Lexmark MX710, MX711 Reference Guide

Quick Reference

Learning about the printer

Using the printer control panel

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7 P Q R S	8 T U V	9 W X Y Z

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	Use the			To
	1		Display	• View the printer status and messages.
				• Set up and operate the printer.
	2		Home button	Go to the home screen.
	3		Sleep button	Enable Sleep mode or Hibernate mode.
				Do the following to wake the printer from Sleep
				mode:
				• Touch the screen or press any hard button.
				• Open a door or cover.
				• Send a print job from the computer.
				• Perform a power on reset (POR) with the
				main power switch.
				• Attach a device to the USB port on the
				printer.
	4		Keypad	Enter numbers, letters, or symbols.
	5		Start button	Start a job, depending on which mode is
				selected.
	6		Clear All /	Reset the default settings of a function, such as
			Reset button	copying, faxing, or scanning.
	7		Cancel button	Cancel all printer activity.
	8		Indicator light	Check the status of the printer.

Use the			To
9		USB port	Connect a flash drive to the printer.
			Note: Only the front USB port supports flash
			drives.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

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	14
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	13				8
		12	11	10	9
	Touch			To
	1	Change Language		Launch the Change Language pop up
				window that lets you change the primary
				language of the printer.
	2	Copy		Access the Copy menus and make copies.
	3	Fax		Access the Fax menus and send fax.
	4	E-mail		Access the E-mail menus and send e mails.
	5	FTP		Access the File Transfer Protocol (FTP)
				menus and scan documents directly to an
				FTP server.
	6	Arrows		Scroll up or down.
	7	Forms and		Quickly find and print frequently used
		Favorites		online forms.

	Touch		To
	8	Menu icon	Access the printer menus.
			Note: The menus are available only when
			the printer is in Ready state.
	9	Bookmarks	Create, organize, and save a set of
			bookmarks (URL) into a tree view of folders
			and file links.
			Note: The tree view supports only
			bookmarks created from this function,
			and not from any other application.
	10	USB Drive	View, select, print, scan, or e mail photos
			and documents from a flash drive.
			Note: This icon appears only when you
			return to the home screen while a
			memory card or flash drive is connected
			to the printer.
	11	Held Jobs	Display all current held jobs.
	12	Status/Supplies	• Show a warning or error message
			whenever the printer requires
			intervention to continue processing.
			• Access the messages screen for more
			information on the message, and how
			to clear it.
	13	Tips	Open a context-sensitive Help dialog.
	14	Search held jobs	Search for one or more of the following
			items:
			• User name for held or confidential print
			jobs
			• Job names for held jobs, excluding
			confidential print jobs
			• Profile names
			• Bookmark container or print job names
			• USB container or print job names for
			supported file types

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Features

	Feature	Description
	Menu trail line	A menu trail line is located at the top of each
	Example:	menu screen. This feature shows the path taken
		to arrive at the current menu.
	Menus > Settings >
		Touch any of the underlined words to return to
	Copy Settings >
		that menu.
	Number of Copies
		Number of Copies is not underlined because it is
		the current screen. If you touch an underlined
		word on the “Number of Copies” screen before
		the number of copies is set and saved, then the
		selection is not saved, and it does not become
		the default setting.
	Attendance message	If an attendance message affects a function,
	alert	then this icon appears and the red indicator light
		blinks.

Warning	If an error condition occurs, then this icon
	appears.

	Status message bar	• Show the current printer status such as
		Ready or Busy.
		• Show printer conditions such as Toner
		Low or Cartridge Low.
		• Show intervention messages so the printer
		can continue processing.
	Printer IP address	The IP address of your network printer is located
	Example:	at the upper left corner of the home screen and
		appears as four sets of numbers separated by
	123.123.123.12
		periods. You can use the IP address when
	3	accessing the Embedded Web Server so you can
		view and remotely configure printer settings
		even when you are not physically near the
		printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary, depending on your home screen customization settings, administrative setup, and active embedded solutions.

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7		6		5	4	3	2
		Touch		To
	1	Arrows		View a list of options.
	2	Copy It		Print a copy.
	3	Advanced Options		Select a copy option.
	4	Home		Go to the home screen.
	5	Increase		Select a higher value.
	6	Decrease		Select a lower value.
7		Tips		Open a context-sensitive Help dialog.
Other touch-screen buttons
	Touch		To
	Accept		Save a setting.

Cancel	•	Cancel an action or a selection.
	•	Exit a screen and return to the previous
		screen without saving changes.

Touch	To
Reset	Reset values on the screen.

Setting up and using the home screen applications

Notes:

•Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded applications. Some applications are supported only on select printer models.

•There may be additional solutions and applications available for purchase. To learn more, inquire at your point of purchase.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

•From the top left corner of the printer home screen.

•From the TCP/IP section in the Network/Ports menu.

•By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Finding the IP address of the computer

Note: Make sure that you know how your printer and computer are connected to the network (Ethernet or wireless).

The computer IP address is required when setting up home screen applications, such as:

•Forms and Favorites

•Multi Send

•Scan to Network

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For Windows users

1 Open the command window.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type cmd > OK

In Windows 7 or earlier

aClick or click Start, and then click Run.

bIn the Start Search or Run dialog, type cmd.

cPress Enter, or click OK.

2 Type ipconfig, and then click Go or press Enter.

Note: Type ipconfig /all to see additional useful information.

3Look for IP Address.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

For Macintosh users

Note: This is applicable only in Mac OS X version 10.5 or later.

1From the Apple menu, navigate to:

System Preferences > Network

2Click Ethernet, Wi Fi, or AirPort.

3Click Advanced > TCP/IP.

4Look for IPv4 Address.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1Obtain the printer IP address:

•From the printer control panel home screen

•From the TCP/IP section in the Network/Ports menu

•By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic printer functions.

aClick Settings > General Settings > Home screen customization.

bSelect the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

cClick Submit.

•Customize the icon for an application. For more information, see “Finding information about the home screen applications” on page 3 or see the documentation that came with the application.

Understanding the different applications

	Use	To
	Card Copy	Scan and print both sides of a card on a single page.
		For more information, see “Setting up Card Copy” on
		page 4.
	Fax	Scan a document, and then send it to a fax number.
		For more information, see “Faxing” on page 17.
	Forms and	Quickly find and print frequently used online forms
	Favorites	directly from the printer home screen. For more
		information, see “Setting up Forms and Favorites” on
		page 3.
	Multi Send	Scan a document, and then send it to multiple
		destinations. For more information, see “Setting up
		Multi Send” on page 4.
	MyShortcut	Create shortcuts directly on the printer home screen.
		For more information, see “Using MyShortcut” on
		page 4.

Use

To

Scan to E mail Scan a document, and then send it to an e mail address. For more information, see “E-mailing” on page 16.

Scan to	Scan a document, and then save it to a predefined
Computer	folder on a host computer. For more information, see
	“Setting up Scan to Computer” on page 19.
Scan to FTP	Scan documents directly to a File Transfer Protocol
	(FTP) server. For more information, see “Scanning to
	an FTP address” on page 18.
Scan to	Scan a document, and then send it to a network
Network	shared folder. For more information, see “Setting up
	Scan to Network” on page 5.

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, you must first activate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 3.

For detailed information on configuring and using the home screen applications, contact the place where you purchased the printer.

Setting up Forms and Favorites

Use

To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

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1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > Apps > Apps Management > Forms and Favorites.

3Click Add, and then customize the settings.

Notes:

•See the mouse-over help beside each field for a description of the setting.

•To make sure the location settings of the bookmark are correct, type the correct IP address of the host computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

•Make sure the printer has access rights to the folder where the bookmark is located.

4Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Card Copy

Use

To

Quickly and easily copy insurance, identification, and other wallet size cards.

You can scan and print both sides of a card on a single page, saving paper and showing the information on the card in a more convenient manner.

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > Apps > Apps Management > Card Copy.

3Change the default scanning options, if necessary.

•Default tray—Select the default tray to be used for printing scan images.

•Default number of copies—Specify the number of copies that should automatically print when the application is used.

•Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the scanned card is printed. Select Best for Content if you want the printer to adjust the contrast automatically.

•Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

•Resolution setting—Adjust the quality of the scanned card.

Notes:

–When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and 400 dpi for black and white.

–When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for color, and 300 dpi for black and white.

•Print Borders—Select the check box to print the scan image with a border around it.

4 Click Apply.

To use the application, touch Card Copy on the printer home screen, and then follow the instructions.

Using MyShortcut

Use

To

Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax, or e-mail jobs.

To use the application, touch MyShortcut, and then follow the instructions on the printer display.

Setting up Multi Send

Use

To

Scan a document, and then send the scanned document to multiple destinations.

Note: Make sure there is enough space in the printer hard disk.

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > Apps > Apps Management > Multi Send.

3From the Profiles section, click Add, and then customize the settings.

Notes:

•See the mouse over help beside each field for a description of the setting.

•If you select FTP or Share Folder as a destination, then make sure the location settings of the destination are correct. Type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

4Click Apply.

To use the application, touch Multi Send on the printer home screen, and then follow the instructions on the printer display.

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Setting up Scan to Network

Use

To

Scan a document and send it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

•The printer must have permission to write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

•The Scan to Network icon appears only when one or more destinations are defined.

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > Apps > Apps Management > Scan to Network.

3Specify the destinations, and then customize the settings.

Notes:

•See the mouse-over help beside some of the fields for a description of the setting.

•To make sure the location settings of the destination are correct, type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

•Make sure the printer has access rights to the folder where the specified destination is located.

4Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer

screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Click Settings > Remote Operator Panel Settings.

3Select the Enabled check box, and then customize the settings.

4Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2To export or import a configuration for one application, do the following:

aClick Settings > Apps > Apps Management.

bFrom the list of installed applications, click the name of the application you want to configure.

cClick Configure, and then do either of the following:

•To export a configuration to a file, click Export, and then follow the instructions on the computer screen to save the configuration file.

Notes:

–When saving the configuration file, you can type a unique file name or use the default name.

–If a "JVM Out of Memory” error occurs, then repeat the export process until the configuration file is saved.

•To import a configuration from a file, click Import, and then browse to the saved configuration file that was exported from a previously configured printer.

Notes:

–Before importing the configuration file, you can choose to preview it first or load it directly.

–If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

3To export or import a configuration for multiple applications, do the following:

aClick Settings > Import/Export.

bDo either of the following:

•To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions on the computer screen to save the configuration file.

•To import a configuration file, do the following:

1Click Import Embedded Solutions Settings File >

Choose File, and then browse to the saved configuration file that was exported from a previously configured printer.

2Click Submit.

Loading paper and specialty media

Setting the paper size and type

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type >

Configuring Universal paper settings

The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

•The smallest supported Universal size is 76.2 x 76.2 mm (3 x 3 inches).

•The largest supported Universal size is 216 x 359.92 mm (8.5 x 14.17 inches).

1 From the home screen, navigate to:

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> Paper Menu > Universal Setup > Units of Measure > select a unit of measure

2Touch Portrait Width or Portrait Height.

3Select the width or height, and then touch Submit.

Loading the 250 or 550 sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

1Pull out the tray completely.

Notes:

•When loading folio , legal , or officio sized paper, lift the tray slightly and pull it out.

•Avoid removing trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

2Squeeze, and then slide the width guide to the correct position for the size of the paper you are loading until it clicks into place.

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Note: Use the paper size indicators on the bottom of the tray to help position the guides.

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3Unlock the length guide, and then squeeze and slide the guide to the correct position for the size of the paper you are loading.

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Notes:

•Lock the length guide for all paper sizes.

•Use the paper size indicators on the bottom of the tray to help position the guides.

One sided printing	Two sided (duplex) printing
		C
ABC	B
	A

• Do not slide the paper into the tray. Load paper as shown in the illustration.

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5Load the paper stack with printable side facedown for one sided printing.

Note: Make sure the paper or envelope is loaded properly.

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•If you are loading envelopes, then make sure that the flap side is facing up and the envelopes are on the left side of the tray.

• Make sure the paper is below the maximum paper fill indicator.

Warning—Potential Damage: Overfilling the tray can cause paper jams.

6For custom or Universal size paper, adjust the paper guides to lightly touch the sides of the stack, and then lock the length guide.

7 Insert the tray.

8From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading the 2100 sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

1Pull out the tray completely.

2Adjust the width and length guides.

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Loading A5 size paper

a Pull up and slide the width guide to the position for A5.

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		LGL
		OFCFOLIO
		LTR
	L	A4
	LGOFC
	FOLIO	A5
	LTR
A4	A5

bSqueeze, and then slide the length guide to the position for A5 until it clicks into place.

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c Remove the A5 length guide from its holder.

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d Insert the A5 length guide into its designated slot.

Note: Press the A5 length guide until it clicks into place.

Loading A4 , letter , legal , oficio , and folio size paper

aPull up and slide the width guide to the correct position for the size of paper you are loading.

	1		2
	LGL	LGL
		OFC LIO
	OFC IO	FO	R
	FOL	LT
	LTR
A4		A4A5
	A5

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