Panasonic DP-C323, DP-C354, DP-C263, DP-C264 User Manual

Download

Operating Instructions

(For Facsimile and Internet Fax)

Digital Color Imaging Systems

Model No.

DP-C323 / C263 / C213

Model No.

DP-C354 / C264

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)

English

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.

Operating Instructions (For Setting Up)

This manual contains essential information for setting up the machine.

Accessories

Operating Instructions CD

Copy Function

Describes how to make a Color Copy with creative features.

Facsimile and Internet Fax Function

(These functions are available when optional G3 Fax Board/ Internet Fax Module is installed.) Describes how to send/receive a Facsimile/Internet Fax, or describes the course of action to take when a trouble message appears, etc.

Scan and Email Function

(Standard on DP-C354/C264, for DPC323/C263/C213 when the optional Network Scanner/Email Module, Hard Disk Drive, Main Memory, and Image Memory are installed.) Describes how to scan, and send an Email.

Operating Instructions (For Basic Operations)

This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Facsimile/Internet Fax, Scan/Email, and other functions. For a more detailed explanation of each function, please refer to the Operating Instruction manuals included on two CD-ROM as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for Copy, Facsimile/Internet Fax, Scan/Email Functions, Function Parameters and User Authentication.

Document Management System CD

Contains the PDMS Application Software, and manuals with detailed information for the Print function, and PDMS Application software.

Document Management System CD

Print Function

Describes how to print with color, change default printer settings, or describes the course of action to take when a problem message appears, etc.

Application Software

Describes how to use the application software. Ex:Web Device Monitor, Panafax

Desktop, Document Manager/ Viewer, Client Device Monitor, Network Config/Add Editor, Network Setup Tool, Embedded Web Launcher

Function Parameters

Describes how to change the default settings of each function using the Control Panel of the machine.

User Authentication

Describes how to enable and use the user authentication function.

Conventions

Icons

The following icons are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference Information.

Notation

The following notations are used in this manual.

Notation Description

For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are

depicted as “xxx”. Ex: Press the Start key and select “More Menus”.

Chapter 1 Getting To Know Your Machine

Menu Map............................................................................................................................ 10

Chapter 2 Basic Fax Transmission

Fax Transmission Procedure............................................................................................... 14

Entering a Destination ......................................................................................................... 16

Manual Dialing ................................................................................................................ 16

Using the Address Book.................................................................................................. 18

Searching for a Destination............................................................................... “Search”20

Redialing ............................................................................................................ “Redial”23

Transmission with Destination Monitoring............................................................“Monitor”24

Talking to the Remote Party Before Transmission.............................................................. 25

Setting Original Quality..................................................................................“Quality Adj.”26

Setting the Original Size.............................................................................. “Original Size”30

Transmitting 2-Sided Originals ...............................................................“2-Sided Original”32

Verification Stamp ..............................................................................“Verification Stamp”34

Transmitting a Document Stored in Memory....................................................... “Memory”36

Job Build and SADF ........................................................................“Job Build and SADF”38

Direct Transmission.................................................................................................“Direct”40

Verifying Communication Status ...............................................................“Comm. Status”42

Rotated Transmission.......................................................................................................... 43

Batch Transmission............................................................................................................. 44

Getting an Outside Line Using PIN Code Access ............................................................... 45

Using Program Keys................................................................................“Program/Group”46

Canceling a Communication................................................................................................ 48

To cancel Memory Transmission: ................................................................................... 48

To cancel Direct Transmission:....................................................................................... 49

Dial Prefix ............................................................................................................................ 50

Chapter 3 Convenient Fax Features

Time Controlled Communication (Deferred)........................................................................ 52

Deferred Transmission...................................................................................“Transmit”52

Deferred Polling ................................................................................................ “Polling”54

Polling.................................................................................................................................. 56

Polling ............................................................................................................... “Polling”56

Storing Documents to be Polled......................................................................... “Polled”58

Using a Mailbox (Confidential Communication)..................................................“Mail Box”60

What is Confidential Communication?............................................................................. 60

Confidential Transmission ............................................................................................... 61

Confidential Polling.......................................................................................................... 62

Storing Documents for Confidential Polling..................................................................... 63

Printing a Received Confidential Document.................................................................... 64

Deleting a Confidential Document................................................................................... 66

Sub-Address Communication..................................................... “Sub Address Transmit”68

What is Sub-Addressing?................................................................................................ 68

Sub-Addressed Transmission using Address Book ........................................................ 69

Sub-Addressed Transmission using Manual Dialing....................................................... 71

Password Communication....................................................................... “Password XMT”72

What is Password Communication?................................................................................ 72

Password Transmission .................................................................................................. 73

Setting Password-Protected Transmission...................................................................... 74

Printing Communication Journal..............................................................“Comm. Journal”76

Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”78

Chapter 4 Fax Reception

Receiving Documents.......................................................................................................... 80

Automatic Reception ....................................................................................................... 80

Manual Reception............................................................................................................ 81

Print Reduction and Duplex Recording................................................................................ 82

Print Reduction................................................................................................................ 82

Duplex Recording............................................................................................................ 83

Substitute Memory Reception.............................................................................................. 84

Convenient Reception Features .......................................................................................... 86

Selective Reception......................................................................................................... 86

Fax Forwarding................................................................................................................ 87

Password-Reception ....................................................................................................... 88

Receive to Memory........................................................................... “Receive to Memory”90

What is Memory Reception? ........................................................................................... 90

Programming Memory Reception.................................................................................... 91

Printing a Document Received in Memory ...................................................................... 92

Chapter 5 Internet Fax

What is Internet Fax?...........................................................................................................94

What is Internet Fax? ...................................................................................................... 94

Using the Internet Fax Feature........................................................................................ 95

What Internet Fax Can Do ................................................................................................... 96

Sending Email ................................................................................................................. 96

Receiving Email .............................................................................................................. 97

Inbound Routing.............................................................................................................. 97

Relay Transmission......................................................................................................... 98

Message Delivery Notice (MDN)..................................................................................... 99

Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 100

Tips for Internet Fax ............................................................................................................ 102

Preparing to Use Internet Fax ............................................................................................. 104

Program Network Parameters......................................................................................... 104

Sending an Email Procedure............................................................................................... 106

Entering an Email Address.................................................................................................. 108

Using the Onscreen Keyboard ........................................................................................ 109

Using the Address Book.................................................................................................. 110

Searching for Destinations................................................................................ “Search”112

Using Cc, Bcc and From...................................................................................................... 116

Setting Cc and Bcc.......................................................................................................... 117

Setting From field ............................................................................................................ 118

Setting Subject ................................................................................................................ 119

Confirming the Destination.............................................................................................. 119

Setting a File Type and a Filename..................................................“File Type and Name”120

Emailing a Ledger-Sized Document................................................... “Ledger Email XMT”122

Setting Message Delivery Notice (MDN)................................................. “Delivery Notice”124

When E-mail Transmission Fails......................................................................................... 126

Using a Completion Notice................................................................ “Completion Notice”127

Receiving an Email..............................................................................................................128

Configure to Receive Email............................................................................................. 128

Receiving Email Automatically ........................................................................................ 128

Receiving Email Manually ............................................................................ “Get Email”129

Receiving Email with the Program Key ........................................................................... 130

Receiving an Email on a Computer ..................................................................................... 132

Receiving Email on Your Computer ................................................................................ 132

Opening Email................................................................................................................. 133

Inbound Routing .................................................................................................................. 134

What is Inbound Routing?............................................................................................... 134

Routing Setup Flow......................................................................................................... 135

Settings for Inbound Routing........................................................................................... 136

Programming the Address Book for Inbound Routing..................................................... 137

Using the Relay Feature...................................................................................................... 140

What is the Relay Feature?............................................................................................. 140

Setting up a Relayed Transmission Network .................................................................. 142

Example of a Relayed Transmission Network ................................................................ 143

Sample Entries in Address Book..................................................................................... 144

Function Parameters for Relay Stations ......................................................................... 146

Settings for Initial Sending Station .................................................................................. 147

Adding End Receiving Stations for Relayed Transmission ............................................. 148

Relayed Transmission From Internet Fax................................................ “Lan Relay XMT”150

Relayed Transmission From PC.......................................................................................... 152

Requesting a Relayed Transmission from a Computer................................................... 153

Convenient Application Software..................................................................................... 154

Result of Relayed Transmission.......................................................................................... 156

Useful Terms to Remember................................................................................................. 158

DHCP (Dynamic Host Configuration Protocol)................................................................ 158

SMTP Authentication....................................................................................................... 158

Chapter 6 Handling Communication Reservation Files

Editing a Communication Reservation File.......................................................... “File List”160

Displaying a Communication Reservation File List ......................................................... 160

Reading the Reservation Report ..................................................................................... 161

Editing Communication Reservations...............................................“Change Time/Stn”162

Deleting a Communication Reservation File ...............................................“Delete File”164

Printing a Communication Reservation File .................................................. “Print File”165

Adding Documents to a Communication Reservation File .................. “Add Document”166

Resending an Incomplete Document .............................................“Retry Incomp. File”167

Chapter 7 Program Destinations / Program Keys

Address Book ...................................................................................................................... 168

What is Address Book? ................................................................................................... 168

Items Allowed for Entry in the Address Book .................................................................. 168

Adding a Fax Number into the Address Book ..................“01 Add Telephone Number”169

Adding an Email Address to Address Book.............................“02 Add Email Address”171

Editing Address Book...................................................................... “03 Modify Station”173

Deleting a Destination from Address Book.......................................“04 Delete Station”174

Printing the Address Book List ........................................ “00 Print Address Book List”175

Program Keys...................................................................................................................... 176

What is Program Keys?................................................................................................... 176

Programmable Items ....................................................................................................... 176

Setting for Program Dialing ............................................................... “02 Program Dial”177

Setting for Group Dialing....................................................................... “01 Group Dial”179

Editing a Group Dialing..............................................................“03 Modify Group Dial”181

Deleting the Program Key setting.......................................... “04 Delete Program/GRP”183

Printing the Program List.......................................................... “00 Print Program List”184

Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV”185

Chapter 8 Reading Reports/Lists

Transaction Journal.............................................................................................. “Journal”188

Printing Transaction Journal ........................................................................................... 188

Viewing Communication Results on Touch-Panel Display ............................................. 189

Reading Transaction Journal .......................................................................................... 190

Communication Journal...........................................................................“Comm. Journal”192

Address Book List.............................................................................. “Address Book List”196

Printing Address Book List .............................................................................................. 196

Reading Address Book List............................................................................................. 197

Program List ................................................................................................ “Program List”198

Printing Program List....................................................................................................... 198

Reading Program List ..................................................................................................... 199

Fax Parameter List ............................................................................“Fax Parameter List”200

Printing Fax Parameter List............................................................................................. 200

Reading Fax Parameter List ........................................................................................... 201

Individual XMT Journal........................................................................ “IND. XMT Journal”202

Printing Individual XMT Journal ...................................................................................... 202

Reading Individual XMT Journal ..................................................................................... 203

Chapter 9 Solving Problems

Tips for Solving Problems.................................................................................................... 206

Information Codes ...............................................................................................................208

Power Failure ...................................................................................................................... 214

Checking the Telephone Line.............................................................................................. 215

Chapter 10 Appendix

Replacing the Verification Stamp ........................................................................................ 216

Index.................................................................................................................................... 218

Memo

Chapter 1

Menu Map

Chapter 1 Getting To Know Your Machine

The main screen, and menu for Fax features are as follows:

Getting To Know Your Machine

Basic Menu:

See page 11.

Address Book Screen

Number Pad Screen

More Menus: See page 12.

Redial:

See page 23.

Monitor:

See page 24.

Search Screen

Refer to Manual Dialing (see page 16)

Refer to Searching for a Destination (see page 20)

Email Screen

Refer to Sending an Email Procedure (see page 106)

Basic Menu Screen

Chapter 1 Getting To Know Your Machine

•Quality Adj. (Setting Original Quality : See page 26)

• File Type and Name (Setting a File Type and a Filename : See page 120)

•Original Size (Setting the Original Size : See page 30)

• 2-Sided Original (Transmitting 2-Sided Originals : See page 32)

• Job Build and SADF (Job Build and SADF : See page 38)

• Verification Stamp (Verification Stamp : See page 34)

•Memory (Transmitting a Document Stored in Memory : See page 36)

•Direct (Direct Transmission : See page 40)

• Comm. Status (Verifying Communication Status : See page 42)

• Completion Notice (Using a Completion Notice : See page 127)

• Get Email (Receiving an Email : See page 128)

More Menus > Advanced Comm. Screen

Chapter 1 Getting To Know Your Machine

• Deferred Comm.

• Polling Polling (Polling : See page 56)

• Advanced Comm.

More Menus > Select Mode Screen

Transmit (Deferred Transmission : See page 52)

Polling (Deferred Polling : See page 54)

Polled (Storing Documents to be Polled : See page 58)

Mail Box (

Sub Address Transmit (

Lan Relay XMT (Relayed Transmission From Internet Fax : See page 150)

Using a Mailbox (Confidential Communication) : See page 60

Sub-Address Communication : See page 68

)

• Password XMT (Password Transmission : See page 73)

• Comm. Journal (Printing Communication Journal : See page 76)

• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 78)

• Receive to Memory (Receive to Memory : See page 90)

• Ledger Email XMT (Emailing a Ledger-Sized Document : See page 122)

• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 124)

More Menus > Edit File Mode Screen

• File List (Displaying a Communication Reservation File List : See page 160)

• Change Time/Stn (Editing Communication Reservations : See page 162)

• Delete File (Deleting a Communication Reservation File : See page 164)

•Print File (Printing a Communication Reservation File : See page 165)

Chapter 1 Getting To Know Your Machine

•

Add Document (Adding Documents to a Communication Reservation File : See page 166

• Retry Incomp. File (Resending an Incomplete Document : See page 167)

More Menus > Print Out Screen

• Journal (Transaction Journal : See page 188)

)

• Address Book List (Address Book List : See page 196)

• Program List (Program List : See page 198)

• Fax Parameter List (Fax Parameter List : See page 200)

• IND. XMT Journal (Individual XMT Journal : See page 202)

Chapter 2

Chapter 2 Basic Fax Transmission

Fax Transmission Procedure

The basic procedure of transmitting a fax on this machine is as follows:

Place original(s).

Select “Basic Menu” if additional settings are required.

Face Up. Up to 85 sheets (20 lb / Letter).

Basic Fax Transmission

Used memory

Face Down. Align with the top left corner. Close ADF.

Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

If the available memory is not sufficient, Memory transmission may not be possible. If this happens, use direct transmission instead.

Refer to

Press the

Placing Originals (Facsimile/Internet

(For Basic

Direct Transmission (see page 40)

Fax

key to open the Fax screen.

z Setting Original Quality (See page 26)

z Setting the Original Size (See page 30)

z Transmitting 2-Sided Originals (See page

32)

z Job Build and SADF (See page 38)

z Verification Stamp (See page 34)

z Transmitting a Document Stored in

Memory (See page 36)

z Direct Transmission (See page 40)

z Verifying Communication Status (See

page 42)

Enter the fax number using the keypad, or select a destination.

z If the line is busy, the number is

automatically redialed. The call waiting message appears on the display while in auto-dialing.

Chapter 2 Basic Fax Transmission

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48).

z When copying from the Platen Glass, place

the next original and follow the instructions displayed on the touch panel display.

z A communication journal is printed if the

transmission fails (Ex: Remote station is busy).

z Press Reset key to return the machine to

the initial screen of the current active mode.

Entering a Destination

)

Chapter 2 Basic Fax Transmission

Stations can be entered by using the following methods, or a combination of these:

Manual Dialing

Using the Address Book

Use a Key Name (See page 18)

Search through “Favorites” (See page 18)

Use Group Dialing (See page 19)

Searching for a Destination

Search through the Address Book (Local Search) (See page 20)

Search through the LDAP Server (LDAP Search) (See page 21)

Redialing

Use the last dialed remote station. (See page 23)

Enter the telephone number directly. (See page 16)

Use the pre-programmed Address Book.

Search the Address Book, or the Global directory service (LDAP

Manual Dialing

To enter a destination telephone number, follow the steps below:

Follow the step 1 and 2 on page 14.

Enter the fax number using the keypad.

The Number Pad screen opens automatically.

z Telephone number field is limited to 36-digit

in length.

z For transmission to additional destinations,

enter their fax numbers, and then select “Set” after each destination. When you finish entering the last destination’s fax number, select “OK”. (Do not select “Set” at this time.)

z Select “Destinations:###” to confirm your

designated destinations.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

z Fax number entry is also possible from the

“Number Pad” in the Address Book screen, instead of the control panel keypad.

 Number Pad Screen  Using “Redial/Pause”

z If you are using a PBX, enter the external

access number first, and then select “Redial/Pause” before entering the fax number.

Ex: Enter 9 for the outside access number, select “Redial/Pause”, and then enter the fax number.

Inserts a pause each time it is selected. The pause is represented by a “-” symbol.

Pause symbol

 Using “✱”

Used to access some features of your PBX.

Select when entering a sub-address number.

The sub-address is represented by an “s” symbol.

z A “/” symbol appears when “Tone” is

changed to “Pulse” in “06 Dialing Method”.

z The standard setting for “06 Dialing

Method” is “Tone”.

Ex:

After entering 9, select “✱” to switch to tone dialing.

Chapter 2 Basic Fax Transmission

Select when entering additional destinations.

z Do not select “Set” for a

single destination.

Select “Clear” to delete an erroneous entry, one digit at a time.

Tone symbol

 Using “Sub-Address”

z Select “Sub-Address” to enter a sub-

address destination after the fax number. Refer to Sub-Address Communication (see page 68).

Ex: After entering 4, select “Sub-Address”, and enter the Sub-Address.

Sub-Address symbol

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Using the Address Book

Chapter 2 Basic Fax Transmission

 Use a Key Name

If a destination is registered in the address book, it can be selected by using a Key Name.

z The fax numbers must be pre-programmed into

the address book. Refer to Adding a Fax Number into the Address Book (see page 169).

Follow the step 1 and 2 on page 14.

Select the Key Name tab.

 Search through “Favorites”

If a destination is registered as a Favorite in the address book, it can be selected using the “Favorites” tab.

z The fax numbers must be pre-programmed into

the address book. Refer to Adding a Fax Number into the Address Book (see page 169).

Follow the step 1 and 2 on page 14.

Select “Favorites” to display the Favorites screen.

Select the desired destination.

z To cancel a choice, select the same

destination again.

z To enter additional destinations, repeat

Steps 2 and 3.

z Select “Destinations:###” to confirm your

designated destinations.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Select the desired destination.

z To cancel a choice, select the same

destination again.

z For transmission to additional destinations,

continue pressing the relevant keys.

z Select “Destinations:###” to confirm your

designated destinations.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

 Use Group Dialing

For transmission to multiple destinations using group dialing, follow the steps below:

The group dialing button must be pre-programmed. Refer to

179)

1 2

Setting for Group Dialing (see page

Follow the step 1 and 2 on page 14.

Select “Program/Group”.

Chapter 2 Basic Fax Transmission

Select the button for the desired destination group.

z To cancel a choice, select the same

destination again.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Searching for a Destination

Chapter 2 Basic Fax Transmission

 Search through the Address Book (Local Search)

Select “Search” to look through the address book for the desired destination by the entry name.

z Select “Global” to search fax numbers, or Email addresses in the LDAP Server (see page 21).

Follow the step 1 and 2 on page 14.

Select “Search”.

Choose a destination, and then select “OK”.

Enter the first letter you want to search for.

The search result appears.

z For instructions on using the onscreen

keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z Select or to scroll the search results.

z Multiple destinations cannot be selected at a

time.

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

 Search through the LDAP Server (LDAP Search)

LDAP search is a feature that searches through the address book of an LDAP server on the network for fax numbers or Email Addresses.

Select “Global” on the displayed screen to use the LDAP search feature.

Contact your network administrator to check whether the LDAP search feature is available in your particular environment.

The LDAP server must be configured before its use. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Follow the step 1 and 2 on page 14.

Enter a search letter, and then select “Search”.

Select “Search”.

The search result appears.

Chapter 2 Basic Fax Transmission

Select “Global”.

z You can search for the Station names, Email

addresses, and Fax numbers.

z For instructions on using the onscreen

keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z Select “Local” to exit to the LDAP search

screen.

z To add the found destination to the address

book, select “Add to Local” on the displayed screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial refix.

Continue on the next page...

Select “Fax Number” to display a list

Chapter 2 Basic Fax Transmission

of destinations.

Choose a destination, and then select

Press the Start key.

“OK”.

z Only one destination can be selected.

z You can change the entry screen by

selecting “Email” or “Fax Number”.

z Select or to scroll the search results.

z Select “Detail” to open a more detailed

information screen.

Select “Close” to exit to the failed information screen.

z To cancel a search operation, select

“Cancel”.

z If there are more than 100 matches, a dialog

box prompts for confirmation whether to continue searching. Select “Yes” to continue searching. To abort the search with 100 matches, select “No”.

z A message appears if an error occurs during

the search.

Redialing

To redial the most recently dialed number, follow the steps below:

Follow the step 1 and 2 on page 14.

Select “Redial”.

Confirm that this is the fax number that you want to send to, and then select

“OK”.

Chapter 2 Basic Fax Transmission

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Transmission with Destination Monitoring

Chapter 2 Basic Fax Transmission

Select “Monitor” on the touch-panel screen to obtain a dial tone. This feature is called “on-hook dialing.”

To monitor the status of a remote station, follow the steps below:

Place Original(s).

z If the platen is used, only one page can be

transmitted at a time.

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Monitor”.

The monitor screen appears, and you will hear a dialing tone through the monitor speaker.

Placing Originals (Facsimile/Internet

(For Basic

Raises the monitor volume.

Lowers the monitor volume.

Select once to recall the last dialed fax number.

Select twice to insert a pause (dialing interval).

When you hear a beep, press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48).

z Press Stop key to return the machine to the

initial screen of the current active mode.

Enter the fax number of the destination.

Talking to the Remote Party Before Transmission

If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below:

Place Original(s).

z If the platen is used, only one page can be

transmitted at a time.

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Lift the handset of the external telephone.

Placing Originals (Facsimile/Internet

(For Basic

Dial the telephone number using the keypad.

Talk to the remote party, and then tell the other party to get ready for

receiving fax.

When a beep is heard, press the Start key, and then place the handset back

on the cradle.

Transmission starts.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48).

Chapter 2 Basic Fax Transmission

Setting Original Quality

Chapter 2 Basic Fax Transmission

 Original Type

Original type can be specified to suit your needs, you can select from, text-only original, photo-only original or original in which text and photos are mixed.

Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.

Text Photo Text/Photo

 Density

Adjust the density according to your requirements.

Lighter Darker

 Resolution

Adjust the resolution according to your requirements.

Ordinary original

The standard setting can be changed by the setting “03 Original (HOME)”, “ “

02 Resolution (HOME)” in Function Parameters (Fax/Email Settings> Fax Parameters).

For instructions on how to change the setting, refer to Parameters) on the provided CD-ROM.

Original containing small characters or graphics.

FineStd

Fax/Email Settings

Original containing detailed drawings or text

Fine, S-Fine, or 600dpi

01 Density (HOME)

in the Operating Instructions (For Function

”,

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Quality Adj.”.

Placing Originals (Facsimile/Internet

(For Basic

 Original Type

Select for text-only originals.

Select for originals in which text and photos are mixed.

Select for photo-only originals.

z If a photo original is scanned in “Text” mode,

the scanned image can be indistinguishable in the halftone area.

 Density

Each time it is selected, the density level is decreased, brightening the printed color.

Chapter 2 Basic Fax Transmission

Adjust the original quality, and then select “OK”.

Each time it is selected, the density level is increased, darkening the printed color.

Continue on the next page...

 Resolution

Chapter 2 Basic Fax Transmission

z The finer a original to be scanned, the more

information needs to be transmitted, thus, requiring a longer communication time.

z If “S-Fine” or “600dpi” is selected, and the

receiving station does not support these resolutions, originals will be transmitted with resolution of the receiver’s capability.

Select for ordinary originals.

Select for originals containing small characters or graphics.

Select for fine originals containing detailed drawings or text.

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Memo

Chapter 2 Basic Fax Transmission

Setting the Original Size

Chapter 2 Basic Fax Transmission

The Original Size is usually detected automatically when an original is placed on the platen.

If the size is not detected automatically, or you would like to change the detected size, you can set the original size manually by following the procedure below.

Original size is not detected automatically.

Icon of the original is not displayed.

This feature is not available when the original is loaded on the ADF.

Place original(s) on the platen.

Original size is not detected correctly.

Detected Size

Select “Original Size”.

Face Down. Align with the top left corner. Close ADF.

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Placing Originals (Facsimile/Internet

(For Basic

Choose the original size, and then select “OK”.

LEDGER

LEGAL

LETTER

LETTER-R

INVOICE

INVOICE-R

Set “Quality Adj.” as required.

Press the Start key.

The original(s) are stored into memory with a file number.

z The confirmation screen appears each time

an original is scanned.

z When the last original is scanned, select

“No” to start transmission.

Chapter 2 Basic Fax Transmission

z Refer to Setting Original Quality (see page

26).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Transmitting 2-Sided Originals

Chapter 2 Basic Fax Transmission

2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted.

Two binding edge selections are available:

•Long Edge: 2-sided scanning is aligned to the long edge of the original.

•Short Edge: 2-sided scanning is aligned to the short edge of the original.

Long Edge Short Edge

z This feature works only when originals are loaded in the ADF.

z The verification stamp feature does not work when a 2-sided scanning is selected.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Face Up. Up to 85 sheets (20 lb / Letter).

Placing Originals (Facsimile/Internet

(For Basic

Select “Basic Menu”.

Select “2-Sided Original”.

Select a binding position, and then select “OK”.

Select when the binding position is on the long side of the original.

Select when the binding position is on the short side of the original.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select “Address Book”, and then select a destination.

Chapter 2 Basic Fax Transmission

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Verification Stamp

画像ファイル名、 image0262.tifに変更してリンクしています。

Chapter 2 Basic Fax Transmission

This function confirms successful transmission, or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark.

The standard setting of the verification is “ Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard setting, refer to

z The machine can be configured not to stamp the documents stored in the memory by changing the setting

“28 Stamp at Memory XMT” in Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to configure the verification stamp, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z Verification Stamp function is only available when scanning documents with the ADF.

z Because the verification stamp cannot be deleted, be careful not to use the verification stamp when

transmitting important document(s).

Fax/Email Settings

in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Off

”. The stamp setting can be changed with “

Verification Stamp

04 Stamp (HOME)

Ex: Scanning

Direction

” in

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Verification Stamp”.

Placing Originals (Facsimile/Internet

(For Basic

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

z The setting of the “Verification Stamp” is

returned to the “Off” position after the transmission is completed.

Memo

Chapter 2 Basic Fax Transmission

Transmitting a Document Stored in Memory

Chapter 2 Basic Fax Transmission

Documents can be quickly scanned, and stored in the memory before transmission.

This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the fax transmission to complete.

In addition to the memory transmission, the machine supports the direct transmission feature. In direct transmission, a document is transmitted without storing it into the memory.

Quick Memory TransmissionMemory Transmission

Stores all the original(s) into

Original(s)

memory first, and then starts its transmission

Original(s)

Starts transmitting when the first page is stored in the memory

destination machine(s)

Memory

z If the memory overflows while original(s) are being scanned for transmission to a single destination, the

machine will operate in the following manner:

Memory

destination machine(s)

 If the quick memory transmission feature is set to “Valid” in Function Parameters

The document is transmitted up to the portion that was stored into the memory.

 If the quick memory transmission feature is set to “Invalid” in Function Parameters

The document is transmitted up to the portion that was stored in the memory, and then switches to direct transmission and transmits the remaining original(s) in the ADF during the same phone call.

z If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a

message appears asking whether to transmit the successfully stored documents in memory or to cancel the transmission. Select “Yes ” to start transmitting, or “No” to cancel. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

z The transmission of a document terminates if memory overflows when the first page is transmitted.

z The standard setting of Memory Transmission is “On”, and it can be changed with “05 Memory (HOME)” in

Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z This “82 Quick Memory XMT” in Function Parameters (Fax/Email Settings> Fax Parameters) can be

configured to start transmitting a document when the first page is stored. This transmission mode is called “quick memory transmission.” The standard setting of Quick Memory Transmission is “Valid”. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z Your machine is preset to transmit all documents from memory.

To send documents using memory transmission, follow the steps below. (This is an example when the direct transmission is set as default in the Function Parameters.)

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Memory”.

Placing Originals (Facsimile/Internet

(For Basic

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48).

Chapter 2 Basic Fax Transmission

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Job Build and SADF

Chapter 2 Basic Fax Transmission

Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (like thin paper, etc.) can be fed from the ADF for Memory Transmission.

This function is available when “Job Build and SADF” is selected in the “Basic Menu”.

z The standard setting of “133 Job Build and SADF Mode” is set to “No”. For instruction on how to change the

standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z This function is only available when “05 Memory (HOME)” in Fax/Email Settings >Fax Parameters is set to

“On”.

z Function Parameters (Fax/Email Settings>Fax Parameters) “82 Quick Memory XMT” is not available for this

function.

z Up to 255 pages can be stored. When the number of pages exceeds 255, the memory overfull message will be

displayed. Select “Yes ” to start transmitting, or “No” to cancel. If no action is taken within 5 seconds, the machine will start transmitting the stored originals.

Place Original(s).

Select “Memory”.

Face Up. Up to 85 sheets (20 lb / Letter).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions (For Basic Operations) of

provided booklet.

Press the Fax key.

Select “Basic Menu”.

Select “Job Build and SADF”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26)

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16)

Press the Start key.

The original(s) are stored in to memory with a file number.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48)

z If you do not place the next original(s) within

5 seconds, a message “Another Original?” will be displayed.

Select to place another original(s).

Select to start transmission.

Chapter 2 Basic Fax Transmission

If you have another original(s), place the next original(s) within 5 seconds

after the last original is scanned.

Face Up. Up to 85 sheets (20 lb / Letter).

Direct Transmission

Chapter 2 Basic Fax Transmission

Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below:

 When you want to send the documents right away.

 When you want to send a large amount of documents.

Original(s)

Memory

z Direct transmission cannot be used to send documents to multiple destinations.

z Memory transmission may switch automatically to direct transmission when memory overflow occurs during

document scanning.

To a si ng le destination

z Memory transmission is the standard setting on the machine, however, it can be changed to direct transmission

with the setting “05 Memory (HOME)”. For instructions on how to change the standard setting, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Basic Menu”.

Placing Originals (Facsimile/Internet

(For Basic

Select “Direct”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Transmission starts immediately upon scanning.

z For instructions on how to cancel a

transmission, refer to Canceling a Communication (see page 48).

Chapter 2 Basic Fax Transmission

Verifying Communication Status

Chapter 2 Basic Fax Transmission

To verify the communication status, follow the steps below:

Press the Fax key.

Select “Basic Menu”.

Select “Comm. Status” while the call session is in progress.

When the verification is completed, select “OK”.

Verify the communication status.

Rotated Transmission

If an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support rotated transmission.

Set “78 Rotation XMT” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters). This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in a portrait position, so that it is transmitted in the same orientation as it would have been loaded in a landscape position.

z The standard setting of “78 Rotation XMT” is set to “Valid”. For instructions on how to change the standard

setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z The rotated transmission feature only works with memory transmissions, and not with direct transmissions.

 Rotation XMT set to “Valid”

Sender

Scanning Direction

Rotated 90 degrees

Set as Portrait

Scanning Width

A4/Letter

Receiver

Chapter 2 Basic Fax Transmission

Scanning Direction

Set as Landscape

 Rotation XMT set to “Invalid”

Sender

Set as (Portrait)

Receiver

Print size reduced to 70%

Prints on A4/Letter size

100%

Prints on A3/Ledger size

Batch Transmission

Chapter 2 Basic Fax Transmission

The batch transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.

There are two types of batch transmissions available:

• Real Time Batch Transmission:

During the memory transmission, your machine searches its memory for reserved files (up to 4 files) to transmit to the same destination, and automatically batches, and then transmits them in a single call.

zThe machine cannot batch a file(s) that is/are waiting for redialing, or are currently being sent, but will

batch files that are pending to be dialed.

• Delayed Batch Transmission:

This feature requires the scheduling of the time for the batch transmission into a Program key in advance. All transmission(s) using this Program key are batched and transmitted at the registered time.

Ex. Real Time Batch Transmission

to NY to LA to London

to LA to London

Time

London

Getting an Outside Line Using PIN Code Access

If your PBX requires a PIN (Personal Identification Number) Code to access an external line, your machine can be set to prompt the user to enter the PIN Code before dialing.

This function is available when “39 PIN Code Access” in Fax/Email Settings> Fax Parameters is set to “Suffix” or “Prefix”.

When “39 PIN Code Access” is set to “Prefix”, the dialing procedure is as follows.

z This feature is not available when dialing from a connected external telephone.

z The standard setting of “39 PIN Code Access” is set to “None”. For instructions on how to change the

standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Placing Originals (Facsimile/Internet

(For Basic

Enter a PIN Code, and then select “OK”. (Up to 36 digits).

Chapter 2 Basic Fax Transmission

Press the Fax Key.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select “Address Book”, and then select a destination.

z Refer to Entering a Destination (see page

16).

The original(s) are stored into memory with a file number. Then starts dialing the telephone number.

Press the Start key.

Using Program Keys

Chapter 2 Basic Fax Transmission

If frequently used communication tasks are pre-programmed onto a respective program dialing button, the programmed operating sequence can be recalled by simply selecting the assigned button.

Program dialing does not only simplify repetitive, or complex operational sequences but also prevent operator errors.

To use a program key, follow the steps below:

z To use this feature, the operating sequence must be programmed onto the button in advance.

Refer to Setting for Program Dialing (see page 177).

z To check what operation was pre-programmed onto a program button, confirm by printing the program list.

Refer to Printing the Program List (see page 184).

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “Program/Group”.

Select the program key.

Placing Originals (Facsimile/Internet

(For Basic

Press the Start Key.

Communication starts, or stores original(s) into memory.

Memo

Chapter 2 Basic Fax Transmission

Canceling a Communication

Chapter 2 Basic Fax Transmission

To cancel a communication, follow the steps below:

To cancel Memory Transmission:

Press the Fax key.

Press the Stop key while the communication is in progress.

Select “Yes” to stop a communication.

Select “Yes” to print a communication journal, or “No” if a communication

journal is not desired.

To cancel Direct Transmission:

Press the Stop key while the communication is in progress.

Select “Yes” to stop a communication.

Remove the document.

Chapter 2 Basic Fax Transmission

Dial Prefix

Chapter 2 Basic Fax Transmission

Your machine has the following functions to utilize your existing Fax Phone Numbers database.

• LDAP database search for fax phone numbers (Directory Search)

• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)

Since the phone numbers in such database are usually 10-digit numbers that are not in the format of numbers that are actually dialed through your PBX.

Ex:

• A fax phone number in the database is shown as 212 555 1234

• A long distance fax phone number format that is dialed via a PBX, is as 9+1+212 555 1234

The dial prefix function allows you to program a Dial Prefix including a PBX Dial-out Prefix (e.g. “9”), the Long Distance Call Code (=1), and the pre-programmed Dial Prefix will be automatically dialed only when the fax phone number is a 10-digit number, allowing you to utilize the existing database without modifying it.

To enable this function, enter the Dial Prefix number of “122 Dial Prefix”. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z Only numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as “-” will be

ignored.)

z This function is not available when using Monitor Dialing, or Off-hook dialing with either the optional handset or

an external telephone set.

212 111 1234

312 222 4321 213 333 9876

Dials with "Dial Prefix" If the number to dial is a 10-digit number. (See Note)

Ex: 212 111 1234

If the number to dial is NOT a 10-digit number.

Ex: 9-222 9876 (8 digits)

9-1 312 333 4567 (12 digits)

number appended

9-1 + 212 111 1234

(Automatically appends)

Sends the document(s)

Dials without the

"Dial Prefix" number

9-222 9876

9-1 312 333 4567

"Dial Prefix" = 9-1 ("-" represents a pause)

Address Book Dialing Manual Number Dialing LDAP Search Dialing

Press the Function key to open the Function Parameters screen.

Select “Fax/Email Settings”.

Select “04 Key Operator Mode”.

Enter the key operator mode Password, and then select “OK”.

Select “120-159”.

z You can also proceed to Step 8 by entering

122 from the keypad and pressing the Start key.

Select “122 Dial Prefix”.

Chapter 2 Basic Fax Transmission

z If you make a mistake, press Clear key or

“Back Space” to delete.

Select “01 Fax Parameters”.

Enter the Dial Prefix Number (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete.

z Press Reset key to return the machine to

the initial screen of the current active mode.

Chapter 3

Time Controlled Communication (Deferred)

Chapter 3 Convenient Fax Features

Deferred Transmission

The time must be pre-programmed in advance to send document(s) to one, or multiple destinations at a deferred time within the next 24 hours.

The document is scanned, and stored in memory as a reserved document until the pre-programmed time lapses. The transmission starts at the pre-programmed time.

Convenient Fax Features

11:00 21:00

Programmed to transmit at 21:00

Up to 50 built-in timers can be set for deferred communication.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Placing Originals (Facsimile/Internet

(For Basic

Transmitted

Select “Transmit”.

Set the deferred time, and then select “OK”.

z Set the time in a 24-hour format.

Ex: 21: 00

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Press the Start key.

Document(s) are stored into memory.

z The programmed deferred communication

time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page

162).

z It you need to delete a reserved

communication file, or to cancel a timercontrolled communication, refer to Deleting a Communication Reservation File (see page 164).

z A communication journal is printed if the

transmission fails for any reason. (Ex: Remote station was busy) Refer to Printing a Communication

Reservation File (see page 165), Communication Journal (see page 192).

z Press Reset key to return the machine to

the initial screen of the current active mode.

Chapter 3 Convenient Fax Features

Select a destination.

z Refer to Entering a Destination (see page

16).

Deferred Polling

Chapter 3 Convenient Fax Features

If Polling is requested with a deferred time, it will start Polling at the pre-programmed time.

z Up to 50 built-in timers can be set for deferred communication.

z For instructions on how to use polling without a pre-programmed time, refer to Polling (see page 56).

1 2

Press the Fax key.

Select “More Menus”.

Receiver Sender

Pre-programmed Communication Time

Request to Poll

Document(s)

Enter a communication time, and then select “OK”.

Memory

Select “Polling” in “Deferred Comm.”

z Enter the time in a 24-hour format.

Ex: 18: 00

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

If a password is required, enter the password, and then select “OK”.

z If you have set the polling password in “26

Polling Password” in Function Parameters

(Fax/Email Settings> Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Select a destination.

Chapter 3 Convenient Fax Features

z Refer to Entering a Destination (see page

16).

Press the Start key.

Polling starts when the pre-programmed time is reached.

z If you need to delete a reserved

communication file, or cancel a timer controlled communication, refer to Deleting a Communication Reservation File (see page 164).

z The Programmed deferred communication

time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page

162)

Polling

Chapter 3 Convenient Fax Features

Polling

Polling is a process of calling the other station(s) for document(s) retrieval. The other station must know in advance that you will be calling, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time.

The receiving station initiates the call, therefore, it pays for the communication charges.

Receiver Sender

Request to poll

Document(s)

Memory

z For instruction on how to use deferred polling, refer to Deferred Polling (see page 54).

Press the Fax key.

Select “More Menus”.

Select “Polling” in “Polling”.

If a password is required, enter the password, and then select “OK”.

z If you have set the polling password in “26

Polling Password” in Function Parameters

(Fax/Email Settings> Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Polling starts.

Chapter 3 Convenient Fax Features

Storing Documents to be Polled

Chapter 3 Convenient Fax Features

Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station.

First, you must prepare your machine by storing document(s) into memory ahead of time.

To ensure security, set the polling password that is shared with the receiving station.

The receiving station initiates the call, therefore, it pays for the communication charges.

Store document(s) into memory.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Placing Originals (Facsimile/Internet

(For Basic

Memory

Sender (Waiting for Polling request)

If a password is required, enter the password, and then select “OK”.

Press the Fax key.

Select “More Menus”.

Select “Polled” in “Polling”.

The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request.

You can still send, or receive documents even when the machine is setup to be polled.

z To delete a polled file, refer to Deleting a

Communication Reservation File (see

page 164).

z Only 1 polled file can be stored in memory.

If you need to add document(s) into the same polled file, refer to Adding

Documents to a Communication Reservation File (see page 166).

z If you have set the polling password in “26

Polling Password” in Function Parameters

(Fax/Email Settings> Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

z After being polled, the documents stored in

the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change by setting “27 Polled File Save” to “Valid ” in Function Parameters (Fax/Email settings> Fax Parameters).

Chapter 3 Convenient Fax Features

Using a Mailbox (Confidential Communication)

Chapter 3 Convenient Fax Features

What is Confidential Communication?

The confidential mailbox allows communication with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in the memory. These documents can only be printed by the person who has the correct confidential code.

• A confidential reception report is printed whenever confidential documents are received on the machine.

• Up to 49 mailboxes are available on the machine.

• Mailbox passwords are 4-digit.

This section explains how to transmit, poll, store, delete, and print confidential documents.

Confidential polling and confidential polled transmission can be performed using mailboxes. For instructions on how to use these, refer to Confidential Polling (see page 62), Storing Documents for Confidential Polling (see page 63).

Confidential Code (0001)

Polling from other machine

Confidential Code (0001)

Memory

This feature works only if the remote station is any one of the following compatible models:

DF-1100 DP-180 DP-190 DP-1810F DP-1820F DP-1820E DP-2000 DP-2310

DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530

DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C213 DP-C262

DP-C263 DP-C264 DP-C322 DP-C323 DP-C354

DX-600 DX-800

UF-280M UF-312 UF-322 UF-332 UF-333 UF-342 UF-344 UF-550

UF-560 UF-585 UF-590 UF-595 UF-733 UF-744 UF-745 UF-755

UF-755e UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885

UF-890 UF-895 UF-990 UF-9000

Confidential Code (0001)

Confidential reception requires establishing the password (4-digit) between the sender and the receiver before reception.

Confidential Transmission

To transmit a confidential document, follow the steps below:

You must have a mailbox password (4-digit) setup, and shared with the receiving machine.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Placing Originals (Facsimile/Internet

(For Basic

Enter the mailbox password (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Mail Box”.

Select “Transmit”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select a destination.

z Refer to Entering a Destination (see page

16).

z Choose an address, except the address

registered for Relayed Transmission.

Press the Start key.

The original(s) are stored into memory with a file number. And then starts dialing the telephone number.

Confidential Polling

Chapter 3 Convenient Fax Features

1 2

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Select a destination.

Select “Polling”.

z Refer to Entering a Destination (see page

16).

z Choose an address, except the address

registered for Relayed Transmission.

Press the Start key.

Confidential mailbox polling starts.

z For instructions on how to cancel

confidential mailbox polling, refer to Canceling a Communication (see page

48).

Storing Documents for Confidential Polling

Place Original(s).

z Refer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions (For Basic Operations) of

provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

The documents are stored in the mailbox, and will be transmitted upon receiving the confidential polling request.

z For instructions on how to delete a

confidential document polled for transmission, refer to Deleting a Confidential Document (see page 66).

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Polled”.

Printing a Received Confidential Document

Chapter 3 Convenient Fax Features

When confidential documents are received, a confidential reception report is printed. This section explains how to read a confidential reception report, and print the received confidential documents.

z After a received confidential document is printed, it is deleted from the mailbox.

z If the machine receives documents having the same password, they are stored into the same mailbox.

z Up to 49 mailboxes are available.

 Confidential Reception Report

(1)

*************** -Conf. RCV Report- **************** Date MMM-dd-yyyy ***** Time 15:00 ********

** Notice of Confidential Document Held **

(2) (3) (4) (5)

File No. Received From Pages Time Received

040 PANAFAX 001 MMM-dd 15:00

-PANASONIC -

(7) (8)

*****DP-XXXX************************ -HEAD OFFICE - ***** - 201 555 1212- *********

(6)

No. Item Explanation

(1) Date/Time The date and time at which the confidential reception report is printed.

(2) File No. The number automatically assigned to a confidential document in the order of

(3) Sender ID Transmitting station’s ID

(4) Page (s) Total number of pages of the confidential document.

(5) Receive Time Date and time at which the confidential document was received.

(6) Logo Logo (up to 25 characters).

(7) Character ID Character ID (up to 16 characters).

(8) Numeric ID Numeric ID (up to 20 digits).

its reception (001 to 999).

 Printing a Received Confidential Document

To print a received confidential document, follow the steps below:

z After a received confidential document is printed, it is deleted from the mailbox.

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox password (4-digit), and then select “OK”.

The document is printed, and deleted from the mailbox.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

z To delete confidential documents from a

mailbox, refer to Deleting a Confidential Document (see page 66).

Chapter 3 Convenient Fax Features

Select “Print File”.

Deleting a Confidential Document

Chapter 3 Convenient Fax Features

To delete a confidential document in a mailbox, follow the steps below:

1 2

Press the Fax key.

Select “More Menus”.

Select “Mail Box”.

Enter the mailbox (4-digit) password, and then select “OK”.

Documents in the mailbox are deleted.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Select “Delete File”.

Memo

Chapter 3 Convenient Fax Features

Sub-Address Communication

Chapter 3 Convenient Fax Features

The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired destinations when used in combination with Internet Fax.

What is Sub-Addressing?

Sub-Addressing is a T.30 communications protocol recommended by ITU-T.

• A center machine supporting a memory feature is required on the fax network to implement subaddressed communications. For more details, contact your local authorized Panasonic dealer.

• In a sub-addressed communication, the sub-addressing information must be checked between the sender, and the receiver beforehand (sub-address is limited up to 20 digits).

• On this machine, select “Sub Address Transmit” from the “More Menus” to initiate sub-addressed communication.

• Sub-Addressing allows documents received by the Center Machine to be forwarded to computers on the network, to Internet fax, or to other fax stations. Refer to

z ITU-T : International Telecommunication Union-Telecommunication Standardization Sector

z T.30 : Telecommunications standard

Inbound Routing (see page 134).

 Example of a Network Using Sub-Addressing

Center Machine

Tel : 2013331234

Address Book

Telephone number

SubAddress

Telephone number

SubAddress

Sender 1

2013331234

2222

Sender 2

2013331234

0001

Telephone number Sub-Address

G3 FAX No. A 0001 2222

G3 FAX No. B 0002 2222

G3 FAX No. C 0003 0001

Tel : 0001

No. A

0002

No. B

0003

No. C

Sub-Addressed Transmission using Address Book

To transmit a document by sub-addressing, follow the steps below:

z This feature cannot be used when dialing from the external telephone. Refer to Talking to the Remote Party

Before Transmission (see page 25).

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Placing Originals (Facsimile/Internet

(For Basic

Enter a sub-address, and then select “OK”.

z The sub-address can be up to 20 digits.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 3 Convenient Fax Features

Select “Sub Address Transmit”.

Enter the password, and then select “OK”.

z The password can be up to 20 digits in

length.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Continue on the next page...

Chapter 3 Convenient Fax Features

Select a destination.

z Refer to Entering a Destination (see page

16).

z Choose an address, except the address

registered for Relayed Transmission.

Press the Start key.

Sub-Addressed transmission starts.

Sub-Addressed Transmission using Manual Dialing

To enter a sub-address directly from the keypad, follow the steps below:

z This feature does not work when dialing from the external telephone. Refer to Talking to the Remote Party

Before Transmission (see page 25).

z If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the address

book to facilitate future communications. For additional details, refer to Adding a Fax Number into the Address Book (see page 169).

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Enter the fax number using the keypad.

z The Number Pad screen opens

automatically.

z If you make a mistake, press Clear key to

delete entries one digit at a time.

Placing Originals (Facsimile/Internet

(For Basic

Enter a sub-address.

z The telephone number and sub-address

field can be up to 36 digits in length. However, the sub-address itself is limited to 20 digits.

z If you need to enter a sub-address

containing a blank space (Ex: 123 456), input the sub-address from “Advanced Comm.” > “Sub-Address Transmit” (see page 69)

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Press the Start key.

Sub-Addressed transmission starts.

Chapter 3 Convenient Fax Features

Select “Sub-Address”.

z The letter “s” appears on the display.

Password Communication

Chapter 3 Convenient Fax Features

What is Password Communication?

Password Communications, including Password Transmission and Password Reception prevents your machine from sending a fax to a wrong station or receiving a fax from an unauthorized station. You can set Password Transmission and Password Reception independently, or both together.

To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with the other compatible Panasonic machine(s). If the transmission password in your machine does not match the Transmission password in other compatible Panasonic machine(s), the transmission will fail.

The standard setting of “43 Password-Transmit” is set to “Off” in Function Parameters (Fax/Email Settings> Fax Parameters). To utilize Password XMT, change the standard setting to “On”. For instructions on how to change the standard setting, refer to Setting Password-Protected Transmission (see page 74).

Ex : Password Transmission

Sender Receiver

Transmission Password: 1234

This feature works only if the remote station is any one of the following models.

DF-1100 DP-180 DP-190 DP-1810F DP-1820E DP-1820F DP-2000 DP-2310

DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530

DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C213 DP-C262

DP-C263 DP-C264 DP-C322 DP-C323 DP-C354

DX-600 DX-800

FP-D250F FP-D350F

UF-160 UF-160M UF-170 UF-180 UF-190 UF-260 UF-270 UF-270M

UF-280M UF-300 UF-312 UF-322 UF-550 UF-560 UF-585 UF-590

UF-595 UF-650 UF-733 UF-745 UF-750 UF-750D UF-755 UF-755e

UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885 UF-890

UF-895 UF-990 UF-9000 UF-M500

Transmission Password: 1234

Password Transmission

To utilize the password-protected transmission feature, follow the steps below:

z You must set the password (4-digit) in the “43 Password-Transmit” setting in advance, in Function Parameters

(Fax/Email Settings> Fax Parameters).

Place Original(s).

Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Placing Originals (Facsimile/Internet

(For Basic

Select “On”, and then select “OK”.

Select to perform Password-Protected Transmission.

Chapter 3 Convenient Fax Features

Select “Select Mode”.

Select “Password XMT”.

Select not to perform Password-Protected Transmission

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select a destination.

z Refer to Entering a Destination (see page

16).

z Choose an address, except the address

registered for Relayed Transmission.

Press the Start key.

Password-protected transmission starts.

z The transmission fails if the password of

both units does not match.

Setting Password-Protected Transmission

Chapter 3 Convenient Fax Features

To always utilize password-protected transmissions, follow the steps below:

z You must program a password (4-digit) in advance.

2 3

Press the Function key to open the Function Parameters screen.

Select “Fax/Email Settings”.

Select “04 Key Operator Mode”.

Select “40-79”.

z You can also proceed to Step 8 by entering

43 from the keypad and pressing the Start key.

Select “43 Password-Transmit”.

Enter the key operator mode Password, and then select “OK”.

z If you make a mistake, press Clear key or

“Back Space” to delete.

Select “01 Fax Parameters”.

Enter the password (4-digit), and then select “OK”.

z If you make a mistake, select “Clear” to

delete.

Select “On” or “Off”, and select “OK”.

z Press Reset key to return the machine to

the initial screen of the current active mode.

z You can change the setting temporarily by

using the “Password XMT” in the “More Menus” for each transmission (see page

73).

Chapter 3 Convenient Fax Features

Printing Communication Journal

Chapter 3 Convenient Fax Features

The communication journal can be printed at the end of each transmission communication.

• If the “Comm. Journal” is set to “On” in the “More Menus”, a communication journal is printed at the end of each transmission communication.

• For instructions on how to read the communication journal, refer to Communication Journal (see page 192).

************* - Comm. Journal- **************** Date MMM-dd-yyyy ** Time 15:00 *********

Mode = Memory Transmission Start = MMM-dd 14:50 End = MMM-dd 15:00

File No.= 050

STN

- PANASONIC ************

TELEPHONE BOOLE (945 13) 51617 . TELEX 123456

Comm. Key Name Station Name/Email Address/Telephone No. Pages

No. 001 OK [SERVICE ] 002 OK [SALES DEPT ] SERVICE DEPT 001/001 00:01:25 003 407 [ACCOUNTING ] SERVICE DEPT 004 Busy 021 111 1234 000/001 00:00:00

DP-XXXX ************** - HEAD OFFICE - ****** - 201 555 1212 - *******

SERVICE DEPT

THE SLEREXE COMPANY LIMITED

SAPORS LANE . BOOLE . DORSET . BH 25 8 ER

Duration

001/001

00:01:30

000/001 00:01:45

Dr. P.N.Cundall, Mining Surveys Ltd., Holroyd Road

Our Ref. 350/PJC/EAC

tions of print density cause the photocell to generate an analogous electrical video signal. this signal is used to modulate a carrier, which is transmitted to remote destination over a radio or cable communications link.

At the remote terminal, demodulation reconstructs the video signal, white is used to modulate the density of print produced by a printing device. This device is scanning in a raster scan synchronised with that at the transmitting terminal. As a result, a facsimile copy of the subject document is produced.

Probably you have used for this facility in your organisation.

Yours sincerely,

18th January, 1972.

P.J. CROSS Group Leader - facsimile Research

z Your machine is preset to print the communication journal only when transmission has failed. Refer to Fax/

Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z The document image for the direct transmissions is not printed in the communication journal.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Placing Originals (Facsimile/Internet

(For Basic

Select “On”, “Off”, or “Inc Only”, and then select “OK”.

Select to print a Communication Journal after each transmission.

Chapter 3 Convenient Fax Features

Select “Select Mode”

Select “Comm. Journal”.

Select not to print a Communication Journal.

Select to print a Communication Journal only when transmission has failed.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

Transmitting a Document with a Cover Sheet

Chapter 3 Convenient Fax Features

Documents can be transmitted with a cover sheet stating the date and time of the transmission, destination station name, and total number of pages.

Sample Fax Cover Sheet

***** Facsimile Cover Sheet *****

MMM-dd-yyyy 15:00

Message To:

SALES DEPT.

Message From:

PANASONIC

201 555 1212

Following This Cover Page

z The cover sheet is excluded from the total page count in the transaction journal.

z The cover sheet can be printed with texts programmed by users. (Up to 10 lines are available.)

z 60 characters can be programmed for 1 line, and up to 600 characters can be printed on the cover sheet.

z Characters are written from the side of left. (The dotted lines will not be printed.)

Page(s)

Te x t A r e a 60 characters for 1 line (Up to 10 lines)

z The standard setting of a cover sheet can be changed with “56 Cover Sheet (HOME)” in Function Parameters

(Fax/Email Settings > Fax Parameters). To modify the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Place Original(s).

z Refer to

Fax) in the Operating Instructions

Operations) of provided booklet.

Press the Fax key.

Select “More Menus”.

Select “Select Mode”.

Placing Originals (Facsimile/Internet

(For Basic

Select “On”, and then select “OK”.

Select to attach a cover sheet.

Select not to attach a cover sheet.

Chapter 3 Convenient Fax Features

Select “Cover Sheet”.

Set “Quality Adj.” as required.

z Refer to Setting Original Quality (see page

26).

Select a destination.

z Refer to Entering a Destination (see page

16).

Press the Start key.

The transmission of the document with a cover sheet starts.

Chapter 4 Fax Reception

Chapter 4

Fax Reception

Receiving Documents

There are two ways to receive fax calls on this machine.

Automatic Reception

The machine receives documents automatically. The machine answers all incoming calls (including voice calls).

Manual Reception

When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call. Or, if the caller answers and says he/she wants to initiate a fax call, press the Start key and then hang up the handset (see page 81).

Automatic Reception

This mode is recommended when the telephone line is used only for fax.

•Set “17 Receive Mode” to “Auto” in Function Parameters (Fax/Email Settings> Fax Parameters).

. Refer to Manual Reception

• When an incoming call is received, the machine starts receiving it automatically.

Manual Reception

When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax.

•Set “17 Receive Mode” to “Manual” in Function Parameters (Fax/Email Settings > Fax Parameters).

• When an incoming call is received, lift the external telephone handset. If you hear a beep press from the phone, press the Start key and hang up the handset to start receiving the incoming fax.

When your telephone rings, lift the external telephone handset.

If a document is loaded on the ADF, remove it.

Chapter 4 Fax Reception

When you hear a beep, press the Start key.

Hang up the phone.

z If you hang up the phone before pressing

the Start key, the telephone connection will be terminated.

Chapter 4 Fax Reception

Print Reduction and Duplex Recording

Print Reduction

This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting described below.

 When Print Reduction is set to “Auto”

If “24 Print Reduction” is set to “Auto” in Function Parameters (Fax/Email Settings> Fax Parameters), it prints incoming documents reduced in size from 70 to 100% (in increments of 1%) to fit them within the preset paper size according to the length.

Standard-sized

document

Long document

z The standard setting of “24 Print Reduction” is set to “Auto”. For instructions on how to change the standard

setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z When the machine receives a long document (longer than the paper size by 39% or more), it prints the

document in multiple pages with the 10-mm (0.39 in) of the bottom margin of the first page overlapping the 10mm (0.39 in) top margin of the next page.

Standard size

Reduced automatically to standard size

 When Print Reduction is Set to “Fixed”

With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settings> Fax Parameters), the machine prints all incoming documents reduced at the reduction ratio preprogrammed in the “25 Reduction Ratio” in Function Parameters (Fax/Email Settings> Fax Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of 1%).

Standard-sized

document

Long document

z The standard setting of “25 Reduction Ratio” is set to “100 (%)”.

z For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating

Instructions (For Function Parameters) on the provided CD-ROM.

Reduced at a specified reduction ratio

Chapter 4 Fax Reception

Duplex Recording

When “95 Duplex Print” in Fax/Email Settings > Fax Parameters is set to “Valid”, the received multi document transmissions are printed on both sides of paper.

(Letter or A4 Originals only)

The standard setting of “95 Duplex Print” is set to “Invalid”. When changing the setting, refer to Fax/Email Setting in Function Parameters on the provided CD-ROM.

Chapter 4 Fax Reception

Substitute Memory Reception

When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “substitute memory reception”.

When a received document is saved in memory as substitute memory reception, the message “Message in Memory” appears on the touch panel display.

The saved documents will print automatically when you replenish the paper, toner, or clear the jammed paper.

If a document has been saved in memory due to substitute memory reception

z The available memory size is limited. Replenish the paper, toner, or clear the jammed paper before the memory

becomes full.

z The standard setting of “22 Substitute RCV” is set to “Valid” in Function Parameters (Fax/Email Settings> Fax

Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Memo

Chapter 4 Fax Reception

Convenient Reception Features

This machine supports certain convenient-to-use reception features. Program these features as required.

Selective Reception

Your machine has a special feature, Selective Reception, which can prevent receiving of unnecessary documents, (i.e. junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception.

Receiver Sender A (ID No: xxxx1234)

Address Book

Station name Fax number

A xxxx1234

B xxxx5678

Sender B (ID No: xxxx4321)

z The standard setting of “46 Select Receive” is set to “Invalid” in Function Parameters (Fax/Email Settings>

Fax Parameters). For instructions on how to enable the selective reception feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z This feature requires the registration of all possible sending stations in your address book. Refer to Adding a

Fax Number into the Address Book (see page 169).

z Selective reception will not work if the fax number is not set in the sender’s numeric ID, or the sender’s numeric

ID is not programmed at all. You need to advice to include the fax number (fax telephone number) in the Numeric ID to the sender who you want to receive faxes from.

z The remote machines to which you send faxes may also have the selective reception feature pre-programmed.

Fax Forwarding

This feature allows all incoming faxes to be forwarded to the station registered in the address book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night, or during holidays.

Sender A

Receiver

Forward

Sender B

Chapter 4 Fax Reception

z The standard setting of “54 Fax Forward” is set to “Invalid” in Function Parameters (Fax/Email Settings> Fax

Parameters). For instructions on how to enable the fax forwarding feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

z When the Fax Forward feature is set, the station programmed in the address book is restricted from editing. To

change a programmed destination, follow the steps below:

1. Set “54 Fax Forward” to “Invalid” in Function Parameters (Fax/Email Settings> Fax Parameters).

2. Change the station entered in an address book or pre-programmed in the program dialing.

3. Reset “54 Fax Forward” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters).

z When Fax Forwarding fails, for example, calling a busy station, the received document will be printed and is

deleted from the memory.

z Fax Forwarding will be disabled if the machine has 5% or less of memory remaining.

Password-Reception

Chapter 4 Fax Reception

Password reception will prevent receiving fax from unauthorized stations.

To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panasonic machine(s). If the password in your machine does not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.

• Password reception can be enabled by programming “44 Password-Receive” in Function Parameters (Fax/Email Settings> Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Receiver

Reception Password: 1234

Sender

Reception Password: 1234

This feature works only if the remote station is any one of the following models:

DF-1100 DP-180 DP-190 DP-1810F DP-1820E DP-1820F DP-2000 DP-2310

DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530

DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C213 DP-C262

DP-C263 DP-C264 DP-C322 DP-C323 DP-C354

DX-600 DX-800

FP-D250F FP-D350F

UF-160 UF-160M UF-170 UF-180 UF-190 UF-260 UF-270 UF-270M

UF-280M UF-300 UF-312 UF-322 UF-550 UF-560 UF-585 UF-590

UF-595 UF-650 UF-733 UF-745 UF-750 UF-750D UF-755 UF-755e

UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885 UF-890

UF-895 UF-990 UF-9000 UF-M500

z The standard setting of “44 Password-Receive” is set to “Off” in Function Parameters (Fax/Email Settings>

Fax Parameters). For instructions on how to enable the Password reception feature, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

Memo

Chapter 4 Fax Reception

Receive to Memory

What is Memory Reception?

Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray.

z If the memory reception feature has been set to “On” in Function Parameters, the message Receive to

Memory appears on the touch-panel display.

z Documents received in memory are printed when the pre-programmed password is entered. The received

documents are deleted from memory when their printing completes.

This section explains how to program memory reception, and print documents received into the memory.

Receiver Sender

Memory

z The standard setting of “Receive to Memory” is set to “Off” in “More Menus”.

z You can set the password in Function Parameters (Fax/Email Settings> Fax Parameters).

z When memory becomes full, the memory reception is aborted and the communication is canceled. Pages

already received in memory can be printed.

z Once memory is full, incoming documents can no longer be received into memory.

z If the memory reception feature has been set to “On”, the memory reception password cannot be changed in

Function Parameters. To change the password, follow the steps below:

1. Set the memory reception feature in “More Menus” to “Off”.

2. Change the password of “37 Receive to Memory” in Function Parameters (Fax/Email Settings> Fax Parameters).

3. Set the memory reception feature to “On” in “More Menus”.

Programming Memory Reception

To enable memory reception, follow the steps below:

Press the Fax key.

Select “More Menus”.

Select “Select Mode”.

Select “On”, and then “OK”.

Memory reception is programmed.

Chapter 4 Fax Reception

Select to enable memory reception.

Select “Receive to Memory”.

Select to cancel memory reception.

Select to print a document received in memory.

Printing a Document Received in Memory

Chapter 4 Fax Reception

When a document is received in memory, a message is displayed.

To print a document received in memory, follow the steps below:

Press the Fax key.

Select “More Menus”.

Select “Print”, and then “OK”.

Select “Select Mode”.

Select “Receive to Memory”.

Select to enable memory reception.

Select to disable memory reception.

Select to print a document received in memory.

If a password is pre-programmed, enter the password (4-digit), and then

select “OK”.

z This screen appears when the password is

set in “37 Receive to Memory” in Function Parameters (Fax/Email Settings> Fax Parameters).

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

Chapter 4 Fax Reception

Chapter 5 Internet Fax

Chapter 5

Internet Fax

What is Internet Fax?

It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet, or the Internet without using the telephone line.

This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).

Internet FAX

LAN

Internet FAX

Internet

 Sending Email

Scanned documents can be transmitted to an Internet Fax, or to a remote computer as files attached to the e-mail.

z Refer to Sending Email (see page 96).

z Scanned documents can be transmitted only as attached files in TIFF or PDF format.

The PDF format can be used only for transmitting documents from the Internet Fax to computers.

z The remote PC must support MIME to receive file attachment in TIFF or PDF format.

 Receiving Email

When Email is received from an Internet Fax or from a computer, the Email message prints automatically with the image of the attached file.

z Refer to Receiving Email (see page 97).

 Routing

You can forward fax documents, or Email to an Internet Fax, or networked computers.

z Refer to Inbound Routing (see page 97).

 Transmitting to a Fax via a Relay Station (Relay Transmission)

Email can be transmitted as normal fax documents via a relay station. Email may also be broadcasted.

z Refer to Relay Transmission (see page 98).

Using the Internet Fax Feature

To use the Internet Fax feature, a network cable must be connected to the machine, and the network environment must be properly configured in Function Parameters.

For setup instructions, refer to Preparing to Use Internet Fax (see page 104).

Chapter 5 Internet Fax

What Internet Fax Can Do

This section introduces the functions of the Internet Fax feature.

The Internet Fax features does not only offer sending, and receiving Email but forwarding fax documents via a telephone line, or broadcasting them via a relay station.

Sending Email

A scanned document can be transmitted to an Internet Fax, or to a remote computer as an Email file attachment. Attached files must be in either of the following formats:

•Internet Fax : TIFF format (TIFF-F)

•Computer : Choose either TIFF (TIFF-F) format or PDF format.

LAN

TIFF (TIFF-F) or PDF format

TIFF (TIFF-F) format

Internet FAX

z For more details on sending Email, refer to Sending an Email Procedure (see page 106).

Receiving Email

When this machine receives Email from an Internet Fax or from a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email.

LAN

Internet FAX

z For instructions on how to receive Email, refer to Receiving an Email (see page 128).

Chapter 5 Internet Fax

Inbound Routing

A document received from a G3 fax station via a telephone line can be forwarded to a remote computer on the network, or to an Internet Fax. The forwarding destination can be specified by sub-addressing, or the numeric ID of a fax station.

LAN

Internet Fax

E-mail

telephone line

G3 Fax

Forward to G3 Fax

Internet Fax

G3 Fax

z For more details about routing, refer to Inbound Routing (see page 134).

Relay Transmission

Chapter 5 Internet Fax

The Internet Relayed Transmission Feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance.

You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station. You can also send an email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current email application through a Relay Station.

To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first download the software (TIFF Converter) from the web site listed below.

http://panasonic.co.jp/pcc/en/

Ex. Internet Relay Transmission

LAN

G3 Fax

Internet Fax

Server

z When requesting Relay Transmission from a computer, it is necessary to transmit the file in the TIFF-F format.

z An application software is available from the download site. Refer to Convenient Application Software (see

page 154).

z For more details on the Relay Transmission feature, refer to Using the Relay Feature (see page 140).

Internet

Internet Fax

Transfer to G3 Fax

G3 Fax

Message Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message itself to a device supporting this notification function.

Several Email applications such as Eudora, and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as sending a request for notification to the Internet Fax by Email applications that support MDN (Message Delivery Notice) function.

 If the receiving station is an Internet Fax station

A Message Delivery Notice (MDN) with communication capability notice is returned to the sender.

 If the receiving station is a computer

An MDN response Email message is transmitted to the sender.

Internet Fax Transmission

Message Delivery Notice (MDN)

MDN Request

Response Capability Notice

Chapter 5 Internet Fax

Internet Fax Internet Fax

MDN Request

Email Transmission

Eudora, Outlook Express,

etc.

MDN Request from the Originator

MDN Response with Capability Notice from the Recipient

MDN Response from the Recipient

z This feature can be used when the receiving station supports the Message Delivery Notice (MDN) feature.

z To enable this feature, refer to Setting Message Delivery Notice (MDN) (see page 124).

MDN Response Capability Notice

MDN Response

PCPC

Eudora, Outlook Express,

etc.

Direct Internet Fax Transmission (Using Direct SMTP)

Chapter 5 Internet Fax

Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP).

In common cases only Email, and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.

The direct Internet Fax feature enables documents to be directly exchanged between Internet Fax stations without the intervention of an SMTP mail server. This will reduce workload of SMTP mail server.

Use of this feature requires that IP addresses always have to be kept unique. Certain information, such as the domain name of this machine, also needs to be properly pre-programmed in the DNS server.

To use the direct Internet Fax feature, have “172 Direct IFax XMT” set to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters).

z For more details about network configuration, contact your network administrator.

Internet Fax

LAN

Direct SMTP

Internet Fax

SMTP Server

100

Panasonic DP-C323, DP-C354, DP-C263, DP-C264 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Operating Instructions

Conventions

Icons

Notation

Table of Contents

Menu Map

Getting To Know Your Machine

Fax Transmission Procedure

Basic Fax Transmission

Entering a Destination

Manual Dialing

Using the Address Book

Searching for a Destination

Redialing

Transmission with Destination Monitoring

Talking to the Remote Party Before Transmission

Setting Original Quality

Setting the Original Size

Transmitting 2-Sided Originals

Verification Stamp

Transmitting a Document Stored in Memory

Job Build and SADF

Direct Transmission

Verifying Communication Status

Rotated Transmission

Batch Transmission

Getting an Outside Line Using PIN Code Access

Using Program Keys

Canceling a Communication

To cancel Memory Transmission:

To cancel Direct Transmission:

Dial Prefix

Time Controlled Communication (Deferred)

Deferred Transmission

Convenient Fax Features

Deferred Polling

Polling

Polling

Storing Documents to be Polled

Using a Mailbox (Confidential Communication)

What is Confidential Communication?

Confidential Transmission

Confidential Polling

Storing Documents for Confidential Polling

Printing a Received Confidential Document

Deleting a Confidential Document

Sub-Address Communication

What is Sub-Addressing?

Sub-Addressed Transmission using Address Book

Sub-Addressed Transmission using Manual Dialing

Password Communication

What is Password Communication?

Password Transmission

Setting Password-Protected Transmission

Printing Communication Journal

Transmitting a Document with a Cover Sheet

Fax Reception

Receiving Documents

Automatic Reception

Manual Reception

Print Reduction and Duplex Recording

Print Reduction

Duplex Recording

Substitute Memory Reception

Convenient Reception Features

Selective Reception

Fax Forwarding

Password-Reception

Receive to Memory

What is Memory Reception?

Programming Memory Reception

Printing a Document Received in Memory

Internet Fax

What is Internet Fax?

What is Internet Fax?

Using the Internet Fax Feature