Panasonic DP-MB350 User Manual

Operating Instructions
Multi-Function Printer
Model No.
12
DP-MB350
L This unit is compatible with Caller ID. You must subscribe to the appropriate service offered
by your service provider/telephone company.
Thank you for purchasing a Panasonic product.
You can select the English or Spanish language.
The display and reports will be in the selected language. The default setting is English. If you want to change the setting, see feature #110 on page 58.
Caution:
L Do not rub or use an eraser on the printed side of the
recording paper, as the print may smear.
Notice for product disposal, transfer, or return:
L This product can store your private/confidential
information. To protect your privacy/confidentiality, we recommend that you erase the information from the memory before you dispose of, transfer or return the product.
Environment:
L Panasonic’s strategic direction incorporates concern
for the environment into all aspects of the product life cycle, from product development to energy saving designs; from greater product reusability to waste­conscious packaging practices.
Trademarks:
L Microsoft, Windows, Windows Vista, Internet
Explorer and PowerPoint are either registered trademarks or trademarks of Microsoft Cor poration in the United States and/or other countries.
L Pentium is a trademark of Intel Corporation in the
U.S. and other countries.
L Screen shots reprinted with permission from
Microsoft Corporation.
L Adobe and Reader are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
L 3M is a trademark or registered trademark of 3M
Company.
L Avery is a registered trademark of Avery Dennison
Corporation.
L XEROX is a registered trademark of Xerox
Corporation.
L PCL is a trademark of Hewlett-Packard Company. L All other trademarks identified herein are the
property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic
Communications Co., Ltd., and may be reproduced for internal use only . All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.
© Panasonic Communications Co., Ltd. 2009
2

Important Information

Important InformationImportant Information1For assistance, please contact an authorized Panasonic dealer.

For your safety

Laser radiation
The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Fuser unit
During or immediately after printing, the fuser unit (1) gets hot. This is normal. Do not touch the fuser unit.
Note:
L The area near the recording paper exit (2) may also
get warm. This is normal.
1
2

For best performance

Toner cartridge and drum cartridge
L When replacing the toner cartridge or drum
cartridge, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality .
L For optimal performance, genuine Panasonic toner
cartridges an d drum cartridges are recommended. We cannot be responsible for problems that ma y be caused by a non-Panasonic toner cartridge or drum cartridge: – Damage to the unit – Poor print quality – Improper operation
Toner cartridge
L Do not leave the toner cartridge out of the protective
bag for a long time. It will decrease the toner life.
Drum cartridge
L Read the instructions on page 11 before you begin
installation of the drum cartridge. After you have read
them, open the drum cartridge protective bag. The drum cartridge contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protective bag: – Do not expose th e drum cartridge to light for
more than 3 minutes. – Do not touch or scratch the black drum surface . – Do not place the drum cartridge near dust or dirt,
or in a high humidity area. – Do not expose the drum cartridge to direct
sunlight.
L To extend the life of the drum cartridge, the power
switch should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing.
Location
L To avoid malfunction, do not position the unit near
appliances such as TVs or speakers which generate an intense magnetic field.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. When
you leave the unit unused for a long period of time, unplug this unit from the power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements should also be avoided.
L During the printing process, heat is used to fuse
toner onto the page. As a result, it is normal for the machine to produce an odor during and shortly after printing. Be sure to use this unit in an area with proper ventilation.
For assistance, please contact an authorized Panasonic dealer.
3
Important Information
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).
1
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.

Moving the unit

The unit is heavy. It is highly recommended that two people handle this unit. When moving the unit, hold by the grips (2) on both sides.

Illegal copies

L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty . The following are examples of items that may be illegal to copy in your country. – Currency – Bank notes and checks – Bank and government bonds and securities – Passports and identification cards – Copyright material or trademarks without the
consent of the owner – Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy . In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area to
prevent illegal copies from being made.
2
2
4
For assistance, please contact an authorized Panasonic dealer.

Table of Contents

1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Supplied accessories .................................... 7
1.2 Accessory information...................................7
Finding the Controls
1.3 Button descriptions........................................8
1.4 Display descriptions ......................................9
1.5 Overview ..................................................... 10
Installation
1.6 Toner cartridge and drum cartridge.............11
1.7 Recording paper.......................................... 14
2. Preparation
Connections and Setup
2.1 Connections ................................................ 17
2.2 Turning the power switch ON....................... 18
2.3 Dialing mode ...............................................18
2.4 Selecting the operation mode (Scan/Copy/Fax)
.................................................................... 19
Document Requirements
2.5 Setting the original.......................................19
Volume
2.6 Adjusting the volume................................... 21
Initial Programming
2.7 Date and time..............................................21
2.8 Your logo......................................................22
2.9 Your fax number ..........................................23
2.10 Configuring the unit to access the LAN....... 23
2.11 Installing Multi-Function Station .................. 24
2.12 Starting Multi-Function Station....................26
3. Printer
Printer
3.1 Printing from Windows applications ............ 28
3.2 Printing a received email attachment
automatically (LAN connection only)........... 29
4. Scanner
Scanner
4.1 Scanning from the unit (Push Scan)............ 31
4.2 Scanning from a computer (Pull Scan)........ 34
5. Copier
Copy
5.1 Making a copy.............................................36
5.2 More copying features.................................38
6. Fax
Sending Faxes
6.1 Sending a fax manually...............................42
6.2 Storing items for the navigator directory...... 44
6.3 Sending a fax using navigator directory ...... 45
6.4 Broadcast transmission...............................45
6.5 Sending an electronic document as a fax
message from your computer......................47
Receiving Faxes
6.6 Receiving a fax automatically – Auto answer
ON................................................................47
6.7 Receiving a fax manually – Auto answer OFF
.....................................................................48
6.8 Displaying a received fax document.............48
6.9 Using the unit with an answering machine...50
6.10 Junk fax prohibitor (preventing fax reception
from undesired callers).................................51
6.11 Receiving a fax on your computer................52
6.12 Web fax preview (LAN connection only).......52
7. Caller ID
Caller ID
7.1 Caller ID service...........................................54
7.2 Viewing and calling back using caller
information...................................................54
7.3 Erasing caller information.............................55
7.4 Storing caller information.............................55
8. Distinctive Ring
Distinctive Ring
8.1 Distinctive Ring service................................56
8.2 Using two or more phone numbers on a single
telephone line...............................................56
8.3 Using three or more phone numbers on a
single telephone line ....................................56
8.4 Programming the ring pattern assigned for fax
.....................................................................56
9. Programmable Features
Features Summary
9.1 Programming................................................57
9.2 Basic features..............................................58
9.3 Fax features .................................................62
9.4 Copy features...............................................67
9.5 PC print features..........................................69
9.6 Scan features...............................................71
9.7 LAN features................................................73
9.8 Network features (LAN connection only)......75
10.Useful Information
Useful Information
10.1 Character entry ............................................77
10.2 Status of the unit..........................................77
10.3 Canceling the operations .............................78
Option
10.4 Lower input tray (optional)............................79
10.5 Setting the lower input tray...........................80
11.Help
Reports and Displays
11.1 Report messages.........................................81
11.2 Display messages.................. ......................82
5
Table of Contents
Troubleshooting
11.3 When a function does not work...................85
12.Paper Jams
Jams
12.1 Recording paper jam................................... 94
12.2 Document jams (Automatic document feeder)
.................................................................. 100
13.Cleaning
Cleaning
13.1 Cleaning the white plates and glass.......... 101
13.2 Cleaning the document feeder rollers........ 102
14.General Information
Printed Reports
14.1 Reference lists and reports ....................... 103
Specifications
14.2 Specifications ............................................103
Copyrights
14.3 Information of copyrights and licenses...... 106
15.Index
15.1 Index......................................................... 116
6
1Introduction and Installation1For assistance, please contact an authorized Panasonic dealer.Accessories
1. Introduction and Installation

1.1 Supplied accessories

1 Toner cartridge 2 Drum cartr idge
(DQ-DCB020)
3 CD-ROM
(PNJKMB300Z)
5 Pow er cord
(PNJA1021Z)
*1
*1
4 Quick reference guide
(English– PNQW1864Z) (Spanish– PNQW1865Z)
6 Telephone line cord
(PFJA02B002Y)

1.2 Accessory information

Accessories for this unit can be ordered online, by fax, or
*1
*1
*1
*1
by telephone. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge and drum cartridge.
Replacement accessory
Toner cartridge
L Model No. (Part No.): DQ-TCB008 L Prints about 8,000 pages at ISO/IEC 19752
standard page.
Drum cartridge
L Model No. (Part No.): DQ-DCB020
Optional accessory
Lower input tray (page 79)
L Model No. (Part No.): DA-LCB350
Note:
L ISO/IEC 19752 standard is as follows:
– Environment: 23 ± 2 °C (73 ± 3 °F) / 50 ± 10% RH – Print mode: Continuous printing
*1 Parts numbers are subject to change without notice.
Note:
L Save the original carton and packing materials for
future shipping and transportation of the unit.
L After unpacking the product, take care of the packing
materials and/or power plug cap appropriately.
For assistance, please contact an authorized Panasonic dealer.
7
1. Introduction and Installation

Finding the Controls

1.3 Button descriptions

AB CD E F G H
IJKLMNOPQ
A {Copy}
L To switch to copy mode (page 19, 36).
B {Scan}
L To switch to scan mode (page 19, 31).
C {Advance}
L To switch to the basic/advance settings.
D {Menu}
L To start or exit programming.
E {Caller ID}
L To use Caller ID features (page 54).
F {Redial}{Pause}
L T o redial the last number dialed. If the line is busy
when you send a fax, the unit will automatically redial the number 1 time .
L To insert a pause during dialing.
G {Fax Auto Answer}
L To turn the auto answer setting ON/OFF (page
47).
H {Stop}
L To stop an operation or programming session.
I {Fax}
L To switch to fax mode (page 19, 42).
J {Duplex}
L To make duplex copies (page 38). L To scan or send 2-sided originals (page 33, 43).
K {Back}
L To return to the previous display. L To erase a character/number.
L Navigator key
L To select desired settings. L To adjust the volume (page 21). L To search for a stored item (page 45).
M {Set}
L To store a setting during programming.
N {Monitor}
L To initiate dialing.
When you press {Monitor} while receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.
*1
*1
*1
*1
O {Flash}
L To access special telepho ne services or for
transferring extension calls.
P {Tone}
L To change from pulse to tone temporarily during
dialing when your line has rotary/pulse service.
Q {Start}
L To copy a document (page 36). L To scan a document (push scan) (page 31). L To send a fax (page 42).
*1 See page 9 for details.
8
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation

1.4 Display descriptions

A
B
C
Copy
Basic
Copies Zoom
Contrast Resolution Page Layout
Select Menu.
D
A Feature mode
L Displays the feature mode status.
B Status bar
L Displays the operation mode (page 19). L Displays date and time (page 21). L Displays error messages (page 82).
C Main display
L Displays the feature settings. L Displays received fax documents (page 48). L Displays error messages (page 82).
D Button operation guide
L Displays the available buttons for the
corresponding operations.
Note:
L The displayed menu items may be different
depending on the operation. To select a menu item not shown on the current page, scroll up or down by using the navigator key.
01
100%
Text/Photo Disabled
Copy:
1.4.1 Display and buttons
The following buttons can be used to navigate through operations or to select items shown on the display.
AB
D
C
A {Advance}
L To chan ge the display between basic and
advanced feature modes.
L To change the feature settings during operation.
B {Set}
L To store a setting during programming. L To plac e “,” and select the item, or remove “,
and cancel the selected item.
C {Back}
L To return to the previous display. L To exit an operation while maintaining the
settings.
D Navigator key
L To select the item shown on the display. L To select features or feature settings during
programming.
L To navigate to the next operation. L To scro ll a displayed image (page 48).
For assistance, please contact an authorized Panasonic dealer.
9
1. Introduction and Installation

1.5 Overview

1.5.1 Front view
1 2543
6
7
j
8
1 ADF (Automatic Document Feeder) cover 2 Document guides 3 Document tray 4 Document exit 5 Document cover 6 Document entrance 7 Left cover 8 Left cover open lever 9 Standard input tray j Recording paper exit
L The paper exit area of this unit can hold up to
approximately 100 sheets of printed paper (the number of sheets may vary depending on the usage environment). Remove the printed paper before the recording paper exit becomes full.
k A4/letter paper stacker
L We recommend opening the A4/letter paper
stacker when using A4 or letter-size recording paper. Do not open it when using legal-size recording paper.
L For A4-size, slide the stacker to the rightmost
position, then open it. For letter-size, just open the stacker (no need to slide it).
L The A4/letter paper stacker may not be shown in
all illustrations.
9
k
1.5.2 Rear view
A
B
C
E
A Telephone line jack B External telephone jack C Speaker D USB interface connector E Power switch F LAN interface connector
L 10Base-T/100Base-TX
G LED H Power inlet
FGHD
10
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation

Installation

1.6 Toner cartridge and drum cartridge
The supplied toner cartridge is a starter toner cartridge.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the drum cartridge protective bag. The drum cartridge contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protective bag: – Do not expose the drum cartridge to light for
more than 3 minutes.
– Do not touch or scratch the black drum
surface inside of the drum cartridge.
– Do not place the drum cartridge near dust or
dirt, or in a high humidity area.
– Do not expose the drum cartridge to direct
sunlight.
L Do not leave the toner cartridge out of the
protective bag for a long time. It will decrease the toner life.
L We cannot be responsible for any damage to the
unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum cartridge.
L Do not add toner to the toner cartridge.
1 Remove the toner cartridge (1) and drum cartridge
(2) from the protective bags.
L Do not touch or scratch the black drum or toner
surfaces.
3
4
4 Insert the toner cartridge (5) into the drum cartridge
(6) from the upper angle.
5
6
1
2
2 Shake the toner cartridge horizontally more than 5
times.
3 Detach the protective cover (3) from the toner
cartridge, and remove the protective sheet (4) from the drum cartridge.
5 Push down the toner cartridge (7) to lock into place.
L Make sure that the triangles (8) match to install
the toner cartridge correctly.
8
7
For assistance, please contact an authorized Panasonic dealer.
11
1. Introduction and Installation
6 Hold the left cover release lever (9), and then pu l l
open the left cover (j).
9
j
k
7 Install the drum and toner unit (l) by holding the
center handle.
L Make sure that the arrows (m) match to install
the drum and toner unit correctly.
l
m
Caution:
L During or immediately after printing,
the fuser unit (k) gets hot. Wait until the fuser unit cools down.
8 Close the left cover.
When to replace the toner cartridge and the drum cartridge
When the display shows the following, replace the toner cartridge.
12
For assistance, please contact an authorized Panasonic dealer.
Change Supplies Toner LowChange Supplies Toner Empty
Note:
L To check the drum life and quality, please print the
printer test list (page 103) and refer to page 105 for information on the drum life. If printing quality is still poor or Replace Drum appears on the display, replace the toner cartridge and drum cartridge.
L To ensur e that the uni t operates properly, we
recommend the use of Panasonic toner cartridge and drum cartridge. See page 7 for accessory information.
L See page 104 for information on toner life and drum
life.
Cleaning the drum cartridge Important:
L If the groove of the drum cartridge is dirty, lines
or dirty patterns may appear on printed sheets. Be sure to remove any toner remaining on the inside of the drum cartridge to maintain the print quality.
L A cleaner for the drum cartridge is supplied with the
replacement toner cartridge. If you replace only the toner cartridge, clean the drum cartridge using the cleaner.
L Insert the cleaner (n) into the left groove (o) and
move it from side to side at least 3 times to clean the inside of the drum cartridge. Repeat this for the right groove (p).
1. Introduction and Installation
Note:
L Be sure to clean all the way to the edge of each
groove.
Waste disposal method
Waste material should be disposed of under conditions which meet all national and local environmental regulations.
n
Toner save feature
o
p
For assistance, please contact an authorized Panasonic dealer.
If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page 61). The toner cartridge will last approximately 20 % longer. This feature may lower the print quality.
13
1. Introduction and Installation

1.7 Recording paper

The standard input tray unit can hold: – Up to 520 sheets of 75 g/m – Up to 470 sheets of 80 g/m – Up to 410 sheets of 90 g/m2 (24 lb) paper. – Up to 100 sheets of 105 g/m2 (28 lb) paper. – Up to 25 transparencies. – Up to 25 labels.
*1 Only when using the unit as a printer. See page 29
for details.
L The unit is set for printing letter-size plain paper
by default. – To use other paper sizes, change the
recording paper size setting (feature #380 on page 59).
– To use thin or thick paper, change the
recording paper type setting (feature #383 on page 60).
Note for recording paper:
L We recommend that you test paper (especially
special sizes and types of paper) on the unit before purchasing large quantities.
L Do not use the following types of paper:
– Paper with cotton and/or fiber content that is over
20 %, such as letterhead paper or paper used for resumes
– Extremely smooth or shiny paper, or paper that is
highly textured – Coated, damaged or wrinkled paper – Paper with foreign objects attached, such as tabs
or staples – Paper that has dust, lint or oil stains – Paper that will melt, vaporize, discolor, scorch or
emit dangerous fumes near 200 °C (392 °F),
such as vellum paper. These materials may
transfer onto the fusing roller and cause damage. – Moist paper – Inkjet paper
L Some paper is designed to be printed on only one
side. Try printing on the other side of the paper if you are not happy with the print quality, or if misfeeding occurs.
L For proper paper feeding and best print quality, we
recommend using long-grained paper.
L Do not use paper of different types or thicknesses at
the same time. This may cause paper jams.
L Do not use paper printed from this unit for double-
sided printing with other copiers or printers. This may cause paper jams.
L To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.
L For customers who live in high humidity areas:
Please be sure to store paper in an air-conditioned room at all times. If you print using moist paper, it may cause paper jam.
*1
2
(20 lb) paper.
2
(21 lb) paper.
*1
1 Pull the standard input tray (1) until it clicks into
place, then pull it completely out, lifting the front part of the tray.
1
2 Before loading a stack of paper, fan the paper to
prevent paper jams.
3 Pinch the right side of the recording paper guide
(2), then slide it to match the paper size mark. Pinch the front and back recording paper guides (3) at the same time, then slide them together to match the paper size mark.
2
3
4 Load the paper, print-side up (4).
14
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation
Important:
L Push down to lock the plate (5) in the
standard input tray, if it has come up.
5
4
L Make sure that the recording paper guides (6)
are at the paper size mark and the recording paper is under the paper limit mark (7). The paper should not be loaded over the tab (8).
6 8
7
5 Insert the standard input tray into the unit, lifting the
front part of the tray. Then push it completely into the unit.
Note:
L If the paper is not loaded correctly, re-adjust the
paper guides, or the paper may jam.
L If the standard input tray does not close, the plate in
the standard input tray may not be in the locked position. Push the paper down and make sure that the paper is lying flat in the standard input tray.
6
Caution for the standard input tray
L Do not drop the standard input tray.
L Hold the standard input tray with both hands
when removing or installing. The standard input tray weighs approximately 4.8 kg (10.6 lb) when fully loaded with recording paper.
For assistance, please contact an authorized Panasonic dealer.
15
1. Introduction and Installation
Do not touch the plate (9) on the left side of the standard input tray.
9
Approx. 4.8 kg (10.6 lb)
16
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
2Preparation2For assistance, please contact an authorized Panasonic dealer.Connections and Setup

2.1 Connections

Caution:
L When you operate this product, the power outlet
should be near the product and easily accessible.
9
5
k
3
6
4
7
1
2
8
j
Note:
L Do not place any objects within the following
distance: – Left side (8): 40 cm (15 – Right side (9) and back side (j): 10 cm (4
inches)
L If any other device is connected to the same
telephone line, this unit may disturb the network condition of the device.
L A telephone handset cannot be connected directly to
this unit. T o talk to the other party , please connect an extension telephone.
Using surge protectors
L The warranty does not cover damage due to power
line surges or lightning. For additional protection, we recommend using a surge protector (k).
Using network router/network hub
L We recommend using network routers/network hubs
(6) under secure network environments. Consult your network administrator for firewall settings, etc.
L The warranty does not cover damage due to security
problems or any inconveniences relating to it.
If the unit shares a single telephone line with a DSL service
Fax transmission/reception may be unreliable, noise interference may be heard during telephone conversations, or Caller ID (page 54) may not function properly . Please attach a DSL filter (l) to the telephone line cord of the unit to prevent this. A DSL filter may be available from your DSL service provider.
3
/4 inches)
1 Power cord
L Connect to a power outlet
(120 V, 60 Hz).
2 Telephone line cord
L Connect to a single telephone line jack (RJ11C).
3 [EXT] jack
L You can connect an answering machine or an
extension telephone. Remove the stopper if attached.
4 Answering machine (not supplied) 5 To the Internet 6 Network router/Network hub (not su pplied)
L Also connect networked computers.
7 LAN cable (not supplied)
L To assure continued emission limit compliance,
use only shielded LAN c able (category 5 straig ht cable).
IMPORTANT NOTICE FOR THE USB CONNECTION
L DO NOT CONNECT THE UNIT TO A
COMPUTER WITH THE USB CABLE UNTIL PROMPTED TO DO SO DURING THE SETUP OF MULTI-FUNCTION STATION (page 24).
For assistance, please contact an authorized Panasonic dealer.
l
17
2. Preparation

2.2 Turning the power switch ON

Turn the power switch to the ON position (1).
1

2.3 Dialing mode

If you cannot dial (page 42), change this setting according to your telephone line service.
{Menu}
{Set}
1 {Menu} 2 Press {#}{1}{2}{0} to display “Dialing Mode”. 3 Press {1} or {2} to select the desired setting.
{1} Pulse: For rotary/pulse dial service. {2} Tone (default): For tone dial service.
4 {Set} 5 Press {Menu} to exit.
18
For assistance, please contact an authorized Panasonic dealer.

Document Requirements

2. Preparation
2.4 Selecting the operation mode (Scan/Copy/Fax)
You can select the desired mode by pressing one of the following buttons.
{Scan}: Select this mode when using the unit as a
scanner (page 31).
{Copy}: Select this mode when using the unit as a
copier (page 36).
{Fax}: Select this mode when using the unit as a fax
machine (page 42).
Note:
L The default operation mode is the copy mode. L You can change the default operation mode (feature
#463 on page 60) and the timer before returning to the default operation mode (feature #464 on page
60).

2.5 Setting the original

2.5.1 Using the scanner glass
1
2
Open the document cover (1).
1 2 Place the document FACE DOWN on the scanner
glass (2), aligning the top left of the document with the corner where the m mark is positioned.
3 Close the document cover.
Note:
L Confirm that there are no documents in the
automatic document feeder.
L Place the original onto the scanner glass gently. To
avoid malfunction, do not press down too firmly.
L If the original is a thick book, do not close the
document cover.
L Confirm that any ink, paste or correction fluid has
dried completely.
L Effective scanning area is shown by the shaded
area:
Effective scanning area
4 mm
5
(
/32")
For assistance, please contact an authorized Panasonic dealer.
348
mm
(13 11/16")
208 mm
4 mm
5
(
/32")
4 mm
5
(
3
(8
4 mm
5
(
/32")
/16")
/32")
19
2. Preparation
2.5.2 Using the automatic document feeder
1
1
Insert the document (up to 50 pages) F A CE UP into the feeder until a single beep is heard.
2 Adjust the width of the document guides (1) to fit
the actual size of the document.
Note:
L Confirm that there are no documents on the scanner
glass.
L Confirm that any ink, paste or correction fluid has
dried completely.
L Remove clips, staples or other fasteners. L Do not insert the following types of documents (Make
a copy of the document using the scanner glass and set the copy instead.): – Chemically treated paper such as carbon or
carbonless duplicating paper – Electrostatically charged paper – Badly curled, creased or torn paper – Paper with a coated surface – Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
L The total height of the documents when laid flat,
must be less than 5 mm ( exceed the capacity of the automatic document feeder, they may fall or cause a jam in the feeder.
L To set a document with a width of less than 210 mm
1
/4"), we recommend using the scanner glass to
(8 copy the original document onto A4 or letter-size paper, then setting the copied document for better results.
L Do not set documents that do not satisfy the
requirements of size and weight. Make a copy of the document using the scanner glass and set the copy.
L Available document size, document weight and
effective scanning area are as follows:
3
/16"). If the documents
Minimum document size
(5")
128 mm
128 mm
(5")
Maximum document size
")
8
/
5
600 mm
(23
216 mm
1
(8
/2")
Effective scanning area
5
(
/32")
5
(
/32")
5
(
/32")
4 mm
(
5
/32")
208 mm (8
216 mm (8
3
/16")
1
/2")
4 mm
4 mm
4 mm
L Shaded area will be scanned. L When using the unit as a scanner (page 31, 34),
the effective scanning length depends on the selected paper size.
Document weight
L Single sheet:
45 g/m
2
to 90 g/m2 (12 lb to 24 lb)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb to 21 lb)
20
For assistance, please contact an authorized Panasonic dealer.
2. Preparation

Volume

2.6 Adjusting the volume

Important:
L Before adjusting the volume, set the operation
mode to fax mode. If the {Fax} light is OFF , turn it ON by pressing {Fax}.
{Fax} {V}{^}{<}{>}
Ringer volume
1. Press {V} or {^} repeatedly to select Ringer Volume”.
2. Press {<} or {>}.
To turn the ringer OFF
1. Press {V} or {^} repeatedly to select Ringer Volume”.
2. Press {<} repeatedly to display Ringer Off in
the status bar.
L The unit will not ring. L To turn the ringer back ON, press {>}.

Initial Programming

2.7 Date and time

We recommend you to set the date and time. The other party will receive your unit’s date and time as the header information.
{Menu}
{Set} {V}{^}{<}{>}
1 {Menu} i {#}{1}{0}{1} i {Set} 2 Enter the current month/date/year/hour/minute.
Example: August 10, 2009 10:15 PM (12 hour clock format)
1. Press {V} or {^} repeatedly to select Date”.
i {<}/{>}
2. Press {0}{8} {1}{0} {2}{0}{0}{9}.
M:08/D:10/Y:2009
3. {Set}
4. Press {V} or {^} repeatedly to select Time”.
i {<}/{>}
5. Press {1}{0} {1}{5}, then press {V} or {^} repeatedly to select PM”.
Monitor volume
1. While using the monitor, press {V} or {^} repeatedly to select “Monitor Volume”.
2. Press {<} or {>}.
10:15PM
6. {Set}
3 Press {Menu} to exit.
Note:
L Your unit’s date and time will be used as the header
information for the following: – When sending as an attached file to an email
destination directly from this unit (Sca n to ema il address) (page 32).
– When sending faxes (page 42).
L If the date and time is not set correctly, the other
party will receive an incorrect date and time as their header. This may confuse the other party.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
For assistance, please contact an authorized Panasonic dealer.
21
2. Preparation
L You can turn this feature OFF (feature #226 on page
59).

2.8 Your logo

You can program your logo (name, company name, etc.) so that it appears on the top of each page sent.
{Menu}
{Back}
{Set} {<}{>}
1 {Menu} i {#}{1}{0}{2} i {Set} 2 Enter your logo, up to 30 characters (see page 77 for
character entry). i {Set}
3 Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character, and make the correction.
L To erase all characters, press and hold {Back}.
22
For assistance, please contact an authorized Panasonic dealer.
2. Preparation

2.9 Your fax number

You can program your fax number so that it appears on the top of each page sent.
{Menu} {Flash}
{Back}
1 {Menu} i {#}{1}{0}{3} i {Set} 2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}. L To enter a space, press {#}. L To enter a hyphen, press {Flash}. L To erase a number, press {Back}.
3 {Set} 4 Press {Menu} to exit.
T o correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
L To erase all numbers, press and hold {Back}.
{Set} {<}{>}
2.10 Configuring the unit to access the LAN
You can print documents, scan documents, receive faxes or send faxes using a computer connected to the LAN. To enable these features, you need to set the IP address, subnet mask, and default gateway in the unit.
Important:
L Consult your network administrator when setting
the IP address, subnet mask, and default gateway.
2.10.1 Setting up automatically with a DHCP server
Your situation:
– When only one unit is connected to the LAN. If your network administrator manages the network with
a DHCP (Dynamic Host Configuration Protocol) server, it will automatically assign an IP (Internet Protocol) address, subnet mask, and default gateway to the unit.
1 After connecting the LAN cable to the unit and the
computer, turn the power switch ON.
L The IP address, subnet mask, and default
gateway will be set automatically.
2 Install Multi-Function Station on the computer that
you want to use it with. See page 24 for details.
Note:
L You can connect two or more units and assign IP
addresses automatically with a DHCP server, b ut we recommend assigning static IP addresses manually for each unit to avoid network access and configuration troubles.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage
the network with a DHCP server.
– When two or more units are connected to the LAN. You need to assign an IP address, subnet mask, and
default gateway manually.
1 {Menu} 2 Press {#}{5}{0}{0} to display “DHCP”. 3 Press {0} to select “Disabled”. i {Set} 4 Set each item.
For the IP address:
1. Press {5}{0}{1} to display IP Address”.
2. {Set} i Enter the IP address of the unit. i
{Set}
For the subnet mask:
1. Press {5}{0}{2} to display Subnet Mask”.
2. {Set} i Enter the subnet mask of the network.
i {Set}
For assistance, please contact an authorized Panasonic dealer.
23
2. Preparation
For the default gateway:
1. Press {5}{0}{3} to display Default Gateway”.
2. {Set} i Enter the default gateway of the network. i {Set}
5 Press {Menu} to exit. 6 Install Multi-Function Station on the computer that
you want to use it with. See page 24 for details.
T o correct a mistake in the IP address, subnet mask, or default gateway
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
2.10.3 Setting the computer for PC fax reception
You need to select the computer that will be used for receiving faxes.
Important:
L Make sure the PC fax setting is set to “Always
or “Connected” beforehand (feature #442 on page 65).
L Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 52).
1 {Menu} i {#}{4}{4}{3} i {Set} 2 Press {V} or {^} repeatedly to select the desired
computer. i {Set}
3 Press {Menu} to exit.
Note:
L If the unit is not connected to the LAN, the computer
connected to the unit by USB is assigned as the default computer for PC fax reception.
L T o select the desired computer easily , change the PC
name beforehand (page 27).
2.11 Installing Multi-Function Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the unit to carry out the following functions: – Printing on plain paper, thin and thick paper,
transparencies and labels
– Scanning documents and converting an image into
text with Readiris OCR software
– Scanning from other applications for Microsoft
Windows® that support TWAIN scanning and WIA scanning (Windows XP/Windows Vista connection only)
– Storing, editing or erasing items in directories using
your computer – Programming the features using your computer – Sending, receiving fax documents using your
computer To use Multi-Function Sta tio n on your computer, the
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows XP/Windows Vista
CPU:
Windows 98/Windows Me/Windows 2000: Pentium or higher processor Windows XP: Pentium z or higher processor Windows Vista: Pentium 4 or higher processor
RAM:
Windows 98/Windows Me: 64 MB (128 MB or more recommended) Windows 2000/Windows XP: 128 MB (256 MB or more recommended) Windows Vista: 512 MB (1,024 MB or more recommended)
Other Hardware:
CD-ROM drive Hard disk drive with at least 150 MB of available space USB interface LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
Warning:
L To assure continued emission li mit compliance;
– use only shielded USB cable (Example: Hi-
Speed USB 2.0 certified cable).
– use only shielded LAN cable (category 5 straight
cable).
L To protect the unit, use only shielded USB cable in
areas where thunderstorms occur.
Note:
L A USB cable is not supplied. Please purchase a
shielded Type-A male/Type-B male USB cable.
®
5.0 or later
®
, USB
®
®
y
24
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
2.11.2 Installing Multi-Function Station on a computer
L Install Multi-Function Station (CD-ROM) before
connecting the unit to a computer with the USB cable. If the unit is connected to a computer with the USB cable before installing Multi-Function Station, the [Found New Hardware Wizard] dialog box will appear. Click [Cancel] to close it.
L The screenshots shown in these instructions are
for Windows XP and are included for reference only.
L The screenshots shown in these instructions
may differ slightly from those of the actual product.
L Software features and appearance are subject to
change without notice.
L If you are also using KX-MB271/KX-MB781/KX-
FLB881, see page 93.
1 Start Windows and exit all other applications.
L For Windows 2000, Windows XP and Windows
Vista users, you must be logged in as an administrator in order to install Multi-Function Station.
2 Insert the supplie d CD-ROM into your CD-ROM
drive.
L If the [Select Language] dialog box appears,
select the language that you want to use with this software. Click [OK].
L If the installation does not start automatical ly:
Click [Start]. Choose [Run...]. T ype “D:\Install” (where “D” is the drive letter of your CD-ROM drive). Click [OK]. (If you are not sure what the drive letter is for your CD-ROM drive, use Windows Explorer and look for the CD-ROM drive.)
3 [Easy Installation]
L The installation will start automatically.
4 When the setup program starts, follow the on-screen
instructions.
L Readiris OCR software (page 32) and Device
Monitor (page 78) will also be installed.
5 The [Connect Type] dialog box appears.
For USB connection:
1. [Connect directly with a USB cable.] i [Next] L The [Connect Device] dialog box will appear.
2. Connect the unit to a computer with the USB cable
(1), then click [Next].
1
L If the unit is connected to your computer, the
model name will be automatically detected.
L Y ou can change the name of the unit if necessary.
3. Click [Install], then follow the on-screen instructions.
L The files will be copied to your computer.
For LAN connection:
1. [Connect via the Network .] i [Next]
L The [Select a Network Device] dialog box will
appear.
2. Check [Select in the searched list] and select the unit from the list.
L If the name of the desired unit is not displayed on
the list, and the IP address for the unit has been assigned, check [Direct input] and enter the IP address.
3. [Next]
L Y ou can change the name of the unit if necessary.
4. Click [Install], then follow the on-screen instructions.
L The files will be copied to your computer.
Important notice
If you are using Windows XP or Windows Vista, a message may appear after connecting the unit with the USB cable. This is normal and the software will not cause any difficulties with your operating system. You can continue the installation with no problem. This kind of message is displayed:
L For Windows XP users
“The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows XP.”
L For Windows Vista users
“Would you like to install this device software?”
To view or install the operating instructions data
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. Click [Operating Instructions], then follow the on- screen instructions to view or install the operating instructions in PDF format.
For assistance, please contact an authorized Panasonic dealer.
25
2. Preparation
L Adobe
Note:
L If the screen prompts you to insert the CD-ROM for
the operating system when installing Multi-Function Station, insert it into your CD-ROM drive.
L If you install the operatin g instructions, y ou can view
it anytime by clicking [o] on th e Mu lti-Function Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as follows.
1. Start Windows and insert the supplied CD-ROM into your CD-ROM drive.
2. [Modify] i [Add Multi-Function Station Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the same
computer at the same time (USB connection only).
To modify the software (To add or uninstall each component)
You can select the components to install or uninstall anytime after the installation. For Windows 2000, Windows XP and Windows Vista users, you must be logged in as an administrator in order to modify Multi-Function Station.
1. Start Windows and insert the supplied CD-ROM into your CD-ROM drive.
2. [Modify] i [Modify Utilities]. Then follow the on- screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista users, you must be logged in as an administrator in order to uninstall Multi-Function Station.
[Start] i [All Programs] or [Programs] i [Panasonic] i the unit’s name i [Uninstall]. Then
follow the on-screen instructions.
®
Reader® is required to view the
operating instructions.
2.12 Starting Multi-Function Station
[Start] i [All Programs] or [Programs] i [Panasonic] i the unit’s name i [Multi-Function Station]
L Multi-Function Station will appear.
[Scan] (page 34)
L To scan and display the scanned images. L To scan and create an image file. L To scan and send by email. L T o scan and conv ert an image into editable text data.
[PC FAX]
L To send a document created on the computer as a
fax message (page 47).
L T o displa y a f ax document received on the computer
(page 52).
[Remote Control] (page 77)
L To program the features. L To store, edit or erase items in director ies. L To view items in the journal report or Caller ID list. L To store caller information into directories. L To store or erase items for broadcast transmission.
[Utilities]
L To start the Quick Image Navigator (Windows
2000/Windows XP/Windows Vista)/the Multi­Function Viewer (Windows 98/Windows Me) (page
34).
L To start the Device Monitor (page 78). L To start the OCR application (page 32). L To start the configuration web page (page 57, 78)
(LAN connection only).
[Settings] (page 27)
L To ch ange the general settings. L To change the settings for scanning. L To ch ange the folder for saving the received fax
documents (page 49).
[o]
L For detailed instructions on Multi-Function Station. L To view operating instructions.
26
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
[p]
L To display usage tips.
[n]
L To display information about Multi-Function Sta tion.
Note:
L You can confirm if the unit is connected to your
computer by using Device Monitor (page 78).
L Computer features (printing, scanning, etc.) may not
function properly in the following situations: – When the unit is connected to a computer that
was custom-built by the user.
– When the unit is connected to the computer via a
PCI card or other expansion card.
– When the unit is connected to another piece of
hardware (such as a USB hub or interface adapter) and not connected directly to the computer.
To change the settings
You can change the settings for Multi-Function Station beforehand.
1. Select [Settings] from Multi-Function Station.
2. Click the desired tab and change the settings. i
[OK]
[General]
[Launcher display setting]: To select the display
type of the launcher.
[OCR Path]: To select the OCR software. – [PC name list up on device] (LAN connection
only): To select whether or not your computer name is displayed on the unit.
[PC name] (LAN connection only): The computer
name that will be displayed on the unit.
[Scan]
[Save to]: To select the folder where the scanned
image or the received fax document will be saved.
[Viewer][File][Email][OCR][Custom]: To
change scanning settings for Multi-Function scan application.
Note:
L Assign a unique name for the [PC name] to avoid
errors, or the scanned image may be sent to an incorrect computer.
For Windows XP:
1. [Start] i [Control Panel] i [Internet Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant Email software such as [Outlook Express], etc. i [OK]
For Windows Vista:
1. [Start] i [Control Panel] i [Internet Options] i [Programs] i [Set programs] i
[Set program access and computer defaults]
L If the [User Account Control] dialog box
appears, click [Continue].
2. [Custom]
3. Select the desired MAPI-compliant Email software such as [Windows Mail], etc. from [Choose a default e-mail program]. i [OK]
To select the default Email software
The default Email software is used when using “4.1.3 Scan to Email”, page 32. You can select the default Email software as follows.
For Windows 98/Windows Me/Windows 2000:
1. [Start] i [Settings] i [Control Panel] i [Internet Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant Email software
such as [Outlook Express], etc. i [OK]
For assistance, please contact an authorized Panasonic dealer.
27
3. Printer
3PrinterPrinter
3.1 Printing from Windows
applications
Y ou can print a file created in a Windows application. For example, to print from WordPad, proceed as follows:
1 Open the document you want to print. 2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
For details about the [Print] dialog box, click
[?], then click the desired item.
Setting the printer properties
You can change the printer setting in step 3. We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities. You can change or display the settings on the following tabs.
[Basic]: Paper size, media type, duplex, etc. [Output]: Number of prints, collate, etc. [Quality]: Quality, contrast, toner save feature, etc. [Effects]: Watermark, overlay. [Profile]: Saving the desired settings, selecting the
saved settings , etc.
[Support]: Version information. Note:
L Select the desired media type on the [Basic] tab
according to the recording paper.
Recording paper type Media type
Note:
L For Microsoft PowerPoint
remove the check next to [Grayscale] in the print dialog so that colored or gray objects will be printed in grayscale properly.
®
, select [Color] or
3 Select the unit’s name as the active printer.
L If you have changed the name of the unit when
installing, select that name from the list.
L To change the printer settings, proceed as
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab. Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To stop printing from the unit, see page 78. L To load paper, see page 14. L For details about the paper specifications, see page
104.
L If a printing error occurs, the Device Moni t or (p ag e
78) will start automatically and display the error information.
Plain paper
2
75 g/m (20 lb to 24 lb)
Thin paper
64 g/m (17 lb to 20 lb)
Thick paper
90 g/m (24 lb to 44 lb)
Transparency [Transparency] Label [Label]
L When printing from a computer, the printer
to 90 g/m
2
to 75 g/m
2
to 165 g/m
properties setting overrides the following unit’s programming features: – Media type setting (feature #383 on page 60) – Toner save setting (feature #482 on page 61)
2
2
2
[Plain Paper]
[Thin Paper]
[Thick Paper]
3.1.1 Duplex printing
For example, to print from WordP ad, proceed as follo ws:
L Plain paper and thin paper can be used.
1 Open the document you want to print. 2 Select [Print...] from the [File] menu. 3 Select the unit’s name as the active printer.
L For Windows 2000 users, go to step 5.
4 For Windows 98/Windows Me:
[Properties] For Windows XP/Windows Vista:
[Preferences]
5 Click the [Basic] tab. 6 Select the desired duplex layout. i [OK]
L Select [None] to deactivate this feature. L You can also change the dupl ex margin.
28
7 Click [Print] or [OK].
3.1.2 Printing on special media
You can print not only on plain paper but also on special media (transparencies / labels).
L Please refer to page 104 for information on recording
paper.
L To load paper, see page 14.
To print on transparencies
Use transparencies designed for laser printing. We recommend the following:
3M® CG3300/CG5000
L Do not stack more than 25 transparencies at a
time.
L After printing, place transparencies on a flat
surface to cool and to prevent them from curling.
L Do not re-use transparencies that have already been
fed through the unit. This includes transparencies that have been fed through and ejected without being printed on.
L Some types of transparencies have instructions
recommending which side to print on. If the print quality is poor, try printing on the other side of a new transparency.
To print on labels
Use labels designed for laser printing. We recommend the following:
®
Avery 5160/5161/5162/5163/5164/5165/5167/5168
XEROX L W H100/LWH110/LWH120/LWH130/LWH140
®
L Make sure the print side is FACE UP when
loading the labels.
L Do not stack more than 25 labels at a time. L Do not use the following types of labels:
– Labels that are wrinkled, damaged or separated
from the backing sheet.
– Any sheet of labels that has spaces in it where
some of the labels have been removed.
– Labels that do not completely cover the backing
sheet as follows:
3. Printer
3.2 Printing a received email attachment automatically (LAN connection only)
If you configure the POP server settings beforehand, the unit will automatically print files attached to an email that are sent from a compatible unit via the Internet (scan to email print). This is useful if you want to print only attached files, without checking your emails.
Important:
L The unit does not print email messages. L The unit will only print attached files sent from a
compatible unit, which can send emails directly (without using a computer).
L The attachment file formats that can be printed
are as follows: –TIFF –JPEG – PDF (Image type only. Such as files scanned
from the unit, files scanned from the computer using Quick Image Navigator/Multi­Function Viewer, or received fax documents saved as an email attachment.)
L Received emails and the attached files will be
deleted automatically after printing.
AB C
A Send from a compatible multi-function unit (Example:
“4.1.5 Scan to email address (LAN connection only)”, page 32)
B Email is sent via the Internet (email server) C Receiving unit prints attached files
1 Start Multi-Function Station. 2 [Utilities] i [Configuration Web Page] i
[Network Configuration]
3 Type “root” as the user name, then enter the
password (feature #155 on page 58). i [OK]
4 Click the [Scan to Email Print] tab. 5 Set each item.
To activate this feature: Select [Enabled] next to [Scan to Email Print].
i [Submit] To set the email server information:
1. Click [Edit] next to [Email Server].
2. Enter the email server and POP server
information. i [Submit]
29
3. Printer
6 Close the web browser.
Note:
L This feature can be programmed only through the
web browser interface (page 57).
L To view the recent scan to email print information,
click [List] next to [Email Print Log] (page 76).
L If the attached file is too large or is in an unsupported
format, it will not be printed properly.
L You can change the email che cking interval (page
76) or header print setting (page 76).
L Consult your service provider or network
administrator for details.
30
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