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TASKALFA 255C
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Table of contents
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Kyocera TASKALFA 255C, TASKALFA 205C Manual

0 (0)
205c/255c
Printer Driver
User Guide
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change for improvement without notice.
Regarding Trademarks
Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, Powerpoint® is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc., Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments.
User Interface screen captures shown in this guide may differ depending on your printing device.
This user guide and its contents were developed for the 5.2 driver.
Models supported by the KX printer driver
205c
255c
© 2010 KYOCERA MITA Corporation

Table of Contents

Chapter 1 Installation
Preparing to Install the Driver ........................................................................................................ 1-1
Selecting an Installation Method ................................................................................................... 1-1
Installing Utilities ........................................................................................................................... 1-2
Upgrading Driver Components ...................................................................................................... 1-2
Express Installation ....................................................................................................................... 1-2
Installing in Express Mode ....................................................................................................... 1-2
Custom Installation ....................................................................................................................... 1-4
Installing in Custom Mode with a Network Connection using Discover ................................... 1-4
Installing in Custom Mode with a USB Connection using Discover ......................................... 1-5
Installing in Custom Mode with a Network Connection using Custom Select .......................... 1-6
Installing in Custom Mode with a USB Connection using Custom Select ................................ 1-8
Optional Printer Components ........................................................................................................ 1-9
Installing Optional Printer Components ................................................................................... 1-9
The Add Printer Wizard ................................................................................................................. 1-9
Installing a Printer Driver in Windows 7 and Windows Vista .................................................... 1-9
Installing a Printer Driver in Windows XP .............................................................................. 1-10
Printer Driver Settings Access ..................................................................................................... 1-10
Changing the Default Driver Settings .................................................................................... 1-10
Chapter 2 Device Settings
Accessing Device Settings ............................................................................................................ 2-1
Device Options .............................................................................................................................. 2-2
Setting Device Options ............................................................................................................ 2-2
Auto Configure .............................................................................................................................. 2-2
Enabling Auto Configuration .................................................................................................... 2-2
Memory ......................................................................................................................................... 2-3
Setting the Memory ................................................................................................................. 2-3
RAM Disk ...................................................................................................................................... 2-3
Setting RAM Disk .................................................................................................................... 2-3
Administrator Settings ................................................................................................................... 2-4
General ......................................................................................................................................... 2-4
Show Quick Print Tab .............................................................................................................. 2-4
Send Count Information ........................................................................................................... 2-4
Send Application Name ........................................................................................................... 2-4
Associate Profile with Application ............................................................................................ 2-5
Password Protect Administrator Settings ................................................................................ 2-5
SNMP ...................................................................................................................................... 2-5
Lock Settings ................................................................................................................................ 2-7
Lock Settings Options .............................................................................................................. 2-7
User Login ..................................................................................................................................... 2-8
User Login Options .................................................................................................................. 2-8
Printing with User Login ........................................................................................................... 2-9
Job Accounting ............................................................................................................................. 2-9
Job Accounting Options ......................................................................................................... 2-10
Printing with Job Accounting ................................................................................................. 2-10
KX DRIVER
i
User Settings .............................................................................................................................. 2-11
Identification .......................................................................................................................... 2-11
Units ...................................................................................................................................... 2-11
Language Preference ............................................................................................................ 2-12
PDL (Page Description Language) ............................................................................................. 2-12
PDL Options .......................................................................................................................... 2-12
PDF Options .......................................................................................................................... 2-14
XPS Driver .................................................................................................................................. 2-16
Compatibility Settings ................................................................................................................. 2-16
Media Source Enumeration ................................................................................................... 2-16
Ignore Application Collation ................................................................................................... 2-17
Combine Source and Media Type Lists ................................................................................. 2-17
Removing a Plug-in ..................................................................................................................... 2-17
Chapter 3 Quick Print
Quick Print Options ....................................................................................................................... 3-1
Common Printing Options ....................................................................................................... 3-1
Color Mode .............................................................................................................................. 3-2
Collate ..................................................................................................................................... 3-2
Duplex Printing ........................................................................................................................ 3-2
Multiple Pages per Sheet ........................................................................................................ 3-3
Edit Quick Print ........................................................................................................................ 3-3
Profiles .......................................................................................................................................... 3-4
Selecting a Profile .................................................................................................................... 3-4
Saving a Profile ....................................................................................................................... 3-4
Editing a Profile ....................................................................................................................... 3-5
Importing a Profile ................................................................................................................... 3-5
Exporting a Profile ................................................................................................................... 3-6
Application Based Printing ....................................................................................................... 3-6
Chapter 4 Basic
Basic Settings ............................................................................................................................... 4-1
Source and Media Types .............................................................................................................. 4-2
Print Size and Page Size ............................................................................................................... 4-2
Creating a Custom Page Size ................................................................................................. 4-3
Printing with Custom Size Pages ............................................................................................. 4-3
Duplex Printing .............................................................................................................................. 4-3
Printing in Duplex Mode .......................................................................................................... 4-4
Collate ........................................................................................................................................... 4-4
Printing Collated Documents ................................................................................................... 4-5
Printing in Color, Black & White, and EcoPrint .............................................................................. 4-5
Print Preview ................................................................................................................................. 4-5
Previewing a Print Job ............................................................................................................. 4-5
Kyocera Logo ................................................................................................................................ 4-6
Displaying Version Information ................................................................................................ 4-6
Displaying Plug-in Information ................................................................................................. 4-6
Chapter 5 Layout
Multiple Pages per Sheet .............................................................................................................. 5-1
Printing Multiple Pages per Sheet ........................................................................................... 5-1
Scaling .......................................................................................................................................... 5-2
Setting Scaling on the Page .................................................................................................... 5-2
Booklet .......................................................................................................................................... 5-2
Printing a Booklet .................................................................................................................... 5-2
Poster ............................................................................................................................................ 5-3
ii
User Guide
Printing a Poster ...................................................................................................................... 5-3
Chapter 6 Finishing
Separation ..................................................................................................................................... 6-1
Rotate Copies .......................................................................................................................... 6-1
Offset Jobs .............................................................................................................................. 6-2
Staple ............................................................................................................................................ 6-2
Stapling a Print Job ................................................................................................................. 6-3
Finishing Edge .............................................................................................................................. 6-3
Finishing Edge Combinations .................................................................................................. 6-3
Setting the Finishing Edge ....................................................................................................... 6-3
Positioning Options for Finishing Edge .................................................................................... 6-4
Custom Finishing Edge Settings ............................................................................................. 6-4
Gutter ............................................................................................................................................ 6-5
Creating a Gutter ..................................................................................................................... 6-5
Chapter 7 Imaging
Print Quality and EcoPrint ............................................................................................................. 7-1
Selecting Print Quality ............................................................................................................. 7-1
Selecting EcoPrint ................................................................................................................... 7-1
Trapping ........................................................................................................................................ 7-2
Gloss Mode ................................................................................................................................... 7-2
Fonts ............................................................................................................................................. 7-2
Font Settings ........................................................................................................................... 7-3
Selecting Font Settings ............................................................................................................ 7-3
Font Substitution ..................................................................................................................... 7-3
Disable Device Fonts ............................................................................................................... 7-4
Graphics ........................................................................................................................................ 7-4
Selecting Graphics Settings .................................................................................................... 7-4
Pattern Scaling ........................................................................................................................ 7-5
Inversion Settings .................................................................................................................... 7-5
Optimization Settings .............................................................................................................. 7-5
CIE Optimization ..................................................................................................................... 7-6
Image Compression Mode ...................................................................................................... 7-6
Color Mode ................................................................................................................................... 7-6
Printer Profile ................................................................................................................................ 7-6
Color Correction ............................................................................................................................ 7-7
Setting a Default Color Profile ................................................................................................. 7-8
Color Adjustment .......................................................................................................................... 7-9
Selecting Custom Color Adjustment ........................................................................................ 7-9
Adjusting HSL (Hue, Saturation, Lightness) ............................................................................ 7-9
Adjusting Color Balance ........................................................................................................ 7-10
Color Conversion ........................................................................................................................ 7-10
Black & White Adjustment ........................................................................................................... 7-11
Adjusting Black and White Settings ....................................................................................... 7-11
Text and Graphics Effects ........................................................................................................... 7-11
Chapter 8 Publishing
Cover Mode .................................................................................................................................. 8-1
Printing Covers ........................................................................................................................ 8-1
Cover Mode Options ................................................................................................................ 8-2
Choosing Cover Media ............................................................................................................ 8-4
Page Insert .................................................................................................................................... 8-5
Printing Page Inserts ............................................................................................................... 8-5
Page Insertion Options ............................................................................................................ 8-6
KX DRIVER
iii
Transparency Interleaving ............................................................................................................ 8-6
Inserting Backing Sheets Between Transparencies ................................................................ 8-7
Chapter 9 Job
Job Storage (e-MPS) .................................................................................................................... 9-1
Job Storage (e-MPS) options .................................................................................................. 9-1
Proof and Hold .............................................................................................................................. 9-2
Printing a Proof and Hold Job .................................................................................................. 9-2
Private Print .................................................................................................................................. 9-2
Storing a Private Print Job ....................................................................................................... 9-3
Job Name ...................................................................................................................................... 9-3
Don’t Use Application Name .................................................................................................... 9-3
Overwrite Job Name ................................................................................................................ 9-3
Selecting a Job Name ............................................................................................................. 9-4
Chapter 10 Advanced
Prologue/Epilogue ....................................................................................................................... 10-1
Selecting a Prologue/Epilogue File ........................................................................................ 10-1
Editing a Prologue/Epilogue File ........................................................................................... 10-1
Deleting a Prologue/Epilogue File ......................................................................................... 10-2
Assigning a Prologue/Epilogue File ....................................................................................... 10-2
Unassigning a Prologue/Epilogue File ................................................................................... 10-2
Specifying the Insertion Point ................................................................................................ 10-2
Watermark .................................................................................................................................. 10-3
Adding or Editing a Watermark .............................................................................................. 10-3
Selecting Pages for Watermark ............................................................................................. 10-4
Security Watermark .................................................................................................................... 10-5
Adding or Editing a Security Watermark ................................................................................ 10-6
Adjusting Security Watermark Calibration ............................................................................. 10-7
Selecting Pages for Security Watermark ............................................................................... 10-7
Color Optimizer ........................................................................................................................... 10-8
Optimizing RGB Color for Printing ......................................................................................... 10-8
Status Monitor ............................................................................................................................. 10-9
Selecting Status Monitor Options .......................................................................................... 10-9
Setting Status Monitor Preferences ..................................................................................... 10-10
EMF Spooling ........................................................................................................................... 10-11
Selecting EMF Spooling ...................................................................................................... 10-11
Enable Client Profile .................................................................................................................. 10-11
Glossary ................................................................................................................................................................... v
iv
User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be
configured in the printer Properties and Printing Preferences.
Note: In Windows operating systems, you must be logged in with
administrator rights to install the printer driver.

Preparing to Install the Driver

This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.
Turn on the computer and the printer.
1
In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the driver for an expanded feature set. In Windows, if the
Found NewHardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click ContinueAnyway.
Insert the ProductLibrary CD into the CD drive.
2
After the installation wizard begins, the MainMenu appears.
Note: If the Product Library fails to start after inserting the Product Library CD into the CD drive, use Windows Explorer to locate Setup.exe on the local
drive and double-click to open.
Click View License Agreement to read the license agreement.
3
Click Accept to proceed.
4
To begin the installation, click Install Software.
5
Note: If the Windows Security warning dialog box appears at any point
during the installation process, click Install this driver software anyway.
The Installer wizard appears with several installation methods displayed.
6

Selecting an Installation Method

You can select Express Mode for a network or USB connection and the installation wizard will discover your printers. You can also select Custom
KX DRIVER
1-1
Installation

Installing Utilities

Mode for a network or USB connection and either manually select installation
packages and specify utilities or let the installation wizard discover your printer.
Express Mode Installation
Installing in Express Mode on page 1-2
Custom Mode Installation
Installing in Custom Mode with a Network Connection using Discover on
page 1-4
Installing in Custom Mode with a USB Connection using Discover on page 1-
5
Installing in Custom Mode with a Network Connection using Custom Select
on page 1-6
Installing in Custom Mode with a USB Connection using Custom Select on
page 1-8
On the InstallationMethod page, click Utilities to install printer utilities. You can also select utilities to install during the Custom Installation procedure.

Upgrading Driver Components

If the installation wizard detects older driver or utility components, the Software Component Upgrade page appears.
Choose the component to upgrade. Click Next.
1
Confirm your upgrade settings. To start the upgrade, click Upgrade.
2
When the upgrade completes, click Next. The Installation Method page
3
appears.

Express Installation

Express Mode applies to driver installation for a USB or network connection
only. The installation wizard discovers printers that are turned on, and
connected by USB and network cable. In Custom Mode, you are able to select
the installation packages and specify the port.

Installing in Express Mode

This section describes the express installation procedure of the driver software in Windows operating systems.
1-2
Ensure that your printer and computer are turned on and connected by USB or
1
network cable.
Note: In Windows 7 and Windows Vista with a USB connection, a driver
installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set. In
Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the HardwareInstallation warning dialog box appears, click Continue Anyway.
User Guide
On the InstallationMethod page, click Express Mode.
2
The Discover Printing System page opens, searching for your printing
3
system.
If Discover finds your printing system, select your model from the list and click
Next.
If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly.
Click Refresh to retry the discovery. If the system still cannot find your printing
system, contact your system administrator.
Select Use host name for port name to use a host name for the Standard
4
TCP/IP port. If the installation wizard still displays the IP address, contact your
system administrator. (Notavailable with a USB connection.)
Click Information if you want to open a dialog box with details about IP
5
Address, Host Name, Printer Model, Contact, Location, and Serial Number.
Click OK. Click Next. (Not available with a USB connection.)
On the PrinterSettings page, you can assign a name to your printing system.
6
Installation
Note: With a first time USB connection, the Printer Settings page does not
appear.
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the ConfirmSettings page, click Install if the settings are correct. Click
7
Back to correct the settings.
The Installation Completed page appears displaying the following driver
8
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab. Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings. Device Settings
Select the DeviceSettings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings
check box appears only in Windows XP with a network connection.)
When the installation completes successfully, click Finishto exit the installation wizard and return to the Product Library CD menu.
A message may appear if there is a software installation failure.
KX DRIVER
1-3
Installation
Click Finish, and retry the installation. If the same message appears again, contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.

Custom Installation

Custom Mode applies to driver installation for a USB or network connection.
The installation wizard can discover printers that are turned on, and connected by USB and network cable, or you can manually select the driver from drivers that are available. You can specify the printer port, fonts, and the utilities you want to install.
Printer drivers that ship with Windows operating systems are called minidrivers. The minidriver is available separately for PCL and KPDL and provides basic support for your printer.
The KX XPS DRIVER is only available for printing systems used with Windows 7 and Windows Vista. The XPS driver is discussed in the Device
Settings chapter. Minidriver functionality is not documented in this user
guide.

Installing in Custom Mode with a Network Connection using Discover

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.
Ensure that your printer and computer are connected to a network.
1
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page opens searching for your printing system.
3
The Discover button is automatically selected. A list of models appears. Click Next.
If Discover does not find your printing system, a message appears. Remove and reinsert the network cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.
On the Custom Installation page, select the driver and software packages you
4
want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the Confirm Settings page.
On the Printer Settings page, you can assign a name for your printing system.
5
You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.
1-4
On the Confirm Settings page, click Install if the settings are correct. Click
6
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click Continue.
User Guide
The Installation Completed page appears displaying the following driver
7
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab. Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings. Device Settings
Select the DeviceSettings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings
check box appears only in Windows XP.)
When the installation completes successfully, click Finishto exit the installation wizard and return to the Product Library CD menu.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
Installation

Installing in Custom Mode with a USB Connection using Discover

This section describes the custom installation procedure of the driver software
in Windows operating systems using a USB connection. With Discover, all
devices available for the driver installation are found automatically. This is the recommended Custom Mode USB installation method.
Ensure that your printer and computer are turned on and connected using a
1
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from
the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set.
On the InstallationMethod page, select Custom Mode.
2
The Discover Printing System page opens, searching for your printing
3
system. The Discoverbutton is automatically selected. Select your device and click Next.
If Discover does not find your printing system, a message appears. Remove
and reinsert the USB cable, and ensure it is connected properly. Click Refresh
to retry the discovery. If the system still cannot find your printing system, contact your system administrator.
KX DRIVER
1-5
Installation
On the CustomInstallation page, select the driver and software packages you
4
want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the Confirm Settings page.
On the PrinterSettings page, you can assign a name to your printing system.
5
Note: With a first time USB connection, the Printer Settings page does not
appear.
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the ConfirmSettings page, click Install if the settings are correct. Click
6
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click Continue Anyway.
The Installation Completed page appears displaying the following driver
7
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab. Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the Administrator Settings in Device Settings.
When the installation completes successfully, click Finishto exit the installation wizard and return to the Product Library CD menu.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.
1-6

Installing in Custom Mode with a Network Connection using Custom Select

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.
Ensure that your printer and computer are connected to a network.
1
On the InstallationMethod page, select Custom Mode.
2
User Guide
The Discover Printing System page opens, searching for your printing
3
system. The Discoverbutton is automatically selected. Choose Custom select and click Next.
The Printing System page appears. Select your printing system model from
4
the list and click Next. If there is only one driver model, this page does not
appear. Proceed to the next step.
On the PrinterPort page, select the port connected to your printing system, or
5
add a port connected to your system by clicking Add Port. Click Next.
On the CustomInstallation page, select the driver and software packages you
6
want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the Confirm Settings page.
On the PrinterSettings page, you can assign a name for your printing system.
7
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
Installation
On the ConfirmSettings page, click Install if the settings are correct. Click
8
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click Continue.
The Installation Completed page appears displaying the following driver
9
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab. Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings. Device Settings
Select the DeviceSettings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings
check box appears only in Windows XP.)
When the installation completes successfully, click Finishto exit the installation wizard and return to the Product Library CD menu.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
KX DRIVER
1-7
Installation
The installation of the printer is now complete. If prompted, restart your computer.

Installing in Custom Mode with a USB Connection using Custom Select

This section describes the custom installation procedure of the driver software
in Windows operating systems using a USB connection. With the Custom select option, you manually select the printing system and printer port to install.
In Custom mode, Custom Select is not recommended for USB in
environments where printing systems are connected and reconnected using
USB ports. The Discover method provides a more reliable installation path.
Ensure that your printer and computer are turned on and connected using a
1
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from
the Microsoft Windows Update site if a certified driver is available and the
system is connected to the web. We recommend the Custom Mode using
Discover for USB connections to ensure a reliable installation.
On the InstallationMethod page, select Custom Mode.
2
The Discover Printing System page opens, searching for your printing
3
system. The Discoverbutton is automatically selected. Choose Custom select and click Next.
The Printing System page appears. Select your printing system model from
4
the list and click Next.
On the PrinterPort page, select an existing port connected to your printing
5
system. Click Next.
On the CustomInstallation page, select the driver and software packages you
6
want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the Confirm Settings page.
On the PrinterSettings page, you can assign a name to your printing system.
7
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the ConfirmSettings page, click Install if the settings are correct. Click
8
Back to correct the settings.
1-8
Note: If the Hardware Installation warning dialog box appears, click Continue Anyway.
The Installation Completed page appears displaying the following driver
9
options.
Print a test page
User Guide
This selection verifies a connection with the printer and creates a print out of the installed driver components.
Enable Status Monitor
The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the
Advanced tab. Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the Administrator Settings in Device Settings.
When the installation completes successfully, click Finishto exit the installation wizard and return to the Product Library CD menu.
A message may appear if there is a software installation failure.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your computer.

Optional Printer Components

Installation
You can expand the functionality of your printer driver by installing optional
components from the Product Library CD menu > Advanced Tools menu.

Installing Optional Printer Components

On the ProductLibrary CD menu > AdvancedTools menu, select Optional
1
Printer Components.
Select a printer to install optional components, and click Next.
2
On all Selectpages, choose your components, and click Next.
3
On the ConfirmSettings page, click Install if the displayed settings are
4
correct. Click Backto correct any settings.
The Printer Components Installation Completed page appears. Click Finish.
5
When you have completed installing printers and optional components, restart your computer if prompted.

The Add Printer Wizard

The Add Printer Wizard displays a series of pages that guide you through
printer installation. You are prompted to make installation choices on each page.
KX DRIVER

Installing a Printer Driver in Windows 7 and Windows Vista

This section describes how to install a printer driver using the AddPrinter Wizard in Windows 7 and Windows Vista.
1-9
Installation
Click Start and click Devices and Printers (Windows 7), or click ControlPanel
1
and double-click Printers(Windows Vista).
Click Add a printer.
2
The Add Printer Wizard appears. Click either Adda local printer or Add a
3
network, wireless or Bluetooth printer. Follow the instructions on each page, and then click Next to proceed to the next page.
Note: If the Windows Security warning dialog box appears, click Install this driver software anyway.
The last page of the wizard appears with a message that you’ve successfully
4
added the printer you selected. Installation of the printer driver is now complete.
Click Print a test page if you want to produce sample print output from the newly installed printer. To close the AddPrinter Wizard, click Finish.

Installing a Printer Driver in Windows XP

This section describes how to install a printer driver using the AddPrinter Wizard in Windows XP.
Click Start and Printers and Faxes.
1
Click Add a printer.
2
The Add Printer Wizard appears. Follow the instructions on each page, and
3
then click Nextto proceed to the next page.
Note: If the Found New Hardware Wizard page appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.
When the Completingthe Add Printer Wizard page appears, installation of
4
the printer driver is now complete. To close the Add Printer Wizard, click Finish. If prompted, restart your computer.

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

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Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application.
Click Start and click Devices and Printers (Windows 7), or click ControlPanel
1
and double-click Printers(Windows Vista), or Printersand Faxes (Windows
XP).
Right-click on your printing system icon.
2
User Guide
Click Printing Preferences.
3
In the PrintingPreferences dialog box, select the desired features in all tabs.
4
Click OK to save the settings.
5
Installation
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2 Device Settings

In Device Settings, you can select installed printing system options so the
associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

Accessing Device Settings

Device Settings can be accessed from Devices and Printers (Windows 7), Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.
Click Start and click Devices and Printers (Windows 7), or click ControlPanel
1
and double-click Printers(Windows Vista), or Printersand Faxes (Windows
XP).
Right-click the desired printing system model.
2
Click Printer properties (Windows 7) or Properties (Windows Vista, Windows
3
XP).
Click Device Settings.
4
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User Guide

Device Options

Auto Configure

Device Settings
Optional devices extend the capabilities of your printing system for source, finishing, and job storage.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

You can set the printer driver to match the optional devices installed on your printing system.
In the Propertiesdialog box, click DeviceSettings.
1
In Device Settings > Device options, select the check boxes for all installed
2
devices.
Auto Configure detects the devices installed on the printing system if it is connected over a network. Auto Configure can detect printing system devices
such as input devices. When your computer is connected to the printing system
through a TCP/IP or WSD port, the Auto Configure button appears in Device
Settings. Auto Configure updates the Device options list, Memory, RAM disk and preview images to keep the printer driver consistent with the printing
system configuration.
Not all installed devices are detected by using Auto Configure. Before selecting OK in Device Settings, check the settings to make sure that they are
correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Silent Auto Configuration
Silent auto configuration checks the printing system every 10 minutes for
changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings. Silent auto configuration is
only available for printing systems installed in Windows 7 or Windows Vista.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

The Auto Configure button can be used to detect all available device options
when the printing system is connected to a network through a TCP/IP port.
Verify that all optional devices are attached to the printing system, and that it is
1
turned on and ready to print.
In Device Settings, click Auto Configure.
2
In Windows XP, the driver settings are updated immediately.
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Device Settings

Memory

In Windows 7 and Windows Vista, the Auto Configure dialog box opens. Select
from Auto configure options:
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and
when Silent auto configuration is turned off.
Silent auto configuration
Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.
Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory.

Setting the Memory

By default, the Memory setting matches the standard memory in the printing
system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory.

RAM Disk

Install optional DIMM memory in the printing system.
1
In Device Settings > Memory, type or select the amount of total installed
2
memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).
If your printing system includes the AutoConfigure feature, you can use it to
obtain information about the memory size.
The RAM disk functions as a virtual hard disk, saving print requests into the printing system’s memory. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.
If selected, the Ignore application collation feature in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase
the print speed of collated multiple copies by sending the print job just once.
Note: To use RAM disk, optional memory must be installed.

Setting RAM Disk

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You can set the RAM disk to save print requests into the printing system’s memory.
At the printing system's operation panel, turn on RAM disk and set its size.
1
In Device Settings > Device options, select RAM disk.
2
User Guide
In the RAMdisk text box, type or select the desired RAM disk size. Click the up
3
and down arrows until the text box shows the correct number of megabytes (MB) available physically on the operation panel.
The maximum RAM disk size depends on the amount of installed memory.

Administrator Settings

Administrator Settings lets you set options, varying by your model, that
include controlling accessibility, displaying features in the interface and setting a
password to control access to the Administrator Settings options.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

An administrator can control the display of the Quick Print tab, and other
miscellaneous settings, including password and SNMP settings.

Show Quick Print Tab

Device Settings
This option lets you control the display of the Quick Print tab. You can define
basic print options into group profiles for improved accessibility.
With a clear check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.
To enable this feature, in Device Settings > Administrator Settings > General, select ShowQuick Print tab.
With a selected check box for the Show Quick Print tab, the tab appears in the Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:
Hide other tabs displays only the Quick Print tab to the user. Set Quick Print tab as default opens to this tab when you access Printing
Preferences. Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.

Send Count Information

This option lets you embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.
When PDF is selected in the PDL settings dialog box, only color page count
information is sent with PDF.
To enable this feature, in Device Settings > Administrator Settings > General, select SendCount Information.
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Send Application Name

This option lets you send the application name with a print job, so that a different printing process is used for each application. For example, color
printing is adjusted to print color accurately when color is specified as Full color rather than RGB.
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Device Settings
This option is unavailable when PDF is selected in the PDL Settings dialog box. To enable this feature, in Device Settings > Administrator Settings >
General, select SendApplication name.

Associate Profile with Application

This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:
A profile must be created in the Profiles dialog box, accessed from any Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.
To enable this feature, in Device Settings > Administrator Settings >
General, select AssociateProfile with application.

Password Protect Administrator Settings

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. If
selected, this setting prompts you to enter a password and confirm the
password. This password protection blocks access to all Administrator
Settings options.
Setting the Administrator Password
You can set a password to prevent unauthorized changes in the Administrator Settings dialog box.
In Device Settings > Administrator Settings > General, select Password
1
protect administrator settings.
In the Passworddialog box, enter a password, using at least 4 and no more
2
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
You can remove the administrator password.
In Device Settings, select Administrator.
1
In the EnterPassword dialog box, type the password and click OK.
2
In the AdministratorSettings dialog box, clear the Passwordprotect
3
administrator settings check box and click OK.

SNMP

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Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. SNMP settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMPsettings
must be set in the printer driver and in the printing system’s Command Center.
The following SNMPoptions are available:
SNMPv1/v2c
User Guide
Device Settings
This option ensures successful Auto Configure communication using Read community name and Write community name.
SNMPv3
This option ensures secure Auto Configure communication using a user
name and password. Authentication and privacy options are available by
selecting Settings.
Apply to other models
This option displays a list of installed printing systems to apply the selected
SNMP settings.
SNMPv3 Options
You can select SNMPv3 options for secure communication with the printing
system.
Authentication
This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash
algorithms used to authenticate packet data.
MD5
This option provides a cryptographic hash function with a 128–bit hash value. It adds security and protection against Gateway Load Balancing Protocol (GLBP)-spoofing software.
SHA1
This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.
Privacy
This option uses encryption for secure communication. It is available after you
select the Authentication option. You may select one privacy option.
DES
This option uses the Data Encryption Standard for encryption. DES turns
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.
AES
This option uses the Advanced Encryption Standard for encryption. AES is a
symmetric block cipher that can process data blocks of 128 bits, using cipher
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.
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Selecting SNMP Settings
SNMP settings in the driver must be set to match the settings in the printing
system’s Command Center.
In Device Settings > Administrator Settings, click SNMP Settings.
1
Select SNMPv1/v2c or SNMPv3.
2
For SNMPv1/v2c, type the Read community name and Write community name, to a maximum of 32 characters, and click OK.
For SNMPv3, type a User name to a maximum of 32 characters, and a Password from 8 to 32 characters.
To set authentication and privacy options for SNMPv3, click Settings.
3
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Device Settings

Lock Settings

In the SNMPv3Settings dialog box, select from the available options.
4
Click OK in the SNMPv3 Settings dialog box.
5
Optional: Under Applyto other models, you can click Select and choose from
6
available models. The SNMP settings are applied to all selected models.
An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are
restricted. The settings are locked in Device Settings > Administrator Settings > Lock Settings. For example, a driver setting could be set for
printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.
Locking a setting will also lock the feature where it appears in other tabs. For
example, selecting LockMultiple pages per sheet will also select and lock that feature in the Quick Print and Layout tabs.
The administrator can also set a password that is required to temporarily unlock a feature.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Lock Settings Options

The Lock Settings tab displays driver settings that an administrator can lock.
Once locked, user changes are restricted and the settings are applied to all print
jobs. Once the settings are made, the Password settings option can be
accessed. This lets an administrator control usage of paper and toner amounts:
Black & White mode
This option disables all color settings in the driver’s Imaging tab and prints
all jobs with black toner only.
EcoPrint This option locks the EcoPrint setting. Duplex This option locks the current Print on both sides setting selected in the
Quick Print or Basic tab. Multiple pages per sheet
This option locks the current Multiple pages per sheet setting selected in the Quick Print or Layout tab. The Pages per sheet option is not locked.
Clicking the icon in the Quick Print tab, or the selection in the Layout tab, switches between the two-page and four-page options. In the Layout tab, all options are available and not limited to two-page and four page.
Profile with application
This option locks a defined profile of driver settings by application.
Job tab
This option locks settings selected in the Job tab. Job tab is not supported
for some models.
Security settings
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User Guide

User Login

Device Settings
This option locks the Security Watermark in the Advanced tab. Security Watermark is an optional plug-in.
Password settings
The password set by the administrator temporarily unlocks driver features. It prompts the user for a password. When the administrator sets the password,
the Unlock button appears in the driver tabs or the Application Based Printing dialog box. To unlock a feature, click Unlockand type the
password.
User login provides job restriction by user, in contrast to the Job accounting
feature, which assigns privileges by division or department. A maximum of 100 login user names and passwords can be registered at the printing system and 100 User IDs and passwords can be stored in the printer driver for use with multiple printing systems.
User login adds users with a user name and password. This feature limits
printing privileges to specified users for secure printing and accounting. The number of pages printed by each user will be tracked by the printing system.
Users added in the printer driver must also be manually registered at the printing system’s operation panel.

User Login Options

User login settings selected in the driver are applied to every print job sent from
your computer. The available options are as follows.
Use specific name
This option can be used to specify a user name and password to use the
same User login for every print job. If this option is selected, the user does
not have to type the name and password for each print job.
Prompt for name
This option prompts the user for a user name and password. You can use a name that is not on the list, and the name is not added to the list. When
sending a print job, type a Name and Password when prompted, then click OK to print.
If you type a name that is not registered in the printing system, the job prints only if Unknown User ID Job is set to Permit at the printing system.
Prompt for name and validate
This option prompts for a Name and Password. For the job to print, the user name and password entered must be on the Login user name list. You can use the Loginuser names entered in the Login user name list of the driver. When sending a print job, type a Name and Password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected Name is saved in the driver.
Validate user name (computer) or prompt for login user name This option searches for the Windows User name in the driver’s Login user
name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and Password from the list are used for the print job. To release
the print job, the user must enter the Login user name and Password at the
printing system operation panel.
If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is
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2-8
Device Settings
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the Login user name and Password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user
name and Password again. Login User Name
Click to add, delete, edit, import, or export login user names and passwords.
Once a Loginuser name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user
name list, browse for an existing list and save it in your printer driver.

Printing with User Login

After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode.
In Device Settings > Administrator Settings > User Login, select User
1
Login.
Select a UserLogin option:
2
Use specific name Prompt for name
The remaining UserLogin options become available when you create a login
user name list.
3 4
5 6 7

Job Accounting

Note: If you select the Use specific name or Prompt for name option,
proceed to step 5.
Under the Loginuser name list, click the buttons to view and manage the list.
Select from the remaining User Login options:
Prompt for name and validate Validate user name (computer) or prompt for login user name
Click OK in all dialog boxes.
Print the document from the application.
When the PrintOptions dialog box appears, type or select a Name and
Password, and click OK. Login is required for some options.
Job accounting gives an administrator the ability to control usage of a printing
system. With Jobaccounting, an administrator can assign account IDs
(identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits.
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User Guide
Device Settings
Note: Job accounting must be set to On at the printing system. A maximum
of 100 account ID user names and passwords can be registered at the printing system and 100 account IDs and passwords can be stored in the printer driver for use with multiple printing systems.

Job Accounting Options

Job accounting supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the Password
protect administrator settings in the Administrator Settings dialog box. Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job Accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, then click OK
to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.
Account IDs
Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.
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Printing with Job Accounting

After account IDs are assigned and Job accounting is set to On at the printing
system, the number of pages printed is added to the selected account ID total.
In Device Settings > Administrator Settings > Job Accounting, select Job
1
accounting.
Select a JobAccounting option:
2
Use specific account ID Prompt for account ID
The remaining Jobaccounting options become available when you create an
account ID list.
If you select the Use specific account ID or Prompt for account ID option,
proceed to step 5.
Select Account ID List to create and manage account ID lists.
3
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Device Settings

User Settings

Select from the remaining Job accounting options:
4
Prompt for account ID and validate Display account ID list
Click OK in all dialog boxes.
5
Print the document from the application.
6
For some options, when the Print Options dialog box appears, type or select
7
an account ID, and click OK.
User Settings lets you specify user and department names, select the default
unit of measure, and change the driver display language.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Identification

Identification lets you identify your print job with a User name and Department name, up to 31 characters. The User name can be used to
identify a print job stored on RAM disk memory.
Setting User Identification
You can type User name and Department information to be used with the Job Storage (e-MPS) feature.
In Device Settings > User, type your preferred name in the User name text
1
box.
Type your department or group name in Department text box.
2
You can type up to 31 characters in the User name and Department text
boxes.
Click OK in the User Settings and Properties dialog box.
3

Units

You can set Inches or Millimeters as the unit of measurement. This is used for
the following settings:
Custom page size setting in the Page Sizes dialog box in the Basic tab. Spacing setting in the WatermarkAdd and Edit dialog boxes in the
Advanced tab. Poster settings in the Layout tab. Gutter settings in the Finishingtab.
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Selecting a Unit of Measurement
You can select a unit for displaying measurements in the user interface.
In Device Settings > User Settings, select Inches or Millimeters.
1
User Guide
Click OK in the User Settings and Properties dialog boxes.
2

Language Preference

The Language preference option specifies the user interface language of Device Settings in Properties and all tabs of Printing Preferences.
Available languages vary depending on your locale and your computer settings.
Setting Language Preference
You can select a user interface language.
In Device Settings > User Settings, select the desired language from the
1
Select language list.
Click OK in the User Settings and Properties dialog boxes.
2

PDL (Page Description Language)

A Page Description Language (PDL) specifies the contents and layout of a
printed page. In Device Settings, you can choose from PCL XL, (Printer Command Language XL), PCL 5c, KPDL (an emulation of PostScript printing), or PDF (Portable Document Format). The printer default is PCL XL, which is
suitable for most printing purposes. When using the XPS driver in Windows 7
and Windows Vista, XPS is the only PDL selection. After you select a PDL, the selection appears in the lower corner of the Preview image.
In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the output quality of
the graphic created by the application.
Device Settings
Note: To add PDF to the list of PDL choices, you must install the Output to PDF plug-in.
In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

PDL Options

The PDL options, available in the PDL Settings dialog box, are accessed in Device Settings.
PCL XL
The most recent version of HP PCL and PCL 6. This PDL includes PCL 5c features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5c in these areas:
Reduced file size
Better print speed
Faster return to application
PCL 5c
Fully compatible with earlier PCL versions
Bidirectional communication support
Wide selection of fonts for use with Microsoft Windows applications
Complex graphics might not print as well
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Device Settings
KPDL
KPDL is used when printing from applications that support PostScript 2 or 3.
An emulation of PostScript printing
Strong graphics reproduction
Print speeds may be slower than PCL 5c
Requires more printing system memory than PCL 5c
Enables native TrueType font downloading
Supports most Graphics settings options
PDF
Output to PDF is a plug-in feature that lets you print and save documents from
multiple sources to Adobe PDF. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed with Adobe Reader on Windows, Mac OS, and UNIX platforms.
For a document using mixed paper sizes, all pages in the PDF use the size of the first page.
Note: With PDF selected in the PDL Settings dialog box, only a limited set of
driver options are available.
PDL Settings
When you click the Settings button, the available options are:
PCL XL Settings or KPDL Settings
Enable smart duplex printing
This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet will only be printed on one side. The duplex unit will be bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.
PCL XL Settings
Skip printing blank pages
This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is for regular printing (not for booklet, duplex or multiple pages per sheet).
KPDL Settings
Allow data passthrough
This option reduces errors when printing complex jobs from applications that
use PostScript formatting. When selected, EMF spooling is not available in the Advanced tab.
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PDF Settings
Provides options for printing and saving documents to Adobe PDF format. See PDF topics for details.
User Guide
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