Kyocera 305, 255B, 255 User Manual

255/255b/305

OPERATION GUIDE

Introduction

Thank you for your purchase of 255/255b/305.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

A label shown in the illustration assures that the supplies are our own brand.

In this Operation Guide, 255/255b are referred to as 25 ppm model, and 305 is referred to as 30 ppm model respectively.

The 255/305 ships standard with a document processor. The 255b ships standard with an original cover.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide	Describes the procedures for installation of the machine, frequently-used operations,
	routine maintenance, and troubleshooting action.
Safety Guide	Provides safety and cautionary information for the installation and use of the machine.
	Be sure to read this guide before using the machine.
Safety Guide (255/255b/305)	Describes the machine installation space, cautionary space, and other information. Be
	sure to read this guide before using the machine.

DVD (Product Library)

Operation Guide (This Guide)	Describes how to load paper, basic copy, print and scan operations, and
	troubleshooting.
FAX Operation Guide	Describes fax functionality.
Card Authentication Kit (B) Operation	Describes how to authenticate to the machine using the ID card.
Guide
KYOCERA COMMAND CENTER	Describes how to access the machine from a computer via a Web browser to check and
Operation Guide	change settings.
Printer Driver User Guide	Describes how to install the printer driver and use printer functionality.
Network FAX Driver Operation Guide	Describes how to install and use the network fax driver in order to use network fax
	functionality.
KM-NET for Direct Printing Operation	Describes how to use functionality for printing PDF files without launching Adobe
Guide	Acrobat or Reader.
KMnet Viewer User Guide	Describes how to monitor the network printing system with KMnet Viewer.
File Management Utility User Guide	Describes how to distribute scanned documents over the network.
PRESCRIBE Commands Technical	Describes the native printer language (PRESCRIBE commands).
Reference
PRESCRIBE Commands Command	Describes PRESCRIBE command functionality and control for each type of emulation.
Reference

Contents

1	Preface .....................................................................................................	1-1
	Notice ...................................................................................................................................	1-2
	Safety Conventions in This Guide ..............................................................................	1-2
	Environment ...............................................................................................................	1-3
	Precautions for Use ....................................................................................................	1-3
	Legal Restriction on Copying/Scanning .....................................................................	1-8
	Legal and Safety Information ...............................................................................................	1-9
	Legal Information .......................................................................................................	1-9
	Energy Saving Control Function ..............................................................................	1-12
	Automatic 2-Sided Copy Function ............................................................................	1-12
	Paper Recycling .......................................................................................................	1-12
	Energy Star (ENERGY STAR®) Program ................................................................	1-12
	About this Operation Guide ................................................................................................	1-13
	Conventions in This Guide .......................................................................................	1-13
	Originals and Paper Sizes ........................................................................................	1-15

2	Preparation before Use ...........................................................................	2-1
	Part Names ..........................................................................................................................	2-2
	Machine ......................................................................................................................	2-2
	Operation Panel .........................................................................................................	2-6
	Touch Panel ...............................................................................................................	2-7
	Determining the Connection Method and Preparing Cables ................................................	2-8
	Connection Example ..................................................................................................	2-8
	Preparing Necessary Cables .....................................................................................	2-9
	Connecting Cables .............................................................................................................	2-10
	Connecting LAN Cable .............................................................................................	2-10
	Connecting USB Cable ............................................................................................	2-11
	Connecting the Power Cable ...................................................................................	2-11
	Power On/Off ......................................................................................................................	2-12
	Power On .................................................................................................................	2-12
	Power Off .................................................................................................................	2-12
	Installing Software ..............................................................................................................	2-14
	Installing Printer Driver .............................................................................................	2-14
	Setting TWAIN Driver ...............................................................................................	2-18
	Setting WIA Driver ....................................................................................................	2-19
	Energy Saver function ........................................................................................................	2-20
	Low Power Mode and Auto Low Power Mode .........................................................	2-20
	Sleep and Auto Sleep ..............................................................................................	2-21
	Machine Setup Wizard .......................................................................................................	2-22
	COMMAND CENTER (Settings for E-mail) ........................................................................	2-23
	Sending E-mail .........................................................................................................	2-24

3	Common Operations ...............................................................................	3-1
	Loading Paper ......................................................................................................................	3-2
	Before Loading Paper ................................................................................................	3-2
	Loading Paper in the Cassettes .................................................................................	3-3
	Loading Paper in the Multi Purpose Tray ...................................................................	3-5
	Loading Originals .................................................................................................................	3-7
	Placing Originals on the Platen ..................................................................................	3-7
	Loading Originals in the Document Processor ...........................................................	3-8
	Checking the Equipment's Serial Number ..........................................................................	3-10
	Checking the Counter .........................................................................................................	3-11
	Login/Logout .......................................................................................................................	3-12
	Login ........................................................................................................................	3-12

i

	Logout ......................................................................................................................	3-13
	Favorites .............................................................................................................................	3-14
	Registering Favorites ...............................................................................................	3-14
	Editing and Deleting Favorites .................................................................................	3-18
	Using Favorites ........................................................................................................	3-20
	Shortcuts ............................................................................................................................	3-22
	Registering Shortcuts ...............................................................................................	3-22
	Editing and Deleting Shortcuts .................................................................................	3-24
	Using Shortcuts ........................................................................................................	3-25
	Quick Setup Wizard ............................................................................................................	3-26
	Help Screen ........................................................................................................................	3-28
	Canceling Jobs ...................................................................................................................	3-29
	Using Various Functions ....................................................................................................	3-30
	Common Functionality .............................................................................................	3-31
	Original Size .............................................................................................................	3-32
	Original Orientation ..................................................................................................	3-34
	Mixed Size Originals ................................................................................................	3-35
	2-sided/Book Original ...............................................................................................	3-37
	Continuous Scan ......................................................................................................	3-40
	Paper Selection ........................................................................................................	3-42
	Paper Output ............................................................................................................	3-43
	Collate/Offset ...........................................................................................................	3-44
	Margin ......................................................................................................................	3-46
	Staple .......................................................................................................................	3-49
	Density .....................................................................................................................	3-51
	Scan Resolution .......................................................................................................	3-52
	Original Image ..........................................................................................................	3-53
	Sharpness ................................................................................................................	3-54
	Background Density Adjust ......................................................................................	3-55
	Prevent Bleed-through .............................................................................................	3-56
	Zoom ........................................................................................................................	3-57
	File Format ...............................................................................................................	3-58
	Color Selection .........................................................................................................	3-60
	Job Finish Notice ......................................................................................................	3-61
	File Name Entry .......................................................................................................	3-63
	Priority Override .......................................................................................................	3-64
4	Copying ....................................................................................................	4-1
	Basic Operation ....................................................................................................................	4-2
	Copying Functions ................................................................................................................	4-4
	Zoom ..........................................................................................................................	4-5
	Duplex ........................................................................................................................	4-8
	Combine ...................................................................................................................	4-12
	EcoPrint ....................................................................................................................	4-15
	Auto Image Rotation ................................................................................................	4-16
	Interrupt Copy .....................................................................................................................	4-17
5	Printing .....................................................................................................	5-1
	Printing from Applications .....................................................................................................	5-2
	Printing Data Saved on the Printer .......................................................................................	5-5
	Private Print ................................................................................................................	5-5
	Proof and Hold ...........................................................................................................	5-7
	Automatic Delete Setting for Temporary Documents ...............................................	5-10

ii

6	Sending ....................................................................................................	6-1
	Basic Operation ....................................................................................................................	6-2
	Preparation for Sending a Document to a PC ......................................................................	6-5
	Checking What to Enter for [Host Name] ...................................................................	6-5
	Checking What to Enter for [Login User Name] .........................................................	6-6
	Creating a Shared Folder ...........................................................................................	6-7
	Checking the [Path] ..................................................................................................	6-10
	Configuring Windows Firewall (for Windows 7) ........................................................	6-11
	Specifying Destination ........................................................................................................	6-15
	Choosing from the Address Book ............................................................................	6-15
	Choosing by One Touch Key ...................................................................................	6-17
	Entering a New E-mail Address ...............................................................................	6-18
	Specifying a New PC Folder ....................................................................................	6-19
	Checking and Editing Destinations ..........................................................................	6-22
	Sending to Different Types of Destinations (Multi Sending) .....................................	6-23
	Registering Destinations in the Address Book ...................................................................	6-24
	Adding a Contact ......................................................................................................	6-24
	Adding a Group ........................................................................................................	6-28
	Editing and Deleting Address Book Entries .............................................................	6-31
	Adding a Destination on One Touch Key ...........................................................................	6-33
	Adding a Destination ................................................................................................	6-33
	Editing and Deleting One Touch Key .......................................................................	6-35
	Sending Functions ..............................................................................................................	6-36
	Sending Size ............................................................................................................	6-37
	File Separation .........................................................................................................	6-39
	E-mail Subject/Body .................................................................................................	6-40
	FTP Encrypted TX ....................................................................................................	6-41
	WSD Scan ..........................................................................................................................	6-42
	Scanning using TWAIN ......................................................................................................	6-45

7	Document Box .........................................................................................	7-1
	Printing Documents Stored in Removable USB Memory .....................................................	7-2
	Saving Documents to USB Memory (Scan to USB) .............................................................	7-5
	Removing USB Memory .......................................................................................................	7-8
	Functions for Document Box ................................................................................................	7-9
	Duplex ......................................................................................................................	7-10
	Encrypted PDF Password ........................................................................................	7-11
	JPEG/TIFF Print .......................................................................................................	7-12
	XPS Fit to Page ........................................................................................................	7-13
	Storing Size ..............................................................................................................	7-14

8	Status / Job Cancel .................................................................................	8-1
	Checking Job Status ............................................................................................................	8-2
	Details of the Status Screens .....................................................................................	8-3
	Checking Job History ...........................................................................................................	8-6
	Sending the Log History .......................................................................................................	8-7
	Setting the Destination ...............................................................................................	8-8
	Automatic Log History Transmission ..........................................................................	8-9
	Manual Log History Transmission ..............................................................................	8-9
	Setting E-mail Subject ..............................................................................................	8-10
	Check of Device Status ......................................................................................................	8-11
	Checking the Remaining Amount of Toner and Paper .......................................................	8-13

9	Setup, Registration, and User Management .........................................	9-1
	System Menu .......................................................................................................................	9-2
	Operation Method ......................................................................................................	9-2
	System Menu Settings ...............................................................................................	9-3

iii

	Language ...................................................................................................................	9-5
	Report ........................................................................................................................	9-5
	User Property .............................................................................................................	9-7
	Cassette/MP Tray Settings ........................................................................................	9-8
	Common Settings .......................................................................................................	9-9
	Copy .........................................................................................................................	9-15
	Send .........................................................................................................................	9-15
	Printer .......................................................................................................................	9-16
	System .....................................................................................................................	9-18
	Date/Timer ...............................................................................................................	9-23
	Adjustment/Maintenance ..........................................................................................	9-25
	User Login Administration ..................................................................................................	9-27
	First User Login Administration ................................................................................	9-27
	User Login Settings ..................................................................................................	9-28
	Enabling/Disabling User Login Administration .........................................................	9-29
	Adding a User ..........................................................................................................	9-31
	Local User Authorization ..........................................................................................	9-35
	My Panel ..................................................................................................................	9-36
	Editing and Deleting Users .......................................................................................	9-37
	Simple Login ............................................................................................................	9-40
	Group Authorization .................................................................................................	9-46
	Obtain Network User Property .................................................................................	9-50
	Job Accounting ...................................................................................................................	9-52
	First Job Accounting Setup ......................................................................................	9-52
	Job Accounting Settings ...........................................................................................	9-54
	Enabling/Disabling Job Accounting ..........................................................................	9-55
	Login/Logout ............................................................................................................	9-56
	Adding an Account ...................................................................................................	9-57
	Editing and Deleting Accounts .................................................................................	9-59
	Restricting the Use of the Machine ..........................................................................	9-61
	Counting the Number of Pages Printed ...................................................................	9-63
	Printing an Accounting Report .................................................................................	9-65
	Job Accounting Default Setting ................................................................................	9-66
	Unknown Login User Name Job ..............................................................................	9-68
10	Troubleshooting ....................................................................................	10-1
	Toner Container Replacement ...........................................................................................	10-2
	Waste Toner Box Replacement .........................................................................................	10-4
	Replacing Staples ..............................................................................................................	10-5
	Cleaning .............................................................................................................................	10-6
	Original Cover / Glass Platen ...................................................................................	10-6
	Document Processor ................................................................................................	10-6
	Solving Malfunctions ..........................................................................................................	10-8
	Responding to Error Messages ........................................................................................	10-12
	Clearing Paper Jams ........................................................................................................	10-22
	Jam Location Indicators .........................................................................................	10-22
	Multi Purpose Tray .................................................................................................	10-23
	Inside the Right Cover 1 .........................................................................................	10-23
	Cassette 1 ..............................................................................................................	10-24
	Inside the Right Cover 3 .........................................................................................	10-24
	Cassette 2 or 3 .......................................................................................................	10-25
	Optional Document Finisher ...................................................................................	10-25
	Optional Document Finisher Staple Jam ................................................................	10-26
	Bridge Unit .............................................................................................................	10-26
	Document Processor ..............................................................................................	10-27

iv

11	Appendix ................................................................................................	11-1
	Optional Equipment ............................................................................................................	11-2
	Overview of Optional Equipment ..............................................................................	11-2
	Paper Feeder (single cassette) ................................................................................	11-3
	Paper Feeder (double cassette) ...............................................................................	11-3
	Document Finisher ...................................................................................................	11-3
	FAX Kit .....................................................................................................................	11-3
	Expansion Memory ..................................................................................................	11-3
	Card Authentication Kit ............................................................................................	11-4
	Gigabit Ethernet Board .............................................................................................	11-5
	USB Keyboard .........................................................................................................	11-5
	Optional Function .....................................................................................................	11-5
	Character Entry Method .....................................................................................................	11-7
	Entry Screens ...........................................................................................................	11-7
	Entering Characters .................................................................................................	11-9
	Paper ................................................................................................................................	11-10
	Basic Paper Specifications .....................................................................................	11-11
	Choosing the Appropriate Paper ............................................................................	11-11
	Special Paper .........................................................................................................	11-14
	Specifications ...................................................................................................................	11-18
	Common functions .................................................................................................	11-18
	Copy functions .......................................................................................................	11-19
	Printer functions .....................................................................................................	11-20
	Scanner ..................................................................................................................	11-20
	Document Processor ..............................................................................................	11-21
	Paper Feeder (single cassette) (option) .................................................................	11-21
	Paper Feeder (double cassette) (option) ...............................................................	11-21
	Document Finisher (option) ....................................................................................	11-22
	Environmental Specifications .................................................................................	11-22
	Glossary ...........................................................................................................................	11-23
	Index ...............................................................................................................................	Index-1

v

vi

Quick Guide		Be sure to read Precautions for Use before
		using this machine.
	To make copies
It copies.	Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the
	paper size, adjusting the density, etc.
	To print
It prints.	You can print via a network or print a PDF file directly from USB memory.

					Administrator tasks
			Printing		Print over
	What you want	Copying with	Documents	Print via a
			Stored in		the USB
	to do	specific settings		network
			Removable USB		connection
			Memory
				Connecting	Connect the
				Cables	USB cable
				Network Setup
				(LAN Cable
				Connection)
	Setup
				Install the printer driver on your
				computer...2-14

Loading Paper...3-2

Loading

Originals...3-7

Printing

Documents

Operation Copying...4-2 Stored in Printing from Applications...5-2

Removable USB Memory...7-2

vii

To send documents

It sends. You can send scanned images via a network. Or, you can also store scanned images in USB memory.

Administrator tasks

	What you want	Send as E-mail	Send to Folder
	to do		(SMB)

	Connecting Cables
	Network Setup (LAN Cable Connection)
	Create a shared
	folder on the
Setup	destination
	computer...6-7
	Editing Destination (Address Book/
	Adding One Touch Keys)*...6-15

Saving Documents to USB Memory

Plug the USB memory

Loading Originals...3-7

			Saving Documents
	Operation	Sending...6-2	to USB Memory
			(Scan to USB)...7-5

*If the destination is not stored in the address book, you can send by entering the address directly.

viii

	To send a FAX
It faxes.	As well as sending a FAX via the telephone lines, you can also send a FAX via a network.
	NOTE
	For more information on setting up and sending a FAX, refer to the FAX Operation Guide.

			Administrator tasks
	What you want	Send a FAX	FAX directly from a computer
	to do

Connect the modular cord for the telephone line to this machine.

Selection of Telephone Line (Inch version only)

Network Setup (LAN Cable

Connection)

Setup

Install the Network FAX

Driver on your computer*

Editing Destination (Address Book/Adding One Touch Keys)**

Loading Paper...3-2

		FAX Operation	Network FAX Operation
	Operation

*For more information, refer to the Network FAX Driver Operation Guide.

**If the destination is not stored in the address book, you can send the FAX by entering the address directly.

ix

Menu Map

Copies (page 4-2)

Paper Selection (page 3-42)

Zoom (page 4-5)

Density (page 3-51)

Duplex (page 4-8)

Combine (page 4-12)

Collate/Offset (page 3-44)

Functions Original Size (page 3-32)

Original Orientation (page 3-34)

Mixed Size Originals (page 3-35)

Paper Output (page 3-43)

Staple (page 3-49)

Original Image (page 3-53)

EcoPrint (page 4-15)

Sharpness (page 3-54)

Background Density Adj. (page 3-55)

Prevent Bleed-through (page 3-56)

Margin (page 3-46)

Continuous Scan (page 3-40)

Auto Image Rotation (page 4-16)

Job Finish Notice (page 3-61)

File Name Entry (page 3-63)

Priority Override (page 3-64)

Add/Edit Shortcut (page 3-22)

x

File Format (page 3-58)

Original Size (page 3-32)

Original Orientation (page 3-34)

Mixed Size Originals (page 3-35)

2-sided/Book Original (page 3-37)

Sending Size (page 6-37)

File Separation (page 6-39)

Scan Resolution (page 3-52)

Density (page 3-51)

Color Selection (page 3-60)

Original Image (page 3-53)

Sharpness (page 3-54)

Background Density Adj. (page 3-55)

Prevent Bleed-through (page 3-56)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 3-57)

Continuous Scan (page 3-40)

File Name Entry (page 3-63)

E-mail Subject/Body (page 6-40)

Job Finish Notice (page 3-61)

FTP Encrypted TX (page 6-41)

FAX Delayed Transmission (refer to Fax Operation Guide)

FAX Direct Transmission (refer to Fax Operation Guide)

FAX Polling RX (refer to Fax Operation Guide)

Add/Edit Shortcut (page 3-22)

One Touch Key (page 6-17)

Address Book (page 6-15)

Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)

E-mail (page 6-18)

Folder (page 6-19)

FAX (refer to Fax Operation Guide)

WSD Scan (page 6-42)

Functions

xi

Job Box (page 5-5)

Removable	Menu	Store File	File Format (page 3-58)
Memory
			2-sided/Book Original (page 3-37)
			Scan Resolution (page 3-52)
			Density (page 3-51)
			File Name Entry (page 3-63)
			Functions	Original Size (page 3-32)
				Original Orientation (page 3-34)
				Mixed Size Originals (page 3-35)
				Storing Size (page 7-14)
				Color Selection (page 3-60)
				Original Image (page 3-53)
				Sharpness (page 3-54)
				Background Density Adj. (page 3-55)
				Prevent Bleed-through (page 3-56)
				Zoom (page 3-57)
				Continuous Scan (page 3-40)
				Job Finish Notice (page 3-61)
				Add/Edit Shortcut (page 3-22)
	Print	Copies (page 7-3)
		Paper Selection (page 3-42)
		Collate/Offset (page 3-44)
		Duplex (page 7-10)
		Functions	Paper Output (page 3-43)
			Staple (page 3-49)
			Margin (page 3-46)
			Job Finish Notice (page 3-61)
			Priority Override (page 3-64)
			Encrypted PDF Password (page 7-11)
			JPEG/TIFF Print (page 7-12)
			XPS Fit to Page (page 7-13)
			Add/Edit Shortcut (page 3-22)

Sub Address Box (refer to Fax Operation Guide)

Polling Box (refer to Fax Operation Guide)

xii

Print Job Status (page 8-3)

Send Job Status (page 8-4)

Store Job Status (page 8-5)

Scheduled Job (page 8-5)

Print Job Log (page 8-6)

Send Job Log (page 8-6)

Store Job Log (page 8-6)

Scanner (page 8-11)

Printer (page 8-12)

FAX (page 8-12)

Removable Memory (page 8-12)

Toner Status (page 8-13)

Paper Status (page 8-13)

Staple (page 8-14)

xiii

	Quick Setup Wizard	FAX Setup (page 3-26)
	(page 3-26)
		Energy Saver Setup (page 3-26)
	Language (page 9-5)
	Report (page 9-5)	Report Print (page 9-5)		Status Page (page 9-5)
				Font List (page 9-5)
				Network Status (page 9-5)
				Service Status (page 9-6)
				Accounting Report (page 9-6)
				Sub Address Box List (refer to Fax Operation Guide)
				FAX List (Index) (refer to Fax Operation Guide)
				FAX List (No.) (refer to Fax Operation Guide)
				Outgoing FAX Report (refer to Fax Operation Guide)
				Incoming FAX Report (refer to Fax Operation Guide)
		Admin Report Settings (refer to Fax Operation Guide)
		Result Report Setting		Send Result Report (page 9-6)
		(page 9-6)
				RX Result Report (refer to Fax Operation Guide)
				Job Finish Notice Setting (page 9-6)
		Send Log History (page		Manual Log History Transmission (page 8-9)
		8-7)
				Auto Sending (page 8-9)
				Destination (page 8-8)
				Job Log Subject (page 8-10)
	Counter	Printed Pages (page 3-11)
		Scanned Pages (page 3-11)
	User Property (page 9-	User Name (page 9-7)
	7)
		Login User Name (page 9-7)
		Login Password (page 9-7)
		Access Level (page 9-7)
		Account Name (page 9-7)
		E-mail Address (page 9-7)
		Simple Login (page 9-7)
		My Panel (page 9-7)
		Group Name (page 9-7)
		Group ID (page 9-7)

xiv

Cassette/MP Tray	Cassette 1 (to 3) (page		Paper Size (page 9-8)
Settings (page 9-8)	9-8)
			Media Type (page 9-8)
	Multi Purpose Tray		Paper Size (page 9-8)
	(page 9-8)
			Media Type (page 9-8)
Common Settings	Default Screen (page 9-9)
(page 9-9)
	Sound (page 9-9)		Buzzer (page 9-9)	Volume (page 9-9)
				Key Confirmation (page 9-9)
				Job Finish (page 9-9)
				Ready (page 9-9)
				Warning (page 9-9)
				Key Confirmation (USB Keyboard) (page 9-9)
			FAX Speaker Volume (refer to Fax Operation Guide)
			FAX Monitor Volume (refer to Fax Operation Guide)
	Original Settings (page		Custom Original Size (page 9-9)
	9-9)
			Original Auto Detect (page 9-10)
	Paper Settings (page 9-	Custom Paper Size (page 9-10)
	10)
			Media Type Settings (page 9-10)
			Default Paper Source (page 9-10)
			Paper Selection (page 9-10)
			Media for Auto (B & W) (page 9-10)
			Special Paper Action (page 9-11)

xv

	Function Defaults (page		File Format (page 9-12)
	9-12)
			Original Orientation (page 9-12)
			Collate/Offset (page 9-12)
			File Separation (page 9-12)
			Scan Resolution (page 9-12)
			Color Selection (page 9-12)
			Original Image (page 9-12)
			Background Density Adj. (page 9-12)
			EcoPrint (page 9-12)
			Prevent Bleed-through (page 9-12)
			FAX TX Resolution (refer to Fax Operation Guide)
			Zoom (page 9-12)
			Margin (page 9-12)
			Continuous Scan (page 9-12)
			Auto Image Rotation (page 9-12)
			File Name Entry (page 9-13)
			E-mail Subject/Body (page 9-13)
			FTP Encrypted TX (page 9-13)
			JPEG/TIFF Print (page 9-13)
			XPS Fit to Page (page 9-13)
			Detail Settings (page 9-	Image Quality (page 9-13)
			13)
				PDF/A (page 9-13)
	Paper Output (page 9-		Copy/Document Box (page 9-13)
	13)
			Printer (page 9-13)
			FAX (refer to Fax Operation Guide)
	Preset Limit (page 9-13)
	Error Handling (page 9-	Duplexing Error (page 9-14)
	14)
			Finishing Error (page 9-14)
			No Staple Error (page 9-14)
			Stapling Limit Error (page 9-14)
			Paper Mismatch Error (page 9-14)
			Inserted Paper Mismatch (page 9-14)
	Measurement (page 9-14)
	Keyboard Layout (page 9-14)
	USB Keyboard Type (page 9-15)
Copy (page 9-15)	Auto Paper Selection (page 9-15)
	Auto % Priority (page 9-15)
	Reserve Next Priority (page 9-15)

xvi

Send (page 9-15)	Dest. Check before Send (page 9-15)
	Entry Check for New Dest. (page 9-15)
	Send and Forward		Forward (page 9-15)
	(page 9-15)
			Destination (page 9-15)
	Color TIFF Compression (page 9-16)
	Default Screen (page 9-16)
Document Box	Sub Address Box (refer to Fax Operation Guide)
	Job Box (page 5-5)		Quick Copy Job Retention (page 5-7)
			Deletion of Job Retention (page 5-10)
	Polling Box (refer to Fax Operation Guide)
FAX (refer to Fax Operation Guide)
Address Book/One	Address Book (page 6-24)
Touch
	One Touch Key (page 6-33)
	Address Book Defaults		Sort
	Print List (refer to Fax Operation Guide)
User Login/Job	User Login Settings		User Login (page 9-29)
Accounting	(page 9-27)
			Local User List (page 9-31)
			Simple login settings	Simple Login (page 9-40)
			(page 9-40)
				Simple Login Setup (page 9-40)
			Local User Authorization (page 9-35)
			Group Authorization	Group Authorization (page 9-46)
			Set. (page 9-46)
				Group List (page 9-46)
			Obtain NW User Property (page 9-50)
	Job Accounting		Job Accounting (page 9-55)
	Settings (page 9-52)
			Print Accounting Report (page 9-65)
			Total Job Accounting	Printed Pages (page 9-63)
			(page 9-63)
				Scanned Pages (page 9-63)
				FAX TX Pages (page 9-63)
				FAX TX Time (page 9-63)
				Counter Reset (page 9-63)
			Each Job Accounting (page 9-63)
			Accounting List (page 9-57)
			Default Setting (page 9-	Apply Limit (page 9-66)
			66)
				Copier/Printer Count (page 9-66)
				Default Counter Limit (page 9-66)
				Count by Paper Size (page 9-67)
	Unknown ID Job (page 9-68)

xvii

Printer (page 9-16)	Emulation (page 9-16)
	EcoPrint (page 9-16)
	Override A4/Letter (page 9-16)
	Duplex (page 9-16)
	Copies (page 9-16)
	Orientation (page 9-16)
	Wide A4 (page 9-16)
	Form Feed TimeOut (page 9-16)
	LF Action (page 9-16)
	CR Action (page 9-16)
	Paper Feed Mode (page 9-17)
	Resolution (page 9-17)
	KIR (page 9-17)

xviii

System (page 9-18)	Network (page 9-18)	Host Name (page 9-18)
		TCP/IP (page 9-18)	TCP/IP (page 9-18)
			IPv4 Settings (page 9-18)
			IPv6 Settings (page 9-19)
			Protocol Detail (page 9-20)

Netware (page 9-21)

AppleTalk (page 9-21)

WSD Scan (page 9-21)

WSD Print (page 9-21)

Enhanced WSD (page 9-21)

Enhanced WSD (SSL) (page 9-21)

IPSec (page 9-22)

Secure Protocol (page SSL (page 9-22)

9-22)

IPP Security (page 9-22)

HTTP Security (page 9-22)

LDAP Security (Ext. Address Book) (page 9-22)

LDAP Security (User Property) (page 9-22)

LAN Interface (page 9-22)

Interface Block Setting USB Host (page 9-22)

(page 9-22)

USB Device (page 9-22)

Optional Interface 1 (page 9-22)

Optional Interface 2 (page 9-22)

Security Level (page 9-4)

Restart (page 9-4)

RAM Disk Setting (page 9-23)

Optional Memory (page 9-23)

Optional Function (page 11-5)

xix

	Date/Timer (page 9-23)	Date/Time (page 9-23)
		Date Format (page 9-23)
		Time Zone (page 9-23)
		Auto Panel Reset (page 9-23)
		Auto Sleep (page 9-23)
		Sleep Level (page 9-24)
		Auto Error Clear (page 9-24)
		Low Power Timer (page 9-24)
		Panel Reset Timer (page 9-24)
		Sleep Timer (page 9-24)
		Interrupt Clear Timer (page 9-24)
		Error Clear Timer (page 9-24)
		Unusable Time (refer to Fax Operation Guide)
	Adjustment/	Density Adjustment	Copy (page 9-25)
	Maintenance (page 9-	(page 9-25)
			Send/Box (page 9-25)
	25)
		Background Density	Copy (Auto) (page 9-25)
		Adj. (page 9-25)
			Send/Box (Auto) (page 9-25)
		Toner Save Level	Copy (page 9-25)
		(EcoPrint) (page 9-25)
			Printer (page 9-25)
		Print Density (page 9-25)
		Auto Color Correction (page 9-25)
		Correcting Black Line (page 9-25)
		Display Brightness (page 9-25)
		Tone Curve Adjustment (page 9-26)
		Drum Refresh 1 (page 9-26)
		Drum Refresh 2 (page 9-26)
		Auto Drum Refresh (page 9-26)
		DP Adjustment (page 9-26)

xx

1 Preface

This chapter explains the following topics:
Notice .................................................................................................................................................................	1-2
Safety Conventions in This Guide ...........................................................................................................	1-2
Environment .............................................................................................................................................	1-3
Precautions for Use .................................................................................................................................	1-3
Legal and Safety Information .............................................................................................................................	1-9
Legal Information .....................................................................................................................................	1-9
Energy Saving Control Function ............................................................................................................	1-12
Automatic 2-Sided Copy Function .........................................................................................................	1-12
Paper Recycling .....................................................................................................................................	1-12
Energy Star (ENERGY STAR®) Program ..............................................................................................	1-12
About this Operation Guide ..............................................................................................................................	1-13
Conventions in This Guide .....................................................................................................................	1-13
Originals and Paper Sizes .....................................................................................................................	1-15

1-1

Preface > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Preface > Notice

Environment

The service environmental conditions are as follows:

•Temperature: 50 to 90.5 °F (10 to 32.5 °C)

•Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine.

•Avoid locations near a window or with exposure to direct sunlight.

•Avoid locations with vibrations.

•Avoid locations with drastic temperature fluctuations.

•Avoid locations with direct exposure to hot or cold air.

•Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

•If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

•If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

•If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

•If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-3

Preface > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

1-4

Preface > Notice

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this machine, the label is on the right.

255			255b			305

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit.

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

5. Safety switch

The power to the laser unit is cut off when the front cover is opened.

1-5

Preface > Notice

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•Consult the dealer or an experienced radio/TV technician for help.

•The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

This device contains the module (FCC ID: E522K3A0512, IC: 1059B-2K3A0512), which complies with Part 15 of FCC Rules and RSS-Gen of IC Rules.

Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

Other precautions (for users in California, the United States)

This product contains a CR Coin Lithium Battery which contains Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

1-6