Konica Minolta BIZHUB C200 User Manual

User’s Guide [Network Administrator]

Introduction

Thank you for purchasing this machine.

This User's Guide contains details on specifying settings for connecting and using the bizhub C200 with a network, on changing software switch settings, and on using Assistant tool for C200. To ensure the best possible performance and most effective use of the machine, refer to this User's Guide, as necessary.

In order to ensure that this machine is used correctly and safely, carefully read the additional Quick Guide [Copy/Print/Fax/Scan Operations] before using the machine.

For details on trademarks and copyrights, refer to the additional Trademarks/Copyrights volume.

Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide.

C200 x-1

Introduction

Table of contents....................................................................................................................................................x-2

About this manual...................................................................................................................................................x-7

Structure of the manual ...........................................................................................................................x-7

Notations .................................................................................................................................................x-7

Explanation of manual conventions .........................................................................................................x-8

User’s Guides..........................................................................................................................................................x-9

Printed manual .........................................................................................................................................x-9

User’s Guide CD manuals .......................................................................................................................x-9

1 Specifying network settings

1.1 Displaying the Network Settings screen ............................................................................................ 1-2

1.2 List of network settings for each operation....................................................................................... 1-4

1.3 Specifying network settings ................................................................................................................ 1-6

1.3.1 Network Settings ......................................................................................................................................1-6

1.3.2 Basic Settings...........................................................................................................................................1-6

1.3.3 DNS Settings ............................................................................................................................................1-9

1.3.4 Machine Name........................................................................................................................................1-11

1.3.5 SMTP TX Settings...................................................................................................................................1-12

1.3.6 SMTP RX Settings ..................................................................................................................................1-14

1.3.7 POP3 Settings ........................................................................................................................................1-18

1.3.8 Scanner Settings ....................................................................................................................................1-20

1.3.9 IP Relay Settings ....................................................................................................................................1-25

1.3.10 RAW Port Number Settings....................................................................................................................1-28

1.4 Checking the network connection (Ping) ......................................................................................... 1-29

Parameters ...............................................................................................................................................1-6

Specifying the settings .............................................................................................................................1-7

Parameters ...............................................................................................................................................1-9

Specifying the settings .............................................................................................................................1-9

Parameters .............................................................................................................................................1-11

Specifying the settings ...........................................................................................................................1-11

Parameters .............................................................................................................................................1-12

Specifying the settings ...........................................................................................................................1-12

When SMTP authentication is used .......................................................................................................1-13

Parameters .............................................................................................................................................1-14

Specifying the settings ...........................................................................................................................1-15

When SMTP authentication is used .......................................................................................................1-16

Parameters .............................................................................................................................................1-18

Specifying the settings ...........................................................................................................................1-18

Parameters .............................................................................................................................................1-20

Specifying the settings (Activity Report).................................................................................................1-20

Specifying the settings (RX Doc. Header Print)......................................................................................1-21

Specifying the settings (E-Mail Header Text) .........................................................................................1-21

Specifying the settings (Subject Registration)........................................................................................1-22

Specifying the settings (Division Settings)..............................................................................................1-23

Specifying the settings (Gateway TX).....................................................................................................1-24

Parameters .............................................................................................................................................1-25

Specifying the settings ...........................................................................................................................1-25

When SMTP authentication is used .......................................................................................................1-27

Parameters .............................................................................................................................................1-28

Specifying the settings ...........................................................................................................................1-28

C200 x-2

2 Specifying machine functions (software switch settings)

2.1 Software switch settings ..................................................................................................................... 2-2

2.2 Specifying software switch settings................................................................................................... 2-4

2.3 List of software switch settings .......................................................................................................... 2-6

2.3.1 List of network settings ............................................................................................................................2-6

2.3.2 List of scanning/faxing settings................................................................................................................2-6

2.3.3 List of printing settings .............................................................................................................................2-7

2.3.4 List of copying settings.............................................................................................................................2-7

2.4 Network settings................................................................................................................................... 2-8

2.4.1 Specifying settings concerning the SMTP transmission timeout (mode 356) ..........................................2-8

Factory settings ........................................................................................................................................2-8

Specifying the settings .............................................................................................................................2-8

2.4.2 Specifying settings concerning the SMTP reception timeout (mode 357) ...............................................2-9

Factory settings ........................................................................................................................................2-9

Specifying the settings .............................................................................................................................2-9

2.4.3 Specifying settings concerning the POP3 reception timeout (mode 358)..............................................2-10

2.4.4 Specifying settings concerning Assistant tool for C200, SMTP transmission/reception and

2.4.5 Specifying the setting for the POP Before SMTP time (mode 364)........................................................2-11

2.4.6 Specifying settings concerning the timeout for a DNS inquiry (mode 367)............................................2-12

2.4.7 Specifying settings concerning the transmission interval for divided e-mail messages

2.4.8 Specifying security settings for e-mail transmissions (mode 380) .........................................................2-13

2.4.9 Specifying security settings for e-mail receptions (mode 383) ..............................................................2-14

2.4.10 Specifying settings concerning the network protocol (mode 384) .........................................................2-15

2.4.11 Specifying settings concerning the encryption method for SSL (mode 389) .........................................2-15

2.5 Scanning/faxing settings ................................................................................................................... 2-16

2.5.1 Specifying settings concerning the position of the transmission source information and

2.5.2 Specifying settings for inserting the destination in the original (mode 001) ...........................................2-16

2.5.3 Specifying printing of the memory clear report and the report for a broadcast transmission

2.5.4 Specifying the storage time for failed transmission originals (mode 004) ..............................................2-18

Factory settings ......................................................................................................................................2-10

Specifying the settings ...........................................................................................................................2-10

POP3 reception (mode 361) ...................................................................................................................2-11

Factory settings ......................................................................................................................................2-11

Specifying the settings ...........................................................................................................................2-11

Factory settings ......................................................................................................................................2-11

Specifying the settings ...........................................................................................................................2-11

Factory settings ......................................................................................................................................2-12

Specifying the settings ...........................................................................................................................2-12

(mode 372)..............................................................................................................................................2-12

Factory settings ......................................................................................................................................2-12

Specifying the settings ...........................................................................................................................2-12

Factory settings ......................................................................................................................................2-13

Specifying the settings ...........................................................................................................................2-13

Factory settings ......................................................................................................................................2-14

Specifying the settings ...........................................................................................................................2-14

Factory settings ......................................................................................................................................2-15

Specifying the settings ...........................................................................................................................2-15

Factory settings ......................................................................................................................................2-15

Specifying the settings ...........................................................................................................................2-15

concerning password communications (mode 000) ..............................................................................2-16

Factory settings ...............................................................................................................

Specifying the settings ...........................................................................................................................2-16

Factory settings ......................................................................................................................................2-16

Specifying the settings ...........................................................................................................................2-16

(mode 002)..............................................................................................................................................2-17

Factory settings ......................................................................................................................................2-17

Specifying the settings ...........................................................................................................................2-17

Factory settings ......................................................................................................................................2-18

Specifying the settings ...........................................................................................................................2-18

.......................2-16

C200 x-3

2.5.5 Specifying whether or not a received date report is added and its format (mode 016) .........................2-19

Factory settings ......................................................................................................................................2-19

Specifying the settings ...........................................................................................................................2-19

2.5.6 Specifying settings for the image in the results report (Mode 023)........................................................2-19

Factory settings ......................................................................................................................................2-19

Specfying the settings ............................................................................................................................2-19

2.5.7 Specifying settings for administrator forwarding (mode 024).................................................................2-20

Factory settings ......................................................................................................................................2-20

Specifying the settings ...........................................................................................................................2-20

2.5.8 Specifying settings concerning transmission if the memory becomes full (mode 025) .........................2-20

Factory settings ......................................................................................................................................2-20

Specifying the settings ...........................................................................................................................2-20

2.5.9 Specifying the maximum number of copies allowed with remote copying (mode 028).........................2-21

Factory settings ......................................................................................................................................2-21

Specifying the settings ...........................................................................................................................2-21

2.5.10 Specifying settings for fax reception functions (mode 030) ...................................................................2-21

2.5.11 Specifying the settings for selecting paper trays when faxes are received (Mode 037) ........................2-22

2.5.12 Specifying settings for general subscriber lines (mode 043) ..................................................................2-23

2.5.13 Specifying settings for the number of rings until automatic reception (port 2) (mode 249) ...................2-24

2.5.14 Specifying settings for receiving long documents (mode 301) ..............................................................2-25

2.5.15 Specifying the setting for selecting paper when printing received documents (mode 302) ..................2-26

2.5.16 Specifying settings concerning Internet faxing (mode 350) ...................................................................2-27

2.5.17 Specifying transmission source information for IP address fax transmissions and

2.5.18 Specifying whether transmission source information is added when performing a

2.5.19 Specifying settings concerning the From address in MDN/DSN reports (mode 363)............................2-29

2.5.20 Specifying the default address input screen (mode 366) .......................................................................2-29

2.5.21 Specifying settings concerning IP relay operations appearing in the activity report (mode 368) ..........2-30

2.5.22 Specifying settings concerning Full mode functions with Internet faxing (mode 373) ...........................2-30

2.5.23 Specifying the default setting for the coding method (mode 381) .........................................................2-31

Factory settings ......................................................................................................................................2-21

Specifying the settings ...........................................................................................................................2-21

Factory settings ......................................................................................................................................2-22

Specifying the settings ...........................................................................................................................2-22

Factory settings ......................................................................................................................................2-23

Specifying the settings ...........................................................................................................................2-23

Factory settings ......................................................................................................................................2-24

Specifying the settings ...........................................................................................................................2-24

Factory settings ......................................................................................................................................2-25

Specifying the settings ...........................................................................................................................2-25

Factory settings ......................................................................................................................................2-26

Specifying the settings ...........................................................................................................................2-26

Factory settings ......................................................................................................................................2-27

Specifying the settings ...........................................................................................................................2-27

IP relay operations (mode 351)...............................................................................................................2-28

Factory settings ......................................................................................................................................2-28

Specifying the settings ...........................................................................................................................2-28

IP relay operation, or when forwarding received documents (mode 352)..............................................2-28

Factory settings ......................................................................................................................................2-28

Specifying the settings ...........................................................................................................................2-28

Factory settings ......................................................................................................................................2-29

Specifying the settings ...........................................................................................................................2-29

Factory settings ......................................................................................................................................2-29

Specifying the settings ...........................................................................................................................2-29

Factory settings ......................................................................................................................................2-30

Specifying the settings ...........................................................................................................................2-30

Factory settings ......................................................................................................................................2-30

Specifying the settings ...........................................................................................................................2-30

Factory settings ......................................................................................................................................2-31

Specifying the settings ...........................................................................................................................2-31

C200 x-4

2.5.24 Specifying settings concerning the communication results of IP relay operations (mode 382).............2-32

Factory settings ......................................................................................................................................2-32

Specifying the settings ...........................................................................................................................2-32

2.5.25 Specifying the PDF coding method for IP address fax transmissions (mode 391) ................................2-33

Factory settings ......................................................................................................................................2-33

Specifying the settings ...........................................................................................................................2-33

2.5.26 Specifying the Job List screen given priority (mode 473).......................................................................2-33

Factory settings ......................................................................................................................................2-33

Specifying the settings ...........................................................................................................................2-33

2.5.27 Specifying settings concerning the Direct Input tab and broadcast transmissions (mode 476) ............2-34

Factory settings ......................................................................................................................................2-34

Specifying the settings ...........................................................................................................................2-34

2.5.28 Specifying settings for the confirmation screen for broadcast transmissions (mode 477) ....................2-34

Factory settings ......................................................................................................................................2-34

Specifying the settings ...........................................................................................................................2-34

2.5.29 Specifying settings concerning the use of the button for deleting, the display when a

2.5.30 Specifying settings for checked receiver transmissions (mode 804) .....................................................2-36

2.6 Printing settings.................................................................................................................................. 2-38

2.6.1 Specifying the storage time for confidential documents (mode 304) .....................................................2-38

2.7 Copying settings................................................................................................................................. 2-39

2.7.1 Specifying settings for the main application (mode 402) .......................................................................2-39

2.7.2 Specifying settings for using Copy mode operations (mode 403) .........................................................2-39

2.7.3 Specifying whether or not the number of copies are limited (mode 417)...............................................2-40

2.7.4 Specifying how the screen for selecting an account appears in Administrator mode (mode 471) ........2-40

2.7.5 Specifying the setting concerning the use of the button for deleting (mode 478)..................................2-40

2.7.6 Specifying settings for Enlarge Display mode (mode 501) .....................................................................2-41

2.7.7 Specifying the setting concerning public accounts (mode 835) ............................................................2-41

one-touch dial button is touched, and the default communication mode (mode 478) ..........................2-35

Factory settings ......................................................................................................................................2-35

Specifying the settings ...........................................................................................................................2-35

Factory settings ......................................................................................................................................2-36

Specifying the settings ...........................................................................................................................2-36

Factory settings ......................................................................................................................................2-38

Specifying the settings ...........................................................................................................................2-38

Factory settings ......................................................................................................................................2-39

Specifying the settings ...........................................................................................................................2-39

Factory settings ......................................................................................................................................2-39

Specifying the settings ...........................................................................................................................2-39

Factory settings ......................................................................................................................................2-40

Specifying the settings ...........................................................................................................................2-40

Factory settings ......................................................................................................................................2-40

Specifying the settings ...........................................................................................................................2-40

Factory settings ......................................................................................................................................2-41

Specifying the settings ...........................................................................................................................2-41

Factory settings ......................................................................................................................................2-41

Specifying the settings ...........................................................................................................................2-41

C200 x-5

3 Assistant tool for C200

3.1 Introduction........................................................................................................................................... 3-2

3.1.1 System requirements................................................................................................................................3-2

3.1.2 Preparation ...............................................................................................................................................3-2

With Internet Explorer...............................................................................................................................3-2

With Netscape Navigator..........................................................................................................................3-2

3.1.3 Accessing Assistant tool for C200............................................................................................................3-3

3.1.4 Description of pages.................................................................................................................................3-3

3.1.5 Specifying settings ...................................................................................................................................3-4

3.2 Logging on and logging off.................................................................................................................. 3-5

3.2.1 Logging on to Administrator mode...........................................................................................................3-5

3.2.2 When account track settings have been specified...................................................................................3-6

3.3 User mode ............................................................................................................................................. 3-7

3.3.1 One-Touch Key Registration ....................................................................................................................3-7

3.4 Administrator mode............................................................................................................................ 3-10

3.4.1 Scan Setting ...........................................................................................................................................3-10

3.4.2 SSL Setting.............................................................................................................................................3-11

User mode ................................................................................................................................................3-4

Administrator mode ..................................................................................................................................3-4

Login.........................................................................................................................................................3-5

Logout.......................................................................................................................................................3-5

Specifying TX: Fax (G3/G3-1/G3-2) settings............................................................................................3-8

Specifying TX: InternetFax settings..........................................................................................................3-8

Specifying TX: InternetFax (IP Address Fax) settings...............................................................................3-9

Specifying TX: InternetFax (IP Relay) settings ..........................................................................................3-9

Specifying TX: PC (E-mail) settings ..........................................................................................................3-9

Creating a certificate ..............................................................................................................................3-11

Deleting a certificate...............................................................................................................................3-12

Changing the settings.............................................................................................................................3-12

4 Appendix

4.1 Product specifications (Network operations) .................................................................................... 4-2

5Index

5.1 Index ...................................................................................................................................................... 5-2

C200 x-6

About this manual

This User's Guide contains details on specifying settings for connecting and using this machine with a network, on changing software switch settings, and on using Assistant tool for C200.

For details on the copy, fax or scan operations, refer to the corresponding User’s Guide.

This manual is intended for users who understand the basic operations of computers and copiers. For operating procedures of the Windows or Macintosh operating system and software applications, refer to the corresponding manuals.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Specifying network settings

Chapter 2 Specifying machine functions (software switch settings)

Chapter 3 Assistant tool for C200

Chapter 4 Appendix

Chapter 5 Index

Notations

Product name Notation in the manual

bizhub C200 This machine

Microsoft Windows Windows

C200 x-7

Explanation of manual conventions

C200 x-8

User’s Guides

This machine is provided with printed manuals and PDF manuals on the User’s Guide CD.

Printed manual

Quick Guide [Copy/Print/Fax/Scan Operations]

This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used.

In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

Be sure to read this manual before using the machine.

User’s Guide CD manuals

User’s Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and machine maintenance.

Refer to this manual for details on the paper and originals, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Print Operations]

This manual contains details of the printing functions that can be specified with the standard built-in printer controller.

Refer to this manual for operating procedures on using the printing functions.

User’s Guide [Network Scan/Fax/Network Fax Operations]

This manual contains details on the network scan, G3 fax, and network fax operations.

Refer to this manual for procedures on using network scanning by e-mail, G3 fax, Internet fax, IP address fax and IP relay operations.

In order to use the fax, IP address fax and IP relay functions, the optional fax kit must be purchased separately.

User’s Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to send a fax directly from a computer.

Refer to this manual for operating procedures on using the PC-FAX functions.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Network Administrator] (this manual)

This manual contains details on specifying settings for connecting and using this machine with a network, on changing software switch settings, and on using Assistant tool for C200.

Refer to this manual for descriptions of the network settings, software switch settings and Assistant tool for C200.

Trademarks/Copyrights

This manual contains descriptions on trademarks and copyrights.

Be sure to read this manual before using the machine

C200 x-9

Specifying network settings

1 Specifying network settings

1.1 Displaying the Network Settings screen

Network settings are specified from the Administrator Management screen in Utility mode.

1 Press the [Utility/Counter] key.

2 Touch [Admin.].

3 Type in the password, and then touch [OK].

– For details on specifying and changing the password, refer to the User’s Guide [Copy Operations].

C200 1-2

Specifying network settings

4 Touch [↓], and then touch [Network Settings].

The Network Settings screen appears.

Reminder

If items marked with are changed, the machine must be turned off, then on again. When turning the machine off, then on again, wait about 10 seconds to turn the machine on after turning it off. The machine may not operate correctly if it is turned on immediately after being turned off.

C200 1-3

Specifying network settings

1.2 List of network settings for each operation

The available operations are limited according to the connected network environment. Specify the network settings according to the environment and operations to be performed.

The network settings should be specified as shown below in order for the various operations to be used.

-: Required

+: Necessary depending on environment

o: Available

−: Unavailable with the operation

Operation Internet

Parameter

Basic Settings

DHCP +++++++

IP Address -------

Subnet Mask -------

Gateway +++++++

Network Board Set +++++++

DNS Settings

YES/NO +++++−−

Host Name +++++−−

Domain Name +++++−−

DNS Server Address +++++−−

Machine Name

Machine Name oooo −−−

SMTP TX Settings

SMTP Server Address - − -+−−−

E-Mail Address - − -+−−−

SMTP Authentication User Name

SMTP Authentication Password

SMTP RX Settings

Self-Domain Name − o −−o −−

SMTP Authentication User Name

SMTP Authentication Password

Exception Setting − o −−o −−

POP3 Settings

POP3 Server Address - −−−−−−

POP3 User Name - −−−−−−

POP3 Password - −−−−−−

Auto-RX Check - −−−−−−

Scanner Settings

Activity Report o −−−−−−

RX Doc. Header Print o −−−−−−

E-Mail Header Text o − oo −−−

Subject Registration o − o −−−−

fax

+++++−−

− o −−o −−

IP address fax

Scan to E-Mail

Forwarding received documents

IP relay PC-FAX Assist-

ant tool for C200

C200 1-4

Specifying network settings

Operation Internet

Parameter

Division Settings o − o −−−−

Gateway TX −−−−+ −−

IP Relay Settings

IP Relay Destination Registration

Relay Result Port −−−−- −−

RAW Port Number Settings

fax

−−−−- −−

−−−−−+ −

IP address fax

Scan to E-Mail

Forwarding received documents

IP relay PC-FAX Assist-

ant tool for C200

C200 1-5

Specifying network settings

1.3 Specifying network settings

1.3.1 Network Settings

Parameter Description Page

Basic Settings Specify the address settings in order to use this machine in a TCP/IP network

DNS Settings Specify the host name and domain name in order to use a DNS server. p. 1-9

Machine Name Specify the machine name in order to send scans and faxes. p. 1-11

SMTP TX Settings Specify the settings necessary for transmitting with SMTP. p. 1-12

SMTP RX Settings Specify the settings necessary for receiving with SMTP. p. 1-14

POP3 Settings Specify the settings necessary for receiving with POP3. p. 1-18

Scanner Settings Specify the settings necessary for sending/receiving scanned documents. p. 1-20

IP Relay Settings Specify the relay settings necessary for performing IP relay operations. p. 1-25

RAW Port Number Settings

1.3.2 Basic Settings

Parameters

Parameter Description

DHCP Select whether to automatically retrieve the IP address from the DHCP server or to specify

IP Address Specify the IP address of the machine.

Subnet Mask Type in the subnet mask of the connected network.

Gateway Type in the gateway address of the connected network.

Network Board Set Select the transmission speed of the network board (LAN board). Normally, this is set to

reference

p. 1-6

environment.

The RAW port number can be changed in order to perform Port 9100 printing. p. 1-28

a fixed IP address.

Specify only if "DHCP" is set to "IP Input".

"Auto". Auto: The transmission speed is automatically selected by auto-negotiation. 100M-Full: The 100 Mbps, full-duplex mode is selected. 100M-Half: The 100 Mbps, half-duplex mode is selected. 10M-Full: The 10 Mbps, full-duplex mode is selected. 10M-Half: The 10 Mbps, half-duplex mode is selected.

Note

After changing the settings for these parameters, the machine must be turned off, then on again.

C200 1-6

Specifying network settings

Specifying the settings

1 In the Network Settings screen, touch [Basic Settings].

2 Touch [DHCP].

3 Select the method for retrieving the IP address, and then touch [OK].

– If the DHCP server is to be used, touch [Auto Input], and then continue with step 10. – If a fixed IP address is to be used, touch [IP Input], and then continue with step 4.

4 Touch [IP Address].

5 Use the keypad to type in the IP address, and then touch [OK].

– The IP address cannot be specified to begin with "0.", "127.", or a number greater than "224". – To enter a number with less than 3 digits, touch [→] to move the cursor to the next number.

6 Touch [Subnet Mask].

C200 1-7

Specifying network settings

7 Use the keypad to type in the subnet mask value, and then touch [OK].

– To enter a number with less than 3 digits, touch [→] to move the cursor to the next number.

8 Touch [Gateway].

9 Use the keypad to type in the gateway address, and then touch [OK].

– The IP address cannot be specified to begin with "0.", "127.", or a number greater than "224". – To enter a number with less than 3 digits, touch [→] to move the cursor to the next number.

10 Touch [Network Board Set].

11 Select the transmission speed and duplex setting for the network board, and then touch [OK].

– Normally, "Auto" is selected. Select the transmission speed and duplex setting only if transmission

is not performed normally with "Auto" selected. If the transmission speed and duplex setting are not correctly selected, transmission is not possible, or there is a reduction in communication performance.

C200 1-8

Specifying network settings

12 Touching [OK] displays the following screen. To apply the new settings, turn the machine off, then on

again.

Reminder

When turning the machine off, then on again, wait about 10 seconds to turn the machine on after turning it off. The machine may not operate correctly if it is turned on immediately after being turned off.

1.3.3 DNS Settings

Parameters

Parameter Description

DNS Settings Select whether or not DNS (Domain Name System) is used.

Host Name Specify the host name of the machine.

Domain Name Specify the domain name for the DNS server.

DNS Server Address Specify the IP address of the DNS server.

Specifying the settings

If a DNS server is being used in the network, select "YES". If one is not being used, select "NO". If an external server, such as an Internet provider, is being used and the IP address of the mail server is publicly disclosed, select "NO". If only the DNS name of the mail server is publicly disclosed, but the IP address is not publicly disclosed, select "YES". For information on the network environment, consult with the network administrator.

Specify only if "DNS Settings" is set to "YES".

1 In the Network Settings screen, touch [DNS Settings].

2 To use the DNS server, touch [YES]. To not use the DNS server, touch [NO].

– If [YES] was selected, continue with step 3. – If [NO] was selected, touch [OK].

3 Touch [Host Name].

C200 1-9

Specifying network settings

4 Type in the host name for the machine, and then touch [OK].

5 Touch [Domain Name].

6 Type in the domain name of the DNS server, and then touch [OK].

7 Touch [DNS Server Address].

8 Touch [DNS Server Address 1].

– If multiple DNS servers are used, settings can be specified for"DNS Server Address 2" and "DNS

Server Address 3".

C200 1-10

Specifying network settings

9 Type in the IP address for DNS server 1, and then touch [OK].

– The IP address cannot be specified to begin with "0.", "127.", or a number greater than "224". – To enter a number with less than 3 digits, touch [→] to move the cursor to the next number.

10 Touch [OK] in each screen until the initial screen appears.

1.3.4 Machine Name

Parameters

Parameter Description

Machine Name Specify the name for the machine.

Specifying the settings

The machine name is used as a part of the file name with Scan to E-mail transmissions. In addition, it is used as a part of the subject with Scan to E-mail and Internet fax transmissions.

1 In the Network Settings screen, touch [Machine Name].

2 Type in the name of the machine.

3 Touch [OK] in each screen until the initial screen appears.

C200 1-11

Specifying network settings

1.3.5 SMTP TX Settings

Parameters

Parameter Description

SMTP Server Address Specify the IP address of the SMTP server.

E-Mail Address Specify the e-mail address of the machine.

SMTP Authentication User Name

SMTP Authentication Password

Detail

Using the software switch settings, you can select whether or not SMTP transmission is used. For details, refer to "Specifying settings concerning Assistant tool for C200, SMTP

transmission/reception and POP3 reception (mode 361)" on page 2-11.

In order to specify SMTP authentication settings, the software switch settings must be specified. For details, refer to "Specifying security settings for e-mail transmissions (mode 380)" on page 2-13.

This must be specified in order to send Scan to E-mail and Internet fax transmissions.

Specify the SMTP authentication user name used with SMTP authentication. It is not necessary to specify this setting if the SMTP authentication user name is the same as the POP3 user name.

Specify the SMTP authentication password used with SMTP authentication. It is not necessary to specify this setting if the SMTP authentication password is the same as the POP3 password.

Specifying the settings

1 In the Network Settings screen, touch [SMTP TX Settings].

2 Touch [SMTP Server Address].

3 Type in the IP address for the SMTP server, and then touch [OK].

– To specify a host name, touch [Host Name], and then type in the host name for the SMTP server. – To change the port number, touch [Port], and then use the keypad to type in the desired port

number.

– [Host Name] appears only when "DNS Settings" is set to "YES".

4 Touch [E-Mail Address].

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5 Type in the e-mail address of this machine, and then touch [OK].

6 Touch [OK] in each screen until the initial screen appears.

When SMTP authentication is used

1 In the Network Settings screen, touch [SMTP TX Settings].

2 Touch [SMTP Authentication User Name].

3 Type in the SMTP authentication user name, and then touch [OK].

4 Touch [SMTP Authentication Password].

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5 Touch [New Password], type in the SMTP authentication password, and then touch [OK].

6 Touch [Confirm New Password], type in the SMTP authentication password again, and then touch [OK].

7 Touch [OK] in each screen until the initial screen appears.

Detail

It is not necessary to specify these settings if the SMTP authentication user name and password are the same as the POP3 user name and password.

1.3.6 SMTP RX Settings

Parameters

Parameter Description

Self-Domain Name Specify the domain name of this machine.

SMTP Authentication User Name

SMTP Authentication Password

Exception Setting Specify the range of unauthenticated IP addresses that are permitted as exceptions during

If settings have been specified for the SMTP authentication user name and SMTP authentication password on the machine receiving the IP address fax or on the relay station for an IP relay operation, the SMTP authentication user name and SMTP authentication password must be specified on the machine sending the fax.

- The sender settings for an IP address fax can be specified when registering a one-touch dial destination

or when directly entering the number to be dialed. For details on specifying the settings when registering a one-touch dial destination with Assistant tool for C200, refer to "One-Touch Key

Registration" on page 3-7. For details on specifying the settings when registering a one-touch dial

destination or when directly entering the number to be dialed from the control panel, refer to the User's Guide [Network Scan/Fax/Network Fax Operations].

- Specify sender settings for IP relay operations with the settings for "IP Relay Destination Registration"

in the IP Relay Settings screen. For details, refer to "IP Relay Settings" on page 1-25.

With a comparison of domain names during SMTP reception (IP address fax and IP relay operations), reception from any number of people can be prevented. An IP address fax is received only when the setting for "Self-Domain Name" on the recipient's machine matches that specified for "Self-Domain Name" on the sender's machine. An IP relay is received (relayed) only when the setting for "Self-Domain Name" on the recipient's machine (relay station) matches that specified for "Domain Name" ("IP Relay Destination Registration" in the IP Relay Settings screen) on the sender's machine. If either the recipient's machine or sender's machine is not yet registered, it is considered a match.

Specify the SMTP authentication user name used with SMTP authentication.

Specify the SMTP authentication password used with SMTP authentication.

SMTP authentication.

Reminder

After changing the settings for these parameters, the machine must be turned off, then on again.

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Detail

Using the software switch settings, you can select whether or not SMTP reception is used. For details, refer to "Specifying settings concerning Assistant tool for C200, SMTP transmission/reception

and POP3 reception (mode 361)" on page 2-11.

In order to specify SMTP authentication settings, the software switch settings must be specified. For details, refer to "Specifying security settings for e-mail receptions (mode 383)" on page 2-14.

Specifying the settings

1 In the Network Settings screen, touch [SMTP RX Settings].

2 Touch [Self-Domain Name].

3 Type in the domain name of the machine, and then touch [OK].

– To change the port number, touch [Port], and then use the keypad to type in the desired port

number.

4 Touching [OK] displays the following screen. To apply the new settings, turn the machine off, then on

again.

Reminder

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Specifying network settings

When SMTP authentication is used

1 In the Network Settings screen, touch [SMTP RX Settings].

2 Touch [SMTP Authentication User Name].

3 Type in the SMTP authentication user name, and then touch [OK].

4 Touch [SMTP Authentication Password].

5 Touch [New Password], type in the SMTP authentication password, and then touch [OK].

6 Touch [Confirm New Password], type in the SMTP authentication password again, and then touch [OK]

twice.

7 Touch [Exception Setting].

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8 Touch [1].

– For multiple exception settings, settings can be specified for Exception Setting "2" and "3".

9 Use the keypad to type in the starting and ending IP addresses, and then touch [OK].

– The IP address cannot be specified to begin with "0.", "127.", or a number greater than "224". – To enter a number with less than 3 digits, touch [→] to move the cursor to the next number.

10 Touching [OK] displays the following screen. To apply the new settings, turn the machine off, then on

again.

Detail

In order to specify SMTP authentication settings, the software switch settings must be specified. For details, refer to "Specifying security settings for e-mail receptions (mode 383)" on page 2-14.

Reminder

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1.3.7 POP3 Settings

Parameters

Parameter Description

POP3 Server Address Specify the IP address of the POP3 server.

POP3 User Name Specify the POP3 user name for this machine.

POP3 Password Specify the POP3 password for this machine.

Auto-RX Check Specify the interval for connecting to the POP3 server and checking for received Internet

Detail

Using the software switch settings, you can select whether or not POP3 reception is used. For details, refer to "Specifying settings concerning Assistant tool for C200, SMTP transmission/reception

and POP3 reception (mode 361)" on page 2-11.

Specifying the settings

1 In the Network Settings screen, touch [POP3 Settings].

This must be specified in order to receive Internet faxes.

faxes. (1 to 99 minutes) If [Check OFF] is selected, automatic checking is not performed.

2 Touch [POP3 Server Address].

3 Type in the IP address for the POP3 server, and then touch [OK].

– To specify a host name, touch [Host Name], and then type in the host name for the POP3 server. – To change the port number, touch [Port], and then use the keypad to type in the desired port

number.

– [Host Name] appears only when "DNS Settings" is set to "YES".

4 Touch [POP3 User Name].

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5 Type in the POP3 user name, and then touch [OK].

6 Touch [POP3 Password].

7 Touch [New Password], type in the POP3 password, and then touch [OK].

8 Touch [Confirm new Password], type in the POP3 password again, and then touch [OK].

9 Touch [Auto-RX Check].

10 Use the keypad to type in the interval for POP3 reception, and then touch [OK].

11 Touch [OK] in each screen until the initial screen appears.

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1.3.8 Scanner Settings

Parameters

Parameter Description

Activity Report Select whether or not a notification is sent of Internet fax reception results.

RX Doc. Header Print Select whether or not the e-mail message header is printed on the first page of the received

E-Mail Header Text Select the text that is added as the body when sending Scan to E-mail and Internet fax

Subject Registration Select the subject that is used when sending Scan to E-mail and Internet fax transmis-

Division Settings Select whether or not e-mail messages are divided before being sent. This feature may not

Gateway TX To allow this machine to be used as a relay station for IP relay operations, select "Allow".

document when Internet faxes are printed.

transmissions. Fixed Text: The fixed text previously saved on this machine is inserted. Custom Text: Text that can be freely specified is inserted. Register the text with Assistant tool for C200. OFF: No text is inserted.

sions. Since a maximum of four subject texts can be registered, the text that is used can be selected according to the contents of the transmission.

be available depending on the e-mail application used by the recipient. Binary Division: To divide e-mail messages before sending them, touch "ON". Binary Division Size: Specify the size into which e-mail messages are divided when "Binary Division" is set to "On".

To prohibit these uses, select "Restrict".

Specifying the settings (Activity Report)

1 In the Network Settings screen, touch [Scanner Settings].

2 Touch [Activity Report].

3 Select whether or not a notification is sent of Internet fax reception results, and then touch [OK].

4 Touch [OK] in each screen until the initial screen appears.

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