Sharp DX-C200 user guide

DX-C200

Operating Instructions

User Guide

1Guide to the Machine

2Getting Started

3Using the Printer Function

4Using the Copier Function

5Using the Scanner Function

6Using the Fax Function

7Configuring the Machine Using the Control Panel

8Configuring the Machine Using Web Image Monitor

9Troubleshooting

10Maintenance

11Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
1. Guide to the Machine
Introduction.......................................................................................................................................................	11
Trademarks...................................................................................................................................................	11
Disclaimer.....................................................................................................................................................	13
Manuals for This Machine...............................................................................................................................	14
Model-Specific Information.............................................................................................................................	15
List of Option.....................................................................................................................................................	16
How to Read This Manual...............................................................................................................................	17
Symbols........................................................................................................................................................	17
Notes............................................................................................................................................................	17
About IP Address.........................................................................................................................................	17
Using Manuals.................................................................................................................................................	18
Opening Manuals.......................................................................................................................................	18
Feature Highlights............................................................................................................................................	19
Using the Machine as a Printer...................................................................................................................	19
Using the Machine as a Copier..................................................................................................................	21
Using the Machine as a Scanner...............................................................................................................	24
Using the Machine as a Fax Machine.......................................................................................................	28
Guide to Components......................................................................................................................................	31
Exterior: Front View......................................................................................................................................	31
Exterior: Rear View......................................................................................................................................	32
Interior...........................................................................................................................................................	34
Control Panel................................................................................................................................................	35
2. Getting Started
Installing the Machine......................................................................................................................................	39
Where to Put the Machine..........................................................................................................................	39
Unpacking....................................................................................................................................................	42
Turning the Power on...................................................................................................................................	52
Initial Setup...................................................................................................................................................	55
Changing Operation Modes......................................................................................................................	56
Saving Energy..............................................................................................................................................	57
Multi-access.................................................................................................................................................	58
Connecting the Machine.................................................................................................................................	63

1

Connecting with a Computer Using a USB Cable....................................................................................	63
Connecting with a Digital Camera Using a USB Cable...........................................................................	64
Connecting with a Network Cable.............................................................................................................	65
Connecting to a Telephone Line.................................................................................................................	67
Configuring the Machine.................................................................................................................................	70
Configuring the IPv4 Address Settings.......................................................................................................	70
Configuring the IPv6 Address Settings.......................................................................................................	72
Configuring Telephone Network Settings..................................................................................................	75
Sharing the Printer on a Network...................................................................................................................	78
Installing Option...............................................................................................................................................	79
Installing the Paper Feed Unit (Tray 2).......................................................................................................	79
Paper and Other Media..................................................................................................................................	82
Supported Paper for Each Tray..................................................................................................................	82
Specifications of Paper Types.....................................................................................................................	86
Unsupported Types of Paper......................................................................................................................	92
Paper Storage Precautions..........................................................................................................................	93
Printable Area..............................................................................................................................................	93
Loading Paper..................................................................................................................................................	95
Loading Paper in Tray 1..............................................................................................................................	95
Loading Paper in Tray 2...........................................................................................................................	104
Loading Paper in the Bypass Tray............................................................................................................	107
Loading Envelopes....................................................................................................................................	109
Specifying Paper Type and Paper Size...................................................................................................	114
Placing Originals...........................................................................................................................................	118
About Originals.........................................................................................................................................	118
Placing Originals.......................................................................................................................................	120
Entering Characters.......................................................................................................................................	123
Restricting Machine Functions According to User.......................................................................................	125
Enabling the User Restriction Settings......................................................................................................	125
When Machine Functions are Restricted.....................................................................................................	129
3. Using the Printer Function
Configuring Option and Paper Settings.......................................................................................................	131
Windows....................................................................................................................................................	131

2

Mac OS X 10.3.........................................................................................................................................	132
Mac OS X 10.4.........................................................................................................................................	132
Mac OS X 10.5/10.6..............................................................................................................................	132
Accessing the Printer Properties....................................................................................................................	134
Accessing the Printer Properties from the [Printers and Faxes] Window...............................................	134
Accessing the Printer Properties from an Application.............................................................................	134
Basic Operation in Printer Mode..................................................................................................................	136
If a Paper Mismatch Occurs.....................................................................................................................	136
Canceling a Print Job................................................................................................................................	137
Printing Confidential Documents...................................................................................................................	139
Storing a Locked Print file.........................................................................................................................	139
Printing a Locked Print file.........................................................................................................................	140
Deleting a Locked Print file.......................................................................................................................	141
Checking which Locked Print File Jobs Have Been Canceled...............................................................	142
Direct Printing from a Digital Camera (PictBridge)......................................................................................	145
What Is PictBridge?...................................................................................................................................	145
PictBridge Printing......................................................................................................................................	145
What Can Be Done on this Machine.......................................................................................................	146
Exiting PictBridge.......................................................................................................................................	147
When PictBridge Printing Does Not Work..............................................................................................	147
Using Various Print Functions........................................................................................................................	149
Print Quality Functions...............................................................................................................................	149
Print Output Functions................................................................................................................................	150
4. Using the Copier Function
The Screen in Copier Mode.........................................................................................................................	153
Basic Operation in Copier Mode.................................................................................................................	155
Canceling a Copy.....................................................................................................................................	156
Making Enlarged or Reduced Copies.........................................................................................................	158
Combining Multiple Pages............................................................................................................................	160
Copying Two or Four Pages onto One Sheet.........................................................................................	160
Copying Both Sides of an ID Card onto One Side of Paper.................................................................	162
Making 2-sided Copies................................................................................................................................	165
Specifying Scan Settings...............................................................................................................................	168

3

Adjusting Image Density...........................................................................................................................	168
Selecting the Document Type According to Original.............................................................................	169
5. Using the Scanner Function
The Screen in Scanner Mode.......................................................................................................................	171
Registering Scan Destinations.......................................................................................................................	173
Modifying Scan Destinations....................................................................................................................	178
Deleting Scan Destinations.......................................................................................................................	179
Scanning Using the Control Panel................................................................................................................	180
Basic Operation for Scan to E-mail/FTP/Folder....................................................................................	180
Basic Operation for Scan to USB.............................................................................................................	183
Specifying the Scan Settings.....................................................................................................................	186
Scanning from a Computer...........................................................................................................................	190
Basic Operation for TWAIN Scanning....................................................................................................	190
6. Using the Fax Function
The Screen in Fax Mode...............................................................................................................................	195
Setting the Date and Time.............................................................................................................................	197
Registering Fax Destinations.........................................................................................................................	199
Registering Fax Destinations Using the Control Panel............................................................................	199
Registering Fax Destinations Using Web Image Monitor......................................................................	202
Sending a Fax................................................................................................................................................	205
Selecting Transmission Mode...................................................................................................................	205
Internet Fax Transmission Overview........................................................................................................	206
Basic Operation for Sending a Fax.........................................................................................................	207
Specifying the Fax Destination.................................................................................................................	210
Useful Sending Functions..........................................................................................................................	214
Specifying the Scan Settings.....................................................................................................................	216
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	219
Configuring the LAN-Fax Address Book.................................................................................................	219
Basic Operation for Sending Faxes from a Computer...........................................................................	226
Editing a Fax Cover Sheet........................................................................................................................	228
Configuring Transmission Settings............................................................................................................	230
Receiving a Fax..............................................................................................................................................	233
Selecting Reception Mode.......................................................................................................................	233

4

Receiving an Internet Fax..........................................................................................................................	236
Forwarding or Storing Faxes in Memory................................................................................................	237
Printing Out Faxes Stored in Memory......................................................................................................	239
Receiving or Rejecting Faxes from Special Senders...............................................................................	241
7. Configuring the Machine Using the Control Panel
Basic Operation Using the Menu Screen....................................................................................................	243
Menu Chart....................................................................................................................................................	245
Copy Settings.................................................................................................................................................	249
Changing Copy Settings...........................................................................................................................	249
Copy Setting Parameters..........................................................................................................................	250
Scanner Settings............................................................................................................................................	255
Changing Scanner Settings......................................................................................................................	255
Scanner Setting Parameters......................................................................................................................	256
Fax Transmission Settings..............................................................................................................................	258
Changing Fax Transmission Settings........................................................................................................	258
Fax Transmission Setting Parameters.......................................................................................................	259
Fax Feature Settings.......................................................................................................................................	261
Changing Fax Feature Settings................................................................................................................	261
Fax Feature Setting Parameters................................................................................................................	261
Fax Address Book Settings............................................................................................................................	268
Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................	268
Fax Address Book Parameters.................................................................................................................	268
System Settings...............................................................................................................................................	270
Changing System Settings........................................................................................................................	270
System Setting Parameters........................................................................................................................	270
Network Settings............................................................................................................................................	279
Changing Network Settings.....................................................................................................................	279
Network Setting Parameters.....................................................................................................................	279
Printing Lists/Reports.....................................................................................................................................	283
Printing the Configuration Page................................................................................................................	283
Types of Report..........................................................................................................................................	283
Reading the Configuration Page..............................................................................................................	284
Reading the Fax Journal...........................................................................................................................	287

5

Reading the TX/RX Standby File List........................................................................................................	288
Reading the Scanner Journal....................................................................................................................	289
Administrator Settings....................................................................................................................................	291
Changing Administrator Settings..............................................................................................................	291
Administrator Setting Parameters.............................................................................................................	291
Printer Feature Settings..................................................................................................................................	296
Changing Printer Feature Settings............................................................................................................	296
Printer Feature Setting Parameters...........................................................................................................	296
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor...........................................................................................................................	301
Displaying Top Page.....................................................................................................................................	303
Changing the Interface Language...........................................................................................................	304
Checking the System Information.................................................................................................................	305
Checking the Status Information...............................................................................................................	305
Checking the Counter Information...........................................................................................................	306
Checking the Machine Information..........................................................................................................	310
Configuring the System Settings...................................................................................................................	311
Configuring the Sound Volume................................................................................................................	311
Configuring the Paper Settings.................................................................................................................	312
Specifying the Size of Paper for Printing Copies....................................................................................	314
Configuring the Fax Settings.....................................................................................................................	314
Specifying the Priority Tray.......................................................................................................................	317
Configuring the Toner Saving Setting......................................................................................................	318
Configuring the I/O Timeout Settings......................................................................................................	319
Configuring the Black-and-White Print Priority Settings.........................................................................	319
Registering Destinations................................................................................................................................	321
Registering Fax Special Senders..................................................................................................................	322
Restricting Machine Functions According to User.......................................................................................	323
Configuring the Network Settings................................................................................................................	324
Checking the Network Status...................................................................................................................	324
Configuring the IPv6 Settings...................................................................................................................	325
Configuring the Network Application Settings.......................................................................................	326
Configuring the DNS Settings..................................................................................................................	327

6

Configuring the Auto E-mail Notification Settings..................................................................................	328
Configuring the SNMP Settings...............................................................................................................	329
Configuring the SMTP Settings.................................................................................................................	331
Configuring the POP3 Settings.................................................................................................................	332
Configuring the Internet Fax Settings.......................................................................................................	333
Configuring the IPsec Settings.......................................................................................................................	335
Configuring the IPsec Global Settings.....................................................................................................	335
Configuring the IPsec Policy.....................................................................................................................	336
Printing Lists/Reports.....................................................................................................................................	341
Configuring the Administrator Settings.........................................................................................................	343
Configuring the Administrator Password and E-mail Address...............................................................	343
Resetting the Machine’s Settings..............................................................................................................	344
Backing Up the Machine's Settings..........................................................................................................	344
Restoring the Machine's Settings from a Backup File.............................................................................	346
Configuring the Date and Time Settings..................................................................................................	346
Configuring the Energy Saver Mode Settings.........................................................................................	347
9. Troubleshooting
Overview........................................................................................................................................................	349
Common Problems.........................................................................................................................................	350
Paper Feed Problems.....................................................................................................................................	352
Removing Printing Jams.............................................................................................................................	354
Removing Scanning Jams.........................................................................................................................	360
Print Quality Problems...................................................................................................................................	365
Checking the Condition of the Machine..................................................................................................	365
Printer Problems.............................................................................................................................................	366
Changing the Printer Driver Settings........................................................................................................	368
Printed Colors Do Not Match Displayed Colors....................................................................................	369
Print Positions Do Not Match Display Positions......................................................................................	369
Copier Problems............................................................................................................................................	370
Scanner Problems..........................................................................................................................................	372
Fax Problems..................................................................................................................................................	373
Error and Status Messages on the Screen...................................................................................................	379
Replacing Print Cartridges............................................................................................................................	389

7

Replacing the Waste Toner Bottle................................................................................................................	395
10. Maintenance
Cleaning.........................................................................................................................................................	401
Cautions to Take When Cleaning............................................................................................................	401
Cleaning the Toner Density Sensor..........................................................................................................	402
Cleaning the Friction Pad and Paper Feed Roller...................................................................................	404
Cleaning the Registration Roller and Paper Tray....................................................................................	406
Cleaning the Exposure Glass...................................................................................................................	410
Cleaning the Auto Document Feeder.......................................................................................................	410
Moving the Machine.....................................................................................................................................	411
Moving over a Short Distance..................................................................................................................	412
Moving over a Long Distance..................................................................................................................	412
Disposal..........................................................................................................................................................	414
If the Machine is Not Going to Be Used for a Long Time..........................................................................	415
Preparing the Machine for a Long Period of Inactivity...........................................................................	415
Using the Machine Again After It Has Been Inactive for a Long Period...............................................	416
Where to Inquire............................................................................................................................................	418
Consumables..................................................................................................................................................	419
Print Cartridges..........................................................................................................................................	419
Waste Toner Bottle....................................................................................................................................	420
11. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................	421
Available Functions...................................................................................................................................	421
Transmission Using IPsec...............................................................................................................................	423
Encryption and Authentication by IPsec..................................................................................................	423
Security Association..................................................................................................................................	424
Encryption Key Exchange Settings Configuration Flow.........................................................................	425
Specifying Encryption Key Exchange Settings........................................................................................	425
Specifying IPsec Settings on the Computer.............................................................................................	426
Enabling and Disabling IPsec Using the Control Panel..........................................................................	428
Specifications of the Machine......................................................................................................................	429
General Function Specifications..............................................................................................................	429
Printer Function Specifications..................................................................................................................	431

8

Copier Function Specifications.................................................................................................................	431
Scanner Function Specifications...............................................................................................................	432
Fax Function Specifications......................................................................................................................	433
Specifications of Options..............................................................................................................................	436
Paper Feed Unit.........................................................................................................................................	436
Electromagnetic Interference........................................................................................................................	437
Copyright Information about Installed Applications...................................................................................	438
expat...........................................................................................................................................................	438
JPEG LIBRARY............................................................................................................................................	438
INDEX...........................................................................................................................................................	439

9

10

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Trademarks

Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.

Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

PCL® is a registered trademark of Hewlett-Packard Company.

Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.

Firefox® is a registered trademark of the Mozilla Foundation.

LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.

“Presto! PageManager” and “NewSoft” are trademarks and/or registered trademarks of NewSoft Technology Corporation subject to trademark protection of domestic trademark laws and international trademark conventions.

PictBridge is a trademark.

RED HAT is a registered trademark of Red Hat, Inc.

Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•The product names of Windows XP are as follows: Microsoft® Windows® XP Professional Edition Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional x64 Edition

11

1.Guide to the Machine

•The product names of Windows Vista are as follows: Microsoft® Windows Vista® Ultimate

Microsoft® Windows Vista® Business Microsoft® Windows Vista® Home Premium Microsoft® Windows Vista® Home Basic Microsoft® Windows Vista® Enterprise

•The product names of Windows 7 are as follows: Microsoft® Windows® 7 Starter

Microsoft® Windows® 7 Home Premium Microsoft® Windows® 7 Professional Microsoft® Windows® 7 Ultimate Microsoft® Windows® 7 Enterprise

•The product names of Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition Microsoft® Windows Server® 2003 Web Edition Microsoft® Windows Server® 2003 Datacenter Edition

•The product names of Windows Server 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition Microsoft® Windows Server® 2003 R2 Datacenter Edition

•The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Foundation Microsoft® Windows Server® 2008 Standard

Microsoft® Windows Server® 2008 Enterprise Microsoft® Windows Server® 2008 Datacenter

Microsoft® Windows Server® 2008 for Itanium-based Systems Microsoft® Windows® Web Server 2008

Microsoft® Windows® HPC Server 2008

•The product names of Windows Server 2008 R2 are as follows: Microsoft® Windows Server® 2008 R2 Foundation Microsoft® Windows Server® 2008 R2 Standard

Microsoft® Windows Server® 2008 R2 Enterprise

12

Introduction

Microsoft® Windows Server® 2008 R2 Datacenter

Microsoft® Windows Server® 2008 R2 for Itanium-based Systems

Microsoft® Windows® Web Server R2 2008

Microsoft® Windows® HPC Server R2 2008

• PostScript® 3 in this manual stands for “Adobe PostScript 3 Emulation”.

Disclaimer

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without permission.

13

1. Guide to the Machine

Manuals for This Machine

Several manuals are provided with this machine. Select the manual that contains the information you require.

•Media differ according to manual.

•The printed and electronic versions of a manual have the same contents.

•Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

Safety Information

Provides information on safe usage of this machine.

To avoid injury and prevent damage to the machine, be sure to read this.

Quick Installation Guide

Contains procedures for removing the machine from its box and connecting it to a computer.

Initial Guide for Scanner and Fax

Provides installation and operation procedures for the machine's scanner and fax functions. Details about these functions that are not included in this manual are provided in User Guide.

User Guide

Provides information about general operation and covers the topics listed below.

•Installing options

•Suitable paper types

•Procedures to use the printer, copier, scanner, and fax functions

•Configuring the machine

•Troubleshooting problems and fixing paper jams

•Replacing consumables

•Checking the status of the machine using Web Image Monitor

•Information about maintenance

This manual is stored in the manual CD-ROM supplied with the machine.

Quick Guide

Provides information about troubleshooting and basic operations for making photocopies, scanning, and sending faxes.

This manual is stored in the manual CD-ROM supplied with the machine.

14

Model-Specific Information

Model-Specific Information

This section explains how you can identify region of your machine.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

CES130

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -22, -27

•220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

15

1. Guide to the Machine

List of Option

This section provides a list of option for this machine, and how it is referred to as in this manual.

		Option List	Referred to as
	Paper Feed Unit		paper feed unit

• For details about the specifications of this option, see p.436 "Specifications of Options".

16

How to Read This Manual

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

17

1. Guide to the Machine

Using Manuals

Be sure to read this section before any other part of this manual.

•This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using.

Opening Manuals

This section describes how to open the manuals. There are three ways to view the manuals. Follow the procedure below to open the manual from the CD-ROM.

•The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1.Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory.

2.Select a language for the interface and a product, and then click [OK].

3.Click [Read PDF manuals], and then select the manual you want to read.

The manual opens.

•If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory.

18

Feature Highlights

Feature Highlights

This section provides information about basic usage and some useful functions of the machine.

• Certain functions require special machine configuration.

Using the Machine as a Printer

To use this machine as a printer, two types of connection methods are available:

•USB connection

•Network connection

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

CES131

Preparation for printing via USB

To use this machine as a printer via USB connection:

1.Connect the machine to a computer using a USB cable, and install the printer driver on the computer.

For details, see p.63 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

Connecting via a network

You can connect this machine to a network and use it as a network printer.

19

1. Guide to the Machine

CES132

Preparation for printing via a network

To use this machine as a printer via network connection:

1.Connect the machine to a network.

For details, see p.65 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.

•This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.

CES157

20

Feature Highlights

Printing confidential documents

1.Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.139 "Storing a Locked Print file".

2.Enter the password using the control panel to print the file. For details, see p.140 "Printing a Locked Print file".

Printing directly from a Digital Camera (PictBridge)

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera.

CES254

Printing directly from a digital camera

1.Connect the machine with a digital camera using a USB cable.

For details, see p.64 "Connecting with a Digital Camera Using a USB Cable".

2.Operate your digital camera and print using the machine.

For details, see p.145 " Direct Printing from a Digital Camera (PictBridge)".

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert documents between different standard sizes.

21

1. Guide to the Machine

CES103

Preparation for making enlarged or reduced copies

To always enlarge or reduce copies:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.249 "Copy Settings".

To use this function for the current job only:

1.Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.158 "Making Enlarged or Reduced Copies".

Copying multiple pages onto a single sheet of paper

You can copy multiple pages of an original onto a single sheet of paper.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

CES092

You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this function only when necessary.

Preparation for copying multiple images

To always make photocopies in 2-in-1 or 4-in-1 mode:

22

Feature Highlights

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.249 "Copy Settings".

To use this function for the current job only:

1.Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.160 "Copying Two or Four Pages onto One Sheet".

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.

•This function is only available when the original is set on the exposure glass, not when it is set in the ADF.

CES165

You can either set this machine to always make photocopies in ID card copy mode, or use this function only when necessary.

Preparation for copying an ID card

To always make photocopies in ID card copy mode:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.249 "Copy Settings".

To use this function for the current job only:

1.Press the [ID Card Copy] key before starting the current job.

For details, see p.162 "Copying Both Sides of an ID Card onto One Side of Paper".

Making 2-sided copies

You can make 2-sided copies by copying single-sided documents onto the front and back sides of the paper.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

23

1. Guide to the Machine

CES124

Change the machine's default setting to apply 2-sided copying.

Preparation for making 2-sided copies

1.Configure the [2 Sided Copy] setting under copy settings For details, see p.165 "Making 2-sided Copies".

Sorting the output paper

When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets.

•This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

CES104

Preparation for sorting the output paper

1.Enable the [Sort] setting under copy settings. For details, see p.249 "Copy Settings".

Using the Machine as a Scanner

There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using the control panel.

Scanning from the computer

TWAIN scanning allows you to operate the machine from your computer and scan originals into your computer directly.

TWAIN scanning can be performed using a TWAIN-compliant application, such as Presto! PageManager.

24

Feature Highlights

TWAIN scanning is available with both USB and network connections.

Scanning using the control panel

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine.

•The machine supports WIA scanning, an additional method of scanning originals from your computer, for USB connection. WIA scanning is possible if your computer is running Windows operating system and a WIA-compatible application. For more information, see the manual for your application.

Scanning from a computer

You can operate the machine from your computer and scan originals into your computer directly.

CES185

Preparation for scanning from a computer with USB connection

1.Connect the machine to the computer using a USB cable, and install the scanner driver on the computer.

For details, see p.63 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

2.If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.

For details, see the instructions provided on the driver CD-ROM.

Preparation for scanning from a computer with network connection

1.Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

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1.Guide to the Machine

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Install the scanner driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

4.If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.

For details, see the instructions provided on the driver CD-ROM.

Sending scanned files via e-mail

You can send scanned files via e-mail using the control panel.

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Preparation for sending scanned files via e-mail

1.Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Configure the DNS and SMTP settings using Web Image Monitor.

For details, see p.327 "Configuring the DNS Settings" and p.331 "Configuring the SMTP Settings".

4.Register the destinations to the Address Book using Web Image Monitor. For details, see p.173 "Registering Scan Destinations".

Sending scanned files to an FTP server

You can send scanned files to an FTP server using the control panel.

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Feature Highlights

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Preparation for sending scanned files to an FTP server

1.Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Register the destinations to the Address Book using Web Image Monitor. For details, see p.173 "Registering Scan Destinations".

Sending scanned files to a computer's shared folder

You can send scanned files to the shared folder of a computer on a network using the control panel.

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Preparation for sending scanned files to a computer's shared folder

1.Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Create a destination folder on the computer's hard disk drive, and configure it as a shared folder.

For details, see your operating system's documentation.

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1.Guide to the Machine

4.Register the destinations to the Address Book using Web Image Monitor. For details, see p.173 "Registering Scan Destinations".

Sending scanned files to a USB flash disk

You can send and store scanned files on a USB flash disk using the control panel.

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Preparation for sending scanned files to a USB flash disk

1.Insert a USB flash disk in the machine.

For details, see p.183 "Basic Operation for Scan to USB".

Using the Machine as a Fax Machine

This section describes basic procedures for using this machine as a fax machine.

Using as a fax machine

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Preparation for using as a fax machine

1.Connect the machine to the telephone line.

For details, see p.67 "Connecting to a Telephone Line".

2.Configure the telephone network settings.

For details, see p.75 "Configuring Telephone Network Settings".

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