Toshiba Ipedge IP5000 User Manual

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TOSHIBA

Telecommunication Systems Division

IP Telephone, Messaging and

Call Manager User Guide

Title Page

February 2014

Publication Information

Toshiba America Information Systems, Inc.

Telecommunication Systems Division

Publication Information

Toshiba America Information Systems, Inc., Telecommunication Systems Division, reserves the right, without prior notice, to revise this information publication for any reason, including, but not limited to, utilization of new advances in the state of technical arts or to simply change the design of this document.

Further, Toshiba America Information Systems, Inc., Telecommunication Systems Division, also reserves the right, without prior notice, to make such changes in equipment design or components as engineering or manufacturing methods may warrant.

IPedge-UG-VF

Version F, February 2014

Our mission to publish accurate, complete and user accessible documentation. At the time of printing the information in this document was as accurate and current as was reasonably possible. However, in the time required to print and distribute this manual additions, corrections or other changes may have been made. To view the latest version of this or other documents refer to the Toshiba FYI web site.

Toshiba America Information Systems shall not be liable for any commercial losses, loss of revenues or profits, loss of goodwill, inconvenience, or exemplary, special, incidental, indirect or consequential damages whatsoever, or claims of third parties, regardless of the form of any claim that may result from the use of this document.

THE SPECIFICATIONS AND INFORMATION PROVIDED HEREIN ARE FOR INFORMATIONAL PURPOSES ONLY AND ARE NOT A WARRANTY OF ACTUAL PERFORMANCE, WHETHER EXPRESSED OR IMPLIED. THE SPECIFICATIONS AND INFORMATION ARE SUBJECT TO CHANGE WITHOUT NOTICE. ACTUAL PERFORMANCE MAY VARY BASED ON INDIVIDUAL CONFIGURATIONS, USE OF COLLATERAL EQUIPMENT, OR OTHER FACTORS.

© Copyright 2011~2013

This document is copyrighted by Toshiba America Information Systems, Inc. with all rights reserved. Under the copyright laws, this document cannot be reproduced in any form or by any means—graphic, electronic, or mechanical, including recording, taping, photocopying, without prior written permission of Toshiba. No patent liability is assumed, however, with respect to the use of the information contained herein.

Trademarks

Toshiba, IPedge, CIX, SoftIPT and Strata are trademarks of Toshiba Corporation or Toshiba America Information Systems, Inc.

Appcritical is a registered trademark of Apparent Networks, Inc. Android is a trademark of Google Inc.

AudioCodes is Registered trademark of AudioCodes Ltd. Cisco is a registered trademark of Cisco Technology, Inc. iPhone and iTunes are registered trademarks of Apple Inc Linux is a registered trademark of Linus Torvalds

Mozilla and Firefox are registered trademarks of Mozilla Foundation Corp. SonicWALL is a registered trademark of SonicWALL, Inc.

Windows, Outlook, and Microsoft are registered trademarks of Microsoft.

Trademarks, registered trademarks, and service marks are the property of their respective owners.

IPedge General End User Information

FCC Requirements

Means of Connection: The IPedge does not connect directly to the telephone network. All direct connections are made to a gateway. Please refer to the gateway manufacturer's documentation.

Radio Frequency Interference

Warning: This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the manufacturer’s instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference, in which case, the user, at his/her own expense, will be required to take whatever measures may be required to correct the interference.

Underwriters Laboratory

This system is listed with Underwriters Laboratory (UL). Secondary protection is required, on any wiring from any telephone that exits the building or is subject to lightning or other electrical surges, and on DID, OPS, and Tie lines. (Additional information is provided in the IPedge Install Manual.)

301756 I.T.E

CP01, Issue 8, Part I Section 14.1

Notice: The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the Equipment will operate to the user’s satisfaction.

Repairs to Certified Equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

CAUTION! Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

Important Notice — Music-On-Hold

In accordance with U.S. Copyright Law, a license may be required from the American Society of Composers, Authors and Publishers (ASCAP), or other similar organization, if radio or TV broadcasts are transmitted through the music-on-hold feature of this telecommunication system. Toshiba America Information Systems, Inc., strongly recommends not using radio or television broadcasts and hereby disclaims any liability arising out of the failure to obtain such a license.

Hearing Aid Compatibility Notice: The FCC has established rules that require all installed business telephones be hearing aid compatible. This rule applies to all telephones regardless of the date of manufacture or installation. There are severe financial penalties which may be levied on the end-user for non-compliance.

Toshiba Telecommunication Systems Warranty and License Agreements

For information relating to the End User Limited Warranty and License Agreements, please refer to http:// www.telecom.toshiba.com/Telephone_Systems_Support/warranty.cfm

WARRANTIES FOR NON-TOSHIBA BRANDED THIRD PARTY PRODUCTS

A valuable element of Toshiba’s product strategy is to offer our customers a complete product portfolio. To provide this value to our customers at the most optimal prices, we offer both Toshiba-branded and thirdparty manufactured products that support our Toshiba IPedge product portfolio. Similar to other resellers of software, hardware and peripherals, these third-party manufactured products carry warranties independent of our Toshiba limited warranty provided with our Toshiba-branded products. Customers should note that third-party manufacturer warranties vary from product to product and are covered by the warranties provided through the original manufacturer and passed on intact to the purchaser by Toshiba. Customers should consult their product documentation for third-party warranty information specific to third-party products. More information may also be available in some cases from the manufacturer’s public website.

While Toshiba offers a wide selection of software, hardware and peripheral products, we do not specifically test or guarantee that the third-party products we offer work under every configuration with any or all of the various models of the Toshiba IPedge. Toshiba does not endorse, warrant nor assume any liability in connection with such third party products or services. If you have questions about compatibility, we recommend and encourage you to contact the third-party software, hardware and peripheral product manufacturer directly.

Contents

Organization..........................................................................................................................................

9

Conventions ........................................................................................................................................

10

Related Documents/Media..................................................................................................................

10

Chapter 1 – The Grand Tour

 

IP5000-series Telephone Overview ....................................................................................................

13

Fixed Buttons....................................................................................................................................

13

Programmable Feature Buttons........................................................................................................

16

Key Strip ...........................................................................................................................................

16

LCD.....................................................................................................................................................

16

9-Line LCD Display...........................................................................................................................

16

4-Line LCD Display...........................................................................................................................

17

Soft Keys.............................................................................................................................................

18

Chapter 2 – The Basics

 

Customizing Your Telephone..............................................................................................................

19

Volume Control .................................................................................................................................

19

LCD Contrast ......................................................................................................................................

20

Brightness Control ............................................................................................................................

20

Backlight On/Off................................................................................................................................

21

Dial Pad and Button Beeps...............................................................................................................

21

Speakerphone/Microphone Sensitivity Adjustment ..........................................................................

21

Telephone Terminology ......................................................................................................................

22

Making a Call ......................................................................................................................................

23

Handset ............................................................................................................................................

23

Spkr Button .......................................................................................................................................

23

Hot Dialing ........................................................................................................................................

23

Dial Directory.......................................................................................................................................

23

Answering a Call .................................................................................................................................

25

Handset ............................................................................................................................................

25

Speaker ............................................................................................................................................

25

Shift Button .......................................................................................................................................

25

Handsfree Answerback.....................................................................................................................

25

On a Call .............................................................................................................................................

26

Switching Between Handset and Speakerphone..............................................................................

26

Microphone (Mic/Mute) Button..........................................................................................................

26

Hold ..................................................................................................................................................

26

Message Waiting.................................................................................................................................

27

Responding to a Lit Msg LED ...........................................................................................................

27

Turning On/Off MW LED on Another Extension ...............................................................................

27

LED Indicator Details ..........................................................................................................................

28

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Chapter 3 – SoftIPT

 

Chapter 3 – SoftIPT

 

SoftIPT Icons ....................................................................................................................................

29

Fixed Buttons....................................................................................................................................

30

Flexible Buttons ................................................................................................................................

30

Liquid Crystal Display .......................................................................................................................

30

Configuring SoftIPT.............................................................................................................................

31

Configure the SoftIPT .......................................................................................................................

31

Basic SoftIPT Functions......................................................................................................................

34

Start the SoftIPT ...............................................................................................................................

34

Answering a Call...............................................................................................................................

35

Switching a Call to Your Headset .....................................................................................................

35

Labeling Feature Buttons..................................................................................................................

35

Using the Directory ...........................................................................................................................

35

Using Echo Canceller..........................................................................................................................

36

Chapter 4 – Feature Operations

 

Account Codes....................................................................................................................................

37

Voluntary Account Codes .................................................................................................................

38

Advisory Message...............................................................................................................................

38

Alarm Notification ................................................................................................................................

39

Automatic Callback .............................................................................................................................

40

Background Music (BGM) ...................................................................................................................

40

Call Forward........................................................................................................................................

41

Call Forward Types...........................................................................................................................

41

Call Forward Settings .......................................................................................................................

43

Station Call Forward Procedures......................................................................................................

43

Program Call Forward via Enterprise Manager.................................................................................

43

Example: Call Forward to extension .................................................................................................

44

Example: Call Forward to outside line ..............................................................................................

44

Program System Call Forward via Enterprise Manager....................................................................

44

Default Call Forward Codes..............................................................................................................

45

Call History..........................................................................................................................................

47

Call Park..............................................................................................................................................

48

Call Pickup ..........................................................................................................................................

49

Call Transfer........................................................................................................................................

50

Call Waiting .........................................................................................................................................

51

Caller Identification..............................................................................................................................

51

Conference Call ..................................................................................................................................

52

Direct Station Selection (DSS) ............................................................................................................

54

Do Not Disturb.....................................................................................................................................

55

Emergency Call...................................................................................................................................

56

Emergency Monitoring Station..........................................................................................................

56

Emergency Ringdown .........................................................................................................................

56

Message Waiting.................................................................................................................................

56

Microphone Cut-Off.............................................................................................................................

57

Off-Hook Call Announce (OCA) ..........................................................................................................

58

Override ..............................................................................................................................................

58

Paging.................................................................................................................................................

60

Privacy ................................................................................................................................................

61

Redial..................................................................................................................................................

62

Speed Dial...........................................................................................................................................

62

Time and Date Setting (Local) ............................................................................................................

64

Tone First / Voice First Signalling .......................................................................................................

64

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Chapter 5 – Messaging Features

Tone First Signalling .........................................................................................................................

64

Voice First Signalling ........................................................................................................................

65

Uniform Call Distribution .....................................................................................................................

66

Login/Logout .......................................................................................................................................

66

Chapter 5 – Messaging Features

 

Access your Mailbox by Phone ...........................................................................................................

67

Set up Your Mailbox for the First Time................................................................................................

67

Check New Messages ........................................................................................................................

68

Review saved messages ....................................................................................................................

68

Envelope Information ..........................................................................................................................

68

Volume /Speed Control.......................................................................................................................

69

Reply to a Message ............................................................................................................................

69

Call Back Directly ................................................................................................................................

69

Redirect a Message ............................................................................................................................

70

Erase / Delete and Retrieve a Deleted Message ................................................................................

71

Delete a Message.............................................................................................................................

71

Retrieve a Deleted Message ............................................................................................................

71

Number of Messages ..........................................................................................................................

71

Send A Message Directly To A Subscriber’s Mailbox .........................................................................

71

To Mark a Message as Confidential....................................................................................................

72

To Mark a Message as Priority ...........................................................................................................

72

To Mark a Message as Priority and Confidential ................................................................................

73

To Request a Return Receipt for a Message......................................................................................

73

To Request Notification of Non-receipt ...............................................................................................

73

To Schedule a Message for Future Delivery.......................................................................................

73

To Send a Message Using Directory Assistance ................................................................................

74

To Send a Message to a Group Distribution .......................................................................................

74

Delete a Message after Sending.........................................................................................................

74

Chapter 6 – Greetings

 

Manage your Default Greeting ............................................................................................................

75

Activate your Extended Absence Greeting .........................................................................................

76

Deactivate your Extended Absence Greeting .....................................................................................

76

Manage your Busy Greeting ...............................................................................................................

76

Manage your Out of Office Greeting ...................................................................................................

76

Manage your Custom Greetings .........................................................................................................

76

Change your Recorded Name ............................................................................................................

77

Msync..................................................................................................................................................

77

Chapter 7 – Other Messaging Applications

 

Group Distributions .............................................................................................................................

79

Set up a Private Group Distribution List ..............................................................................................

79

Add Members to a Private Group Distribution List ..............................................................................

79

Delete Members from a Private Group Distribution List......................................................................

80

Delete a Private Group Distribution List ..............................................................................................

80

Listen to Members in a Private Group Distribution List .......................................................................

80

Using a Private Group Distribution List ...............................................................................................

80

Using a Global Group Distribution List ................................................................................................

80

Personal Options.................................................................................................................................

81

Message Notification...........................................................................................................................

81

To Activate or Deactivate Message Notification..................................................................................

81

Set a Wake up Call .............................................................................................................................

82

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Chapter 8 – IPMobility Application

 

Change your Mailbox Password .........................................................................................................

82

Personal Assistant ..............................................................................................................................

83

Follow Me............................................................................................................................................

83

Setting up Call Screening....................................................................................................................

86

Setting up “Do not Disturb”..................................................................................................................

86

Setting up a Personal Schedule..........................................................................................................

86

Recording a Scheduled Greeting ........................................................................................................

86

Unified Messaging...............................................................................................................................

86

Access your Voicemails through Email ...............................................................................................

87

Enhanced Presence............................................................................................................................

88

Msync..................................................................................................................................................

89

Chapter 8 – IPMobility Application

 

IPMobility.............................................................................................................................................

91

Before You Begin..............................................................................................................................

92

Download IPMobility Application.......................................................................................................

92

First-Time Setup ...............................................................................................................................

93

Mailbox Setup Wizard.......................................................................................................................

95

Mailbox Setup Wizard.......................................................................................................................

97

Using IPMobility ..................................................................................................................................

99

Messages Tab.....................................................................................................................................

99

Message Menu ...............................................................................................................................

101

Call Tab.............................................................................................................................................

105

My Info Tab .......................................................................................................................................

106

Greeting Management ....................................................................................................................

106

Record Greetings............................................................................................................................

106

Call Settings......................................................................................................................................

111

Call Control .....................................................................................................................................

112

Incoming Calls ................................................................................................................................

113

Chapter 9 – Fax Capabilities

 

Sending a Fax from your desktop .....................................................................................................

117

Recipient.........................................................................................................................................

118

My Info ............................................................................................................................................

118

Options ...........................................................................................................................................

119

Server Info ......................................................................................................................................

119

Setting up the Internal address book ..............................................................................................

119

Fax options........................................................................................................................................

120

Fax Settings....................................................................................................................................

120

Incoming Faxes ..............................................................................................................................

120

Fax Confirmation ............................................................................................................................

121

Auto Print ........................................................................................................................................

121

Fax Contacts...................................................................................................................................

121

Fax Log...........................................................................................................................................

121

Fax Queue ......................................................................................................................................

121

Cover Information ...........................................................................................................................

121

Redirect fax messages......................................................................................................................

121

Chapter 10 –Call Manager Basics

 

The Main Screen...............................................................................................................................

124

The Compact View .........................................................................................................................

124

Expanded View...............................................................................................................................

127

Screen Docked Views.....................................................................................................................

128

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Chapter 11 – Using Call Manager Features

Call Manager Main Menu................................................................................................................

128

Shortcuts ...........................................................................................................................................

129

KeyTips...........................................................................................................................................

129

Hot Keys .........................................................................................................................................

129

The Side Window Screen..................................................................................................................

130

Call Handler Mode ..........................................................................................................................

130

Buttons Mode..................................................................................................................................

130

Companion Application Windows......................................................................................................

131

Screen Colors ...................................................................................................................................

131

Chapter 11 –Using Call Manager Features

 

Call Handling Features......................................................................................................................

133

Making Outgoing Calls....................................................................................................................

133

Answering Calls ..............................................................................................................................

134

Hang Up..........................................................................................................................................

135

Holding Calls...................................................................................................................................

135

Transferring Calls ...........................................................................................................................

135

Call Forwarding...............................................................................................................................

136

Status Messages and DND ............................................................................................................

137

Viewing Extra Call Information........................................................................................................

138

Call Center Features .........................................................................................................................

139

Logging In or Out ............................................................................................................................

139

Changing Agent Status...................................................................................................................

140

Chapter 12 –Preferences

 

PREFERENCES ...............................................................................................................................

141

Config Settings..................................................................................................................................

141

General ...........................................................................................................................................

142

Dialing Tab......................................................................................................................................

146

Docking Tab....................................................................................................................................

151

Advanced Tab.................................................................................................................................

152

Setting Up Hot Key Dialing & Popup.................................................................................................

155

Setting Shortcut Keys .....................................................................................................................

155

Skin Editor.........................................................................................................................................

157

Skins Files ......................................................................................................................................

158

Saving/Creating New/Deleting Skins ..............................................................................................

158

The Skin Editor ...............................................................................................................................

159

LCD Background and Text Colors ..................................................................................................

159

Insert your Logo into the Skin .........................................................................................................

160

Changing Call Windows Appearance .............................................................................................

160

Changing the Button/ACD Button Appearance...............................................................................

160

Email skins......................................................................................................................................

161

Tab Settings......................................................................................................................................

162

Add Tab ..........................................................................................................................................

162

Update Tab .....................................................................................................................................

162

Delete Tab ......................................................................................................................................

164

Revert .............................................................................................................................................

164

Chapter 13 –Buttons

 

Programmable Buttons .....................................................................................................................

165

User Programmable Keys .................................................................................................................

166

To Initialize Key ..............................................................................................................................

166

To Swap Keys.................................................................................................................................

166

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Chapter 14 – Actions

 

To Copy This Key ...........................................................................................................................

167

Change Key ....................................................................................................................................

167

Chapter 14 –Actions

 

Creating Actions................................................................................................................................

175

Attach Account Code ......................................................................................................................

176

Export Call Info ...............................................................................................................................

176

Log Info to File ................................................................................................................................

177

Lookup in Outlook...........................................................................................................................

177

Minimize Phone Screen..................................................................................................................

178

Modify Call Information ...................................................................................................................

178

Play WAV File.................................................................................................................................

179

Pop External Web Browser.............................................................................................................

180

Pop Internal Web Browser..............................................................................................................

180

Popup Call Info Screen...................................................................................................................

181

Popup Phone Screen......................................................................................................................

182

Run another Program .....................................................................................................................

182

Send DDE Msg ...............................................................................................................................

183

Send Keystrokes to a Program.......................................................................................................

184

Set Phone Status Message ............................................................................................................

186

Set Phone Forwarding ....................................................................................................................

187

System/PBX Command ..................................................................................................................

188

Transfer Call ...................................................................................................................................

189

Action Variables ................................................................................................................................

190

Call Variables..................................................................................................................................

190

System Variables............................................................................................................................

192

Exporting Actions............................................................................................................................

193

Importing Actions ............................................................................................................................

193

Testing Actions ...............................................................................................................................

194

Chapter 15 –Personal Call Handler

 

Personal Call Handler .......................................................................................................................

195

Creating Personal Call Handling Rules.............................................................................................

196

Like Matches .....................................................................................................................................

204

Unlike Matches..................................................................................................................................

205

Export Rules......................................................................................................................................

206

Importing Rules .................................................................................................................................

206

Chapter 16 –Using Microsoft Outlook

 

Dialing from within Outlook ...............................................................................................................

207

Incoming Calls...................................................................................................................................

207

Integrating with Outlook Calendar.....................................................................................................

208

Create Actions to set and clear the DSS Message.........................................................................

208

Create Personal Call Handler Rules...............................................................................................

210

The Final PCH Rules ......................................................................................................................

210

Chapter 17 –Using Companion Applications

 

Contacts............................................................................................................................................

211

Sorting Entries ................................................................................................................................

211

Searching Entries ...........................................................................................................................

211

Directory .........................................................................................................................................

212

Personal / Speed Dial Directory......................................................................................................

213

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Chapter 17 – Using Companion Applications

Presence Viewer.............................................................................................................................

213

History...............................................................................................................................................

215

ACD Viewer.......................................................................................................................................

219

Logging In or Out ............................................................................................................................

221

ACD Group Status ..........................................................................................................................

223

Notifications ....................................................................................................................................

224

CM LCD ..........................................................................................................................................

225

Miscellaneous .................................................................................................................................

226

Using ACD Viewer ..........................................................................................................................

226

Requesting Supervisor Help ...........................................................................................................

229

Chat...................................................................................................................................................

229

Chat Operation ...............................................................................................................................

230

Using Chat Messaging....................................................................................................................

230

To Send a Broadcast Message ......................................................................................................

233

Chat Feature Operation ..................................................................................................................

235

Response Buttons ..........................................................................................................................

236

Personal Groups.............................................................................................................................

237

Whiteboard Operation.....................................................................................................................

238

Whiteboards Setup .........................................................................................................................

239

Configuring Chat.............................................................................................................................

240

Interfacing with Other Programs .....................................................................................................

244

Format of the DDE Command Interface .........................................................................................

245

Dialer.................................................................................................................................................

249

Main Screen....................................................................................................................................

250

Calls Display Area ..........................................................................................................................

250

Functions ........................................................................................................................................

251

Sorting Entries ................................................................................................................................

251

Dialer Operation..............................................................................................................................

251

Adding Calls to the Dialer ...............................................................................................................

253

Configuration Settings ....................................................................................................................

256

Adding Action Buttons to Ready to Dial and Results Screens........................................................

257

Advanced Topics ............................................................................................................................

258

Buttons ..............................................................................................................................................

259

Web Browser.....................................................................................................................................

259

Soft phone.........................................................................................................................................

261

History...............................................................................................................................................

262

ACD Viewer.......................................................................................................................................

266

Logging In or Out ............................................................................................................................

267

ACD Group Status ..........................................................................................................................

269

Notifications ....................................................................................................................................

270

CM LCD ..........................................................................................................................................

271

Miscellaneous .................................................................................................................................

272

Using ACD Viewer ..........................................................................................................................

272

Requesting Supervisor Help ...........................................................................................................

275

Chat...................................................................................................................................................

276

Chat Operation ...............................................................................................................................

276

Using Chat Messaging....................................................................................................................

276

To Send a Broadcast Message ......................................................................................................

279

Chat Feature Operation ..................................................................................................................

281

Response Buttons ..........................................................................................................................

282

Personal Groups.............................................................................................................................

283

Whiteboard Operation.....................................................................................................................

284

Whiteboards Setup .........................................................................................................................

285

Configuring Chat.............................................................................................................................

286

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Chapter 18 – IPedge Enterprise Manager

 

Interfacing with Other Programs .....................................................................................................

290

Format of the DDE Command Interface .........................................................................................

291

Dialer.................................................................................................................................................

296

Main Screen....................................................................................................................................

296

Calls Display Area ..........................................................................................................................

296

Functions ........................................................................................................................................

297

Sorting Entries ................................................................................................................................

298

Dialer Operation..............................................................................................................................

298

Adding Calls to the Dialer ...............................................................................................................

299

Configuration Settings ....................................................................................................................

302

Adding Action Buttons to Ready to Dial and Results Screens........................................................

303

Advanced Topics ............................................................................................................................

304

Buttons ..............................................................................................................................................

305

Web Browser.....................................................................................................................................

306

Soft phone.........................................................................................................................................

307

Chapter 18 –IPedge Enterprise Manager

 

Prerequisites .....................................................................................................................................

309

Log In ................................................................................................................................................

310

To change your Security Code/Password ......................................................................................

310

Log Out .............................................................................................................................................

310

Home.................................................................................................................................................

311

Keystrip Labels..................................................................................................................................

312

DND Activating..................................................................................................................................

313

One Touch Buttons ...........................................................................................................................

313

Changing a One Touch Button .......................................................................................................

313

To Use a One Touch Button ...........................................................................................................

314

Ring Tones........................................................................................................................................

315

Settings .............................................................................................................................................

316

Call Forward......................................................................................................................................

317

CF Internal and Line Calls ..............................................................................................................

317

CF Direct Line Calls........................................................................................................................

317

To set up Station Call Forward .......................................................................................................

317

Speed Dial.........................................................................................................................................

320

System Speed Dial .........................................................................................................................

320

System Info .......................................................................................................................................

320

Display Advisory Messages............................................................................................................

320

Voice Mail..........................................................................................................................................

321

Account Code....................................................................................................................................

321

Preferences.......................................................................................................................................

322

Meeting .............................................................................................................................................

322

EMPA Super User.............................................................................................................................

323

Index ..........................................................................................................................................................

325

8

TOSHIBA

IPedge UG 02/14

Introduction

 

This guide describes the Toshiba IP5000-series telephones and various other

 

user operations for applications that are integrated with the IPedge system.

Organization

This guide is divided as follows:

 

Chapter 1 – The Grand Tour is an overview of the telephones supported

 

by the IPedge system.

 

Chapter 2 – The Basics covers the basic operations of the IP5000-series

 

telephones

 

Chapter 3 – SoftIPT describes the SoftIPT software client functions.

 

Chapter 4 – Feature Operations covers the details about the IP5000-

 

series telephone’s advanced features.

 

Chapter 5 – Messaging Features contains user instructions for the basic

 

Messaging features.

 

Chapter 6 – Greetings has procedures for the Message Greeting

 

functions.

 

Chapter 7 – Other Messaging Applications has instructions for

 

advanced messaging functions, such as Group Distributions, Adding and

 

deleting members of groups lists, Setting up personal options and

 

message notifications, Changing mailbox passwords, Personal Assistant,

 

Follow me, etc.

 

Chapter 8 – IPMobility Application describes how a mobile device may

 

act as an extension of an office desk phone by providing outgoing and

 

incoming call functions.

 

Chapter 9 – Fax Capabilities describes how to send faxes from your

 

desktop, redirect fax messages and automatically send faxes to a printer.

 

Chapter 10 – Call Manager Basics covers the basics of using Call

 

Manager.

 

Chapter 11 – Using Call Manager Features contains user instructions

 

for call handling features for personal as well as ACD calls in Call

 

Manager.

 

Chapter 12 – Preferences covers the Preferences options in Call

 

Manager.

 

Chapter 13 – Buttons discusses the various buttons and options

 

available in Call Manager and how to change, edit, etc.

 

Chapter 14 – Actions defines the powerful actions that can used with

 

Call Manager.

 

Chapter 15 – Personal Call Handler covers the setting up of call

 

handling rules and other personal call handling options.

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IPedge

Chapter 16 – Using Microsoft Outlook provides user instructions for Microsoft Outlook integration using Call Manager.

Chapter 17 – Using Companion Applications contains procedures for Companion applications available with Call Manager, such as, Contacts, History, ACD Viewer, Chat, Dialer, Buttons, and Web Browser.

Chapter 18 – IPedge Enterprise Manager familiarizes you with the webbased Enterprise Manager personal administration tool.

Conventions

Conventions

Description

 

 

 

Elaborates specific items or references other information. Within

Note

some tables, general notes apply to the entire table and

 

numbered notes apply to specific items

 

 

Important!

Calls attention to important instructions or information

 

 

Extension Number

Press to answer a call to the Extension Number. Each station can have multiple

 

extension buttons. Incoming calls ring the extension button(s) from the top down.

 

For example, station 10's extensions ring 10-1 first, then 10-2, 10-3, and 10-4. A

 

station is considered busy when all extensions are being used

 

 

Arial bold

Represents telephone buttons

 

 

Courier

Shows a computer keyboard entry or screen display

 

 

“Type”

Indicates entry of a string of text

 

 

“Press”

Indicates entry of a single key. For example: Type prog then

press Enter

 

 

 

 

Shows a multiple PC keyboard or phone button entry. Entries without

Plus (+)

spaces between them show a simultaneous entry. Example: Esc +

Enter. Entries with spaces between them show a sequential entry.

 

 

Example: # + 5

 

 

Tilde (~)

Means “through.” Example: 350~640 Hz frequency range

 

 

1.

Denotes a procedure

 

 

Denotes the step in a one-step procedure

 

 

 

Grey words within the printed text denote cross-references. In the

See Figure 10

electronic version of this document (Library CD-ROM), cross-

 

references appear in blue hypertext

 

 

Related

Some documents listed below may appear in different versions on the Toshiba

Documents/Media

FYI site or in print. To find the most current version, check the version/date in the

 

Publication Information on the back of the document’s title page. The following are

 

related documents for IPedge systems.

 

IPedge General Description

 

IPedge Installation Manual

 

IPedge Feature Description and Implementation

 

IPedge IP5000-Series Telephone Quick Reference Card

 

Important! This document may contain references to features

 

intended for future implementation.

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The Grand Tour

1

The IP5000-series telephones connected to a Strata CIX telephone system, running Release 5.2 or higher software, include a selection of IP telephone models and matching IP add-on modules, as well as a 60 button DSS Console. See Table 1 for more details.

Some IP5000 telephones offer a built-in gigabit ethernet switch allowing the telephone to auto-sense the network speed, 10/100/1000Mbps. The IP5522SD, IP5622-SD, IP5531-SDL, and IP5631-SDL telephone models do not support 1000Mbps.

Through dynamic soft key assignments, the LCD telephones provide easy access to frequently-used features by prompting specific tasks, providing Outside Line Identification, User Name/Number, Call Duration, Date/Time of Day displays, and Name and number displays of incoming callers.

The full-duplex speakerphone on these telephones enables you to place and receive calls without lifting the handset.

The LCD telephones with 10 and 20 buttons are available with LCD backlight. However, the IP5022-SD, IP5522-SD and IP5531-SDL telephones do not have the backlight. To change the backlight settings, refer to Chapter 4 – Feature Operations.

 

Table 1 IP5000 Series Telephones

 

 

 

 

 

 

 

 

 

Description

Image

 

 

10 Button IP Telephone:

 

 

 

• 4 line LCD with back light option

 

 

 

Full duplex Speakerphone

 

 

 

Headset I/F

 

 

 

Ringing LED

 

 

 

 

 

 

 

20 Button IP Telephone:

 

 

 

• 4 line LCD with back light option

 

 

 

Full duplex Speakerphone

 

 

 

Headset I/F

 

 

 

Ringing LED

 

 

 

 

 

 

 

 

 

 

 

 

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Table 1 IP5000 Series Telephones

(continued)

 

 

 

 

 

Description

 

Image

20 Button with Electronic LCD Labels:

 

• 9 line LCD with back light

 

 

Full duplex Speakerphone

 

 

Headset I/F

 

 

Ringing LED

 

 

 

 

 

 

The IP5000-series telephone upgrade options include:

Table 2

IP5000 Series Add-on Modules

 

 

 

 

 

 

 

 

Description

 

Image

 

10 Button ADM for IP5000-series

 

 

 

• LCD programmable key strip with

 

 

 

back light

 

 

 

 

 

 

 

20 Button ADM for IP5000-series

 

 

 

• Paper Key Strip

 

 

 

 

 

 

 

60 Button DSS for IP5000-series

 

 

 

• Paper Key Strip

 

 

 

 

 

 

 

Note:

IP5522-SD, IP5531-SDL and IP5622-SD can not connect ADM/DSS.

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IP5000-series

Telephone

Overview

IPedge

The Grand Tour

The illustration of the IP5000-series telephone shown below gives a general idea of the basic attributes found on most of these telephones. The positioning of the buttons varies per telephone model.

A

B

C

D

E

F

G

H

J

I K

20 Programmable Feature Button 4-Line LCD Telephone

Legend

A Status LED (message and ringing)

B.LCD Display

C.Softkeys

D.Programmable Feature Buttons

E.Message Waiting LED Button

F.Microphone LED Button

G.Speaker LED Button

H.Volume Button

I.Hold Button

J.Microphone

K.Tilt stand

Fixed Buttons The fixed buttons on the dial pad help perform standard functions quickly and easily.

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Toshiba Ipedge IP5000 User Manual

IPedge

The Grand Tour

Layouts Fixed buttons are laid out differently on the IP5000-series telephones.

9-line LCD Telephone

10 and 20 Button 4-line LCD Telephones

Fixed buttons are located on either side of the dial pad.

The Fixed buttons are described below.

Table 3

Fixed Button Definitions

 

 

 

Button

Definitions

 

Message (Msg): When Msg LED flashes, press Msg to call back the

 

station or voice mail device that activated the LED. This is the tele-

 

phone’s [PDN] message waiting button.

 

Important!

Red LED must be on in order for button to

 

 

function.

Microphone (Mic/Mute) button toggles between Mic and Mute. When Mic key is lit, Mute is disabled. When Mic is pressed again and light is off, Mute is enabled on the microphone in the telephone and the microphone in the handset.

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Table 3

Fixed Button Definitions

(continued)

 

 

Button

Definitions

 

 

 

Speaker: Press to toggle the speaker ON/OFF. When red Speaker LED is lit handsfree communications is supported.

To start a handsfree conversation; press the Speaker button, this turns the red Speaker LED on. To terminate this call press the Speaker button again (Speaker LED off).

During a handset conversation, press the Speaker button to start hands-free communications (red Speaker LED on). Press the Speaker button again to transfer the conversation back to the handset (Speaker LED off).

Press and release the volume control bar to adjust volume levels.

 

 

 

Shift Key: Purple button on the IP5131 telephone. Press Shift at any

 

 

 

time to alternate between display of feature keys 1~10 and feature keys

 

 

 

11~20.

 

 

 

 

 

 

 

 

 

 

Web Browser Key: Blue button on the IP5131 telephone. Press this key

 

 

 

to access the web.

 

 

 

 

 

 

 

 

 

 

 

Navigation Key: Round button on the IP5131 telephone is a navigation

 

 

 

key used for moving the cursor on html pages and in the programming

 

 

 

screens. Center of the button is the “select” function. The arrows are

 

 

 

used to scroll up, down, left or right.

 

 

 

 

Spdial

Press Spdial and enter 3-digit Speed dial access code. Speed dial

 

 

 

access codes must be setup before they can be accessed.

 

 

 

 

Redial

Press Redial to dial the last telephone number called (internal or exter-

 

 

 

nal).

 

 

 

If you have Automatic Line Selection, lift the handset first.

 

 

 

 

Cnf/Trn (Con-

Press Cnf/Trn to add internal or external parties to a conference call

ference/Trans-

(up to 8 parties).

fer)

Press Cnf/Trn and enter a number to transfer a call to another party (on

 

 

 

the CIX system).

Hold

Press Hold to place an internal or external call on hold.

 

 

 

Press Hold + Hold (twice) to place an internal or external call on Exclu-

 

 

 

sive hold. If your telephone is programmed for Automatic Hold, existing

 

 

 

calls are automatically placed on hold when you answer a call or make

 

 

 

another call.

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Programmable

Feature Buttons

Programmable Feature Buttons are programmed by the System Administrator and can be customized on a per user basis.

Note: Programmable Feature Buttons are numbered bottom to top, left to right (shown right).

10

20

09

19

08

18

07

17

06

16

05

15

04

14

03

13

02

12

01

11

Programmable Feature Button

Layout

Key Strip The key strips on the IP5000-series telephones and add-on modules are either electronic (programmable) or paper (refer to Table 1 and Table 2).

LCD

9-Line LCD Display

The LCD on the 9-Line LCD telephone (shown below) in idle state shows:

 

Top to Bottom

 

Line 1 or the top line of the LCD will display your user name (if

 

programmed) and your extension number.

 

Line 2 will show the Date and time.

 

Line 3 will show information related to your telephone set: VM New/Saved

 

messages, Call Forward, or if a certain feature is enabled on your

 

telephone set.

 

A plus sign + on the LCD indicates there is more data to display. Press

 

NEXT to advance through the information.

 

Lines 4~8 will indicate Programmable Feature Button labels. “Browser”on

 

Page -16

 

Line 9 will display the Soft Keys (See “Soft Keys” on page 1-18).

Browser

Note: This feature applies to the IP5131-SDL telephone.

 

Toshiba’s IP5131-SDL with it’s large display screen also supports an HTML

 

browser to allow navigation on the World Wide Web or a company’s intranet.

 

The phone can have a home page setup that allows navigation to begin just

 

like a home page in your internet browser.

 

Web pages display basic HTML but do not support ASP or Flash. The 18

 

buttons that surround the screen can be used to highlight selections in the

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IP5000 4-line LCD display in Idle Mode

IPedge

The Grand Tour

Shift Button toggles between Programmable Feature Buttons 1~10 and 11~20.

Navigation Button - See “Browser” on Page 10

Blue Button – toggles inbetween call processing screen and HTML browser or programming.

browser. The Navigation Button can be used to move the viewing window across the website; the center of the navigation button can be pressed to select a field that is highlighted.

The browser allows navigation through various pages of content and is not static to just one site. Navigation is as easy as highlighting a link and selecting it to move to the next web page. All IP5131-SDL telephones come with the browser enabled. In order to access the browser, press the blue button on the bottom righthand side of the phone; this allows you to switch between your call processing screen and the browser window.

4-Line LCD The LCD in it's idle state (shown Display right) displays:

Line 1 or the top line of the LCD will display your user name (if programmed) and your extension number.

Line 2 will show the Date and time.

Line 3 will show information related to your telephone set: VM New/Saved messages, Call Forward, or if a certain feature is enabled on your

telephone set. A plus sign + on the LCD indicates there is more data to display. Press NEXT to advance through the information.

Line 4 will display the soft keys available in idle state. Press DSPLY to switch from the Call Forward display to the User Name display.

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Soft Keys

Softkeys (SK1 - SK4) refer to

 

 

 

 

 

 

 

 

 

the four buttons directly below

 

 

 

 

 

 

 

 

 

the LCD screen (shown right).

 

 

 

 

 

 

 

 

 

Soft Keys dynamically change

 

 

 

 

 

 

 

 

 

their functions and label

 

 

 

 

 

 

 

 

 

depending on the state of the

 

 

 

 

 

 

 

 

 

telephone. The dynamic

 

 

 

 

 

 

 

 

 

feature associated with the Soft

 

 

 

 

 

 

 

 

 

Key is displayed on the bottom

 

 

 

 

 

 

 

 

 

line of the LCD display directly

 

 

 

 

 

 

 

 

 

above each Soft Key button.

 

 

 

 

 

 

 

 

 

SK1

SK2

SK3

SK4

 

 

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The Basics

2

This chapter reviews the basic operations of the IP5000-series telephones.

The instructions apply to all telephone models, except when noted otherwise.

Customizing Your

Telephone

Volume Control

To adjust the Handset Volume

Press the Vol up to increase volume and Vol dn to decrease volume during the call. When you hang up, the volume returns to the default setting.

To adjust the speaker volume for internal/external calls and background music

1.Press Spkr

2.Press an extension button - you hear dial tone

3.Press Vol up to increase volume and Vol dn to decrease volume. This volume setting applies to all calls until changed

To adjust Ring Tone, Hands free Answerback and Speaker Off-hook Call

Announce

Make sure the telephone is idle and the handset is on-hook. Press the Vol up to increase volume and Vol dn to decrease volume. This adjusts volume for your telephone’s ring tone, Hands free Answerback and Speaker Off-hook Call Announce simultaneously.

To adjust handset Beep Tone

1.With the handset off-hook, dial the Beep Tone Adjustment Code #6101 (default code). A beep will be heard

2.Press Vol up or Vol dn to reach the desired level

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LCD Contrast Available on backlit telephones and backlit add-on module.

To adjust the LCD contrast on the backlit telephones

1.Press and hold down the Mic button

2.Press and release Vol s or Vol t repeatedly

Note: Holding the Vol button does not continue to change the setting. The button must be pressed for each step of contrast change

To adjust the LCD contrast on the Add-on Module

1.Press 3+6+9+Hold (simultaneously)

2.Press Contrast + button to increase contrast

3.Press Contrast - button to decrease contrast

4.Lift the handset off-hook / on-hook to save settings

Note: Holding the soft key does not continue to change the setting. The soft key must be pressed for each step of contrast change

Brightness Control Available on backlit telephones with 4-line LCD’s and backlit add-on module.

To change the LCD back light brightness

1.Press 3+6+9+Hold (simultaneously)

2.Press Bright soft key to increase brightness

3.Press Dim soft key to decrease brightness

4.Lift the handset off-hook / on-hook to save the settings

Note: Use the BL BRIGHT and BL DIM buttons in steps 2 and 3 on the 10 button LCD Add-on Module

To change the LCD backlight brightness for IP5131-SDL or IP5631-SDL

1.Press 3+6+9+Hold (simultaneously)

2.Press the Others soft key

3.Press the BL Bright soft key

4.Enter a value of 0~3 using the keypad. (0 = dim; 3 = brightest)

5.Press the Set soft key twice

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The Basics

Backlight On/Off Available on backlit telephones and backlit add-on module.

To change Backlight Settings

1.Press 3+6+9+Hold (simultaneously)

2.Press the Mic button

3.Press Hold

4.Use table below to choose preferred settings

5.Press Hold + Hold (twice) to save settings

Table 4 Backlight Settings

Button

Input

Meaning

 

1

Always Off

FB1

2

Always On

 

3

On-demand

 

 

Backlight

FB2

1~30

Timer [x10 seconds]

 

 

Example: 1 = 10 seconds; 30 = 300 seconds.

Note: FB1 is the lower left key, FB2 in the next up, FB3 is above FB2, and FB4 is above FB3.

Dial Pad and

IP telephones can emit a “beep” whenever a dial pad or feature button is pressed.

Button Beeps

The “beeps” are On by default. Follow these steps to turn the “beeps” On or Off.

 

1.

Press 3+6+9+Hold (simultaneously)

 

2.

Press 0

 

3.

Press Hold

 

4.

Press Programmable Feature Button 1 (FB1) to toggle On/Off

 

5.

FB1, LED On: buttons beep

 

6.

FB1, LED Off: buttons do not beep

 

7.

Press Hold to set the option

 

8.

You must also go off-hook, then on-hook to exit the program mode

Speakerphone/

When you are using the speakerphone, high ambient noise levels may cause the

Microphone

party you are talking with to be to cut off frequently. If this happens, follow these

Sensitivity

steps to lower the sensitivity of the microphone on a IP5000-series telephone. The

Adjustment

default is normal sensitivity.

 

1.

Press 3+6+9+Hold (simultaneously)

 

2.

Press 0

 

3.

Press Hold

 

4.

Press Programmable Feature Button 3 (FB3) to toggle On/Off

 

5.

FB3, LED On: Lower sensitivity

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21

IPedge

The Basics

 

6.

FB3, LED Off: Normal sensitivity

 

7.

Press Hold to set the option

 

8.

Go off-hook, then on-hook to exit the program mode

Telephone

When making or receiving calls on your IP5000-series telephone you may

Terminology

experience one or more of the following call features depending on how your

 

telephone is configured.

 

Line – is synonymous with trunk which is the line that connects you to the

 

 

PSTN (Public Switched Telephone Network). Line can be:

 

 

• a button on your telephone set designated for outgoing calls

 

 

• your DN button followed by dialing 9.

 

Automatic Line Selection (ALS) – ALS is engaged on outgoing calls.

 

 

Lift the handset or press Spkr to hear dial tone, the steady green Line

 

 

LED indicates ALS in enabled. The second line of the LCD will display the

 

 

method of dialing available, followed by the digits dialed.

 

Ringing Line Preference – Answer any incoming call by lifting the

 

 

handset or pressing Spkr. There is no need to press the ringing line

 

 

button to answer the call when ringing line preference is enabled.

 

Tone First Signaling – Internal incoming calls only: telephone rings in

 

 

standard ring tone, lift handset or press Spkr to answer call.

 

Voice First Signaling – Internal incoming calls only: a long tone is heard,

 

 

followed by the caller's voice, this will automatically engage the Spkr to

 

 

allow for hands free communications. Lift the handset if desired (for

 

 

privacy). When Voice First Signaling is enabled the telephone does not

 

 

ring on internal incoming calls.

 

Hot Dialing – Dial a telephone number from the keypad, the telephone

 

 

automatically selects a line, shown with a green LED, and turns on the

Spkr and Mic LED's. When Hot Dialing is not turned on the handset should be lifted or Spkr should be pressed in order to make a call.

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The Basics

Making a Call

There are three ways to originate a call from the telephone:

Handset 1. To make a call, lift the handset, then dial the number.

A line may be automatically selected or choose a line manually. Dial tone is heard through the handset. The Speaker and Microphone LEDs do not light.

Digits display as they are dialed. Call progress tones (Ringback Tone, Busy Tone, etc.) are heard through the handset.

2.When connected, continue using the handset or switch to speakerphone by holding down Spkr and placing the handset in the cradle.

Spkr Button 1. To make a call, press Spkr.

A line may be selected automatically or choose a line manually. The extension or Line button lights (depending on system programming). Dial tone is heard through the speaker. The Speaker and Microphone LEDs light.

2. Dial the number.

Digits display as they are dialed. Call progress tones (Ringback Tone, Busy Tone, etc.) are heard through the speaker.

When connected, continue using the speakerphone or lift the handset to continue the conversation.

Hot Dialing 1. To make a call using Hot Dialing, start dialing the number.

The extension button, Spkr and Mic LEDs light. Digits display as they are dialed. Call progress tones (Ringback Tone, Busy Tone, etc.) are heard through the speaker.

2.When connected, continue using the speakerphone or lift the handset to continue the conversation.

Dial Directory

Calls can be made by selecting a name from the alphabetical telephone directory.

To access the Directory

1.Press DIR soft key (shown right).

Select Directory menu appears.

The soft keys on the Select Directory are:

My = Personal Speed Dial Names EXTR = System Speed Dial Names

INTR = Directory Number Names Dial = Cancel directory, get dial tone.

TOM EDISON

NO.2004

APR 05 WEDNESDAY

1:01PM

DIR

4 Line LCD Display

2.Choose the directory you wish to access and use the dial pad to enter the name.

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The Basics

Notes:

If a directory is not selected and a name is entered, all directories will be searched.

To enter names from the dial pad, press the dial pad button associated with the letter to be entered. Press the button once for the first letter, twice for the second letter, etc. Left and Right Soft Keys are available to move the cursor.

1.Press FIND to start the directory search.

2.Press NEXT to move forward through the directory.

3.Press BACK to move backwards through the directory.

4.Press Call to connect to the directory entry selected.

5.On the 9-line LCD Display, press the button next to the displayed name. See figure on following page.

6.Press CNCL to quit the directory search.

Press the key next to the displayed

name to call that person.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOB L (PRI)

 

 

BRAD FERRIS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOB LAWVER

 

 

BRAD FISHER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BILL THOMAS

 

 

BRIAN SMITH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ONE TOUCH

 

 

ONE TOUCH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PICKUP

 

 

ONE TOUCH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CFAC

 

 

ONE TOUCH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DND

 

 

ONE TOUCH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ext. 4227

 

 

ONE TOUCH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NEXT

 

 

BACK CNCL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9 Line LCD Display - Dial by Name Screen

24

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Answering a Call

IPedge

The Basics

There are several ways to answer a call:

Handset When the telephone is programmed for Ringing Line Preference, pick up the handset and the telephone automatically answers the ringing line.

... or press the button associated with the ringing line (flashing green LED).

Speaker When the telephone is programmed for Ringing Line Preference, press Spkr and the ringing line is answered.

... or press the button associated with the ringing line (flashing green LED). Once connected, continue using the speakerphone or lift the handset.

Shift Button Available on a 9-line display telephone only.

If the LCD screen is set to view Buttons 11~20 and a call comes in on Button 1 the phone will ring and Caller ID information will display on the top of the screen, press the “Shift” Button to view Buttons 1~10 and answer the call.

Handsfree With speakerphone enabled, the telephone may be programmed for Handsfree Answerback Answerback. The called party hears a single long tone, followed by the caller’s

voice. Begin hands free conversation. If Handsfree Answerback were not programmed, the called party could hear the calling party speak but would not be able to answer them without answering the call manually.

Notes:

The extension LED flashes green, the Microphone LED lights steady red and the Speaker LED flashes Red.

In order to perform any additional functions with this call (like a transfer or hold) the call must be properly answered to gain full call control. Perform the same steps you normally would to answer a call: press the Spkr button, the flashing DN button or lift the handset.

Handsfree MIC setting needs to be enabled by your System Administrator.

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IPedge

The Basics

On a Call

Switching Between

Handset and

Speakerphone

Microphone (Mic/

Mute) Button

Hold

While on a call you can perform the following:

Press Spkr and place the handset on-hook to switch from handset to speakerphone mode.

Take the handset off-hook to switch from speakerphone to handset mode.

This button toggles between Mic and Mute. When Mic button is lit, handsfree communication is supported, when Mic is pressed again and light is off, Mute is enabled and mutes both the microphone and the handset.

To place a call on hold, press Hold. Your LCD shows the line on hold. The held Line’s LED flashes green while appearances of the line at other stations flash red.

To return to the held call, press the flashing held Line button.

If you do not return to the held call within a specified time, it rings back to your telephone. The call remains camped-on to your station.

If the held party hangs up, the call is released.

See the Call Pickup section to pick up a call on hold from another extension.

Exclusive Hold This feature enables you to place a call on hold so that only you can retrieve it.

While on a call, press Hold twice. That line’s LED flashes green while appearances of the line at other stations are steady red (in use).

Automatic Hold This features enables you to move from one Line button to another Line button without pressing Hold.

Check with your System Administrator to make sure this setting is turned on. If Automatic Hold is not enabled, calls will drop when moving from one line to another without pressing Hold.

While on a call, press another extension button to receive/originate a new call. The accessed line’s LED flashes (in-use). The first call is put on hold and your extension’s LED flashes.

Consultation Hold 1. While on a call, press Cnf/Trn. The call goes on hold.

2.Dial another line.

3.Transfer the call or return to the held call by pressing its Line button.

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TOSHIBA

IPedge UG 02/14

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