Brother DCP-J100, DCP-J105, MFC-J200 User Manual

Advanced User’s Guide

DCP-J100

DCP-J105

MFC-J200

Version 0

MEX/LTN-ENG

User's Guides and where do I find them?

Which Guide?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	PDF file / CD-ROM
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.
Quick Setup Guide	Follow the instructions for setting up your machine	PDF file / CD-ROM
	and installing the drivers and software for the
	operating system and connection type you are
	using.
Basic User’s Guide	Learn the basic Fax (MFC-J200), Copy and Scan	PDF file / CD-ROM
	operations, and how to replace consumables. See
	troubleshooting tips.
Advanced User’s Guide	Learn more advanced operations: Fax (MFC-J200),	PDF file / CD-ROM
	Copy, security features (MFC-J200), printing
	reports, and performing routine maintenance.
Software and Network	This Guide provides instructions for Scanning,	HTML file/CD-ROM
User’s Guide 1	Printing, PC-Fax (MFC-J200) and other operations
	that can be performed by connecting your Brother
	machine to a computer. You can also find useful
	information about using the Brother ControlCenter
	utility, using your machine in a network environment,
	and frequently used terms.
AirPrint Guide 3	This Guide provides information for using AirPrint to	PDF file / Brother
	print from OS X v10.7.x, 10.8.x and your iPhone,	Solutions Center 2
	iPod touch, iPad, or other iOS device to your Brother
	machine without installing a printer driver.
Google Cloud Print	This Guide provides details on how to use Google	PDF file / Brother
Guide 3	Cloud Print™ services for printing over the Internet.	Solutions Center 2
Mobile Print/Scan Guide	This Guide provides useful information about	PDF file / Brother
for Brother iPrint&Scan 3	printing from your mobile device and scanning from	Solutions Center 2
	your Brother machine to your mobile device when
	connected to a Wi-Fi network.

1Network features are not supported by the DCP-J100.

2Visit http://solutions.brother.com/.

3MFC-J200 and DCP-J105 only

i

Table of Contents
1	General setup	1
	IMPORTANT NOTE...............................................................................................	1
	Memory Storage ....................................................................................................	1
	Volume Settings (MFC model)...............................................................................	1
	Ring Volume ....................................................................................................	1
	Beep Volume ...................................................................................................	2
	Speaker Volume ..............................................................................................	2
	Automatic Daylight Saving Time (MFC model)......................................................	2
	Sleep Mode ...........................................................................................................	3
	Auto Power Off (DCP models)...............................................................................	3
	LCD .......................................................................................................................	4
	LCD Contrast...................................................................................................	4
	Mode Timer (MFC model)......................................................................................	4
2	Security features (MFC model)	5
	TX Lock .................................................................................................................	5
	Setting and changing the TX Lock password ..................................................	5
	Turning TX Lock on/off ....................................................................................	6
3	Sending a fax (MFC model)	7
	Additional sending options.....................................................................................	7
	Sending faxes using multiple settings .............................................................	7
	Stop faxing.......................................................................................................	7
	Contrast ...........................................................................................................	7
	Changing the fax resolution.............................................................................	8
	Additional sending operations................................................................................	9
	Sending a fax manually ...................................................................................	9
	Sending a fax at the end of a conversation .....................................................	9
	Dual Access (Black & White only) ...................................................................	9
	Broadcasting (Black & White only) ..................................................................	9
	Real Time Transmission................................................................................	11
	Overseas Mode .............................................................................................	11
	Checking and canceling waiting jobs.............................................................	12
4	Receiving a fax (MFC model)	13
	Memory Receive (Black & White only) ................................................................	13
	Printing a fax from the memory .....................................................................	13
	PC-Fax Receive (Windows®) ........................................................................	13
	Turning off Memory Receive operation .........................................................	14
	Changing Memory Receive operations .........................................................	14
	Additional receiving operations............................................................................	15
	Receiving faxes into memory when paper tray is empty ...............................	15
	Printing a reduced incoming fax ....................................................................	15
	Receiving a fax at the end of a conversation.................................................	15

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5	Dialing and storing numbers (MFC model)	16
	Voice operations ..................................................................................................	16
	Tone or Pulse ................................................................................................	16
	Fax/Tel mode.................................................................................................	16
	Caller ID.........................................................................................................	16
	Special line considerations ............................................................................	17
	Additional dialing operations................................................................................	19
	Dialing access codes and credit card numbers .............................................	19
	Additional ways to store numbers........................................................................	20
	Setting up Groups for Broadcasting ..............................................................	20
	Changing or deleting a Group .......................................................................	20
6	Printing reports	22
	Fax reports (MFC model).....................................................................................	22
	Transmission Verification Report...................................................................	22
	Fax Journal (activity report) ...........................................................................	22
	Reports ................................................................................................................	23
	How to print a report ......................................................................................	23
7	Making copies	24
	Copy options........................................................................................................	24
	Stop copying..................................................................................................	24
	Changing copy quality ...................................................................................	24
	Enlarging or reducing copies .........................................................................	25
	Making N in 1 copies or a poster (Page Layout) ...........................................	26
	2 in 1 ID copy (Page Layout) .........................................................................	27
	Sorting copies................................................................................................	28
	Adjusting Density...........................................................................................	29
	Remove Background Color ...........................................................................	29
A	Routine maintenance	30
	Cleaning and checking the machine....................................................................	30
	Cleaning the outside of the machine .............................................................	30
	Cleaning the machine’s printer platen ...........................................................	31
	Cleaning the paper feed rollers .....................................................................	32
	Cleaning the paper pick-up rollers.................................................................	33
	Checking the ink volume ...............................................................................	34
	Packing and shipping the machine ......................................................................	34
B	Glossary	37
C	Index	41

iii

1 General setup

IMPORTANT NOTE	1

 Most of the illustrations in this User's Guide show the MFC-J200.

Memory Storage

Even if there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings, such as Overseas Mode, will be lost, and you may have to reenter the date and time.

Volume Settings (MFC model)

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD displays the current setting, and each key press will change the volume to the next level.

You can also change the volume through the menu by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 2, 4, 1.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

1

Chapter 1

Beep Volume

When Beep is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax.

You can choose a range of sound volume levels, from High to Off.

a Press Menu, 2, 4, 2.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 2, 4, 3.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook.

b Press d or c .

Each key press changes the volume to the next setting. This setting will stay until you change it again.

c Press Hook.

Automatic Daylight Saving Time

(MFC model)

You can set the machine to change automatically for daylight saving time. It will set itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press Menu, 0, 1, 2.

b Press a or b to choose On (or Off). Press OK.

c Press Stop/Exit.

2

Sleep Mode

You can choose how long the machine must be idle (up to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

(MFC-J200)

a Press Menu, 2, 6.

b Press a or b to choose 1 Min, 2 Mins,

3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins.

Press OK.

c Press Stop/Exit.

(DCP-J100 and DCP-J105) a Press Menu.

b Press a or b to choose

0.Initial Setup. Press OK.

c Press a or b to choose 3.Sleep Mode. Press OK.

d Press a or b to choose 1 Min, 2 Mins,

3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the machine is idle before entering Sleep Mode.

Press OK.

e Press Stop/Exit.

General setup
Auto Power Off
(DCP models)	1

The Auto Power Off feature will turn off the machine after it has been in Sleep Mode for the number of hours you set. When this feature is Off, the machine will remain in Sleep Mode and not turn itself off.

The default setting is Off.

To turn on the machine after the Auto Power Off feature has turned it off, press Power On/Off.

NOTE

(DCP-J105 only)

The machine will not power off automatically when:

•the machine is connected to a wireless network

•WLAN Enable is set to On.

a Press Menu.

b Press a or b to choose

0.Initial Setup. Press OK.

c Press a or b to choose

5.Auto Power Off. Press OK.

d Press a or b to choose 1hour, 2hours,

4hours, 8hours or Off. Press OK.

e Press Stop/Exit.

3

Chapter 1

LCD

LCD Contrast

You can adjust the LCD contrast. If you are having difficulty reading the LCD, try changing the contrast setting.

(MFC-J200)

a Press Menu, 2, 5.

b Press a or b to choose Light or Dark. Press OK.

c Press Stop/Exit.

(DCP-J100 and DCP-J105)

a Press Menu.

b Press a or b to choose

0.Initial Setup. Press OK.

c Press a or b to choose

2.LCD Contrast. Press OK.

d Press a or b to choose Light or Dark. Press OK.

e Press Stop/Exit.

Mode Timer (MFC model)

The machine’s control panel has three temporary mode keys: FAX, SCAN and COPY. You can change the amount of time the machine takes after the last SCAN or COPY operation before it returns to FAX mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu, 2, 1.

b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

4

2 Security features (MFC model)

TX Lock

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

Receiving faxes

PC-Fax Receive 1

(If PC-Fax Receive was already On)

1While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory. Then, when TX Lock is turned off, the faxes will be sent to your chosen PC.

While TX Lock is On, the following operations are NOT available:

Operation from the control panel

PC printing

Setting and changing the
TX Lock password	2

NOTE

If you have already set the password, you will not need to set it again.

Setting the password

Make a careful note of your password.

a Press Menu, 3, 0, 1.

b Enter a four-digit number for the password.

Press OK.

c When the LCD displays Verify:, reenter the password.

Press OK.

NOTE

If you forget the TX Lock password, call Brother Customer Service.

d Press Stop/Exit.

Changing the password a Press Menu, 3, 0, 1.

b Press a or b to choose Set Password. Press OK.

c Enter a four-digit number for the old password.

Press OK.

d Enter a four-digit number for a new password.

Press OK.

e When the LCD displays Verify:, reenter the password.

Press OK.

f Press Stop/Exit.

5

Chapter 2

Turning TX Lock on/off

Turning TX Lock on

a Press Menu, 3, 0, 1.

b Press a or b to choose Set TX Lock. Press OK.

c Enter the registered four-digit password. Press OK.

The machine goes offline and the LCD displays TX Lock Mode.

Turning TX Lock off

a Press Menu.

b Enter the registered four-digit password. Press OK.

TX Lock is turned off.

NOTE

If you enter the wrong password, the LCD displays Wrong Password and stays offline. The machine will stay in

TX Lock Mode until the registered password is entered.

6

3	Sending a fax
	(MFC model)

Additional sending options

Sending faxes using multiple settings

When you send a fax, you can choose a combination of settings, such as

Fax Resolution, Contrast,

Glass ScanSize, Overseas Mode, and Real Time TX.

Some settings are only available when sending black & white faxes.

a Load your document. b Press (FAX).

c Choose a setting you want to change in the Setup Send menu (Menu, 3, 2). Press OK.

d Choose the option you want for the setting.

Press OK.

e Do one of the following:

Press 1 to change another setting.

Press 2 when you have finished choosing your settings. Go to step f.

f Enter the fax number.

g Press Black Start or Color Start.

NOTE

Some settings are temporary and the machine returns to its default settings after you send a fax.

Stop faxing

To stop faxing, press Stop/Exit.

Contrast	3

If your document is very light or very dark, you may want to change the contrast. For most documents, the factory setting Auto can be used. Auto chooses the suitable contrast for your document.

Choose Light when sending a light document. Choose Dark when sending a dark document.

a Load your document. b Press (FAX). c Press Menu, 3, 2, 2.

d Press a or b to choose Auto, Light or

Dark. Press OK.

e Press 2 so you can continue sending your fax.

f Enter the fax number.

g Press Black Start or Color Start.

NOTE

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in either of the following conditions:

•When you send a color fax.

•When you choose Photo as the Fax Resolution.

7

Chapter 3

Changing the fax resolution

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Load your document. b Press (FAX).

c Press Fax Resolution then a or b to choose the resolution.

Press OK.

d Enter the fax number.

e Press Black Start or Color Start.

To change the default fax resolution

a Load your document. b Press (FAX). c Press Menu, 3, 2, 1.

d Press a or b to choose the resolution you want.

Press OK.

e Press 2 so you can continue sending your fax.

f Enter the fax number.

g Press Black Start or Color Start.

NOTE

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
S.Fine	Standard resolution.
	Good for small print or artwork
	and transmits slower than
	Fine resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. Photo has the
	slowest transmission.
Color
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. Transmits a little
	slower than Standard
	resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

8

Additional sending operations

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

NOTE

To send a multi-page fax, use the ADF.

a Load your document.

b Press (FAX).

c To listen for a dial tone, press Hook.

d Enter the fax number.

e When you hear the fax tones, press

Black Start or Color Start.

If you are using the scanner glass, press 1 to send the fax.

Sending a fax at the end of a conversation

At the end of a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Load your document. c Press (FAX).

d Press Black Start or Color Start.

If you are using the scanner glass, press 1 to send a fax.

e Replace the handset of the external phone.

Sending a fax (MFC model)

Dual Access

(Black & White only)

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD displays the new
job number.	3

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

NOTE

If the Out of Memory message appears, press Stop/Exit to cancel or Black Start to send the pages scanned so far.

Broadcasting (Black & White only)

Broadcasting is automatically sending the same fax message to more than one fax number. You can include Groups, Speed Dial numbers, and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

Before you begin the broadcast

Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Basic User’s Guide:

Storing Speed Dial numbers.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting on page 20.)

9

Chapter 3

How to broadcast a fax

a Load your document. b Press (FAX).

c Enter a fax number. Press OK.

You can use either a Speed Dial, a Group or a manually entered number using the dial pad.

d Repeat step c until you have entered all the fax numbers to be included in the broadcast.

e Press Black Start.

Faxing from the ADF

The machine starts scanning and sending the document.

Faxing from the scanner glass

When the LCD asks you Next Page?, do one of the following:

To send a single page, press 2 (or press Black Start again).

The machine starts sending the document.

To send more than one page, press 1 and place the next page on the scanner glass.

Press OK.

The machine starts scanning the page. (Repeat this step for each page.)

After all the pages have been scanned, press 2 or Black Start to start.

NOTE

•If you did not use up any of the Speed Dial locations for Groups, you can broadcast faxes to as many as 90 different fax numbers.

(See Setting up Groups for Broadcasting on page 20.)

•The machine’s available memory will vary depending on the types of jobs in the memory and the fax numbers used for broadcasting. If you broadcast to the maximum number of the fax numbers available, you will not be able to use Dual Access.

•If the Out of Memory message appears, press Stop/Exit to cancel or Black Start to send the pages scanned so far.

Canceling a Broadcast in progress

a Press Menu, 3, 5.

The LCD displays the fax number or name being dialed and the Broadcasting job number.

b Press a or b to choose the Broadcasting job number.

c Press OK.

The LCD will ask you what you want to do:

1.Clear 2.Exit

d To cancel the broadcast, press 1. e Press Stop/Exit.

10

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for the machine to scan it into memory. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only.

Sending in real time for all faxes

a Press (FAX).

b Press Menu, 3, 2, 3.

c Press a or b to choose

Realtime TX:On or Realtime TX:Off. Press OK.

d Press 2 so you can continue sending your fax.

e Load your document. f Enter the fax number.

g Press Black Start or Color Start.

Sending in real time for the next fax only

a Press (FAX).

b Press Menu, 3, 2, 3.

c Press a or b to choose

Next Fax Only. Press OK.

d Press a or b to choose Next Fax:Off or Next Fax:On.

e Press OK.

Sending a fax (MFC model)

f Press 2 so you can continue sending your fax.

g Load your document.
h Enter the fax number.
i Press Black Start or Color Start.
NOTE	3

•If you are sending a color fax or if the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if

Real Time TX is set to Off).

•In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

•If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

a Load your document. b Press (FAX). c Press Menu, 3, 2, 4.

d Press a or b to choose On (or Off). Press OK.

e Press 2 so you can continue sending your fax.

f Enter the fax number.

g Press Black Start or Color Start.

11