Konica Minolta BIZHUB C203, BIZHUB C253, BIZHUB C353 User Manual

User’s Guide [Network Scan/Fax/Network Fax Operations]

Introduction

Thank you for purchasing this machine.

This User’s Guide describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the network scan/fax/network fax operations of bizhub C353/C253/C203. In order to allow
functionality of this product fully and to use it effectively, please read this User’s Guide as necessary.

In order to operate the machine safely and properly, be sure to read the Quick Guide
[Copy/Print/Fax/Scan/Box Operations].

For descriptions on trademarks and copyrights, refer to the accompanying [Trademarks/Copyrights].

Illustrations shown in the User’s Guide may differ from actual machine.

C353/C253/C203 x-1

To check on the function you want to use

This manual contains details on setting up the functions.

Understanding general operation flow

This manual provides a separate chapter "Operation flow" to describe how to use the major functions of this
machine. The flow charts in the chapter help to understand the general flow of operations such as scan and
fax transmission.

Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about
the function settings.

C353/C253/C203 x-2

Using menu trees

Various functions can be specified for this machine. To find out the specific setting items under certain
button, or the list of items that can be specified, refer to the "Menu tree" page. On the menu tree pages, there
is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages
of the function to see more details about the function settings.

C353/C253/C203 x-3

Contents

Introduction

To check on the function you want to use ...........................................................................................................x-2

Understanding general operation flow ....................................................................................................x-2

Using menu trees .....................................................................................................................................x-3

Contents ..................................................................................................................................................................x-4

About this manual.................................................................................................................................................x-17

Contents ................................................................................................................................................x-17

Functions covered in this manual ..........................................................................................................x-18

Network Scan functions ........................................................................................................................x-18

G3 fax function ......................................................................................................................................x-18

Network Fax function ............................................................................................................................x-18

Representation of product name ...........................................................................................................x-18

Explanation of manual conventions .......................................................................................................x-19

User’s Guides........................................................................................................................................................x-21

Printed manual .......................................................................................................................................x-21

User’s Guide CD manuals .....................................................................................................................x-21

1 Before using Network Scan/Fax/Network Fax functions

1.1 Information before saving documents................................................................................................ 1-2

1.1.1 Transmission functions.............................................................................................................................1-2

Function type............................................................................................................................................1-2

Precautions for using fax function (G3) ....................................................................................................1-2

Precautions for using network fax............................................................................................................1-2

Precautions for using Internet fax.............................................................................................................1-3

Precautions for using IP Address Fax ......................................................................................................1-3

1.1.2 User authentication...................................................................................................................................1-3

Machine authentication ............................................................................................................................1-3

External server authentication ..................................................................................................................1-4

Account track ...........................................................................................................................................1-4

1.1.3 Limitation on file name..............................................................................................................................1-5

1.2 Overview................................................................................................................................................ 1-6

1.2.1 Available Network Scan functions ............................................................................................................1-6

1.2.2 Available Fax functions.............................................................................................................................1-9

1.2.3 Available Network Fax functions ............................................................................................................1-10

Scan to E-Mail ..........................................................................................................................................1-6

FTP TX ......................................................................................................................................................1-6

SMB TX.....................................................................................................................................................1-7

Save in User Box ......................................................................................................................................1-7

WebDAV TX ..............................................................................................................................................1-8

Web Service..............................................................................................................................................1-8

G3 fax transmission/reception..................................................................................................................1-9

Polling .......................................................................................................................................................1-9

Internet Fax.............................................................................................................................................1-10

IP Address Fax .......................................................................................................................................1-10

2 Control panel/touch panel

2.1 Control panel......................................................................................................................................... 2-2

2.2 Touch panel........................................................................................................................................... 2-4

2.2.1 Screen layout............................................................................................................................................2-4

Icons on the touch panel ..........................................................................................................................2-4

2.2.2 Display with/without optional settings......................................................................................................2-5

2.2.3 Display and operation of the left panel .....................................................................................................2-6

C353/C253/C203 x-4

Without fax kit...........................................................................................................................................2-5

With fax kit................................................................................................................................................2-5

Job List .....................................................................................................................................................2-6

Job List - Delete .......................................................................................................................................2-7

Job List - Job Details................................................................................................................................2-7

Check Job - Check Job Settings ...........................................................................................................2-11

Check Job - Check Job Settings - Destination Settings........................................................................2-11

Check Job - Check Job Settings - Scan Settings..................................................................................2-12

Check Job - Check Job Settings - Original Settings..............................................................................2-12

Check Job - Check Job Settings - Communication Settings ................................................................2-12

Check Job - Check Job Settings - Check E-Mail Settings ....................................................................2-13

3 Registration of basic information

3.1 To begin operation ............................................................................................................................... 3-2

3.1.1 Required environment and equipment .....................................................................................................3-2

3.1.2 Network connection and settings.............................................................................................................3-2

Network connection .................................................................................................................................3-2

Network settings.......................................................................................................................................3-2

Specifying the E-Mail address of the machine.........................................................................................3-3

3.1.3 Connecting a modular cable ....................................................................................................................3-3

3.2 Address Registration............................................................................................................................ 3-4

3.2.1 Address Book ...........................................................................................................................................3-4

3.2.2 Group........................................................................................................................................................3-4

3.3 Optional settings................................................................................................................................... 3-5

3.4 Using Web services .............................................................................................................................. 3-6

3.4.1 Settings required for using Web services.................................................................................................3-6

3.4.2 Installing the driver of this machine on the computer ..............................................................................3-6

Fax/Scan programs ..................................................................................................................................3-5

Setting display contents...........................................................................................................................3-5

Pre-installation checking ..........................................................................................................................3-6

Installation procedure...............................................................................................................................3-7

4 Transmitting data

4.1 Operation flow....................................................................................................................................... 4-2

4.1.1 Scan/Network fax .....................................................................................................................................4-2

4.1.2 Fax (G3) ....................................................................................................................................................4-4

4.1.3 Recalling a program..................................................................................................................................4-6

4.1.4 Broadcasting ............................................................................................................................................4-9

4.2 Using Advanced Preview ................................................................................................................... 4-11

4.2.1 Preview screen .......................................................................................................................................4-11

Preview - View Pages.............................................................................................................................4-11

Preview - View Pages - Change Setting.................................................................................................4-12

Preview - View Status.............................................................................................................................4-12

4.2.2 Sending using Advanced Preview..........................................................................................................4-13

4.3 Menu tree in Fax/Scan mode............................................................................................................. 4-15

Address Book tab...................................................................................................................................4-15

Direct Input tab.......................................................................................................................................4-15

Job History tab .......................................................................................................................................4-16

Address Search tab................................................................................................................................4-17

Off-Hook tab...........................................................................................................................................4-17

Scan Settings .........................................................................................................................................4-17

Original Settings .....................................................................................................................................4-19

Communication Settings ........................................................................................................................4-20

4.4 Initial screen for fax/scan operations............................................................................................... 4-22

4.4.1 Screen layout..........................................................................................................................................4-22

4.4.2 Address Book .........................................................................................................................................4-23

Group......................................................................................................................................................4-23

Search - Address Type...........................................................................................................................4-23

Search - Index ........................................................................................................................................4-24

Search - Detail Search............................................................................................................................4-25

Detail Search - Search Options..............................................................................................................4-25

C353/C253/C203 x-5

4.4.3 Direct Input .............................................................................................................................................4-25

4.4.4 Direct Input - Fax....................................................................................................................................4-26

4.4.5 Direct Input - E-Mail ...............................................................................................................................4-26

4.4.6 Direct Input - User Box...........................................................................................................................4-27

4.4.7 Direct Input - Internet Fax.......................................................................................................................4-27

RX Ability (Destination) ...........................................................................................................................4-27

4.4.8 Direct Input - IP Address Fax .................................................................................................................4-28

4.4.9 Direct Input - PC (SMB) ..........................................................................................................................4-28

Host Name..............................................................................................................................................4-28

File Path..................................................................................................................................................4-28

User Name..............................................................................................................................................4-28

Password................................................................................................................................................4-28

Reference ...............................................................................................................................................4-29

Next Destination .....................................................................................................................................4-29

4.4.10 Direct Input - FTP ...................................................................................................................................4-29

Host Name..............................................................................................................................................4-29

File Path..................................................................................................................................................4-29

User Name..............................................................................................................................................4-29

Password................................................................................................................................................4-29

Detailed Settings ....................................................................................................................................4-30

Next Destination .....................................................................................................................................4-30

4.4.11 Direct Input - WebDAV ...........................................................................................................................4-30

Host Name..............................................................................................................................................4-30

File Path..................................................................................................................................................4-30

User Name..............................................................................................................................................4-30

Password................................................................................................................................................4-30

Detailed Settings ....................................................................................................................................4-31

Next Destination .....................................................................................................................................4-31

4.4.12 Direct Input - Web Service .....................................................................................................................4-31

4.4.13 Job History (G3)......................................................................................................................................4-32

4.4.14 Address Search - Search .......................................................................................................................4-32

4.4.15 Address Search - Advanced Search ......................................................................................................4-33

4.4.16 Off-Hook (G3) .........................................................................................................................................4-34

4.5 Scan Settings ...................................................................................................................................... 4-35

4.5.1 Basic - Original Type ..............................................................................................................................4-35

4.5.2 Basic - Simplex/Duplex ..........................................................................................................................4-36

4.5.3 Basic - Resolution ..................................................................................................................................4-36

4.5.4 File Type .................................................................................................................................................4-37

Detail.......................................................................................................................................................4-31

Search.....................................................................................................................................................4-32

Name ......................................................................................................................................................4-33

E-Mail Addr.............................................................................................................................................4-33

Fax Number ............................................................................................................................................4-33

Last Name ..............................................................................................................................................4-33

First Name ..............................................................................................................................................4-33

City..........................................................................................................................................................4-33

Company Name......................................................................................................................................4-33

Department.............................................................................................................................................4-33

OR/AND/STARTS WITH/ENDS WITH ....................................................................................................4-34

Manual transmission...............................................................................................................................4-34

Text.........................................................................................................................................................4-35

Text/Photo ..............................................................................................................................................4-35

Photo ......................................................................................................................................................4-35

Dot Matrix Original..................................................................................................................................4-35

Copied Paper..........................................................................................................................................4-35

1-Sided ...................................................................................................................................................4-36

2-Sided ...................................................................................................................................................4-36

Cover + 2-Sided .....................................................................................................................................4-36

File Type .................................................................................................................................................4-37

Scan Settings .........................................................................................................................................4-37

Encryption - Encryption Level, Password, Document Permissions, and Detail Settings.......................4-38

Encryption - Password ...........................................................................................................................4-38

C353/C253/C203 x-6

Encryption - Document Permissions......................................................................................................4-38

Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other content ......4-38

Encryption - Detail Settings - Changes Allowed ....................................................................................4-39

Stamp Composition................................................................................................................................4-40

4.5.5 Scan Settings - Density ..........................................................................................................................4-40

4.5.6 Scan Settings - Separate Scan ..............................................................................................................4-41

4.5.7 Quality Adjustment .................................................................................................................................4-41

4.5.8 Erase.......................................................................................................................................................4-43

4.5.9 Book Scan - Book Copy.........................................................................................................................4-43

4.5.10 Application - Scan Size ..........................................................................................................................4-45

4.5.11 Application - Annotation.........................................................................................................................4-47

4.5.12 Application - Stamp/Composition - Date/Time ......................................................................................4-47

4.5.13 Application - Stamp/Composition - Page Number ................................................................................4-49

4.5.14 Application - Stamp/Composition - Stamp ............................................................................................4-51

4.5.15 Application - Stamp/Composition - Header/Footer ...............................................................................4-53

Color (E-Mail/User Box/SMB/FTP/WebDAV/IP).....................................................................................4-41

Auto Color...............................................................................................................................................4-42

Full Color ................................................................................................................................................4-42

Gray Scale ..............................................................................................................................................4-42

Black.......................................................................................................................................................4-42

Background Removal .............................................................................................................................4-42

Sharpness...............................................................................................................................................4-42

Frame Erase............................................................................................................................................4-43

Book Spread...........................................................................................................................................4-43

Separation ..............................................................................................................................................4-44

Front Cover.............................................................................................................................................4-44

Front + Back Covers...............................................................................................................................4-44

Book Erase - Frame Erase......................................................................................................................4-44

Book Erase - Center Erase .....................................................................................................................4-44

Binding Position......................................................................................................................................4-45

Standard .................................................................................................................................................4-45

Custom Size ...........................................................................................................................................4-46

Photo Size ..............................................................................................................................................4-46

Selecting an annotation user box...........................................................................................................4-47

Date Format............................................................................................................................................4-47

Time Format............................................................................................................................................4-47

Pages......................................................................................................................................................4-47

Text Color ...............................................................................................................................................4-48

Text Size .................................................................................................................................................4-48

Print Position - Print Position..................................................................................................................4-48

Print Position - Fine-Tune.......................................................................................................................4-49

Starting Page Number ............................................................................................................................4-49

Starting Chapter Number .......................................................................................................................4-49

Page Number Type.................................................................................................................................4-49

Text Color ...............................................................................................................................................4-50

Text Size .................................................................................................................................................4-50

Print Position - Print Position..................................................................................................................4-50

Print Position - Fine-Tune.......................................................................................................................4-51

Stamp Type/Preset Stamps ...................................................................................................................4-51

Pages......................................................................................................................................................4-51

Text Color ...............................................................................................................................................4-52

Text Size .................................................................................................................................................4-52

Print Position - Print Position..................................................................................................................4-52

Print Position - Fine-Tune.......................................................................................................................4-53

Recall Header/Footer..............................................................................................................................4-53

Check/Change Temporarily....................................................................................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings.............................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings - Text ..................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.........................................4-55

Check/Change Temporarily - Header Settings/Footer Settings - Other ................................................4-55

Check/Change Temporarily - Pages ......................................................................................................4-55

Check/Change Temporarily - Text Color................................................................................................4-56

Check/Change Temporarily - Text Size..................................................................................................4-56

C353/C253/C203 x-7

4.5.16 Application - Send & Print ......................................................................................................................4-56

Send & Print............................................................................................................................................4-56

Copies.....................................................................................................................................................4-57

Simplex/Duplex ......................................................................................................................................4-57

Staple......................................................................................................................................................4-57

Staple - Position Setting.........................................................................................................................4-57

4.5.17 Application - TX Stamp (G3/IP/I-FAX) ....................................................................................................4-57

TX Stamp ................................................................................................................................................4-57

Printing a TX stamp ................................................................................................................................4-58

4.5.18 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX) .............................................................4-58

4.6 Original Settings ................................................................................................................................. 4-59

4.6.1 Special Original - Mixed Original ............................................................................................................4-59

4.6.2 Special Original - Z-Folded Original .......................................................................................................4-59

4.6.3 Special Original - Long Original..............................................................................................................4-59

4.6.4 Direction Settings - Original Direction ....................................................................................................4-59

4.6.5 Direction Settings - Binding Position......................................................................................................4-60

4.6.6 Total # of Pages (Quick Memory TX) (G3) ..............................................................................................4-60

4.6.7 Despeckle...............................................................................................................................................4-61

4.7 Communication Settings ................................................................................................................... 4-62

4.7.1 Line Settings (G3) ...................................................................................................................................4-62

Overseas TX ...........................................................................................................................................4-62

ECM OFF ................................................................................................................................................4-62

V. 34 OFF................................................................................................................................................4-62

Check Dest. & Send ...............................................................................................................................4-63

Select Line ..............................................................................................................................................4-63

4.7.2 E-Mail Settings (E-Mail/I-FAX) ................................................................................................................4-63

About E-Mail settings .............................................................................................................................4-63

Document Name.....................................................................................................................................4-63

Subject....................................................................................................................................................4-64

From .......................................................................................................................................................4-64

Body .......................................................................................................................................................4-65

4.7.3 URL Notification Setting (FTP/SMB/WebDAV) .......................................................................................4-65

URL notification ......................................................................................................................................4-65

Detail Search ..........................................................................................................................................4-66

Direct Input .............................................................................................................................................4-66

4.7.4 Communication Method Settings (G3) ...................................................................................................4-66

4.7.5 E-Mail Encryption (E-Mail) ......................................................................................................................4-71

4.7.6 Adding Digital Signature (E-Mail)............................................................................................................4-72

4.7.7 Fax Header Settings (G3/IP/I-FAX).........................................................................................................4-72

4.8 Redialing (G3/IP) ................................................................................................................................. 4-73

4.8.1 Redial......................................................................................................................................................4-73

4.8.2 Manual redialing .....................................................................................................................................4-73

4.8.3 Fax Retransmit (G3)................................................................................................................................4-73

Quick Memory TX ...................................................................................................................................4-67

Polling RX - Normal ................................................................................................................................4-67

Polling RX - Bulletin ................................................................................................................................4-68

Timer TX..................................................................................................................................................4-69

Password TX...........................................................................................................................................4-69

Polling TX - Normal............................................................................................................

Polling TX - Bulletin ................................................................................................................................4-70

F-Code TX ..............................................................................................................................................4-71

.....................4-70

5 Receiving data (G3/IP/I-FAX)

5.1 Receiving data (G3: When the external phone is not connect) ........................................................ 5-2

5.1.1 Auto RX (fax only) .....................................................................................................................................5-2

5.2 Receiving data (G3: When the external phone is connect)............................................................... 5-3

5.2.1 Manual RX (phone only)............................................................................................................................5-3

5.3 Receiving data (I-FAX).......................................................................................................................... 5-4

C353/C253/C203 x-8

Automatic reception .................................................................................................................................5-4

Manual reception......................................................................................................................................5-4

5.4 Receiving data (IP)................................................................................................................................ 5-5

5.5 In-memory proxy reception ................................................................................................................. 5-6

5.5.1 In-memory proxy reception ......................................................................................................................5-6

5.5.2 Forwarding jobs stored in the memory (G3).............................................................................................5-6

5.6 Recording data upon reception .......................................................................................................... 5-7

5.6.1 To output in reduced printing ...................................................................................................................5-7

5.6.2 To output in reduced printing according to the paper size ......................................................................5-7

Step 1: Selecting the optimal paper size..................................................................................................5-8

Step 2: Selecting paper for actual printing...............................................................................................5-8

Printing limitations ..................................................................................................................................5-10

5.6.3 To output in full size................................................................................................................................5-11

5.6.4 Recording method for received data......................................................................................................5-12

5.7 Reception information........................................................................................................................ 5-13

Printed inside the original .......................................................................................................................5-13

Printed outside the original.....................................................................................................................5-13

6 Useful functions (G3/IP/I-FAX)

6.1 Memory RX (GS3/IP/I-FAX).................................................................................................................. 6-2

6.2 PC-FAX reception (G3) ......................................................................................................................... 6-3

6.3 TSI distribution (G3).............................................................................................................................. 6-4

6.4 Confidential communication (G3)........................................................................................................ 6-5

6.5 Relay distribution (G3).......................................................................................................................... 6-6

6.5.1 Relay distribution......................................................................................................................................6-6

6.5.2 To enable relay distribution ......................................................................................................................6-6

6.5.3 Transmitting faxes to a relay distribution station......................................................................................6-7

6.6 Polling TX/RX (G3) ................................................................................................................................ 6-8

6.6.1 Polling TX..................................................................................................................................................6-8

6.6.2 Polling RX .................................................................................................................................................6-8

6.7 Bulletin (G3) ........................................................................................................................................... 6-9

6.8 Sending/receiving data using extension lines (G3) ......................................................................... 6-10

6.9 Forwarding fax (G3) ............................................................................................................................ 6-11

Settings necessary for confidential reception ..........................................................................................6-5

Performing confidential reception ............................................................................................................6-5

Performing confidential transmission .......................................................................................................6-5

7 Explanation of reports/lists

7.1 Types of reports/lists ........................................................................................................................... 7-2

7.1.1 Reports .....................................................................................................................................................7-2

7.1.2 List ............................................................................................................................................................7-3

7.2 Common lists ........................................................................................................................................ 7-4

7.2.1 Address Book List ....................................................................................................................................7-4

7.2.2 Group List .................................................................................................................................................7-5

7.2.3 Program List .............................................................................................................................................7-6

7.3 Reports/lists common to G3/IP/I-FAX................................................................................................ 7-8

7.3.1 Activity report ...........................................................................................................................................7-8

C353/C253/C203 x-9

To print it out ............................................................................................................................................7-4

Output example ........................................................................................................................................7-4

Items to be printed out .............................................................................................................................7-5

To print it out ............................................................................................................................................7-5

Output example ........................................................................................................................................7-6

Items to be printed out .............................................................................................................................7-6

Output example ........................................................................................................................................7-7

Items to be printed out .............................................................................................................................7-7

Output example ........................................................................................................................................7-8

Items to be printed out .............................................................................................................................7-8

7.3.2 TX Result report........................................................................................................................................7-9

7.3.3 Broadcasting TX report ..........................................................................................................................7-10

7.3.4 Job Settings List.....................................................................................................................................7-10

7.4 Reports output in G3 Fax operations................................................................................................ 7-14

7.4.1 Polling TX report .....................................................................................................................................7-14

7.4.2 Polling RX report.....................................................................................................................................7-14

7.4.3 Sequential polling RX report...................................................................................................................7-14

7.4.4 TX reservation report ..............................................................................................................................7-15

7.4.5 Polling TX reservation report ..................................................................................................................7-15

7.4.6 Broadcasting TX reservation report........................................................................................................7-15

7.4.7 One-destination polling RX reservation report .......................................................................................7-16

7.4.8 Sequential polling RX reservation report ................................................................................................7-16

7.4.9 Confidential RX report ............................................................................................................................7-16

7.4.10 Bulletin TX report....................................................................................................................................7-17

7.4.11 Relay report ............................................................................................................................................7-17

7.4.12 Relay request filing report.......................................................................................................................7-17

7.4.13 PC-FAX TX error report ..........................................................................................................................7-18

7.5 Reports output in Internet fax operations........................................................................................ 7-19

7.5.1 Network fax RX error report....................................................................................................................7-19

7.5.2 Print MDN Message................................................................................................................................7-19

7.5.3 Print DSN Message ................................................................................................................................7-20

7.5.4 Normally received message body ..........................................................................................................7-20

7.5.5 E-Mail Subject/Text List .........................................................................................................................7-21

7.6 Reports output in IP operations........................................................................................................ 7-22

7.6.1 Network fax RX error report....................................................................................................................7-22

To print it out ..........................................................................................................................................7-10

Fax settings list.......................................................................................................................................7-11

Relay list .................................................................................................................................................7-12

RX user box by sender (TSI) ...................................................................................................................7-12

List of confidential and bulletin user boxes ............................................................................................7-13

To print it out ..........................................................................................................................................7-21

Output example ......................................................................................................................................7-21

8 User mode settings

8.1 Menu trees in User mode..................................................................................................................... 8-2

8.1.1 One-Touch/User Box Registration ...........................................................................................................8-2

8.1.2 User Settings ............................................................................................................................................8-5

8.1.3 Recall Scan/Fax Program.........................................................................................................................8-6

8.2 One-Touch/User Box Registration...................................................................................................... 8-7

8.2.1 Displaying the One-Touch/User Box Registration screen........................................................................8-7

8.2.2 Address Book - E-Mail .............................................................................................................................8-7

No. ............................................................................................................................................................8-8

Name ........................................................................................................................................................8-8

E-Mail Address .........................................................................................................................................8-8

Index .........................................................................................................................................................8-9

Icon...........................................................................................................................................................8-9

8.2.3 Address Book - User Box.......................................................................................................................8-10

No. ..........................................................................................................................................................8-10

Name ......................................................................................................................................................8-10

User Box.................................................................................................................................................8-11

Index .......................................................................................................................................................8-11

Icon.........................................................................................................................................................8-11

8.2.4 Address Book - Fax................................................................................................................................8-12

No. ..........................................................................................................................................................8-13

Name ......................................................................................................................................................8-13

Address...................................................................................................................................................8-13

Line Settings...........................................................................................................................................8-14

Index .......................................................................................................................................................8-15

C353/C253/C203 x-10

Icon.........................................................................................................................................................8-15

8.2.5 Address Book - PC (SMB)......................................................................................................................8-16

No. ..........................................................................................................................................................8-17

Name ......................................................................................................................................................8-17

User ID....................................................................................................................................................8-17

Password................................................................................................................................................8-17

Host Address ..........................................................................................................................................8-17

File Path..................................................................................................................................................8-18

Reference ...............................................................................................................................................8-18

Index .......................................................................................................................................................8-18

Icon.........................................................................................................................................................8-19

8.2.6 Address Book - FTP ...............................................................................................................................8-19

8.2.7 Address Book - WebDAV .......................................................................................................................8-23

8.2.8 Address Book - IP Address Fax .............................................................................................................8-26

8.2.9 Address Book - Internet Fax...................................................................................................................8-29

8.2.10 Group......................................................................................................................................................8-32

8.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX) .....................................................................................8-34

8.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX).........................................................................................8-35

8.2.13 Scan/Fax Program..................................................................................................................................8-35

No. ..........................................................................................................................................................8-20

Name ......................................................................................................................................................8-20

Host Address ..........................................................................................................................................8-21

File Path..................................................................................................................................................8-21

User ID....................................................................................................................................................8-21

Password................................................................................................................................................8-21

anonymous .............................................................................................................................................8-21

PASV.......................................................................................................................................................8-21

Proxy.......................................................................................................................................................8-21

Port Number ...........................................................................................................................................8-21

Index .......................................................................................................................................................8-22

Icon.........................................................................................................................................................8-22

No. ..........................................................................................................................................................8-24

Name ......................................................................................................................................................8-24

User ID....................................................................................................................................................8-24

Password................................................................................................................................................8-24

Host Address ..........................................................................................................................................8-24

File Path..................................................................................................................................................8-25

Proxy.......................................................................................................................................................8-25

SSL Settings ...........................................................................................................................................8-25

Port Number ...........................................................................................................................................8-25

Index ..........................................................................................................................

Icon.........................................................................................................................................................8-25

No. ..........................................................................................................................................................8-27

Name ......................................................................................................................................................8-27

IP Address ..............................................................................................................................................8-27

Port Number ...........................................................................................................................................8-27

Destination Machine Type ......................................................................................................................8-27

Index .......................................................................................................................................................8-28

Icon.........................................................................................................................................................8-28

No. ..........................................................................................................................................................8-30

Name ......................................................................................................................................................8-30

E-Mail Address .......................................................................................................................................8-30

RX Ability (Destination) ...........................................................................................................................8-30

Index .......................................................................................................................................................8-31

Icon.........................................................................................................................................................8-31

Name ......................................................................................................................................................8-32

Select Group...........................................................................................................................................8-32

Icon.........................................................................................................................................................8-33

Check Program Settings ........................................................................................................................8-33

Subject....................................................................................................................................................8-34

Body .......................................................................................................................................................8-35

Register Scan/Fax Program ...................................................................................................................8-36

Register Program - Name.......................................................................................................................8-36

.............................8-25

C353/C253/C203 x-11

Register Program - Address...................................................................................................................8-36

Register Program - URL Notif. Destination ............................................................................................8-37

Check Program Settings ........................................................................................................................8-37

Check Program Settings - Check Address ............................................................................................8-37

Check Program Settings - Check Scan Settings ...................................................................................8-38

Check Program Settings - Check Original Settings ...............................................................................8-38

Check Program Settings - Communication Settings .............................................................................8-38

Check Program Settings - Check E-Mail Settings .................................................................................8-39

Check Program Settings - Check URL Notif. Destination ......................................................................8-39

Delete......................................................................................................................................................8-39

8.2.14 Create User Box - Confidential User Box (G3).......................................................................................8-40

8.2.15 Create User Box - Bulletin Board User Box (G3)....................................................................................8-40

8.2.16 Create User Box - Relay User Box (G3) .................................................................................................8-40

8.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations ...............................................8-40

Address Book .........................................................................................................................................8-40

Group......................................................................................................................................................8-41

Program ..................................................................................................................................................8-41

8.3 User Settings....................................................................................................................................... 8-42

8.3.1 Displaying the User Settings screen.......................................................................................................8-42

8.3.2 Custom Display Settings - Scan/Fax Settings .......................................................................................8-42

Default Tab .............................................................................................................................................8-42

Program Default......................................................................................................................................8-43

Address Book Index Default...................................................................................................................8-43

Shortcut Key 1/Shortcut Key 2...............................................................................................................8-43

Default Address Book.............................................................................................................................8-44

8.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX).................................................................8-44

TX Display...............................................................................................................................................8-44

RX Display ..............................................................................................................................................8-45

8.3.4 Custom Display Settings - Search Option Settings (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)......8-45

8.3.5 Scan/Fax Settings ..................................................................................................................................8-46

JPEG Compression Level (E-Mail/Box/SMB/FTP/WebDAV/Web Service/IP)........................................8-46

Black Compression Level.......................................................................................................................8-46

TWAIN Lock Time...................................................................................................................................8-47

Default Scan/Fax Settings......................................................................................................................8-47

Compact PDF/XPS Compression Level (E-Mail/Box/SMB/FTP/WebDAV)............................................8-47

Color TIFF Type (E-Mail/User Box/SMB/FTP/WebDAV) ........................................................................8-48

9 Administrator mode settings

9.1 First specify these settings.................................................................................................................. 9-2

9.1.1 E-Mail........................................................................................................................................................9-2

Administrator’s E-Mail address ................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

E-Mail TX (SMTP)......................................................................................................................................9-2

9.1.2 User boxes................................................................................................................................................9-2

9.1.3 SMB TX.....................................................................................................................................................9-2

9.1.4 FTP TX ......................................................................................................................................................9-2

9.1.5 G3 FAX......................................................................................................................................................9-2

9.1.6 Internet Fax...............................................................................................................................................9-3

Create User Box .......................................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

SMB Client Setting ...................................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

FTP Settings .............................................................................................................................................9-2

Header Information...................................................................................................................................9-2

Line Parameter Setting .............................................................................................................................9-3

Network Fax Function Setting ..................................................................................................................9-3

Header Information...................................................................................................................................9-3

E-Mail address of the machine.................................................................................................................9-3

Machine Setting........................................................................................................................................9-3

TCP/IP setting...........................................................................................................................................9-3

C353/C253/C203 x-12

E-Mail Settings .........................................................................................................................................9-3

9.1.7 IP Address Fax .........................................................................................................................................9-3

Network Fax Function Setting ..................................................................................................................9-3

Header Information...................................................................................................................................9-3

TCP/IP setting...........................................................................................................................................9-3

SMTP TX/RX Settings...............................................................................................................................9-3

9.2 Menu tree in Administrator mode ....................................................................................................... 9-4

9.2.1 System Settings........................................................................................................................................9-4

9.2.2 Fax Settings..............................................................................................................................................9-5

9.2.3 Security Settings.......................................................................................................................................9-7

9.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) ........................................................ 9-8

9.3.1 Displaying the Administrator Settings screen...........................................................................................9-8

9.3.2 System Settings - Restrict User Access...................................................................................................9-8

Restrict Access to Job Settings - Changing Job Priority .........................................................................9-8

Restrict Access to Job Settings - Change the "From" Address (E-Mail) .................................................9-9

Restrict Operation - Restrict Broadcasting ..............................................................................................9-9

9.3.3 System Settings - Reset Settings - Job Reset - NEXT JOB - Reset Data After Job................................9-9

9.3.4 System Settings - Stamp Settings - Header/Footer Settings ................................................................9-10

Name ......................................................................................................................................................9-10

Header Settings/Footer Settings ............................................................................................................9-10

Header Settings/Footer Settings - Text..................................................................................................9-11

Header Settings/Footer Settings - Date/Time ........................................................................................9-11

Header Settings/Footer Settings - Other................................................................................................9-11

Pages......................................................................................................................................................9-12

Text Color ...............................................................................................................................................9-12

Text Size .................................................................................................................................................9-12

9.3.5 Security Settings - Security Details ........................................................................................................9-13

Manual Destination Input........................................................................................................................9-13

9.4 Administrator Settings (G3) ............................................................................................................... 9-14

9.4.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-14

9.4.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-14

9.4.3 System Settings - Restrict User Access.................................................................................................9-14

Restrict Access to Job Settings - Changing Job Priority .......................................................................9-14

Restrict Operation - Restrict Broadcasting ............................................................................................9-14

9.4.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-15

9.4.5 Fax Settings - Header Information .........................................................................................................9-15

9.4.6 Fax Settings - Header/Footer Position ...................................................................................................9-16

9.4.7 Fax Settings - Line Parameter Setting....................................................................................................9-18

9.4.8 Fax Settings - TX/RX Settings ................................................................................................................9-20

Sender ....................................................................................................................................................9-15

Sender Fax No........................................................................................................................................9-16

Header Position ......................................................................................................................................9-16

Footer Position .......................................................................................................................................9-17

Dialing Method........................................................................................................................................9-18

Receive Mode.........................................................................................................................................9-18

Number of RX Call Rings........................................................................................................................9-19

Number of Redials..................................................................................................................................9-19

Redial Interval .........................................................................................................................................9-19

Line Monitor Sound ................................................................................................................................9-20

Line Monitor Sound Vol. .........................................................................................................................9-20

Duplex Print (RX).....................................................................................................................................9-20

Letter/Ledger over A4/A3 .......................................................................................................................9-21

Print Paper Selection..............................................................................................................................9-21

Print Paper Size ......................................................................................................................................9-22

Incorrect User Box No. Entry..................................................................................................................9-22

Tray Selection for RX Print .....................................................................................................................9-23

Min. Reduction for RX Print....................................................................................................................9-23

Print Separate Fax Pages.......................................................................................................................9-24

File After Polling TX ................................................................................................................................9-24

No. of Sets (RX) ......................................................................................................................................9-24

C353/C253/C203 x-13

9.4.9 Fax Settings - Function Settings ............................................................................................................9-25

Function ON/OFF Setting - F-Code TX ..................................................................................................9-25

Function ON/OFF Setting - Relay RX .....................................................................................................9-25

Function ON/OFF Setting - Relay Printing .............................................................................................9-26

Function ON/OFF Setting - Destination Check Display Function ..........................................................9-26

Function ON/OFF Settings - Confirm Address (TX) (G3) ........................................................................9-26

Function ON/OFF Settings - Confirm Address (Register) (G3)...............................................................9-27

Memory RX Setting.................................................................................................................................9-27

Closed Network RX ................................................................................................................................9-28

Forward TX Setting.................................................................................................................................9-28

Incomplete TX Hold ................................................................................................................................9-29

PC-Fax RX Setting..................................................................................................................................9-30

TSI User Box Setting ..............................................................................................................................9-30

TSI User Box Setting - TSI User Box Registration .................................................................................9-31

TSI User Box Setting - TSI User Box Registration - TSI use box settings.............................................9-31

9.4.10 Fax Settings - PBX Connection Setting .................................................................................................9-32

9.4.11 Fax Settings - Report Settings ...............................................................................................................9-32

Activity Report ........................................................................................................................................9-32

TX Result Report.....................................................................................................................................9-33

Sequential TX Report..............................................................................................................................9-33

Timer Reservation TX Report..................................................................................................................9-33

Confidential RX Report...........................................................................................................................9-34

Bulletin TX Report...................................................................................................................................9-34

Relay TX Result Report...........................................................................................................................9-34

Relay Request Report.............................................................................................................................9-35

PC-Fax TX Error Report..........................................................................................................................9-35

Broadcast Result Report ........................................................................................................................9-35

TX Result Report Check .........................................................................................................................9-36

9.4.12 Fax Settings - Job Settings List .............................................................................................................9-36

9.4.13 Fax Settings - Multi Line Settings...........................................................................................................9-36

Line Parameter Setting - Dialing Method ...............................................................................................9-37

Line Parameter Setting - Number of RX Call Rings................................................................................9-37

Line Parameter Setting - Line Monitor Sound........................................................................................9-37

Function Settings - PC-FAX TX Setting..................................................................................................9-38

Multi Line Setting....................................................................................................................................9-38

Sender Fax No........................................................................................................................................9-38

9.4.14 Security Settings - Security Details ........................................................................................................9-39

Manual Destination Input........................................................................................................................9-39

Restrict Fax TX .......................................................................................................................................9-39

Hide Personal Information ......................................................................................................................9-39

Display Activity Log ................................................................................................................................9-40

9.5 Administrator Settings (IP/I-FAX)...................................................................................................... 9-41

9.5.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-41

9.5.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-41

9.5.3 System Settings - Restrict User Access.................................................................................................9-41

Restrict Access to Job Settings - Changing Job Priority .......................................................................9-41

Restrict Access to Job Settings - Change the "From" Address ............................................................9-41

Restrict Operation - Restrict Broadcasting ............................................................................................9-41

9.5.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-41

9.5.5 Fax Settings - Header Information .........................................................................................................9-41

9.5.6 Fax Settings - Header/Footer Position ...................................................................................................9-41

9.5.7 Fax Settings - Line Parameter Setting (IP) .............................................................................................9-41

Number of Redials..................................................................................................................................9-41

Redial Interval .........................................................................................................................................9-41

9.5.8 Fax Settings - TX/RX Settings ................................................................................................................9-42

9.5.9 Fax Settings - Function Settings ............................................................................................................9-42

Function ON/OFF Setting - Destination Check Display Function ..........................................................9-42

Memory RX Setting.................................................................................................................................9-42

9.5.10 Fax Settings - Report Settings - Output Settings...................................................................................9-42

Activity Report ........................................................................................................................................9-42

TX Result Report.....................................................................................................................................9-42

Sequential TX Report..............................................................................................................................9-42

C353/C253/C203 x-14

Broadcast Result Report ........................................................................................................................9-42

TX Result Report Check .........................................................................................................................9-42

Network Fax RX Error Report.................................................................................................................9-42

MDN Message (I-FAX) ............................................................................................................................9-43

DSN Message (I-FAX).............................................................................................................................9-43

Print E-Mail Message Body (I-FAX) ........................................................................................................9-43

9.5.11 Fax Settings - Job Settings List .............................................................................................................9-43

9.5.12 Fax Settings - Network Fax Settings......................................................................................................9-44

9.5.13 Security Settings - Security Details ........................................................................................................9-45

Black Compression Level.......................................................................................................................9-44

Internet Fax Self RX Ability (I-FAX) .........................................................................................................9-44

Internet Fax Advanced Settings (I-FAX)..................................................................................................9-45

Manual Destination Input........................................................................................................................9-45

Restrict Fax TX .......................................................................................................................................9-45

Hide Personal Information ......................................................................................................................9-45

Display Activity Log ................................................................................................................................9-45

10 PageScope Web Connection

10.1 Using PageScope Web Connection.................................................................................................. 10-2

10.1.1 Operating environment...........................................................................................................................10-2

10.1.2 Accessing PageScope Web Connection................................................................................................10-2

10.1.3 Web browser cache................................................................................................................................10-3

With Internet Explorer.............................................................................................................................10-3

With Netscape Navigator........................................................................................................................10-3

With Mozilla Firefox ................................................................................................................................10-3

10.1.4 Structure of pages..................................................................................................................................10-4

10.2 Logging on and logging off................................................................................................................ 10-6

10.2.1 Login and logout operations...................................................................................................................10-6

When user authentication and account track settings are not specified ...............................................10-6

When user authentication and account track settings are specified .....................................................10-7

10.2.2 Logout.....................................................................................................................................................10-8

10.2.3 Login.......................................................................................................................................................10-9

10.3 Overview of User mode.................................................................................................................... 10-13

10.3.1 Information............................................................................................................................................10-13

10.3.2 Job........................................................................................................................................................10-14

10.3.3 Box .......................................................................................................................................................10-14

10.3.4 Direct Print............................................................................................................................................10-15

10.3.5 Store Address.......................................................................................................................................10-16

10.4 Overview of Administrator mode .................................................................................................... 10-17

10.4.1 Maintenance .........................................................................................................................................10-17

10.4.2 Security.................................................................................................................

10.4.3 Box .......................................................................................................................................................10-19

10.4.4 Print Setting ..........................................................................................................................................10-20

10.4.5 Store Address.......................................................................................................................................10-21

10.4.6 Network ................................................................................................................................................10-22

Options that can be selected when logged on to PageScope Web Connection...................................10-9

Logging on as a public user .................................................................................................................10-10

Logging on as a registered user ...........................................................................................................10-10

Logging on to Administrator mode.......................................................................................................10-11

Logging on as a user box administrator...............................................................................................10-12

................................10-18

11 Fax/Scan function troubleshooting

11.1 Cannot send data ............................................................................................................................... 11-2

11.1.1 G3 Fax ....................................................................................................................................................11-2

11.1.2 Internet fax/IP address fax/network fax/scan transmission

C353/C253/C203 x-15

(E-Mail/SMB/FTP/WebDAV/Web service) ..............................................................................................11-2

11.2 Cannot receive data ........................................................................................................................... 11-4

11.2.1 G3 Fax ....................................................................................................................................................11-4

11.2.2 Internet fax/IP address fax .....................................................................................................................11-5

11.3 Displaying an error message............................................................................................................. 11-6

11.3.1 G3 Fax ....................................................................................................................................................11-6

11.3.2 If the HDD Ready indicator indicates an HDD malfunction: ...................................................................11-6

11.3.3 Network fax error code table..................................................................................................................11-6

Transmission System Error Code...........................................................................................................11-6

Reception system error code .................................................................................................................11-7

11.4 When the message "Contact your Service Rep." appears (Service Call)...................................... 11-8

12 Appendix

12.1 Product specifications ....................................................................................................................... 12-2

12.1.1 Scanning functions .................................................................................................................................12-2

12.1.2 Fax functions ..........................................................................................................................................12-2

12.2 Tips....................................................................................................................................................... 12-3

12.2.1 About the number of pages stored in the memory.................................................................................12-3

12.2.2 Giving a scan command from a computer (Web service) ......................................................................12-3

12.3 Entering text........................................................................................................................................ 12-5

12.3.1 Enlarging the keyboard...........................................................................................................................12-6

12.3.2 To type text.............................................................................................................................................12-7

12.3.3 List of Available Characters....................................................................................................................12-7

12.4 Scanning glossary .............................................................................................................................. 12-8

12.5 Internet fax glossary......................................................................................................................... 12-13

12.6 Fax glossary ...................................................................................................................................... 12-14

13 Index

13.1 Index .................................................................................................................................................... 13-2

C353/C253/C203 x-16

About this manual

This document is a User’s Guide on the network scan, fax and network fax operations of bizhub
C353/C253/C203.

The following describes the contents of this manual and representation of the product name.

This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.

Contents

This manual consists of the following chapters:

Chapter 1 Before using Network Scan/Fax/Network Fax functions

This chapter describes topics to be kept in mind before using the fax/scan functions of the machine.

Chapter 2 Control panel/touch panel

This chapter describes the function of keys on the control panel and usage of the touch panel.

Chapter 3 Registration of basic information

This chapter describes the registration procedure required before using the fax/scan functions of the
machine.

Chapter 4 Transmitting data

This chapter describes the flow of operations for sending network-scanned data, G3 faxes, and network
faxes, as well as available setting items. Flow charts are used to explain key operations. Refer to the flow
chart for flow of each operation. It also introduces the menu tree of items that can be specified to use the
fax/scan function. Clicking the link of the menu tree displays the page that describes the setting screen.

Chapter 5 Receiving data (G3/IP/I-FAX)

This chapter provides an overview of G3 fax and network fax reception.

Chapter 6 Useful functions (G3/IP/I-FAX)

This chapter describes useful G3 fax and network fax functions.

Chapter 7 Explanation of reports/lists

This chapter introduces reports automatically printed when the fax/scan functions are used as well as lists
that can be printed in the Utility mode.

Chapter 8 User mode settings

This chapter describes setting items in User mode among settings in Utility mode that are related to the
fax/scan functions. In User mode, destination registrations and related items can be specified. Clicking the
link described at the beginning of the chapter displays the page that describes the Utility mode.

Chapter 9 Administrator mode settings

This chapter describes setting items in Administrator mode among settings in Utility mode that are related to
the fax/scan functions. In Administrator mode, line parameters and others can be specified. Clicking the link
described at the beginning of the chapter displays the page that describes the Utility mode.

Chapter 10 PageScope Web Connection

This chapter describes the overview of the utility software that allows you to configure the machine using a
Web browser from a computer on a network.

Chapter 11 Fax/Scan function troubleshooting

This chapter covers action for handling error messages and transmission failure.

Chapter 12 Appendix

This chapter provides a glossary as well as instructions for entering text.

Chapter 13 Index

This chapter describes the specifications of the machine and the characters which can be entered on the
control panel.

C353/C253/C203 x-17

Functions covered in this manual

Network Scan functions

This function transmits image data scanned on the machine via a network. The following transmission
methods are available for the Network scan functions.

- Scan to E-Mail

- Scan to SMB

- Scan to FTP

- Scan to WebDAV

- Save in User BOX

- Web Service

G3 fax function

This function transmits image data scanned on the machine via a telephone line.

Network Fax function

This function transmits image data scanned on the machine via a network. Like the G3 fax function, data
transmission/reception is performed mostly between compatible devices. Similar functionality can be used
with less communication cost by communicating via a network connection. The following transmission
methods are available for the Network Fax functions.

- Internet Fax

- IP Address Fax

Representation of product name

Product name Representation

bizhub C353/C253/C203 This machine, C353/C253/C203

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

Microsoft Windows Vista Windows Vista

Combination of OS Windows NT 4.0/2000/XP

In this manual, an abbreviation for the applicable transmission method appears after a function name used
as a headline.

Transmission method Abbreviation

G3 fax G3

Internet Fax I-FAX

IP Address Fax IP

Scan to E-Mail E-Mail

Scan to FTP FTP

Scan to SMB SMB

Scan to WebDAV WebDAV

Save in User BOX BOX

When the G3 fax, IP address fax, and Internet fax functions are cited in com­bination

G3/IP/I-FAX

C353/C253/C203 x-18

Explanation of manual conventions

C353/C253/C203 x-19

C353/C253/C203 x-20

User’s Guides

This machine is provided with printed manuals and PDF manuals on the User’s Guide CD.

Printed manual

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual contains operating procedures and descriptions of the most frequently used functions, allowing
the machine to immediately be used.

In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

Be sure to read this manual before using the machine.

User’s Guide CD manuals

User’s Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and machine maintenance.

Refer to this manual for details on the paper and originals, copy procedures using convenient Application
functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Enlarge Display Operations]

This manual contains details on operating procedures in Enlarge Display mode.

Refer to this manual for details on using copy, scanner, G3 fax, and network fax operations in Enlarge Display
mode.

User’s Guide [Print Operations]

This manual contains details of the printing functions that can be specified with the standard built-in printer
controller.

Refer to this manual for operating procedures on using the printing functions.

User’s Guide [Box Operations]

This manual contains operating procedures for using the user boxes on the hard disk.

Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring
data.

User’s Guide [Network Scan/Fax/Network Fax Operations] (this manual)

This manual contains details on the network scan, G3 fax, and network fax operations.

Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax and IP
address fax operations.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to send a fax directly from a
computer.

Refer to this manual for operating procedures on using the PC-FAX functions.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Network Administrator]

This manual contains descriptions on setting methods for each function utilizing network connection, mainly
using the PageScope Web Connection.

Refer to this manual for details on using network functions.

User’s Guide [Advanced Function Operations]

This User’s Guide describes overview and usage of functions that become available by registering the
optional license kit and enabling its function, and functions that become available by connecting the MFP
with applications.

In order to use the functions effectively, please read this User’s Guide.

The following models support the advanced function.

bizhub C650/C550/C451/C353/C253/C203

C353/C253/C203 x-21

Trademarks/Copyrights

This manual contains descriptions on trademarks and copyrights.

Be sure to read this manual before using the machine

C353/C253/C203 x-22

1

Before using Network
Scan/Fax/Network Fax
functions

Before using Network Scan/Fax/Network Fax functions

1 Before using Network Scan/Fax/Network Fax functions

1.1 Information before saving documents

1.1.1 Transmission functions

Function type

This machine can send and receive scanned images over the network or telephone line. This User’s Guide
contains descriptions of the following functions.

1

Network Scan functions • Scan to E-Mail

Fax function • G3 fax transmission/reception

Network Fax function • Internet fax (I-FAX)

• FTP TX

•SMB TX

• Save in User Box

•WebDAV TX

•Web Service

•Polling

• IP Address Fax

2

Reminder

When turning off the [main power switch] and turning it on again, wait for 10 seconds or longer after
power-off, and then turn on the power again. The machine may not operate correctly if it is turned on
immediately after being turned off.

Precautions for using fax function (G3)

This machine cannot send/receive faxes in color.

The telephone line types which can be connected to this machine are as follows:

- Subscribed telephone line (Including fax network)

- PBX (two-wire private branch exchange)

Check the telephone line for the following:

- You cannot connect a business phone as an external telephone.

- If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited,

or the Super G3 fax may not be available.

With the factory default settings, a communication error occurs at rare conditions. This is caused by the
multiplexed device being set to the lowest possible band for voice transmission. These limitations vary
depending on network configurations. For details, contact your network administrator.

2

Note

To use the fax function, an optional Fax kit must be installed.

Precautions for using network fax

The following conditions are required to use the network fax function.

- The machine is connected to the network. (required)

The machine can be used in a TCP/IP network connection. First, connect the cable for connecting to the
network.

For details, refer to "Network connection and settings" on page 3-2. To use this machine on a network,
settings such as the IP address of the machine must be specified. For details, refer to the User’s Guide
[Network Administrator].

C353/C253/C203 1-2

Before using Network Scan/Fax/Network Fax functions

Precautions for using Internet fax

The following conditions are required to use the Internet Fax function.

- This machine is connected to a network, enabling to send/receive E-Mail messages.

- In "Network Fax Function Setting" of Administrator Settings, the Network Fax function is set to "ON".

When an E-Mail message is sent, the attachment file may be damaged depending on the network conditions.
Always check the attached file for damage.

Even if the TX Result screen or Activity Report screen indicates "----", due to a problem in an Internet
pathway, the E-Mail message may not be delivered to the recipient. "----" indicates that a message is sent
to the server successfully. If the machine receives a message disposition notification (MDN), "OK" appears
in the TX Result screen or the Activity Report screen. To send/receive an important data, use the G3 fax
function.

!

Detail

To use the Internet Fax function, setting by a service engineer is required. For details, contact your
service representative.

2

Note

For details on "Network Fax Function Settings", refer to the User’s Guide [Network Administrator].

1

2

Note

To use the IP address fax function, an optional Fax kit must be installed.

Precautions for using IP Address Fax

You cannot add an extension telephone line if the IP Address Fax function is used.

The IP Address Fax function is available only between the compatible models of Konica Minolta. We cannot
guarantee proper operation other than the compatible models.

!

Detail

To use the IP Address Fax function, setting by a service engineer is required. For details, contact your
service representative.

1.1.2 User authentication

This machine can be set so that an account or user name and a password must be entered in order to use
the machine. Contact the administrator for authorized account or user name.

Machine authentication

Enter the user name and password, and then touch [Login] or press the [Access] key.

C353/C253/C203 1-3

Before using Network Scan/Fax/Network Fax functions

External server authentication

Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key.

Account track

Enter the account name and password, and then touch [Login] or press the [Access] key.

1

!

Detail

If "Prohibit Functions When Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an
incorrect password the specified number of times, that user is locked out and can no longer use the
machine. Contact the administrator to cancel operation restrictions.

If authentication is performed with PageScope Authentication Manager, contact your server
administrator for log on.

C353/C253/C203 1-4

Before using Network Scan/Fax/Network Fax functions

1.1.3 Limitation on file name

Document data to be saved can be named.

A name can contain a maximum of 30 characters.

The name can also be changed after it is saved.

The name can be specified when the data is saved; however, if the data is saved without a name specified,
a preset name is applied.

Preset names are created by combining the following elements.

As an example, the name "CKMBT_C35308102315230" is used.

Item Description

C This letter indicates the mode when the document was saved.

C: Copy
S: Fax/Scan
P: Print

KMBT_C353 This represents the name of the device that scanned the data. The factory default is

"KMBT_(product name)". This name can be changed with the "Device Name" param­eter in the "Administrator/Machine Settings" in Administrator Settings. A name of up
to 10 characters can be specified.

08102315230 This indicates the year (last two digits of A.D.), month, day, hour and minutes when the

data was scanned. The last digit is a serial number if the document is part of a series
of scans.

_0001 This indicates the page when multi-page data is scanned. This number does not ap-

pear in "File Name" indication; however, it is added automatically as part of the name
when the file is transmitted. Consider this when creating a file name so that it meets
the naming requirements of the server receiving the files, for example, when data is
sent by FTP.

.TIF This is the extension for the specified data format. This text does not appear in "File

Name"; however, it is added automatically as part of the name when the file is trans­mitted.

1

!

Detail

"S" appears for documents saved in the Fax/Scan mode screen or the User Box screen.

C353/C253/C203 1-5

Before using Network Scan/Fax/Network Fax functions

1.2 Overview

1.2.1 Available Network Scan functions

"Scanning" refers to the operation of reading images of an original fed through the ADF or placed on the
original glass. The Scan functions can be used to temporarily store the scan data on the internal memory of
the machine and transmit the data over the network.

Scan to E-Mail

Scanned data can be sent to a specified E-Mail address. Select the destinations from the touch panel of the
machine for sending the scanned data as an E-Mail attachment.

Original

1

Machine

E-Mail and scan data

Memory

SMTP server POP server

E-Mail reception

Internet

FTP TX

Scanned data can be uploaded to a specified FTP server. Enter the FTP server address, login password and
other information from the touch panel of this machine.

The data uploaded to the FTP server can be downloaded from a computer on the network.

Original

Machine

Scan data

Download

Memory

FTP server

Internet

C353/C253/C203 1-6

Before using Network Scan/Fax/Network Fax functions

SMB TX

Scanned data can be sent to a shared folder on a specified computer. Enter the host name, file path and
other information from the touch panel of the machine.

Original

Machine

1

Scan data

Memory

Save to a shared folder

Save in User Box

Scanned data can be saved in a user box created on the hard disk of this machine, allowing the data to be
reused. The file name can be entered from the touch panel of this machine when the data is saved.

Other data such as received fax data can also be stored in user boxes. For details, refer to the User’s Guide
[Box Operations].

Machine

Hard disk

C353/C253/C203 1-7