Philips DPM 8000 Instruction Manual [es]

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www.philips.com/dictation

DPM8000

DPM8100

DPM8500

English	3

Deutsch	33

Nederlands	63

Italiano	93

Français	123

Español	153

Table of contents

1	Important	5	Playback
	Safety instructions	5	Selecting a file
	Rechargeable battery	5	Playback a recording
	Memory cards	5	Adjusting playback speed
	Hearing protection	5	Quick search
	Legal restrictions on recording	6	Delete
	Recycling	6	Delete a file
	About this user manual	6	Delete part of a file
	Model-specific features and diagrams	6	Delete all files
	Symbols used	6	5 Use more of your recorder
			5 Use more of your recorder
2 Your digital dictation recorder		7	Voice-activated recording
	Product highlights	7	Index marks
	What's in the box	7	Assign keywords (author ID and work type)
	Overview of the recorder	8	Assign an author name
	Start-up screen	9	Assign a work type
	Overview of the docking station	10	Instructions
			File lock and priority
3	Get started	11	Hands-free recording and transcription
	Connect the docking station	11	Hands-free recording
	Install the recorder	11	Hands-free transcription
	Insert and eject the memory card	11	Use Philips SpeechExec software
	Charge the battery	12	Advanced configuration
	Charge using the docking station	12	Download recordings to the computer
	Charge using the USB cable	12	Use the barcode scanner (DPM8500 only)
	Power on/off	12	Add barcode information to a file
	Initial installation process	13	Display barcode information
	Set the language	13	Overwrite barcode information
	Set the date and time	13	6 Settings
	Power-save mode	13	6 Settings
			Use the menu
4	Use your recorder	14	Menu list
	Recording	14	File menu
	Record settings	14	Delete file
	Create a new recording	14	Delete section
	Add to or overwrite a recording	14	Priority high / normal

English

EN 3

Lock /EOL	25	8 Technical data	31
Index set / clear	25
Author, Work type	25
Delete all	25
File information	25
Record menu	25
Profile	25
Line-in	26
Record notification beep	26
Edit mode	26
Encryption	26
Voice activation	26
Display menu	27
Brightness	27
Backlight	27
Appearance	27
Record lamp	27
Language	27
Device menu	27
Beep	27
Acoustic feedback	27
Power save	27
Date & time	27
Slide switch	27
Auto backspace	27
Device information	28
Format card	28
USB charge	28
USB audio	28
Hands-free mode	28
Diagnosis file	28
Reset settings	28
Noise reduction	28

7 Service	29
Display device information	29
Memory formatting	29
Updating the firmware	29
Troubleshooting	30

4 EN

1 Important

Do not make any adjustments and modifications that are not described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions.

Safety instructions

•Protect the device from rain or water to prevent a short circuit.

•Do not expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.

•Protect the cables from damage by being trapped, particularly at the plugs and where cables exit the housing.

•Back up your data and recordings. The manufacturer’s warranty does not cover loss of data resulting from user actions.

•Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.

Rechargeable battery

If the battery is mishandled, it can burst, cause a fire or even chemical burns. Observe the following cautions.

•Do not disassemble.

•Do not crush and do not expose the battery pack to any shock or force such as hammering, dropping or stepping on it.

•Do not short circuit and do not allow metal objects to come into contact with the battery terminals.

•Do not expose to high temperature above 60°C (140°F).

•Do not incinerate or dispose of in fire.

•Do not handle damaged or leaking batteries.

•Charge the battery only in the recorder.

•Keep the battery out of the reach of small children.

•Keep the battery dry.

•Only Philips rechargeable Li-ion batteries ACC8100 (and no others) can be charged in the device. Replace only with the same or equivalent type.

•Remove the battery from the device if it will not be used for an extended period of time. The device can be damaged by leaking batteries.

•Do not remove the battery from the device while it is recording. If you do this, data may be damaged or lost. Device malfunctions may also occur.

•Batteries contain substances that may pollute the environment. Used batteries and rechargeable batteries should be disposed of at an official collection point.

Memory cards

•The devices operates with SD/SDHC memory cards (DPM8000) or microSD memory cards (DPM8500) up to 32 GB in capacity.

•Philips uses approved industry standards for memory cards, but some brands may not be fully compatible with your device. Using an incompatible memory card may damage your device or the memory card and can corrupt data stored on the card.

•Formatting a memory card erases all data on the card. Before formatting the memory card, make backup copies of all important data stored on the card. The manufacturer’s warranty does not cover loss of data resulting from user actions.

•Formatting the memory card on a computer may cause incompatibilities with your device. Format the memory card only on the device.

Hearing protection

Observe the following guidelines when using headphones:

•Set the volume to a moderate level and do not use headphones to listen for excessively long periods of time.

•Be particularly careful to avoid adjusting the volume to a level that your hearing cannot deal with.

•Do not turn the volume up so high that you cannot hear what is going on around you.

EN 5

English

•In potentially dangerous situations you must be very careful, or temporarily discontinue use.

•Do not use headphones while operating a motorized vehicle, cycling, or skateboarding, etc. You could be a hazard to yourself and other road users, and possibly be breaking the law.

Legal restrictions on recording

•The use of the device's recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of the third parties if you record talks or lectures.

•In certain countries you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation, or that the recording of telephone conversations is illegal. Please check if the use of such data is legal in your country prior to recording telephone calls.

Recycling

When the crossed-out wheeled bin symbol is attached to a product it means that the product is covered by the

European Directive 2002/96/EC. Please inform yourself about the local separate collection system for electri-

cal and electronic products. Please act according to your local rules and do not dispose of your old products with your normal household waste. Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health.

About this user manual

You can find a quick overview of your device in the following pages. For detailed description, see the following chapters of this user manual. Read this user manual carefully.

Model-specific features and diagrams

This user manual describes a number of models of the device product range. Please note that some features are only available on certain models.

Symbols used

Tip

•This symbol identifies information that helps you to use your device more efficiently and simply.

Note

•This symbol indicates notices which you must observe when handling or operating the device.

Caution

•This symbol warns of damage to the device and possible data loss. Damage can be caused by improper handling.

Warning

•This symbol warns of danger to persons. Bodily injury or damage could be caused by improper handling.

6 EN

2Your digital dictation recorder

We are delighted that you have chosen a Philips device. Visit our website for comprehensive support such as user

manuals, software downloads, warranty information and more: www.philips.com/dictaton.

Product highlights

•3D Mic for best audio quality and accurate speech-recognition results

•Built-in motion sensor for automatic microphone selection

•Ergonomic slide switch for efficient single-handed operation

•Robust stainless steel casing for extra durability

•Large color display and clear user interface for easy, intuitive operation

•Docking station for fast battery charging and hands-free recording

•Light and motion sensors for extended battery life

•Remote management support for time-saving deployment and maintenance

•Classic mode for clear and easy-to-use operation

What's in the box

Recorder

Docking station

Pouch	Software DVD
	(DPM8000 )
	Register your product and get support at
	www.philips.com/dictation
				DPM8000
				DPM8100
				DPM8500
	English	3	Italiano	87
	Deutsch	31	Français	115
	Nederlands	59	Español	143
Memory card	Quick start guide
(pre-installed)

English

USB cable

Battery (preinstalled)

EN 7

Overview of the recorder

ALED light

•Red: device is recording in overwrite or append mode

•Green: device is recording in insert mode

•Yellow: data is being transferred to/from the computer

BMicrophones

CScreen

DFunction keys F1, F2, F3

•Select the function displayed on the screen directly above the key

E+/–

•File navigation in stop mode

•Volume control during playback

•Menu navigation

FEOL/File lock, Priority

•Mark a file as finished and protect it from being deleted

•Prioritize urgent recordings during transcription

GSlide switch (G REC, F STOP, C PLAY, B REW)

HON/OFF

ISpeaker

JBarcode scanner (DPM8500)

KOpen the battery cover

LDocking station connector

MUSB connector

•Micro USB connection for the computer

NMemory card slot (DPM8000)

OFast forward (FWD/A)

PMIC

•External microphone socket (stereo jack plug, 3.5mm)

QEAR

•Headphone socket (stereo jack plug, 3.5mm)

8 EN

Start-up screen

Display in the advanced mode

Display in the classic mode

Note

•The position of the symbols may vary, depending on the model, the mode and the selected functions.

A Voice activation is on

•When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again.  Voice-activated recording, p. 18.

BRecording quality:		QP,	SP, MP3, PCM
CRecording profile:		Dictate,	Meeting,	Speech recog-
nition,	Personal

•The recording profile presets recording parameters such as recording quality and file format, microphone sensibility and the microphone mode.  Profile, p. 25.

DEdit mode: Overwrite recording, Insert recording,

Append recording ( Add to or overwrite a recording, p. 14)

E File is encrypted ( Encryption, p. 26)

F A foot switch is connected to the docking station

•The recorder can be used for hands-free recording and transcription by connecting the optional Philips foot switch to the docking station.  Hands-free recording and transcription, p. 20.

G Battery charge level

•The bars indicate the battery level. When the recorder is charged, the bars keep scrolling until charging completes.

H The priority level of the recording is set to ‘high’ ( File lock and priority, p. 20)

I EOL/File lock

•The recording is marked finished and protected from being deleted.  File lock and priority, p. 20.

EN 9

English

JMicrophone mode: Directional mode, 360 degree mode

•The microphone mode is preset by the selected recording profile to suit the recording conditions. Profile, p. 25.

•The microphone mode can be controlled by the integrated motion sensor. The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly.

KSlide switch indicator

LSensitivity level indicator for voice-activated recording ( Voice-activated recording, p. 18)

MCurrent function of the function key F1, F2, F3 NLevel meter indicator

OKeyword area

•One or more keywords, such as the author’s name, can be assigned to every recording. Keywords can be used to identify recordings and automatic file routing.  Assign keywords (author ID and work type), p. 19.

PIndex mark indicator ( Index marks, p. 18) QInstruction indicator ( Instructions, p. 19) RPosition indicator of current playback/recording SFile length

TCurrent recording/playback time UFile name

VCurrent file number/Total number of files

Overview of the docking station

ADocking station connector BCharge indicator light

CDownload indicator light

DUSB connector

• Micro USB connection for the computer

EFoot switch connector

•Connect the Philips foot control LFH2210 (optional) for hands-free dictation and transcription.  Hands-free recording and transcription, p. 20.

FPower supply connector

• Connect an optional power supply

10 EN

3 Get started

Caution

•Ensure you have read the safety instructions before you connect and install your recorder.  Safety instructions, p. 5.

Connect the docking station

1Plug the USB connector into a USB port on your computer.

2Insert the micro USB plug into the USB port on the rear side of the docking station.

Install the recorder

Note

• Charge the battery for 3 hours before first use.

The battery is pre-installed in the recorder. Pull the battery tape off from the battery door before charging.

Insert and eject the memory card

The devices operates with a SD/SDHC memory card (DPM8000) or a microSD memory card (DPM8500) and supports cards with storage capacities of up to 32 GB. Your recorder is packaged with a memory card already inserted and formatted.

To insert and eject a memory card:

1Locate the memory card slot on the top of the recorder (DPM8000) or remove the battery cover and the battery (DPM8500).

2Insert a memory card with the gold-colored contacts facing down (toward front of the device).

3Push the memory card in the memory card slot until it locks in place.

4To remove the card press the memory card slightly until the snapping mechanism unlocks and the card is ejected.

English

DPM8000

DPM8500

EN 11

Note

•Do not remove the memory card while recording is in progress. Data may be damaged or lost.

•When a new, unformatted memory card or a memory card that was formatted by another device is inserted, the recorder will display a prompt to format the memory card.

•Formatting the memory card on a computer may cause incompatibilities with your device. Format the memory card only on the device.

•Recording and formatting is not possible if the memory card is in read-only mode (locked).

Charge the battery

Charge using the docking station

1Place the recorder in the docking station. XXThe recorder starts charging.

Note

•Charge the battery for 3 hours before first use.

•The computer must be turned on when charging the battery.

•The device may become warm when the battery is being charged.

•The maximum battery capacity will only be reached after several charging/discharging cycles.

2 Your recorder is now ready to use.

Charge using the USB cable

1Plug the USB connector into a USB port on your computer.

2Insert the micro USB plug into the USB port on the recorder.

Power on/off

The recorder is turned on and off by sliding the ON/OFF switch. When using it for the first time, you will be prompted to set the language, date and time.

Note

•The recorder switches itself off automatically if no key is pressed within a pre-set period of time ( Power-save mode, p. 13).

12 EN

Initial installation process

The initial installation process starts when first using the device or possibly if there has been a long interruption to the power supply. The date and time entered are saved with each recording as the recording time.

Set the language

When using the recorder for the first time, you will be prompted to set the language.

1Press + / – to select your language.

2Press F2 (OK) to confirm.

Set the date and time

After selecting the language, the recorder will prompt you to set the current date and time.

1Press + / – -to change the value for the year, month or day.

2Press F3 (Next) to advance to the next entry.

3After setting the day, press F3 (Next) to advance the settings to the correct time.

4Press + / – to select a 12-hour or 24-hour clock, and to change the value of the hour and minute settings and AM or PM (if a 12-hour clock is selected).

5Press F2 (OK) to confirm the date and time. XXThe recorder is now ready to function.

Tip

•You can change the language, date and time at any time using the settings menu ( Settings, p. 24).

Power-save mode

By default, the recorder will enter power-save mode after 5 minutes of inactivity. Lift up the recorder or press any button to reactivate it.

Tip

•You can change the length of time before the recorder will enter into power-save mode.  Power save, p. 27.

English

EN 13

4 Use your recorder

Note

•You can customize the settings and behavior of your device ( Settings, p. 24.)

•The descriptions in this chapter are based on the default settings.

Recording

Record settings

Set the required recording profile before you start a recording session. The recording profile presets recording parameters such as recording quality and file format, microphone sensitivity and the microphone mode to suit the recording conditions.  Profile, p. 25.

When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the recorder will automatically pause recording after three seconds of silence, and resume only when you begin speaking again.  Voice-acti- vated recording, p. 18.

The recorder can be used for hands-free recording by connecting the optional Philips foot switch to the docking station.  Hands-free recording, p. 20.

Caution

•Do not remove the battery from the device while it is recording. Data may be damaged or lost or malfunctions may occur.

14 EN

Create a new recording

1Press F3 (New) to create a new recording.

2To start recording, point the microphone toward the sound source and move the slide switch to the G REC position. XXThe LED lights in red in overwrite or append mode or

green in insert mode while recording.

3To stop recording, move the slide switch to the F STOP position.

Note

•Press F1 (Index) during recording or playback to insert an index mark ( Index marks, p. 18).

•Press and hold F3 (Instr) during recording to record an instruction ( Instructions, p. 19).

•If the recording time exceeds the available capacity, recording stops and a message is displayed. You can not make any more recordings. Delete the recordings which you no longer require, replace the memory card, or connect the device to a computer and transfer the files to your computer.

Add to or overwrite a recording

You can edit an existing recording by overwriting a part of it or inserting additional recording.

1While the recorder is in stop mode, press F2 (Menu) and select Record > Edit mode.

2Set the required editing mode ( Edit mode, p. 26).

•Append mode: add additional recording after existing recording in a file.

XXThe symbol is displayed in the information bar at the top of the screen when in append mode and the LED lights in red while recording.

•Insert mode: insert additional recording without overwriting existing recording in a file.

XXThe symbol is displayed in the information bar at the top of the screen when in insert mode and the LED lights in green while recording.

•Overwrite mode: overwrite a previous recording starting from any point within the file.

XXNo symbol is displayed in the information bar at the top of the screen when in overwrite mode and the LED lights in red while recording.

3Press + / – to select the file into which the insertion should be made.

4When using the insert or overwrite mode, play, forward or rewind to the position where the insertion should be made.

5To start recording, point the microphone toward the sound source and move the slide switch to the G REC position. XXThe LED lights in red in overwrite or append mode or

green in insert mode while recording.

6To stop recording, move the slide switch to the F STOP position.

Note

•When you edit, the recording quality of the original recording is used.

•The Insert recording mode is not available when the recording format is MP3 or PCM.

Playback

Selecting a file

1Press + while the device is in stop mode.

XXThe position indicator jumps to the end of a file. XXThe position indicator jumps to the start of the next file.

2Press – while the device is in stop mode.

XXThe position indicator jumps to the start of a file. XXThe position indicator jumps to the end of the previous

file.

Note

•If the file contains index marks or recorded instructions, press + / – to jump to the previous or the next index mark or instruction.

XXThe index number is displayed for one second.

Playback a recording

1While the device is in stop mode, press + / – to select the file to play and locate the beginning of the recording.

2Move the slide switch to the C PLAY position to start playback.

3Press + / – to adjust the volume.

4Move the slide switch to the F STOP position to stop playback.

XXPlayback is paused at the current position. The device returns to stop mode.

English

EN 15

Adjusting playback speed

1Press F3 (Speed) repeatedly during playback to toggle between faster, slower and normal playback speed. XXPlayback speed becomes faster (+30 %) and the D icon

will be displayed.

XXPlayback speed becomes slower (-25 %) and the cE icon will be displayed.

XXPlayback returns to normal speed and the C icon will be displayed.

Quick search

You can scan backward or forward in the current file at a fast speed. This allows to find a specific part of the recording.

1Move the slide switch to the B REW position during playback or when the device is stopped

XXto scan backward in the current file at a fast speed.

2Press and hold FWD during playback or when the device is stopped

XXto scan forward in the current file at a fast speed.

Note

•If the file contains index marks or recorded instructions, scanning backward or forward stops for 1 second at the index mark or instruction.

Tip

•Playback sound during quick search can be activated or deactivated. This allows you to listen to the recording while forwarding or rewinding. ( Acoustic feedback, p. 27).

Delete

You can delete individual files from the device, part of a file or delete all files simultaneously.

Note

•Deleted files can not be recovered.

•Files that are marked finished and locked (EOL) cannot be deleted. Unlock it by pressing the EOL button.

•Make sure that the memory card is not set to read-only (locked).

Delete a file

1While the recorder is in stop mode, press + / – to select the file to be deleted.

2Press F2 (Menu) and select File > Delete file.

3Press F2 (OK) to confirm the deletion.

XXThe file is deleted. Sequential file numbers are reassigned automatically.

Delete part of a file

1While the recorder is in stop mode, press F2 (Menu) and select File > Delete section.

2Using the play, forward or rewind functions, navigate to the beginning of the section to be deleted.

3While the recorder is in stop mode, press F3 (Mark).

4Using the play, forward or rewind functions, navigate to the end of the section to be deleted.

XXThe section to be deleted is marked in red.

5While the recorder is in stop mode, press F2 (Delete) to confirm the deletion of the marked section.

16 EN

Delete all files

1While the recorder is in stop mode, press F2 (Menu) and select File > Delete all.

2Press F2 (OK) to confirm the deletion. XXAll files are deleted.

English

EN 17

5Use more of your recorder

Voice-activated recording

When voice-activated recording is enabled, recording will start when you begin speaking. When you stop speaking, the device will automatically pause recording after three seconds of silence, and resume only when you begin speaking again. Use the voiceactivation threshold to set the volume at which the device should begin recording.

1Activate the voice-activated recording feature in the settings menu ( Settings, p. 24).

XXWhen activated, the symbol is displayed in the information bar at the top of the screen.

2To start recording, point the microphone toward the sound source and move the slide switch to the G REC position. XXThe devices switches to standby mode. Recording will

start when you begin speaking (or the sound level is above the voice-activation threshold).

XXWhen you stop speaking (or the sound level drops below the voice-activation threshold), the device will automatically pause recording after three seconds and the LED flashes.

3Press + / – during recording to adjust the voice-activation threshold.

4To stop recording, move the slide switch to the F STOP position.

Index marks

Index marks can be used to mark certain points in a recording as points of reference.

1To add an index mark, press F1 (Index) during recording or playback.

XXThe index number is displayed for one second. XXUp to 32 index marks can be set per file.

2To locate an index mark, press + / – while the recorder is in stop mode ( Selecting a file, p. 15).

3To delete an index mark, play, fast forward or fast rewind to the index mark to be deleted. While the recorder is in stop mode, press F2 (Menu) and select File > Index clear.

18 EN

Assign keywords (author ID and work type)

One or more keywords, such as the author’s name or a work type, can be assigned to every recording. Keywords can be used to identify recordings and automatic file routing in Philips SpeechExec software.

Note

•Keywords must first be set up with Philips SpeechExec software.  Advanced configuration, p. 22.

•By default, the keyword category Author with the keywords ‘DPM8000/DPM8500’ and ‘- - -’ (empty) and the category Work type with the keywords ‘Memo’, ‘Letter’, ‘Fax’ and ‘Report’ are available.

Assign an author name

1While the recorder is in stop mode, press F2 (Menu) and select File > Author.

XXa list of author names is displayed.

2Press + / – to select an author name.

3Press F2 (OK) to assign the selected author name to the recording.

Assign a work type

1While the recorder is in stop mode, press F1 (Work type) XXa list of work types is displayed.

2Press + / – to select a work type.

3Press F2 (OK) to assign the selected work type to the recording.

Instructions

Spoken instructions are recorded comments by the author that are directed to the person transcribing the recording. They usually contain information which is relevant to the recording but does not have to be typed out.

1To record an instruction, press and hold F3 (Instr) during recording.

XXThe instruction is displayed as a blue line on the file position bar.

2To locate an instructions, press + / – while the recorder is in stop mode ( Selecting a file, p. 15).

3To delete an instruction, follow the steps for deleting a part of a recording ( Delete part of a file, p. 16).

Note

•Instructions can only be recorded when the recording format is DSS/DSS Pro.

English

EN 19

File lock and priority

Use the file lock function to prevent important files from being accidentally deleted and mark them as finished. With the priority-setting option, urgent recordings can be prioritized during transcription.

1While the recorder is in stop mode, press the EOL button to lock the file and mark it as finished.

XXThe symbol is displayed.

XXA new, empty recording is created.

2To assign priority status to the recording, press the EOL button again within half a second.

XXThe symbol is displayed.

3To make changes to the file, unlock it by pressing the EOL button.

Note

•Philips SpeechExec software can be configured to download only those files from the device to the computer that are marked finished.

•Locked files are deleted when the memory card is formatted or the delete-all-files function is used.

20 EN

Hands-free recording and transcription

The recorder can be used for hands-free recording and transcription by connecting the optional Philips foot pedal LFH2210 to the docking station. In this operating mode, you can control the recording and playback functions with the foot pedal.

Tip

•Use the auto-backspace feature to jump back the configured number of seconds in the recording when restarting playback.

•To activate the auto-backspace feature, press F2 (Menu) on the recorder while the recorder is in stop mode and select Device > Auto backspace.

Hands-free recording

F G

1Make sure that the docking station is NOT connected to a computer via USB.

2To activate the hands-free recording feature, press F2 (Menu) on the recorder while the recorder is in stop mode and select Device > Hands-free mode > Dictate.

3Connect the foot pedal to the food pedal port on the rear side of the docking station and place the recorder in

the docking station.

XXThe symbol is displayed in the information bar at the top of the screen.

4Press the middle pedal of the foot pedal to enter recordstandby mode. To start recording, press the right pedal

of the foot pedal. The behavior for starting and stopping recording depends on the setting of the switch on the underside of the foot control:

•N (Neutral) position: Press and hold the right pedal for recording. For short pauses, release the right pedal.

•T (Toggle) position: Press and release the right pedal to start recording. For short pauses, press the right pedal of the foot pedal again. To continue recording, press the right pedal of the foot pedal again.

5To stop recording, press the left pedal of the foot pedal. To continue recording, repeat step 4.

6Press and hold the left pedal of the foot pedal for fast rewind. When rewinding reaches the desired position, release the pedal.

7When recording is stopped, press the right pedal of the foot pedal to start playback. The behavior for starting and stopping playback depends on the setting of the switch on the underside of the foot control:

•N (Neutral) position: Press and hold the right pedal for playback. When the pedal is released, playback is stopped.

•T (Toggle) position: Press and release the right pedal to start continuous playback. Press the right pedal again to stop playback.

8Double click the left pedal of the foot pedal during recording to finish/lock (EOL) the current recording and create a new file.

Hands-free transcription

B C

1 Make sure that the docking station is NOT connected to a

computer via USB.

2To activate the hands-free transcription feature, press F2 (Menu) on the recorder while the recorder is in stop mode and select Device > Hands-free mode > Transcribe.

3Connect the optional Philips foot pedal to the food pedal port on the rear side of the docking station and place the recorder in the docking station.

XXThe symbol is displayed in the information bar at the top of the screen.

4Press and hold the left pedal for fast rewind. When rewinding reaches the desired position, release the pedal.

5Press and hold the middle pedal to fast forward. When forwarding reaches the desired position, release the pedal.

6Press the right pedal to start playback.The behavior for starting and stopping playback depends on the setting of the switch on the underside of the foot control:

•N (Neutral) position: Press and hold the right pedal for playback. When the pedal is released, playback is stopped.

•T (Toggle) position: Press and release the right pedal to start continuous playback. Press the right pedal again to stop playback.

Note

•If the docking station is connected to a computer, you can switch between USB mode and hands-free mode. In USB mode the recorder is displayed as an external drive on the connected computer.

•The function is only available when the switch on the underside of the foot pedal is in the N position and the recorder is in the stop mode and at the end of the current recording.

•To switch between USB mode and hands-free mode, double click the right pedal of the foot pedal and then hold the pedal for about 1 second.

English

EN 21

Use Philips SpeechExec software

Philips SpeechExec software (Windows version only) can be used for advanced configuration of the recorder, automatic download, conversion and routing of files.

Note

•For detailed information about SpeechExec software, refer to the SpeechExec help.

Advanced configuration

Philips SpeechExec software provides a wizard that guides users through the configurations and settings of the device. The wizard assists in configuring time format, sound feedback, voice-activated recording, display appearance, recording profiles, keywords, and file download to the computer.

1Connect the recorder to the computer using the USB cable or the docking station.

2Start Philips SpeechExec Pro software and click Settings > General settings on the menu bar and select DPM Configuration > DPM Wizard from the list on the left

panel.

3Click the Start Wizard… button to open the wizard and follow the on-screen instructions to customize the recorder.

4Click the Finish button to close the wizard and confirm the transfer of the new settings to the recorder.

Note

•When the recorder is connected to the computer for the first time, Windows detects the new hardware and automatically installs the required drivers. When the installation is complete, Windows may prompt you to restart the computer.

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Download recordings to the computer

With USB mass storage support, the recorder is automatically displayed as an external drive when it is connected to the computer. It can then be accessed easily with any program as a regular drive.

Use Philips SpeechExec software for automatic download, conversion, and routing of files.

1Make a recording with the recorder.

2Start Philips SpeechExec Pro software.

3Connect the recorder to the computer using the USB cable or the docking station.

4By default, the recordings on the recorder will be downloaded automatically to the computer and moved to the Finished dictations folder of the work list.

Note

•How and which files are downloaded after the recorder is connected to a computer can be configured in the settings menu of Philips SpeechExec software or with the configuration wizard.

Use the barcode scanner (DPM8500 only)

The barcode module allows barcode scanning from a distance of up to 25 cm (10 inches) and supports barcode information with up to 30 digits.

Add barcode information to a file

1While the recorder is in stop mode, press F1 (Scan) and scan the barcode.

XXWhen a barcode is recognized, the device will beep and the barcode information is displayed.

2Press F2 (OK) to confirm the barcode input. XXThe device returns to the stop mode.

Display barcode information

To display previously recorded barcode information:

1While the recorder is in stop mode, press F2 (Menu) and select File > File information.

Overwrite barcode information

1While the recorder is in stop mode, press F1 (Scan) and scan the barcode.

XXWhen a barcode is recognized, the device will beep and the old and the new barcode information is displayed.

2Press F2 (OK) to confirm the new barcode information and to overwrite the old barcode information.

XXThe device returns to the stop mode.

English

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6 Settings

Use the menu

1Press F2 (Menu) while the recorder is in stop mode to open the menu.

2Press + / – to select the next/previous menu item.

3Press F3 (Enter) to enter a sub menu. Press F1 (Back) to exit the menu.

4Press + / – to select a function.

5Press F2 (OK) to confirm a selection or F1 (Back) to exit a sub menu without changing a setting.

Note

•Some settings, such as defining keywords, file encryption or device lock, are available only through Philips SpeechExec software.  Advanced configuration, p. 22.

Menu list

File

Delete file

Delete section

Priority high / normal

Lock / EOL

Index set / clear

Author

Work type

Delete all

File information

Record

Profile

Line-in

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Record notification beep

Edit mode

(Encryption)

Voice activation

Display

Brightness

Backlight

Appearance

Record lamp

Language

Device

Beep

Acoustic feedback

Power save

Date & time

Slide switch

Auto backspace

Device information

Format card

USB charge

USB audio

Hands-free mode

Diagnosis file

Reset settings

Noise reduction

File menu

Delete file

Delete individual files from the device.  Delete a file, p. 16.

Delete section

Delete part of a file.  Delete part of a file, p. 16.

Priority high / normal

With the priority-setting option, urgent recordings can be prioritized during transcription. You can select High (the symbol is displayed) or Normal. The default value is Normal.  File lock and priority, p. 20.

Lock /EOL

Use the file lock function to prevent important files from being accidentally deleted and mark them as finished.  File lock and priority, p. 20.

Index set / clear

Index marks can be used to mark certain points in a recording as points of reference.  Index marks, p. 18.

Author, Work type

Delete all

Delete all files simultaneously from the device.  Delete all files, p. 17.

File information

Display information about the current file, such as file number, file name, assigned keywords, barcode information, recording date and time.

Record menu

Profile

The recording profile presets recording parameters such as recording quality and file format, microphone sensibility and the microphone mode to suit the recording conditions. The profile’s symbol is displayed in the information bar at the top of the screen.

• Personal: customize all settings.

»»Recording quality: set the file format and the quality of the recording (bit rate). The higher the recording quality the bigger the file and the less recordings you can create.

››DSS SP: .dss, mono, 13.7 kbit/s

››DSS QP: .ds2, mono, 28 kbit/s

››MP3 Stereo: .mp3, stereo, 192 kbit/s

››PCM Voice: .wav, mono, 353 kbit/s

››PCM Stereo: .wav, stereo, 705 kbit/s

»»Microphone sensitivity: adjust the recording sensitivity to avoid recording background noises and to adapt to the recording environment.

››Meeting: high sensitivity

››Dictate: medium sensitivity

››Private: low sensitivity

»»Microphone mode: the microphone mode can be controlled by the integrated motion sensor. The motion sensor senses when the device is placed on the desk or held in the hand and sets the microphone mode accordingly.

››Directional: focus on the right microphone and filter sounds from the side.

››360 degrees: records sounds in all directions.

• Meeting: optimized for the recording of multiple sound sources, such as meetings and conferences with a small num-

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English

ber of people (Recording quality: MP3 Stereo, Microphone sensitivity: Meeting (high), Microphone mode in hand: 360 degrees, Microphone mode on desk: 360 degrees).

• Dictate: optimized setting for the recording of a sound source close to the device (Recording quality: DSS QP, Microphone sensitivity: Dictate (medium), Microphone mode in hand: Directional, Microphone mode on desk: 360 degrees).

• Speech recognition: optimized for subsequent editing using speech recognition software (Recording quality: DSS QP, Microphone sensitivity: Private (low), Microphone mode in hand: Directional, Microphone mode on desk: 360 degrees).

Note

•All recording profiles can be customized with Philips SpeechExec software.  Advanced configuration, p. 22.

Line-in

If you connect an external microphone to the device, the recording source will switch automatically and the device’s microphones will be turned off. Set the line-in option depending on the external source:

•Off: connect an external mono or stereo microphone

•On: connect an amplified recording source (e.g. a stereo system)

Record notification beep

Enable/disable a beep tone indicating recording is about to begin.

Edit mode

You can edit an existing recording by overwriting a part of it or inserting additional recording.  Add to or overwrite a recording, p. 14.

Encryption

Recordings can be encrypted in real time using the Advanced Encryption Standard (AES or Rijndael Algorithm) with a key length of 256 bits. AES provides a very high degree of security and has been approved in the USA for the most highly classified government information.

Note

•Encryption must be set up with Philips SpeechExec software.  Advanced configuration, p. 22.

•Encrpytion is only supported for files in DSS Pro format.

•When encryptionis activated, the symbol is displayed in the information bar at the top of the screen.

•Encrpyted files can only be played with Philips SpeechExec software.

The device itself can be assigned a PIN code to protect against unauthorized use or file playback.

Voice activation

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Display menu

Brightness

Adjust the brightness of the display. The brightness level of the display will affect how quickly the device consumes battery power.

Backlight

Set the length of time the device waits before turning off the display’s backlight:

•Auto: adjusts the brightness of the display automatically and turns off the display’s backlight after 8 seconds.

•8 sec (default)

•20 sec

•On

Appearance

Select a display mode: Advanced (default), Classic.  Startup screen, p. 9.

Record lamp

Enable/disable the LED light.

Language

Set the language for the device’s user interface: English,

Deutsch, FranÇais, Español, Italiano.  Set the language, p. 13

Device menu

Beep

Enable/disable key and signal tones.

Acoustic feedback

Allows you to listen to the recording while forwarding or rewinding.  Quick search, p. 16.

Power save

Set the length of time before the recorder will enter into powersave mode: 1 min, 5 min (default), 10 min, 15 min, Off.

 Power-save mode, p. 13.

Date & time

The date and time entered are saved with each recording as the recording time.  Set the date and time, p. 13

Slide switch

You can customize the functionality of the slide switch. By default, the slide switch is set to International.

Position	Interna-	Philips	Philips	German
	tional		classic*
1	gG	A	A	A
2	jF	C/G	C/G	F/H
3	C	F/H	F/H	C/G
4	B	B	B	B

* EOL and REC STANDBY buttons switch functionality.

Auto backspace

Move the slide switch briefly to the B REW position to jump back the configured number of seconds in the recording: Off

(default), 1 sec, 2 sec, 3 sec, 4 sec.

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English

Device information

Display information about the device, such serial number, model number and firmware version.  Display device information, p. 29.

Format card

Deletes all recordings and files saved on the device.  Memory formatting, p. 29.

USB charge

Change the charging behavior of the device. If the USB port of your computer does not supply enough power capacity (500 mA), charging may not be successful. Set the USB charge option to Slow [100 mA] or Off and use an (optional) power supply.

•Fast [500 mA] (default)

•Slow [100 mA]

•Off

USB audio

When set to On, the device can be used as audio output device for the computer when it is connected via the USB cable.

Hands-free mode

The recorder can be used for hands-free recording and transcription by connecting the optional Philips foot switch LFH2210 to the docking station. In this operating mode, you can control the recording and playback functions with the foot switch.

 Hands-free recording and transcription, p. 20.

Diagnosis file

Save a diagnosis file for error analysis and a file with all device configuration settings on the memory card.

Reset settings

Reset your settings to the factory default values.

Noise reduction

Turn on the noise reduction function for better playback quality. Noise reduction reduce the background noise and improves the intelligibility of quieter voices.

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7 Service

Do not perform any maintenance operations that are not described in this user manual. Do not disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorised service centers.

Display device information

1In stop mode (start-up screen), press F2 (Menu) and select

Device > Device information.

XXGeneral device information is displayed: serial number, model number, firmware version of the device.

2Press F1 (Back) to return to the stop mode.

Memory formatting

Caution

•Formatting the memory deletes all recordings and files saved on the device.

1In stop mode (start-up screen), press F2 (Menu) and select

Device > Format card.

2Press F3 (Enter), then press F2 (OK) to confirm the formatting.

Tip

• Press F1 (Back) to cancel the operation.

Updating the firmware		English
Your device is controlled by an internal program called firmware.		English

As a part of ongoing product maintenance, the firmware is
upgraded and errors are corrected.
It is possible that a newer version (an “update”) of the firmware
has been released since you purchased the device. In this case
you can easily update your device to the latest version.

Caution

•The battery should be fully charged to prevent the power supply being interrupted during the update.

1Connect the device to the computer using the USB cable or the docking station.

2Download the firmware update for your model from the website www.philips.com/dictation onto your computer.

3Copy the new firmware file to the root directory of the device.

4Disconnect the device from the computer.

XXThe firmware is automatically updated. This may take a few minutes.

Caution

•Wait until the firmware update is complete before calling up other device functions. Failure to properly update the firmware may result in the device malfunctioning.

Tip

•Firmware updates can be performed automatically via Philips SpeechExec software.  Use Philips SpeechExec software, p. 22.

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Troubleshooting

Problem

The device does not turn on

The device does not playback recordings The device does not respond

I cannot hear anything from the speaker

Recording does not start

I cannot hear anything from the headphones

Possible cause/solution

• Battery is empty. XXRecharge the battery.

• The device is turned off.

XXTurn the power on.  Power on/off, p. 12.

• The device is in power-save mode.

XXLift up the recorder or press any button to reactivate it.

•No recordings are saved in the device.

•Turn the power off and on again. Power on/off, p. 12.

•Headphones are connected to the device.

XXUnplug the headphones.

•The volume is at the lowest setting. XXAdjust the volume level.

•There is no memory card in the device.

XXInsert a memory card into the device.  Insert and eject the memory card,

p.11

•Memory card is not formatted correctly.

XXFormat the memory card in the device.  Memory formatting, p. 29

• The the available memory space for recording is full. XXDelete some files or move them to an external device.

• The file is locked.

XXUnlock the file.  File lock and priority, p. 20

•The memory card is locked. XXUnlock the memory card.

•The headphones are incorrectly connected. XXCheck the headphone connection.

•The volume is at the lowest setting.

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