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See & Share
Conferencing Software™
User guide
D13166 05
March, 2009
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Contents
Contents
Overview ............................................................................................................................... 4
Introducing See&Share Conferencing Software ...................................................................................... 4
What would you like to do? ...................................................................................................................... 4
System Requirements ............................................................................................................................. 4
System requirements ........................................................................................................................ 4
Software Requirements .................................................................................................................... 4
Getting See&Share Conferencing Software ............................................................................................ 5
The See&Share Software Interface ......................................................................................................... 5
Starting and Exiting See&Share Software ............................................................................................... 6
Joining a Conference ........................................................................................................... 8
Joining a conference from an email invitation ......................................................................................... 8
Joining a Conference from See&Share Software .................................................................................... 9
Searching for a Conference ................................................................................................................... 10
Roles within a Conference ..................................................................................................................... 10
Creating a Conference ....................................................................................................... 11
Connecting to a See&Share Software Server ....................................................................................... 11
Sending Invitations to Participants ........................................................................................................ 12
Presenting a Conference ................................................................................................... 13
Sharing Your Desktop............................................................................................................................ 13
Changing Conferencing Settings ........................................................................................................... 13
Viewing the List of Participants (for Owners and Presenters) ............................................................... 15
To hide or show the conference snapshot window ............................................................................... 15
Chatting with Other Participants ............................................................................................................ 16
Enabling Remote Control ...................................................................................................................... 17
Changing the Shared Area on Your Desktop ........................................................................................ 18
Monitoring the Conference’s Performance ............................................................................................ 19
Participating in a Conference ............................................................................................ 21
Changing the Viewing Options .............................................................................................................. 21
Viewing the List of Participants .............................................................................................................. 21
Chatting with Other Participants ............................................................................................................ 21
Taking Over Sharing .............................................................................................................................. 22
Remote Control of the Presenter’s Desktop .......................................................................................... 23
Monitoring the Conference’s Performance ............................................................................................ 23
Drawing on the Shared Desktop ....................................................................................... 25
Writing on the Shared Desktop .............................................................................................................. 25
Customizing Your Pen ........................................................................................................................... 26
Erasing on the Shared Desktop ............................................................................................................. 26
Using the Screen Pointer ....................................................................................................................... 26
Using a SMART Board Interactive Whiteboard ................................................................ 28
Writing on a SMART Board Interactive Whiteboard .............................................................................. 28
Erasing on a SMART Board Interactive Whiteboard ............................................................................. 28
Capturing the Notes (SMART Board Software) ..................................................................................... 28
Saving Notes in Ink Aware Applications ................................................................................................ 29
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Contents
Troubleshooting ................................................................................................................. 31
Improving a conference’s performance ................................................................................................. 31
Improving performanc e if you’re the pres ent er .............................................................................. 31
Improving performance if you’re a participant ................................................................................ 31
Communication Security Overview................................................................................... 32
Secure Sockets Layer Standard ............................................................................................................ 32
Certificates ...................................................................................................................................... 32
Trademark, Patent and Copyright Information ................................................................. 33
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Overview
Overview
Introducing See&Shar e Conf erencing Software
See&Share conferencing software is a client/server application that lets you share applications and
information with anyone, anywhere in the world. You can use See&Share software to share your
desktop, and send email invitations for others to join. Once the conference has started, participants
can draw over the desktop to write notes or highlight information. To secure your conference, you
can set a password that participants must use to join the conference.
When you participate in or present a conferenc e, you use the See&Share client to connect to a
See&Share server. The See&Share software client is small, and you don't even have to install the
See&Share software: just download the client to your desktop and start the application with a
double-click.
All of the features of See&Share software are available on a SMART Board interactive whiteboard,
plus more. If you present a meeting using a SMART Board interactive whiteboard, you can capture
your notes in a Notebook file or save them in an
Excel.
Ink Aware application, such as Microsoft Word or
What would you like to do?
Connect to a server and create a conference
Join a conference
Invite participants
Share your desktop
Take over sharing a desktop
Write on a shared desktop
Erase notes on a shared desktop
Use the screen pointer
Improve the conference's performance
System Requirements
System requirements
The minimum system requirements are:
Pentium II 266 MHz processor
Windows 2000, XP or Windows Vista operating system
128 MB RAM
a 56 Kbps Internet connection
Software Requirements
The See&Share software client requires Internet Explorer 5.0 or later. However, Internet Explorer
doesn't need to be your default browser.
See&Share software also requires an email program for inviting participants to conferences.
Although the See&Share software client works with a variety of email programs, it has been
designed to work best with Microsoft Outlook. If you use a different email program, email invitations
might not work correctly.
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Overview
If you have SMART Board software, make sure you have version 7.1.3 or later. Earlier versions of
SMART Board software do not support some of See&Share software's features, including
or writing on the shared desktop. To download a free upgrade of SMART Board software, visit
SMART's website at
www.smarttech.com/support/software/index.asp.
drawing
Getting See&Share Conferencing Software
Before you can join or present a conference, you must download the See&Share software client.
You can do this automatically by clicking a link in an email invitation to a conference, or you can use
your Web browser to download the client.
NOTE: You don't need to install the See&Share software client after you download it. The
client is self-contained, and you can just download it to your desktop and start the client from
there.
To download the client by responding to an email invitation
When you receive an
Click the link in the email invitation, and then click Run in the File Download dialog box that
appears.
To download the client from the See&Share Server
email to join a conference, the invitation includes a link. invitation
You can use your Web browser to download the client from http://server.company.com (where
server.company.com is the See&Share software server that hosts the conferences you want to
join). There's no need to install the client: you can just download it to your desktop and launch the
complete application with a double-click.
The See&Share Software Inter face
During a shared desktop session, the See&Share software interface consists of a toolbar and a
colored border around the shared desktop:
The See&Share software toolbar
From the Menu button in the toolbar, you can:
share your desktop or ask to take over sharing
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