Kyocera FS-1020MFP, FS-1025MFP, FS-1040, FS-1041, FS-1060DN User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, and Windows Server® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries.

All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments.

User Interface screen captures shown in this guide may differ depending on your printing system.

This user guide and its contents were developed for the GX 5.2 driver.

Models supported by the GX printer driver

FS-1040

FS-1041

FS-1060DN

FS-1061DN

FS-1020MFP

FS-1025MFP

FS-1120MFP

FS-1125MFP

FS-1220MFP

FS-1320MFP

FS-1325MFP

© 2012 KYOCERA Document Solutions Inc.

Table of Contents

Chapter 1	Installation
	Preparing to Install the Driver ........................................................................................................	1-1
	European Default Duplex ..............................................................................................................	1-1
	Express Install ...............................................................................................................................	1-2
	Installing with Express Install ...................................................................................................	1-2
	Custom Install ...............................................................................................................................	1-3
	Installing with Custom Install ...................................................................................................	1-4
	Editing Driver Properties ..........................................................................................................	1-5
	Editing Utility Properties ..........................................................................................................	1-6
	Upgrade ........................................................................................................................................	1-7
	Upgrading Driver Components ................................................................................................	1-7
	Maintenance .................................................................................................................................	1-7
	Documents ....................................................................................................................................	1-7
	Uninstall ........................................................................................................................................	1-7
	Uninstalling Driver Components ..............................................................................................	1-7
Chapter 2 Printer Driver Settings Access
	Changing the Default Driver Settings ............................................................................................	2-1
	Accessing Device Settings ............................................................................................................	2-1
Chapter 3	Device Settings
	Device Options ..............................................................................................................................	3-1
	Memory .........................................................................................................................................	3-1
	Administrator Settings ...................................................................................................................	3-1
	General ....................................................................................................................................	3-1
	Lock Settings ...........................................................................................................................	3-2
	User Settings .................................................................................................................................	3-4
	Identification ............................................................................................................................	3-4
	Units ........................................................................................................................................	3-4
	Language Preference ..............................................................................................................	3-4
	Compatibility Settings ....................................................................................................................	3-5
	Media Source Enumeration .....................................................................................................	3-5
	Ignore Application Collation .....................................................................................................	3-5
	Combine Source and Media Type Lists ...................................................................................	3-6
Chapter 4	Quick Print
	Quick Print Options .......................................................................................................................	4-1
	Common Printing Options .......................................................................................................	4-1
	Collate .....................................................................................................................................	4-2
	Duplex Printing ........................................................................................................................	4-2
	Manual Duplex ........................................................................................................................	4-3
	Multiple Pages per Sheet ........................................................................................................	4-3
	Edit Quick Print ........................................................................................................................	4-3
	Profiles ..........................................................................................................................................	4-4

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	Selecting a Profile ....................................................................................................................	4-4
	Saving a Profile .......................................................................................................................	4-4
	Editing a Profile .......................................................................................................................	4-5
	Importing a Profile ...................................................................................................................	4-5
	Exporting a Profile ...................................................................................................................	4-6
	Application Based Printing .......................................................................................................	4-6
Chapter 5	Basic
	Basic Settings ...............................................................................................................................	5-1
	Source and Media Types ..............................................................................................................	5-2
	Printing with Manual Feed .......................................................................................................	5-2
	Print Size and Page Size ...............................................................................................................	5-3
	Creating a Custom Page Size .................................................................................................	5-3
	Printing with Custom Size Pages .............................................................................................	5-4
	Duplex Printing ..............................................................................................................................	5-4
	Printing in Duplex Mode ..........................................................................................................	5-5
	Manual Duplex ..............................................................................................................................	5-5
	Printing with Manual Duplex ....................................................................................................	5-5
	Collate ...........................................................................................................................................	5-6
	Printing Collated Documents ...................................................................................................	5-6
	Quality ...........................................................................................................................................	5-6
	Print Preview .................................................................................................................................	5-7
	Previewing a Print Job .............................................................................................................	5-7
	Kyocera Logo ................................................................................................................................	5-7
	Displaying Version Information ................................................................................................	5-7
Chapter 6	Layout
	Multiple Pages per Sheet ..............................................................................................................	6-1
	Printing Multiple Pages per Sheet ...........................................................................................	6-1
	Scaling ..........................................................................................................................................	6-2
	Setting Scaling on the Page ....................................................................................................	6-2
	Gutter ............................................................................................................................................	6-2
	Creating a Gutter .....................................................................................................................	6-2
	Booklet ..........................................................................................................................................	6-3
	Printing a Booklet ....................................................................................................................	6-3
	Poster ............................................................................................................................................	6-3
	Printing a Poster ......................................................................................................................	6-4
Chapter 7	Imaging
	Print Quality and Custom Quality ..................................................................................................	7-1
	Reduced Speed Mode ..................................................................................................................	7-1
	EcoPrint ........................................................................................................................................	7-2
	Graphics ........................................................................................................................................	7-2
	Selecting Graphics Settings ....................................................................................................	7-2
	Pattern Scaling ........................................................................................................................	7-2
	Inversion Options ....................................................................................................................	7-2
	Adjusting Grayscale ......................................................................................................................	7-3
	Text and Graphics Effects .............................................................................................................	7-3
Chapter 8	Job
	Job Storage ...................................................................................................................................	8-1
	Setting up Print Boxes .............................................................................................................	8-2
	Printing to a Print Box ..............................................................................................................	8-2
	Printing from a Print Box ..........................................................................................................	8-2
	Job Name ......................................................................................................................................	8-3

ii	User Guide

Don't Use Application Name ....................................................................................................	8-3
Overwrite Job Name ................................................................................................................	8-3
Selecting a Job Name .............................................................................................................	8-3

Chapter 9 Advanced

Watermark ....................................................................................................................................	9-1
Adding or Editing a Watermark ................................................................................................	9-1
Selecting Pages for Watermark ...............................................................................................	9-2
Enable Client Profile ......................................................................................................................	9-3
Glossary ..................................................................................................................................................................	i

Printer Driver

iii

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences. There are two methods of installation. Express Install is a quick and easy way to install a driver and certain features in package form. Custom Install lets you select from individual drivers and utilities. In the Product Library window you can also uninstall drivers and utilities with the Uninstall option.

You can click Maintenance to run certain utilities from the Installer window. Click Documents to access the readme, driver user guide, and other materials. With Upgrade you can update the driver software to a newer version. Upgrade is only available if there is a product that needs to be upgraded.

Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.

Preparing to Install the Driver

1

2

This section describes the initial steps to take before you install the printer driver.

In Windows 7 and Windows Vista with a USB connection, a driver installation can be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue to install the driver from the supplied installation disc for an expanded feature set. In Windows, if the Found New Hardware Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

Turn on the computer and the printer.

Insert the Product Library disc into the disc drive. The application should start automatically.

Note: If the Product Library fails to start after inserting it into the disc drive, use Windows Explorer to locate Setup.exe on the local drive and double-click to open.

3	The Product Library window appears with the license dialog box. Read the
	license agreement and then click Accept to proceed.
4	At the bottom of the window, select your language from the list.

European Default Duplex

Printing on both sides of a sheet of paper (duplex mode) reduces paper consumption and helps conserve environmental resources. Duplex mode also lowers costs by reducing the amount of paper that must be purchased. We

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Installation

recommend that printing systems capable of duplex printing use duplex mode by default. This can be set in the printer driver installation process for European locations only.

After you click Express mode or Custom mode in the Installer, if the operating system locale is EU and time zone is GMT 0, GMT +1 or GMT +2, a message about resource and energy conservation appears. Read the message, and then click OK.

After installation is successful, an Enable Duplex check box is displayed on the Finished page. Select the check box to have the driver automatically default to duplex mode. Exceptions to the default can afterward be made by selecting options in the driver Quick Print or Basic tabs.

Express Install

Express Install refers to quick device, driver, and utility installation for a USB or network connection. The installation application discovers printing devices that are turned on, and connected by USB or network cable. One or more compatible devices, drivers, and utilities can be installed together.

Installing with Express Install

	This section describes the express installation procedure of devices, drivers,
	and utilities in Windows operating systems.
	If the installer cannot find your printing device, contact your system
	administrator.
1	Ensure that your printing device and computer are turned on and connected by
	USB or network cable.
2	When the installer starts, Express Install is displayed as the default window.
	Otherwise click the Express Install button to return here from other windows.
3	In the Express Install window, the installer looks for your printing device. Each
	discovered device is displayed in the device list as an icon with a model name
	and location (USB port or IP address).
	If your device is discovered, select your model in the device list.
	If discovery does not find your device, remove and reinsert the USB or network
	cable, and ensure that it is connected properly. Click the circular arrow icon to
	refresh the discovery.
4	You can also find a device by typing a partial or full search term in the search
	text box above the device list. You can search the discovered devices by model
	name, IP address, or USB port. The results are displayed in the device list. If the
	search finds your device, select it. Click the x icon to clear the text box, and
	return to the list of all discovered devices.
5	You can select Use host name as port name to use a host name for the
	Standard TCP/IP port. (Not available with a USB connection.)
6	The installer automatically selects the Driver Package from the feature list. Or
	you can click it to switch between clearing and selecting it. Move the pointer

over a product icon to see a description of the contents.

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Installation

7 Review your settings. At least one device and one product must be selected to enable the Install button. If your settings are correct, click Install.

Note: In Windows XP, or Windows Server 2003, if the Hardware Installation warning dialog box appears, click Continue Anyway. In Windows 7, Windows Vista, or Windows Server 2008, if a warning dialog box appears stating

Windows can't verify the publisher of this driver software, click Install this driver software anyway.

8 You can expand or collapse the installation detail by clicking the arrow. When the installation completes successfully, on the Finished page you can select from the following options. These options only appear after a printer driver installation.

Print a test page

Select this option to test the connection and operation of the printing device. If the installation is successful, the Windows Printer Test Page, containing your computer name and information on your printer driver and port settings, prints at the newly installed printing device.

Show Quick Print tab

This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in

Device Settings > Administrator > General.

9 To exit the installer application click Finish.

A message may appear if there is a software installation failure. After clicking Finish, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Custom Install

Custom Install applies to detailed device, driver, and utility installation for a USB or network connection. The installer can discover devices that are turned on, and connected by USB or network cable, or you can manually select the driver from the available drivers. You can specify the port, utilities, and other options.

Selections in the Custom Install window display a gray or blue background. Drag and drop functionality is supported. You can click an arrow to expand or collapse a selection box. You can install more than one product from each list, but they must be selected and moved to the Products to Install list one by one.

In Windows 7, Windows Vista, and Windows Server 2008 only, the XML Paper Specification (XPS) driver provides the most efficient method for displaying, processing, and printing documents. Windows Vista and Windows Server 2008 require the following update: Service Pack 2 with Platform Update for Windows (KB 971644).

In the Custom Install drivers list, select GX XPS DRIVER. Click the arrow to move it to the Products to Install list.

The output of print to file is not an XPS-compatible format and cannot be viewed by Microsot XPS Viewer

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Installation

Installing with Custom Install

	This section describes the custom installation of printing devices, drivers, and
	utilities in Windows operating systems.
	If the installer cannot find your printing device, contact your system
	administrator.
1	Ensure that your printing device and computer are turned on and connected by
	USB or network cable.
2	Click the Custom Install button.
	To discover a printing device, proceed to step 3. To add a printing device model
	and port name, proceed to step 4.
3	In the Custom Install window, the installer searches for your printing device.
	Each discovered printing device is displayed in the Devices list as an icon with
	a model name and location (USB port or IP address). To view the list without
	icons, under the Devices list click the Switch to list view icon. You can click
	the headings of all lists to adjust the sizes of the columns. Under the Devices
	list, you can also click one of the icons to select all devices, or clear all devices.
	If your printing device is discovered, proceed to step 5.
4	If discovery does not find your printing device, you can add it. Click the Add
	custom device icon.
	In the Devices dialog box, select from the Model list of supported models, and
	the Port name list of all local and network ports. To add a port connected to
	your system, click Add Port. Click OK in the Devices dialog box. The printing
	device appears in the Products to Install list. Proceed to step 6.
	If you are unable to discover or add your printing device, contact your
	Administrator.
5	Select a printing device from the Devices list, and click the arrow to move it to
	the Products to Install list.
6	Select a driver from the Drivers list, and click the arrow to move it to the
	Products to Install list. One or more drivers are required to enable the Install
	button.
7	Select a utility from the Utilities list, and click the arrow to move it to the

Products to Install list. The utility will be installed with each printing device and driver set in the Products to Install list. Utilities are not required to enable the Install button. Selections vary according to the printing system model.

KYOCERA Net Viewer

Lets you organize and monitor network printing device information with many different features that are available, through default views, as well as custom views that you can create.

KYOCERA Client Tool

Gives you quick access to frequently-used features and settings, plus the current status of all supported printing devices. You can also order toner, download printer drivers, access KYOCERA Net Viewer, open the company website, and view printing system documentation.

FAX Address Book Utility

Printer Driver

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Installation

	The FAX Address Book Utility lets you create and maintain FAX address
	entries, and create group faxes. The addresses can be stored on the printing
	device or your computer.
8	If you want to remove a product from the Products to Install list, select it and
	click Remove at the bottom of the list box. To remove all products, click
	Remove all.
9	You can select Use host name as port name to use a host name for the
	Standard TCP/IP port. (Not available with a USB connection.)
10	For each printing device and driver combination in the Products to Install list,
	you can click the Edit icon to open a dialog box with installation options for the
	drivers. Make your selections from the available options. See Editing Driver
	Properties and Editing Utility Properties for details. For some utilities you can
	click the Edit icon to see installation or upgrade information.
11	Review your settings. At least one printing device and driver, or a utility, must be
	selected to enable the Install button. If your settings are correct, click Install.
	Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
	warning dialog box appears, click Continue Anyway. In Windows 7, Windows
	Vista, or Windows Server 2008, if a warning dialog box appears stating
	Windows can't verify the publisher of this driver software, click Install this
	driver software anyway.
12	You can expand or collapse the installation detail by clicking the arrow. When
	the installation completes successfully, on the Finished page you can select
	from the following options. These options only appear after a printer driver
	installation.
	Print a test page
	Select this option to test the connection and operation of the printing device.
	If the installation is successful, the Windows Printer Test Page, containing
	your computer name and information on your printer driver and port settings,
	prints at the newly installed printing device.
	Show Quick Print tab
	This selection lets you define basic print options into group profiles that can
	be accessed easily. The Show Quick Print tab option also appears in
	Device Settings > Administrator > General.
13	To exit the installer application click Finish.
	A message may appear if there is a software installation failure. After clicking
	Finish, retry the installation. If the same message appears again, contact your
	system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Editing Driver Properties

You can select driver properties for drivers in the Products to Install list.

1 In the Product Library window, click the Custom Install button.

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Installation

2

3

In the Products to Install list, click the Edit icon in one of the device products.

The Device dialog box opens and displays the model name and the IP address or USB. If there is a driver assigned, the driver options are displayed. If there is more than one driver, the options for each driver are accessed by a tab. Select the tab of the driver you want to configure.

4

5

6

Type a Printer name for the device to a maximum of 63 characters.

Select Share the printer if you want others to use this printing device.

If Share the printer is selected, you can type a shared name for the printing device to a maximum of 63 characters.

7	If you prefer most or all of your print jobs go to this printing device, select Set as
	default printer.
8	Click OK for the application to save your settings and return to the Custom
	Install window.

Editing Utility Properties

1

2

3

You can view or edit information for some utilities in the Products to Install list. This feature is unavailable for some printing system models.

In the Installer window, click Custom Install.

In the Products to Install list, click the Edit icon in one of the utility products.

A dialog box opens and displays utility information.

KYOCERA Net Viewer

Device Management

Finds devices and manages device settings.

Account Management

Establishes accounts for device groups and manages the account settings.

Host Management

Manages printer drivers and print queues.

KYOCERA Client Tool

You can set up an address to order replacement toner by e-mail or on the web:

Send e-mail

Type an e-mail address and then click OK to open your default e-mail program.

Open Web page

Type a web address, and then click OK to open the web page in your default web browser.

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Installation

Upgrade

The Installer can detect older driver or utility components. It creates a list of those components in the Upgrade window.

Upgrading Driver Components

1

2

3

4

Maintenance

You can select driver or utility components and upgrade them to the most recent version.

In the Product Library window, click Upgrade.

From the Products to Upgrade list, select drivers and utilities to upgrade on your computer.

To start the upgrade, click Upgrade.

In the Finished dialog box, click Finish.

In the Product Library window, click the Maintenance button to access utilities that provide useful features. Select an application and click Run. The following utility is available:

KYOCERA Client Tool

KYOCERA Client Tool provides quick access to common device features and settings, plus the current status of all supported devices. You can also use KYOCERA Client Tool to order toner and view printer documentation.

For system requirements and other information about a particular utility, see that utility’s user guide.

Documents

In the Product Library window, click Documents to access documents about the driver and utilities. Select a document and click Open. Acrobat Reader 8.0 or newer is required to view PDF files.

Uninstall

The uninstaller can find the printing system drivers on your local drive. It creates a list of those components in the Uninstall window. If you uninstall a driver, devices using that driver will also be removed.

Uninstalling Driver Components

	You can select drivers or utilities to remove from your local drive.
1	In the Product Library window, click the Uninstall button.
2	Select components from the list to uninstall. Select by device model, or click the
	plus sign to expand a list of individual devices. Below the list you can also click

icons to select all the check boxes, or to clear them.

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Installation

3

4

To start the uninstall, click Uninstall.

In the Finished dialog box, click Finish.

Printer Driver

1-8

2Printer Driver Settings Access

The following information is for printer driver access. To access the KYOCERA Client Tool, see the KYOCERA Client Tool User Guide. The printer driver software can be accessed from the Print dialog box of an application, from Windows’ Start, or from the KYOCERA Client Tool application. If accessed from an application, changes made to driver settings remain in effect until the application ends. If accessed from Windows’ Start or KYOCERA Client Tool, changes are maintained as the default printer settings.

Changing the Default Driver Settings

1

2

3

4

Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application.

Depending on your operating system, click Start, then:

Windows 7: click Devices and Printers.

Windows Vista, Windows Server 2008, and Windows Server 2008 R2: click

Control Panel and then double-click Printers.

Windows XP and Windows Server 2003: click Printers and Faxes.

Right-click your printing system model and click Printing Preferences.

In the Printing Preferences dialog box, select the desired features in all tabs.

Click OK to save the settings.

Accessing Device Settings

1

2

You can open Device Settings from any of the most commonly used Windows operating systems.

Depending on your operating system, click Start, then:

Windows 7: click Devices and Printers.

Windows Vista, Windows Server 2008, and Windows Server 2008 R2: click

Control Panel and then double-click Printers.

Windows XP and Windows Server 2003: click Printers and Faxes.

Right-click your printing system model, then:

Windows 7: click Printer properties.

Windows Vista, Windows Server 2008, Windows Server 2008 R2, Windows XP, and Windows Server 2003: click Properties.

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Printer Driver Settings Access

3 Click Device Settings.

Printer Driver

2-2

3 Device Settings

In Device Settings you can select Administrator, User, and Compatibility settings.

Device Options

This feature displays the installed paper feeder.

Memory

This feature displays the amount of memory in the printing system.

Administrator Settings

Administrator Settings lets you set options that include controlling accessibility, displaying features in the interface and setting a password to control access to the Administrator Settings options. (Selections vary according to printing system model.)

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

An administrator can control the display of the Quick Print tab and other miscellaneous settings.

Show Quick Print Tab

This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility.

With a cleared check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.

To enable this feature, in Device Settings > Administrator Settings >

General, select Show Quick Print tab.

With a selected check box for the Show Quick Print tab, the tab appears in the

Printing Preferences dialog box. When you select the Show Quick Print tab check box, you can access additional check boxes:

Hide other tabs displays only the Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access Printing

Preferences.

Hide Edit Quick Print control prevents users from customizing the Quick

Print tab.

Associate Profile with Application

This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:

3-1	User Guide

Device Settings

A profile must be created in the Profiles dialog box, accessed from any

Printing Preferences tab.

An association must be created between a profile and an application in the

Application Based Printing dialog box, accessed from the Profiles dialog box.

To enable this feature, in Device Settings > Administrator Settings > General, select Associate Profile with application.

Password Protect Administrator Settings

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. If selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator Settings options.

Setting the Administrator Password

	You can set a password to prevent unauthorized changes in the Administrator
	Settings dialog box.
1	In Device Settings > Administrator > General, select Password protect
	administrator settings.
2	In the Password dialog box, enter a password, using at least 4 and no more
	than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

1

2

3

You can remove the administrator password.

In Device Settings, click Administrator.

In the Enter Password text box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect administrator settings check box and click OK.

Lock Settings

An administrator can specify settings in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in Device Settings > Administrator Settings > Lock Settings. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.

Locking a setting will also lock the feature where it appears in other tabs. For example, selecting Lock Multiple pages per sheet will also select and lock that feature in the Quick Print and Layout tabs.

The administrator can also set a password that is required to temporarily unlock a feature.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Locking Driver Settings

You can select driver settings to lock, so that the settings are applied to all print jobs.

Printer Driver

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