother Warranty Registration or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration

Frequently asked questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your machine needs. You can download the latest drivers, software and utilities, read FAQs and troubleshooting tips to learn how to get the most from your Brother product.

http://support.brother.com

You can check here for Brother driver updates.

Customer Service

Visit http://www.brother.com for contact information on your local Brother office.

Internet Addresses

Brother Global website: http://www.brother.com

For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates and Utilities: http://support.brother.com

i

User’s Guides and where to find them?

	Which manual?	What's in it?	Where is it?
			Windows users	Macintosh users
	Product Safety Guide	Read this Guide first.
		Please read the Safety
		Instructions before you set
		up your machine. See this
		Guide for trademarks and	http://support.brother.com
		legal limitations.
	Quick Setup Guide	Follow the instructions for
		setting up your machine
		and installing the drivers
		and software for the
		operating system and
		connection type you are	http://support.brother.com
		using.
	User’s Guide	Learn the print operations,		http://support.brother.com
		how to replace
		consumables, and
		performing routine
		maintenance. See
		troubleshooting tips.	http://support.brother.com
	Network User’s	This Guide provides useful		http://support.brother.com
	Guide	information about wireless
	(HL-1210W and HL-	network settings and
		security settings using the
	1211W)
		Brother machine. You can
		also find supported	http://support.brother.com
		protocol information for
		your machine and detailed
		troubleshooting tips.
	Mobile Print/Scan	This Guide provides useful	http://support.brother.com
	Guide for Brother	information about printing
	iPrint&Scan	from your mobile device
	(HL-1210W and HL-	and scanning from your
		Brother machine to your
	1211W)
		mobile device when
		connected on a Wi-Fi®
		network.

ii

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

		WARNING	WARNING indicates a potentially hazardous situation which, if not avoided,
			could result in death or serious injuries.
IMPORTANT			IMPORTANT indicates a potentially hazardous situation which, if not avoided,
			may result in damage to property or loss of product functionality.
NOTE			NOTE specifies the operating environment, conditions for installation, or
			special conditions of use.
			Prohibition icons indicate actions that must not be performed.
			Electrical Hazard icons alert you to possible electrical shock.
			Fire Hazard icons alert you to the possibility of fire.
			Hot Surface icons warn you not to touch machine parts that are hot.
Bold			Bold style identifies keys on the machine control panel or computer screen.
Italics			Italicized style emphasizes an important point or refers you to a related topic.

iii

Accessing Brother Utilities (Windows®)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device.

a (Windows® XP, Windows Vista®, Windows® 7, Windows Server® 2003, Windows Server® 2008 and Windows Server® 2008 R2)

Click

(Start) > All Programs > Brother > Brother Utilities.

(Windows® 8 and Windows Server® 2012)

Tap or double-click (Brother Utilities) either on the Start screen or the desktop. (Windows® 8.1 and Windows Server® 2012 R2)

Move your mouse to the lower left corner of the Start screen and click (if you are using a touchbased device, swipe up from the bottom of the Start screen to display the Apps screen). When the

Apps screen appears, tap or click (Brother Utilities). b Select your machine.

c Choose the operation you want to use.

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Table of Contents
1	Printing Methods	1
	About this Machine ....................................................................................................................................	1
	Machine overview................................................................................................................................	1
	Acceptable paper.......................................................................................................................................	2
	Paper capacity of the paper tray..........................................................................................................	2
	2-sided printing ..........................................................................................................................................	3
	Guidelines for printing on both sides of the paper ...............................................................................	3
	Manual 2-sided printing .......................................................................................................................	4
2	Driver and Software	5
	Printer driver ..............................................................................................................................................	5
	Printing a document.............................................................................................................................	6
	Printer driver settings...........................................................................................................................	7
	Windows® ..................................................................................................................................................	8
	Accessing the printer driver settings....................................................................................................	8
	Features in the Windows® printer driver..............................................................................................	8
	Basic tab..............................................................................................................................................	9
	Advanced tab.....................................................................................................................................	15
	Print Profiles tab ................................................................................................................................	21
	Device Settings tab............................................................................................................................	23
	Support ..............................................................................................................................................	24
	Uninstalling the printer driver.............................................................................................................	25
	Status Monitor ...................................................................................................................................	26
	Macintosh ................................................................................................................................................	28
	Features in the printer driver (Macintosh)..........................................................................................	28
	Choosing page setup options ............................................................................................................	28
	Removing the printer driver ...............................................................................................................	35
	Status Monitor ...................................................................................................................................	35
	Software ..................................................................................................................................................	37
	Remote Printer Console (Windows® HL-1200 and HL-1201 only)....................................................	37
	Software for networks (HL-1210W and HL-1211W only) ..................................................................	37
3	General Information	38
	Control panel ...........................................................................................................................................	38
	LEDs (Light Emitting Diodes) ............................................................................................................	38
	Service call indications ......................................................................................................................	43
	Power On/Off key ..............................................................................................................................	44
	Print a Printer Settings page....................................................................................................................	45
	Using the Power On/Off key ..............................................................................................................	45
	Using the printer driver ......................................................................................................................	45
	Ecology features......................................................................................................................................	46
	Toner Save ........................................................................................................................................	46
	Sleep Time ........................................................................................................................................	46
	Deep Sleep mode..............................................................................................................................	46
	Auto Power Off ..................................................................................................................................	47

v

A	Troubleshooting and other information	48
	Consumable items...................................................................................................................................	48
	Toner Setting ...........................................................................................................................................	50
	Identifying your problem ..........................................................................................................................	51
	Error messages in the Status Monitor .....................................................................................................	52
	Improving the print quality........................................................................................................................	53
	Paper jams...............................................................................................................................................	57
	If you are having difficulty with your machine ..........................................................................................	61
	Cleaning and Checking the machine .......................................................................................................	63
	Machine Information ................................................................................................................................	64
	Default settings..................................................................................................................................	64
B	Specifications	66
	General ....................................................................................................................................................	66
	Print media...............................................................................................................................................	69
	Important information for choosing your paper........................................................................................	70
	Printer ......................................................................................................................................................	71
	Network (LAN) (HL-1210W and HL-1211W only)....................................................................................	72
C	Index	73

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1 Printing Methods

1

About this Machine

Machine overview

5

1

3

4

2

1Top cover

2Control panel

3Face-down output tray support flap (support flap)

4Paper tray

5USB port

NOTE

For details about how the LEDs show the machine’s status, see LEDs (Light Emitting Diodes) on page 38. For the Power On/Off key functions, see Power On/Off key on page 44.

1

Printing Methods

Acceptable paper

1

Print quality may vary according to the type of paper you are using. For best results, follow the instructions below:

DO NOT put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds.

For correct printing, you must choose the same paper size from your software application as the paper in the tray.

Avoid touching the printed surface of the paper immediately after printing.

Before you buy a lot of paper, test a small quantity to make sure that the paper is suitable.

Paper capacity of the paper tray

Paper size	Paper types	No. of sheets	Paper weight
A4, Letter, Legal, Folio 1,	Plain paper and	Up to 150 sheets (80 g/m2)	65 - 105 g/m2
A5, A5(Long Edge), B5,	Recycled paper
Executive

1 Folio size is 215.9 mm x 330.2 mm.

2

Printing Methods

2-sided printing

1

The supplied printer drivers all enable 2-sided printing. For more information about how to choose the settings, see 2-sided / Booklet on page 12 for Windows® and 2-sided Printing on page 34 for Macintosh.

Guidelines for printing on both sides of the paper

If the paper is thin, it may wrinkle.

If paper is curled, straighten it and put it back in the paper tray. If the paper continues to curl, replace the paper.

If the paper is not feeding correctly, it may be curled. Remove the paper and straighten it. If the paper continues to curl, replace the paper.

When you use the manual 2-sided function, it is possible that there may be paper jams or poor print quality. (If there is a paper jam, see Paper jams on page 57. If you have a print quality problem, see Improving the print quality on page 53.)

3

Printing Methods

Manual 2-sided printing

		1
	If you are using the Macintosh Printer Driver, see Manual 2-sided Printing on page 34.

Manual 2-sided printing with the Windows® printer driver

a Choose the following settings from each drop-down list of the printer driver.

Paper Size

You can use all the paper sizes specified for the tray you are using.

Media Type

You can use all the media types that are specified for the tray you are using.

2-sided / Booklet Choose 2-sided (Manual).

2-sided Type in 2-sided Settings

There are four options for each orientation. (See 2-sided / Booklet on page 12.)

Binding Offset in 2-sided Settings

You can specify the offset for binding. (See 2-sided / Booklet on page 12.)

For any other settings, see Driver and Software in Chapter 2.

b Send the print data to the machine. The machine will print all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper to print the odd-numbered pages.

NOTE

Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.

4

2 Driver and Software

Printer driver

2

A printer driver is software that translates data from the format used by a computer to the format that a particular printer needs. Typically, this format is page description language (PDL).

The printer drivers for the supported versions of Windows® is on the CD-ROM we have supplied and for Macintosh it is on the Brother Solutions Center website at http://support.brother.com. Install the drivers by

following the steps in the Quick Setup Guide. The latest printer drivers for Windows® and Macintosh can be downloaded from the Brother Solutions Center website at:

http://support.brother.com

For Windows®

 Windows® printer driver (the most suitable printer driver for this product)

For Macintosh

 Macintosh printer driver (the most suitable printer driver for this product)

For Linux® 1 2

LPR printer driver

CUPS printer driver

1For more information and to download the printer driver for Linux please visit your model page at http://support.brother.com or use the link on the CD-ROM we have supplied.

2Depending on Linux distributions, the driver may not be available or it may be released after the initial release of your model.

5

Driver and Software

Printing a document

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed plain paper and recycled paper to the machine. (See Paper capacity of the	2
paper tray on page 2.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother HL-XXXX (Where XXXX is your model name.) as your printer driver from the Print or Print Settings menu in your software application, and then click OK or Print to begin printing.

b Your computer sends the data to the machine. The Ready LED () will blink.

c When the machine finishes printing all the data, the Ready LED () finishes blinking.

NOTE

•You can choose the paper size and orientation in your application software.

•If your application software does not support your custom paper size, choose the next largest paper size.

•Then adjust the print area by changing the right and left margins in your application software.

6

Driver and Software

Printer driver settings

You can change the following printer settings when you print from your computer:

	 Paper Size	2
	 Orientation
	 Copies
	 Media Type
	 Print Quality (For HL-1200 and HL-1201)
	Resolution (For HL-1210W and HL-1211W)
	 Print Settings
	 Multiple Page
	 2-sided / Booklet
	 Print Preview
	 Scaling
	 Reverse Print
	 Use Watermark
	 Header-Footer Print
	 Toner Save Mode
	 Administrator
	 Density Adjustment
	 Improve Print Output
	 Skip Blank Page
	 Print Text in Black
	 Print Archive
	 Print Profile

7

Driver and Software

Windows®

Accessing the printer driver settings

2

a (For Windows® XP and Windows Server® 2003) Click Start, and then Printers and Faxes.

(For Windows Vista® and Windows Server® 2008)

Click the	(Start) button, Control Panel, Hardware and Sound, and then Printers.
(For Windows® 7 and Windows Server® 2008 R2)
Click the	(Start) button, and then click Devices and Printers.

(For Windows® 8)

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings, and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

(For Windows Server® 2012 and Windows Server® 2012 R2)

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings, and then click Control Panel. In the Hardware group, click View devices and printers.

b Right-click the Brother HL-XXXX icon (where XXXX is your model name) and select Printer properties (Properties), and Brother HL-XXXX if necessary. The printer properties dialog box appears.

c Choose the General tab and then click Preferences... (Printing Preferences...).

Features in the Windows® printer driver

For more information, see the Help text in the printer driver.

NOTE

•The screens in this section are from Windows® 7. The screens on your PC will vary depending on your operating system.

•To access the printer driver settings, see Accessing the printer driver settings on page 8.

8

Driver and Software

Basic tab

You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.

2

1

3

2

4

a Choose the Paper Size, Orientation, Copies, Media Type, Print Quality 1 or Resolution 2 and Print Settings (1).

b Choose Multiple Page and 2-sided / Booklet (2). c Confirm your current settings in the window (3).

d Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

1For HL-1200 and HL-1201

2For HL-1210W and HL-1211W

NOTE

If you want to preview your document before printing, check the Print Preview check box (4).

Paper Size

From the drop-down list choose the Paper Size you are using.

9

Driver and Software

Orientation

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical)	Landscape (Horizontal)	2

Copies

The copies selection sets the number of copies that will be printed.

Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Collate checked

Collate non-checked

Media Type

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper

Recycled Paper

Print Quality (For HL-1200 and HL-1201)

You can change the print quality as follows:

Draft

Normal

Fine

10

Driver and Software

Resolution (For HL-1210W and HL-1211W)

You can change the resolution as follows:

 300 dpi

 600 dpi

2

 HQ 1200

Print Settings

You can change the print settings as follows:

Graphics

This is the best mode for printing documents that contain graphics.

Text

This is the best mode for printing text documents.

Manual

You can change the settings manually by choosing Manual and clicking the Manual Settings... button. You can set brightness, contrast and other settings.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

Page Order

When N in 1 option is selected, the page order can be selected from the drop-down list.

Border Line

When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a solid border, dash border or no border around each page on the sheet.

Print cut-out line

When 1 in NxN Pages option is selected, the Print cut-out line option can be selected. This option allows you to print a faint cut-out line around the printable area.

11

Driver and Software

2-sided / Booklet

When you want to print a booklet or do 2-sided printing, use this function.

 None

This disables 2-sided printing.

2

2-sided (Manual)

When you want to do 2-sided printing, use this option.

•2-sided (Manual)

The machine prints all the even numbered pages first. Then the printer driver will stop and show the instructions required to re-insert the paper. When you click OK the odd numbered pages will be printed.

When you choose 2-sided (Manual), the 2-sided Settings... button becomes available to choose. You can set following settings in the 2-sided Settings dialog box.

•2-sided Type

There are four types of 2-sided binding directions available for each orientation.

Portrait
Long Edge (Left)	Long Edge (Right)	Short Edge (Top)	Short Edge (Bottom)

Landscape
Long Edge (Top)	Long Edge (Bottom)	Short Edge (Right)	Short Edge (Left)

•Binding Offset

When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.

12

Driver and Software

 Booklet (Manual)

	Use this option to print a document in booklet format using 2-sided printing; it will arrange the document
	according to the correct page number and allows you to fold at the centre of the print output without having
	to change the order of the page number.	2
	• Booklet (Manual)

The machine prints all the even numbered sides first. Then the printer driver will stop and show the instructions required to re-install the paper. When you click OK the odd numbered sides will be printed.

When you choose Booklet (Manual), the 2-sided Settings... button becomes available to choose. You can set the following settings in the 2-sided Settings dialog box.

•2-sided Type

There are two types of 2-sided binding directions available for each orientation.

Portrait		Landscape
Left Binding	Right Binding	Top Binding	Bottom Binding

•Booklet Printing Method

When Divide into Sets is selected:

This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the page number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option can help when folding the printed booklet that has a large number of pages.

•Binding Offset

When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.

13

Driver and Software

Print Preview

You can preview a document before it is printed. If you check the Print Preview check box, the Print Preview Viewer window will open before printing starts.

2

1

2

1Page List Area

The Page List Area displays the page numbers for the actual pages that will be printed. If you chose a page in this list, a preview of the print results for the page will be displayed in the Preview Area.

If you do not want to print a page, clear the check mark.

2Preview Area

The Preview Area displays a preview of the print results for the pages chosen in the Page List Area.

NOTE

If 2-sided (Manual) or Booklet (Manual) was chosen in the Printer driver settings, you cannot use the Print Preview function.

14

Driver and Software

Advanced tab

2

1

2

3

4

5

6

7

Change the tab settings by clicking one of the following selections:

Scaling (1)

Reverse Print (2)

Use Watermark (3)

Header-Footer Print (4)

Toner Save Mode (5)

Administrator (6)

Other Print Options (7)

Scaling

You can change the print image scaling.

Reverse Print

Check Reverse Print to reverse the data from up to down.

Use Watermark

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...

button.

15

Driver and Software

Watermark Settings

2

Select Watermark

Choose a watermark to use.

To make an original watermark, click the Add button to add the watermark settings and then choose

Use Text or Use Image file in Watermark Style.

•Title

Enter a suitable title into the field.

16

Driver and Software

•Text

Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.

• Image File

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the 2 file. You can also set the scaling size of the image.

•Position

Use this setting if you want to control the position of the watermark on the page.

Bring to Front

This option will overlay the selected characters or image onto your printed document.

In Outline Text

Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark.

Custom Settings

You can choose which watermark is to be printed on the first page or on the other pages.

Header-Footer Print

When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information.

ID Print

If you select Login User Name, your PC login user name will be printed. If you select Custom and enter text in the Custom edit box, the text you entered will be printed.

Toner Save Mode

You can conserve toner use with this feature. When you set Toner Save Mode to on, print appears lighter. The default setting is off.

NOTE

•We do not recommend Toner Save Mode for printing photo or Greyscale images.

•Toner Save Mode is not available for Fine for Print Quality 1 or HQ 1200 for Resolution 2 is selected.

1For HL-1200 and HL-1201

2For HL-1210W and HL-1211W

17

Driver and Software

Administrator

Administrators have the authority to limit access to functions such as scaling and watermark.

2

Password

Enter the password into this box.

NOTE

Click Set Password... to change the password.

Copies Lock

Lock the copy pages selection to prevent multiple copy printing.

Multiple Page & Scaling Lock

Lock the scaling setting and multiple page setting.

Watermark Lock

Lock the current settings of the Watermark option to prevent changes being made.

Header-Footer Print Lock

Lock the current settings of the Header-Footer Print option to prevent changes being made.

18