Kyocera FS-2100D, FS-2100DN, FS-4100DN, FS-4200DN, FS-4300DN User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

KPDL is a trademark of Kyocera Corporation. Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, and Powerpoint® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments.

User Interface screen captures shown in this guide may differ depending on your printing system.

This user guide and its contents were developed for the 5.3 driver.

Models supported by the KX printer driver

FS-2100D

FS-2100DN

FS-4100DN

FS-4200DN

FS-4300DN

© 2012 KYOCERA Document Solutions Inc.

Table of Contents

Chapter 1	Installation
	Preparing to Install the Driver ........................................................................................................	1-1
	Selecting an Installation Method ...................................................................................................	1-2
	Installing Utilities ...........................................................................................................................	1-2
	Upgrading Driver Components ......................................................................................................	1-2
	European Default Duplex ..............................................................................................................	1-2
	Express Installation .......................................................................................................................	1-3
	Installing in Express Mode .......................................................................................................	1-3
	Custom Installation ........................................................................................................................	1-4
	Installing in Custom Mode with a Network Connection using Discover ....................................	1-4
	Installing in Custom Mode with a USB Connection using Discover .........................................	1-6
	Installing in Custom Mode with a Network Connection using Custom Select ..........................	1-7
	Installing in Custom Mode with a USB Connection using Custom Select ................................	1-8
	Installing in Custom Mode with a Parallel Connection ...........................................................	1-10
	Optional Printer Components ......................................................................................................	1-11
	Installing Optional Printer Components .................................................................................	1-11
	The Add Printer Wizard ...............................................................................................................	1-11
	Installing a Printer Driver in Windows 7 and Windows Vista ..................................................	1-11
	Installing a Printer Driver in Windows XP ..............................................................................	1-12
	Printer Driver Settings Access .....................................................................................................	1-12
	Changing the Default Driver Settings ....................................................................................	1-12

Chapter 2 Device Settings

Accessing Device Settings ............................................................................................................	2-1
Device Options ..............................................................................................................................	2-1
Setting Device Options ............................................................................................................	2-1
Setting up Custom Boxes ........................................................................................................	2-1
Auto Configure ..............................................................................................................................	2-2
Enabling Auto Configuration ....................................................................................................	2-3
Memory .........................................................................................................................................	2-3
Setting the Memory .................................................................................................................	2-3
RAM Disk ......................................................................................................................................	2-3
Setting RAM Disk ....................................................................................................................	2-4
Administrator Settings ...................................................................................................................	2-4
General .........................................................................................................................................	2-4
Show Quick Print Tab ..............................................................................................................	2-4
Send Count Information ...........................................................................................................	2-5
Send Application Name ...........................................................................................................	2-5
Associate Profile with Application ............................................................................................	2-5
Password Protect Administrator Settings ................................................................................	2-5
SNMP ......................................................................................................................................	2-6
Lock Settings .................................................................................................................................	2-7
Lock Settings Options ..............................................................................................................	2-7
User Login .....................................................................................................................................	2-8
User Login Options ..................................................................................................................	2-8
Printing with User Login ...........................................................................................................	2-9

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	Job Accounting ............................................................................................................................	2-10
	Job Accounting Options .........................................................................................................	2-10
	Printing with Job Accounting .................................................................................................	2-11
	Policy Manager ...........................................................................................................................	2-11
	Selecting Policy Manager Options .........................................................................................	2-12
	Printing with Policy Manager .................................................................................................	2-12
	User Settings ...............................................................................................................................	2-13
	Identification ..........................................................................................................................	2-13
	Units ......................................................................................................................................	2-14
	Language Preference ............................................................................................................	2-14
	PDL (Page Description Language) ..............................................................................................	2-14
	PDL Options ..........................................................................................................................	2-15
	PDF Options ..........................................................................................................................	2-16
	XPS Driver ..................................................................................................................................	2-18
	Compatibility Settings ..................................................................................................................	2-18
	Media Source Enumeration ...................................................................................................	2-18
	Ignore Application Collation ...................................................................................................	2-19
	Combine Source and Media Type Lists .................................................................................	2-19
	Removing a Plug-in .....................................................................................................................	2-20
Chapter 3	Quick Print
	Quick Print Options .......................................................................................................................	3-1
	Common Printing Options .......................................................................................................	3-1
	Collate .....................................................................................................................................	3-2
	Duplex Printing ........................................................................................................................	3-2
	Multiple Pages per Sheet ........................................................................................................	3-3
	Edit Quick Print ........................................................................................................................	3-3
	Profiles ..........................................................................................................................................	3-4
	Selecting a Profile ....................................................................................................................	3-4
	Saving a Profile .......................................................................................................................	3-4
	Editing a Profile .......................................................................................................................	3-5
	Importing a Profile ...................................................................................................................	3-5
	Exporting a Profile ...................................................................................................................	3-5
	Application Based Printing .......................................................................................................	3-6
Chapter 4	Basic
	Basic Settings ...............................................................................................................................	4-1
	Source and Media Types ..............................................................................................................	4-2
	Print Size and Page Size ...............................................................................................................	4-2
	Creating a Custom Page Size .................................................................................................	4-3
	Printing with Custom Size Pages .............................................................................................	4-3
	Duplex Printing ..............................................................................................................................	4-3
	Printing in Duplex Mode ..........................................................................................................	4-4
	Collate ...........................................................................................................................................	4-4
	Printing Collated Documents ...................................................................................................	4-5
	Quality ...........................................................................................................................................	4-5
	Print Preview .................................................................................................................................	4-5
	Previewing a Print Job .............................................................................................................	4-5
	Kyocera Logo ................................................................................................................................	4-6
	Displaying Version Information ................................................................................................	4-6
	Displaying Plug-in Information .................................................................................................	4-6
Chapter 5	Layout
	Multiple Pages per Sheet ..............................................................................................................	5-1
	Printing Multiple Pages per Sheet ...........................................................................................	5-1

ii	User Guide

	Scaling ..........................................................................................................................................	5-2
	Setting Scaling on the Page ....................................................................................................	5-2
	Gutter ............................................................................................................................................	5-2
	Creating a Gutter .....................................................................................................................	5-2
	Booklet ..........................................................................................................................................	5-3
	Printing a Booklet ....................................................................................................................	5-3
	Poster ............................................................................................................................................	5-3
	Printing a Poster ......................................................................................................................	5-4
Chapter 6	Imaging
	Print Quality and Custom Quality ..................................................................................................	6-1
	Selecting Print Quality .............................................................................................................	6-1
	Selecting EcoPrint ...................................................................................................................	6-2
	Half Speed Mode .....................................................................................................................	6-2
	Fonts .............................................................................................................................................	6-2
	Font Settings ...........................................................................................................................	6-3
	Selecting Font Settings ............................................................................................................	6-3
	Font Substitution .....................................................................................................................	6-3
	Disable Device Fonts ...............................................................................................................	6-4
	Graphics ........................................................................................................................................	6-4
	Selecting Graphics Settings ....................................................................................................	6-4
	Pattern Scaling ........................................................................................................................	6-4
	Line Thinning ...........................................................................................................................	6-5
	Inversion Options ....................................................................................................................	6-5
	Optimization ............................................................................................................................	6-6
	CIE Option ...............................................................................................................................	6-6
	Halftone Screen .......................................................................................................................	6-6
	Adjusting Grayscale ......................................................................................................................	6-7
	Text and Graphics Effects .............................................................................................................	6-8
Chapter 7	Publishing
	Cover Mode ...................................................................................................................................	7-1
	Printing Covers ........................................................................................................................	7-1
	Cover Mode Options ................................................................................................................	7-2
	Choosing Cover Media ............................................................................................................	7-5
	Page Insert ....................................................................................................................................	7-5
	Printing Page Inserts ...............................................................................................................	7-5
	Page Insertion Options ............................................................................................................	7-6
	Transparency Interleaving .............................................................................................................	7-7
	Inserting Backing Sheets Between Transparencies ................................................................	7-7
Chapter 8	Job
	Job Storage (e-MPS) ....................................................................................................................	8-1
	Job Storage (e-MPS) options ..................................................................................................	8-1
	Custom Box ...................................................................................................................................	8-2
	Storing a Job in a Custom Box ................................................................................................	8-2
	Quick Copy ....................................................................................................................................	8-3
	Printing a Quick Copy Job .......................................................................................................	8-3
	Proof and Hold ..............................................................................................................................	8-3
	Printing a Proof and Hold Job ..................................................................................................	8-4
	Private Print ...................................................................................................................................	8-4
	Storing a Private Print Job .......................................................................................................	8-4
	Job Storage ...................................................................................................................................	8-5
	Storing a Job Storage Job .......................................................................................................	8-5
	Job Name ......................................................................................................................................	8-6

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	Don’t Use Application Name ....................................................................................................	8-6
	Overwrite Job Name ................................................................................................................	8-6
	Selecting a Job Name .............................................................................................................	8-6
Chapter 9	Advanced
	Prologue/Epilogue .........................................................................................................................	9-1
	Selecting a Prologue/Epilogue File ..........................................................................................	9-1
	Editing a Prologue/Epilogue File .............................................................................................	9-2
	Deleting a Prologue/Epilogue File ...........................................................................................	9-2
	Assigning a Prologue/Epilogue File .........................................................................................	9-2
	Unassigning a Prologue/Epilogue File .....................................................................................	9-2
	Specifying the Insertion Point ..................................................................................................	9-2
	Watermark ....................................................................................................................................	9-3
	Adding or Editing a Watermark ................................................................................................	9-3
	Selecting Pages for Watermark ...............................................................................................	9-5
	Security Watermark .......................................................................................................................	9-5
	Adding or Editing a Security Watermark ..................................................................................	9-6
	Adjusting Security Watermark Calibration ...............................................................................	9-7
	Selecting Pages for Security Watermark .................................................................................	9-8
	Status Monitor ...............................................................................................................................	9-8
	Selecting Status Monitor Options ............................................................................................	9-8
	Setting Status Monitor Preferences .........................................................................................	9-9
	EMF Spooling ..............................................................................................................................	9-10
	Selecting EMF Spooling ........................................................................................................	9-10
	Enable Client Profile ....................................................................................................................	9-10
Glossary ...................................................................................................................................................................		i

iv	User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences.

Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.

Preparing to Install the Driver

1

2

This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.

In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue to install the driver from the supplied installation disc for an expanded feature set. In Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel.

In Windows XP, or Windows Server 2003, if the Hardware Installation warning dialog box appears, click Continue Anyway. In Windows 7, Windows Vista, or Windows Server 2008, if a warning dialog box appears stating Windows can't verify the publisher of this driver software, click Install this driver software anyway.

Turn on the computer and the printer.

Insert the Product Library disc into the disc drive. The main menu appears.

Note: If the Product Library fails to start after inserting it into the disc drive, use Windows Explorer to locate Setup.exe on the local drive and double-click to open.

3

4

5

Click View License Agreement to read the license agreement.

Click Accept to proceed.

To begin the installation, click Install Software.

Note: If the Windows Security warning dialog box appears at any point during the installation process, click Install this driver software anyway.

6 The Installer appears with several installation methods displayed.

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Installation

Selecting an Installation Method

You can select Express Mode for a network or USB connection and the installation wizard will discover your printers. You can also select Custom Mode for a network, USB, or parallel connection and either manually select installation packages and specify utilities or let the installation wizard discover your printer.

Express Mode Installation

Installing in Express Mode on page 1-3

Custom Mode Installation

Installing in Custom Mode with a Network Connection using Discover on page 1-4

Installing in Custom Mode with a USB Connection using Discover on page 1- 6

Installing in Custom Mode with a Network Connection using Custom Select on page 1-7

Installing in Custom Mode with a USB Connection using Custom Select on page 1-8

Installing in Custom Mode with a Parallel Connection on page 1-10

Installing Utilities

On the Installation Method page, click Utilities to install printer utilities. You can also select utilities to install during the Custom Installation procedure.

Upgrading Driver Components

1

2

If the installation wizard detects older driver or utility components, the Software Component Upgrade page appears.

Choose the component to upgrade. Click Next.

Confirm your upgrade settings. To start the upgrade, click Upgrade.

3 When the upgrade completes, click Next. The Installation Method page appears.

European Default Duplex

Printing on both sides of a sheet of paper (duplex mode) reduces paper consumption and helps conserve environmental resources. Duplex mode also lowers costs by reducing the amount of paper that must be purchased. We recommend that printing systems capable of duplex printing use duplex mode by default. This can be set in the printer driver installation process for European locations only.

After you click Express mode or Custom mode in the Installer, if the operating system locale is EU and time zone is GMT 0, GMT +1 or GMT +2, a message about resource and energy conservation appears. Read the message, and then click OK.

After installation is successful, an Enable Duplex check box is displayed on the Installation Completed page. Select the check box to have the driver

1-2	User Guide

Installation

automatically default to duplex mode. Exceptions to the default can afterward be made by selecting options in the driver Quick Print or Basic tabs.

Express Installation

Express Mode applies to driver installation for a USB or network connection only. The installation wizard discovers printers that are turned on, and connected by USB or network cable. In Custom Mode, you are able to select the installation packages and specify the port.

Installing in Express Mode

This section describes the express installation procedure of the driver software in Windows operating systems.

1 Ensure that your printer and computer are turned on and connected by USB or network cable.

2

3

Note: In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set. In Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel.

Note: In Windows XP, or Windows Server 2003, if the Hardware Installation warning dialog box appears, click Continue Anyway. In Windows 7, Windows Vista, or Windows Server 2008, if a warning dialog box appears stating

Windows can't verify the publisher of this driver software, click Install this driver software anyway.

On the Installation Method page, click Express Mode.

The Discover Printing System page opens, searching for your printing system.

If Discover finds your printing system, select your model from the list and click

Next.

If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.

Select Use host name for port name to use a host name for the Standard TCP/IP port. If the installation wizard still displays the IP address, contact your system administrator. (Not available with a USB connection.)

Click Information if you want to open a dialog box with details about IP Address, Host Name, Printer Model, Contact, Location, and Serial Number. Click OK. Click Next. (Not available with a USB connection.)

4 On the Printer Settings page, you can assign a name to your printing system.

Note: With a first time USB connection, the Printer Settings page does not appear.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

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Installation

5	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
6	The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

Device Settings

Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Custom Installation

Custom Mode applies to driver installation for a USB, parallel, or network connection. The installation wizard can discover printers that are turned on, and connected by USB, parallel, or network cable, or you can manually select the driver from drivers that are available. You can specify the printer port, fonts, and the utilities you want to install.

Printer drivers that ship with Windows operating systems are called minidrivers. The minidriver is available separately for PCL and KPDL and provides basic support for your printer.

The KX XPS driver is only available for printing systems used with Windows 7, Windows Vista, or Windows Server 2008. The XPS driver is discussed in the Device Settings chapter. Minidriver functionality is not documented in this user guide.

Installing in Custom Mode with a Network Connection using

Discover

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.

1 Ensure that your printer and computer are connected to a network.

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Installation

2

3

On the Installation Method page, select Custom Mode.

The Discover Printing System page opens searching for your printing system. The Discover button is automatically selected. A list of models appears. Click

Next.

If Discover does not find your printing system, a message appears. Remove and reinsert the network cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.

4	On the Custom Installation page, select the driver and software packages you
	want to install from the Driver and Utility tabs, and clear those not intended for
	installation. Click Next.
	If you only select software packages from the Utility tab, you will skip to the
	Confirm Settings page.
5	On the Printer Settings page, you can assign a name for your printing system.
	You can also choose to share this printer with others or set this printer as the
	default printer. Make your selections, and then click Next.
6	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
	Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
	warning dialog box appears, click Continue Anyway. In Windows 7, Windows
	Vista, or Windows Server 2008, if a warning dialog box appears stating
	Windows can't verify the publisher of this driver software, click Install this
	driver software anyway.
7	The Installation Completed page appears displaying the following driver
	options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

Device Settings

Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP.)

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

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Installation

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing in Custom Mode with a USB Connection using Discover

This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With Discover, all devices available for the driver installation are found automatically. This is the recommended Custom Mode USB installation method.

1 Ensure that your printer and computer are turned on and connected using a USB cable.

2

3

4

5

Note: In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set.

On the Installation Method page, select Custom Mode.

The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected.

Select your device and click Next.

If Discover does not find your printing system, a message appears. Remove and reinsert the USB cable, and ensure it is connected properly. Click Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.

On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

If you only select software packages from the Utility tab, you will skip to the

Confirm Settings page.

On the Printer Settings page, you can assign a name to your printing system.

Note: With a first time USB connection, the Printer Settings page does not appear.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

6 On the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings.

Note: In Windows XP, or Windows Server 2003, if the Hardware Installation warning dialog box appears, click Continue Anyway. In Windows 7, Windows Vista, or Windows Server 2008, if a warning dialog box appears stating

Windows can't verify the publisher of this driver software, click Install this driver software anyway.

1-6	User Guide

Installation

7 The Installation Completed page appears displaying the following driver options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing in Custom Mode with a Network Connection using Custom Select

1

2

3

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.

Ensure that your printer and computer are connected to a network.

On the Installation Method page, select Custom Mode.

The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Choose Custom select and click Next.

4	The Printing System page appears. Select your printing system model from
	the list and click Next. If there is only one driver model, this page does not
	appear. Proceed to the next step.
5	On the Printer Port page, select the port connected to your printing system, or
	add a port connected to your system by clicking Add Port. Click Next.
6	On the Custom Installation page, select the driver and software packages you

want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

If you only select software packages from the Utility tab, you will skip to the

Confirm Settings page.

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Installation

7	On the Printer Settings page, you can assign a name for your printing system.
	You can also choose to share this printer with others or set this printer as the
	default printer. Make your selections, and then click Next.
8	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
	Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
	warning dialog box appears, click Continue Anyway. In Windows 7, Windows
	Vista, or Windows Server 2008, if a warning dialog box appears stating
	Windows can't verify the publisher of this driver software, click Install this
	driver software anyway.
9	The Installation Completed page appears displaying the following driver

options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

Device Settings

Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP.)

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing in Custom Mode with a USB Connection using Custom Select

This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With the Custom select option, you manually select the printing system and printer port to install.

In Custom mode, Custom Select is not recommended for USB in environments where printing systems are connected and reconnected using USB ports. The Discover method provides a more reliable installation path.

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Installation

1 Ensure that your printer and computer are turned on and connected using a USB cable.

2

3

Note: In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend the Custom Mode using Discover for USB connections to ensure a reliable installation.

On the Installation Method page, select Custom Mode.

The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Choose Custom select and click Next.

4	The Printing System page appears. Select your printing system model from
	the list and click Next.
5	On the Printer Port page, select an existing port connected to your printing
	system. Click Next.

6

7

On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

If you only select software packages from the Utility tab, you will skip to the

Confirm Settings page.

On the Printer Settings page, you can assign a name to your printing system.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next.

8 On the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings.

Note: In Windows XP, or Windows Server 2003, if the Hardware Installation warning dialog box appears, click Continue Anyway. In Windows 7, Windows Vista, or Windows Server 2008, if a warning dialog box appears stating

Windows can't verify the publisher of this driver software, click Install this driver software anyway.

9 The Installation Completed page appears displaying the following driver options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

Printer Driver

1-9

Installation

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Installing in Custom Mode with a Parallel Connection

This section describes the custom installation procedure of the driver software in Windows operating systems using a parallel connection.

1 Ensure that your printer and computer are turned on and connected using a parallel cable.

2

3

4

5

6

On the Installation Method page, select Custom Mode.

On the Discover Printing System page, select the Custom select option, and click Next.

On the Printing System page, select a model. Click Next.

On the Printer Port page, select the local port connected to your printing system. Click Next.

On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next.

7	On the Printer Settings page, you can assign a name for the printing system.
	This name appears in Windows Devices and Printers and in the printer lists in
	applications. You can also choose to share this printer with others or set this
	printer as the default printer. Make your selections, and then click Next.
8	On the Confirm Settings page, click Install if the settings are correct. Click
	Back to correct the settings.
	Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
	warning dialog box appears, click Continue Anyway. In Windows 7, Windows
	Vista, or Windows Server 2008, if a warning dialog box appears stating
	Windows can't verify the publisher of this driver software, click Install this
	driver software anyway.
9	The Installation Completed page appears displaying the following driver
	options.

Print a test page

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Installation

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the

Administrator Settings in Device Settings.

When the installation completes successfully, click Finish to exit the installation wizard.

A message may appear if there is a software installation failure.

Click Finish, and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components.

Installing Optional Printer Components

1 On the Product Library disc menu > Advanced Tools menu, select Optional Printer Components.

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Select a printer to install optional components, and click Next.

On all Select pages, choose your components, and click Next.

On the Confirm Settings page, click Install if the displayed settings are correct. Click Back to correct any settings.

The Printer Components Installation Completed page appears. Click Finish.

When you have completed installing printers and optional components, restart your computer if prompted.

The Add Printer Wizard

The Add Printer Wizard displays a series of pages that guide you through printer installation. You are prompted to make installation choices on each page.

Installing a Printer Driver in Windows 7 and Windows Vista

	This section describes how to install a printer driver using the Add Printer
	Wizard in Windows 7 and Windows Vista.
1	Click Start and click Devices and Printers (Windows 7), or click Control Panel
	and double-click Printers (Windows Vista).
2	Click Add a printer.

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Installation

3 The Add Printer Wizard appears. Click either Add a local printer or Add a network, wireless or Bluetooth printer. Follow the instructions on each page, and then click Next to proceed to the next page.

Note: If a warning dialog box appears stating Windows can't verify the publisher of this driver software, click Install this driver software anyway.

4 The last page of the wizard appears with a message that you’ve successfully added the printer you selected. Installation of the printer driver is now complete. Click Print a test page if you want to produce sample print output from the newly installed printer. To close the Add Printer Wizard, click Finish.

Installing a Printer Driver in Windows XP

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This section describes how to install a printer driver using the Add Printer Wizard in Windows XP.

Click Start and Printers and Faxes.

Click Add a printer.

The Add Printer Wizard appears. Follow the instructions on each page, and then click Next to proceed to the next page.

Note: If the Found New Hardware Wizard page appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

When the Completing the Add Printer Wizard page appears, installation of the printer driver is now complete. To close the Add Printer Wizard, click Finish. If prompted, restart your computer.

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application.

1 Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista and Windows Server 2008), or Printers and Faxes (Windows XP and Windows Server 2003).

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Right-click on your printing system icon.

Click Printing Preferences.

In the Printing Preferences dialog box, select the desired features in all tabs.

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Installation

5 Click OK to save the settings.

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2 Device Settings

In Device Settings, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

Accessing Device Settings

You can open Device Settings from any of the most commonly used Windows operating systems.

1 Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista and Windows Server 2008), or Printers and Faxes (Windows XP and Windows Server 2003).

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Device Options

Right-click the desired printing system model.

Click Printer properties (Windows 7) or Properties (Windows Vista, Windows Server 2008, Windows XP and Windows Server 2003).

Click Device Settings.

Optional devices extend the capabilities of your printing system for source, finishing, and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

	You can set the printer driver to match the optional devices installed on your
	printing system.
1	In Device Settings > Device options, select the check boxes for all installed
	devices.
2	Click OK in the Properties dialog box.

Setting up Custom Boxes

You can create up to 1000 custom boxes for storing print jobs. Custom boxes can be assigned to users who can print the jobs later from the printing system's operation panel.

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Device Settings

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In Device Settings, select SSD. Or if selected, double-click SSD.

In the SSD Settings dialog box, click Add.

In the Defined custom boxes list, a new Box number and Box name appear. If desired, change the number and name in the Box number and Box name boxes. The number must be within a range of 1 to 1000, and the name length can be up to 32 characters. You can also type a user name up to 20 characters.

4	Select Shared box to enable the box for multiple users.
	Check box selected: All network users can save jobs in the box.
	Check box cleared: Only the box owner and network administrator can save
	jobs in the box.
5	To require users of a shared box to type a password before printing, select
	Require password, and type a password up to 16 characters.
6	Click OK in the SSD Settings and Properties dialog boxes.
	The new custom box appears in the Custom Box dialog box when printing.

You can remove a custom box by selecting it in the Defined custom boxes list and clicking Delete.

You can import a custom box list by clicking Import and browsing for a valid custom box list file (.CSV or .KXU).

You can save the current custom box list (.CSV or .KXU) in your computer or network by clicking Export. A saved list can be imported into another printer driver.

Auto Configure

Auto Configure detects the devices installed on the printing system if it is connected over a network. Auto Configure can detect printing system devices such as input devices. When your computer is connected to the printing system through a TCP/IP or WSD port, the Auto Configure button appears in Device Settings. Auto Configure updates the Device options list, Memory, and preview images to keep the printer driver consistent with the printing system configuration.

Not all installed devices are detected by using Auto Configure. Before selecting OK in Device Settings, check the settings to make sure that they are correct.

Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security Alert dialog box, click Unblock.

Silent Auto Configuration

Silent auto configuration checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent auto configuration is only available for printing systems installed in Windows 7, Windows Vista, or Windows Server 2008.

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Device Settings

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

	The Auto Configure button can be used to detect all available device options
	when the printing system is connected to a network through a TCP/IP port.
1	Verify that all optional devices are attached to the printing system, and that it is
	turned on and ready to print.
2	In Device Settings, click Auto Configure.
	In Windows XP, the driver settings are updated immediately.

In Windows 7, Windows Vista, and Windows Server 2008, the Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and when Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Memory

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory. Selections vary according to printing system model.

Setting the Memory

	By default, the Memory setting matches the standard memory in the printing
	system. If optional memory is installed, set the memory in the printer driver to
	match the total amount of memory.
1	Install optional DIMM memory in the printing system.
2	In Device Settings > Memory, type or select the amount of total installed

memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).

If your printing system includes the Auto Configure feature, you can use it to obtain information about the memory size.

RAM Disk

The RAM disk functions as virtual storage, saving print requests into the printing system’s memory. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

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Device Settings

Note: If an SSD is installed, the RAM disk feature is unavailable.

If selected, the Ignore application collation feature in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

Setting RAM Disk

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You can set the RAM disk to save print requests into the printing system’s memory.

At the printing system's operation panel, turn on RAM disk and set its size.

In Device Settings > Device options, select RAM disk.

3 In the RAM disk text box, type or select the desired RAM disk size. Click the up and down arrows until the text box shows the correct number of megabytes (MB) available physically on the operation panel.

The maximum RAM disk size depends on the amount of installed memory.

Administrator Settings

Administrator Settings lets you set options that include controlling accessibility, displaying features in the interface and setting a password to control access to the Administrator Settings options. Selections vary according to printing system model.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

An administrator can control the display of the Quick Print tab, and other miscellaneous settings, including password and SNMP settings.

Show Quick Print Tab

This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility.

With a cleared check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.

To enable this feature, in Device Settings > Administrator Settings >

General, select Show Quick Print tab.

With a selected check box for the Show Quick Print tab, the tab appears in the

Printing Preferences dialog box. When you select the Show Quick Print tab check box, you can access additional check boxes:

Hide other tabs displays only the Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access Printing

Preferences.

Hide Edit Quick Print control prevents users from customizing the Quick

Print tab.

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Device Settings

Send Count Information

This option lets you embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.

When PDF is selected in the PDL settings dialog box, only color page count information is sent with PDF.

To enable this feature, in Device Settings > Administrator Settings > General, select Send Count information.

Send Application Name

This option lets you send the application name with a print job, so that a different printing process is used for each application. Some third party print accounting programs use this information to calculate print totals based on application type.

This option is unavailable if PDF is selected in the PDL Settings dialog box.

To enable this feature, in Device Settings > Administrator Settings > General, select Send Application name.

Associate Profile with Application

This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:

A profile must be created in the Profiles dialog box, accessed from any

Printing Preferences tab.

An association must be created between a profile and an application in the

Application Based Printing dialog box, accessed from the Profiles dialog box.

To enable this feature, in Device Settings > Administrator Settings > General, select Associate Profile with application.

Password Protect Administrator Settings

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. If selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator Settings options.

Setting the Administrator Password

	You can set a password to prevent unauthorized changes in the Administrator
	Settings dialog box.
1	In Device Settings > Administrator > General, select Password protect
	administrator settings.
2	In the Password dialog box, enter a password, using at least 4 and no more
	than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
	You can remove the administrator password.
1	In Device Settings, click Administrator.

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Device Settings

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In the Enter Password text box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect administrator settings check box and click OK.

SNMP

Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. These settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMP settings must be set in the printer driver and in the printing system’s Command Center RX.

The following options are available:

SNMPv1/v2c

This option ensures successful Auto Configure communication using Read community name and Write community name.

SNMPv3

This option ensures secure Auto Configure communication using a user name and password. Authentication and privacy options are available by selecting Settings.

Apply to other models

This option displays a list of installed printing systems to apply the selected settings.

SNMPv3 Options

You can select options for secure communication with the printing system.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128 bit hash value. It adds security and protection against Gateway Load Balancing Protocol (GLBP)-spoofing software.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one Privacy option.

DES

This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

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Device Settings

Selecting SNMP Settings

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Lock Settings

These settings in the driver must be set to match the settings in the printing system’s Command Center RX.

In Device Settings > Administrator > General, click SNMP Settings.

Select SNMPv1/v2c or SNMPv3.

For SNMPv1/v2c, type the Read community name and Write community name, to a maximum of 32 characters, and click OK.

For SNMPv3, type a User name to a maximum of 32 characters, and a Password from 8 to 32 characters.

To set authentication and privacy options for SNMPv3, click Settings.

In the dialog box, select from the available options.

Click OK.

Optional: Under Apply to other models, you can select from the list of available models. You can also click Select All or Clear All. The SNMP settings are applied to all selected models.

An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in Device Settings > Administrator Settings > Lock Settings. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.

Locking a setting will also lock the feature where it appears in other tabs. For example, selecting Lock Multiple pages per sheet will also select and lock that feature in the Quick Print and Layout tabs.

The administrator can also set a password that is required to temporarily unlock a feature.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Lock Settings Options

The Lock Settings tab displays driver settings that an administrator can lock. Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the Password settings option can be accessed. This lets an administrator control usage of paper and toner amounts:

EcoPrint

This option locks the EcoPrint setting.

Duplex

This option locks the current Print on both sides setting selected in the

Quick Print or Basic tab.

Multiple pages per sheet

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Device Settings

This option locks the current Multiple pages per sheet setting selected in the Quick Print or Layout tab. The Pages per sheet option is not locked. Clicking the icon in the Quick Print tab, or the selection in the Layout tab, switches between the two-page and four-page options. In the Layout tab, all options are available and not limited to two-page and four page.

Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the Job tab.

Security settings

This option locks the Security Watermark in the Advanced tab. Security

Watermark is an optional plug-in.

Password settings

The password set by the administrator temporarily unlocks driver features. It prompts the user for a password. When the administrator sets the password, the Unlock button appears in the driver tabs or the Application Based Printing dialog box. To unlock a feature, click Unlock and type the password.

User Login

Note: Some models do not support User login.

User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. User IDs and passwords can be stored in the printer driver for use with multiple printing systems.

User login adds users with a user name and password. The user name can be in user principal name (UPN) format: [e-mail]. The UPN format supports multiple domains. The UPN format is not needed if the default domain registered in the device is used.

This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user will be tracked by the printing system.

Users added in the printer driver must also be manually registered at the printing system’s operation panel.

User Login Options

User login settings selected in the driver are applied to every print job sent from your computer.

Use specific name

This option can be used to specify a name and password to use the same User login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

A client computer in a client/server environment can accept the default name and password set by the administrator or type another name and password. Clicking Reset restores the default values.

Prompt for name

This option prompts the user for a name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a name and password when prompted, then click OK to print.

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Device Settings

Prompt for name and validate

This option prompts for a name and password. For the job to print, the name and password entered must be on the Login user name list. You can use the Login user names entered in the Login user name list of the driver. When sending a print job, type a name and password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected name is saved in the driver.

Validate user name (computer) or prompt for login user name

This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and password from the list are used for the print job. To release the print job, the user must enter the Login user name and password at the printing system operation panel.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and password again.

Login User Name

Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver.

Printing with User Login

	After login user names are assigned and user login mode is set to On at the
	printing system, you can choose User login to print in user login mode.
	In a client/server environment, the client computer is automatically set to the
	User login selection made in the server.
1	In Device Settings > Administrator Settings > User Login, select User
	Login.
2	Select a User Login option:
	Use specific name
	Prompt for name
	The remaining User Login options become available when you create a login
	user name list.
	Note: If you select the Use specific name or Prompt for name option,
	proceed to step 5.
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	Under the Login user name list, click the buttons to add, delete, edit, import or
	export names in the list.
4	Select from the remaining User Login options:
	Prompt for name and validate
	Validate user name (computer) or prompt for login user name

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Device Settings

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Click OK in all dialog boxes.

Print the document from the application.

7 When the Print Options dialog box appears, type or select a name and password and click OK. Login is required for some options.

Job Accounting

Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting, an administrator can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits.

Note: Job accounting must be set to On at the printing system. A maximum of 100 account ID user names and passwords can be registered at the printing system and 100 account IDs and passwords can be stored in the printer driver for use with multiple printing systems.

Job Accounting Options

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box.

A client computer in a client/server environment can accept the default account ID set by the administrator or type another account ID. Clicking Reset restores the default values.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, and then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Account IDs

Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.

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