Konica Minolta BIZHUB C203, BIZHUB C253, BIZHUB C353 User Manual

User’s Guide [Network Scan/Fax/Network Fax Operations]

Introduction

Thank you for purchasing this machine.

This User’s Guide describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the network scan/fax/network fax operations of bizhub C353/C253/C203. In order to allow
functionality of this product fully and to use it effectively, please read this User’s Guide as necessary.

In order to operate the machine safely and properly, be sure to read the Quick Guide
[Copy/Print/Fax/Scan/Box Operations].

For descriptions on trademarks and copyrights, refer to the accompanying [Trademarks/Copyrights].

Illustrations shown in the User’s Guide may differ from actual machine.

C353/C253/C203 x-1

To check on the function you want to use

This manual contains details on setting up the functions.

Understanding general operation flow

This manual provides a separate chapter "Operation flow" to describe how to use the major functions of this
machine. The flow charts in the chapter help to understand the general flow of operations such as scan and
fax transmission.

Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about
the function settings.

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Using menu trees

Various functions can be specified for this machine. To find out the specific setting items under certain
button, or the list of items that can be specified, refer to the "Menu tree" page. On the menu tree pages, there
is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages
of the function to see more details about the function settings.

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Contents

Introduction

To check on the function you want to use ...........................................................................................................x-2

Understanding general operation flow ....................................................................................................x-2

Using menu trees .....................................................................................................................................x-3

Contents ..................................................................................................................................................................x-4

About this manual.................................................................................................................................................x-17

Contents ................................................................................................................................................x-17

Functions covered in this manual ..........................................................................................................x-18

Network Scan functions ........................................................................................................................x-18

G3 fax function ......................................................................................................................................x-18

Network Fax function ............................................................................................................................x-18

Representation of product name ...........................................................................................................x-18

Explanation of manual conventions .......................................................................................................x-19

User’s Guides........................................................................................................................................................x-21

Printed manual .......................................................................................................................................x-21

User’s Guide CD manuals .....................................................................................................................x-21

1 Before using Network Scan/Fax/Network Fax functions

1.1 Information before saving documents................................................................................................ 1-2

1.1.1 Transmission functions.............................................................................................................................1-2

Function type............................................................................................................................................1-2

Precautions for using fax function (G3) ....................................................................................................1-2

Precautions for using network fax............................................................................................................1-2

Precautions for using Internet fax.............................................................................................................1-3

Precautions for using IP Address Fax ......................................................................................................1-3

1.1.2 User authentication...................................................................................................................................1-3

Machine authentication ............................................................................................................................1-3

External server authentication ..................................................................................................................1-4

Account track ...........................................................................................................................................1-4

1.1.3 Limitation on file name..............................................................................................................................1-5

1.2 Overview................................................................................................................................................ 1-6

1.2.1 Available Network Scan functions ............................................................................................................1-6

1.2.2 Available Fax functions.............................................................................................................................1-9

1.2.3 Available Network Fax functions ............................................................................................................1-10

Scan to E-Mail ..........................................................................................................................................1-6

FTP TX ......................................................................................................................................................1-6

SMB TX.....................................................................................................................................................1-7

Save in User Box ......................................................................................................................................1-7

WebDAV TX ..............................................................................................................................................1-8

Web Service..............................................................................................................................................1-8

G3 fax transmission/reception..................................................................................................................1-9

Polling .......................................................................................................................................................1-9

Internet Fax.............................................................................................................................................1-10

IP Address Fax .......................................................................................................................................1-10

2 Control panel/touch panel

2.1 Control panel......................................................................................................................................... 2-2

2.2 Touch panel........................................................................................................................................... 2-4

2.2.1 Screen layout............................................................................................................................................2-4

Icons on the touch panel ..........................................................................................................................2-4

2.2.2 Display with/without optional settings......................................................................................................2-5

2.2.3 Display and operation of the left panel .....................................................................................................2-6

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Without fax kit...........................................................................................................................................2-5

With fax kit................................................................................................................................................2-5

Job List .....................................................................................................................................................2-6

Job List - Delete .......................................................................................................................................2-7

Job List - Job Details................................................................................................................................2-7

Check Job - Check Job Settings ...........................................................................................................2-11

Check Job - Check Job Settings - Destination Settings........................................................................2-11

Check Job - Check Job Settings - Scan Settings..................................................................................2-12

Check Job - Check Job Settings - Original Settings..............................................................................2-12

Check Job - Check Job Settings - Communication Settings ................................................................2-12

Check Job - Check Job Settings - Check E-Mail Settings ....................................................................2-13

3 Registration of basic information

3.1 To begin operation ............................................................................................................................... 3-2

3.1.1 Required environment and equipment .....................................................................................................3-2

3.1.2 Network connection and settings.............................................................................................................3-2

Network connection .................................................................................................................................3-2

Network settings.......................................................................................................................................3-2

Specifying the E-Mail address of the machine.........................................................................................3-3

3.1.3 Connecting a modular cable ....................................................................................................................3-3

3.2 Address Registration............................................................................................................................ 3-4

3.2.1 Address Book ...........................................................................................................................................3-4

3.2.2 Group........................................................................................................................................................3-4

3.3 Optional settings................................................................................................................................... 3-5

3.4 Using Web services .............................................................................................................................. 3-6

3.4.1 Settings required for using Web services.................................................................................................3-6

3.4.2 Installing the driver of this machine on the computer ..............................................................................3-6

Fax/Scan programs ..................................................................................................................................3-5

Setting display contents...........................................................................................................................3-5

Pre-installation checking ..........................................................................................................................3-6

Installation procedure...............................................................................................................................3-7

4 Transmitting data

4.1 Operation flow....................................................................................................................................... 4-2

4.1.1 Scan/Network fax .....................................................................................................................................4-2

4.1.2 Fax (G3) ....................................................................................................................................................4-4

4.1.3 Recalling a program..................................................................................................................................4-6

4.1.4 Broadcasting ............................................................................................................................................4-9

4.2 Using Advanced Preview ................................................................................................................... 4-11

4.2.1 Preview screen .......................................................................................................................................4-11

Preview - View Pages.............................................................................................................................4-11

Preview - View Pages - Change Setting.................................................................................................4-12

Preview - View Status.............................................................................................................................4-12

4.2.2 Sending using Advanced Preview..........................................................................................................4-13

4.3 Menu tree in Fax/Scan mode............................................................................................................. 4-15

Address Book tab...................................................................................................................................4-15

Direct Input tab.......................................................................................................................................4-15

Job History tab .......................................................................................................................................4-16

Address Search tab................................................................................................................................4-17

Off-Hook tab...........................................................................................................................................4-17

Scan Settings .........................................................................................................................................4-17

Original Settings .....................................................................................................................................4-19

Communication Settings ........................................................................................................................4-20

4.4 Initial screen for fax/scan operations............................................................................................... 4-22

4.4.1 Screen layout..........................................................................................................................................4-22

4.4.2 Address Book .........................................................................................................................................4-23

Group......................................................................................................................................................4-23

Search - Address Type...........................................................................................................................4-23

Search - Index ........................................................................................................................................4-24

Search - Detail Search............................................................................................................................4-25

Detail Search - Search Options..............................................................................................................4-25

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4.4.3 Direct Input .............................................................................................................................................4-25

4.4.4 Direct Input - Fax....................................................................................................................................4-26

4.4.5 Direct Input - E-Mail ...............................................................................................................................4-26

4.4.6 Direct Input - User Box...........................................................................................................................4-27

4.4.7 Direct Input - Internet Fax.......................................................................................................................4-27

RX Ability (Destination) ...........................................................................................................................4-27

4.4.8 Direct Input - IP Address Fax .................................................................................................................4-28

4.4.9 Direct Input - PC (SMB) ..........................................................................................................................4-28

Host Name..............................................................................................................................................4-28

File Path..................................................................................................................................................4-28

User Name..............................................................................................................................................4-28

Password................................................................................................................................................4-28

Reference ...............................................................................................................................................4-29

Next Destination .....................................................................................................................................4-29

4.4.10 Direct Input - FTP ...................................................................................................................................4-29

Host Name..............................................................................................................................................4-29

File Path..................................................................................................................................................4-29

User Name..............................................................................................................................................4-29

Password................................................................................................................................................4-29

Detailed Settings ....................................................................................................................................4-30

Next Destination .....................................................................................................................................4-30

4.4.11 Direct Input - WebDAV ...........................................................................................................................4-30

Host Name..............................................................................................................................................4-30

File Path..................................................................................................................................................4-30

User Name..............................................................................................................................................4-30

Password................................................................................................................................................4-30

Detailed Settings ....................................................................................................................................4-31

Next Destination .....................................................................................................................................4-31

4.4.12 Direct Input - Web Service .....................................................................................................................4-31

4.4.13 Job History (G3)......................................................................................................................................4-32

4.4.14 Address Search - Search .......................................................................................................................4-32

4.4.15 Address Search - Advanced Search ......................................................................................................4-33

4.4.16 Off-Hook (G3) .........................................................................................................................................4-34

4.5 Scan Settings ...................................................................................................................................... 4-35

4.5.1 Basic - Original Type ..............................................................................................................................4-35

4.5.2 Basic - Simplex/Duplex ..........................................................................................................................4-36

4.5.3 Basic - Resolution ..................................................................................................................................4-36

4.5.4 File Type .................................................................................................................................................4-37

Detail.......................................................................................................................................................4-31

Search.....................................................................................................................................................4-32

Name ......................................................................................................................................................4-33

E-Mail Addr.............................................................................................................................................4-33

Fax Number ............................................................................................................................................4-33

Last Name ..............................................................................................................................................4-33

First Name ..............................................................................................................................................4-33

City..........................................................................................................................................................4-33

Company Name......................................................................................................................................4-33

Department.............................................................................................................................................4-33

OR/AND/STARTS WITH/ENDS WITH ....................................................................................................4-34

Manual transmission...............................................................................................................................4-34

Text.........................................................................................................................................................4-35

Text/Photo ..............................................................................................................................................4-35

Photo ......................................................................................................................................................4-35

Dot Matrix Original..................................................................................................................................4-35

Copied Paper..........................................................................................................................................4-35

1-Sided ...................................................................................................................................................4-36

2-Sided ...................................................................................................................................................4-36

Cover + 2-Sided .....................................................................................................................................4-36

File Type .................................................................................................................................................4-37

Scan Settings .........................................................................................................................................4-37

Encryption - Encryption Level, Password, Document Permissions, and Detail Settings.......................4-38

Encryption - Password ...........................................................................................................................4-38

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Encryption - Document Permissions......................................................................................................4-38

Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other content ......4-38

Encryption - Detail Settings - Changes Allowed ....................................................................................4-39

Stamp Composition................................................................................................................................4-40

4.5.5 Scan Settings - Density ..........................................................................................................................4-40

4.5.6 Scan Settings - Separate Scan ..............................................................................................................4-41

4.5.7 Quality Adjustment .................................................................................................................................4-41

4.5.8 Erase.......................................................................................................................................................4-43

4.5.9 Book Scan - Book Copy.........................................................................................................................4-43

4.5.10 Application - Scan Size ..........................................................................................................................4-45

4.5.11 Application - Annotation.........................................................................................................................4-47

4.5.12 Application - Stamp/Composition - Date/Time ......................................................................................4-47

4.5.13 Application - Stamp/Composition - Page Number ................................................................................4-49

4.5.14 Application - Stamp/Composition - Stamp ............................................................................................4-51

4.5.15 Application - Stamp/Composition - Header/Footer ...............................................................................4-53

Color (E-Mail/User Box/SMB/FTP/WebDAV/IP).....................................................................................4-41

Auto Color...............................................................................................................................................4-42

Full Color ................................................................................................................................................4-42

Gray Scale ..............................................................................................................................................4-42

Black.......................................................................................................................................................4-42

Background Removal .............................................................................................................................4-42

Sharpness...............................................................................................................................................4-42

Frame Erase............................................................................................................................................4-43

Book Spread...........................................................................................................................................4-43

Separation ..............................................................................................................................................4-44

Front Cover.............................................................................................................................................4-44

Front + Back Covers...............................................................................................................................4-44

Book Erase - Frame Erase......................................................................................................................4-44

Book Erase - Center Erase .....................................................................................................................4-44

Binding Position......................................................................................................................................4-45

Standard .................................................................................................................................................4-45

Custom Size ...........................................................................................................................................4-46

Photo Size ..............................................................................................................................................4-46

Selecting an annotation user box...........................................................................................................4-47

Date Format............................................................................................................................................4-47

Time Format............................................................................................................................................4-47

Pages......................................................................................................................................................4-47

Text Color ...............................................................................................................................................4-48

Text Size .................................................................................................................................................4-48

Print Position - Print Position..................................................................................................................4-48

Print Position - Fine-Tune.......................................................................................................................4-49

Starting Page Number ............................................................................................................................4-49

Starting Chapter Number .......................................................................................................................4-49

Page Number Type.................................................................................................................................4-49

Text Color ...............................................................................................................................................4-50

Text Size .................................................................................................................................................4-50

Print Position - Print Position..................................................................................................................4-50

Print Position - Fine-Tune.......................................................................................................................4-51

Stamp Type/Preset Stamps ...................................................................................................................4-51

Pages......................................................................................................................................................4-51

Text Color ...............................................................................................................................................4-52

Text Size .................................................................................................................................................4-52

Print Position - Print Position..................................................................................................................4-52

Print Position - Fine-Tune.......................................................................................................................4-53

Recall Header/Footer..............................................................................................................................4-53

Check/Change Temporarily....................................................................................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings.............................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings - Text ..................................................4-54

Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.........................................4-55

Check/Change Temporarily - Header Settings/Footer Settings - Other ................................................4-55

Check/Change Temporarily - Pages ......................................................................................................4-55

Check/Change Temporarily - Text Color................................................................................................4-56

Check/Change Temporarily - Text Size..................................................................................................4-56

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4.5.16 Application - Send & Print ......................................................................................................................4-56

Send & Print............................................................................................................................................4-56

Copies.....................................................................................................................................................4-57

Simplex/Duplex ......................................................................................................................................4-57

Staple......................................................................................................................................................4-57

Staple - Position Setting.........................................................................................................................4-57

4.5.17 Application - TX Stamp (G3/IP/I-FAX) ....................................................................................................4-57

TX Stamp ................................................................................................................................................4-57

Printing a TX stamp ................................................................................................................................4-58

4.5.18 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX) .............................................................4-58

4.6 Original Settings ................................................................................................................................. 4-59

4.6.1 Special Original - Mixed Original ............................................................................................................4-59

4.6.2 Special Original - Z-Folded Original .......................................................................................................4-59

4.6.3 Special Original - Long Original..............................................................................................................4-59

4.6.4 Direction Settings - Original Direction ....................................................................................................4-59

4.6.5 Direction Settings - Binding Position......................................................................................................4-60

4.6.6 Total # of Pages (Quick Memory TX) (G3) ..............................................................................................4-60

4.6.7 Despeckle...............................................................................................................................................4-61

4.7 Communication Settings ................................................................................................................... 4-62

4.7.1 Line Settings (G3) ...................................................................................................................................4-62

Overseas TX ...........................................................................................................................................4-62

ECM OFF ................................................................................................................................................4-62

V. 34 OFF................................................................................................................................................4-62

Check Dest. & Send ...............................................................................................................................4-63

Select Line ..............................................................................................................................................4-63

4.7.2 E-Mail Settings (E-Mail/I-FAX) ................................................................................................................4-63

About E-Mail settings .............................................................................................................................4-63

Document Name.....................................................................................................................................4-63

Subject....................................................................................................................................................4-64

From .......................................................................................................................................................4-64

Body .......................................................................................................................................................4-65

4.7.3 URL Notification Setting (FTP/SMB/WebDAV) .......................................................................................4-65

URL notification ......................................................................................................................................4-65

Detail Search ..........................................................................................................................................4-66

Direct Input .............................................................................................................................................4-66

4.7.4 Communication Method Settings (G3) ...................................................................................................4-66

4.7.5 E-Mail Encryption (E-Mail) ......................................................................................................................4-71

4.7.6 Adding Digital Signature (E-Mail)............................................................................................................4-72

4.7.7 Fax Header Settings (G3/IP/I-FAX).........................................................................................................4-72

4.8 Redialing (G3/IP) ................................................................................................................................. 4-73

4.8.1 Redial......................................................................................................................................................4-73

4.8.2 Manual redialing .....................................................................................................................................4-73

4.8.3 Fax Retransmit (G3)................................................................................................................................4-73

Quick Memory TX ...................................................................................................................................4-67

Polling RX - Normal ................................................................................................................................4-67

Polling RX - Bulletin ................................................................................................................................4-68

Timer TX..................................................................................................................................................4-69

Password TX...........................................................................................................................................4-69

Polling TX - Normal............................................................................................................

Polling TX - Bulletin ................................................................................................................................4-70

F-Code TX ..............................................................................................................................................4-71

.....................4-70

5 Receiving data (G3/IP/I-FAX)

5.1 Receiving data (G3: When the external phone is not connect) ........................................................ 5-2

5.1.1 Auto RX (fax only) .....................................................................................................................................5-2

5.2 Receiving data (G3: When the external phone is connect)............................................................... 5-3

5.2.1 Manual RX (phone only)............................................................................................................................5-3

5.3 Receiving data (I-FAX).......................................................................................................................... 5-4

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Automatic reception .................................................................................................................................5-4

Manual reception......................................................................................................................................5-4

5.4 Receiving data (IP)................................................................................................................................ 5-5

5.5 In-memory proxy reception ................................................................................................................. 5-6

5.5.1 In-memory proxy reception ......................................................................................................................5-6

5.5.2 Forwarding jobs stored in the memory (G3).............................................................................................5-6

5.6 Recording data upon reception .......................................................................................................... 5-7

5.6.1 To output in reduced printing ...................................................................................................................5-7

5.6.2 To output in reduced printing according to the paper size ......................................................................5-7

Step 1: Selecting the optimal paper size..................................................................................................5-8

Step 2: Selecting paper for actual printing...............................................................................................5-8

Printing limitations ..................................................................................................................................5-10

5.6.3 To output in full size................................................................................................................................5-11

5.6.4 Recording method for received data......................................................................................................5-12

5.7 Reception information........................................................................................................................ 5-13

Printed inside the original .......................................................................................................................5-13

Printed outside the original.....................................................................................................................5-13

6 Useful functions (G3/IP/I-FAX)

6.1 Memory RX (GS3/IP/I-FAX).................................................................................................................. 6-2

6.2 PC-FAX reception (G3) ......................................................................................................................... 6-3

6.3 TSI distribution (G3).............................................................................................................................. 6-4

6.4 Confidential communication (G3)........................................................................................................ 6-5

6.5 Relay distribution (G3).......................................................................................................................... 6-6

6.5.1 Relay distribution......................................................................................................................................6-6

6.5.2 To enable relay distribution ......................................................................................................................6-6

6.5.3 Transmitting faxes to a relay distribution station......................................................................................6-7

6.6 Polling TX/RX (G3) ................................................................................................................................ 6-8

6.6.1 Polling TX..................................................................................................................................................6-8

6.6.2 Polling RX .................................................................................................................................................6-8

6.7 Bulletin (G3) ........................................................................................................................................... 6-9

6.8 Sending/receiving data using extension lines (G3) ......................................................................... 6-10

6.9 Forwarding fax (G3) ............................................................................................................................ 6-11

Settings necessary for confidential reception ..........................................................................................6-5

Performing confidential reception ............................................................................................................6-5

Performing confidential transmission .......................................................................................................6-5

7 Explanation of reports/lists

7.1 Types of reports/lists ........................................................................................................................... 7-2

7.1.1 Reports .....................................................................................................................................................7-2

7.1.2 List ............................................................................................................................................................7-3

7.2 Common lists ........................................................................................................................................ 7-4

7.2.1 Address Book List ....................................................................................................................................7-4

7.2.2 Group List .................................................................................................................................................7-5

7.2.3 Program List .............................................................................................................................................7-6

7.3 Reports/lists common to G3/IP/I-FAX................................................................................................ 7-8

7.3.1 Activity report ...........................................................................................................................................7-8

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To print it out ............................................................................................................................................7-4

Output example ........................................................................................................................................7-4

Items to be printed out .............................................................................................................................7-5

To print it out ............................................................................................................................................7-5

Output example ........................................................................................................................................7-6

Items to be printed out .............................................................................................................................7-6

Output example ........................................................................................................................................7-7

Items to be printed out .............................................................................................................................7-7

Output example ........................................................................................................................................7-8

Items to be printed out .............................................................................................................................7-8

7.3.2 TX Result report........................................................................................................................................7-9

7.3.3 Broadcasting TX report ..........................................................................................................................7-10

7.3.4 Job Settings List.....................................................................................................................................7-10

7.4 Reports output in G3 Fax operations................................................................................................ 7-14

7.4.1 Polling TX report .....................................................................................................................................7-14

7.4.2 Polling RX report.....................................................................................................................................7-14

7.4.3 Sequential polling RX report...................................................................................................................7-14

7.4.4 TX reservation report ..............................................................................................................................7-15

7.4.5 Polling TX reservation report ..................................................................................................................7-15

7.4.6 Broadcasting TX reservation report........................................................................................................7-15

7.4.7 One-destination polling RX reservation report .......................................................................................7-16

7.4.8 Sequential polling RX reservation report ................................................................................................7-16

7.4.9 Confidential RX report ............................................................................................................................7-16

7.4.10 Bulletin TX report....................................................................................................................................7-17

7.4.11 Relay report ............................................................................................................................................7-17

7.4.12 Relay request filing report.......................................................................................................................7-17

7.4.13 PC-FAX TX error report ..........................................................................................................................7-18

7.5 Reports output in Internet fax operations........................................................................................ 7-19

7.5.1 Network fax RX error report....................................................................................................................7-19

7.5.2 Print MDN Message................................................................................................................................7-19

7.5.3 Print DSN Message ................................................................................................................................7-20

7.5.4 Normally received message body ..........................................................................................................7-20

7.5.5 E-Mail Subject/Text List .........................................................................................................................7-21

7.6 Reports output in IP operations........................................................................................................ 7-22

7.6.1 Network fax RX error report....................................................................................................................7-22

To print it out ..........................................................................................................................................7-10

Fax settings list.......................................................................................................................................7-11

Relay list .................................................................................................................................................7-12

RX user box by sender (TSI) ...................................................................................................................7-12

List of confidential and bulletin user boxes ............................................................................................7-13

To print it out ..........................................................................................................................................7-21

Output example ......................................................................................................................................7-21

8 User mode settings

8.1 Menu trees in User mode..................................................................................................................... 8-2

8.1.1 One-Touch/User Box Registration ...........................................................................................................8-2

8.1.2 User Settings ............................................................................................................................................8-5

8.1.3 Recall Scan/Fax Program.........................................................................................................................8-6

8.2 One-Touch/User Box Registration...................................................................................................... 8-7

8.2.1 Displaying the One-Touch/User Box Registration screen........................................................................8-7

8.2.2 Address Book - E-Mail .............................................................................................................................8-7

No. ............................................................................................................................................................8-8

Name ........................................................................................................................................................8-8

E-Mail Address .........................................................................................................................................8-8

Index .........................................................................................................................................................8-9

Icon...........................................................................................................................................................8-9

8.2.3 Address Book - User Box.......................................................................................................................8-10

No. ..........................................................................................................................................................8-10

Name ......................................................................................................................................................8-10

User Box.................................................................................................................................................8-11

Index .......................................................................................................................................................8-11

Icon.........................................................................................................................................................8-11

8.2.4 Address Book - Fax................................................................................................................................8-12

No. ..........................................................................................................................................................8-13

Name ......................................................................................................................................................8-13

Address...................................................................................................................................................8-13

Line Settings...........................................................................................................................................8-14

Index .......................................................................................................................................................8-15

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Icon.........................................................................................................................................................8-15

8.2.5 Address Book - PC (SMB)......................................................................................................................8-16

No. ..........................................................................................................................................................8-17

Name ......................................................................................................................................................8-17

User ID....................................................................................................................................................8-17

Password................................................................................................................................................8-17

Host Address ..........................................................................................................................................8-17

File Path..................................................................................................................................................8-18

Reference ...............................................................................................................................................8-18

Index .......................................................................................................................................................8-18

Icon.........................................................................................................................................................8-19

8.2.6 Address Book - FTP ...............................................................................................................................8-19

8.2.7 Address Book - WebDAV .......................................................................................................................8-23

8.2.8 Address Book - IP Address Fax .............................................................................................................8-26

8.2.9 Address Book - Internet Fax...................................................................................................................8-29

8.2.10 Group......................................................................................................................................................8-32

8.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX) .....................................................................................8-34

8.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX).........................................................................................8-35

8.2.13 Scan/Fax Program..................................................................................................................................8-35

No. ..........................................................................................................................................................8-20

Name ......................................................................................................................................................8-20

Host Address ..........................................................................................................................................8-21

File Path..................................................................................................................................................8-21

User ID....................................................................................................................................................8-21

Password................................................................................................................................................8-21

anonymous .............................................................................................................................................8-21

PASV.......................................................................................................................................................8-21

Proxy.......................................................................................................................................................8-21

Port Number ...........................................................................................................................................8-21

Index .......................................................................................................................................................8-22

Icon.........................................................................................................................................................8-22

No. ..........................................................................................................................................................8-24

Name ......................................................................................................................................................8-24

User ID....................................................................................................................................................8-24

Password................................................................................................................................................8-24

Host Address ..........................................................................................................................................8-24

File Path..................................................................................................................................................8-25

Proxy.......................................................................................................................................................8-25

SSL Settings ...........................................................................................................................................8-25

Port Number ...........................................................................................................................................8-25

Index ..........................................................................................................................

Icon.........................................................................................................................................................8-25

No. ..........................................................................................................................................................8-27

Name ......................................................................................................................................................8-27

IP Address ..............................................................................................................................................8-27

Port Number ...........................................................................................................................................8-27

Destination Machine Type ......................................................................................................................8-27

Index .......................................................................................................................................................8-28

Icon.........................................................................................................................................................8-28

No. ..........................................................................................................................................................8-30

Name ......................................................................................................................................................8-30

E-Mail Address .......................................................................................................................................8-30

RX Ability (Destination) ...........................................................................................................................8-30

Index .......................................................................................................................................................8-31

Icon.........................................................................................................................................................8-31

Name ......................................................................................................................................................8-32

Select Group...........................................................................................................................................8-32

Icon.........................................................................................................................................................8-33

Check Program Settings ........................................................................................................................8-33

Subject....................................................................................................................................................8-34

Body .......................................................................................................................................................8-35

Register Scan/Fax Program ...................................................................................................................8-36

Register Program - Name.......................................................................................................................8-36

.............................8-25

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Register Program - Address...................................................................................................................8-36

Register Program - URL Notif. Destination ............................................................................................8-37

Check Program Settings ........................................................................................................................8-37

Check Program Settings - Check Address ............................................................................................8-37

Check Program Settings - Check Scan Settings ...................................................................................8-38

Check Program Settings - Check Original Settings ...............................................................................8-38

Check Program Settings - Communication Settings .............................................................................8-38

Check Program Settings - Check E-Mail Settings .................................................................................8-39

Check Program Settings - Check URL Notif. Destination ......................................................................8-39

Delete......................................................................................................................................................8-39

8.2.14 Create User Box - Confidential User Box (G3).......................................................................................8-40

8.2.15 Create User Box - Bulletin Board User Box (G3)....................................................................................8-40

8.2.16 Create User Box - Relay User Box (G3) .................................................................................................8-40

8.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations ...............................................8-40

Address Book .........................................................................................................................................8-40

Group......................................................................................................................................................8-41

Program ..................................................................................................................................................8-41

8.3 User Settings....................................................................................................................................... 8-42

8.3.1 Displaying the User Settings screen.......................................................................................................8-42

8.3.2 Custom Display Settings - Scan/Fax Settings .......................................................................................8-42

Default Tab .............................................................................................................................................8-42

Program Default......................................................................................................................................8-43

Address Book Index Default...................................................................................................................8-43

Shortcut Key 1/Shortcut Key 2...............................................................................................................8-43

Default Address Book.............................................................................................................................8-44

8.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX).................................................................8-44

TX Display...............................................................................................................................................8-44

RX Display ..............................................................................................................................................8-45

8.3.4 Custom Display Settings - Search Option Settings (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)......8-45

8.3.5 Scan/Fax Settings ..................................................................................................................................8-46

JPEG Compression Level (E-Mail/Box/SMB/FTP/WebDAV/Web Service/IP)........................................8-46

Black Compression Level.......................................................................................................................8-46

TWAIN Lock Time...................................................................................................................................8-47

Default Scan/Fax Settings......................................................................................................................8-47

Compact PDF/XPS Compression Level (E-Mail/Box/SMB/FTP/WebDAV)............................................8-47

Color TIFF Type (E-Mail/User Box/SMB/FTP/WebDAV) ........................................................................8-48

9 Administrator mode settings

9.1 First specify these settings.................................................................................................................. 9-2

9.1.1 E-Mail........................................................................................................................................................9-2

Administrator’s E-Mail address ................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

E-Mail TX (SMTP)......................................................................................................................................9-2

9.1.2 User boxes................................................................................................................................................9-2

9.1.3 SMB TX.....................................................................................................................................................9-2

9.1.4 FTP TX ......................................................................................................................................................9-2

9.1.5 G3 FAX......................................................................................................................................................9-2

9.1.6 Internet Fax...............................................................................................................................................9-3

Create User Box .......................................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

SMB Client Setting ...................................................................................................................................9-2

TCP/IP setting...........................................................................................................................................9-2

FTP Settings .............................................................................................................................................9-2

Header Information...................................................................................................................................9-2

Line Parameter Setting .............................................................................................................................9-3

Network Fax Function Setting ..................................................................................................................9-3

Header Information...................................................................................................................................9-3

E-Mail address of the machine.................................................................................................................9-3

Machine Setting........................................................................................................................................9-3

TCP/IP setting...........................................................................................................................................9-3

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E-Mail Settings .........................................................................................................................................9-3

9.1.7 IP Address Fax .........................................................................................................................................9-3

Network Fax Function Setting ..................................................................................................................9-3

Header Information...................................................................................................................................9-3

TCP/IP setting...........................................................................................................................................9-3

SMTP TX/RX Settings...............................................................................................................................9-3

9.2 Menu tree in Administrator mode ....................................................................................................... 9-4

9.2.1 System Settings........................................................................................................................................9-4

9.2.2 Fax Settings..............................................................................................................................................9-5

9.2.3 Security Settings.......................................................................................................................................9-7

9.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) ........................................................ 9-8

9.3.1 Displaying the Administrator Settings screen...........................................................................................9-8

9.3.2 System Settings - Restrict User Access...................................................................................................9-8

Restrict Access to Job Settings - Changing Job Priority .........................................................................9-8

Restrict Access to Job Settings - Change the "From" Address (E-Mail) .................................................9-9

Restrict Operation - Restrict Broadcasting ..............................................................................................9-9

9.3.3 System Settings - Reset Settings - Job Reset - NEXT JOB - Reset Data After Job................................9-9

9.3.4 System Settings - Stamp Settings - Header/Footer Settings ................................................................9-10

Name ......................................................................................................................................................9-10

Header Settings/Footer Settings ............................................................................................................9-10

Header Settings/Footer Settings - Text..................................................................................................9-11

Header Settings/Footer Settings - Date/Time ........................................................................................9-11

Header Settings/Footer Settings - Other................................................................................................9-11

Pages......................................................................................................................................................9-12

Text Color ...............................................................................................................................................9-12

Text Size .................................................................................................................................................9-12

9.3.5 Security Settings - Security Details ........................................................................................................9-13

Manual Destination Input........................................................................................................................9-13

9.4 Administrator Settings (G3) ............................................................................................................... 9-14

9.4.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-14

9.4.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-14

9.4.3 System Settings - Restrict User Access.................................................................................................9-14

Restrict Access to Job Settings - Changing Job Priority .......................................................................9-14

Restrict Operation - Restrict Broadcasting ............................................................................................9-14

9.4.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-15

9.4.5 Fax Settings - Header Information .........................................................................................................9-15

9.4.6 Fax Settings - Header/Footer Position ...................................................................................................9-16

9.4.7 Fax Settings - Line Parameter Setting....................................................................................................9-18

9.4.8 Fax Settings - TX/RX Settings ................................................................................................................9-20

Sender ....................................................................................................................................................9-15

Sender Fax No........................................................................................................................................9-16

Header Position ......................................................................................................................................9-16

Footer Position .......................................................................................................................................9-17

Dialing Method........................................................................................................................................9-18

Receive Mode.........................................................................................................................................9-18

Number of RX Call Rings........................................................................................................................9-19

Number of Redials..................................................................................................................................9-19

Redial Interval .........................................................................................................................................9-19

Line Monitor Sound ................................................................................................................................9-20

Line Monitor Sound Vol. .........................................................................................................................9-20

Duplex Print (RX).....................................................................................................................................9-20

Letter/Ledger over A4/A3 .......................................................................................................................9-21

Print Paper Selection..............................................................................................................................9-21

Print Paper Size ......................................................................................................................................9-22

Incorrect User Box No. Entry..................................................................................................................9-22

Tray Selection for RX Print .....................................................................................................................9-23

Min. Reduction for RX Print....................................................................................................................9-23

Print Separate Fax Pages.......................................................................................................................9-24

File After Polling TX ................................................................................................................................9-24

No. of Sets (RX) ......................................................................................................................................9-24

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9.4.9 Fax Settings - Function Settings ............................................................................................................9-25

Function ON/OFF Setting - F-Code TX ..................................................................................................9-25

Function ON/OFF Setting - Relay RX .....................................................................................................9-25

Function ON/OFF Setting - Relay Printing .............................................................................................9-26

Function ON/OFF Setting - Destination Check Display Function ..........................................................9-26

Function ON/OFF Settings - Confirm Address (TX) (G3) ........................................................................9-26

Function ON/OFF Settings - Confirm Address (Register) (G3)...............................................................9-27

Memory RX Setting.................................................................................................................................9-27

Closed Network RX ................................................................................................................................9-28

Forward TX Setting.................................................................................................................................9-28

Incomplete TX Hold ................................................................................................................................9-29

PC-Fax RX Setting..................................................................................................................................9-30

TSI User Box Setting ..............................................................................................................................9-30

TSI User Box Setting - TSI User Box Registration .................................................................................9-31

TSI User Box Setting - TSI User Box Registration - TSI use box settings.............................................9-31

9.4.10 Fax Settings - PBX Connection Setting .................................................................................................9-32

9.4.11 Fax Settings - Report Settings ...............................................................................................................9-32

Activity Report ........................................................................................................................................9-32

TX Result Report.....................................................................................................................................9-33

Sequential TX Report..............................................................................................................................9-33

Timer Reservation TX Report..................................................................................................................9-33

Confidential RX Report...........................................................................................................................9-34

Bulletin TX Report...................................................................................................................................9-34

Relay TX Result Report...........................................................................................................................9-34

Relay Request Report.............................................................................................................................9-35

PC-Fax TX Error Report..........................................................................................................................9-35

Broadcast Result Report ........................................................................................................................9-35

TX Result Report Check .........................................................................................................................9-36

9.4.12 Fax Settings - Job Settings List .............................................................................................................9-36

9.4.13 Fax Settings - Multi Line Settings...........................................................................................................9-36

Line Parameter Setting - Dialing Method ...............................................................................................9-37

Line Parameter Setting - Number of RX Call Rings................................................................................9-37

Line Parameter Setting - Line Monitor Sound........................................................................................9-37

Function Settings - PC-FAX TX Setting..................................................................................................9-38

Multi Line Setting....................................................................................................................................9-38

Sender Fax No........................................................................................................................................9-38

9.4.14 Security Settings - Security Details ........................................................................................................9-39

Manual Destination Input........................................................................................................................9-39

Restrict Fax TX .......................................................................................................................................9-39

Hide Personal Information ......................................................................................................................9-39

Display Activity Log ................................................................................................................................9-40

9.5 Administrator Settings (IP/I-FAX)...................................................................................................... 9-41

9.5.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-41

9.5.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-41

9.5.3 System Settings - Restrict User Access.................................................................................................9-41

Restrict Access to Job Settings - Changing Job Priority .......................................................................9-41

Restrict Access to Job Settings - Change the "From" Address ............................................................9-41

Restrict Operation - Restrict Broadcasting ............................................................................................9-41

9.5.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-41

9.5.5 Fax Settings - Header Information .........................................................................................................9-41

9.5.6 Fax Settings - Header/Footer Position ...................................................................................................9-41

9.5.7 Fax Settings - Line Parameter Setting (IP) .............................................................................................9-41

Number of Redials..................................................................................................................................9-41

Redial Interval .........................................................................................................................................9-41

9.5.8 Fax Settings - TX/RX Settings ................................................................................................................9-42

9.5.9 Fax Settings - Function Settings ............................................................................................................9-42

Function ON/OFF Setting - Destination Check Display Function ..........................................................9-42

Memory RX Setting.................................................................................................................................9-42

9.5.10 Fax Settings - Report Settings - Output Settings...................................................................................9-42

Activity Report ........................................................................................................................................9-42

TX Result Report.....................................................................................................................................9-42

Sequential TX Report..............................................................................................................................9-42

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Broadcast Result Report ........................................................................................................................9-42

TX Result Report Check .........................................................................................................................9-42

Network Fax RX Error Report.................................................................................................................9-42

MDN Message (I-FAX) ............................................................................................................................9-43

DSN Message (I-FAX).............................................................................................................................9-43

Print E-Mail Message Body (I-FAX) ........................................................................................................9-43

9.5.11 Fax Settings - Job Settings List .............................................................................................................9-43

9.5.12 Fax Settings - Network Fax Settings......................................................................................................9-44

9.5.13 Security Settings - Security Details ........................................................................................................9-45

Black Compression Level.......................................................................................................................9-44

Internet Fax Self RX Ability (I-FAX) .........................................................................................................9-44

Internet Fax Advanced Settings (I-FAX)..................................................................................................9-45

Manual Destination Input........................................................................................................................9-45

Restrict Fax TX .......................................................................................................................................9-45

Hide Personal Information ......................................................................................................................9-45

Display Activity Log ................................................................................................................................9-45

10 PageScope Web Connection

10.1 Using PageScope Web Connection.................................................................................................. 10-2

10.1.1 Operating environment...........................................................................................................................10-2

10.1.2 Accessing PageScope Web Connection................................................................................................10-2

10.1.3 Web browser cache................................................................................................................................10-3

With Internet Explorer.............................................................................................................................10-3

With Netscape Navigator........................................................................................................................10-3

With Mozilla Firefox ................................................................................................................................10-3

10.1.4 Structure of pages..................................................................................................................................10-4

10.2 Logging on and logging off................................................................................................................ 10-6

10.2.1 Login and logout operations...................................................................................................................10-6

When user authentication and account track settings are not specified ...............................................10-6

When user authentication and account track settings are specified .....................................................10-7

10.2.2 Logout.....................................................................................................................................................10-8

10.2.3 Login.......................................................................................................................................................10-9

10.3 Overview of User mode.................................................................................................................... 10-13

10.3.1 Information............................................................................................................................................10-13

10.3.2 Job........................................................................................................................................................10-14

10.3.3 Box .......................................................................................................................................................10-14

10.3.4 Direct Print............................................................................................................................................10-15

10.3.5 Store Address.......................................................................................................................................10-16

10.4 Overview of Administrator mode .................................................................................................... 10-17

10.4.1 Maintenance .........................................................................................................................................10-17

10.4.2 Security.................................................................................................................

10.4.3 Box .......................................................................................................................................................10-19

10.4.4 Print Setting ..........................................................................................................................................10-20

10.4.5 Store Address.......................................................................................................................................10-21

10.4.6 Network ................................................................................................................................................10-22

Options that can be selected when logged on to PageScope Web Connection...................................10-9

Logging on as a public user .................................................................................................................10-10

Logging on as a registered user ...........................................................................................................10-10

Logging on to Administrator mode.......................................................................................................10-11

Logging on as a user box administrator...............................................................................................10-12

................................10-18

11 Fax/Scan function troubleshooting

11.1 Cannot send data ............................................................................................................................... 11-2

11.1.1 G3 Fax ....................................................................................................................................................11-2

11.1.2 Internet fax/IP address fax/network fax/scan transmission

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(E-Mail/SMB/FTP/WebDAV/Web service) ..............................................................................................11-2

11.2 Cannot receive data ........................................................................................................................... 11-4

11.2.1 G3 Fax ....................................................................................................................................................11-4

11.2.2 Internet fax/IP address fax .....................................................................................................................11-5

11.3 Displaying an error message............................................................................................................. 11-6

11.3.1 G3 Fax ....................................................................................................................................................11-6

11.3.2 If the HDD Ready indicator indicates an HDD malfunction: ...................................................................11-6

11.3.3 Network fax error code table..................................................................................................................11-6

Transmission System Error Code...........................................................................................................11-6

Reception system error code .................................................................................................................11-7

11.4 When the message "Contact your Service Rep." appears (Service Call)...................................... 11-8

12 Appendix

12.1 Product specifications ....................................................................................................................... 12-2

12.1.1 Scanning functions .................................................................................................................................12-2

12.1.2 Fax functions ..........................................................................................................................................12-2

12.2 Tips....................................................................................................................................................... 12-3

12.2.1 About the number of pages stored in the memory.................................................................................12-3

12.2.2 Giving a scan command from a computer (Web service) ......................................................................12-3

12.3 Entering text........................................................................................................................................ 12-5

12.3.1 Enlarging the keyboard...........................................................................................................................12-6

12.3.2 To type text.............................................................................................................................................12-7

12.3.3 List of Available Characters....................................................................................................................12-7

12.4 Scanning glossary .............................................................................................................................. 12-8

12.5 Internet fax glossary......................................................................................................................... 12-13

12.6 Fax glossary ...................................................................................................................................... 12-14

13 Index

13.1 Index .................................................................................................................................................... 13-2

C353/C253/C203 x-16

About this manual

This document is a User’s Guide on the network scan, fax and network fax operations of bizhub
C353/C253/C203.

The following describes the contents of this manual and representation of the product name.

This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.

Contents

This manual consists of the following chapters:

Chapter 1 Before using Network Scan/Fax/Network Fax functions

This chapter describes topics to be kept in mind before using the fax/scan functions of the machine.

Chapter 2 Control panel/touch panel

This chapter describes the function of keys on the control panel and usage of the touch panel.

Chapter 3 Registration of basic information

This chapter describes the registration procedure required before using the fax/scan functions of the
machine.

Chapter 4 Transmitting data

This chapter describes the flow of operations for sending network-scanned data, G3 faxes, and network
faxes, as well as available setting items. Flow charts are used to explain key operations. Refer to the flow
chart for flow of each operation. It also introduces the menu tree of items that can be specified to use the
fax/scan function. Clicking the link of the menu tree displays the page that describes the setting screen.

Chapter 5 Receiving data (G3/IP/I-FAX)

This chapter provides an overview of G3 fax and network fax reception.

Chapter 6 Useful functions (G3/IP/I-FAX)

This chapter describes useful G3 fax and network fax functions.

Chapter 7 Explanation of reports/lists

This chapter introduces reports automatically printed when the fax/scan functions are used as well as lists
that can be printed in the Utility mode.

Chapter 8 User mode settings

This chapter describes setting items in User mode among settings in Utility mode that are related to the
fax/scan functions. In User mode, destination registrations and related items can be specified. Clicking the
link described at the beginning of the chapter displays the page that describes the Utility mode.

Chapter 9 Administrator mode settings

This chapter describes setting items in Administrator mode among settings in Utility mode that are related to
the fax/scan functions. In Administrator mode, line parameters and others can be specified. Clicking the link
described at the beginning of the chapter displays the page that describes the Utility mode.

Chapter 10 PageScope Web Connection

This chapter describes the overview of the utility software that allows you to configure the machine using a
Web browser from a computer on a network.

Chapter 11 Fax/Scan function troubleshooting

This chapter covers action for handling error messages and transmission failure.

Chapter 12 Appendix

This chapter provides a glossary as well as instructions for entering text.

Chapter 13 Index

This chapter describes the specifications of the machine and the characters which can be entered on the
control panel.

C353/C253/C203 x-17

Functions covered in this manual

Network Scan functions

This function transmits image data scanned on the machine via a network. The following transmission
methods are available for the Network scan functions.

- Scan to E-Mail

- Scan to SMB

- Scan to FTP

- Scan to WebDAV

- Save in User BOX

- Web Service

G3 fax function

This function transmits image data scanned on the machine via a telephone line.

Network Fax function

This function transmits image data scanned on the machine via a network. Like the G3 fax function, data
transmission/reception is performed mostly between compatible devices. Similar functionality can be used
with less communication cost by communicating via a network connection. The following transmission
methods are available for the Network Fax functions.

- Internet Fax

- IP Address Fax

Representation of product name

Product name Representation

bizhub C353/C253/C203 This machine, C353/C253/C203

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

Microsoft Windows Vista Windows Vista

Combination of OS Windows NT 4.0/2000/XP

In this manual, an abbreviation for the applicable transmission method appears after a function name used
as a headline.

Transmission method Abbreviation

G3 fax G3

Internet Fax I-FAX

IP Address Fax IP

Scan to E-Mail E-Mail

Scan to FTP FTP

Scan to SMB SMB

Scan to WebDAV WebDAV

Save in User BOX BOX

When the G3 fax, IP address fax, and Internet fax functions are cited in com­bination

G3/IP/I-FAX

C353/C253/C203 x-18

Explanation of manual conventions

C353/C253/C203 x-19

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User’s Guides

This machine is provided with printed manuals and PDF manuals on the User’s Guide CD.

Printed manual

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual contains operating procedures and descriptions of the most frequently used functions, allowing
the machine to immediately be used.

In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

Be sure to read this manual before using the machine.

User’s Guide CD manuals

User’s Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and machine maintenance.

Refer to this manual for details on the paper and originals, copy procedures using convenient Application
functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Enlarge Display Operations]

This manual contains details on operating procedures in Enlarge Display mode.

Refer to this manual for details on using copy, scanner, G3 fax, and network fax operations in Enlarge Display
mode.

User’s Guide [Print Operations]

This manual contains details of the printing functions that can be specified with the standard built-in printer
controller.

Refer to this manual for operating procedures on using the printing functions.

User’s Guide [Box Operations]

This manual contains operating procedures for using the user boxes on the hard disk.

Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring
data.

User’s Guide [Network Scan/Fax/Network Fax Operations] (this manual)

This manual contains details on the network scan, G3 fax, and network fax operations.

Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax and IP
address fax operations.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to send a fax directly from a
computer.

Refer to this manual for operating procedures on using the PC-FAX functions.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Network Administrator]

This manual contains descriptions on setting methods for each function utilizing network connection, mainly
using the PageScope Web Connection.

Refer to this manual for details on using network functions.

User’s Guide [Advanced Function Operations]

This User’s Guide describes overview and usage of functions that become available by registering the
optional license kit and enabling its function, and functions that become available by connecting the MFP
with applications.

In order to use the functions effectively, please read this User’s Guide.

The following models support the advanced function.

bizhub C650/C550/C451/C353/C253/C203

C353/C253/C203 x-21

Trademarks/Copyrights

This manual contains descriptions on trademarks and copyrights.

Be sure to read this manual before using the machine

C353/C253/C203 x-22

1

Before using Network
Scan/Fax/Network Fax
functions

Before using Network Scan/Fax/Network Fax functions

1 Before using Network Scan/Fax/Network Fax functions

1.1 Information before saving documents

1.1.1 Transmission functions

Function type

This machine can send and receive scanned images over the network or telephone line. This User’s Guide
contains descriptions of the following functions.

1

Network Scan functions • Scan to E-Mail

Fax function • G3 fax transmission/reception

Network Fax function • Internet fax (I-FAX)

• FTP TX

•SMB TX

• Save in User Box

•WebDAV TX

•Web Service

•Polling

• IP Address Fax

2

Reminder

When turning off the [main power switch] and turning it on again, wait for 10 seconds or longer after
power-off, and then turn on the power again. The machine may not operate correctly if it is turned on
immediately after being turned off.

Precautions for using fax function (G3)

This machine cannot send/receive faxes in color.

The telephone line types which can be connected to this machine are as follows:

- Subscribed telephone line (Including fax network)

- PBX (two-wire private branch exchange)

Check the telephone line for the following:

- You cannot connect a business phone as an external telephone.

- If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited,

or the Super G3 fax may not be available.

With the factory default settings, a communication error occurs at rare conditions. This is caused by the
multiplexed device being set to the lowest possible band for voice transmission. These limitations vary
depending on network configurations. For details, contact your network administrator.

2

Note

To use the fax function, an optional Fax kit must be installed.

Precautions for using network fax

The following conditions are required to use the network fax function.

- The machine is connected to the network. (required)

The machine can be used in a TCP/IP network connection. First, connect the cable for connecting to the
network.

For details, refer to "Network connection and settings" on page 3-2. To use this machine on a network,
settings such as the IP address of the machine must be specified. For details, refer to the User’s Guide
[Network Administrator].

C353/C253/C203 1-2

Before using Network Scan/Fax/Network Fax functions

Precautions for using Internet fax

The following conditions are required to use the Internet Fax function.

- This machine is connected to a network, enabling to send/receive E-Mail messages.

- In "Network Fax Function Setting" of Administrator Settings, the Network Fax function is set to "ON".

When an E-Mail message is sent, the attachment file may be damaged depending on the network conditions.
Always check the attached file for damage.

Even if the TX Result screen or Activity Report screen indicates "----", due to a problem in an Internet
pathway, the E-Mail message may not be delivered to the recipient. "----" indicates that a message is sent
to the server successfully. If the machine receives a message disposition notification (MDN), "OK" appears
in the TX Result screen or the Activity Report screen. To send/receive an important data, use the G3 fax
function.

!

Detail

To use the Internet Fax function, setting by a service engineer is required. For details, contact your
service representative.

2

Note

For details on "Network Fax Function Settings", refer to the User’s Guide [Network Administrator].

1

2

Note

To use the IP address fax function, an optional Fax kit must be installed.

Precautions for using IP Address Fax

You cannot add an extension telephone line if the IP Address Fax function is used.

The IP Address Fax function is available only between the compatible models of Konica Minolta. We cannot
guarantee proper operation other than the compatible models.

!

Detail

To use the IP Address Fax function, setting by a service engineer is required. For details, contact your
service representative.

1.1.2 User authentication

This machine can be set so that an account or user name and a password must be entered in order to use
the machine. Contact the administrator for authorized account or user name.

Machine authentication

Enter the user name and password, and then touch [Login] or press the [Access] key.

C353/C253/C203 1-3

Before using Network Scan/Fax/Network Fax functions

External server authentication

Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key.

Account track

Enter the account name and password, and then touch [Login] or press the [Access] key.

1

!

Detail

If "Prohibit Functions When Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an
incorrect password the specified number of times, that user is locked out and can no longer use the
machine. Contact the administrator to cancel operation restrictions.

If authentication is performed with PageScope Authentication Manager, contact your server
administrator for log on.

C353/C253/C203 1-4

Before using Network Scan/Fax/Network Fax functions

1.1.3 Limitation on file name

Document data to be saved can be named.

A name can contain a maximum of 30 characters.

The name can also be changed after it is saved.

The name can be specified when the data is saved; however, if the data is saved without a name specified,
a preset name is applied.

Preset names are created by combining the following elements.

As an example, the name "CKMBT_C35308102315230" is used.

Item Description

C This letter indicates the mode when the document was saved.

C: Copy
S: Fax/Scan
P: Print

KMBT_C353 This represents the name of the device that scanned the data. The factory default is

"KMBT_(product name)". This name can be changed with the "Device Name" param­eter in the "Administrator/Machine Settings" in Administrator Settings. A name of up
to 10 characters can be specified.

08102315230 This indicates the year (last two digits of A.D.), month, day, hour and minutes when the

data was scanned. The last digit is a serial number if the document is part of a series
of scans.

_0001 This indicates the page when multi-page data is scanned. This number does not ap-

pear in "File Name" indication; however, it is added automatically as part of the name
when the file is transmitted. Consider this when creating a file name so that it meets
the naming requirements of the server receiving the files, for example, when data is
sent by FTP.

.TIF This is the extension for the specified data format. This text does not appear in "File

Name"; however, it is added automatically as part of the name when the file is trans­mitted.

1

!

Detail

"S" appears for documents saved in the Fax/Scan mode screen or the User Box screen.

C353/C253/C203 1-5

Before using Network Scan/Fax/Network Fax functions

1.2 Overview

1.2.1 Available Network Scan functions

"Scanning" refers to the operation of reading images of an original fed through the ADF or placed on the
original glass. The Scan functions can be used to temporarily store the scan data on the internal memory of
the machine and transmit the data over the network.

Scan to E-Mail

Scanned data can be sent to a specified E-Mail address. Select the destinations from the touch panel of the
machine for sending the scanned data as an E-Mail attachment.

Original

1

Machine

E-Mail and scan data

Memory

SMTP server POP server

E-Mail reception

Internet

FTP TX

Scanned data can be uploaded to a specified FTP server. Enter the FTP server address, login password and
other information from the touch panel of this machine.

The data uploaded to the FTP server can be downloaded from a computer on the network.

Original

Machine

Scan data

Download

Memory

FTP server

Internet

C353/C253/C203 1-6

Before using Network Scan/Fax/Network Fax functions

SMB TX

Scanned data can be sent to a shared folder on a specified computer. Enter the host name, file path and
other information from the touch panel of the machine.

Original

Machine

1

Scan data

Memory

Save to a shared folder

Save in User Box

Scanned data can be saved in a user box created on the hard disk of this machine, allowing the data to be
reused. The file name can be entered from the touch panel of this machine when the data is saved.

Other data such as received fax data can also be stored in user boxes. For details, refer to the User’s Guide
[Box Operations].

Machine

Hard disk

C353/C253/C203 1-7

Before using Network Scan/Fax/Network Fax functions

WebDAV TX

Scanned data can be uploaded to a specified server. Enter the server address, login password and other
information from the touch panel of the machine.

The data uploaded to the server can be downloaded from a computer on the network.

Original

1

Machine

Scan data

Memory

Web Service

If a driver is installed with the machine recognized by a computer on the network (Windows Vista), it is
possible to give a scan command from the computer or to perform scanning according to the purpose from
the machine and to send the scanned data to the computer.

Scanning instruction

Download

Server

Internet

Original

Windows Vista

Scan data

2

Note

If optional image controller IC-409 has been installed this function is not available.

C353/C253/C203 1-8

Before using Network Scan/Fax/Network Fax functions

1.2.2 Available Fax functions

G3 fax transmission/reception

This machine can send/receive G3 fax. Select the destinations from the touch panel of the machine for
broadcast the data. It is possible to add some of the available edit functions with scan transmission and send
the data.

Receiver Sender

Polling

By sending a polling command, you can receive original data from other fax machines (polling RX). Also, you
can save original data to be transmitted upon receiving polling command from other fax machines (polling
TX). You can save data to either the Polling TX User Box or Bulletin Board User Box for polling TX.

1

Receiver Sender

Viewing

Registering

Bulletin board

Polling

C353/C253/C203 1-9

Before using Network Scan/Fax/Network Fax functions

1.2.3 Available Network Fax functions

Internet Fax

The Internet Fax function sends and receives scanned originals as an attached file (TIFF format) via the
intranet (enterprise networks) or Internet. This communication via intranet or internet largely reduces the
communication cost as compared with general fax messages. Specify the destination E-Mail address to send
the E-Mail message.

Original

E-Mail +

attached file

(TIFF format)

1

Intranet/Internet

Internet

receiving

SMTP
server

POP

server

IP Address Fax

This function enables fax transmission over an IP network. Specify the destination host name or IP address
to send a fax.

The differences between IP Address fax and G3 fax or Internet fax are as follows.

- The SMTP protocol is used for sending and receiving of the image data.

- Available only within an intranet (enterprise networks).

- Unlike Internet fax, no mail server is required.

- Available to send/receive faxes in color.

SMTP

Intranet

Transmitting a fax by specifying an IP address or host name of the destination.

C353/C253/C203 1-10

2

Control panel/touch panel

Control panel/touch panel

2 Control panel/touch panel

2.1 Control panel

Use the control panel for fax/scan operation. The following describes the keys and switches provided on the
control panel.

2

1

2

3

22

4

21

5

20

19

6

18
17

16

7

8

15

12 9

1314

No. Part name Description

1 Touch panel Displays various setting screens and messages. Specify the various set-

tings by directly touching the panel.

2 Main power indicator Lights up in green when the machine is turned on with the main power

switch.

3 Sub power switch Press to turn on/off machine operations, for example, copying, printing or

scanning. When turned off, the machine enters a state where it conserves
energy.

4 [Mode Memory] key Press to register (store) a desired copy/scan setting mode or to recall the

registered copy/scan mode.

5 [Utility/Counter] key Press to display the Utility mode and the Meter Count screen.

6 [Reset] key Press to clear all settings (except registered settings) entered in the control

panel and touch panel.

7 [Interrupt] key Press to enter the Interrupt mode. While the machine is in the Interrupt

mode, the indicator on the [Interrupt] key lights up in green and the mes­sage "Now in Interrupt mode." appears on the touch panel. To cancel the
Interrupt mode, press the [Interrupt] key again.

8 [Stop] key Pressing the [Stop] key during scanning temporarily stops the scan oper-

ation.

9 [Proof Copy] key Press to print a single proof copy to be checked before printing a large

number of copies. By pressing the [Proof Copy] key before scanning or
copying, the result can be viewed on the touch panel.

11 10

C353/C253/C203 2-2

Control panel/touch panel

No. Part name Description

10 [Start] key Press to start scanning. When the machine is ready to start scanning, the

11 Data indicator Flashes in blue while a print job is being received.

12 [C] key Press to erase a value (such as the number of copies, a zoom ratio, or a

13 Keypad Use to enter the number of copies to be printed.

14 [Help] key Press to display the Help screen. The Help screen can display description

15 [Enlarge Display] key Press to enter Enlarge Display mode. If authentication is performed with

16 [Accessibility] key Press to display the screen for specifying settings for user accessibility

17 [Power Save] key Press to enter Power Save mode. While the machine is in Power Save

18 [Access] key In order to use this machine while the user authentication or account track

19 [Brightness] dial Use to adjust the brightness (contrast) of the touch panel.

20 [User Box] key Press to enter User Box mode.

21 [Fax/Scan] key Press to enter Fax/Scan mode.

22 [Copy] key Press to enter Copy mode. (As a default, the machine is in Copy mode.)

2

indicator on the [Start] key lights up in blue. If the indicator on the [Start]
key lights up in orange, scanning cannot be started.
Press to restart a stopped job.

Lights up in blue when data is being printed.

size) entered using the keypad.

Use to enter the zoom ratio.
Use to enter the various settings.

and operating procedure of each function.

PageScope Authentication Manager, it does not enter Enlarge Display
mode.

functions.

mode, the indicator on the [Power Save] key lights up in green and the
touch panel goes off. To cancel Power Save mode, press the [Power Save]
key again.

settings are applied, enter the user name and password (for user authen­tication) or the account name and password (for account track), and then
press this key. Also press this key to log off.

While the machine is in User Box mode, the indicator on the [User Box] key
lights up in green. Refer to the User’s Guide [Box Operations].

While the machine is in Fax/Scan mode, the indicator on the [Fax/Scan]
key lights up in green.

While the machine is in Copy mode, the indicator on the [Copy] key lights
up in green. For details, refer to the User’s Guide [Copy Operations].

7 CAUTION

Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.

% Never push down on the touch panel with force, and never use a hard or pointed object to make a

selection on the touch panel.

C353/C253/C203 2-3

Control panel/touch panel

2.2 Touch panel

2.2.1 Screen layout

2

1

4

5

3

No. Part name Description

1 Message display area Displays the status of the machine and details on operations.

2 Functions/settings display area Displays softkeys to select functions. This area is for specifying the set-

tings of various functions. Touch softkeys to display the corresponding
screen for specifying the settings.

3 Icon display area Displays icons indicating the status of jobs and the machine.

4 Left pane The softkeys, such as [Job List] showing the jobs being processed or to

be processed, and [Check Job] showing the result of the specified set­tings, appear in this area.
For details on the left pane, refer to "Display and operation of the left

panel" on page 2-6.

5 Toner supply indicators Displays the amount of toner remaining for yellow (Y), magenta (M), cyan

(C), and black (K).

2

Icons on the touch panel

The status of the machine may appear in the icon display area. The following are the icons that appear on the
touch panel.

Icon Description

Indicates that data is being sent from the machine, regardless of the current mode.

Indicates that data is being received by the machine, regardless of the current mode.

Indicates that an error has occurred during an image stabilization operation, a print
operation or a scan operation.
Touch this icon to view a screen containing a warning code.

If the warning screen was closed when a warning occurred, touch this button to dis­play the warning screen again.

Appears when there is a message indicating that consumables must be replaced or
the machine requires maintenance. Touch this icon to display the message, and then
perform the replacement or maintenance procedure.

Appears when an error occurs with the connection to the POP server.

C353/C253/C203 2-4

Control panel/touch panel

Icon Description

Indicates that paper is not loaded in the paper tray.

Indicates that very little paper remains in the paper tray.

If the optional image controller is installed, touch this icon to display the setting
screen for the image controller.

Indicates that Enhanced Security mode is set to ON.

Indicates that an external memory is installed.

2.2.2 Display with/without optional settings

Items appear in the screen vary depending on with or without optional fax kit installed to the machine.

Without fax kit

2

No fax address or fax menu appears.

With fax kit

The Job History tab appears to enable selection from destinations in the transmission history. Also, the Off­Hook tab appears, enabling dialing in off-hook mode. Also you can specify the fax transmission settings in
the Direct Input tab and [Communication Settings].

C353/C253/C203 2-5

Control panel/touch panel

2.2.3 Display and operation of the left panel

In the left pane of the touch panel, the keys to check the job status and settings appear. The following are
the keys that appear in the left panel in Fax/Scan mode.

1

2

No. Part name Description

1 [Job List] Jobs that are being processed and the job history can be checked.

2 [Check Job] Information on the selected user box, scan, printing and transmission set-

tings of documents can be checked.

2

Job List

Queued operation, such as saving document data to a user box or printing/sending documents, is called a
job. Touch [Job List] to display the jobs being processed.

C353/C253/C203 2-6

Control panel/touch panel

Job List - Delete

A job being processed can be cancelled by deleting it from the list. Select the job from the job list, and then
touch [Delete]. Check the message that appears, and then delete the job.

Job List - Job Details

Touch [Job Details], and a history list appears in the right area, along with a list of jobs being processed.
Check job details as necessary. Jobs are classified into the following four categories:

2

Item Description

[Print] Lists print jobs for copying, printing from a computer, and printing received faxes.

[Send] Lists fax and scan transmission jobs.

[Receive] Lists fax reception jobs.

[Save] Lists jobs for saving documents in user boxes.

Current Jobs in the Print page

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Delete] Deletes the selected job.

[Increase Priority] Allows to change printing job priority.

User Name: User or account name who queued the job.
Status: Job status (Receiving, PrintWait, Printing, StopPrint, Print Err, Job Stored)
Document Name: File name to be printed.
Time Stored: Time when the job is queued.
Org.: Number of originals.
Copies: The number of copies to be printed.

played at one time.

C353/C253/C203 2-7

Control panel/touch panel

Item Description

[Release Held Job] Allows to change settings of a stored job, or print or delete the job.

[Check Job Set.] Allows to view the settings of the selected job. Touch either [← Back] or [Forward →]

[Detail] Allows to check the job status, user name, document name, output tray, queued

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

If Change Job Priority in Administrator settings is set to "Restrict", the print job priority control is not
available.

If interruption is enabled in Change Job Priority setting, touching this softkey interrupts the printing job
to print another job with the higher priority. The interrupted job is automatically printed once the
interrupting job is finished.

Job History in the Print page

The history of printed jobs is displayed.

2

to check the settings.

time, number of original pages, and number of copies to be printed. Touch [Delete]
to delete the job.

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Deleted Jobs]/[Finished
Jobs]/[Active Jobs]

[Detail] Displays the results of the job, error details, user name, document name, output tray,

User Name: User or account name who queued the job.
Document Name: File name to be printed.
Time Stored: Time when the job is queued.
Org.: Number of originals.
Copies: The number of copies to be printed.
Result: Result of a job (Job Complete, Deleted Due To Error, Deleted by User, Reset
Modes).

played at one time.

Touch the softkey to display each category of job.

queued time, number of original pages, and number of copies to be printed.

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

Current Jobs in Send page

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Timer TX Job] Displays the status of the reserved transmission in the memory. Touch [Delete] to de-

[L1] [L2] These softkeys appear if the optional fax multi line has been installed. Displays the

[Delete] Deletes the selected job.

Address type: Type of the destination (fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN,
others).
Status: Job status (Transferring, Waiting, Dialing, Waiting To Redial)
Destination: Fax number, E-Mail address and user box name of the recipient.
Time Stored: Time when the job is queued.
Org.: Number of originals.

played at one time.

lete the job.

list of the selected line.

C353/C253/C203 2-8

Control panel/touch panel

Item Description

[Redial] Select the job marked "Waiting To Redial" status for redialing.

[Check Job Set.] Allows to view the settings of the selected job. Touch either [← Back] or [Forward →]

[Detail] Displays the job status, user name, document name, destination type, destination,

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

The external server information in [Detail] is available only if the external server authentication is applied.

"TWAIN" is indicated for jobs sent by the Web service.

Job History in the Send page

The history of fax-transmitted and scan-transmitted jobs is displayed.

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

[Comm. List] Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity re-

[Detail] Displays the job results, error details, user name, document name, destination type,

2

to check the settings.

queued time, transmission time, number of original pages, and external server infor­mation. Touch [Delete] to delete the job.

Address type: Type of the destination (fax, E-Mail, FTP, PC (SMB), WebDAV, TWAIN,
others).
Destination: Fax number, E-Mail address and user box name of the recipient.
Time Stored: Time when the job is queued.
Org.: Number of originals.
Result: Result of a job (Job Complete/Deleted Due To Error/Deleted by User).

played at one time.

Touch the softkey to display each category of job.

port, TX report, and RX report can be printed.

queued time, transmission time, number of original pages, and external server infor­mation.

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

The external server information in [Detail] is available only if the external server authentication is applied.

"TWAIN" is indicated for jobs sent by the Web service.

The jobs that have been forwarded or relayed after having been received by fax are also listed in the
[Send] list.

Current Jobs in the Receive page

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Delete] Deletes the selected job.

User Name: User or account name who queued the job.
Status: Job status (Receiving, Dialing (only with polling reception), Print Wait, Print­ing, StopPrint, Print Err, Saving to Memory)
Document name: Displays the name of the received or saved document.
Time Stored: Time when the job is queued.
No. of Originals: The number or original pages received.

played at one time.

C353/C253/C203 2-9

Control panel/touch panel

Item Description

[Redial] Select the job marked "Waiting To Redial" status for redialing.

[Forward] Forwards the fax which has been received and stored in the memory. Specify the re-

[Detail] Displays the job status, user name, document name, output tray, queued time, trans-

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

Job History in the Receive page

The history of jobs received by fax, forwarded or relayed is displayed.

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

[Comm. List] Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity re-

[Detail] Displays the results of the job, error details, user name, document name, output tray,

2

cipient either by selecting from the address book or by entering them directly.

mission time, and number of original pages. Touch [Delete] to delete the job.

User Name: User or account name who queued the job.
Document name: Displays the name of the received or saved document.
Time Stored: Time when the job is queued.
Org.: Number of originals.
Result: Result of a job (Job Complete/Deleted Due To Error/Deleted by User/Reset
Modes).

played at one time.

Touch the softkey to display each category of job.

port, TX report, and RX report can be printed.

queued time, transmission time, and number of original pages.

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

The jobs that have been printed after having been received by fax are listed in the [Print] list, instead of
the [Receive] list.

Current Jobs in the Save page

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Delete] Deletes the selected job.

[Detail] Displays the job status, user name, document name, user box, queued time, and

User Name: User or account name who queued the job.
Status: Job status (Receiving, Saving to Memory).
Document Name: Displays the name of the saved document.
Time Stored: Time when the job is queued.
Org.: Number of originals.

played at one time.

number of original pages. Touch [Delete] to delete the job.

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

Document names do not appear on the screen for secured documents.

C353/C253/C203 2-10

Control panel/touch panel

Job History in the Save page

The history of jobs saved in the user box is displayed.

Item Description

List items No.: Job identification number assigned when the job is queued.

[↑] [↓]Touch [↑] [↓] to switch pages when there are more jobs than seven that can be dis-

[Deleted Jobs]/[Finished
Jobs]/[Active Jobs]

[Communication List] Displays the Scan list, Fax TX list, and Fax RX list. At each list screen, the activity re-

[Detail] Displays the job result, error details, user name, document name, user box queued

!

Detail

If user authentication settings have been applied, the document name cannot be viewed by other users.

2

User Name: User or account name who queued the job.
Document Name: Displays the name of the saved document.
Time Stored: Time when the job is queued.
Org.: Number of originals.
Result: Result of a job (Job Complete/Deleted Due To Error/Deleted by User/Reset
Modes).

played at one time.

Touch the softkey to display each category of job.

port, TX report, and RX report can be printed.

time, and number of original pages.

Document names do not appear on the screen for secured documents.

The faxes received as Memory RX or Confidential RX are listed in the [Save] list.

Check Job - Check Job Settings

When touch [Check Job], [Check Job Settings] appears.

Touch [Check Job Settings] to check the following settings:

- Destination Settings

- Scan Settings

- Original Settings

- Communication Settings

- Check E-Mail Settings

Check Job - Check Job Settings - Destination Settings

This screen displays the list of registered destinations.

- To add a destination to the list by directly entering it, select the destination and touch [Store Address].

- To view the details of the destination on the screen, select the destination, and then touch [Details].

- To delete a destination, select the destination, and then touch [Delete].

C353/C253/C203 2-11

Control panel/touch panel

Check Job - Check Job Settings - Scan Settings

The basic scan setting, scan settings, and application settings can be checked. Touch either [← Back] or
[Forward →] to check the settings.

Check Job - Check Job Settings - Original Settings

The original settings can be checked.

2

Check Job - Check Job Settings - Communication Settings

The line setting and transmission method settings can be checked. Touch either [← Back] or [Forward →] to
check the settings.

C353/C253/C203 2-12

Control panel/touch panel

Check Job - Check Job Settings - Check E-Mail Settings

The document name, subject, From address and message body for sending E-Mail messages can be
checked.

2

C353/C253/C203 2-13

3

Registration of basic
information

Registration of basic information

3 Registration of basic information

3.1 To begin operation

When starting operation of the product for the first time, register the following.

3.1.1 Required environment and equipment

The following table shows environment and equipment required to enable respective functions.

Description Environment and equipment

Network scan function • Network connection

G3 fax function • Installation of the fax kit (optional)

Network fax func­tion

Internet fax • Network connection

IP address fax • Installation of the fax kit (optional)

• Network settings

• Connecting a modular cable

• Network settings

• Network connection

• Network settings

3

3.1.2 Network connection and settings

To use the function to transmit image data via a network connection such as network scan and network fax
functions, connecting this machine to the network and settings for network use are required.

Network connection

Connect a UTP cable (category 5 or later recommended) from the network to the Ethernet connector on the
machine.

Network settings

Assign an IP address to the machine and complete settings for the SMTP server, etc. For details, refer to the
User’s Guide [Network Administrator].

C353/C253/C203 3-2

Registration of basic information

Specifying the E-Mail address of the machine

To send scanned data as an E-Mail message or to use the Internet fax function, register the E-Mail address
on the machine beforehand. This E-Mail address is used when sending and receiving data. Generally, it is
recommended that the E-Mail address registered for the administrator be used.

If the E-Mail address registered for the administrator is not specified, the E-Mail address of the sender must
be entered for each Scan to E-Mail operation. Scan to E-Mail operations are not possible without address
entry.

!

Detail

When user authentication is enabled, the E-Mail address specified for each user is used as the sender’s
address.

For details on specifying the E-Mail address of this machine, refer to the User’s Guide [Network
Administrator].

3.1.3 Connecting a modular cable

When sending/receiving faxes via a phone line, modular cable connection is needed. To use the G3 fax
function, an optional fax kit must be installed. Also, to use two lines, the optional fax multi line must be
installed.

Connect a modular cable connected to the phone line to a specified connector. For the connector location
for cable connection, refer to the User’s Guide [Copy Operations].

3

C353/C253/C203 3-3

Registration of basic information

3.2 Address Registration

Register the destination (address) of scanned/faxed data. Use one of the following registration methods.

- Using the touch panel of the machine

- Using PageScope Web Connection from a computer on the network

3.2.1 Address Book

The following types of destination information can be registered in the Address Book. For details on
registering destinations in Address Book, refer to "One-Touch/User Box Registration" on page 8-7.

- E-Mail

- User Box

- Fax

- PC (SMB)

- FTP

- WebDAV

- IP Address Fax

- Internet Fax

!

Detail

Destinations in Address Book cannot be registered by Web service. Specify the destination by directly
entering the address.

3

3.2.2 Group

A set of addresses registered in the Address Book can be registered as a group. Group registration is useful
for sending a message to more than one address at the same time.

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Registration of basic information

3.3 Optional settings

Depending on the use, additional settings are also available.

Fax/Scan programs

The destination and scan settings can be registered together as a single program. This is convenient for
frequently scanning documents and sending data under the same conditions. Use the touch panel of the
machine to specify the settings.

2

Note

For details, refer to "Scan/Fax Program" on page 8-35.

Setting display contents

Set the contents to be displayed when the [Fax/Scan] key is touched on the control panel.

2

Note

For details, refer to "Custom Display Settings - Scan/Fax Settings" on page 8-42.

3

C353/C253/C203 3-5

Registration of basic information

3.4 Using Web services

It is possible to give a scan command from a computer (Windows Vista) on the network or to perform
scanning according to the purpose from the machine and to send the scanned data to the computer. This
section describes settings that should be specified on the computer in advance.

3.4.1 Settings required for using Web services

The following settings are required for using Web services:

- Install the driver of the machine on the computer.

- Specify settings for Web services on the machine.

!

Detail

Settings for Web services on this machine can be specified in the Administrator Settings screen. For
details, refer to the User’s Guide [Network Administrator].

3.4.2 Installing the driver of this machine on the computer

Pre-installation checking

Before installation, check that "Network discovery" is enabled in [Network and Sharing Center] accessed
from [Control Panel].

3

C353/C253/C203 3-6

Registration of basic information

Installation procedure

1 Click the [Start] button, and then select [Network].

Devices connected to the network are listed.

3

2 Right-click the scanner icon on the machine, and then select [Install].

– Depending on the settings on the computer, the UAC (User Account Control) dialog box may

appear. Check the contents, and then continue.

– When both the scan and printing functions of the Web service are enabled for this machine, this

machine is displayed as printer icon.

C353/C253/C203 3-7

Registration of basic information

– The driver software is installed automatically. When the confirmation dialog box appears, click the

[Close] button.

3 On the control panel of the machine, select [Web Service] and check that the connection destination is

displayed.

3

C353/C253/C203 3-8

4

Transmitting data

Transmitting data

4 Transmitting data

4.1 Operation flow

4.1.1 Scan/Network fax

This section describes the flow of steps for sending scanned data and using Internet fax operations.

Press the [Fax/Scan] key.

4

Specify a recipient.

On the Address Book tab (p. 4-23) On the Direct Input tab (p. 4-25) On the Address Search tab (p. 4-32)

Specify scan settings (p. 4-35), original settings (p. 4-59), and communication settings (p. 4-62).

C353/C253/C203 4-2

Transmitting data

Position the original.

To check the advance preview, press the [Proof Copy] key. (p. 4-11)

4

Press the [Start] key.

C353/C253/C203 4-3

Transmitting data

4.1.2 Fax (G3)

This section describes the flow of steps for using G3 fax operations.

Press the [Fax/Scan] key.

Specify a recipient.

On the Address Book tab (p. 4-23) On the Direct Input tab (p. 4-25) On the Job History tab (p. 4-32)

4

Specify scan settings (p. 4-35), original settings (p. 4-59), and communication settings (p. 4-62).

C353/C253/C203 4-4

Transmitting data

Position the original.

To check the advance preview, press the [Proof Copy] key. (p. 4-11)

4

Press the [Start] key.

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Transmitting data

4.1.3 Recalling a program

This section describes the flow of steps for recalling a registered fax/scan program.

Press the [Fax/Scan] key.

Press the [Mode Memory] key.

4

Select a program, and then touch [OK].

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Transmitting data

Specify scan settings (p. 4-35), original settings (p. 4-59), and communication settings (p. 4-62).

Position the original.

4

To check the advance preview, press the [Proof Copy] key. (p. 4-11)

C353/C253/C203 4-7

Transmitting data

Press the [Start] key.

2

4

Note

For details and the procedure of program registration, refer to "Register Scan/Fax Program" on

page 8-36.

C353/C253/C203 4-8

Transmitting data

4.1.4 Broadcasting

This section describes the procedure for transmitting data to multiple recipients at the same time.

Press the [Fax/Scan] key.

Specify two or more recipients.

On the Address Book tab
(p. 4-23)

On the Direct Input tab
(p. 4-25)

On the Job History tab
(p. 4-32)

4

On the Address Search
tab (p. 4-32)

Specify scan settings (p. 4-35), original settings (p. 4-59), and communication settings (p. 4-62).

C353/C253/C203 4-9

Transmitting data

Position the original.

To check the advance preview, press the [Proof Copy] key. (p. 4-11)

4

Press the [Start] key.

C353/C253/C203 4-10

Transmitting data

4.2 Using Advanced Preview

By pressing the [Proof Copy] key after positioning the original for fax or scan transmission, the finishing status
can be previewed on the control panel. In the Preview screen, direction of the scanned original can be
checked and settings can be changed.

!

Detail

Documents encrypted and loaded cannot be previewed.

4.2.1 Preview screen

Preview - View Pages

Displays the scanned image.

4

Item Description

[Prev. Page]/[Next
Page]

Zoom The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select

Page Rotation [Rotate current page]: Touch this key to rotate the page currently displayed by 180 degrees.

[View Finishing] Touch this key to display the specified settings in the preview image by icons and text. When

[Change Setting] Some of the settings specified before scanning the original can be changed. For details, refer

If stored document contains multiple pages, touch [Prev. Page]/[Next Page] to move to the
previous/next page on the preview image.

the display size, and use the scroll bars in the right end and bottom end of the image to view
the desired section of the image.

[Select page(s) to rotate]: This key appears when the stored document contains multiple pag­es. List of scanned pages appears. Select the desired page to rotate by 180 degrees. The
rotation options in the list of scanned page are as follows:
[Select Odd]: Rotates the images for odd number of pages by 180 degrees.
[Select Even]: Rotates the images for even number of pages by 180 degrees.
[Select All]: Rotates the images for all of pages by 180 degrees.

[View Finishing] is cancelled, the only image is displayed without icons or text.

to"Preview - View Pages - Change Setting" on page 4-12.

!

Detail

When selecting on the page directly, the image of the selected page is rotated by 180 degrees.

C353/C253/C203 4-11

Transmitting data

Preview - View Pages - Change Setting

The following settings specified before scanning the original can be changed.

The new settings are applied to the originals scanned after the change of setting.

Item Description

Basic - Document Select either 1-sided or 2-sided. If the "Cover + 2-Sided" is specified, [Cover + 2-Sided] also

Basic - Binding Posi­tion

Basic - Original Size This item can be selected when "Mixed Original" is specified.

Application - Frame
Erase

Application - Center
Erase

4

appears.

This item can be selected when the destination of "E-Mail", "User Box", "FTP", "SMB" or
"WebDAV" is specified and "Book Copy" is not selected.

Specify settings for the "Frame Erase" function.

When [Center Erase] appears and is able to be selected, Center Erase can be specified.

Preview - View Status

Select whether or not to continue scanning.

Item Description

[Finish] To continue scanning after the currently displayed original, make sure that [Finish] is not se-

lected.

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Transmitting data

4.2.2 Sending using Advanced Preview

Operation procedure after positioning the original is described below. For details on fax and scan
transmission procedure, refer to "Operation flow" on page 4-2.

1 Position the document to be copied.

2 Press the [Proof Copy] key.

3 Select the original direction.

– When the original is placed on the original glass:

4

– When the original is loaded into the ADF:

4 Press the [Start] key.

The original is scanned, and the Preview screen appears.

5 Check the preview image, and rotate the image or change settings if necessary.

C353/C253/C203 4-13

Transmitting data

6 Press the [Start] key.

4

– To continue to scan more originals, touch the View Status tab, clear the selection of [Finish], and

position the next original.

Sending starts.

C353/C253/C203 4-14

Transmitting data

4.3 Menu tree in Fax/Scan mode

The functions and settings that can be operated in Fax/Scan mode are structured as shown below.

Address Book tab

2

Note

For details, refer to "Address Book" on page 4-23.

Operations available on the Address Book tab are as follows:

4

Search (p. 4-23)

Scan Settings (p. 4-35)

Original Settings (p. 4-59)

Communication Settings (p. 4-62)

Direct Input tab

2

Note

For details, refer to "Direct Input" on page 4-25.

Operations available on the Direct Input tab are as follows:

Fax (p. 4-26)

E-Mail (p. 4-26)

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Transmitting data

User Box (p. 4-27)

Internet Fax (p. 4-27)

IP Address Fax (p. 4-28)

PC (SMB) (p. 4-28)

FTP (p. 4-29)

WebDAV (p. 4-30)

Web Service (p. 4-31)

Scan Settings (p. 4-35)

Original Settings (p. 4-59)

Communication Settings (p. 4-62)

Job History tab

2

Operations available on the Job History tab are as follows:

4

Note

For details, refer to "Job History (G3)" on page 4-32.

Job History (p. 4-32)

Scan Settings (p. 4-35)

Original Settings (p. 4-59)

Communication Settings (p. 4-62)

C353/C253/C203 4-16

Transmitting data

Address Search tab

2

Operations available on the Address Search tab are as follows:

4

Note

For details, refer to "Address Search - Search" on page 4-32.

Search (p. 4-32)

Advanced Search (p. 4-33)

Scan Settings (p. 4-35)

Original Settings (p. 4-59)

Communication Settings (p. 4-62)

Off-Hook tab

2

Note

For details, refer to "Off-Hook (G3)" on page 4-34.

Scan Settings

2

Note

For details, refer to "Scan Settings" on page 4-35.

Operations available on the Scan Settings screen are as follows:

C353/C253/C203 4-17

Transmitting data

Original Type (p. 4-35)

Simplex/Duplex (p. 4-36)

Resolution (p. 4-36)

File Type (p. 4-37)File Type (p. 4-37)

Density (p. 4-40)

Separate Scan (p. 4-41)

Quality Adjustment
(p. 4-41)

4

Scan Setting (p. 4-37)

Encryption (p. 4-38)

Stamp Composition (p. 4-40)

Color (p. 4-41)

Background Removal (p. 4-42)

Sharpness (p. 4-42)

Erase (p. 4-43) Frame Erase (p. 4-43)

Book Scan Book Copy (p. 4-43)

Application Scan Size (p. 4-45)

Annotation (p. 4-47)

Stamp/Composi­tion

Date/Time (p. 4-47) Date Format

Time Format

Pages

Text Size

Text Color

Print Position

Page Number
(p. 4-49)

Starting Page
Number

Starting Chapter
Number

Page Number Type

Text Color

Text Size

Print Position

Stamp (p. 4-51)

Stamp Type/Preset
Stamps

Pages

C353/C253/C203 4-18

Transmitting data

4

Text Size

Text Color

Print Position

Header/Footer
(p. 4-53)

Send & Print
(p. 4-56)

TX Stamp (p. 4-57)

Document Name (p. 4-58)

Copies

Simplex/Duplex

Staple

Original Settings

2

Note

For details, refer to "Original Settings" on page 4-59.

Operations available on the Original Settings screen are as follows:

Recall Header/Footer

Check/Change Tem­porarily

Special Original (p. 4-59) Mixed Original (p. 4-59)

Z-Folded Original (p. 4-59)

Long Original (p. 4-59)

Direction Settings (p. 4-59) Original Direction (p. 4-59)

Binding Position (p. 4-60)

Total # of Pages (Quick Memory TX) (p. 4-60)

Despeckle (p. 4-61)

C353/C253/C203 4-19

Transmitting data

Communication Settings

2

Operations available on the Communication Settings screen are as follows:

4

Note

For details, refer to "Communication Settings" on page 4-62.

Line Settings (p. 4-62) Overseas TX (p. 4-62)

ECM OFF (p. 4-62)

V. 34 OFF (p. 4-62)

Check Dest. & Send (p. 4-63)

Select Line (p. 4-63)

E-Mail Settings (p. 4-63)Document Name (p. 4-63)

Subject (p. 4-64)

From (p. 4-64)

Body (p. 4-65)

URL Notification Setting (p. 4-65)

Communication Method Settings
(p. 4-66)

Quick Memory TX (p. 4-67)

Polling RX Normal (p. 4-67)

Bulletin (p. 4-68)

Timer TX (p. 4-69)

Password TX (p. 4-69)

Polling TX Normal (p. 4-70)

Bulletin (p. 4-70)

C353/C253/C203 4-20

Transmitting data

E-Mail Encryption (p. 4-71)

Digital Signature (p. 4-72)

Fax Header Settings (p. 4-72)

4

F-Code TX (p. 4-71) SUB Address

Password

C353/C253/C203 4-21

Transmitting data

4.4 Initial screen for fax/scan operations

4.4.1 Screen layout

Touching [Fax/Scan] displays the following screen.

12345

678

4

!

Detail

If manual destination input is restricted by "Security Settings" in Administrator mode, [Direct Input],
[Address Search] does not appear.

No. Item Description Refer to

1 [Address Book] Select a recipient from the registered destinations. p. 4-23

2 [Direct Input] Enter and specify an unregistered destination directly. p. 4-25

3 [Job History] Select one from the fax destination history. p. 4-32

4 [Address Search] Search the LDAP server memory for the destination. p. 4-32

5 [Off-Hook] Enables off-hook dialing. p. 4-34

6 [Scan Settings] Specify details for scanning documents. p. 4-35

7 [Original Settings] Specify the type and orientation of the original. p. 4-59

8 [Communication Settings] Specify settings for communications operations. p. 4-62

!

Detail

For details on the LDAP server settings, refer to "Enabling LDAP" in the User’s Guide [Network
Administrator].

The display position of [Address Search] varies depending on the user settings. For details, refer to

"Default Address Book" on page 8-44.

When "Confirm Address (TX)" is specified, [Job History] and [Off-Hook] do not appear. For details on
the Confirm Address function, refer to "Function ON/OFF Settings - Confirm Address (TX) (G3)" on

page 9-26.

C353/C253/C203 4-22

Transmitting data

4.4.2 Address Book

The destination address can be searched. Search for the registered destination according to the following
method.

Group

The registered groups are displayed.

Search - Address Type

The destination types can be searched based on the type that was specified when the destination was
registered.

4

[Address Type] appears by touching [Search] if [Default Address Book] (displayed by touching [Custom
Display Settings] - [Scan/Fax Settings] on the [User Settings]) is set to "Index".

[Address Type]
appears.

2

Note

For details on settings, refer to "Default Address Book" on page 8-44.
For the method to register destinations in Address Book, refer to "One-Touch/User Box Registration"

on page 8-7.

C353/C253/C203 4-23

Transmitting data

Search - Index

The index is displayed based on the index that was specified when the destination was registered.

[Index] appears by touching [Search] if [Default Address Book] (displayed by touching [Custom Display
Settings] - [Scan/Fax Settings] on the [User Settings]) is set to "Address Type".

4

[Index]
appears.

2

Note

For details on settings, refer to "Default Address Book" on page 8-44.
For the method to register destinations in Address Book, refer to "One-Touch/User Box Registration"

on page 8-7.

C353/C253/C203 4-24

Transmitting data

Search - Detail Search

Enter the destination name or part of the address to search for the corresponding address. Select [Name] or
[Address] and enter the search text.

Detail Search - Search Options

When a condition is selected in the Detail Search screen, search options appear. Select options to be added
for the search, and then touch [OK].

4

!

Detail

Display of the Search Options screen and contents of the items to be displayed can be specified in
"Search Option Settings" in the Utility mode. For details, refer to "Custom Display Settings - Search

Option Settings (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)" on page 8-45.

4.4.3 Direct Input

An unregistered destination can be specified by directly entering it.

C353/C253/C203 4-25

Transmitting data

4.4.4 Direct Input - Fax

Enter a Fax number from the touch panel.

If the "Confirm Address (TX)" is specified, after touching [OK], a screen appears prompting you to enter the
fax number again. Enter the fax number, and then touch [Send].

4

!

Detail

For details on the Confirm Address function, refer to "Function ON/OFF Settings - Confirm Address

(TX) (G3)" on page 9-26.

4.4.5 Direct Input - E-Mail

Enter an E-Mail address from the touch panel.

C353/C253/C203 4-26

Transmitting data

4.4.6 Direct Input - User Box

Select a user box type, and then specify a user box for saving the document.

!

Detail

For details on operating data saved in user boxes, refer to the User’s Guide [Box Operations].

4

4.4.7 Direct Input - Internet Fax

Enter an E-Mail address from the touch panel.

RX Ability (Destination)

Select a receivable setting at the Internet fax destination. You can select multiple receivable settings.

Item Description

Compression Type MMR, MR, and MH can be selected.

Paper Size A3, B4, and A4 can be selected.

Resolution 600 × 600 dpi (ultra fine), 400 × 400 dpi (super fine), 200 × 200 dpi (fine), and 200 × 100 dpi

(standard) can be selected.

C353/C253/C203 4-27

Transmitting data

4.4.8 Direct Input - IP Address Fax

Specify the IP address fax destination.

Item Description

IP Address Specify the host name or IP address for the destination.

Port Number Enter the port number to be used for transmission with the numeric keypad (range: 1 to

Destination Machine
Type

[Next Destination] Touch this button to add other destinations.

65535).

Select [Color] if the machine type of the destination is a color machine.

4

4.4.9 Direct Input - PC (SMB)

Specify the PC (SMB) address directly.

Host Name

Specify the host name (in uppercase letters) or IP address for the destination from the touch panel.

File Path

Type the path to the destination folder in uppercase letters from the touch panel.

User Name

Type the user name to log in from the touch panel.

Password

Type the login password from the touch panel.

C353/C253/C203 4-28

Transmitting data

Reference

The structure of the folders on the destination computer can be checked. This can be used to directly specify
the destination folder.

Next Destination

Touch this button to add other destinations.

4.4.10 Direct Input - FTP

Specify the FTP address directly.

4

Host Name

Specify the host name or IP address for the destination from the touch panel.

File Path

Specify the path to the destination folder from the touch panel.

User Name

Type the user name to log in from the touch panel. Touching [Anonymous] inputs "anonymous".

Password

Type the login password from the touch panel.

C353/C253/C203 4-29

Transmitting data

Detailed Settings

Specify more detailed settings.

Item Description

Port Number Enter the port number.

PASV Specify whether or not the PASV mode is used.

Proxy Specify whether or not a proxy server is used.

4

Next Destination

Touch this button to add other destinations.

4.4.11 Direct Input - WebDAV

Specify the WebDAV address directly.

Host Name

Specify the host name or IP address for the destination from the touch panel.

File Path

Specify the path to the destination folder from the touch panel.

User Name

Type the user name to log in from the touch panel.

Password

Type the login password from the touch panel.

C353/C253/C203 4-30

Transmitting data

Detailed Settings

Specify more detailed settings.

Item Description

Port Number Enter the port number.

Proxy Specify whether or not a proxy server is used.

SSL Settings Specify whether or not SSL is used for transmission.

4

Next Destination

Touch this button to add other destinations.

4.4.12 Direct Input - Web Service

This function sends scan data to a computer registered in advance on the network.

!

Detail

For details on settings to be specified in advance, refer to "Using Web services" on page 3-6.

It is also possible to give a scan command from the computer to the machine and save the data. For
details on the procedure, refer to "Giving a scan command from a computer (Web service)" on

page 12-3.

Computers on the network in which the machine is registered as a Web service scanner are listed on the
screen as available destinations. Select a destination.

Detail

Displays the name of the destination and its URL.

C353/C253/C203 4-31

Transmitting data

Search

Enter a keyword that is included in the destination name from the touch panel, and then search for the
destination.

4.4.13 Job History (G3)

The destinations of the five latest fax transmissions are displayed. You can select a destination from this
history.

4

4.4.14 Address Search - Search

Enter a search keyword, and then touch [Start Search] to search data in the specified LDAP server for the
relevant address.

C353/C253/C203 4-32

Transmitting data

4.4.15 Address Search - Advanced Search

Specify multiple search conditions to search for the target address.

Name

Enter the name from the touch panel.

4

E-Mail Addr.

Enter the E-Mail address from the touch panel.

Fax Number

Enter the Fax number from the touch panel.

Last Name

Enter the last name from the touch panel.

First Name

Enter the first name from the touch panel.

City

Enter the city name from the touch panel.

Company Name

Enter the company name from the touch panel.

Department

Enter the department name from the touch panel.

C353/C253/C203 4-33

Transmitting data

OR/AND/STARTS WITH/ENDS WITH

Select search conditions from [OR], [AND], [STARTS WITH], and [ENDS WITH].

4.4.16 Off-Hook (G3)

Use this button for manual transmission.

4

!

Detail

When using off-hook operations, memory transmission is disabled.

When "Confirm Address (TX)" is specified, the Off-Hook function is not available.

Manual transmission

Set the original in place and specify settings for scanning as needed. Touching [Off-Hook] hooks up and
displays a screen for specifying the destination.

Touch [Send], specify the destination, and then touch [Start].

!

Detail

To specify the destination, select from [Address Book], [Direct Input], [Job History], or [Program].

C353/C253/C203 4-34

Transmitting data

4.5 Scan Settings

Touch [Scan Settings] to specify detailed settings for scanning.

4.5.1 Basic - Original Type

Select the type according to the contents of the original. The original type can be selected from the following:

4

Text

Select this setting for a text-only original.

Text/Photo

Select this setting for originals consisting of both text and photos (halftones).

If "Text/Photo" or "Photo" is selected, the photo type can also be selected.

Item Description

Photo Paper Select this setting for photos printed on photo paper.

Printed Photo Select this setting for printed photos, such as in books or magazines.

Photo

Select this setting for originals consisting of only photos (halftones).

Dot Matrix Original

Select this setting for originals consisting of text that generally appears faint.

Copied Paper

Select this setting for originals with an even density produced using a copier or printer.

C353/C253/C203 4-35

Transmitting data

4.5.2 Basic - Simplex/Duplex

Select a scanning mode to either scan one side or both sides of the original.

1-Sided

Select this setting to scan one side of the original.

4

2-Sided

Select this setting to scan both sides of the original.

Cover + 2-Sided

Select this setting to scan one side of the first page as the cover page, and scan both sides of the remaining
pages.

4.5.3 Basic - Resolution

Select the resolution for scanning.

!

Detail

If [300 × 300 dpi] is selected for G3 fax or Internet fax transmission, the data is sent with converting to
200 × 200 dpi automatically.

C353/C253/C203 4-36

Transmitting data

4.5.4 File Type

Select the file type for saving the scan data.

File Type

The following file types are available.

4

Item Description

PDF Saves the data in the PDF format.

Compact PDF Saves the data by compressing at a level higher than in the PDF format. This is used for full-

TIFF Saves the data in the TIFF format.

JPEG Saves the data in the JPEG format.

XPS Saves the data in the XPS format.

Compact XPS Select this setting to compress the data more than the XPS format and save.

color scan data.

!

Detail

Even if a file type is selected when saving a document in a user box, the file type must be specified
when downloading the data.

The compression format can be specified when saving a TIFF file in color. For details, refer to "Color

TIFF Type (E-Mail/User Box/SMB/FTP/WebDAV)" on page 8-48.

If "JPEG" is selected, "Single Page" is selected automatically for page setting.

Some file type settings may not be available, depending on the setting for "Color". The possible combinations
of the "File Type" and "Color" settings are shown below.

Auto Color Full Color Gray Scale Black

PDF oooo

Compact PDF ooo×

TIFF oooo

JPEG ooo×

XPS oooo

Compact XPS ooo×

Scan Settings

In addition, the grouping of the saved data can be specified.

Item Description

Single Page Creates a file in a format that allows data to be saved for each page when downloading data.

C353/C253/C203 4-37

Transmitting data

Item Description

Multi Page Creates a single file from the entire scanned document. This setting cannot be selected if

!

Encryption - Encryption Level, Password, Document Permissions, and Detail Settings

If the "PDF" or "Compact PDF" is selected for "File Type", the encryption level can be specified.

4

"JPEG" is selected for [File Type].

Detail

Even if "Single Page" is selected when saving a document in a user box, a page must be specified when
downloading the data.

Encryption - Password

Enter the password necessary to open encrypted data (within 32 characters). For confirmation, enter the
password twice.

Encryption - Document Permissions

Enter the password necessary to change document permissions (within 32 characters). For confirmation,
enter the password twice.

Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other content

When "Document Permissions" is selected under "Encryption", details of the permission can be specified.
Under "Printing Allowed", select whether or not data printing should be allowed.

When you specify [High Level] for the encryption level, [Low Resolution] appears.

Under [Enable copying of text, images and other content], select whether or not to allow copying of text,
images and other content.

If [Low Level] is selected

C353/C253/C203 4-38

Transmitting data

If [High Level] is selected

Encryption - Detail Settings - Changes Allowed

In the Detail Settings screen, touch [Forward →] to select details of the changes allowed. Under "Changes
Allowed", select the appropriate permission level for document changes including data signature, inputs, and
remarks.

If [Low Level] is selected

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If [High Level] is selected

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Transmitting data

Stamp Composition

Select a method for composing contents to be added by stamp/page print.

Item Description

Image Inserts the text as an image.

Text Insert the text as text.

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!

Detail

The date/time, page number, and header/footer can be combined as text.

Stamps are combined as images.

4.5.5 Scan Settings - Density

Adjust the density for scanning.

- To adjust the density, touch [Light] or [Dark].

- Touch [Standard] to reset the setting to its default.

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Transmitting data

4.5.6 Scan Settings - Separate Scan

The scan operation can be divided into several sessions for various types of documents, for example, when
all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or
when single-sided documents are combined with double-sided documents. To specify this setting, touch
[Separate Scan] to have the key label highlighted.

4.5.7 Quality Adjustment

Adjust the quality, such as color and background, for scanning.

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Color (E-Mail/User Box/SMB/FTP/WebDAV/IP)

Specify an option for scanning in color or for scanning in black and white.

Some color settings may not be available, depending on the setting for "File Type". The possible
combinations of the "File Type" and "Color" settings are shown below.

Auto Color Full Color Gray Scale Black

PDF oooo

Compact PDF ooo ×

TIFF oooo

JPEG ooo ×

XPS oooo

Compact XPS ooo ×

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Transmitting data

!

Auto Color

This option automatically determines the color type of the original and scans it accordingly.

Full Color

This option scans in full color.

Gray Scale

Select this setting for originals with many halftones, such as in black-and-white photos.

Black

Select this setting for originals with distinct black and white areas, such as in line drawings.

Background Removal

Use this option to adjust the density of the original background during scanning. When colored paper is used
for the original to be scanned, the background color may be scanned, and a result may be that the entire
image is output in a dark color. In that case, the density of the background can be adjusted.

- To specify automatic adjustment, touch [Auto].

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Detail

The compression format can be specified when saving a TIFF file in color. For details, refer to "Color

TIFF Type (E-Mail/User Box/SMB/FTP/WebDAV)" on page 8-48.

If "JPEG" is selected, "Single Page" is selected automatically for page setting.

Sharpness

This option enables outlines of characters, etc, to become sharper during scanning.

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Transmitting data

4.5.8 Erase

An area around the edge of the original can be erased.

Frame Erase

Select this setting to specify frame erasing.

- To erase the same width on all sides, touch [Frame], and then specify a value (range: 1/16 inch to 2

- To specify different widths for the top, left, right, and bottom, touch the button for the desired location,

- To cancel frame erasing, touch [No].

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inches (0.1 mm to 50.0 mm)).

and then specify a value.

!

Detail

If a width to be erased around the original is specified with "Frame Erase" in the Book Copy screen, the
same settings are also applied to "Frame Erase" in the Frame Erase screen.

4.5.9 Book Scan - Book Copy

Select this method for scanning a page-spread original. In addition, the binding position and erasure of
unnecessary parts can be specified.

!

Detail

Specify the size of the page spread as the scan size.

[Book Copy] cannot be selected for fax transmissions.

Book Spread

Select this setting to scan a page spread as a single page.

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Transmitting data

Separation

Select this setting to scan a page spread as two separate pages (left and right).

Front Cover

Select this setting to scan the first page as the front cover.

Front + Back Covers

Select this setting to scan the first page as the front cover, the second page as the back cover, and the
remaining pages as the body.

Book Erase - Frame Erase

Select this setting to specify frame erasing for page spreads.

- To erase the same width on all sides, touch [Frame], and then specify a value (range: 1/16 inch to 2

- To specify different widths for the top, left, right, and bottom, touch the button for the desired location,

- To cancel frame erasing, touch [No].

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inches (0.1 mm to 50.0 mm)).

and then specify a value.

!

Detail

If a width to be erased around the original is specified with "Frame Erase" in the Book Copy screen, the
same settings are also applied to "Frame Erase" in the Frame Erase screen.

Book Erase - Center Erase

Select this setting to erase the shadows along the binding position at the center of the original.

- Enter the frame erase width using the keypad or the [-] and [+] keys (range: 1/16 inch to 1-3/16 inches

(0.1 mm to 30.0 mm)).

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Binding Position

If "Separation", "Front Cover", or "Front + Back Covers" was selected, touch [Binding Position], and then
select the binding position.

4.5.10 Application - Scan Size

Specify the size of paper for scanning.

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Standard

To automatically detect the size of the first sheet of the original upon scanning, touch [Auto]. To scan an
original of a preset paper size (such as 8-1/2 × 11 (A4), or 7-1/4 × 10-1/2 (B5)), select the relevant paper size.

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Transmitting data

Custom Size

Enter the dimensions of a custom size that is not available as a preset size.

- The size in the X direction can be set between 2 inches and 17 inches (between 30 mm and 432 mm).

- The size in the Y direction can be set between 2 inches and 11-11/16 inches (between 30 mm and 297

Photo Size

Select size 2-1/4 × 3-1/4 or 3 × 5 inches (9 × 13, 10 × 15 or 13 × 18 inches).

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mm).

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