BT Freelance XA 500 User Manual

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

User Guide

BT FREELANCE

This equipment is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access

to emergency services.

This product is intended for connection to analogue public switched telephone networks and private switchboards in the UK.

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Please open this page for an ‘At a glance’ guide to your Freelance XA 500

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Please open this page for a further ‘At a glance’ guide to your Freelance XA 500

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Please open this page for a further ‘At a glance’ guide to your Freelance XA 500

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

At a glance

BT Freelance XA 500 Handset

Redial/Pause button

To redial one of the 5 last numbers called.

Also used to enter a pause in a stored number.

Phonebook button

Use to access the 50 names and numbers stored in the phonebook.

Q

u

	l
ia
ickd

P

Redial

Delete/Secrecy button

Use to delete digits entered incorrectly and numbers in

	S
the Calls list. Also used to mute a call so the caller	ecrecy
cannot hear you talk to someone close by.	1
Skip button	4		G
			HI
Keypad	7		RS
			PQ

Recall button

For use with a switchboard/PBX and

BT Calling Features.

Also used to switch the handset on or off.

Vol

C

a

l l s

	2	AB
		C
	5	J
		KL
	8	TU
		V
	0

R

Red light

To indicate that the phone is ringing or in use.

you the name and number you have dialled the handset.

Volume button

Use to adjust the handset earpiece speech volume and handset and base ringer volume.

Also used to scroll through the directory, redial and calls list.

		Menu button
	M
	enu

Use to access and select the options in the menu.

receive and end calls.

3	D
		EF
6	M
	N
		O
9	W	Z	Conference button
	XY

Allows you to hold a three-way conversation.

Int	between handsets registered
	an external call to an

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

At a glance

Page button

Press to page the handset.

Volume

Adjust the loudspeaker volume.

Power/In Use light

Flashes when the handset is in use.

Answer on/off

Switches the answering machine on and off.

Also allows you to select your outgoing message.

Comes on to indicate

Deletes recorded messages and

BT Freelance XA 500 Base

Page						Stop
Vol						Skip
						Skip
Answer				8 Play
on / off		Del
				Messages
B	T	Fr				0
					0
				A5
			eelance X

Stop

To stop message playback.

Skip forward

Lets you skip forward through your messages and memos.

Also allows you to set the answer delay.

Allows you to select your Answer Only outgoing message.

backwards through your

.

to switch the audible or off.

your Answer and Record

.

your messages.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Quick guide to the handset display icons

	Handset 1		EXT
	Displays the		INT	Idle screen
	number of the		HANDSET	1
	handset at all
	times.
	Icon	Steady		Flashing
	EXT	External line in use		Incoming call
	INT	Internal call		Internal call from another handset
		New call in Calls list
	EXT	3 way conversation in progress
	INT
				Battery exhausted
		Battery weak
		Battery half-full
		Battery full
		Phonebook
		Menu in use
		Handset linked to base station		Out of range or searching for base station

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Menu Structure

TAM menu			TAM menu			(Flashes on display when in TAM menu.)
		This is a handset				See page 45 ‘Using the Freelance XA 500
		announcement menu.				answering machine via the handset’.
Phonebook			Add
			Delete
			Modify
Setup			Base Vol			Volume 1.....5
						Vol Off
			Base Mel			Melody 1.....5
			Sel Base			Base 1.....4
						Auto
			Del HS			PIN?			Handset 1.....5
			Pin Code			PIN?			New PIN
									Retype
			Priority			On
						Off
						Select			Base
									Handset 1.....5
			Dial Mode			Tone
						Pulse
			Recall			Recall 1
						Recall 2
			PABX			PBX1			PIN?
						PBX2			PIN?
						Pause			3 Sec
									5 Sec
			Default			PIN?

Cont......

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Handset			Beep			Keytone		On or Off
						Low Batt		On or Off
						Outrange		On or Off
			Ring Vol			Volume 1.....5
						Vol Off
			Ear Vol			Ear Vol 1.....5
			Int Mel			Melody 1.....5
			Ext Mel			Melody 1.....5
			Auto Ans			On
						Off
			Name
			Language			English
						Francais
						Deutsch
						Nederl
						Italiano
						Espanol
						Portuges
						Norsk
						Dansk
						Svenska
						Suomi
Register			Base 1.....4			PIN?

Important. If you make a mistake you can return to the previous menu heading by pressing the DEL button. If you press and hold the DEL button at any time you will return to the idle screen. After 30 seconds if no buttons are pressed the handset will automatically return to the idle screen.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

In this guide

Note

In this user guide, we’ve included helpful tips and useful notes. They are shown in a white box like this.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Introduction

Your Freelance XA 500 has been designed for ease of use and made to the high standards set by BT.

This user guide applies to both single and multiple handset systems.

Please read the instructions carefully before use and retain this user guide for future reference.

Unpacking your

Freelance XA 500

If anything is missing, please contact your place of purchase immediately.

Freelance XA 500

base station

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Freelance XA 500 handset

2 x AAA rechargeable batteries (NiMH)

Power supply for base station(Item code: 005391)

Telephone line cord

One belt clip

In addition:

If you have purchased the Freelance XA 500 Twin.

Freelance XA 500 handset Freelance XA 500 charger

2 x AAA rechargeable batteries Power supply for the charger (Item code: 003313)

If you have purchased the Freelance XA 500 Trio.

2 Freelance XA 500 handsets

2 Freelance XA 500 chargers

4 x AAA rechargeable batteries

2 x power supply for the chargers (Item code: 003313)

If you have purchased the Freelance XA 500 Quad.

3 Freelance XA 500 handsets

3 Freelance XA 500 chargers

6 x AAA rechargeable batteries

3 x power supply for the chargers (Item code: 003313)

Note

If you have purchased one of the multiple handset packs the handsets come pre-registered.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

For your records

Date of purchase:

Place of purchase:

Serial number:

(On the underside of the base)

For guarantee purposes proof of purchase is required so please keep your receipt.

Enter your Base station PIN here:

See page 28 for more information.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Safety information

General

Only use the power supply included with the product. Using an unauthorised power supply will invalidate your guarantee and may damage the telephone. The power supply item code for the base station is 005391. The power supply item code for the charger is: 003313 (only available if you have purchased the Freelance XA 500 Twin, Trio or Quad).

For the handset use only approved Nickel Metal Hydride (NiMH) rechargeable batteries. Never use other batteries or conventional alkaline batteries. Recommended batteries should have a power rating of 550mAh 1.2V. Batteries are available from the Freelance XA 500 Helpline on 08706 058 047.

Do not open the handset, base station or charger. This could expose you to high voltages or other risks. Contact the Freelance XA 500 Helpline for all repairs.

Radio signals transmitted between the handset and base may cause interference to hearing aids.

It is recommended that advice from a qualified expert be sought before using this product in the vicinity of emergency/ intensive care medical equipment.

It is recommended that if you have a pacemaker fitted, you check with a medical expert before using this product.

Your product may interfere with other electrical equipment, e.g. TV and radio sets, clock/alarms and computers if placed too close. It is recommended that you place your product at least one metre away from such appliances to minimise any risk of interference.

Never dispose of the batteries in a fire. There is a serious risk of explosion and/or the release of highly toxic chemicals.

Cleaning

Simply clean the handset and base with a damp (not wet) cloth, or an anti-static wipe.

Never use household polish as this will damage the product.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Never use a cause a static

Environmental

Do not expose

The product the batteries This is normal recommend the product wood to avoid

Do not stand carpets or generate fibres, locations

of air over its

Do not submerge your product

use it in damp as bathrooms

Do not expose fire, explosive conditions.

There is a phone could electrical

that you unplug telephone line of the storm

Battery performance

The charge capacity of rechargeable batteries will reduce with time as they wear out, so reducing talk/standby time of the handset. Eventually they will need to be replaced. New batteries can be obtained from the Helpline on 08706 058 047.

After charging your handset for the first time, subsequent charging time for the batteries is approximately 6-8 hours a day. Batteries and case may become warm during charging, this is normal.

Under ideal conditions, the handset batteries should give about 12 hours talktime or 150 hours standby on a single charge. (This does not mean you can unplug the base station or leave it for this length of time without charge.)

Please note, however, that new NiMH batteries do not reach full capacity until they have been in normal use for several days.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Setting up

Follow these steps to set up your Freelance XA 500 ready for use.

Plan the location

Situate your product close enough to the telephone and mains power supply so that the cables will reach.

Make sure it is at least 1 metre away from other electrical products to avoid interference.

1Connect the power supply cable

Plug the power supply cable into the power socket on your Freelance XA 500 base. The green Power/In Use light comes on.

2Plug the power supply adaptor into the wall socket

Your Freelance XA 500 will announce the default settings of the answering machine. See page 17.

Note

The base station must be plugged into the mains power socket at all times.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Warning

Under no circumstances should non-rechargeable batteries be used. Only use the approved batteries. Using unapproved batteries will invalidate your guarantee and may damage the telephone.

3 Insert the batteries

Insert the two batteries supplied, as indicated on the markings inside the battery compartment and slide the battery compartment shut. The handset display will show HANDSET 1. This means one handset is registered to the base. (If you have purchased the Freelance XA 500 Twin, Trio or Quad the additional handset(s) will show HANDSET 2/3/4.

4Charge the handset batteries for at least 16 hours

Before you use your Freelance XA 500 for the first time it is important to have the handset batteries fully charged. Place the handset on the base.

You will hear a long beep. The red charging light on the base will come on and the battery icon will be shown on the display. Leave the handset to charge continuously for at least 16 hours to reach full charge.

Note

The charging light will remain lit even when the batteries are fully charged.

Battery levels

Battery low warning

If the handset battery symbol is empty, you will hear a warning beep every 10 seconds, you will need to recharge your handset before you can use it.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Out of range

The symbol on your handset display indicates when you are in range of the base station.

If the symbol flashes and you hear a warning beep, you are out of range and will need to move closer to the base station.

Signal Strength

The Freelance XA 500 has a range of up to 300 metres outdoors and up to 50 metres indoors. This is in ideal conditions. The range will be reduced when there is no clear line of sight between the base and the handset. Thick stone walls can severely affect the range.

Helpline

If you are experiencing difficulty, please call the BT Freelance XA 500 Helpline on

08706 058 047.

If you have purchased the Freelance XA 500 Twin, Trio or Quad packs insert the batteries into your additional handsets as shown on page 14.

6Connect and charge the Freelance XA 500 handsets

Plug the power supply cable with the red connector into the power socket on your Freelance XA 500 charger.

supply the wall socket.

handset onto the The red charging come on. Leave to charge

for at least 16 reach full charge.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

7Connect the telephone line cord to the base

Menu

Plug the telephone line cord into the line socket on your base and connect the other end to the telephone line socket on your wall.

You can change the day and time as required.

Press the button twice on the Freelance XA 500 handset.

Note

The main menu announcements are automatically announced through the handset earpiece when the button is pressed twice.

0

8 To set the day and time

The message counter on the base unit will flash between 0 and C until the day and time are set.

The day and time must be set using the Freelance XA 500 handset.

Your Freelance XA 500 automatically adds the day and time to all messages and memos received.

When you first switch the power on, the clock is set to Sunday, 12.01pm.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

For example:

1 1415 = Sunday 2.15pm.

Or

5 0915 = Thursday 9.15am.

You will then hear your setting confirmed.

Del	Press the DEL button
Secrecy	twice to return the
	handset to standby.

Note

If you have any difficulties setting up your Freelance XA 500 please call the Helpline on

08706 058 047.

Note

day and time is entered the prompt will “Incorrect, please set

. Enter the correct setting 15 seconds otherwise the will return to standby

. If the day and time is incorrectly three times

will return to standby.

Please see the table below for your Freelance XA 500 default settings.

Freelance XA 500 Default

Settings Table

Feature	Default Setting
Day/Time Stamp	Sunday 12:01 pm
Answer Delay	Your answering machine
	will answer after 6 rings
Audible Message
Alert Tone	OFF

Outgoing Message Answer and Record “Hello your call cannot be taken at the moment so please leave your message after the tone”.

Answer Mode	ON
Base ringer level	High
Base loudspeaker
volume	Level 5
PIN code	0000
Dialling mode	Tone

If you wish to personalise your answering machine settings, for example record your own outgoing message etc, please see “Setting up and personalising your answering machine” beginning on page 33.

The Freelance XA 500 answering machine will now be switched ON and set to its default settings and is now ready for use.

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Freelance XA 500 ~ 2nd Edition ~ 30th May ’03 ~ 5210

Using the telephone

To switch the handset on and off

Press and hold the

R RECALL/ POWER button to switch the handset off.

To switch the handset on, press and hold the

R RECALL/ POWER button again.

Making and receiving calls

To make an external call

Press the TALK button. You will hear the dial tone and the display will show the EXT symbol.

Enter the number you want.

Or

Preparatory dialling

Enter the number to be dialled.

The number is shown in the display.

(If you make a mistake, Del press the DEL button to

Secrecy	remove the incorrect digit.)
	When you have entered
	the number correctly,
	press the TALK button to
	dial the number.

To end a call

Press the TALK button or place the handset back on the base.

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