Brother PDS-5000, PDS-6000 User Manual

User’s Guide

PDS-5000

PDS-6000

Version 0

ENG

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT	IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
	result in damage to property or loss of product functionality.
NOTE	Notes tell you how you should respond to a situation that may arise or give tips
	about how the operation works with other features.
Bold	Bold style identifies keys on the machine or computer screen.
Italics	Italicized style emphasizes an important point or refers you to a related topic.

NOTE

•For PDS-5000 users: This guide uses PDS-6000 screen images, unless otherwise indicated.

•If you are using a tablet running Windows®, you can make your selections either by tapping the screen or by clicking with your mouse.

i

Table of Contents
1	Scanning Software	1
	Choose your scanning software ...............................................................................................................	1
2	General Information	2
	Scanner overview .....................................................................................................................................	2
	Control panel ............................................................................................................................................	3
	Control panel overview .......................................................................................................................	3
	LED indications ...................................................................................................................................	4
	Scanner status messages ..................................................................................................................	4
3	Document Information	5
	Acceptable documents .............................................................................................................................	5
	Unacceptable documents .........................................................................................................................	6
	Documents recommended for use with the Carrier Sheet ........................................................................	7
4	Scan Preparation	8
	Set up your scanner ..................................................................................................................................	8
	Load documents .......................................................................................................................................	9
	Loading documents ............................................................................................................................	9
	Loading multiple differently-sized documents ...................................................................................	11
	Load documents using the Carrier Sheet .........................................................................................	13
	Loading documents wider than Letter/A4 size ..................................................................................	15
5	Scan (Windows®)	17
	Scan using the control panel ..................................................................................................................	17
	Assign a scanning application to the Scan button ............................................................................	17
	Scan a document ..............................................................................................................................	21
	Scan using your computer ......................................................................................................................	22
	Scan with DS Capture ......................................................................................................................	22
	Change scan settings using the TWAIN driver .......................................................................................	24
	Functional overview ..........................................................................................................................	24
	DS Capture home screen .................................................................................................................	25
	Scanner Properties dialog box .........................................................................................................	27
	Image tab ..........................................................................................................................................	28
	Compression tab ..............................................................................................................................	34
	Color Dropout tab .............................................................................................................................	35
	Paper tab ..........................................................................................................................................	37
	Multi-Feed Detection tab ..................................................................................................................	41
	Preview tab .......................................................................................................................................	43
	Rotation tab ......................................................................................................................................	47
	Enhancement tab .............................................................................................................................	49
	More Settings tab .............................................................................................................................	53
	Digital Imprinter tab ..........................................................................................................................	55
	Information tab ..................................................................................................................................	59
	Scan using the ISIS driver ......................................................................................................................	60

ii

6	Scan (Macintosh)	61
	Scan using the control panel ..................................................................................................................	61
	Assign a profile to the Scan button ...................................................................................................	61
	Scan a document ..............................................................................................................................	61
	Scan using your computer ......................................................................................................................	62
	Scan with DS Capture ......................................................................................................................	62
	Change scan settings using the TWAIN driver .......................................................................................	63
	Functional overview ..........................................................................................................................	63
	DS Capture screen overview ............................................................................................................	64
	Profile tab .........................................................................................................................................	65
	Image tab ..........................................................................................................................................	66
	File tab ..............................................................................................................................................	72
	Color Dropout tab .............................................................................................................................	74
	Paper tab ..........................................................................................................................................	76
	Rotation tab ......................................................................................................................................	79
	Enhancement tab .............................................................................................................................	81
	Setting tab ........................................................................................................................................	85
	Imprinter tab .....................................................................................................................................	86
	Information tab ..................................................................................................................................	90
7	Scanner Maintenance	91
	Clean the outside of your scanner ..........................................................................................................	91
	Clean the inside of your scanner ............................................................................................................	92
	Replace parts ..........................................................................................................................................	97
	Supply information ............................................................................................................................	97
	Check replacement cycle .................................................................................................................	99
	Replace the Rollers ..........................................................................................................................	99
	Reset the usage counters ...............................................................................................................	103
	Packing and shipping the machine .......................................................................................................	104
8	Troubleshooting	106
	Error and maintenance messages ........................................................................................................	106
	Document jam ................................................................................................................................	109
	Multi-feed ........................................................................................................................................	111
	Troubleshooting ....................................................................................................................................	113
A	Appendix A	117
	Specifications ........................................................................................................................................	117
	General ...........................................................................................................................................	117
	Scanner ..........................................................................................................................................	119
	Interfaces ........................................................................................................................................	120
	Supported languages .....................................................................................................................	120
	Computer requirements ..................................................................................................................	121

iii

B	Appendix B	122
	Contact Brother .....................................................................................................................................	122
	Register your product .....................................................................................................................	122
	Frequently Asked Questions (FAQs) ..............................................................................................	122
	For customer service ......................................................................................................................	123
	For Brother accessories & supplies ................................................................................................	123
	Technical support (for PageManager) ..................................................................................................	124

iv

1 Scanning Software

Choose your scanning software

1

After installing Brother’s scanner drivers, select a scanning application for saving scanned images to your computer. Brother has supplied several options for you on Brother’s installation DVD; use this table to help determine which of the included scanning applications will work best for you:

Software	Description	Where is it?	For more information
DS Capture	Brother’s scanning application: it allows	Windows®: DVD /	For Windows®: See Scan using
(Windows®/Mac)	you to scan, browse and file your	Brother Solutions	your computer on page 22.
	scanned documents. DS Capture is	Center 1	For Macintosh: See Scan using
	installed automatically when you install
		Mac: Brother	your computer on page 62 and
	the scanner driver.
		Solutions Center 1	Scan using the control panel on
			page 61).
Button Manager V2	Use this application to extend the	DVD / Brother	See the Button Manager V2
(Windows®)	DS Capture’s scanning functionality, and	Solutions Center 1	User’s Guide.
	to create multiple types of scan button to		To scan using the Scan button
	perform one-touch scanning. If scanning
			on your machine’s control panel,
	with your computer, click the button to
			customize the Scan button in
	which the required scan settings have
			advance (see Scan using the
	been assigned with the application.
			control panel on page 17).
	If scanning with your machine, select the
	menu to which the required scan settings
	have been assigned on the LCD screen,
	and then press the machine’s Scan
	button.
	The following scan functions are
	supported:
	Scan to File / Scan to File (OCR) / Scan
	to App / E-mail / Printer / Shared Folder /
	FTP / SharePoint
	See the Button Manager Help menu
	for more information about using
	Button Manager V2.
OmniPage SE 18	OmniPage SE 18 is an OCR scanning	DVD	See the software’s user
(Windows®)	application from Nuance.		instructions.
QuickScan Pro	QuickScan Pro is a trial document	DVD	See Scan using the ISIS driver
(Windows®)	capture scanning application from EMC.		on page 60.
PageManager 9	PageManager 9 is a scanning application	Brother Solutions	See the software’s user
(Mac)	from NewSoft.	Center 1	instructions.

1 Visit http://support.brother.com

NOTE

In addition to the above, you can also use your TWAIN (Windows®/Mac), WIA (Windows®), ISIS (Windows®) and ICA (Mac) compatible applications for scanning.

1

2 General Information

Scanner overview

4	3	2	1	2

5

6

7

8

10

9

11

12

13

1Top Cover

2Cover Extension

3Document Guide Stopper

4Document Guides

5Automatic Document Feeder (ADF)

6ADF Cover

7Output Tray

8Document Stopper

9Control Panel

10Cover Release Lever

11Kensington Security Slot

12USB Connector

13AC Power Connector

2

General Information

Control panel

This scanner has one Liquid Crystal Display (LCD), five buttons and one Light Emitting Diode (LED) on the control panel. The LCD is a 16 character two-line display.

2

Control panel overview

1

2

3

4

5

1Liquid Crystal Display (LCD)

Displays messages to help you set up and use your scanner.

2Function Selector (a or b)

Press to scroll through the function numbers.

For more information about the function numbers, see Scan using the control panel on page 17, step 4 and 5.

3Power button (LED)

•Press to turn the scanner ON when the scanner is off or in Power Saving Mode.

•Press to enter Power Saving Mode when the scanner is ON.

•Press and hold down to turn the scanner OFF.

For more information about Power Saving Mode, see Energy Saving Control on page 54.

4Cancel button

Press to stop scanning.

5Scan button

Press to start scanning or to launch a scanning application.

3

General Information

LED indications

The LED indicates the scanner’s status.

LED Indication	Meaning	2
No light	The scanner is OFF.
Green	The scanner is ON.
Blinking green	The scanner is initializing or in Power Saving Mode.
Blinking red	There is a problem with the scanner.

Scanner status messages

The following table explains the scanner’s status messages during normal operation:

Scanner Status Message	Meaning
Function X	This shows the current selected function number.
PageCount XXXXX	The scanner is ready to scan.
	XXXXX is the document scan count.
Scanning XXXXX	The machine is scanning.
	XXXXX is the current document scan count.
Canceling	The scanner is canceling the current scan job.

NOTE

When Button Manager is running on your computer, Function X changes to a Button Manager function number and name. For more information, see the Button Manager V2 User’s Guide. See your model’s Manuals page on the Brother Solutions Center at http://support.brother.com to download the Button Manager V2 User’s Guide.

Function 1	1.Scan to	File
PageCount 0	PageCount	0

LCD	LCD
(When Button Manager V2	(When Button Manager V2
is not launched)	is launched)

Button Manager V2

Button Panel

4

´

3 Document Information

Acceptable documents

Standard Paper	Length	54 to 356 mm
	Width	51 to 218 mm		3
	Weight	28 to 400 g/m2
		To scan thinner documents, use the Carrier Sheet
		(see Load documents using the Carrier Sheet on page 13).
	Maximum Number of Pages	100 sheets (with 28 to 80 g/m2 paper)
		90 sheets (with 105 g/m2 paper)
		60 sheets (with 127 g/m2 paper)
		50 sheets (with 200 g/m2 paper)
		15 sheets (with 400 g/m2 paper)
		15 sheets (Business Card)
	Standard Paper Size	A4	210 × 297 mm
		A5	148 × 210 mm
		A6	105 × 148 mm
		A7	74 × 105 mm
		B5	182 × 257 mm
		B6	128 × 182 mm
		B7	91 × 128 mm
		Legal	215.9 × 355.6 mm
		Letter	215.9 × 279.4 mm
Long Paper	Maximum Length	5,994 mm 1
	Width	51 to 218 mm
	Weight	28 to 400 g/m2
		To scan thinner documents, use the Carrier Sheet
		(see Load documents using the Carrier Sheet on page 13).
	Maximum Number of Pages	1 page (1 sheet)

1 If scanning at 200 dpi

5

Document Information

Plastic Cards	Length	70 to 95 mm
	Width	51 to 55 mm
	Standard Size (ISO)	85.6 × 54.0 × 0.76 mm
	Material	Plastic (PET)
	Type	Plastic card such as a driver’s license or an insurance card
	Thickness (ISO)	Less than 0.76 mm	3
		Up to 1.25 mm (with Embossed)
	Maximum Number of Pages	1 page (1 sheet)

Unacceptable documents

Documents with paper clips or staples

Documents with wet ink

Fabrics, metallic sheets, overhead projector sheets

Glossy or mirrored media

Embossed plastic cards

Documents that exceed recommended thicknesses

6

Document Information

Documents recommended for use with the Carrier Sheet

NOTE

The Carrier Sheet is an optional item. To purchase a Carrier Sheet, see For Brother accessories & supplies on page 123.

	Use the optional Carrier Sheet when you scan the following:	3
	 Plastic cards

Documents with a carbon sheet attached

Documents written in pencil

Documents narrower than 50 mm wide

Documents shorter than 54 mm long

Documents of uneven thickness, such as envelopes

Documents with large wrinkles or curls

Bent or damaged documents

Documents that use tracing paper

Documents that use coated paper

Photographs (photographic paper)

Documents printed on perforated paper

Documents printed on unusually-shaped paper (not square or rectangular)

Documents with photos, notes, or stickers affixed to them

Documents that use carbonless paper

Documents that use loose-leaf paper or any paper with holes in it

Photographic negatives

Receipts

For more information about using the Carrier Sheet, see Load documents using the Carrier Sheet on page 13.

CAUTION

To avoid cutting yourself, do not slide or scrape your hand or fingers along the edges of the Carrier Sheet.

7

4 Scan Preparation

Set up your scanner

a Open the Top Cover (1), pull the Cover Extension (2) out and then unfold the Document Guides (3).

2

3

4

1

b Pull the Output Tray (1) out of the machine and then unfold the Document Stopper (2).

1 2

1

8

Scan Preparation

Load documents

IMPORTANT

•The ADF can hold up to 100 pages and feeds each sheet individually. Use 80 g/m2 paper and always fan the pages before placing them in the ADF.

•DO NOT pull on the document while it is feeding.

•DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted, or taped.

•DO NOT try to scan cardboard or fabric.

4

NOTE

•Make sure documents that have ink or correction fluid on them are completely dry.

•Certain types of plastic cards may be scratched when scanned. To prevent damage to the card, we recommend using the Carrier Sheet.

•If misfeeds frequently occur when you scan thin sheets, reduce the number of documents held in the ADF, and then start scanning again.

Loading documents

a Fan the pages several times along both the long edge and the short edge.

b Adjust the Document Guides (1) to fit the width of your document.

1

9

Scan Preparation

NOTE

Slide up the Document Guide Stopper (1) and extend the Document Guide (2) when you set the documents with punch holes such as continuous form paper.

	1
2	4

c Set your document, face down, top edge first in the ADF between the Guides until you feel it touch the inside of the machine.

For plastic cards: Set your document, face down and short side first in the ADF between the Guides until you feel it touch the inside of the scanner. Load only one plastic card at a time.

For documents longer than Letter/A4 size: Support the document with your hand if the document is longer than the Top Cover. Load only one document at a time.

10

Scan Preparation

Loading multiple differently-sized documents

To scan multiple pages that are different sizes, follow these steps:

NOTE

Make sure that the narrowest document is wide enough to touch the ADF’s feed rollers, to avoid a document jam.

a Stack the documents on top of each other, making sure that the top edge and the left side of each

document is aligned.

4

b Adjust the Document Guides (1) to fit the width of the largest document.

1

c Set the documents, face down, top edge first in the ADF between the Guides until you feel it touch the inside of the machine.

11

Scan Preparation

Combinations of multiple different-sized documents

Maximum size

LTR (P)

A4 (P)

B5 (P)

A5 (P)

B6 (P)

A6 (P)

B7 (P)

A7 (P)

B8 (P)

A8 (P)

Carrier Sheet

A5 (L)

B6 (L)

A6 (L)

B7 (L)

A7 (L)

B8 (L)

A8 (L)

Width (mm) (*1)

216

210

182

149

129

105

91

74.3

64.3

52.5

LTR (P)

216

Carrier Sheet

A4

(P)

210

A5

(L)

B5

(P)

182

Available range

4

B6

(L)

A5

(P)

149

size

A6

(L)

B6 (P)

129

Minimum

B7

(L)

A6

(P)

105

A7

(L)

B7

(P)

91

B8

(L)

A7

(P)

74.3

A8

(L)

B8

(P)

64.3

A8

(P)

52.5

LTR: Letter size (P): Portrait (L): Landscape

12

Scan Preparation

Load documents using the Carrier Sheet

The Carrier Sheet is an optional item that you can use with your scanner. To purchase a Carrier Sheet, see

For Brother accessories & supplies on page 123.

IMPORTANT

•Do not write on the Carrier Sheet, as the writing may be seen in scanned documents. If the Carrier Sheet becomes dirty, wipe it with a dry cloth.

•Do not leave documents in the Carrier Sheet for extended periods of time, as the printing on the documents may bleed through onto the Carrier Sheet.

• Do not place the Carrier Sheet in direct sunlight or in an area subject to high temperatures and high	4
humidity, as the Carrier Sheet may warp.

•Do not place large or heavy objects on the Carrier Sheet when it is lying flat.

•Do not bend or pull the Carrier Sheet. If it becomes damaged, it may not be acceptable for scanning, and should not be used.

•Do not scan multiple Carrier Sheets in a row.

a Insert the document into the Carrier Sheet.

NOTE

•Set the document in the center of the Carrier Sheet and align the top of the document with the top of the Carrier Sheet.

•To avoid document jams, do not put several small documents into the Carrier Sheet at the same time. Insert only one document into the Carrier Sheet at a time.

13

Scan Preparation

b Adjust the Document Guides (1) to fit the width of the Carrier Sheet.

1

4

c Set the Carrier Sheet in the ADF between the Guides until you feel it touch the inside of the machine.

NOTE

To avoid document jams, do not load the Carrier Sheet upside down.

14

Scan Preparation

Loading documents wider than Letter/A4 size

You can scan documents that are wider than Letter/A4 size by using the Carrier Sheet.

Before scanning, see Load documents using the Carrier Sheet on page 13 for basic usage instructions and notes about the Carrier Sheet.

a For best results, carefully fold your document in half, making sure all the corners are even, and then insert the document into the Carrier Sheet.

4

b Adjust the Document Guides (1) to fit the width of the Carrier Sheet.

1

15

Scan Preparation

c Set the Carrier Sheet in the ADF between the Guides until you feel it touch the inside of the machine.

NOTE

To reduce the white space in the center of a scanned page, be sure to position the folded edge of the original document closer to the right edge of the Carrier Sheet.

4

16

5 Scan (Windows®)

Scan using the control panel

Customize the Scan button on your Brother machine’s control panel to scan using your preferred scanning software.

Assign a scanning application to the Scan button

a Confirm that the machine is connected to your computer via a USB cable.

b Access the machine from your computer using one of the following:

5

(For Windows® 8/8.1)

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click

Settings > Control Panel. In the Hardware and Sound group, click View devices and printers.

(For Windows® 7)

Click (Start) > Devices and Printers.

(For Windows Vista®)

Click (Start) > Control Panel > Scanners and Cameras > Printers.

(For Windows® XP)

Click Start > Control Panel > Scanners and Cameras.

c Right-click the scanner icon, and select Scan properties from the menu. For Windows Vista®, select the machine and click Properties.

17

Scan (Windows®)

d Click the Events tab, and then select an event number from the Select an event drop-down list. The Button # you select from this list directly corresponds with the function numbers (Function X) displayed on the machine’s LCD.

5

18

Scan (Windows®)

e Select Start this program when you press the

from Actions, and then select the scanning application you want to launch Scan button on your machine’s control panel.

5

f Click OK.

19

Scan (Windows®)

g Select the function number you assigned the scanning application on the machine’s LCD, then push the Scan button on your machine. The assigned application will launch.

NOTE

When you use Button Manager V2 application, you can syncronize the machine’s LCD and application’s function names by assigning Brother Button Manager to all the Button # in the Select an event drop-down list. For more information, see the Button Manager V2 User’s Guide.

Function 1	1.Scan to	File
PageCount 0	PageCount	0

5

LCD	LCD
(When Button Manager V2	(When Button Manager V2
is not launched)	is launched)

Button Manager V2

Button Panel

20

Scan (Windows®)

Scan a document

a

b

Confirm that the machine is connected to your computer via a USB cable.

Set your document in the ADF.

5

c Press a or b to select a Function.

NOTE

When Brother’s Button Manager is running on your computer, the machine’s LCD displays a Button Manager function number and name. For more information, see the Button Manager V2 User’s Guide.

Function 1	1.Scan to	File
PageCount 0	PageCount	0

LCD	LCD
(When Button Manager V2	(When Button Manager V2
is not launched)	is launched)

Button Manager V2

Button Panel

d e

Pressto launch the scanning application. Pressagain to begin scanning.

21

Scan (Windows®)

Scan using your computer

To scan using your computer, launch a TWAIN-compatible application on your computer, such as DS Capture or Adobe® PhotoShop®. This guide uses DS Capture as an example.

Scan with DS Capture

a Confirm that the machine is connected to your computer via a USB cable. b Double-click the DS Capture icon on your desktop.

NOTE

5

If the DS Capture icon

is not visible on your desktop, click Start > All Programs >

Brother PDS-XXXX Scanner (where XXXX is your model name) > DS Capture.

c The Select Scanner Model dialog box appears.

Under Scanner Model, select your PDS scanner model, and then click OK.

22

Scan (Windows®)

d

e

f g

DS Capture launches.

5

Click Setup to change the scan settings, if needed.

For more information on changing settings, see Change scan settings using the TWAIN driver on page 24.

Set your document in the ADF.

Click Scan . Your scanner starts scanning.

A thumbnail of the scanned image appears in the DS Capture screen and the scanned image will be saved in the directory you specified in the Path field. For more information, see DS Capture home screen on page 25.

Check the scan result to confirm that all settings are correct.

23

Scan (Windows®)

Change scan settings using the TWAIN driver

The TWAIN driver provides various settings and useful functions that you can use when scanning, as listed in the overview table below.

In this guide, we use the DS Capture application in our examples. Instructions for other scanning software will be similar.

Functional overview

Category	Function	Reference
Basic settings	Specify the image type (color) and scan	Image tab on page 28	5
	Automatically identify the document color and scan	Image tab on page 28
	Specify the document size and scan	Paper tab on page 37
	Automatically identify the document size and scan	Paper tab on page 37
	Specify the resolution and scan	Image tab on page 28
Image processing	Remove the specified color and scan	Color Dropout tab on page 35
	Rotate the document	Rotation tab on page 47
	Detect and remove the blank page	Enhancement tab on page 49
	Remove punch holes of scanned documents	Enhancement tab on page 49
	Automatically compensate the document tilt	Paper tab on page 37
	Remove the document base color	Enhancement tab on page 49
	Clean up paper edge of border with white or black result	Enhancement tab on page 49
	Remove small defects due to dust, or scratches, on a	Enhancement tab on page 49
	scanned image
Efficient scanning	See preview and check scan settings	Preview tab on page 43
	Save your scanner properties	Image tab on page 28
	Acquire multiple color type scan results with a single	Image tab on page 28
	scan
	Specify the computer memory used when scanning	More Settings tab on page 53
	Perform consecutive document scanning	Paper tab on page 37
Advanced functions	Scan a barcode to read information	Enhancement tab on page 49
	Add a character string to the scan result	Digital Imprinter tab on page 55
	Divide a 1 page document into 2 pages	Rotation tab on page 47
	Scan a document larger than Letter/A4 size	Image tab on page 28
Machine settings	Specify multi-feed detection settings	Multi-Feed Detection tab on
		page 41
	Check and reset the scan count	Information tab on page 59
	Change the Power Saving Mode and Power Off time	More Settings tab on page 53
	settings
System information	Check the scanner and computer system information	Information tab on page 59

24

Scan (Windows®)

DS Capture home screen

(1)

(2)

(3)

(4)

(5)

(6)(7)

5

No.	Name	Description	Default
(1)	Fast scan mode /	Switch the scan mode if needed.	Fast scan mode
	Fast display mode	 Fast scan mode
	(select from the File
		Fast scan mode gives priority to scanning speed.
	menu)
		Thumbnails are displayed after scanning is
		complete.
		 Fast display mode
		In Fast display mode, thumbnails are displayed in
		real-time.

		NOTE
		When you select Fast display mode, scanning
		speed may be slower, depending on your computer.
	Debug	Set the debug value between 0 and 9.		0
	(select from the File	NOTE
	menu)
		Debug is a developer’s function. Users should not
		need to change this setting.
(2)	Setup	Change scanner properties. For more information, see		-
		Scanner Properties dialog box on page 27.
(3)	Scan	Click this button to scan.		-

25