Operating Instructions
Multi-Function Printer
Model No.
Do NOT connect the unit to a computer with the USB cable until prompted to do so during the
setup of Multi-Function Station (CD-ROM).
12
DP-MB350
L This unit is compatible with Caller ID. You must subscribe to the appropriate service offered
by your service provider/telephone company.
Thank you for purchasing a Panasonic product.
You can select the English or Spanish language.
The display and reports will be in the selected language.
The default setting is English. If you want to change the
setting, see feature #110 on page 58.
Caution:
L Do not rub or use an eraser on the printed side of the
recording paper, as the print may smear.
Notice for product disposal, transfer, or return:
L This product can store your private/confidential
information. To protect your privacy/confidentiality,
we recommend that you erase the information from
the memory before you dispose of, transfer or return
the product.
Environment:
L Panasonic’s strategic direction incorporates concern
for the environment into all aspects of the product life
cycle, from product development to energy saving
designs; from greater product reusability to wasteconscious packaging practices.
Trademarks:
L Microsoft, Windows, Windows Vista, Internet
Explorer and PowerPoint are either registered
trademarks or trademarks of Microsoft Cor poration
in the United States and/or other countries.
L Pentium is a trademark of Intel Corporation in the
U.S. and other countries.
L Screen shots reprinted with permission from
Microsoft Corporation.
L Adobe and Reader are either registered trademarks
or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
L 3M is a trademark or registered trademark of 3M
Company.
L Avery is a registered trademark of Avery Dennison
Corporation.
L XEROX is a registered trademark of Xerox
Corporation.
L PCL is a trademark of Hewlett-Packard Company.
L All other trademarks identified herein are the
property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic
Communications Co., Ltd., and may be reproduced
for internal use only . All other reproduction, in whole
or in part, is prohibited without the written consent of
Panasonic Communications Co., Ltd.
© Panasonic Communications Co., Ltd. 2009
2
Important Information
Important InformationImportant Information1For assistance, please contact an authorized Panasonic dealer.
For your safety
Laser radiation
The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of
procedures other than those specified
herein may result in hazardous radiation
exposure.
Fuser unit
During or immediately after printing, the
fuser unit (1) gets hot. This is normal. Do
not touch the fuser unit.
Note:
L The area near the recording paper exit (2) may also
get warm. This is normal.
1
2
For best performance
Toner cartridge and drum cartridge
L When replacing the toner cartridge or drum
cartridge, do not allow dust, water, or liquids to come
in contact with the drum. This may affect print quality .
L For optimal performance, genuine Panasonic toner
cartridges an d drum cartridges are recommended.
We cannot be responsible for problems that ma y be
caused by a non-Panasonic toner cartridge or drum
cartridge:
– Damage to the unit
– Poor print quality
– Improper operation
Toner cartridge
L Do not leave the toner cartridge out of the protective
bag for a long time. It will decrease the toner life.
Drum cartridge
L Read the instructions on page 11 before you begin
installation of the drum cartridge. After you have read
them, open the drum cartridge protective bag. The
drum cartridge contains a photosensitive drum.
Exposing it to light may damage the drum. Once you
have opened the protective bag:
– Do not expose th e drum cartridge to light for
more than 3 minutes.
– Do not touch or scratch the black drum surface .
– Do not place the drum cartridge near dust or dirt,
or in a high humidity area.
– Do not expose the drum cartridge to direct
sunlight.
L To extend the life of the drum cartridge, the power
switch should never be turned OFF immediately after
printing. Leave the power turned ON for a minimum
of 30 minutes after printing.
Location
L To avoid malfunction, do not position the unit near
appliances such as TVs or speakers which generate
an intense magnetic field.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the
unit, touch a grounded metal surface before touching
the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit. When
you leave the unit unused for a long period of time,
unplug this unit from the power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
L During the printing process, heat is used to fuse
toner onto the page. As a result, it is normal for the
machine to produce an odor during and shortly after
printing. Be sure to use this unit in an area with
proper ventilation.
For assistance, please contact an authorized Panasonic dealer.
3
Important Information
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any
dust build-up with a vacuum cleaner (1).
1
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
Moving the unit
The unit is heavy. It is highly recommended that two
people handle this unit.
When moving the unit, hold by the grips (2) on both
sides.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your
country. Penalties of fines and/or imprisonment may
be imposed on those found guilty . The following are
examples of items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and securities
– Passports and identification cards
– Copyright material or trademarks without the
consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or accuracy .
In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area to
prevent illegal copies from being made.
2
2
4
For assistance, please contact an authorized Panasonic dealer.
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Supplied accessories .................................... 7
1.2 Accessory information...................................7
Finding the Controls
1.3 Button descriptions........................................8
1.4 Display descriptions ......................................9
1.5 Overview ..................................................... 10
Installation
1.6 Toner cartridge and drum cartridge.............11
1.7 Recording paper.......................................... 14
2. Preparation
Connections and Setup
2.1 Connections ................................................ 17
2.2 Turning the power switch ON....................... 18
2.3 Dialing mode ...............................................18
2.4 Selecting the operation mode (Scan/Copy/Fax)
.................................................................... 19
Document Requirements
2.5 Setting the original.......................................19
Volume
2.6 Adjusting the volume................................... 21
Initial Programming
2.7 Date and time..............................................21
2.8 Your logo......................................................22
2.9 Your fax number ..........................................23
2.10 Configuring the unit to access the LAN....... 23
2.11 Installing Multi-Function Station .................. 24
2.12 Starting Multi-Function Station....................26
3. Printer
Printer
3.1 Printing from Windows applications ............ 28
3.2 Printing a received email attachment
automatically (LAN connection only)........... 29
4. Scanner
Scanner
4.1 Scanning from the unit (Push Scan)............ 31
4.2 Scanning from a computer (Pull Scan)........ 34
5. Copier
Copy
5.1 Making a copy.............................................36
5.2 More copying features.................................38
6. Fax
Sending Faxes
6.1 Sending a fax manually...............................42
6.2 Storing items for the navigator directory...... 44
6.3 Sending a fax using navigator directory ...... 45
6.4 Broadcast transmission...............................45
6.5 Sending an electronic document as a fax
message from your computer......................47
Receiving Faxes
6.6 Receiving a fax automatically – Auto answer
ON................................................................47
6.7 Receiving a fax manually – Auto answer OFF
.....................................................................48
6.8 Displaying a received fax document.............48
6.9 Using the unit with an answering machine...50
6.10 Junk fax prohibitor (preventing fax reception
from undesired callers).................................51
6.11 Receiving a fax on your computer................52
6.12 Web fax preview (LAN connection only).......52
7. Caller ID
Caller ID
7.1 Caller ID service...........................................54
7.2 Viewing and calling back using caller
information...................................................54
7.3 Erasing caller information.............................55
7.4 Storing caller information.............................55
8. Distinctive Ring
Distinctive Ring
8.1 Distinctive Ring service................................56
8.2 Using two or more phone numbers on a single
telephone line...............................................56
8.3 Using three or more phone numbers on a
single telephone line ....................................56
8.4 Programming the ring pattern assigned for fax
.....................................................................56
9. Programmable Features
Features Summary
9.1 Programming................................................57
9.2 Basic features..............................................58
9.3 Fax features .................................................62
9.4 Copy features...............................................67
9.5 PC print features..........................................69
9.6 Scan features...............................................71
9.7 LAN features................................................73
9.8 Network features (LAN connection only)......75
10.Useful Information
Useful Information
10.1 Character entry ............................................77
10.2 Status of the unit..........................................77
10.3 Canceling the operations .............................78
Option
10.4 Lower input tray (optional)............................79
10.5 Setting the lower input tray...........................80
11.Help
Reports and Displays
11.1 Report messages.........................................81
11.2 Display messages.................. ......................82
5
Table of Contents
Troubleshooting
11.3 When a function does not work...................85
12.Paper Jams
Jams
12.1 Recording paper jam................................... 94
12.2 Document jams (Automatic document feeder)
.................................................................. 100
13.Cleaning
Cleaning
13.1 Cleaning the white plates and glass.......... 101
13.2 Cleaning the document feeder rollers........ 102
14.General Information
Printed Reports
14.1 Reference lists and reports ....................... 103
Specifications
14.2 Specifications ............................................103
Copyrights
14.3 Information of copyrights and licenses...... 106
15.Index
15.1 Index......................................................... 116
6
1Introduction and Installation1For assistance, please contact an authorized Panasonic dealer.Accessories
1. Introduction and Installation
1.1 Supplied accessories
1 Toner cartridge 2 Drum cartr idge
(DQ-DCB020)
3 CD-ROM
(PNJKMB300Z)
5 Pow er cord
(PNJA1021Z)
*1
*1
4 Quick reference guide
(English–
PNQW1864Z)
(Spanish–
PNQW1865Z)
6 Telephone line cord
(PFJA02B002Y)
1.2 Accessory information
Accessories for this unit can be ordered online, by fax, or
*1
*1
*1
*1
by telephone.
To ensure that the unit operates properly, we
recommend the use of Panasonic toner cartridge and
drum cartridge.
■ Replacement accessory
– Toner cartridge
L Model No. (Part No.): DQ-TCB008
L Prints about 8,000 pages at ISO/IEC 19752
standard page.
– Drum cartridge
L Model No. (Part No.): DQ-DCB020
■ Optional accessory
– Lower input tray (page 79)
L Model No. (Part No.): DA-LCB350
Note:
L ISO/IEC 19752 standard is as follows:
– Environment: 23 ± 2 °C (73 ± 3 °F) / 50 ± 10% RH
– Print mode: Continuous printing
*1 Parts numbers are subject to change without notice.
Note:
L Save the original carton and packing materials for
future shipping and transportation of the unit.
L After unpacking the product, take care of the packing
materials and/or power plug cap appropriately.
For assistance, please contact an authorized Panasonic dealer.
7
1. Introduction and Installation
Finding the Controls
1.3 Button descriptions
AB CD E F G H
IJKLMNOPQ
A {Copy}
L To switch to copy mode (page 19, 36).
B {Scan}
L To switch to scan mode (page 19, 31).
C {Advance}
L To switch to the basic/advance settings.
D {Menu}
L To start or exit programming.
E {Caller ID}
L To use Caller ID features (page 54).
F {Redial}{Pause}
L T o redial the last number dialed. If the line is busy
when you send a fax, the unit will automatically
redial the number 1 time .
L To insert a pause during dialing.
G {Fax Auto Answer}
L To turn the auto answer setting ON/OFF (page
47).
H {Stop}
L To stop an operation or programming session.
I {Fax}
L To switch to fax mode (page 19, 42).
J {Duplex}
L To make duplex copies (page 38).
L To scan or send 2-sided originals (page 33, 43).
K {Back}
L To return to the previous display.
L To erase a character/number.
L Navigator key
L To select desired settings.
L To adjust the volume (page 21).
L To search for a stored item (page 45).
M {Set}
L To store a setting during programming.
N {Monitor}
L To initiate dialing.
When you press {Monitor} while receiving a call,
you will be able to hear the other party, but the
other party will not be able to hear you.
*1
*1
*1
*1
O {Flash}
L To access special telepho ne services or for
transferring extension calls.
P {Tone}
L To change from pulse to tone temporarily during
dialing when your line has rotary/pulse service.
Q {Start}
L To copy a document (page 36).
L To scan a document (push scan) (page 31).
L To send a fax (page 42).
*1 See page 9 for details.
8
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation
1.4 Display descriptions
A
B
C
Copy
Basic
Copies
Zoom
Contrast
Resolution
Page Layout
Select Menu.
D
A Feature mode
L Displays the feature mode status.
B Status bar
L Displays the operation mode (page 19).
L Displays date and time (page 21).
L Displays error messages (page 82).
C Main display
L Displays the feature settings.
L Displays received fax documents (page 48).
L Displays error messages (page 82).
D Button operation guide
L Displays the available buttons for the
corresponding operations.
Note:
L The displayed menu items may be different
depending on the operation. To select a menu item
not shown on the current page, scroll up or down by
using the navigator key.
01
100%
Text/Photo
Disabled
Copy:
1.4.1 Display and buttons
The following buttons can be used to navigate through
operations or to select items shown on the display.
AB
D
C
A {Advance}
L To chan ge the display between basic and
advanced feature modes.
L To change the feature settings during operation.
B {Set}
L To store a setting during programming.
L To plac e “,” and select the item, or remove “,”
and cancel the selected item.
C {Back}
L To return to the previous display.
L To exit an operation while maintaining the
settings.
D Navigator key
L To select the item shown on the display.
L To select features or feature settings during
programming.
L To navigate to the next operation.
L To scro ll a displayed image (page 48).
For assistance, please contact an authorized Panasonic dealer.
9
1. Introduction and Installation
1.5 Overview
1.5.1 Front view
1 2543
6
7
j
8
1 ADF (Automatic Document Feeder) cover
2 Document guides
3 Document tray
4 Document exit
5 Document cover
6 Document entrance
7 Left cover
8 Left cover open lever
9 Standard input tray
j Recording paper exit
L The paper exit area of this unit can hold up to
approximately 100 sheets of printed paper (the
number of sheets may vary depending on the
usage environment). Remove the printed paper
before the recording paper exit becomes full.
k A4/letter paper stacker
L We recommend opening the A4/letter paper
stacker when using A4 or letter-size recording
paper. Do not open it when using legal-size
recording paper.
L For A4-size, slide the stacker to the rightmost
position, then open it.
For letter-size, just open the stacker (no need to
slide it).
L The A4/letter paper stacker may not be shown in
all illustrations.
9
k
1.5.2 Rear view
A
B
C
E
A Telephone line jack
B External telephone jack
C Speaker
D USB interface connector
E Power switch
F LAN interface connector
L 10Base-T/100Base-TX
G LED
H Power inlet
FGHD
10
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation
Installation
1.6 Toner cartridge and drum
cartridge
The supplied toner cartridge is a starter toner cartridge.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the
drum cartridge protective bag. The drum
cartridge contains a photosensitive drum.
Exposing it to light may damage the drum. Once
you have opened the protective bag:
– Do not expose the drum cartridge to light for
more than 3 minutes.
– Do not touch or scratch the black drum
surface inside of the drum cartridge.
– Do not place the drum cartridge near dust or
dirt, or in a high humidity area.
– Do not expose the drum cartridge to direct
sunlight.
L Do not leave the toner cartridge out of the
protective bag for a long time. It will decrease the
toner life.
L We cannot be responsible for any damage to the
unit or degradation of print quality which may
occur from the use of a non-Panasonic toner
cartridge and drum cartridge.
L Do not add toner to the toner cartridge.
1 Remove the toner cartridge (1) and drum cartridge
(2) from the protective bags.
L Do not touch or scratch the black drum or toner
surfaces.
3
4
4 Insert the toner cartridge (5) into the drum cartridge
(6) from the upper angle.
5
6
1
2
2 Shake the toner cartridge horizontally more than 5
times.
3 Detach the protective cover (3) from the toner
cartridge, and remove the protective sheet (4) from
the drum cartridge.
5 Push down the toner cartridge (7) to lock into place.
L Make sure that the triangles (8) match to install
the toner cartridge correctly.
8
7
For assistance, please contact an authorized Panasonic dealer.
11
1. Introduction and Installation
6 Hold the left cover release lever (9), and then pu l l
open the left cover (j).
9
j
k
7 Install the drum and toner unit (l) by holding the
center handle.
L Make sure that the arrows (m) match to install
the drum and toner unit correctly.
l
m
Caution:
L During or immediately after printing,
the fuser unit (k) gets hot. Wait until
the fuser unit cools down.
8 Close the left cover.
When to replace the toner cartridge and the drum
cartridge
When the display shows the following, replace the toner
cartridge.
12
For assistance, please contact an authorized Panasonic dealer.
– “Change Supplies Toner Low”
– “Change Supplies Toner Empty”
Note:
L To check the drum life and quality, please print the
printer test list (page 103) and refer to page 105 for
information on the drum life. If printing quality is still
poor or “Replace Drum” appears on the display,
replace the toner cartridge and drum cartridge.
L To ensur e that the uni t operates properly, we
recommend the use of Panasonic toner cartridge
and drum cartridge. See page 7 for accessory
information.
L See page 104 for information on toner life and drum
life.
Cleaning the drum cartridge
Important:
L If the groove of the drum cartridge is dirty, lines
or dirty patterns may appear on printed sheets.
Be sure to remove any toner remaining on the
inside of the drum cartridge to maintain the print
quality.
L A cleaner for the drum cartridge is supplied with the
replacement toner cartridge. If you replace only the
toner cartridge, clean the drum cartridge using the
cleaner.
L Insert the cleaner (n) into the left groove (o) and
move it from side to side at least 3 times to clean the
inside of the drum cartridge. Repeat this for the right
groove (p).
1. Introduction and Installation
Note:
L Be sure to clean all the way to the edge of each
groove.
Waste disposal method
Waste material should be disposed of under conditions
which meet all national and local environmental
regulations.
n
Toner save feature
o
p
For assistance, please contact an authorized Panasonic dealer.
If you want to reduce toner consumption, set the toner
save setting to ON (feature #482 on page 61). The toner
cartridge will last approximately 20 % longer. This
feature may lower the print quality.
13
1. Introduction and Installation
1.7 Recording paper
The standard input tray unit can hold:
– Up to 520 sheets of 75 g/m
– Up to 470 sheets of 80 g/m
– Up to 410 sheets of 90 g/m2 (24 lb) paper.
– Up to 100 sheets of 105 g/m2 (28 lb) paper.
– Up to 25 transparencies.
– Up to 25 labels.
*1 Only when using the unit as a printer. See page 29
for details.
L The unit is set for printing letter-size plain paper
by default.
– To use other paper sizes, change the
recording paper size setting (feature #380 on
page 59).
– To use thin or thick paper, change the
recording paper type setting (feature #383 on
page 60).
Note for recording paper:
L We recommend that you test paper (especially
special sizes and types of paper) on the unit before
purchasing large quantities.
L Do not use the following types of paper:
– Paper with cotton and/or fiber content that is over
20 %, such as letterhead paper or paper used for
resumes
– Extremely smooth or shiny paper, or paper that is
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs
or staples
– Paper that has dust, lint or oil stains
– Paper that will melt, vaporize, discolor, scorch or
emit dangerous fumes near 200 °C (392 °F),
such as vellum paper. These materials may
transfer onto the fusing roller and cause damage.
– Moist paper
– Inkjet paper
L Some paper is designed to be printed on only one
side. Try printing on the other side of the paper if you
are not happy with the print quality, or if misfeeding
occurs.
L For proper paper feeding and best print quality, we
recommend using long-grained paper.
L Do not use paper of different types or thicknesses at
the same time. This may cause paper jams.
L Do not use paper printed from this unit for double-
sided printing with other copiers or printers. This may
cause paper jams.
L To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
L For customers who live in high humidity areas:
Please be sure to store paper in an air-conditioned
room at all times. If you print using moist paper, it
may cause paper jam.
*1
2
(20 lb) paper.
2
(21 lb) paper.
*1
1 Pull the standard input tray (1) until it clicks into
place, then pull it completely out, lifting the front part
of the tray.
1
2 Before loading a stack of paper, fan the paper to
prevent paper jams.
3 Pinch the right side of the recording paper guide
(2), then slide it to match the paper size mark.
Pinch the front and back recording paper guides (3)
at the same time, then slide them together to match
the paper size mark.
2
3
4 Load the paper, print-side up (4).
14
For assistance, please contact an authorized Panasonic dealer.
1. Introduction and Installation
Important:
L Push down to lock the plate (5) in the
standard input tray, if it has come up.
5
4
L Make sure that the recording paper guides (6)
are at the paper size mark and the recording
paper is under the paper limit mark (7). The
paper should not be loaded over the tab (8).
6 8
7
5 Insert the standard input tray into the unit, lifting the
front part of the tray. Then push it completely into the
unit.
Note:
L If the paper is not loaded correctly, re-adjust the
paper guides, or the paper may jam.
L If the standard input tray does not close, the plate in
the standard input tray may not be in the locked
position. Push the paper down and make sure that
the paper is lying flat in the standard input tray.
6
Caution for the standard input tray
L Do not drop the standard input tray.
L Hold the standard input tray with both hands
when removing or installing. The standard input
tray weighs approximately 4.8 kg (10.6 lb) when
fully loaded with recording paper.
For assistance, please contact an authorized Panasonic dealer.
15
1. Introduction and Installation
Do not touch the plate (9) on the left side of the
standard input tray.
9
Approx. 4.8 kg (10.6 lb)
16
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
2Preparation2For assistance, please contact an authorized Panasonic dealer.Connections and Setup
2.1 Connections
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
9
5
k
3
6
4
7
1
2
8
j
Note:
L Do not place any objects within the following
distance:
– Left side (8): 40 cm (15
– Right side (9) and back side (j): 10 cm (4
inches)
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
L A telephone handset cannot be connected directly to
this unit. T o talk to the other party , please connect an
extension telephone.
Using surge protectors
L The warranty does not cover damage due to power
line surges or lightning. For additional protection, we
recommend using a surge protector (k).
Using network router/network hub
L We recommend using network routers/network hubs
(6) under secure network environments. Consult
your network administrator for firewall settings, etc.
L The warranty does not cover damage due to security
problems or any inconveniences relating to it.
If the unit shares a single telephone line with a DSL
service
Fax transmission/reception may be unreliable, noise
interference may be heard during telephone
conversations, or Caller ID (page 54) may not function
properly . Please attach a DSL filter (l) to the telephone
line cord of the unit to prevent this. A DSL filter may be
available from your DSL service provider.
3
/4 inches)
1 Power cord
L Connect to a power outlet
(120 V, 60 Hz).
2 Telephone line cord
L Connect to a single telephone line jack (RJ11C).
3 [EXT] jack
L You can connect an answering machine or an
extension telephone. Remove the stopper if
attached.
4 Answering machine (not supplied)
5 To the Internet
6 Network router/Network hub (not su pplied)
L Also connect networked computers.
7 LAN cable (not supplied)
L To assure continued emission limit compliance,
use only shielded LAN c able (category 5 straig ht
cable).
IMPORTANT NOTICE FOR THE USB
CONNECTION
L DO NOT CONNECT THE UNIT TO A
COMPUTER WITH THE USB CABLE UNTIL
PROMPTED TO DO SO DURING THE SETUP
OF MULTI-FUNCTION STATION (page 24).
For assistance, please contact an authorized Panasonic dealer.
l
17
2. Preparation
2.2 Turning the power switch ON
Turn the power switch to the ON position (1).
1
2.3 Dialing mode
If you cannot dial (page 42), change this setting
according to your telephone line service.
{Menu}
{Set}
1 {Menu}
2 Press {#}{1}{2}{0} to display “Dialing Mode”.
3 Press {1} or {2} to select the desired setting.
{1} “Pulse”: For rotary/pulse dial service.
{2} “Tone” (default): For tone dial service.
4 {Set}
5 Press {Menu} to exit.
18
For assistance, please contact an authorized Panasonic dealer.
Document Requirements
2. Preparation
2.4 Selecting the operation mode
(Scan/Copy/Fax)
You can select the desired mode by pressing one of the
following buttons.
– {Scan}: Select this mode when using the unit as a
scanner (page 31).
– {Copy}: Select this mode when using the unit as a
copier (page 36).
– {Fax}: Select this mode when using the unit as a fax
machine (page 42).
Note:
L The default operation mode is the copy mode.
L You can change the default operation mode (feature
#463 on page 60) and the timer before returning to
the default operation mode (feature #464 on page
60).
2.5 Setting the original
2.5.1 Using the scanner glass
1
2
Open the document cover (1).
1
2 Place the document FACE DOWN on the scanner
glass (2), aligning the top left of the document with
the corner where the m mark is positioned.
3 Close the document cover.
Note:
L Confirm that there are no documents in the
automatic document feeder.
L Place the original onto the scanner glass gently. To
avoid malfunction, do not press down too firmly.
L If the original is a thick book, do not close the
document cover.
L Confirm that any ink, paste or correction fluid has
dried completely.
L Effective scanning area is shown by the shaded
area:
Effective scanning area
4 mm
5
(
/32")
For assistance, please contact an authorized Panasonic dealer.
348
mm
(13 11/16")
208 mm
4 mm
5
(
/32")
4 mm
5
(
3
(8
4 mm
5
(
/32")
/16")
/32")
19
2. Preparation
2.5.2 Using the automatic document feeder
1
1
Insert the document (up to 50 pages) F A CE UP into
the feeder until a single beep is heard.
2 Adjust the width of the document guides (1) to fit
the actual size of the document.
Note:
L Confirm that there are no documents on the scanner
glass.
L Confirm that any ink, paste or correction fluid has
dried completely.
L Remove clips, staples or other fasteners.
L Do not insert the following types of documents (Make
a copy of the document using the scanner glass and
set the copy instead.):
– Chemically treated paper such as carbon or
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
L The total height of the documents when laid flat,
must be less than 5 mm (
exceed the capacity of the automatic document
feeder, they may fall or cause a jam in the feeder.
L To set a document with a width of less than 210 mm
1
/4"), we recommend using the scanner glass to
(8
copy the original document onto A4 or letter-size
paper, then setting the copied document for better
results.
L Do not set documents that do not satisfy the
requirements of size and weight. Make a copy of the
document using the scanner glass and set the copy.
L Available document size, document weight and
effective scanning area are as follows:
3
/16"). If the documents
Minimum document size
(5")
128 mm
128 mm
(5")
Maximum document size
")
8
/
5
600 mm
(23
216 mm
1
(8
/2")
Effective scanning area
5
(
/32")
5
(
/32")
5
(
/32")
4 mm
(
5
/32")
208 mm (8
216 mm (8
3
/16")
1
/2")
4 mm
4 mm
4 mm
L Shaded area will be scanned.
L When using the unit as a scanner (page 31, 34),
the effective scanning length depends on the
selected paper size.
Document weight
L Single sheet:
45 g/m
2
to 90 g/m2 (12 lb to 24 lb)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb to 21 lb)
20
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
Volume
2.6 Adjusting the volume
Important:
L Before adjusting the volume, set the operation
mode to fax mode. If the {Fax} light is OFF , turn it
ON by pressing {Fax}.
{Fax} {V}{^}{<}{>}
Ringer volume
1. Press {V} or {^} repeatedly to select “Ringer
Volume”.
2. Press {<} or {>}.
To turn the ringer OFF
1. Press {V} or {^} repeatedly to select “Ringer
Volume”.
2. Press {<} repeatedly to display “Ringer Off” in
the status bar.
L The unit will not ring.
L To turn the ringer back ON, press {>}.
Initial Programming
2.7 Date and time
We recommend you to set the date and time. The other
party will receive your unit’s date and time as the header
information.
{Menu}
{Set} {V}{^}{<}{>}
1 {Menu} i {#}{1}{0}{1} i {Set}
2 Enter the current month/date/year/hour/minute.
Example: August 10, 2009 10:15 PM (12 hour
clock format)
1. Press {V} or {^} repeatedly to select “Date”.
i {<}/{>}
2. Press {0}{8} {1}{0} {2}{0}{0}{9}.
M:08/D:10/Y:2009
3. {Set}
4. Press {V} or {^} repeatedly to select “Time”.
i {<}/{>}
5. Press {1}{0} {1}{5}, then press {V} or {^}
repeatedly to select “PM”.
Monitor volume
1. While using the monitor, press {V} or {^}
repeatedly to select “Monitor Volume”.
2. Press {<} or {>}.
10:15PM
6. {Set}
3 Press {Menu} to exit.
Note:
L Your unit’s date and time will be used as the header
information for the following:
– When sending as an attached file to an email
destination directly from this unit (Sca n to ema il
address) (page 32).
– When sending faxes (page 42).
L If the date and time is not set correctly, the other
party will receive an incorrect date and time as their
header. This may confuse the other party.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
For assistance, please contact an authorized Panasonic dealer.
21
2. Preparation
L You can turn this feature OFF (feature #226 on page
59).
2.8 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{Menu}
{Back}
{Set} {<}{>}
1 {Menu} i {#}{1}{0}{2} i {Set}
2 Enter your logo, up to 30 characters (see page 77 for
character entry). i {Set}
3 Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all characters, press and hold {Back}.
22
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
2.9 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{Menu} {Flash}
{Back}
1 {Menu} i {#}{1}{0}{3} i {Set}
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {Flash}.
L To erase a number, press {Back}.
3 {Set}
4 Press {Menu} to exit.
T o correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all numbers, press and hold {Back}.
{Set} {<}{>}
2.10 Configuring the unit to
access the LAN
You can print documents, scan documents, receive
faxes or send faxes using a computer connected to the
LAN. To enable these features, you need to set the IP
address, subnet mask, and default gateway in the unit.
Important:
L Consult your network administrator when setting
the IP address, subnet mask, and default
gateway.
2.10.1 Setting up automatically with a
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with
a DHCP (Dynamic Host Configuration Protocol) server, it
will automatically assign an IP (Internet Protocol)
address, subnet mask, and default gateway to the unit.
1 After connecting the LAN cable to the unit and the
computer, turn the power switch ON.
L The IP address, subnet mask, and default
gateway will be set automatically.
2 Install Multi-Function Station on the computer that
you want to use it with. See page 24 for details.
Note:
L You can connect two or more units and assign IP
addresses automatically with a DHCP server, b ut we
recommend assigning static IP addresses manually
for each unit to avoid network access and
configuration troubles.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and
default gateway manually.
1 {Menu}
2 Press {#}{5}{0}{0} to display “DHCP”.
3 Press {0} to select “Disabled”. i {Set}
4 Set each item.
For the IP address:
1. Press {5}{0}{1} to display “IP Address”.
2. {Set} i Enter the IP address of the unit. i
{Set}
For the subnet mask:
1. Press {5}{0}{2} to display “Subnet Mask”.
2. {Set} i Enter the subnet mask of the network.
i {Set}
For assistance, please contact an authorized Panasonic dealer.
23
2. Preparation
For the default gateway:
1. Press {5}{0}{3} to display “Default
Gateway”.
2. {Set} i Enter the default gateway of the
network. i {Set}
5 Press {Menu} to exit.
6 Install Multi-Function Station on the computer that
you want to use it with. See page 24 for details.
T o correct a mistake in the IP address, subnet mask,
or default gateway
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
2.10.3 Setting the computer for PC fax
reception
You need to select the computer that will be used for
receiving faxes.
Important:
L Make sure the PC fax setting is set to “Always”
or “Connected” beforehand (feature #442 on
page 65).
L Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 52).
1 {Menu} i {#}{4}{4}{3} i {Set}
2 Press {V} or {^} repeatedly to select the desired
computer. i {Set}
3 Press {Menu} to exit.
Note:
L If the unit is not connected to the LAN, the computer
connected to the unit by USB is assigned as the
default computer for PC fax reception.
L T o select the desired computer easily , change the PC
name beforehand (page 27).
2.11 Installing Multi-Function
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the
unit to carry out the following functions:
– Printing on plain paper, thin and thick paper,
transparencies and labels
– Scanning documents and converting an image into
text with Readiris OCR software
– Scanning from other applications for Microsoft
Windows® that support TWAIN scanning and WIA
scanning (Windows XP/Windows Vista
connection only)
– Storing, editing or erasing items in directories using
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Sta tio n on your computer, the
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows
XP/Windows Vista
CPU:
Windows 98/Windows Me/Windows 2000: Pentium
or higher processor
Windows XP: Pentium z or higher processor
Windows Vista: Pentium 4 or higher processor
RAM:
Windows 98/Windows Me: 64 MB (128 MB or more
recommended)
Windows 2000/Windows XP: 128 MB (256 MB or more
recommended)
Windows Vista: 512 MB (1,024 MB or more
recommended)
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
Warning:
L To assure continued emission li mit compliance;
– use only shielded USB cable (Example: Hi-
Speed USB 2.0 certified cable).
– use only shielded LAN cable (category 5 straight
cable).
L To protect the unit, use only shielded USB cable in
areas where thunderstorms occur.
Note:
L A USB cable is not supplied. Please purchase a
shielded Type-A male/Type-B male USB cable.
®
5.0 or later
®
, USB
®
®
y
24
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
2.11.2 Installing Multi-Function Station on
a computer
L Install Multi-Function Station (CD-ROM) before
connecting the unit to a computer with the USB
cable. If the unit is connected to a computer with
the USB cable before installing Multi-Function
Station, the [Found New Hardware Wizard]
dialog box will appear. Click [Cancel] to close it.
L The screenshots shown in these instructions are
for Windows XP and are included for reference
only.
L The screenshots shown in these instructions
may differ slightly from those of the actual
product.
L Software features and appearance are subject to
change without notice.
L If you are also using KX-MB271/KX-MB781/KX-
FLB881, see page 93.
1 Start Windows and exit all other applications.
L For Windows 2000, Windows XP and Windows
Vista users, you must be logged in as an
administrator in order to install Multi-Function
Station.
2 Insert the supplie d CD-ROM into your CD-ROM
drive.
L If the [Select Language] dialog box appears,
select the language that you want to use with this
software. Click [OK].
L If the installation does not start automatical ly:
Click [Start]. Choose [Run...]. T ype “D:\Install”
(where “D” is the drive letter of your CD-ROM
drive). Click [OK].
(If you are not sure what the drive letter is for your
CD-ROM drive, use Windows Explorer and look
for the CD-ROM drive.)
3 [Easy Installation]
L The installation will start automatically.
4 When the setup program starts, follow the on-screen
instructions.
L Readiris OCR software (page 32) and Device
Monitor (page 78) will also be installed.
5 The [Connect Type] dialog box appears.
For USB connection:
1. [Connect directly with a USB cable.] i [Next]
L The [Connect Device] dialog box will appear.
2. Connect the unit to a computer with the USB cable
(1), then click [Next].
1
L If the unit is connected to your computer, the
model name will be automatically detected.
L Y ou can change the name of the unit if necessary.
3. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
For LAN connection:
1. [Connect via the Network .] i [Next]
L The [Select a Network Device] dialog box will
appear.
2. Check [Select in the searched list] and select the
unit from the list.
L If the name of the desired unit is not displayed on
the list, and the IP address for the unit has been
assigned, check [Direct input] and enter the IP
address.
3. [Next]
L Y ou can change the name of the unit if necessary.
4. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice
If you are using Windows XP or Windows Vista, a
message may appear after connecting the unit with
the USB cable. This is normal and the software will
not cause any difficulties with your operating system.
You can continue the installation with no problem.
This kind of message is displayed:
L For Windows XP users
“The software you are installing for this hardware
has not passed Windows Logo testing to verify its
compatibility with Windows XP.”
L For Windows Vista users
“Would you like to install this device software?”
To view or install the operating instructions data
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating
instructions in PDF format.
For assistance, please contact an authorized Panasonic dealer.
25
2. Preparation
L Adobe
Note:
L If the screen prompts you to insert the CD-ROM for
the operating system when installing Multi-Function
Station, insert it into your CD-ROM drive.
L If you install the operatin g instructions, y ou can view
it anytime by clicking [o] on th e Mu lti-Function
Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as
follows.
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. [Modify] i [Add Multi-Function Station
Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the same
computer at the same time (USB connection only).
To modify the software (To add or uninstall each
component)
You can select the components to install or uninstall
anytime after the installation.
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to modify Multi-Function Station.
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. [Modify] i [Modify Utilities]. Then follow the on-
screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to uninstall Multi-Function Station.
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Uninstall]. Then
follow the on-screen instructions.
®
Reader® is required to view the
operating instructions.
2.12 Starting Multi-Function
Station
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Multi-Function
Station]
L Multi-Function Station will appear.
[Scan] (page 34)
L To scan and display the scanned images.
L To scan and create an image file.
L To scan and send by email.
L T o scan and conv ert an image into editable text data.
[PC FAX]
L To send a document created on the computer as a
fax message (page 47).
L T o displa y a f ax document received on the computer
(page 52).
[Remote Control] (page 77)
L To program the features.
L To store, edit or erase items in director ies.
L To view items in the journal report or Caller ID list.
L To store caller information into directories.
L To store or erase items for broadcast transmission.
[Utilities]
L To start the Quick Image Navigator (Windows
2000/Windows XP/Windows Vista)/the MultiFunction Viewer (Windows 98/Windows Me) (page
34).
L To start the Device Monitor (page 78).
L To start the OCR application (page 32).
L To start the configuration web page (page 57, 78)
(LAN connection only).
[Settings] (page 27)
L To ch ange the general settings.
L To change the settings for scanning.
L To ch ange the folder for saving the received fax
documents (page 49).
[o]
L For detailed instructions on Multi-Function Station.
L To view operating instructions.
26
For assistance, please contact an authorized Panasonic dealer.
2. Preparation
[p]
L To display usage tips.
[n]
L To display information about Multi-Function Sta tion.
Note:
L You can confirm if the unit is connected to your
computer by using Device Monitor (page 78).
L Computer features (printing, scanning, etc.) may not
function properly in the following situations:
– When the unit is connected to a computer that
was custom-built by the user.
– When the unit is connected to the computer via a
PCI card or other expansion card.
– When the unit is connected to another piece of
hardware (such as a USB hub or interface
adapter) and not connected directly to the
computer.
To change the settings
You can change the settings for Multi-Function Station
beforehand.
1. Select [Settings] from Multi-Function Station.
2. Click the desired tab and change the settings. i
[OK]
[General]
– [Launcher display setting]: To select the display
type of the launcher.
– [OCR Path]: To select the OCR software.
– [PC name list up on device] (LAN connection
only): To select whether or not your computer name
is displayed on the unit.
– [PC name] (LAN connection only): The computer
name that will be displayed on the unit.
[Scan]
– [Save to]: To select the folder where the scanned
image or the received fax document will be saved.
– [Viewer][File][Email][OCR][Custom]: To
change scanning settings for Multi-Function scan
application.
Note:
L Assign a unique name for the [PC name] to avoid
errors, or the scanned image may be sent to an
incorrect computer.
For Windows XP:
1. [Start] i [Control Panel] i [Internet
Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant Email software
such as [Outlook Express], etc. i [OK]
For Windows Vista:
1. [Start] i [Control Panel] i [Internet
Options] i [Programs] i [Set programs] i
[Set program access and computer defaults]
L If the [User Account Control] dialog box
appears, click [Continue].
2. [Custom]
3. Select the desired MAPI-compliant Email software
such as [Windows Mail], etc. from [Choose a
default e-mail program]. i [OK]
To select the default Email software
The default Email software is used when using
“4.1.3 Scan to Email”, page 32.
You can select the default Email software as follows.
For Windows 98/Windows Me/Windows 2000:
1. [Start] i [Settings] i [Control Panel] i
[Internet Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant Email software
such as [Outlook Express], etc. i [OK]
For assistance, please contact an authorized Panasonic dealer.
27
3. Printer
3PrinterPrinter
3.1 Printing from Windows
applications
Y ou can print a file created in a Windows application. For
example, to print from WordPad, proceed as follows:
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
For details about the [Print] dialog box, click
[?], then click the desired item.
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially special sizes
and types of paper) on the unit before purchasing large
quantities.
You can change or display the settings on the following
tabs.
[Basic]: Paper size, media type, duplex, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Quality, contrast, toner save feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the
saved settings , etc.
[Support]: Version information.
Note:
L Select the desired media type on the [Basic] tab
according to the recording paper.
Recording paper type Media type
Note:
L For Microsoft PowerPoint
remove the check next to [Grayscale] in the
print dialog so that colored or gray objects will be
printed in grayscale properly.
®
, select [Color] or
3 Select the unit’s name as the active printer.
L If you have changed the name of the unit when
installing, select that name from the list.
L To change the printer settings, proceed as
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab.
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer
settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab.
Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To stop printing from the unit, see page 78.
L To load paper, see page 14.
L For details about the paper specifications, see page
104.
L If a printing error occurs, the Device Moni t or (p ag e
78) will start automatically and display the error
information.
Plain paper
2
75 g/m
(20 lb to 24 lb)
Thin paper
64 g/m
(17 lb to 20 lb)
Thick paper
90 g/m
(24 lb to 44 lb)
Transparency [Transparency]
Label [Label]
L When printing from a computer, the printer
to 90 g/m
2
to 75 g/m
2
to 165 g/m
properties setting overrides the following unit’s
programming features:
– Media type setting (feature #383 on page 60)
– Toner save setting (feature #482 on page 61)
2
2
2
[Plain Paper]
[Thin Paper]
[Thick Paper]
3.1.1 Duplex printing
For example, to print from WordP ad, proceed as follo ws:
L Plain paper and thin paper can be used.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
3 Select the unit’s name as the active printer.
L For Windows 2000 users, go to step 5.
4 For Windows 98/Windows Me:
[Properties]
For Windows XP/Windows Vista:
[Preferences]
5 Click the [Basic] tab.
6 Select the desired duplex layout. i [OK]
L Select [None] to deactivate this feature.
L You can also change the dupl ex margin.
28
7 Click [Print] or [OK].
3.1.2 Printing on special media
You can print not only on plain paper but also on special
media (transparencies / labels).
L Please refer to page 104 for information on recording
paper.
L To load paper, see page 14.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M® CG3300/CG5000
L Do not stack more than 25 transparencies at a
time.
L After printing, place transparencies on a flat
surface to cool and to prevent them from curling.
L Do not re-use transparencies that have already been
fed through the unit. This includes transparencies
that have been fed through and ejected without being
printed on.
L Some types of transparencies have instructions
recommending which side to print on. If the print
quality is poor, try printing on the other side of a new
transparency.
To print on labels
Use labels designed for laser printing. We recommend
the following:
®
Avery
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
L W H100/LWH110/LWH120/LWH130/LWH140
®
L Make sure the print side is FACE UP when
loading the labels.
L Do not stack more than 25 labels at a time.
L Do not use the following types of labels:
– Labels that are wrinkled, damaged or separated
from the backing sheet.
– Any sheet of labels that has spaces in it where
some of the labels have been removed.
– Labels that do not completely cover the backing
sheet as follows:
3. Printer
3.2 Printing a received email
attachment automatically (LAN
connection only)
If you configure the POP server settings beforehand, the
unit will automatically print files attached to an email that
are sent from a compatible unit via the Internet (scan to
email print). This is useful if you want to print only
attached files, without checking your emails.
Important:
L The unit does not print email messages.
L The unit will only print attached files sent from a
compatible unit, which can send emails directly
(without using a computer).
L The attachment file formats that can be printed
are as follows:
–TIFF
–JPEG
– PDF (Image type only. Such as files scanned
from the unit, files scanned from the
computer using Quick Image Navigator/MultiFunction Viewer, or received fax documents
saved as an email attachment.)
L Received emails and the attached files will be
deleted automatically after printing.
AB C
A Send from a compatible multi-function unit (Example:
“4.1.5 Scan to email address (LAN connection only)”,
page 32)
B Email is sent via the Internet (email server)
C Receiving unit prints attached files
1 Start Multi-Function Station.
2 [Utilities] i [Configuration Web Page] i
[Network Configuration]
3 Type “root” as the user name, then enter the
password (feature #155 on page 58). i [OK]
4 Click the [Scan to Email Print] tab.
5 Set each item.
To activate this feature:
Select [Enabled] next to [Scan to Email Print].
i [Submit]
To set the email server information:
1. Click [Edit] next to [Email Server].
2. Enter the email server and POP server
information. i [Submit]
29
3. Printer
6 Close the web browser.
Note:
L This feature can be programmed only through the
web browser interface (page 57).
L To view the recent scan to email print information,
click [List] next to [Email Print Log] (page 76).
L If the attached file is too large or is in an unsupported
format, it will not be printed properly.
L You can change the email che cking interval (page
76) or header print setting (page 76).
L Consult your service provider or network
administrator for details.
30
4. Scanner
4ScannerScanner
4.1 Scanning from the unit (Push
Scan)
Y ou can easily scan the document by using the operation
panel on the unit. You can select one of the following
scanning modes depending on how you intend to use
the scanned image.
– Viewing using Quick Image Navigator
Function Viewer*2 (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to an email destination
from your computer (Email)
– Using OCR software (OCR)
– Sending as an attached file to an email destination
directly from this unit (Email address)
– Sending to an FTP server (FTP)
*1 For Windows 2000/Windows XP/Windows Vista
users
*2 For Windows 98/Windows Me users
Note:
L When scanning a document, we recommend using
the scanner glass rather than the automatic
document feeder for better results.
L Do not open the document cover when scanning a
document with the automatic document feeder.
{Scan}{Duplex}{Stop}{Start}
{Set}{V}{^}{<}{>}
4.1.1 Scan to Viewer
For Windows 2000/Windows XP/Windows Vista
users
1. Set the original (page 19).
2. {Scan}
3. Press {V} or {^} repeatedly to select “PC”. i {Set}
4. For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
*1
/Multi-
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5. Press {V} or {^} repeatedly to select “Viewer”. i
{Set}
6. If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7. {Start}
L The scanned image will be displayed in the
[Quick Image Navigator] window after
scanning.
Note:
L To stop scanning, see page 78.
L Y ou can sav e the images in TIFF , JPEG, BMP or PDF
formats.
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
71).
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
For Windows 98/Windows Me users
1. Set the original (page 19).
2. {Scan}
3. Press {V} or {^} repeatedly to select “PC”. i {Set}
4. For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5. Press {V} or {^} repeatedly to select “Viewer”. i
{Set}
6. If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7. {Start}
L The scanned image will be displayed in the
[Multi-Function Viewer] window afte r scanning.
However, when you select PDF as a file format,
the software that is associated to open PDF file
will start.
Note:
L To stop scanning, see page 78.
L Y ou can sav e the images in TIFF , JPEG, BMP or PDF
formats.
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
71).
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
31
4. Scanner
4.1.2 Scan to save as a file
1
Set the original (page 19).
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “File”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7 {Start}
L The scanned image will be automatically saved
in the folder selected in the [Settings] window.
To change the folder, see page 27.
Note:
L To stop scanning, see page 78.
L Y ou can save the images in TIFF, JPEG, BMP or PDF
formats.
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
71).
4.1.3 Scan to Email
You can send the scanned image as an email
attachment using email software on your computer.
1 Set the original (page 19).
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “Email”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7 {Start}
L The email software will automatically start and
the scanned image will be attached to a new
email message.
Note:
L To select the default email software, see page 27.
L To stop scanning, see page 78.
L You can save the images in TIFF, JPEG or PDF
formats.
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
71).
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
4.1.4 Scan to OCR
With OCR software, you can convert an image into text
data that can be edited with word processing software.
Readiris OCR software can be installed when installing
Multi-Function Station.
1 Set the original (page 19).
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “OCR”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7 {Start}
L The scanned image will be displayed in the OCR
window after scanning.
Note:
L To stop scanning, see page 78.
L You can save the images in TIFF, JPEG or BMP
formats.
L For detailed instructions about OCR, select [Help].
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
71).
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
4.1.5 Scan to email address (LAN
connection only)
You can send the scanned image as an attachment
without using email software.
Important:
L Program the email server, SMTP server settings
(page 71) and the email destinations (page 71)
beforehand.
32
4. Scanner
1 Set the original (page 19).
2 {Scan}
3 Press {V} or {^} repeatedly to select “Email
Address”. i {Set}
4 Enter the destination email address.
Using navigator key:
Press {V}, {^}, {<} or {>} repeatedly to select the
desired destination.
Using dial keypad:
1. Press {V} or {^} repeatedly to select
“Temporary Address”. i {Set}
2. Enter the email address using the dial keypad
(page 77).
5 {Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
7 {Start}
L The scanned image will be sent as an email
attachment directly from this unit.
Note:
L You can search for an email address by initial.
Example: “Lisa”
1. Perform steps 1 to 3 on “4.1.5 Scan to email
address (LAN connection only)”, page 32.
2. Press {5} repeatedly to display any name with
the initial “L” (see page 77 for character entry).
L To search for symbols, press {*}.
3. Press {V}, {^}, {<} or {>} repeatedly to select
“Lisa”.
L To stop the search, press {Stop}.
L To stop scanning, see page 78.
L You can save the images in TIFF, JPEG or PDF
formats.
6 {Start}
L The scanned image will be automatically saved
in the selected folder on th e FT P server.
Note:
L To stop scanning, see page 78.
L You can save the images in TIFF, JPEG or PDF
formats.
L T o displa y the scanned image, do wnload the data to
your computer beforehand.
4.1.7 Scanning 2-sided originals
(automatic document feeder only)
You can scan 2-sided originals using the automatic
document feeder.
1 Before pressing {Start} to start scanning, press
{Duplex}.
2 Press {V} or {^} repeatedly to select the desired
binding of the original.
– “Long Edge”
– “Short Edge”
3 {Set} i {Start}
4.1.6 Scan to FTP server (LAN connection
only)
You can send the scanned image to a folder on an FTP
server.
Important:
L Program the FTP server settings beforehand
(page 72).
1 Set the original (page 19).
2 {Scan}
3 Press {V} or {^} repeatedly to select “FTP
Server”. i {Set}
4 Press {V} or {^} repeatedly to select the destination
to which you want to send the scanned image. i
{Set}
5 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set}
33
4. Scanner
4.2 Scanning from a computer
(Pull Scan)
Note:
L When scanning a document, we recommend using
the scanner glass rather than the automatic
document feeder for better results.
L Do not open the document cover when scanning a
document with the automatic document feeder.
4.2.1 Using Multi-Function scan
application
By clicking an application icon, the selected application
starts automatically after scanning.
1 Set the original (page 19).
2 Start Multi-Function Station. i [Scan]
3 Click the desired application icon.
L When you click [Custom], the pre-programmed
application starts.
L T o cancel scanning while the documents is being
scanned, click [Cancel].
Note:
L Y ou can change the scanning settings beforehand for
each application (page 27).
L When you point to an application icon, the scanning
settings for that application are displayed as a tooltip.
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
4.2.2 Using Viewer
For Windows 2000/Windows XP/Windows Vista
users
1. Set the original (page 19).
2. Start Multi-Function Station.
3. [Utilities] i [Viewer]
L[Quick Image Navigator] will appear.
4. Click the [Acquire Image to Import Folder...] icon
in the [Quick Image Navigator] window.
L The unit’s name dialog box will appear.
5. If necessary, change the scanning settings on your
computer.
L To preview the scanned image, click [Preview].
You can drag the frame to specify the scanning
area. If you change the scan settings, click
[Preview] to refresh the scanned image.
If you use the automatic document feeder, only
the first page will be previewed. When you need
to refresh the scanned image, set the document
to preview again.
6. [Scan]
L If you preview the scanned image using the
automatic document feeder in step 5, set the
document again and click [Scan].
L The scanned image will be displayed in the
[Quick Image Navigator] window after
scanning.
L To save the scanned image, select [Save As...]
from the [File] menu.
L To cancel scanning while the document is being
scanned, click [Cancel].
Note:
L You can display images in applications that support
TIFF, JPEG, PDF, PNG and BMP formats.
L You can save images in TIFF, JPEG, BMP, PNG or
PDF formats.
L If the [Select...] button is displayed in [Target
Device], click [Select...] to select the unit from the
list, and then click [OK].
The [Select...] button will not be displayed when
there is only one printer driver installed.
L You can move, copy and delete a file or page.
For Windows 98/Windows Me users
1. Set the original (page 19).
2. Start Multi-Function Station.
3. [Utilities] i [Viewer]
L[Multi-Function Viewer] will appear.
4. Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The unit’s name dialog box will appear.
5. If necessary, change the scanning settings on your
computer.
L To preview the scanned image, click [Preview].
You can drag the frame to specify the scanning
area. If you change the scan settings, click
[Preview] to refresh the scanned image.
If you use the automatic document feeder, only
the first page will be previewed. When you need
to refresh the scanned image, set the document
to preview again.
6. [Scan]
L If you preview the scanned image using the
automatic document feeder in step 5, set the
document again and click [Scan].
L The scanned image will be displayed in the
[Multi-Function Viewer] window after scanning.
L T o sa ve the scanned image, select [Save As ...]
from the [File] menu.
L To cancel scanning while the document is being
scanned, click [Cancel].
Note:
L You can display images in applications that support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save images in TIFF, JPEG, PCX, DCX,
BMP or PDF formats.
L If the [Select...] button is displayed in [Target
Device], click [Select...] to select the unit from the
list, and then click [OK].
The [Select...] button will not be displayed when
there is only one printer driver installed.
34
L You can move, copy and delete a file or page.
4.2.3 Using other applications
Multi-Function Station includes a TWAIN and WIA
compliant scanner driver. You can also scan using other
applications that support TWAIN or WIA scanning. For
scanning example, proceed as follows:
1 Set the original (page 19).
2 Start an application that supports TWAIN or WIA
scanning.
3 For TWAIN scanning:
Select [Acquire Image...] from the [File] menu.
For WIA scanning:
Select [From Scanner or Camera...] from the
[File] menu.
L The unit’s name dialog box will appear.
4 If necessary, change the scanning settings on your
computer. i [Scan]
L The scanned image will be displayed in the
application window after scanning.
L To cancel scanning while the document is being
scanned, click [Cancel].
Note:
L Scanning from WIA compliant applications is only
available for Windows XP and Windows Vista, and
only via a USB connection.
L Depending on the application used, the appearance
may differ slightly.
L If the [Select...] button is displayed in [Target
Device] when performing TWAIN scanning, click
[Select...] to select the unit from the list, and then
click [OK].
The [Select...] button will not be displayed when
there is only one printer driver installed.
4. Scanner
35
5. Copier
5CopierCopy
5.1 Making a copy
5.1.1 Using the scanner glass
{Copy}
{Set}{V}{^}{<}{>}
{Fax Auto Answer}
1
If the {Copy} light is OFF, turn it ON by pressing
{Copy}.
2 Set the original (page 19).
3 If necessary, change the copy settings according to
the type of document.
L To chan ge the number of copies, see page 36.
L To select the contrast, see page 36.
L To select the resolution, see page 36.
L To select the zoom rate, see page 36.
4 {Start}
L If the copy input tray prompt (feature #471 on
page 68) is activated, select the desired
recording paper size by pressing {<} or {>}
repeatedly, then press {Start} again.
L The unit will start copying.
5 After you finish copying, press {Stop} to reset the
settings you set in step 3.
Note:
L To stop copying, see page 78.
L You can change the default operation mode (feature
#463 on page 60) and the timer before returning to
the default operation mode (feature #464 on page
60).
L If the {Fax Auto Answer} light is ON, the unit can
receive faxes automatically even when in the copy
mode.
To change the number of copies
1. Press {V} or {^} repeatedly to select “Copies”.
2. Enter the number of copies (up to 99).
{Start}
{Stop}
3. {Set}
To select the contrast
Adjust this setting depending on the darkness or
lightness of the document. 5 levels (low to high) are
available.
1. Press {V} or {^} repeatedly to select “Contrast”.
2. Press {<} or {>}. i {Set}
Note:
L You can hold the previous contrast setting (feature
#462 on page 60).
To select the resolution
1. Press {V} or {^} repeatedly to select
“Resolution”.
2. Press {<} or {>} repeatedly to select the desired
resolution.
– “Text/Photo”: For both text and photographs.
– “Text”: For text only.
– “Photo”: For photographs, shaded drawings,
etc.
3. {Set}
Note:
L You can change the default resolution (feature #461
on page 67).
To select zoom rate (enlargement / reduction)
1. Press {V} or {^} repeatedly to select “Zoom”.
2. Press {<} or {>} repeatedly to select the zoom rate
that fits the size of your document and recording
paper.
– “100%”
– “50%”
– “200%”
L You can enter the desired percentage from
“25%” to “400%” specifically by using the dial
keys.
L Additional zoom rates can be selected according
to the recording paper size setting (feature #380
on page 59 or feature #382 on page 59).
Feature #380/#382 setting Ad di tional zo om rate
“Letter”“A4→Letter”
“Legal→Letter”
“A4”“Letter→A4”
“Legal→A4”
“Legal” –
3. {Set}
Note:
L Zoom copy is not available for the following features:
– Quick ID copy feature (page 39)
– Easy repeat feature (page 39)
– Poster feature (page 40)
36
5. Copier
– N in 1 feature (page 40)
– Separate N in 1 feature (page 40)
– Booklet feature (page 41)
L Y ou can hold the previous zoom setting (feature #468
on page 67).
L When using the scanner glass, the unit will only
enlarge the right top corner of the document starting
from the m mark on the unit.
L When using the automatic document feeder, the
unit will only enlarge the center of the upper part of
the document. To make an enlarged copy of the
bottom of the document, turn the document around,
and then make a copy.
Example: 150 % enlarged copy
Using the scanner glass (1):
Original document Enlarged copy
1
Using the automatic document feeder:
Original document Enlarged copy
Example: 70 % reduced copy
Using the scanner glass (1):
Original document Reduced copy
5.1.2 Using the automatic document feeder
{Copy}
If the {Copy} light is OFF, turn it ON by pressing
1
{Copy}.
{<}{>}
{Start}
{Stop}
2 Set the original (page 20).
3 If necessary, change the copy settings according to
the type of document.
L To change the number of copies, see page 36.
L To select the contrast, see page 36.
L To select the resolution, see page 36.
L To select the zoom rate, see page 36.
4 {Start}
L If the copy input tray prompt (feature #471 on
page 68) is activated, select the desired
recording paper size by pressing {<} or {>}
repeatedly, then press {Start} again.
L The unit will star t copying.
5 After you finish copying, press {Stop} to reset the
settings you set in step 3.
Note:
L To stop copying, see page 78.
1
Using the automatic document feeder:
Original document Reduced copy
37
5. Copier
5.2 More copying features
L Make sure that the {Copy} light is ON.
5.2.1 Collate copy
The unit can collate multipl e copies in the same order a s
the original document pages.
1 Set the original (page 19).
2 Press {V} or {^} repeatedly to select “Copies”.
3 Enter the number of copies (up to 99). i {Set}
4 {Advance}
5 Press {V} or {^} repeatedly to select “Collate”.
6 Press {<} or {>} repeatedly to select “On”. i
{Set} i {Advance}
7 When using the scanner glass:
1. {Start}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until you have
scanned all pages, and then press {Start}.
L The unit will start copying.
When using the automatic document feeder:
{Start}
8 After you finish copying, press {Stop} to reset this
feature.
Example: Making 2 copies of a 4-page original
document
“5.2.1 Collate copy”, page 38). The unit will make 1 set of
a collated copy and stop temporarily so you can check
whether the copy was made as you e xpected. If the copy
is correct, press {Start} to continue copying.
If the copy is not correct, press {Stop} and start again
from the beginning.
5.2.2 Duplex feature
The following types of copies are available:
– 1-sided originals to 2-sided copies
– 2-sided originals to 1-sided copies using the
automatic document feeder
– 2-sided originals to 2-sided copies using the
automatic document feeder
You then need to select the binding for originals and/or
copies.
– Long edge
– Short edge
4
3
2
1
4
3
2
1
Collated pages Uncollated pages
Note:
L The unit will store the documents into memory while
collating the copies. If the memory becomes full
while storing, the unit will only print out the stored
pages.
L You can hold the previous collate setting (feature
#469 on page 67).
Proof set feature
To make 1 set of a collated copy first, press {<} or {>}
repeatedly to display “Proof Set” (step 6 on
2
2
1
1
4
4
3
3
38
L A4, letter or legal size recording paper (plain and
thin) can be used.
L Duplex copy is not available for the quick ID copy
feature (page 39), easy repeat feature (page 39) or
poster feature (page 40).
To make 1-sided originals into 2-sided copies
1. Set the original (page 19).
2. Press {Duplex}, and press {V} or {^} repeatedly to
select “1-Side/2-Side”. i {Set}
3. Press {V} or {^} repeatedly to select the desired
binding setting for copies.
– “→ Long Edge”
– “→ Short Edge”
4. {Set}
5. If necessary, enter the number of copies (page 36).
5. Copier
L Other copy settings are also available. See page
36 for details.
6. When using the scanner glass:
1. {Start}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}.
L The unit will start copying.
When using the automatic document feeder:
{Start}
7. After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous duplex setting (feature
#470 on page 67).
To make 2-sided originals into 1-sided copies
(automatic document feeder on ly)
1. Set the original (page 20).
2. Press {Duplex}, and press {V} or {^} repeatedly to
select “2-Side/1-Side”. i {Set}
3. Press {V} or {^} repeatedly to select the type of
originals.
– “Long Edge →”
– “Short Edge →”
4. {Set}
5. If necessary, enter the number of copies (page 36).
L Other copy settings are also available. See page
36 for details.
6. {Start}
7. After you finish copying, press {Stop} to reset this
feature.
To make 2-sided originals into 2-sided copies
(automatic document feeder on ly)
1. Set the original (page 20).
2. Press {Duplex}, and press {V} or {^} repeatedly to
select “2-Side/2-Side”. i {Set}
3. Press {V} or {^} repeatedly to select the desired
setting for originals and copies.
– “Long → Long Edge”: For long edge originals
to long edge copies
– “Long → Short Edge”: For long edge
originals to short edge copies
– “Short → Long Edge”: For short edge
originals to long edge copies
– “Short → Short Edge”: For short edge
originals to short ed ge copies
4. {Set}
5. If necessary, enter the number of copies (page 36).
L Other copy settings are also available. See page
36 for details.
6. {Start}
7. After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous duplex setting (feature
#470 on page 67).
5.2.3 Quick ID copy feature / Easy repeat
feature (Scanner glass only)
Quick ID copy feature: To copy 2-sided documents
onto one page.
Easy repeat feature: To copy a single document
repeatedly onto one page.
Note:
L The copied documents will not be reduced to fit the
recording paper, and useful for copying small sized
documents such as business cards.
1 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
2 Press {V} or {^} repeatedly to select “Quick ID
Copy” or “Easy Repeat”. i {Set}
3 Press {V} or {^} repeatedly to select the desired
page layout.
Quick ID copy feature:
– “2 in 1 (Landscape)”
– “2 in 1 (Portrait)”
– “4 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “8 in 1 (Landscape)”
– “8 in 1 (Portrait)”
Easy repeat feature:
– “2 in 1”
– “4 in 1”
– “8 in 1”
4 Set the original (page 19).
L To make a landscape copy, set the original in
landscape direction. T o mak e a portrait copy, set
the original in portrait direction.
L The scanning area changes according to the
selected setting in step 3. Follow the on-screen
instructions.
5 {Set}
6 If necessary, enter the number of copies (page 36).
39
5. Copier
L Other copy settings are also available. See page
36 for details.
7 Quick ID copy feature:
1. {Start}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until all the
documents are scanned.
L The unit will start copying.
L You can press {Start} anytime to start
copying.
Easy repeat feature:
{Start}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 67).
5.2.4 Poster feature (Scanner glass only)
You can make copies divided into 4 (“2×2”) or 9 (“3×3”)
sections to make enlarged copies of the individual
sections. You can then glue them together to make a
poster.
1 Set the original (page 19).
2 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3 Press {V} or {^} repeatedly to select “Poster”. i
{Set}
4 Press {V} or {^} repeatedly to select “2×2” or
“3×3”. i {Set}
5 If necessary, enter the number of copies (page 36).
L Other copy settings are also available. See page
36 for details.
6 {Start}
7 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 67).
5.2.5 N in 1 feature
You can save paper by copying 2, 4 or 8 pages onto 1
page. The documents will be reduced to fit the recording
paper.
1 Set the original (page 19).
L T o make a portrait copy , set the original in portrait
direction. To make a landscape copy, set the
original in landscape direction.
2 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3 Press {V} or {^} repeatedly to select “N in 1”. i
{Set}
4 Press {V} or {^} repeatedly to select the desired
page layout.
– “2 in 1 (Portrait)”
– “2 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “4 in 1 (Landscape)”
– “8 in 1 (Portrait)”
– “8 in 1 (Landscape)”
5 {Set}
6 If necessary, enter the number of copies (page 36).
L Other copy settings are also availab le. See page
36 for details.
7 When using the scanner glass:
1. {Start}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until all the
documents are scanned.
L The unit will start copying.
L You can press {Start} anytime to start
copying.
When using the automatic document feeder:
{Start}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 67).
Separate N in 1 feature (Scanner glass only)
You can separate an N in 1 copied document back into
its original, separate pages. This feature is available for
documents created using the “2 in 1” and “4 in 1”
settings.
1. Set the original (page 19).
2. Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3. Press {V} or {^} repeatedly to select “Separate N
in 1”. i {Set}
4. Press {V} or {^} repeatedly to select the desired
page layout.
– “2 in 1 (Portrait)”
– “2 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “4 in 1 (Landscape)”
5. {Set}
6. If necessary, enter the number of copies (page 36).
L Other copy settings are also available. See page
36 for details.
7. {Start}
40
5. Copier
8. After you finish copying, press {Stop} to reset this
feature.
5.2.6 Booklet feature
Y ou can make copies, and then f old them in half to create
booklets. The documents will be reduced to fit the
recording paper.
1 Set the original (page 19).
2 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3 Press {V} or {^} repeatedly to select “Booklet”.
i {Set}
4 Press {V} or {^} repeatedly to select the desired
binding direction and pages.
– “Left Binding(1)”
– “Left Binding(All)”
– “Right Binding(1)”
– “Right Binding(All)”
L “(1)”: To make a booklet with every 4
documents printed as separate blocks.
L “(All)”: To make a booklet with all documents
printed as 1 block.
5 {Set}
6 If necessary, enter the number of copies (page 36).
L Multiple copies will be collated automatically.
L Other copy settings are also available. See page
36 for details.
7 When using the scanner glass:
1. {Start}
L The unit will scan 1 page.
2. Place the next page on the scanner glass and
press {Set}. Repeat this until you hav e scanned
all pages.
3. If “Left Binding(1)” or “Right
Binding(1)” is selected in step 4, the unit will
start copying.
L You can press {Start} anytime to start
copying.
L For multiple copies, press {Start} to start
copying.
If “Left Binding(All)” or “Right
Binding(All)” is selected in step 4, press
{Start} to start copying.
When using the automatic document feeder:
{Start}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 67).
5.2.7 Copy reservation
You can make a copy reservation under the following
conditions:
– while the unit is printing documents from your
computer.
– while the unit is printing received fax documents.
1 Set the original (page 19).
2 While “PC Printing” or “Printing” is displayed,
press {Copy}.
3 Make necessary settings such as number of copies,
resolution, zoom features and page layout features .
i {Start}
L “Copy Reserved” will be displayed. The unit
will start copying after the current printing job.
41
6. Fax
6FaxSending Faxes
6.1 Sending a fax manually
6.1.1 Using the scanner glass
By using the scanner glass, you can send a page from
booklets or small size paper that cannot be sent with the
automatic document feeder.
{Fax}
{Set}{
1 If the {Fax} light is OFF, turn it ON by pressing
{Fax}.
2 Set the original (page 19).
3 If necessary, change the resolution and contrast
according to the type of document.
L To select the resolution, see page 42.
L To select the contrast, see page 42.
4 Dial the fax number.
L To send a single page, go to step 7.
L To send multiple pages, go to the next step.
5 Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Start}
L Wait until “Scan: Press <Set>.” “Send:
Press <Start>.” is displayed.
L Press {<} or {>} repeatedly to change the
resolution during scanning, and then press
{Set}. The setting will be applied starting with the
next page.
6 Place the next page on the scanner glass. i {Set}
L To send more pages, repeat this step.
7 {Start}
Note:
L To stop sending, see page 78.
L You can change the default operation mode (feature
#463 on page 60) and the timer before returning to
{Redial}
V}{^}{<}{>}
{Start}
the default operation mode (feature #464 on page
60).
To select the resolution
1. Press {V} or {^} repeatedly to select
“Resolution”.
2. Press {<} or {>} repeatedly to select the desired
resolution. i {Set}
– “Standard”: For normal-sized characters.
– “Fine”: For small-sized characters.
– “Super Fine”: For very small-sized characters.
– “Photo”: For photographs, shaded drawings,
etc.
L Using the “Fine”, “Super Fine” and “Photo”
settings will increase transmission time.
To select the contrast
Adjust this setting depending on the darkness or
lightness of the document. 5 levels (low to high) are
available.
1. Press {V} or {^} repeatedly to select “Contrast”.
2. Press {<} or {>}. i {Set}
Note:
L You can save the previous contrast setting (feature
#462 on page 60).
To redial the last number
{Redial}
L If the line is busy , the unit will automatically redial the
number 1 time.
Note:
L To stop sending, see page 78.
Reserving the fax transmission (Dual Access)
You can reserve a fax transmission even when the unit is
just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1. Set the original during fax reception or fax memory
transmission.
2. Enter the fax number using the dial keypad or
navigator directory.
3. When using the scanner glass, press {Start}. The
unit will scan 1 page. Place the next document on the
scanner glass and press {Set}. Repeat this until all
the documents are scanned, then press {Start}.
When using the automatic document feeder,
press {Start}.
L If the document exceeds the memory capacity, the
reservation for that document will be canceled. You
must send the entire document manually.
Printing a confirmation report
A confirmation report provides you with a printed record
of transmission results. T o print the confirmation reports,
42
6. Fax
make sure that feature #401 is activated (page 62). For
an explanation of the messages, see page 81.
Printing a journal report
A journal report provides you with a printed record of the
30 most recent faxes. To print it manually , see page 103.
To print it automatically after every 30 new fax
transmissions and receptions, make sure feature #402 is
activated (page 62). For an explanation of the
messages, see page 81.
6.1.2 Using the automatic document feeder
{Duplex}
{Monitor}
{Start}{Fax}{Set}{V}{^}{<}{>}
To send 2-sided originals
1. Set the original (page 20).
2. {Duplex}
3. Press {V} or {^} repeatedly to select the desired
binding of the original.
– “Long Edge”
– “Short Edge”
4. {Set}
5. Dial the fax number. i {Start}
If the {Fax} light is OFF, turn it ON by pressing
1
{Fax}.
2 Set the original (page 20).
3 If necessary, change the resolution and contrast
according to the type of document.
L To select the resolution, see page 42.
L To select the contrast, see page 42.
4 {Monitor}
5 Dial the fax number. i {Start}
Note:
L To stop sending, see page 78.
L Do not open the document cover when sending a fax
with the automatic document feeder.
Pre-dialing a fax number
1. Enter the fax number.
2. Set the original (page 20). i {Start}
Sending from memory (Quick scan feature)
1. Set the original (page 20).
2. Enter the fax number.
3. Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Start}
43
6. Fax
6.2 Storing items for the
navigator directory
The unit provides a navigator directory (300 items).
{Menu} {Stop}
L T o erase all items, press {<} or {>} repeatedly to
select “Erase All”. i {Set} i {Start}
4 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {#}
L To cancel erasing, press {Stop}, then press
{Menu}.
5 {Set} i {Menu}
{Set} {V}{^}{<}{>}
{Start}
6.2.1 Storing navigator directory items
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “New
Addition”. i {Set}
4 Enter the name, up to 20 characters (see page 77 for
character entry). i {Set} i {V}/{^}
5 Enter the telephone number, up to 32 digits. i
{Set} i {Set}
L To program other items, repeat steps 4 to 5.
6 {Menu}
Note:
L A hyphen or a space entered in a telephone number
counts as 2 digits.
6.2.2 Editing a stored item
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “Edit”. i
{Set}
4 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
5 Edit the name if necessary. i {Set} i {V}/{^}
6 Edit the telephone number if necessary. i {Set}
i {Set} i {Menu}
6.2.3 Erasing a stored item
1
{Menu}
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “Edit”. i
{Set}
44
6. Fax
6.3 Sending a fax using navigator
directory
Before using this feature, store the desired names and
telephone numbers into the navigator directory (page
44).
L Make sure that the {Fax} light is ON.
6.3.1 Using the scanner glass
1
Set the original (page 19).
2 Press {<} or {>} to initiate the navigator directory.
3 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
4 If necessary, change the resolution (page 42) and
the contrast (page 42).
L To send a single page, go to step 7.
L To send multiple pages, go to the next step.
5 Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Start}
6 Place the next page. i {Set}
L To send more pages, repeat this step.
7 {Start}
To sear c h for a name by initial
Example: “Lisa”
1. Press {<} or {>} to initiate the navigator directory.
2. Press {5} repeatedly to display any name with the
initial “L” (see page 77 for character entry).
L To search for symbols, press {*}.
3. Press {V}, {^}, {<} or {>} repeatedly to select
“Lisa”.
L To stop the search, press {Stop}.
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number 1 time.
Note:
L To stop sending, see page 78.
6.3.2 Using the automatic document feeder
1
Set the original (page 20).
2 Enter the fax number using navigator directory.
3 If necessary, change the resolution (page 42) and
the contrast (page 42).
4 {Start}
6.4 Broadcast transmission
You can send the same document to multiple parties (up
to 20). To use this feature, store the fax numbers into
broadcast memory using the navigator directory (page
44).
Your programmed items will remain in the broadcast
memory, allowing frequent re-use.
6.4.1 Programming items into the
broadcast memory
1
{Menu}
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”).
L When you do not wish to change the broadcast
memory name, press {<} or {>} and go to step
8.
5 Press {Set} to change the broadcast memory name.
6 {<}/{>} i Change the name, up to 20 characters
(see page 77 for character entry).
7 Press {Set} 2 times.
8 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
L The number in the upper right indicates the
number of registered items.
L T o program other items, repeat this step (up to 20
items).
L If you have programmed the wrong item, press
{Set} again to remove “,” and cancel the
selected item.
9 {Back} i {Menu}
6.4.2 Adding a new item into the broadcast
memory
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”). i {<}/{>} i {;}
L If you changed the broadcast memory name
when programming, select that name.
5 Press {V}, {^}, {<} or {>} repeatedly to select the
item that you want to add. i {Set}
45
6. Fax
L To add othe r items, repeat this step (up to 20
items).
6 {Back} i {Menu}
6.4.3 Erasing a stored item from the
broadcast memory
1
{Menu}
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”). i {<}/{>}
L If you changed the broadcast memory name
when programming, select that name.
5 Press {V}, {^}, {<} or {>} repeatedly to select the
item that you want to erase.
L To cancel erasing, press {Stop}, then press
{Menu}.
6 {#} i {Menu}
Note:
L If you erase all programmed items, the broadcast
memory name will return to the default name.
To send the same document using the automatic
document feeder
1. Set the original (page 20).
2. Press {<} or {>} to initiate the navigator directory.
3. Press {V} or {^} repeatedly to select the desired
broadcast memory location. i {Set}
4. If necessary, change the resolution (page 42) and
the contrast (page 42).
5. {Start}
6.4.4 Sending the same document to preprogrammed parties
L Make sure that the {Fax} light is ON.
T o send the same document using the scanner glass
1. Set the original (page 19).
2. Press {<} or {>} to initiate the navigator directory.
3. Press {V} or {^} repeatedly to select the desired
broadcast memory location. i {Set}
4. If necessary, change the resolution (page 42) and
the contrast (page 42). i {Start}
L To send a single page, go to step 6.
L To send multiple pages, go to the next step.
5. Place the next page. i {Set}
L To send more pages, repeat this step.
6. {Start}
Note:
L To stop sending, see page 78.
L If you select “Fine”, “Super Fine” or “Photo”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
sending will be canceled.
L If a party is busy or does not answer, it will be skipped
and redialed later 1 time.
L After transmission, the unit will automatically print a
report (broadcast sending report).
46
Receiving Faxes
6. Fax
6.5 Sending an electronic
document as a fax message from
your computer
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Open the document you want to send.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
3 Select the PCFAX unit’s name as the active printer.
4 Click [Print] or [OK].
L The [Send a Fax] dialog box will appear.
6.6 Receiving a fax automatically
– Auto answer ON
6.6.1 Activating FAX ONLY mode
Press {Fax Auto Answer} repeatedly to display “Fax
Only Mode”.
L The display will show the ring count in FAX ONLY
mode. If you wish to change it, press {V} or {^}
repeatedly to display the desired setting, and press
{Set}.
L The {Fax Auto Answer} light turns ON.
{Set}{V}{^}
5 Enter the fax number using the keypad display or the
directory.
L To stop the operation, click [Cancel].
6 [Send]
L The document will be sent through the unit from
your computer.
Note:
L To stop sending, see page 78.
L If the document exceeds the memory capacity of the
unit, sending will be canceled.
L For details, see the help file by selecting [p] from
Multi-Function Station.
L Click [Select...] to change the active unit.
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Note:
L The number of rings before a call is answered in F AX
ONLY mode can be changed (feature #210 on page
59).
If you have subscribed to a Distinctive Ring service
See page 56.
47
6. Fax
6.7 Receiving a fax manually –
Auto answer OFF
Important:
L Use this mode with an extension telephone.
6.7.1 Activating TEL mode
Set the unit to TEL mode by pressing {Fax Auto
Answer} repeatedly to display “Tel Mode”.
L The {Fax Auto Answer} light turns OFF.
Note:
L If you do not answer the call within 10 rings, the unit
will temporarily switch to fax reception. The other
party can then send a fax.
6.8 Displaying a received fax
document
You can display a received fax document on the unit.
You can print or save the necessary document after you
confirm the image.
Make sure the fax preview mode setting is turned ON
beforehand (feature #448 on page 52).
L Make sure that the {Fax} light is ON.
L Make sure that the unit is idle.
{Advance} {
{Back}
{Set}
{V}{^}{<}{>}
Stop
{Start}
}{Fax}
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT]
jack or the same line (extension telephone), you can use
the extension telephone to receive faxes.
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activ ation code)
firmly.
3. Replace the handset.
Note:
L To stop receiving, see page 78.
L To receive fax documents using the extension
telephone, make sure remote fax activation is turned
ON (feature #434 on page 64) beforehand. The
default setting is ON.
6.8.1 Viewing a fax document
1
{Advance}
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {Set}
L The selected fax document will be displayed.
L To stop viewing, press {Back}.
L To print the fax document, press {Start}.
4 {Back} i {Advance}
Note:
L The display speed depends on the contents and size
of the document.
What “,” means
“,” on the display means the image has already been
viewed, printed or saved.
To adjust the image
The following keypad is used to adjust the image.
48
6. Fax
Keypad Action
{4} Returns to the previous page
(only available for multiple pages)
{6} Goes to the next page (only
available for multiple pages)
{2} Enlarges an image
{8} Reduces an image
{5} Rotates an image (90 °, 180 °,
270 °)
{^}{V}{<}{>} Scrolls an image
6.8.2 Printing a fax document
{Advance}
1
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {Start}
L The received fax document will be printed.
4 {Advance}
Note:
L The received fax document will be deleted
automatically after printing (feature #449 on page
65).
6.8.3 Saving a fax document
Important:
L When you save a fax document as an email
attachment, program the email server, SMTP
server settings (page 66) and the email
destinations (page 66) beforehand.
L When you save the fax document in a folder on
an FTP server, program the FTP server settings
beforehand (page 66).
1 {Advance}
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {;}
4 Select the desired destination.
Saving to your computer:
1. Press {V} or {^} repeatedly to select “PC”. i
{Set}
2. Press {V} or {^} repeatedly to select “USB
Host” or the computer on which you want to
save the data. i {Set}
L The fax document will be automatically saved
in the folder selected in the [Settings]
window. To change the folder, see page 27.
L The software that is associated to open PDF
files will automatically start.
Saving as an email attachment:
1. Press {V} or {^} repeatedly to select “Email
Address”. i {Set}
2. Press {V}, {^}, {<} or {>} repeatedly to select
the destination email address. i {Set}
L To enter the email address using the dial
keypad, select “Temporary Address”.
L The fax document will be sent as an
attachment via an email server.
Saving in a folder on an FTP server:
1. Press {V} or {^} repeatedly to select “FTP
Server”. i {Set}
2. Press {V} or {^} repeatedly to select the desired
FTP server. i {Set}
L The fax document will be saved in the folder
on the FTP server.
5 {Advance}
Note:
L The received fax document is saved as an image file
(PDF format). Adobe Reader is required to view it.
L To stop saving a fax document, see page 78.
6.8.4 Erasing a fax document
1
{Advance}
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {#}
L To cancel erasing, press {Stop}, then press
{Advance}.
4 {Set} i {Advance}
Note:
L T o erase the f ax document, you need to view or print
the data beforehand (page 48, 49).
49
6. Fax
6.9 Using the unit with an
answering machine
6.9.1 Setting up the unit and an answering
machine
1
Connect the answering machine (1).
L An answering machine is not supplied.
L Remove the stopper (2) if attached.
2
1
Note:
L If the call is a phone call, the answering machine will
record voice messages.
If a fax calling tone is detected, the fax machine will
receive a fax automatically.
L Regarding the remote access code for the answering
machine, see the operatin g in structions of the
answering machine.
Receiving a voic e message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses {*}{#}{9} (pre-selected fax
activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Note:
L To use this feature, make sure remote fax activation
is turned ON (feature #434 on page 64). The fax
activation code can also be changed.
L If there is no room left in the memory of your
answering machine, the unit may not be able to
receive documents. See the operating instructions of
the answering machine and erase unnecessary
messages.
2 Set the number of rings on the answering machine to
4 rings or less.
L This will allow the answering machine to answer
the call first.
3 Record a greeting message on the answering
machine.
L We recommend you record a message that is
under 10 seconds long, and not to pause for
more than 4 seconds during the message.
Otherwise, neither machine will function
correctly.
4 Activate the answering machine.
5 Set the unit to the desired receiving mode (page 47).
L If you set it to FAX ONLY mode, change the ring
count in F AX ONLY mode to “5” (feature #210
on page 59).
6 Make sure each of the following is unique:
– the remote access code of the answering
machine
– the fax activation code (feature #434 on page 64)
– remote access to your phone company’s Voice
Mail (if you subscribed)
50
6.10 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Caller ID service (page 54), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the unit will not accept faxes originating
from numbers that match the ones on a programmable
junk fax prohibitor list.
L Make sure that the {Fax} light is ON.
Important:
L This feature does not work if you receive faxes
manually.
6.10.1 Activating the junk fax prohibitor
{Advance}
1
2 Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3 Press {V} or {^} repeatedly to select
“Prohibitor”.
4 Press {<} or {>} repeatedly to select “On”. i
{Set}
5 Press {Advance} to exit.
6. Fax
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Print”. i {Set}
4. Press {Advance} to exit .
To erase an item from the junk fax prohibitor list
1. {Advance}
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Display”. i {Set}
4. Press {V} or {^} repeatedly to select the desired
item. i {#}
L To cancel erasing, press {Stop}, then press
{Advance}.
5. {Set} i {Advance}
6.10.2 Storing undesired callers
You can register up to 20 undesired numbers from the
Caller ID list (page 54) if you do not wish to receive fax es
from them.
1 {Advance}
2 Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3 Press {V} or {^} repeatedly to select “Junk List
Set”. i {Set}
4 Press {V} or {^} repeatedly to display the party you
do not want to receive faxes from. i {Set}
L If you have programmed the wrong item, press
{Set} again to remove “,” and cancel the item.
5 {Back} i {Advance}
To display the junk fax prohibitor list
1. {Advance}
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Display”. i {Set}
4. Press {V} or {^} to display the items on the list.
5. Press {Advance} to exit.
T o print the junk fax prohibitor list
1. {Advance}
51
6. Fax
6.11 Receiving a fax on your
computer
You can receive a fax document on your computer. The
received fax document is saved as an image file (TIFFG4 format).
Important:
L Make sure the PC fax setting is set to “Always”
or “Connected” beforehand (feature #442 on
page 65).
L Make sure the computer setting for the PC fax
reception is set beforehand (feature #443 on
page 24).
L Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 52).
1 Press {Fax Auto Answer} repeatedly to turn the
auto answer setting ON (page 47).
2 Start Multi-Function Station. i [PC F AX]
3 When a fax call is received, your computer will
receive a document through the unit.
Note:
L Y ou can view , print or transfer the received document
using your computer.
Viewing a received document
1. Select [PC F AX] from Multi-Function Station.
2. Select [Received Log] in [Communication Log].
3. Click the item you want to view.
4. Click [File] in the menu bar, then select [View], or
click the [View] icon in the toolbar.
L The received fax will be displayed.
If a received fax document is stored in the unit’s
memory
You can load the document into your computer.
1. Select [PC F AX] from Multi-Function Station.
2. Select [Received Log] in [Communication Log].
3. Click [File] in the menu bar. i [Receive a Fax]
L If the PC fax setting (feature #442 on page 65) is
activated, the received fax document will be
automatically transferred to the computer.
6.12 Web fax preview (LAN
connection only)
You can display a received fax document in your web
browser, and print or save the necessary document after
you confirm the image.
Important:
L Web fax preview will not be activ ated when using
the unit for the first time. T o activ ate this feature,
set the following:
– “6.12.1 Activating the fax preview mode”,
page 52.
– “6.12.2 Programming the web fax preview
access code”, page 52.
6.12.1 Activating the fax preview mode
1
{Menu} i {#}{4}{4}{8}
2 Press {1} to select “On”.
L Press {0} to select “Off”.
3 {Set} i {Menu}
Note:
L If you select “On”, the PC fax setting (feature #442
on page 65) will be deactivated.
6.12.2 Programming the web fax preview
access code
1
{Menu} i{#}{4}{5}{0} i {Set}
2 Enter the password (feature #155 on page 58). i
{Set}
3 Enter the web fax preview access code, up to 8
characters, using the English alphabet and numbers
(see page 77 for character entry).
L The following symbols can also be entered.
!@#$%^&’)(.–_{}
4 {Set} i {Menu}
Note:
L If the web fax preview access code is not
programmed (blank), the web fax previe w feature will
not be activated.
6.12.3 Displaying a received fax document
on the web browser
Important:
L Make sure that the unit is idle.
1 Start Multi-Function Station.
2 [Utilities] i [Configuration Web Page] i
[Advance Configuration]
3 Type “root” as the user name, then enter the
password (feature #155 on page 58). i [OK]
4 Select the [Web Fax Preview] tab.
52
5 Enter the web fax preview access code (feature
#450 on page 52). i [Submit]
L A list of the received fax documents will be
displayed.
6 Click the desired icon to preview, print or save a fax
document.
L While previewing the document, you can
manipulate the fax document (Example: enlarge,
rotate etc.).
7 Close the web browser.
Note:
L The display speed depends on the contents and size
of the document.
L The received fax document is saved as an image file
(PDF format). Adobe Reader is required to view it.
What “,” means
“,” on the display means the image has already been
viewed, printed or saved.
L T o delete a document after viewing a fax document in
step 6, click [Back] to go back to the list. You can
delete images showing “,”.
L To delete a document after printing or saving a fax
document in step 6, click [Reload] to update the list.
You can delete images showing “,”.
6. Fax
53
7. Caller ID
7Ca ller IDCaller ID
7.1 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company . T o use this
unit’s Cal ler ID f e atu r es, you must subscribe to a
Caller ID service.
Make sure the following ring count is set to 2 or more
rings beforehand.
– FAX ring count (feature #210 on page 59)
L The name display service may not be a vailable in
some areas. For further information, please contact
your telephone company.
7.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number and date and time of the call)
from the 30 most recent calls. It is possible to view caller
information on the display (page 54) or print the entire
Caller ID list (page 103).
L When caller information is received and it matches a
telephone number stored in the unit’s navigator
directory, the stored name will be displayed.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“Out of Area”: The caller dialed from an area
which does not provide Caller ID service.
“Private Caller”: The caller requested not to
send caller information.
“Long Distance”: The caller made a long distance
call.
To confirm caller information by printing the Caller
ID list
– To print manually, see page 103.
– To print automatically after every 30 new calls,
activate feature #216 (page 59).
7.2 Viewing and calling back
using caller information
1 {Caller ID} i Press {V} to search from the
recently received caller information.
L If you press {^}, the display order will be
reversed.
L To send a fax, see page 42.
2 Press {Monitor} to return the call.
To change the way caller information is displayed
While displaying the desired caller information, press
{<} or {>} repeatedly to change name/telephone
number information.
7.2.1 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
viewed or answered.
To stop viewing
Press {Stop}.
To edit a telephone number before calling
back/storing
While displaying a desired caller information, press {*}
repeatedly. Each time you press {*}, the telephone
number will be changed as follows:
A 1 – Area code – Local telephone number (“1”
*1
added)
B Local telephone number only (area code omitted)
C Area code – Local telephone number
D 1 – Local telephone number (“1” added and area code
omitted)
*1 If the received caller information does not include an
area code, this pattern is not available.
L T o store the number in the navigator directory , f ollow
from step 3 of the storing procedure on page 55.
*1
54
7. Caller ID
7.3 Erasing caller information
7.3.1 Erasing all caller information
{Menu}
1
2 Press {V} or {^} repeatedly to select “Caller
Setup”. i {Set}
L “Erase All OK?” will be displayed.
L To cancel erasing, press {Stop}, then press
{Menu}.
3 {Set}
4 Press {Menu} to exit.
7.3.2 Erasing specific caller information
1
{Caller ID}
2 Press {V} or {^} repeatedly to select the desired
item. i {#} i {Set} i {Stop}
7.4 Storing caller information
1 {Caller ID}
2 Press {V} or {^} repeatedly to select the desired
item.
3 {Set}
4 Edit the name if necessary. i {Set} i {V}/{^}
5 Edit the telephone number if necessary. i {Set}
i {Set} i {Stop}
Note:
L To edit a name or number, see page 44.
55
8. Distinctive Ring
8Disti nctive RingDistinctive Ring
8.1 Distinctive Ring service
When a call is made to one of your phone numbers, the
telephone company sends a ring pattern to your
telephone line to indicate which number the call is
intended for. By setting up this unit for Distin ctive Ring,
you can make the uni t au to ma tically start fax reception
when a call comes to the fax number.
To use this service, you must subscribe to the
Distinctive Ring service offered by your local
telephone company. Consult your local telephone
company for availability.
8.2 Using two or more phone
numbers on a single telephone
line
8.2.1 Activating the Distinctive Ring
feature
1
{Menu} i {#}{4}{3}{0}
2 Press {1} to select “On”.
L Press {0} to select “Off”.
3 {Set} i {Menu}
Note:
L While the Distinctive Ring feature is activated, you
cannot change the receiving mode.
To use one phone number for the fax, program the ring
pattern assigned for the fax (feature #431 on page 56). In
the example, the ring pattern assigned for fax is a triple
ring, so you should program “C” (triple ring).
Ring pattern Selection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short
rings)
1st ring 2nd ring
Other triple ring (short-short-long
rings)
1st ring 2nd ring
Note:
L The default setting is {5} “B-D”. The f ax will respond
to all calls with ring tone patterns “B”, “C” and “D”.
{3} “C”
{4} “D”
How phone calls and faxes are received
If the incoming call is for the fax number , the unit will ring
with the assigned ring pattern and automatically start fax
reception.
If the incoming call is for the phone number, the unit will
continue ringing.
L If an external telephone answering machine is
connected, set the ring count of the answering
machine to more than 2.
8.3 Using three or more phone
numbers on a single telephone
line
You may wish to use three or more phone numbers for a
single telephone line. In order to distinguish which
number the call was addressed to, a different ring
pattern must be assigned for each number.
Example: Using three phone numbers
Telephone
number
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Tripl e ring Fax
Ring pattern Use
8.4 Programming the ring pattern
assigned for fax
1 Set feature #430 to “On” (page 56).
2 {Menu} i {#}{4}{3}{1}
3 Press {1} to {5} to select the ring pattern assigned
for fax. i {Set} i {Menu}
56
9Pro grammable FeaturesFeatures Summary
9.1 Programming
{Menu}
{Set}
1 {Menu}
2 Press {#} and the 3-digit code (page 58 to page
74).
3 Press the appropriate selection to display the
desired setting.
L This step will vary depending on the feature.
4 {Set}
5 Press {Menu} to exit.
9. Programmable Features
T o select features through the web browser interface
(LAN connection only)
You can change features through the web browser
interface instead of the unit.
1. Start Multi-Function Station. i [Utilities] i
[Configuration Web Page]
L You can also access the unit by entering its IP
address on the web browser.
2. Select the desired category from the menu bar.
[Device Configuration]: features of the unit
[Advance Configuration]: advanced features for
each mode
[Network Configuration]: network features
3. Type “root” as the user name, then enter the
password (feature #155 on page 58). i [OK]
4. Select the desired feature tab at the top of the right
frame.
5. Change the settings or edit the information.
L This step will vary depending on the feature.
6. [Submit]
L The new setting will be transferred to the unit.
7. Close the web browser.
Note:
L The settings displayed in the web browser will be
updated by clicking [Reload].
57
9. Programmable Features
9.2 Basic features
Feature/Code Selection
Setting the date and time
{#}{1}{0}{1}
Setting your logo
{#}{1}{0}{2}
Enter the date and time using the dial keypad. See page 21 for details.
Enter your logo using the dial keypad. See page 22 for details.
Setting your fax number
{#}{1}{0}{3}
Selecting the language
{#}{1}{1}{0}
Setting the dialing mode
{#}{1}{2}{0}
Setting flash time
{#}{1}{2}{1}
Changing the password for
feature programming via
remote operation
{#}{1}{5}{5}
Enter your fax number using the dial keypad. See page 23 for details.
The display and reports will be in the selected language.
{1} “English” (default): English is used.
{2} “Spanish”: Spanish is used.
1. {Menu} i {#}{1}{1}{0}
2. Press {1} or {2} to select the desired language. i {Set} i {Menu}
{1} “Pulse”
{2} “Tone” (default)
See page 18 for details.
The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
L If the unit is connected via a PBX, PBX functions (transferring a call, etc.)
might not work correctly . Consult your PBX supplier for the correct setting.
1. {Menu} i {#}{1}{5}{5} i {Set}
2. Enter the current password. i {Set}
L The default password is “1234”.
3. Enter a new 4-digit password using 0–9. i {Set}
4. Enter the new password again. i {Set} i {Menu}
Note:
L It is recommended that you change this password from the default
password.
L This password is also used for feature programming via a web browser.
58
Feature/Code Selection
Setting the toner
maintenance time
{#}{1}{5}{8}
Resetting all features (and
deleting all data in memory)
{#}{1}{5}{9}
Setting the ringer pattern
{#}{1}{6}{1}
Changing the ring count in
FAX ONLY mode
{#}{2}{1}{0}
Setting the Caller ID list to
print automatically
{#}{2}{1}{6}
The unit will automatically activate for maintenance, once every 24 hours.
Because this is to prevent the toner from solidifying, the noise that the unit
makes during maintenance cannot be stopped. However, if the unit’s noise
bothers you, you can change the start time.
1. {Menu} i {#}{1}{5}{8} i {Set}
2. Enter the maintenance start time.
L The default time is “12:00AM”.
L Press {*} repeatedly to select “AM” or “PM”.
3. {Set} i {Menu}
Before you dispose of, transfer or return the product, activate this feature to
reset all programmable features and to delete all data stored in memory.
Phonebook (or caller information) and fax transmission data (journal report and
faxes received in memory) will be deleted.
{0} “No” (default)
{1} “Yes”
L Disconnect the telephone line cord, USB cable and LAN cable before
activating this featur e.
To reset all features:
1. {Menu} i {#}{1}{5}{9}
2. Press {1} to select “Yes”. i {Set}
3. Press {1} to select “Yes”. i {Set}
Note:
L The counter view (feature #484 on page 61) will not be reset.
{1} “A” (default)
{2} “B”
{3} “C”
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5”
{0} “Off” (default): The unit will not print the Caller ID list, but will keep records
of the information for the last 30 callers.
{1} “On”: The unit will print the Caller ID list automatically after every 30 new
calls (page 54).
9. Programmable Features
Setting the time adjustment
{#}{2}{2}{6}
Setting the recording paper
size in the standard input tra y
{#}{3}{8}{0}
Setting the recording paper
size in the lower input tray
{#}{3}{8}{2}
Using this feature, the unit’s date and time setting will be automatically adjusted
when caller information is received.
{1} “Auto” (default): The date and time setting will be automatically adjusted.
{2} “Manual”: Deactivates this feature.
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
59
9. Programmable Features
Feature/Code Selection
Setting the recording paper
type
{#}{3}{8}{3}
Setting the paper input tray to
use for lists and reports
printing
{#}{3}{9}{0}
{1} “Plain Paper” (default): 75 g/m2 to 90 g/m2 (20 lb to 24 lb) paper.
{2} “Thin Paper”: 64 g/m2 to 75 g/m2 (17 lb to 20 lb) paper.
{3} “Thick Paper”: 90 g/m
Note:
L This setting is valid for both the standard input tray and the lower input tray .
L “Thick Paper” will not be displayed if any of the paper input tray settings
are changed to “#2” or “#1+#2”:
– fax (feature #440 on page 64).
– copy (feature #460 on page 67).
–PCL
– scan to email print feature (feature #565 on page 74).
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “#1” (default): Standard input tray
{2} “#2”: Lower input tray
{3} “#1+#2”
Note:
L T o select “#2”, select “Plain Paper” or “Thin Paper” f or the recording
paper type setting (feature #383 on page 60).
L To select “#1+#2”,
– select the same paper size for the standard input tray (feature #380 on
–select “Plain Paper” or “Thin Paper” for the recording paper type
2
to 165 g/m2 (24 lb to 44 lb) paper.
®
(feature #760 on page 69).
page 59) and lower input tray (feature #382 on page 59). If either is
changed, “#1” will be selected automatically.
setting (feature #383 on page 60).
Setting the waiting time for
the power save mode
{#}{4}{0}{3}
Holding the previous contrast
setting
{#}{4}{6}{2}
Setting the default operation
mode
{#}{4}{6}{3}
Setting the default operation
mode timer
{#}{4}{6}{4}
To set the length of time before the unit enters power save mode.
{1} “5min”: 5 minutes
{2} “15min” (default): 15 minutes
{3} “30min”: 30 minutes
{4} “1h”: 1 hour
Note:
L When in power save mode, the unit needs to preheat the fuser unit before
it can begin printing.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
Note:
L The previous setting will be held individually for copying and sending faxes.
To select the default operation mode when the selected time of the mode timer
(feature #464) passes.
{1} “Copy” (default): Copy mode is selected as def ault.
{2} “Fax”: Fax mode is selected as default.
Note:
L You cannot select the scan mode using this feature.
To set the timer before returning to the default operation mode (feature #463).
{0} “Off”: Deactivates this feature.
{1} “30s”: 30 seconds
{2} “1min” (default): 1 minute
{3} “2min”: 2 minutes
{4} “5min”: 5 minutes
60
Feature/Code Selection
Setting toner save feature
{#}{4}{8}{2}
Viewing the counter
{#}{4}{8}{4}
{0} “Off” (default): Deactivates this feature.
{1} “On”: The toner cartr idge will last longer.
Note:
L This feature may lower the print quality by reducing toner consumption.
L This setting is valid for copying, and when the unit automatically prints
reports/lists.
L This setting is invalid for printing received faxes.
To confirm the count number of prints.
1. {Menu} i {#}{4}{8}{4}
2. {Set} i {Menu}
9. Programmable Features
61
9. Programmable Features
9.3 Fax features
Feature/Code Selection
Erasing all items stored fo r
the navigator directory
{#}{2}{8}{9}
Printing a confirmation report
{#}{4}{0}{1}
Setting the journal report to
print automatically
{#}{4}{0}{2}
{0} “No” (default)
{1} “Yes”
L Disconnect the telephone line cord, USB cable and LAN cable before
activating this featur e.
To erase all items:
1. {Menu} i {#}{2}{8}{9}
2. Press {1} to select “Yes”. i {Set}
3. Press {1} to select “Yes”. i {Set} i {Menu}
{0} “Off”: Confirmation reports will not be printed.
{1} “On”: A confirmation report will be printed after every fax transmission.
{2} “Error” (default): A confirmation report will be printed only when fax
transmission fails.
{0} “Off”: The unit will not print a journal report, but will keep a record of the
last 30 fax transmissions and receptions.
{1} “On” (default): The unit will print a journal report au tomatically after every
30 new fax transmissions and receptions (page 43).
Sending documents
overseas
{#}{4}{1}{1}
If you cannot send a fax overseas even if the number is correct and the line is
connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission speed.
{0} “Off”: Deactivates this feature.
{1} “Next Fax”: This setting is effective only for the next attempted fax
transmission. After transmission, the unit will return to the previous setting.
{2} “Error” (default): When the previous f ax transmission fails and you wish to
re-send the document.
Note:
L This feature is not available for broadcast transmission.
L Calling charges may be higher than usual.
62
Feature/Code Selection
Sending a fax at a specific
time
{#}{4}{1}{2}
This feature allows you to take advantage of low-cost calling hours offered by
your telephone company. This feature can be set up to 24 hours in advance of
the desired time.
{0} “Off” (default)
{1} “On”
To send a document:
1. If the {Fax} light is OFF, turn it ON by pressing {Fax}.
2. Set the original (page 19).
3. {Menu} i {#}{4}{1}{2}
4. Press {1} to select “On”. i {Set}
5. Enter the fax number.
L To enter an item using navigator directory, see steps 2 to 3 on
“6.3.1 U s ing the scanner glass”, page 45.
6. {Set}
7. Press {V} or {^} repeatedly to select “Time”. i {<}/{>}
8. Enter the transmission start time.
L Press {<} or {>} repeatedly to move the cursor , and then press {V} or
{^} repeatedly to select “AM” or “PM”.
9. {Set}
10.If necessary, chan ge the resolution (page 42) and the contrast (page 42).
11.When using the scanner glass, press {Start}. i {Start}
When using the automatic document feeder, press {Start}.
L The document will be fed into the unit and scanned into memory. The
unit will then send the data at the specified time. You cannot use this
feature for another fax transmission until the former sending is
completed.
Note:
L T o cancel this setting after programming, press {Stop} while the unit is idle,
and then press {Set}.
9. Programmable Features
Setting the Error Correction
Mode (ECM)
{#}{4}{1}{3}
Setting the connecting tone
{#}{4}{1}{6}
Setting the maximum fax
speed
{#}{4}{1}{8}
Activating the Distinctive
Ring feature
{#}{4}{3}{0}
This feature is available when the sending / receiving fax machines are ECM
compatible.
{0} “Off”: Deactivates this feature.
{1} “On” (default): Fax transmission / reception will be carried out so that the
errors do not occur .
If you often have trouble when sending faxes, this feature allows you to hear
connecting tones: fax tone, ring back tone and busy tone. You can use these
tones to confirm the status of the other party’s machine.
{0} “Off”: Deactivates this feature.
{1} “On” (default): You will hear connecting tones.
Note:
L If the ring back tone continues , the othe r party’s machine may not be a fax
machine or may have run out of paper. Check with the other party.
L The connecting tone volume cannot be adjusted.
{1} “14.4Kbps”
{2} “33.6Kbps” (default)
Note:
L The fax speed maybe lower than the selected speed depending on your
line.
{0} “Off” (default)
{1} “On”
See page 56 for details.
63
9. Programmable Features
Feature/Code Selection
Setting the ring pattern for fax
(Distinctive Ring feature)
{#}{4}{3}{1}
Setting auto reduction
feature
{#}{4}{3}{2}
Changing the fax activation
code
{#}{4}{3}{4}
Setting the memory reception
alert
{#}{4}{3}{7}
{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 56 for details.
To receive a fax document that is longer than your recording paper.
{0} “Off”: The unit will print received documents at their original size.
{1} “On” (default): The unit will fit received documents onto your recording
paper.
If you wish to use an extension telephone to receive f ax es, activ ate this f eature
and program the activation code.
Important:
L The fax activation code must be different from the code that yo u
programmed on the answering machine.
{0} “Off”
{1} “On” (default)
1. {Menu} i {#}{4}{3}{4}
2. Press {1} to select “On”. i {Set}
3. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
4. {Set} i {Menu}
To alert you with a beeping sound when a received fax document is stored into
memory.
{0} “Off”: Deactivates this feature.
{1} “On” (default): You will hear a beeping sound.
Note:
L If documents are stored into memory due to some printing problem, the
beeps will continue until you solve the problem. If an error message is
displayed, see page 82 to page 84 for directions on printing out the stored
documents. Make sure the unit is supplied with enough paper to print the
stored document.
L If documents are stored into memory due to activating the web fax preview
(feature #448 on page 52), the unit will not beep. However , the unit will start
to beep when the memory is nearl y full .
Setting friendly reception
{#}{4}{3}{8}
Setting the paper input tray to
use for printing received
faxes
{#}{4}{4}{0}
64
To receive a fax automatically when you answer a call and hear a fax calling
tone (slow beep).
{0} “Off”: You have to press {Start} for fax reception.
{1} “On” (default): You do not have to press {Start} for fax reception.
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “#1”: Standard input tray
{2} “#2”: Lower input tray
{3} “Auto” (default): The unit will automatically select the standard input tray or
the lower input tray according to the paper size of the received faxes.
Note:
L T o select “#2”, select “Plain Paper” or “Thin Paper” f or the recording
paper type setting (feature #383 on page 60).
L Even if you select “Auto”, recording paper will always be fed from the
standard input tray if “Thick Paper” is selected for the recording paper
type setting (feature #383 on page 60).
Feature/Code Selection
Receiving a fax into the
computer
{#}{4}{4}{2}
Setting the computer for PC
fax reception
{#}{4}{4}{3}
Sending legal size
documents using the scanner
glass
{#}{4}{4}{5}
Setting the fax preview mode
{#}{4}{4}{8}
If you wish to receive a fax into a computer, activate this feature and run [PC
FAX] from Multi-Function Station.
This feature is available when the fax preview mode is turned OFF (feature
#448 on page 52).
{0} “Off” (default): Deactivates this feature.
{1} “Always”: If the unit recognizes the connection to the computer, it will
transfer received documents to the computer. If the unit cannot recognize the
connection, it will store received documents into memory, and then transfer the
data after recognition of the computer connection.
{2} “Connected”: If the unit recognizes the connection to the computer , it will
transfer received documents to the computer. If the unit cannot recognize the
connection, it will print the data.
To select the computer that will be used for receiving a fax. See page 24 for
details.
{0} “Off” (default): Deactivates this feature.
{1} “Next Fax”: Legal-size documents can be sent for the next fax
transmission using the scanner glass. After transmission, this setting will turn
OFF automatically.
{2} “Always”: Legal-size documents can be sent using the scanner glass
anytime.
See page 52 for details.
9. Programmable Features
Deleting received fax
documents automatically
{#}{4}{4}{9}
Setting the web fax preview
access code
{#}{4}{5}{0}
Resetting fax features to their
default settings
{#}{4}{5}{9}
This feature is available w he n feature #448 is activated.
{0} “Off”: Deactivates this feature.
{1} “On” (default): The received fax document will be deleted automatically
after printing (page 49).
See page 52 for details.
{0} “No” (default)
{1} “Yes”
To reset the fax features:
1. {Menu} i {#}{4}{5}{9}
2. Press {1} to select “Yes”. i {Set} i {Set} i {Menu}
Note:
L The PC fax reception (feature #443 on page 24) will not be reset.
L If you select “Yes”, the unit will automatically print out any received fax
documents that have been stored into memory:
– PC fax setting (feature #442 on page 65).
– Fax preview (feature #448 on page 52).
65
9. Programmable Features
Feature/Code Selection
Setting the information for
saving a fax document as an
email attachment (via an
email server) (LAN
connection only)
L This feature can be
programmed only through
the web browser interface.
When you save the fax document as an email attachment, you need to program
the email server and SMTP server settings beforehand. Consult your service
provider or network administrator for details.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web P age] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [Email Feature] tab.
5. Click [Edit] next to [Email Server].
6. Enter the email server and SMTP server information. i [Submit]
7. Close the web browser.
Registering the email
destinations (via an email
server) (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
Setting the FTP server
information for saving a fax
document (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
When you save the fax document as an email attachment, you can register
email destinations (up to 300 destinations) for the unit through the web browser
interface in advance.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web P age] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [Email Feature] tab.
5. Click [Edit] next to [Send User].
6. Click [Edit] next to the desired email user.
7. Enter the name and email address. i [Submit]
8. Close the web browser.
When you save the fax document in the folder on the FTP server, you can
register FTP destinations (up to 6 destinations) to the unit through the web
browser interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web P age] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [FTP Feature] tab.
5. Click [Edit] next to [FTP Server].
6. Click [Edit] next to the desired FTP server.
7. Enter the server name, IP address, folder directory, etc. i [Submit]
8. Close the web browser.
Note:
L If you do not enter a folder directory in step 7, the fax document will be
saved in th e ro ot folder.
66
9.4 Copy features
Feature/Code Selection
Setting the paper input tray to
use for copy
{#}{4}{6}{0}
Changing the default copy
resolution
{#}{4}{6}{1}
Holding the previous page
layout setting
{#}{4}{6}{7}
Holding the previous zoom
setting
{#}{4}{6}{8}
Holding the previous collate
setting
{#}{4}{6}{9}
Holding the previous duplex
setting
{#}{4}{7}{0}
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “#1” (default): Standard input tray
{2} “#2”: Lower input tray
{3} “#1+#2”
Note:
L T o select “#2”, select “Plain Paper” or “Thin Paper” f or the recording
paper type setting (feature #383 on page 60).
L To select “#1+#2”,
– select the same paper size for the standard input tray (feature #380 on
–select “Plain Paper” or “Thin Paper” for the recording paper type
L If the copy input tray prompt (feature #471 on page 68) is activated, it
overrides this feature.
To change the default resolution setting for copying.
{1} “Text/Photo” (default): For documents containing both text and
photographs.
{2} “Text”: For documents containing only text.
{3} “Photo”: For documents containing photographs, shaded drawings, etc.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
Note:
L When this feature is activated, it will be effective for the following:
– When making 1-sided originals into 2-sided copies (page 38).
– When making 2-sided originals into 2-sided copies (page 39).
L Even if this feature is activated, it will not be effective when making 2-sided
originals into 1-sided copies (page 39).
L When making 2-sided originals into 2-sided copies, the original document
settings will be reset even if this feature is activ ated. See step 2 to 4 on page
39 to change the setting again.
9. Programmable Features
page 59) and lower input tray (feature #382 on page 59). If either is
changed, “#1” will be selected automatically.
setting (feature #383 on page 60).
67
9. Programmable Features
Feature/Code Selection
Setting the paper input tray
prompt for copy
{#}{4}{7}{1}
This feature will be displayed only when the lower input tray is installed (page
79).
{0} “Off”: Deactivates this feature.
{1} “Auto” (default): When making a copy, you will be prompted to select the
desired paper input tray if the recording paper size setting is different for the
standard input tray (feature #380 on page 59) and the lower input tray (feature
#382 on page 59).
{2} “Always”: When making a copy, you will always be prompted to select the
desired paper input tray.
Note:
L When prompted, select the desired paper input tray by pressing {<} or {>}
repeatedly , then press {Start}.
L Even if “Auto” or “Always” is selected, this feature will not be activated if
the recording paper type setting (feature #383 on page 60) is set to “Thick
Paper”. Change the setting to “Plain Paper” or “Thin Paper”
beforehand.
68
9.5 PC print features
Feature/Code Selection
Setting the paper input tray in
PCL
{#}{7}{6}{0}
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “#1” (default): Standard input tray
{2} “#2”: Lower input tray
{3} “#1+#2”
Note:
L T o select “#2”, select “Plain Paper” or “Thin Paper” f or the recording
paper type setting (feature #383 on page 60).
L To select “#1+#2”,
– select the same paper size for the standard input tray (feature #380 on
–select “Plain Paper” or “Thin Paper” for the recording paper type
9. Programmable Features
page 59) and lower input tray (feature #382 on page 59). If either is
changed, “#1” will be selected automatically.
setting (feature #383 on page 60).
Setting the number of copies
in PCL
{#}{7}{6}{2}
Setting the recording paper
size in PCL
{#}{7}{6}{3}
Setting the image reduction
feature in PCL
{#}{7}{6}{4}
Setting the recording paper
direction in PCL
{#}{7}{6}{5}
Setting the A4 wide feature in
PCL
{#}{7}{6}{6}
Setting the lines per page in
PCL
{#}{7}{6}{7}
Setting the font source in PCL
{#}{7}{6}{8}
1. {Menu} i {#}{7}{6}{2} i {Set}
2. Enter the number of copies from “001” to “999”, using the dial keypad.
L The default setting is “001”.
3. {Set} i {Menu}
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
{0} “Off”: Deactivates this feature.
{1} “On” (default): The document resolution will be automatically reduced
when the data size is too large to print.
Note:
L This feature may lower the print quality by reducing the resolution.
{1} “Portrait” (default): The document will be printed in portrait direction.
{2} “Landscape”: The document will be printed in landscape direction.
You can change the margin and pr intable area of A4-size recording paper so
that 80 characters in 10 cpi font may be printed on a line.
{0} “Off” (default): Deactivates this feature.
{1} “On”: The margin and printable area of A4 recording paper will be changed.
To set the number of lines per page in PCL printing.
1. {Menu} i {#}{7}{6}{7} i {Set}
2. Enter the number of lines per page from “005” to “128”, using the dial
keypad.
L The default setting is “060”.
3. {Set} i {Menu}
This feature is available when the downloaded font is registered to the unit.
{1} “Resident” (default): The document will be printed using resident font.
{2} “Download Font”: The document will be printed using download font.
69
9. Programmable Features
Feature/Code Selection
Setting the font number in
PCL
{#}{7}{6}{9}
To set the font number to be used in PCL printing. The unit assigns a number
to each font.
1. {Menu} i {#}{7}{6}{9} i {Set}
2. Enter the font number from “000” to “054”, using the dial keypad.
L The default setting is “000”.
3. {Set} i {Menu}
Note:
L If the font source in PCL (feature #768 on page 69) is set to “Download
Font”, the default setting is “001”.
L To print the font list, see page 103.
Setting the font pitch/point in
PCL
{#}{7}{7}{0}
Setting the symbol set in PCL
{#}{7}{7}{1}
Setting the line breaks in PCL
{#}{7}{7}{2}
Setting the waiting time for
auto continue mode
{#}{7}{7}{3}
To set the font pitch/point to be used in PCL printing.
1. {Menu} i {#}{7}{7}{0} i {Set}
2. Enter the font pitch from “00.44” to “99.99”, or the point from “004.00”
to “999.75”, using the dial keypad.
L The default pitch is “10.00” and the default point is “012.00”.
L The setting will be either font pitch or point depending on the font
number selected in feature #769 (page 70).
3. {Set} i {Menu}
To set the symbol set to be used in PCL printing.
1. {Menu} i {#}{7}{7}{1}
2. Press {V} or {^} repeatedly to display the desired symbol set. i {Set}
i {Menu}
To set each behavior when receiving CR, LF, and FF codes.
{1} “CR/LF/FF” (default): CR=CR, LF=LF, FF=FF
{2} “CR+LF/LF/FF”: CR=CR+LF, LF=LF, FF=FF
{3} “CR/CR+LF/CR+FF”: CR=CR, LF=CR+LF, FF=CR+FF
To set the length of time before the unit recovers if a memory overflow occurs.
{1} “Off” (default): Deactivates this feature.
{2} “20s”: 20 seconds
{3} “30s”: 30 seconds
{4} “60s”: 60 seconds
{5} “90s”: 90 seconds
{6} “120s”: 120 seconds
Changing the data timeout
setting
{#}{7}{7}{4}
Setting mutual A4/letter print
{#}{7}{7}{6}
70
The unit will automatically print the remaining data in memory when the
computer does not send data to the unit during the set time.
1. {Menu} i {#}{7}{7}{4} i {Set}
2. Enter the desired data timeout setting from “005” seconds to “600”
seconds, using the dial keypad.
L The default setting is “060” seconds.
3. {Set} i {Menu}
This feature allows printing in A4-size even if letter-size recording paper is
loaded, and vice versa.
{0} “Off”: Deactivates this feature.
{1} “On” (default): Printing is possible between A4/letter-size.
9.6 Scan features
Feature/Code Selection
Setting the scan mode for
Push Scan
{#}{4}{9}{3}
{1} “Viewer” (default): The scanned image will be displayed in the [Quick
Image Navigator]
{2} “File”: The scanned image will be saved as a file.
{3} “Email”: The scanned image will be saved for email attachment.
{4} “OCR”: The scanned image will be displayed in the OCR window.
*1 For Window s 20 0 0/ Wi n d ows XP/Windows Vista users
*2 For Window s 98 /W i nd ows Me users
9. Programmable Features
*1
/[Multi-Function Viewer]*2 window.
Holding the previous
scanning parameter for Push
Scan
{#}{4}{9}{4}
Setting the information for
scan to email address (LAN
connection only)
L This feature can be
programmed only through
the web browser interface.
Registering the scan to email
address destinations (via an
email server) (LAN
connection only)
L This feature can be
programmed only through
the web browser interface.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous scan settings for each mode of
push scan.
When you send scanned files as email attachments directly from this unit, you
need to program the email server and SMTP server settings beforehand.
Consult your service provider or network administrator for details.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [Email Server].
6. Enter the email server and SMTP server information. i [Submit]
7. Close the web browser.
When you send scanned files as email attachments directly from this unit, you
can register email destinations (up to 300 destinations) for the unit through the
web browser interface in advance.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [Send User].
6. Click [Edit] next to the desired email user.
7. Enter the name and email address. i [Submit]
8. Close the web browser.
71
9. Programmable Features
Feature/Code Selection
Setting the information for
scan to FTP (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
When you send scanned files to an FTP server, you can register FTP
destinations (up to 6 destinations) to the unit through the web browser interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [FTP Server].
6. Click [Edit] next to the desired FTP server.
7. Enter the server name, IP address, folder directory, etc. i [Submit]
8. Close the web browser.
Note:
L If you do not enter a folder directory in step 7, the scanned image will be
saved in th e ro ot folder.
72
9.7 LAN features
Feature/Code Selection
LAN setting with a DHCP
server
{#}{5}{0}{0}
Setting the IP address for the
LAN connection
{#}{5}{0}{1}
{0} “Disabled”: Deactivates this feature.
{1} “Enabled” (default): The following will be allocated automatically using a
DHCP (Dynamic Host Configuration Protocol) server.
– IP address
– Subnet mask
– Default gateway
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{1} i {Set}
2. Enter the IP address of the unit on the LAN using the dial keypad. i {Set}
i {Menu}
9. Programmable Features
Setting the Subnet mask for
the LAN connection
{#}{5}{0}{2}
Setting the default gateway
for the LAN connection
{#}{5}{0}{3}
Setting the primary DNS
server for the LAN
connection
{#}{5}{0}{4}
Setting the secondary DNS
server for the LAN
connection
{#}{5}{0}{5}
Setting the machine name
{#}{5}{0}{7}
Displaying the MAC address
of the unit
{#}{5}{0}{8}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{2} i {Set}
2. Enter the subnet mask of the network on the LAN using the dial keypad. i
{Set} i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{3} i {Set}
2. Enter the default gateway of the network on the LAN using the dial keypad.
i {Set} i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{4} i {Set}
2. Enter the primary DNS server of the network on the LAN using the dial
keypad. i {Set} i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{5} i {Set}
2. Enter the secondary DNS server of the network on the LAN using the dial
keypad. i {Set} i {Menu}
1. {Menu} i {#}{5}{0}{7} i {Set}
2. Enter the name of the unit to recognize on the LAN, up to 15 characters,
using the English alphabet and numbers (see page 77 for character entry).
L The following symbols can also be entered.
!@#$%^&’)(.–_{}
3. {Set} i {Menu}
Note:
L In order to recognize the unit on the LAN, the default name of the unit is
assigned automatically. If you change the name, assign a unique name to
avoid overlapping.
1. {Menu} i {#}{5}{0}{8} i {Set}
2. The MAC address of the unit will be displayed. i {Menu}
73
9. Programmable Features
Feature/Code Selection
Approving users for the LAN
connection
{#}{5}{3}{2}
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will deny/approve access from the pre-programmed
IP patterns. You can program whether to deny or approve IP addresses. Up to
4 patterns each for IPv4 and IPv6 can be programmed through the web browser
interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web P age] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 58). i [OK]
4. Select the [LAN Feature] tab.
5. Click [Edit] next to [Approved Users].
6. Click [Edit] next to [Filter (IPv4)]/[Filter (IPv6)].
7. Change the mode and edit IP filtering information. i [Submit]
8. Close the web browser.
Setting the IP address
automatically for the LAN
connection
{#}{5}{3}{3}
Setting HTTPD for the LAN
connection
{#}{5}{3}{4}
IPv6 protocol
{#}{5}{3}{5}
Setting the paper input tray to
use for the scan to email print
feature
{#}{5}{6}{5}
This feature will be displayed only when feature #500 is activated.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: IP address will be allocated automatically without using a
DHCP (Dynamic Host Configuration Protocol) server.
{0} “Disabled”: Denies access to the web browser.
{1} “Enabled” (default): Allows access to the web browser.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: IPv6 protocol can be used. After installing the printer driver, be
sure to change the port to IPv6 protocol. You can check the IPv6 protocol
address by printing the “Setup List” (page 103).
Note:
L To activate this feature, you need to turn the power switch of the unit OFF,
then ON.
This feature will be displayed only when the lower input tray is installed (page
79).
{1} “#1” (default): Standard input tray
{2} “#2”: Lower input tray
{3} “#1+#2”
Note:
L T o select “#2”, select “Plain Paper” or “Thin Paper” f or the recording
paper type setting (feature #383 on page 60).
L To select “#1+#2”,
– select the same paper size for the standard input tray (feature #380 on
page 59) and lower input tray (feature #382 on page 59). If either is
changed, “#1” will be selected automatically.
–select “Plain Paper” or “Thin Paper” for the recording paper type
setting (feature #383 on page 60).
Erasing all email addresses
stored in the unit
{#}{5}{7}{8}
74
{0} “No” (default)
{1} “Yes”
L Disconnect the telephone line cord, USB cable and LAN cable before
activating this featur e.
To erase all email addresses:
1. {Menu} i {#}{5}{7}{8}
2. Press {1} to select “Yes”. i {Set}
3. Press {1} to select “Yes”. i {Set} i {Menu}
9.8 Network features (LAN connection only)
These features can be programmed through the web browser interface.
Feature Tab Selection
9. Programmable Features
Setting the LAN
features
Setting the community
name for SNMP
Setting the location
where you use this unit
Displaying the link local
address for IPv6
Displaying the IPv6
address for auto
configuration
Setting the IP address
for IPv6
Setting the default
router for IPv6
Setting the information
for scan to FTP
Setting the information
for scan to email
address
[LAN Feature] Enter the LAN feature settings. See page 73 for details.
[SNMP] Enter the SNMP community name. Consult your
service provider or network administrator for details.
[SNMP] Enter the location information of the unit.
[IPv6] The link local address will be displayed.
[IPv6] The IP address for auto configuration will be displayed.
[IPv6] Enter the IP address for IPv6. Consult your service
provider or network administrator for details.
[IPv6] Enter the default router address for IPv6. Consult your
service provider or network administrator for details.
[FTP Feature] Enter the FTP server information to carry out the
following functions:
– Sending scanned images to a folder on an FTP
server (page 33).
– Saving the fax document in a folder on an FTP
server (page 49).
[Email Feature] Enter the email server and SMTP server information to
carry out the following functions:
– Sending scanned images from the unit via an email
(page 32).
– Saving the fax document as an email attachment
(page 49).
Registering the scan to
email address
destinations
Setting the error notify
feature
Setting the email server
information for the error
notify feature
Registering
destinations for the
error notify feature
[Email Feature] Register email address destinations (up to 300
destinations) for the unit. See page 71 for details.
[Error Notify][Enabled]: The unit will send an email to registered
destinations when a problem occurs.
[Disabled] (default): Deactivates this feature.
[Error Notify] Enter the email server and SMTP server information to
send error notification emails to.
[Error Notify] Enter the email address to which error notifications will
be sent and select the types of problems.
[Life Warning]: A warning indicating that the toner
cartridge or drum cartridge needs to be replaced soon.
[Media Path Error]: An error indicating that there is a
problem with the paper input tray.
[Life Error]: An error indicating that the toner cartridge
or drum cartridge needs to be replaced.
75
9. Programmable Features
Feature Tab Selection
Setting the scan to
email print feature
Setting the email
checking interval
Setting the header print
option
Setting the email server
information for the scan
to email print feature
Displaying the scan to
email print list
[Scan to Email Print][Enabled]: The unit will automatically print email
attachment that it receives.
[Disabled] (default): Deactivates this feature.
See page 29 for details.
[Scan to Email Print] Enter the desired email checking interval for the scan to
email print feature.
[Scan to Email Print][Enabled] (default): The unit will print the header
information along with the received email attachments.
[Disabled]: Deactivates this feature.
[Scan to Email Print] When you use the scan to email print feature, you need
to program the POP server settings beforehand. See
page 29 for details.
[Scan to Email Print] The information for the 30 most recently received
emails will be displayed.
76
10Useful InformationUseful Information
10. Useful Information
10.1 Character entry
The dial keypad is used to enter characters and
numbers.
–Press {<} or {>} to move the cursor.
– Press the dial keys to enter characters and numbers.
–Press {Back} to erase the character or number
highlighted by the cursor. Press and hold {Back} to
erase all characters or numbers.
– To enter another character located on the same dial
key, press {>} to move the cursor to the next space,
then press the appropriate dial key.
Keypad Characters
{1} 1._–[ ] { } +
/=,`:;?|
{2} ABCab c2
{3} DEFde f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOmn o 6
{7} PQRSp qr s7
{8} TUVt u v8
10.2 Status of the unit
10.2.1 Using Remote Control
You can easily operate the following functions from your
computer.
– Programming the features (page 58)
– Storing, editing or erasing items in directories (page
44)
– Storing or erasing items for broadcast transmission
(page 45)
– Viewing items in the journal report (page 43)
– Saving the journal report to your computer
– Viewing items in the Caller ID list (page 54)
– Storing caller information into directories (page 55)
– Saving the Caller ID list on your computer
1 Start Multi-Function Station. i [Remote Control]
L The [Multi-Function Remote Control] window
will appear.
{9} WXYZwxyz9
{0} 0@()<>!"#
$%&¥@ ^’ →
{#} To switch between uppercase
and lowercas e letters.
{Flash} Hyphen
{Caller ID} To insert a space.
{Back} To delete a character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Numbers
3 Symbols
4 Lowercase letters
L If you press {^}, the order will be reversed.
2. Press {>} to insert the displayed character .
3. Return to step 1 to enter the next character.
2 Select the desired tab.
L The latest data in the unit will be displayed.
3 Perform the desired operation.
L For details about each function, click [Help].
L To stop the operation, click [Cancel].
4 [OK]
L You can also click [Apply] to continue the next
operation without closing the window.
5 Enter the password (feature #155 on page 58). i
[OK]
L The new data will be transferred to the unit and
the window will close.
Note:
L Some of the features cannot be programmed from
your computer.
L For details, see the help file by selecting [p] from
Multi-Function Station.
L When another person is adjusting stored data in the
unit, it may be overwritten. Make sure the unit is not
currently being used for the same function.
77
10. Useful Information
10.2.2 Using Device Monitor
You can confirm the setting information and current
status of the unit from your computer.
1 Start Multi-Function Station.
2 [Utilities] i [Device Monitor]
L The [Device Monitor] window will appear.
3 Confirm the status of the unit.
[Status]: Current status of the unit
Note:
L Additional information (toner and recording paper
status, unit information, etc.) will be displayed in
[Status] tab by clicking [Advanced Information].
L You can update the status of the unit by clicking
[Refresh].
L If a printing error occurs, the Device Monitor will start
automatically and display the error information.
L For details, see the help file by selecting [p] from
Multi-Function Station.
10.2.3 Using the web browser (LAN
connection only)
You can confirm the setting information and status of the
unit from the web browser.
1 Start Multi-Function Station. i [Utilities] i
[Configuration Web Page]
L You can also access the unit by entering its IP
address in a web browser.
2 Select a category from the menu bar.
[Status]: Toner and paper information, etc.
[Device]: Current status of the unit, etc.
[Advance]: Feature settings informatio n, etc.
[Network]: Network information, etc.
L When you select [Device], [Advance] or
[Network], you can change which features are
displayed by clicking the f eature tabs at the top of
the right frame.
3 Confirm the status of the unit.
Note:
L You can update the status of the unit by clicking
[Reload].
10.3 Canceling the operations
You can cancel the current operation from the unit. You
can also select the desired operation to cancel.
1 {Stop}
L The current operation will be canceled.
L If the operation is not canceled, go to step 2.
2 When a cancel confirmation message is
displayed:
Press {Set} to cancel the operation.
When some operations are displayed:
Press {V} or {^} repeatedly to select the operation
that you want to cancel. i {Set}
78
Option
10.4 Lower input tray (optional)
Y o u can add a lower input tray . See page 7 for accessory
information.
The lower input tray can hold:
– Up to 520 sheets of 75 g/m
– Up to 470 sheets of 80 g/m2 (21 lb) paper.
– Up to 410 sheets of 90 g/m2 (24 lb) paper.
L The unit is set for printing letter-size plain paper
by default.
– To use other paper sizes, change the
recording paper size setting (feature #382 on
page 59).
– T o use thin paper , change the recording paper
type setting (feature #383 on page 60).
Important:
L Before starting installation of the lower input
tray, be sure to turn the power switch OFF. For
more details about the installation, please refer
to the installation guide for the lower input tray.
L After installation, you can select the lower input
tray to be used for the following:
– Paper input tray setting for faxing (feature
#440 on page 64).
– Paper input tray setting for copying (feature
#460 on page 67).
– Paper input tray in PCL (feature #760 on page
69).
– Paper input tray setting for the scan to email
print feature (feature #565 on page 74).
– Paper input tray setting for lists and reports
printing (feature #390 on page 60).
L To use the lower input tray with your computer,
you need to change the printer properties. See
page 80 for details.
2
(20 lb) paper.
10. Useful Information
Caution for the lower input tray
L Do not drop the lower input tray .
L Hold the lower input tray with both hands when
removing or installing. The lower input tray
weighs approximately 4.8 kg (10.6 lb) when fully
loaded with recording paper.
Do not touch the plate (1) on the left side of the
lower input tray.
1
Approx. 4.8 kg (10.6 lb)
L Do not position the unit in a location where it is
unstable or subject to vibrations. The unit weighs
approximately 35 kg (77 lb) when the lower input tray
is installed and fully loaded with recording paper.
79
10. Useful Information
10.5 Setting the lower input tray
To use the lower input tray with your computer, proceed
as follows.
1 [Start]
2 Open the printer window.
For Windows 98/Windows Me/Windows 2000:
[Settings] i [Printers]
For Windows XP Professional:
[Printers and Faxes]
For Windows XP Home:
[Control Panel] i [Printers and Other
Hardware] i [Printers and Faxes]
For Windows Vista:
[Control Panel] i [Printers]
3 Select the unit’s name.
4 For Windows 98/Windows Me/Windows
2000/Windows XP:
Select [Properties] from the [File] menu.
L The printer properties window will appear.
For Windows Vista:
Select [Properties] from the [Organize] menu.
L The printer properties window will appear.
5 Click [Auto Configuration] on the [Device] tab.
i [OK]
L The lower input tray will be automatically
detected.
–For [Number of Input Tray], [2] will be
selected.
If the setting is not changed automatically, change it
manually.
6 [OK]
80
11. Help
11HelpReports and Displays
11.1 Report messages
To indicate the unit’s fax transmission/reception status, one of the following messages will be printed on the
confirmation and journal repo rts (page 42).
Message Code Cause & Solution
Communication Error 40-42
46-72
FF
43
44
Document Jammed ----- L Remove the jammed document (page 100).
L A transmission or reception error occurred. Try
again or check with the other party.
L A line problem occurred. Connect the telephone line
cord to a different jack and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #411 on page 62).
Error-Not Your Unit 53
54
59
70
Junk Fax Proh. Reject ----- L The junk fax prohibitor feature of this unit rejected
Memory Full ----- L The memory is full of received documents due to a
No Document / Failed Pickup ----- L The document was not fed into the unit properly. Re-
Other Fax not responding ----- L The other party’s fax machine is busy or has run out
Pressed the ‘Stop’ key ----- L{Stop} was pressed and fax communication was
The cover was opened ----- L The left cover was opened. Close it and try again.
OK ----- L Fax transmission or reception was successful.
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
fax reception.
lack of recording paper or a recording paper jam.
Load paper (page 14) or remove the jammed paper
(page 94).
L If the PC fax setting (feature #442 on page 65) is set
to “Always”, check the connection between the
computer and the unit.
L If the fax preview mode (feature #448 on page 52) is
set to “On”, view , print or save the documents, and
then erase unnecessary documents (page 49, 53).
insert it and try again.
of recording paper. Try again.
L The other party’s f ax machine rings too many times.
Send the fax manually (page 42).
L The other par ty’s machine is not a fax machine.
Check with the other party.
L The number you dialed is not in service.
canceled.
For assistance, please contact an authorized Panasonic dealer.
81
11. Help
11.2 Display messages
To indicate the unit’s status, one or more of the following messages will appear on the display.
Display Cause & Solution
“Call Service” L There is something wrong with the unit. Contact our service personnel.
“Change Drum” L There is something wrong with the drum cartridge. Replace the drum
cartridge.
“Change Supplies Toner
Empty”
“Change Supplies Toner
Low”
“Check Document” L The document was not fed into the unit properly. Remove the document,
“Check Drum” L The drum cartridge is not inserted properly. Re-insert it correctly (page 11).
“Check Install Input
Tray #1”
“Check Paper” L The recording paper size setting and/or the loaded recording paper is not
L The toner is empty. Replace the toner cartridge immediately.
L The toner is reaching the end of its life. You will need to replace the toner
cartridge soon.
and then press {Stop} to clear the message. Re-insert the document. If
misfeeding occurs frequently , clean the document feeder rollers (page 102)
and try again.
L The paper input tray is not installed correctly. Pull out the paper input tray
and re-insert it.
Note:
L “#1”: Standard input tray
L “#2”: Lower input tray
L “#1+#2”: Standard input tray and lower input tray
appropriate.
– The recording paper size is not the same as the size selected for copy.
– The recording paper size is not the same as the size selected when
printing from the PC.
– The recording paper size is not the same as the size selected for
receiving a fax.
Change the recording paper size setting (feature #380 on page 59 or
feature #382 on page 59), and load the appropriate recording paper.
“Check Pick Up Input
Tray #1”
“Directory Full” L There is no space to store new items in the navigator directory. Erase
“Drum Life Low” L The drum is reaching the end of its life. Replace the drum cartridge as soon
“Email Size Over” L When performing scan to email address, the total file size of scanned data
82
For assistance, please contact an authorized Panasonic dealer.
L Recording paper was not fed into the unit properly. Load the paper again
(page 99).
Note:
L “#1”: Standard input tray
L “#2”: Lower input tray
unnecessary items (page 44).
as possible.
exceeded the file size limitation. Divide the document into sections.
11. Help
Display Cause & Solution
“Fax in Memory” L The unit has a document in memory. See the other displayed message
instructions to print out the document. For fax memory capacity, see page
104.
L If the PC fax setting (feature #442 on page 65) is set to “Always”,
– check the connection between the computer and the unit.
– check that the computer is turned ON.
L If the fax preview mode (feature #448 on page 52) is set to “On”,
– view, print or save the received fax documents (page 48, 49, 52), and
then erase the unnecessary docume nts (page 49).
– turn the setting to “Off”. The fax documents stored in memory will be
printed automatically.
– set feature #449 (page 65) to “On”, and then print the received fax
documents (page 49).
“File Size Over” L When performing scan to FTP server, the total file size of scanned data
exceeded the file size limitation. Divide the document into sections.
“Keep Copying” L Copying has stopped due to some existing problem (Example: a lack of
recording paper or a recording paper jam). See the other displayed
message instructions to continue copying.
“Left Cover Open” L The left cover is open. Close it.
“Low Temperature” L The inside of the unit is extremely cold and cannot be operated. Use the unit
in a warmer area.
“Memory Full” L When performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
L When making a copy, the docu me nt being stored exceeded the memory
capacity of the unit. Press {Stop} to clear the message. Divide the
document into sections.
“Memory Overflow” L When printing a file, the document being stored exceeded the memory
capacity of the unit. Press {Stop} to clear the message. Change the printer
settings (page 28).
“Modem Error” L There is something wrong with the unit’s modem. Contact our service
personnel.
“No Fax Reply” L The other party’s f ax machine is busy or has run out of recording paper. Try
again.
“Out of Paper Input Tray
#1”
“Paper Jammed” L A recording paper jam occurred. See the other displayed message
“PC Fail or Busy.” L The cable or the computer power cord is not connected correctly. Chec k the
“Please Wait” L The unit is warming up. Wait for a while.
For assistance, please contact an authorized Panasonic dealer.
L Recording paper is not loaded or the paper input tray has run out of paper.
Load paper (page 14).
L Recording paper was not fed into the unit properly. Load the paper again
(page 14).
Note:
L “#1”: Standard input tray
L “#2”: Lower input tray
L “#1+#2”: Standard input tray and lower input tray
instructions to remove the jammed paper (page 94).
connections (page 17, 25).
L The software is not running on the computer. Restart the software and try
again.
83
11. Help
Display Cause & Solution
“Redial Time Out” L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“Remove Document” L The document is jammed. Remove the jammed document (page 100).
L Attempted to send or copy a document longer than 600 mm (235/8") of 1-
sided document / 360 mm (143/16") of 2-sided document using the
automatic document feeder. Press {Stop} to remove the document. Divide
the document into two or more sheets and try again.
“Replace Drum” L The drum cartridge’s service life is finished. Replace the drum cartridge
immediately .
“RX Memory Full” L The memory is full of received documents due to a lack of recording paper
or a recording paper jam. Load paper (page 14) or remove the jammed
paper (page 94).
L If the PC fax setting (feature #442 on page 65) is set to “Always”,
– check the connection between the computer and the unit.
– check that the computer is turned ON.
L If the fax preview mode (feature #448 on page 52) is set to “On”,
– view, print or save the received fax documents (page 48, 49, 52), and
then erase the unnecessary docume nts (page 49).
– turn the setting to “Off”. The fax documents stored in memory will be
printed automatically.
– set feature #449 (page 65) to “On”, and then print the received fax
documents (page 49).
“Scanner Position Error” L There is something wrong with the scanner position. Turn the power switch
OFF, then ON. If the problem cannot be solved, contact our service
personnel.
“Transmit Error” L A transmission error occurred. Try again.
“Tray #2 Left Cover
Open”
“Warming Up” L The inside of the unit is cold. Let the unit warm up. Wait for a while.
L The left cover of the lower input tray is open (page 79). Close it.
84
For assistance, please contact an authorized Panasonic dealer.
Troubleshooting
11.3 When a function does not work
11.3.1 General
Problem Cause & Solution
The unit does not work. L Check the connections (page 17, 25).
The recording paper exit
becomes full quickly or the
recording paper does not
stack properly at the
recording paper exit.
I cannot adjust the volume or
display items stored in the
navigator directory.
A printing error is displayed
while using PC FAX and
Remote Control.
Multi-Function Station does
not work properly.
I cannot install or uninstall
Multi-Function Station.
L High humidity may cause the recording paper to curl. Try turning the paper
over and re-inserting it. If the curl on the paper is heavy, please remove it
from the recording paper exit. If you still have this problem, contact our
service personnel.
L The unit is set to scan mode or copy mode . Pr ess {Fax} to switch modes.
If you still have this problem, contact our service personnel.
L The printer driver is used for PC FAX and Remote Control. Transmission
errors will be displayed as printing errors.
L If the USB cable is connected to a USB hub, connect the cable directly to the
USB port on your computer.
L Make sure you have installed the latest Service Pack available for the
version of Windows installed on your computer. See the Microsoft web site
for details.
L If you have any other multifunction software installed on your computer,
uninstall it.
L Check that your computer has enough memory and hard disk space. If your
computer warns that there is insufficient memory , close other applications.
If there is not enough space on the hard disk, delete unnecessary files.
L Uninstall Multi-Function Station once, and re-install it.
L Some of the files needed to install or uninstall Multi-Function Station may be
corrupted. Use the MfsCleaner utility (found on the supplied CD-ROM) to
solve the problem.
1. Insert the supplied CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. [Tools] i [Cleanup Tool]
L The [MfsCleaner] window will appear.
3. Click [Clean], and then click [Yes] to restart the computer.
Note:
L To instal l Multi-Function Station again, see page 24.
11. Help
I cannot view the operating
instructions using MultiFunction Station.
I cannot find the unit in the
[Target Device] or [Device
Select] dialog box when
operating the following
functions.
– Scanning
– Remote Control
– PC FAX
– Device Monitor
For assistance, please contact an authorized Panasonic dealer.
L Install the operating instructions on your computer beforehand (page 25).
L The printer driver has not been installed. Install it on your computer (page
24).
85
11. Help
Problem Cause & Solution
I forgot the password for
feature programming via
remote operation.
L You may have changed the feature programming password. If you do not
remember it, assign a new password using feature #155 (page 58). When
required to enter the current password, enter “0101” instead.
11.3.2 Printing problems
Problem Cause & Solution
The printing quality is poor
(e.g. has smudges, blurred
points or lines).
ABC
I changed the recording
paper, b ut the printing quality
is still poor.
A blank sheet is ejected. L You placed the document facing the wrong way when using the copier.
Colored and gray objects are
printed in black instead of
grayscale when printing from
Microsoft PowerPoint or
other applications.
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with a cotton and/or fiber content that is over
20 %, such as letterhead or resume paper.
L The recording paper is too damp. Use new paper.
L The glass or rollers are dirty with correction fluid, etc. Clean them (page
101, 102). Please do not insert a document before correction fluid has dried
completely.
L The toner save mode of feature #482 is ON (page 61).
L The remaining toner is low. Replace the toner cartridge.
L To check the drum life and quality, please print the printer test list (page
103). If printing quality is still poor, replace the toner cartridge and dru m
cartridge.
L The other party placed the document in their fax machine the wrong way.
Check with the other party.
L Select [Color] or remove the chec k next to [Grayscale] in the print dialog
so that colored or gray objects will be printed in grayscale properly.
When using the unit as a
printer, the printin g resul t is
distorted.
86
For assistance, please contact an authorized Panasonic dealer.
L Your unit is connected to the computer by USB. After canceling printing
using your computer, you must wait for 60 seconds before re-printing to
avoid distorted printing.
11. Help
Problem Cause & Solution
I cannot find the PCL driver. L The PCL driver can be found in the following folder on the supplied CD-
ROM.
Operating system Folder path
Windows 98/
Windows Me
Windows 2000/
Windows XP/
Windows Vista
Windows XP
Professional x64
Edition/
Windows Vista x64
(where “D” is the drive letter of your CD-ROM drive)
For more details, refer to:
http://panasonic.net/pcc/support/fax/mfp-faq.htm
“D:\Drivers\Object\Printer\Win98Me\PCL”
“D:\Drivers\Object\Printer\WinVistaXp2k\PCL”
“D:\Drivers\Object\Printer\WinVistaXp_x64\PCL”
11.3.3 Scanner
Problem Cause & Solution
I cannot scan. L When scanning at a high resolution, a large amount of available memory is
required. If your computer warns that there is insufficient memory, close
other applications and try again.
L The unit is in use. Try again later.
L There is not enough space on the hard disk. Delete unnecessary files and
try again.
L Check the connection between the computer and the unit (page 17, 25).
L Restart the computer, and try again.
L You attempted to scan a document long er than the paper size which you
set. Change the setting or divide the document into the appropriate paper
size, and try again.
The document is not fed into
the unit when using the unit
as a scanner.
Even after clicking [Cancel],
scanning continues.
The name of the desired
computer is not displayed on
the unit when scanning
documents from the unit
(LAN connection only).
L Remove the document in the automatic document feeder and re-insert it.
L Please wait. It may take a while for the cancel request to be accepted.
L The printer driver has not been installed. Install it on your computer (page
24).
L The PC name list up feature has been set to [Off]. Set [PC name list up
on device] to [On] (page 27).
L The maximum number of computers on the LAN is connected to the unit (up
to 30 computers). Set [PC name list up on device] to [Off] on the other
computers (page 27).
L The IP address of the unit may have changed. To detect the IP address,
proceed as follows.
[Start] i [All Programs] or [Programs] i [Panasonic] i the
unit’s name i [IP Address Checker]
L The IP address for the unit will be detected.
For assistance, please contact an authorized Panasonic dealer.
87
11. Help
11.3.4 Copier
Problem Cause & Solution
The unit will not make a copy. L You cannot make a copy during programming. Make the copy after
programming.
L The document was not fed into the unit properly. Re-insert the document.
L Recording paper is not loaded or the unit has run out of paper. Load paper
(page 14).
Letters on the copied
documents are not clear.
L The original document is too dark or too light. Change the contrast (page
36) and try again.
The copied documents are
too dark and cannot be read.
L You used a colored paper as a document. Change the contrast (page 36)
and make a lighter copy of the document, using “Text” resolution (page
36).
11.3.5 Fax
Problem Cause & Solution
I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect
to the [LINE] jack (page 17).
L The other party’s f ax machine is busy or has run out of recording paper. Try
again.
L The other party’s machine is not a fax machine. Check with the other party .
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 42).
L Set the maximum fax speed to “14.4Kbps” (feature #418 on page 63).
I cannot send a fax overseas. L Use the overseas transmission mode (feature #411 on page 62).
L Add two pauses at the end of the telephone number or dial manually.
The other party complains
that letters on their received
document are distorted.
The other party complains
about the quality of their
received documents.
The other party complains
that received documents are
too dark and cannot be read.
L If your line has special telephone services such as call waiting, the service
may have been activ ated during fax transmission. Connect the unit to a line
that does not have these services.
L Another telephone on the same line is off the hook. Hang up the extension
telephone and try again.
L Try copying the document. If the copied image is clear, there may be
something wrong with the other party’s machine.
If the copied image is not clear, too dark, or black and white lines or
smudges appear, refer to “11.3.2 Printing problems”, page 86.
L The original document is too dark or too light. Change the contrast (page
42) and try again.
L You used a colored paper as a document. Change the contrast (page 36)
and make a lighter copy of the document, using “Text” resolution (page
36), and try again.
88
For assistance, please contact an authorized Panasonic dealer.
11. Help
Problem Cause & Solution
I cannot receive documents. L You may have subscribed to a voice mail service due to service packs
offered by your telephone company. Fax reception may not be possible
when voice mail is activated so we recommend you to:
– contact your telephone company and request to deactivate voice mail
service, or
– subscribe to a Distinctive Ring service (page 56).
L The telephone line cord is connected to the [EXT] jack on the unit. Connect
to the [LINE] jack (page 17).
L The PC fax setting (feature #442 on page 65) is activated and the received
fax documents are automatically transferred to the computer. View the
received documents using the computer (page 52).
L The fax preview mode (feature #448 on page 52) is activated and the
received fax documents are automatically stored in memory. View the
received documents (page 48, 53).
L Set the maximum fax speed to “14.4Kbps” (feature #418 on page 63).
I cannot receive documents
automatically.
The display shows
“Connecting”, but faxes are
not received.
The printing quality of the
received documents is poor.
L The receiving mode is set to TEL mode. Set to FAX ONLY mode. Press
{Fax Auto Answer} repeatedly to turn ON the {Fax Auto Answer} light.
L The time taken to answer the call is too long. Decrease the number of rings
before the unit answers a call (feature #210 on page 59).
L Make sure that the Distinctive Ring of feature #430 is set properly (page 56).
If you do not subscribe to the Distinctive Ring service offered by your local
telephone company, this feature should be OFF.
L The incoming call is not a fax. Set to TEL mode. Press {Fax Auto Answer}
repeatedly to turn OFF the {Fax Auto Answer} light.
L If documents can be copied properly, the unit is working normally . The other
party may have sent a faint document or there ma y be s omething wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
L If documents can not be copied properly, refer to “11.3.2 Printing problems”,
page 86.
The other party complains
that they cannot send a
document.
I cannot select the desired
receiving mode.
For assistance, please contact an authorized Panasonic dealer.
L The memory is full of received documents due to a lack of recording paper
or a recording paper jam. Load paper (page 14) or remove the jammed
paper (page 94).
L If the PC fax setting (feature #442 on page 65) is set to “Always”, check
the connection between the computer and the unit.
L If the fax preview mode (feature #448 on page 52) is set to “On”, view , print
or save the documents, and then erase unnecessary documents (page 49,
52, 53).
L The unit is not in FAX ONLY mode. Press {Fax Auto Answer} repeatedly to
turn ON the {Fax Auto Answer} light.
L If you want to set FAX ONLY mode:
– press {Fax Auto Answer} repeatedly to turn ON the {Fax Auto
Answer} light.
L If you want to set TEL mode:
– press {Fax Auto Answer} repeatedly to turn OFF the {Fax Auto
Answer} light.
L The Distinctive Ring of feature #430 is activated (page 56).
89
11. Help
Problem Cause & Solution
When an extension telephone
is connected, I cannot receive
documents by pressing
{*}{#}{9}.
I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit. Connect
I cannot make calls. L The dialing mode setting may be wrong. Change the setting (feature #120
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 21).
The other party complains
they only hear a fax tone and
cannot talk.
L You must set remote fax activation to ON (feature #434 on page 64)
beforehand.
L Press {*}{#}{9} firmly.
L You may have changed the remote fax activation code from {*}{#}{9}
(default setting). V erify the remote fax activation code (feature #434 on page
64).
to the [LINE] jack (page 17).
L If you use a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall jack directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
L The power cord or telephone line cord is not connected. Check the
connections (page 17).
L If you connected the unit through a computer modem, connect the unit
directly to a telephone line jack.
on page 18).
L FAX ONLY mode is set (page 47). Tell the other party the number is only
used for faxes.
L If you use a Distinctive Ring service, make sure you have set the same ring
pattern assigned by the telephone company (page 56).
The {Redial} or {Pause}
button does not function
properly.
The receiving mode does not
function properly.
Whenever I try to retrieve my
voice mail messages, I am
interrupted by the fax tone.
I cannot receive a fax
document on the computer.
I cannot display a received
fax document.
I cannot erase a received fax
document.
Received fax documents do
not print automatically.
L If this button is pressed during dialing, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialed will be
redialed.
L Distinctive Ring is set (feature #430 on page 56).
L Y ou are probably entering {*} {#} {9}. This is the default setting for the fax
activation code. If you use a voice mail service, turn the fax activation
feature OFF or reprogram the activation code (feature #434 on page 64).
L Make sure the following features are set beforehand.
– PC fax reception (feature #442 on page 65)
– Computer setting for the PC fax reception (feature #443 on page 24)
L Make sure the following features are set beforehand.
– Fax preview mode (feature #448 on page 52)
– Web fax prev iew access code (feature #450 on page 52)
L You cannot display a received fax document during printing, copying or
scanning. Try again after printing, copying or scanning.
L View, print or save a received fax document before erasing (page 48, 52).
L Feature #448 is activated and the received fax documents are saved into
the memory of the unit. View the received documents on the display (page
48).
90
For assistance, please contact an authorized Panasonic dealer.
11.3.6 Network
Problem Cause & Solution
I cannot operate the following
functions.
– PC printing
– Scanning
– Remote Control
– PC FAX
– Device Monitor
L Confirm the LED via the LAN port of the main board. If the LED is glowing
or blinking, network access is working correctly.
If the LED is not glowing or blinking, confirm the LAN cable (category 5
straight cable) is connected to the LAN port of the main board correctly.
L If the LED is blinking and you cannot perform the desired operation, the IP
address of the unit may have changed.
To detect the IP address, proceed as follows.
[Start] i [All Programs] or [Programs] i [Panasonic] i the
unit’s name i [IP Address Checker]
L The IP address for the unit will be detected.
Note:
L If the IP address cannot be detected, enter it manually (feature #501 on
page 73). The IP address of the computer and the unit must be in the
same local IP address class as shown below. Set the IP address in the
range of the number specified in the class corresponding to your local
network scale.
Class Subnet mask IP address
11. Help
The unit does not appear in
the [Select a Network Device]
dialog box when installing
Multi-Function Station.
Class A 255.0.0.0 10.0.0.1 -
10.255.255.254
Class B 255.255.0.0 172.xx.0.1 -
172.xx.255.254
Class C 255.255.255.0 192.168.xx.1 -
192.168.xx.254
*1 “xx” should be the same value for the unit and for the computer, as
shown in the following example.
Example: 172.16.0.1 - 172.16.255.254
(The available range of “xx” is 16 - 31)
*2 “xx” should be the same value for the unit and for the computer, as
shown in the following example.
Example: 192.168.0.1 - 192.168.0.254
(The available range of “xx” is 0 - 255)
L Your firewall software is blocking the connection. Disable the firewall
software or change the firewall settings to make the Multi-Function Station
work properly.
L LAN features can be used when the unit and the computer are connected in
same network segment only. Mak e sure the network is configured correctly .
Consult your network administrator.
L Y our firewa ll software is blocking the connection and the setup program may
not list any units. Consult your network administrator and temporarily
disable the firewall software.
L The unit is connected to another network segment and the setup program
may not list any units. Make sure the network is configured correctly.
Consult your network administrator.
*1
*2
For assistance, please contact an authorized Panasonic dealer.
91
11. Help
Problem Cause & Solution
The [Windows Security Alert]
dialog box appears and asks
if I want to block
[PCCMFLPD] and I cannot
operate the following
functions after installing the
Microsoft Windows XP
Service Pack 2 or lat er.
– PC printing
– Scanning
– Remote Control
– PC FAX
– Device Monitor
L Click [Keep Bloc king ] and run the Windows Firew all Setting Tool to allow
the data transmission for Multi-Function Station (page 92).
11.3.7 Using an answering machine
Problem Cause & Solution
I cannot receive documents
automatically.
I cannot receive voice
messages.
I pressed the remote access
code to access the answering
machine remotely , but the line
was disconnected.
L Your greeting message on the answering machine is too long. Shorten the
message. Record a message less than 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
L Check if the answering machine is turned ON and connected to the unit
properly (page 50).
L Set the number of rings on the answering machine to 1 or 2.
L The code may include “#” which is used for certain features provided by
telephone companies. Change the code on the answering machine to
another number which does not include “#”.
Callers complain that they
cannot send a document.
L There is no room left in the memory of your answering machine to record
voice messages. See the operating instructions of the answering machine
and erase unnecessary messages.
L You set the answering machine to only give a greeting message.
11.3.8 If a power failure occurs
L The unit will not function.
L If any documents are stored in the memory (i.e. during copying, PC printing), they will be lost.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L Documents during fax transmission or fax reception will be lost.
L When power is restored, a power down report will be printed out stating which fax items in the memory have been
erased.
11.3.9 Firewall setting tool for Microsoft Windows XP Service Pack 2 or later/Windows
Vista users (LAN connection only)
After installing Microsoft Windows XP Service Pack 2 or later/Windows Vista, you will not be able to use the following
functions because the Windows Firewall feature will be activated and block the connection.
– Device Monitor
– LPD Manager (Network communication tool)
The Windows Firewall Setting T ool enables you to change the Windows Firewall security settings and to use the abov e
functions properly.
1 Insert the CD-ROM that is supplied with the unit into your CD-ROM drive.
92
For assistance, please contact an authorized Panasonic dealer.
11. Help
L If the [Select Language] dialog box appears, select the desired language that you want to use with this
software. Click [OK].
2 [Tools] i [Windows Firewall Setting]
L The [Windows Firewall Setting Tool] window will appear.
3 [Add to the exceptions list] i [OK] i [OK]
To confirm the security settings (For Windows XP users)
1. [Start] i [Control Panel] i [Security Center]
L The [Windows Security Center] window will appear.
2. [Windows Firewall]
L The [Windows Firewall] dialog box will appear.
3. Click the [Exceptions] tab.
4. Confirm that [Panasonic Trap Monitor Service] and [Pan a sonic LPD] are displayed and checked on the
[Programs and Services] list.
To confirm the security settings (For Windows Vista users)
1. [Start] i [Control Panel] i [Security Center]
L The [Windows Security Center] window will appear.
2. [Windows Firewall]
L The [Windows Firewall] dialog box will appear.
3. [Change settings]
L The [User Account Control] dialog box will appear.
4. [Continue]
5. Click the [Exceptions] tab.
6. Confirm that [Panasonic Trap Monitor Service], [Panasonic LPD Manager] and [Panasonic LPD] are
displaye d an d checked on the [Program or port] list.
11.3.10 Notice for KX-MB271/KX-MB781/KX-FLB881 users
If you have already installed KX-MB271/KX-MB781/KX-FLB881 Multi-Function Station on your computer, use the
following instructions to modify or add the printer driver, which changes after installing the DP-MB300 series MultiFunction Station.
You can modify or add a printer driver, as follows:
1 Start Windows and insert the KX-MB271/KX-MB781/KX-FLB881 CD-ROM into your CD-ROM drive.
L If the [Select Language] dialog box appears, select the desired language that you want to use with this
software. Click [OK].
2 [Easy installation]
3 [Modify] i [Next]
4 Select [Modify Utility] or [Add Printer Driver]. i [Next]. Then follow the on-screen instructions.
Important:
L For users of versions prior to 1.12, download the latest software as follows, then activate it.
[Start] i [All Programs] or [Programs] i [Panasonic] i the unit’s name i [Supp ort Web
Page]. Then follow the on-screen instructions.
For assistance, please contact an authorized Panasonic dealer.
93
12. Paper Jams
12Paper JamsJams
12.1 Recording paper jam
Caution:
L Do not pull out the jammed paper for cibl y bef ore
opening the left cover.
L Do not open the paper input tray before o pening
the left cover as the jammed paper may be pulled
and the jam may get worse.
1 Hold the left cover open lever (1), and then pull
open the left cover (2).
1
2
3
12.1.1 When the recording paper has
jammed inside of the unit
The display will show the following:
– “Paper Jammed”
“Open Left Cover”
“Hot Caution”
– “Paper Jammed”
b
“Open Left Cover Hot Caution”
Caution:
L During or immediately after printing,
the fuser unit (3) gets hot. Wait until
the fuser unit cools down before
removing the jammed paper.
94
12. Paper Jams
2 Remove the jammed paper.
L If paper is jammed inside the left cover, see case
1 to case 5 (page 95 to page 97).
L If paper is not jammed inside the left cover, see
case 6 (page 97).
Case 1:
When the recording paper has jammed near the
rollers:
Remove the jammed paper (4) carefully by pulling it
upward.
4
Case 3:
When the recording paper has jammed near the
fuser unit:
1. Push down both green levers (6) until they stop .
6
Case 2:
When the recording paper has jammed near the
drum and toner unit:
Remove the jammed paper (5) carefully by pulling it
upward.
5
2. When the recording paper has jammed inside
the fuser unit:
Remove the jammed pa p er (7) carefully by
pulling it toward you.
7
95
12. Paper Jams
When the recording paper has jammed over
the fuser unit:
Push down the upper green lever (8), and
remove the jammed paper (9) carefully by
pulling it toward you.
8
9
3. Push up the green levers (j) to the original
position.
Case 4:
When the recording paper has jammed near the
recording paper exit:
1. Push down both green levers (k) until they stop .
k
j
2. Remove the jammed pa p er (l) carefully by
pulling it rightward.
l
96
12. Paper Jams
3. Push up the green levers (m) to the original
position.
m
Case 5:
When the recording paper has jammed inside of
the automatic duplex unit:
When the recording paper has jammed near the
roller:
Remove the jammed paper (n) carefully by pulling it
upward.
When the recording paper has jammed near the
automatic duplex unit:
Remove the jammed paper (o) carefully b y pulling it
toward you.
o
Case 6:
When the recording paper has jammed near the
standard input tray:
1. Pull the standard input tray (p) until it clicks into
place, then pull it completely out, lifting the front
part of the tray.
n
p
97
12. Paper Jams
2. Remove the jammed paper (q) carefully by
pulling it toward you.
q
3. Insert the standard input tray into the unit, lifting
the front part of the tray . Then push it completely
into the unit.
12.1.2 When the recording paper has
jammed near the lower input tray
The display will show the following:
– “Paper Jammed”
“Open Tray #2”
“Left Cover”
– “Paper Jammed”
b
“Open Tray #2 Left Cover”
1 Open the cover (1) at the left side of the lower input
tray.
3 Close the left cover.
1
2 Remove the jammed paper (2).
2
98
12. Paper Jams
3 Close the cover at the left side of the lower input tray.
12.1.3 When the recording paper is not fed
into the unit properly
The display will show the following:
– “Check Pick Up Input Tray #1” (standard
input tray)
– “Check Pick Up Input Tray #2” (lower input
tray)
1 Pull the paper input tray until it clicks into place, then
pull it completely out, lifting the front part of the tray.
Remove the recording paper and straighten.
2 Re-load the recording paper.
3 Insert the paper input tray into the unit, lifting the
front part of the tray. Then push it completely into the
unit.
Note:
L If the message is still displayed, check the recor ding
paper specifications and load the recording paper
again. See page 14 and page 79 for details.
99
12. Paper Jams
12.2 Document jams (Automatic
document feeder)
Caution:
L Do not pull out the jammed document forcibly
before lifting the ADF cover.
1 Open the ADF cover (1) while holding the
document cover (2).
2 When the document has jammed near the
document entrance:
Remove the jammed document (3) carefully.
3
When the document has jammed near the
document exit:
Open the document tray (4) and remove the
jammed document (5) carefully.
4
1
5
2
3 Close the ADF cover.
100
4 Press {Stop} to clear the message.
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