Panasonic DP-C322P, DP-C322 User Manual

Operating Instructions

(For Document Manager and Document Viewer)

Software

Model No. DP-C262 / C322

UB-2815C / 2315C

General

Description

System

Requirements

Basic

Operations

B

English

Document

Management

Editing

Documents

Menus

Explanation

2

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, MS-DOS, Windows, Windows NT and Windows Server are either registered
trademarks or trademarks of Microsoft Corporation in the USA and other countries.
i386, i486, Celeron, Intel Centrino and Pentium are trademarks of Intel Corporation.
The USB-IF Logos are trademarks of Universal Serial Bus Implementers Forum, Inc.
TrueType is a registered trademark of Apple Computer, Inc.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the USA and
other countries.
PEERLESSPage™ is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrint and Memory Reduction Technology® are registered trademarks PEERLESS
Systems Corporation; and, COPYRIGHT © 2005 PEERLESS Systems Corporation.
COPYRIGHT © 2005 Adobe Systems Incorporated. All Right Reserved; and Adobe

®

PostScript® 3™
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Agfa
Monotype.
Agfa® and the Agfa rhombus are registered trademarks of Agfa-Gevaert N.V. registered in the
U.S. Patent and Trademark Ofce and may be registered in other jurisdictions. Monotype® is a
registered trademark of AMT registered in the U.S. Patent and Trademark Ofce and may be
registered in other jurisdictions.
ColorTune® is a registered trademark of Agfa-Gevaert N.V. registered in the U.S. Patent and
Trademark Ofce and may be registered in other jurisdictions. Prole Tool Kit™, Prole Studio™
and Prole Optimizer™ are trademarks of AMT and may be registered in certain jurisdictions.
PCL is a trademark of Hewlett-Packard Company.
Adobe, Acrobat, Adobe Reader, Adobe Type Manager, PostScript, PostScript 3 and Reader are
either registered trademarks or trademarks of Adobe Systems Incorporated in the United States
and/or other countries.
All other product/brand names, trademarks or registered trademarks identied herein are the
property of their respective owners.

© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
Published in Japan.

The contents of these Operating Instructions are subject to change without notice.

General Description .......................................... 4

System Requirements ....................................... 6

Basic Operations ............................................... 8

Main Window.............................................................................................. 8

Importing Image Documents ...................................................................... 10

Creating Document Images........................................................................ 13

Editing Document Images .......................................................................... 15

Saving Image Documents .......................................................................... 16

Editing Attached Files................................................................................. 17

Deleting Documents ................................................................................... 20

Rearranging Documents ............................................................................ 21

Launch To Another Application .................................................................. 22

Image Printing ............................................................................................ 25

Document Management .................................... 26

Grouping Documents ................................................................................. 26

Ungrouping Documents.............................................................................. 29

Alternatively Grouping Document Pages ................................................... 31

Creating and Deleting Folders.................................................................... 37

Rearranging Pages .................................................................................... 39

Viewing Document Information .................................................................. 40

Editing Documents ............................................ 42

Opening a Document ................................................................................. 42

Moving Pages............................................................................................. 45

Deleting Pages ........................................................................................... 47

Page Adjustment ........................................................................................ 48

Creating Annotations.................................................................................. 50

Menus Explanation ............................................ 57

Document Manager.................................................................................... 57

Document Viewer ....................................................................................... 59

3

Table of Contents

4

5

General

Description

General

Description

General Description

The Document Manager and Document Viewer are softwares used to manage various types of documents on a

computer.

The Document Manager displays the les and folders on a computer together with a folder tree. Unlike Windows

Explorer, documents are represented as thumbnail images, and details such as its contents, number of pages,

or image can be seen at a glance.

You can use drag-and-drop operations such as moving, copying, and deleting the documents displayed in the

Document Manager. By registering applications in the Document Manager, you can use any application to open

a selected document.

Double-clicking an image le (BMP, TIFF, JPEG, or PNG, etc.) in the Document Manager opens the Document

Viewer. You can use the Document Viewer to edit image les in the following ways.

Use operations such as cut, copy, and paste to edit images.

Use the Annotation function to superimpose graphics or text on an image for displaying or printing.

Rotate the image or expand or reduce its size to match the print page size.

Save the image in a different le format.

5

General

Description

There are two data formats that can be used by computers: vector format and raster format. Most applications

only allow you to manage one of these formats, but the Document Manager and Document Viewer is capable of

managing and editing them both together. One of the biggest strengths of Document Manager and Document

Viewer is its ability to manage document les created with applications such as Microsoft Word and Micorosoft

Excel received Fax documents, and scanned handwritten documents.

When the user inputs a document into the Panasonic-DMS, it can be managed and edited with the following two

applications:

Document Manager

An application for managing documents.

Document Viewer

An application for viewing and editing documents.

6

System

Requirements

7

System

Requirements

System Requirements

Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater is required, Pentium 4 or greater

is recommended)

Operating System

System Memory : The minimum recommended Memory for each OS is as follows:

: Windows 98*1, Windows Me*2, Windows NT 4.0*3 (With Service Pack 3 or later is required),

Windows 2000*4, Windows XP*5, Windows Server 2003*

6

Windows 98, Windows Me : 128 MB or greater

Windows 2000, Windows XP,

Windows NT 4.0,

Windows Server 2003

Interface : 10Base-T/100Base-TX Ethernet port

CD-ROM Drive : Used for installing the software and utilities from the CD-ROM.

Free Disk Space : 200 MB or greater

: 256 MB or greater

*1 Microsoft® Windows® 98 operating system (hereafter Windows 98)

*2 Microsoft® Windows® Millennium Edition operating system (hereafter Windows Me)

*3 Microsoft® Windows NT® operating system Version 4.0 (hereafter Windows NT 4.0)

*4 Microsoft® Windows® 2000 operating system (hereafter Windows 2000)

*5 Microsoft® Windows® XP operating system (hereafter Windows XP)

*6 Microsoft® Windows Server ™ 2003 operating system (hereafter Windows Server 2003)

7

System

Requirements

Memo

8

Basic

Operations

9

Basic

Operations

In order to use Document Manager to manage or edit documents, the documents must be imported into

Document Manager.

First, start up Document Manager.

Document Manager will start. (The rst time it starts up, there is no documents displayed in the document

area.)

Select Start Menu All Programs (Expect for Windows XP: Programs) Panasonic

Panasonic Document Management System Document Manager.

Note:

If the Document Manager icon is on your desktop, it can be started up by double-clicking on that icon.

Folder Area

Document Area

Link Icons

Status Bar

Folder Area

Displays a tree view of the folders in which the documents are stored. Click on a folder to display its

contents in the document area.

Link Icons

These are links to the applications/functions often used in the Document Manager. Drag a document to

one of these icons to start up the application. For example, drag a document to the Print icon to print it.

Status Bar

Displays information such as the number of les in the selected folder, and their size.

Document Area

Displays the contents in the folder that is selected in the Folder Area. By default, documents are

displayed by their names and icons. Double-click a document icon to edit.

Main Window

9

Basic

Operations

There are three types of les that can be imported, and each has a different type of icon.

Raster Data

(A document le captured

with the device's scanner)

Raster Data with Attached File

(A Microsoft Word document is

attached)

Raster Data with Attached File

(A Microsoft Excel document

is attached)

Vector Data

(A document le created

with Microsoft Word)

Vector Data

(A document le created

with Microsoft Excel)

Raster Data Icon Display

For photos taken with a digital camera or les captured with the device's scanner, the icon will consist of

a thumbnail image of the photo or image. If you double-click the thumbnail icon, the Document Viewer will

automatically launch, allowing you to view and edit the document.

Vector Data Icon Display

For documents created with applications such as Microsoft Word®, Microsoft Excel®, or Microsoft PowerPoint

®

(vector data documents), the icon will display the icon of the application used to create the document. If you

double-click the icon, the document will open in the application used to create it.

If the document is several pages long, a page bar will be displayed at the bottom of the icon. The thumbnail

image displayed will be for the page displayed by the page bar.

Click the left arrow ( ) on the page bar to display the previous page. Click the right arrow ( ) to display
the next page.

Raster Data with Attached File Icon Display

Raster data les with attached les contain the image data le created by using the File Conversion command

within the application's document le, plus a link to the original application document le. The icon consists of a

thumbnail image of the document page, plus the application icon displayed in its lower right corner.

Double-clicking this icon automatically opens the Document Viewer, allowing the document to be edited. In

addition, if you click the icon once to select it and choose Attached File from the Document menu, you can

open the original vector data document used to create the image data. However, even if you edit and save this

document, the changes will not be automatically reected on the image le. For more information, see "Editing

Attached Files" on page 17.

10

Basic

Operations

Importing Image Documents

In order to use Document Manager to manage or edit documents, the documents must be imported into the

Document Manager.

There are three main methods of importing documents. The rst two methods consist of importing les on

a computer or from the network. The third method consists of using the device's scanner function to import

documents.

Import Documents Using the Menu

From the menu, select File Open.

Click

Click

The Open dialog box will appear.

Select a le and click the

Open

button.

Click the document le.

Click the

Open

button.

The icon for the imported document will appear

in the document area.

Note:

Both vector and raster format documents can be
imported.

Importing Image Documents

Importing with Drag and Drop

Open the folder that

contains the document.

Drag

Open the folder that contains the document to be imported, and drag the document icon into the Document

Manager's document area.

The imported document will appear in the document area.

Note:

Both vector and raster format documents can be imported.

11

Basic

Operations

12

Basic

Operations

Importing Image Documents

Scanning Documents

When using the scanner function to import data into your computer, the documents will be automatically

imported into the Document Manager, and thumbnail icons for the documents will be displayed.

Send a document to the computer using the device's scanner function. When the computer receives the

le, a message will be displayed.

When the

Display

button is clicked, the icon for the imported document will appear in the document area.

NOTE

What to do if a document image icon doesn't appear?

The document icon may not show up in the

Network Scanner Image

folder, even after pressing

the

Display

button. If it does not show up, press the F5 button. This will refresh the Document

Window.

What is the Network Scanner Image folder?

The imported document using the device's scanner are automatically saved in a special folder

named Network Scanner Image. It is not necessary for the user to create this folder.

The Document Manager will automatically create the folder when a scanner image is received for

the rst time.

Importing is only possible in raster format

Only raster format can be used for the document le data when scanning documents.

What to do if you are unable to receive documents

The IP address of the computer to which you are sending the documents must be specied in the

device's scanner settings. Contact your system administrator for more information about this.

What do you do after importing?

The importing process is the same for both raster and vector format documents, but the processing

that occurs after the import is slightly different. If the imported document is in raster format (such as
a scanned image, Fax data) nothing more needs to be done to it before storing the document.

If the document is in vector format (Not an image data such as a Microsoft Word le) then it

is generally converted to a print image before storage. If you convert your documents created
with Microsoft Word or Microsoft Excel to image data, managing them will be much easier. This
procedure is explained in "Creating Document Images" on page 13.

13

Basic

Operations

Creating Document Images

When you convert vector format document les (document les created with applications) into raster format

image data, you can view them alongside other image data les, making managing the les easier.

When you look at the document icon that you have created an image for (an icon with a thumbnail preview)

you will see a small icon in its lower right-hand corner. This small icon indicates that the document has a le

attached to it. This allows you to manage both the raster format le and the original vector format le at once. It

is highly recommended to create documents images for all vector format les.

NOTE

What happens to the original vector format documents?

The original documents are saved in their original form. Creating a document image (a raster format

document) from a vector format document does not delete the original document. Rest assured that
it is saved as an attached le.

What are the advantages of using attached les?

Editing text in raster format documents is difcult. When you wish to make changes to a raster

format document, use the le instead. When you open the attached le, it will open automatically in
the application used to create it. Use the application to edit the text and then save it. Note, however,
that it will be necessary to recreate the document image after making the changes.

14

Basic

Operations

Creating Document Images

Click

Click

Select Document File Conversion from

the menu.

Click

Select the document le for which you want to

create an image.

File conversion begins.

Changed thumbnail

The icons in the document area will change to

thumbnails.

NOTE

Canceling File Conversion

To cancel a le conversion, click the

Cancel

button on the rst le conversion screen displayed

by the Document Manager. When creating images from Microsoft Ofce applications such as
Microsoft Word or Microsoft Excel, it can be difcult to cancel the le conversion process. In this

case, use the

Cancel

button on the printing screen that appears after Microsoft Word or

Microsoft Excel has started up.

Thumbnail (Image Preview) Icon Size

Select Environment Setup from the File menu and then select Thumbnail to change the size of

the displayed thumbnail icons.

File Conversion Method

Select Environment Setup from the File menu and then select Application File to choose the le

conversion method.

Data that cannot be converted

Only les that can be printed in Windows can be converted to image data. Files that cannot be

printed (for example, audio les with wav or mp3 extensions) are displayed as icons.

15

Basic

Operations

Editing Document Images

The Document Viewer application is used for viewing and editing image documents. Select (click) the image

document you wish to view/edit and select Open from the Document menu to open the document on the

Document Manager. The following steps explain how to rotate an image document imported with the scanner

function.

Click

Double-click

Click the Network Scanner Image folder and

double-click the image document you wish to

rotate.

Document Viewer will start and the document

opens.

Select Page Rotate Page Rotate 180

Degrees from the menu.

The image is rotated.

Click

Click

NOTE

Rotate easily with a toolbar.

Simply click the , , or button to rotate

the image.

How do you undo an action?

Click the Undo button immediately after the

action to undo it.

16

Basic

Operations

Saving Image Documents

The changes you make while editing will not be reected on the actual le unless you save them. There are two

methods of saving: Overwrite and Save As. Choose overwrite if you want to reect the changes you made on

the original le. To overwrite, simply choose Save from the menu.

Save As is usually used when saving a le under another le name, but with Document Viewer it can also be

used to save the displayed page to another le, or to save only a specied section of the le to another le.

Click

Click

Select File Save from the menu.

The le will be overwritten with the edited data.

Note:

This can also be accomplished by pressing Ctrl and
S simultaneously.

Click

When you click the button, the Document
Viewer will close and you will be returned to the

Document Manager.

Note:

If you attempt to close the window without saving the
changes you made to the document, the following

message will appear. Click

Yes

to perform an

overwrite and the window will close.

Click

The image in the Document Manager window is

rotated and changed from landscape to portrait

orientation.

17

Basic

Operations

Editing Attached Files

There are two types of image documents: les containing only images, and les with the original source le

attached to them. A glance at the document icon will tell you if there is an attached le on the image document.

In the example below, you can see that there is a small Microsoft Excel icon in the bottom right corner of the

document's image thumbnail.

The following steps explain the overall process to open a document (attached le) that was created in Microsoft

Excel, edit it, and reect the changes in the image le.

Click

Click the attached le to select it.

Click

Click

Select Document Attached File from the

menu.

Continued on the next page...

18

Basic

Operations

19

Basic

Operations

The Attached le window will appear.

Click the

Open

button to open the attached

le.

Click

Click

Save the changes you made to the original

document. Select File Save from the menu.

Click

Make the text title on the rst line larger.

Note:

In this example we are changing the font size of
a document created in Microsoft Excel, but this is
only for explanatory purposes. Depending on the
situation, there may be many different things you
will wish to change. While we will not go into the
details of using Microsoft Excel, one important point
to remember is how to save your changes when you
are nished.

Microsoft Excel launches and the original

document opens.

You will now be able to edit the original

document.

Click

Click

Close the document. Select File Exit from

the menu.

You will be returned to the Attached le

window. Click the

Exit

button.

Click

19

Basic

Operations

A new le is created.

A new le will be created in Document Manager.

Note:

When you change an attached le, a new le will
be automatically created. "(2)" will be added to the
original ne name, so you can easily tell that it is a
new le.

Click

Click

Select the newly created le and select

Document File Conversion from the menu.

A newly created document preview is displayed

in the Document Manager.

20

Basic

Operations

Deleting Documents

To delete a document from the document area, simply move the document into the Trash Can. To delete the

actual data, it will be necessary to empty the Trash Can. In another word, even if you move a le to the Trash

Can, as long as you don't empty it, it will be possible to recover the data. Note that the Trash Can referred to here

is the Document Manager or Document Viewer Trash Can. It is not the Recycle Bin on the Windows desktop.

Emptying the Document Manager or Document Viewer Trash Can will not empty the Windows Recycle Bin.

Select the le that you want to delete and select

Edit Delete from the menu.

The document deletion conrmation dialog box

will appear. Click

Yes

.

Click

Select the le that you want to delete.

Click

Click

The selected le will be removed from the

document area.

NOTE

Files can also be moved to the Trash Can by dragging their icons to the Trash Can link icon.
To empty the Trash Can, select File Trash Can Empty Trash Can from the menu.

21

Basic

Operations

Rearranging Documents

It is possible to freely rearrange the document icons in the document area. To move an icon, simply drag it to

the desired position. Because Document Manager allows you to move the documents freely, you can easily

organize your les.

Note:

When moving an icon, don't allow it to overlap another icon!
There is one important thing to keep in mind when moving icons: don't overlap other icons. If you release the mouse
button while one icon is overlapping another, the two documents will be grouped together as one document.

NOTE

To arrange the icons in name order

To arrange the icons in the order of their le names, select Arrange Document from the View

menu and select By Name. In addition to name order, it is also possible to arrange les by le type,
size, and date saved.

To equally space the icons

To arrange the documents in equal intervals, select Arrange Document from the View menu

and select Line Up Documents. Also, if Auto Arrange is selected, the icons will be automatically
arranged each time you open the folder.

Click

Click the le you want to move to select it.

Drag

Drag the icon to the desired location.

The icon's location has changed.

22

Basic

Operations

23

Basic

Operations

Launch To Another Application

You can place icons that link to commonly used applications or functions at the bottom of the window. You can

use these applications and functions to manage documents by dragging documents to the corresponding link

icons.

Adding a link icon

To add a link icon to the Document Manager.

Click

Click

Select File Launch To Another

Application External Application Setup

from the menu.

Click

The External Application Setup dialog box opens.

Click the

Add

button.

The Add External Application dialog box opens.

Click the

Browse

button next to the Program

File eld.

Click

A dialog box opens for you to select a le.

Select the application to add as a link icon.

In this example, we will add a link icon for

Microsoft® Paint. In the le selection dialog box,

select the WINDOWS folder then the system32

folder, and then select mspaint.exe in the

system32 folder. (i.e. Windows XP)

Click the

Open

button.

Click

Check that Microsoft® Paint has been selected

and then click the

OK

button.

23

Basic

Operations

Microsoft® Paint is added to the External Application Setup dialog box.

Clicking the

Close

button adds Microsoft® Paint as a link icon.

Click

The Microsoft® Paint is added as a link icon.

Note:

You can also use the same procedure to add an Email link icon by setting the Application Type in the Add External
Application dialog box to "E-Mail" and selecting the MAPI Compliant check box in the Program File.

24

Basic

Operations

Launch To Another Application

Using a link icon to open a document

Use the link icon to open a document.

Drag

Drag the document you want to open to the link

icon.

Click

A conrmation message appears.

Click the

Yes

button to open the

document in the link icon application.

NOTE

This example opens an image document in Microsoft® Paint but you could use the same method to
open a message send window by dragging a document to an Email link icon.

25

Basic

Operations

Image Printing

The image documents can be printed directly from the Document Manager or Document Viewer. The following

steps explain the procedure for printing from the Document Manager, but the procedure for printing from the

Document Viewer is almost identical.

Select the le you wish to print.

Click the le you wish to print.

Click

Click

Select File Print from the menu.

Click

The print dialog box will appear. Click the

OK

button to start printing.

NOTE

To select monochrome or color printing, or to select other options such as changing the paper size,

click the

Properties

button in the print dialog box.

26

Document

Management

Grouping Documents

One of the most effective ways of organizing documents is to group together documents that are related to one

another. You may think that grouping requires you to name a group and save it. You can group two documents

by simply dragging one le on top of another in the document area. For example, if you drag the icon for

"Document 1" (1 page) over the icon for "Document 2" (2 pages), they will be grouped together as a single

document, and only "Document 1" will remain. In other words, "Document 1" serves as the group name for the

new group. The 2 pages from "Document 2" will be added to the end of "Document 1" and "Document 2" will be

deleted. "Document 1" will become 3 pages long.

Grouping is done in incremental order. You just have to take note of the order that you select the documents.

The document that you selected rst will absorb the document you select next.

27

Document

Management

Grouping Documents

Grouping by Dragging Documents

Click

Click "Document 1" to select it.

Drag

Drag "Document 1" on top of "Document 2" and

release the mouse button.

"Document 1" and "Document 2" will be grouped

together, they now become "Document 1".

1st page of "Document 1"

is displayed.

Click

28

Document

Management

Grouping Documents

Grouping with the Menu

Click

Click "Document 1" to select it.

Click while holding down the Ctrl key.

While holding down the Ctrl key, click on

"Document 2" to select it.

Click

Click

From the menu, select Document Group

Every Document.

"Document 2" will be absorbed into "Document 1".

NOTE

Selection order is important.

Please remember, the les will be piled in the order of your selection. The rst document you

selected becomes the "master" le, the grouped document has the name of the master le.

It is also important to be careful when dragging les. The le you are dragging is the "master" and

the le it is dragged onto is the "slave." Only the le name of the dragged le will remain -- the le
name of the le that it was dragged onto will be deleted.

29

Document

Management

Ungrouping Documents

Grouped documents are documents consisting of multiple pages. There are two ways of ungrouping these

documents. The rst one is to ungroup all the pages in the document, creating new document les for each of

the pages. Another one is to ungroup only the page displayed by the document's icon, creating a new document

le consisting of only that page.

Ungroup All Document pages

Click

Select the document you wish to ungroup by

clicking it.

Click

Click

From the menu, select Document UnGroup

All Pages.

All of the pages are separated into individual

documents, meaning that as many new

documents will be created as there were pages

in the original document.

30

Document

Management

Ungrouping Documents

Ungroup Only Displayed Page

Click

Click the page arrows at the bottom of the

document to display the page that you want to

ungroup from the document.

Click

Click

From the menu, select Document UnGroup

Current Page.

The displayed page will become a new

document consisting of only that one page.

31

Document

Management

Continued on the next page...

Alternatively Grouping Document Pages

Turning each page over when scanning a double-sided document with a scanner that can only scan one side

of a page takes a great deal of time and effort, and is not efcient. Scanning only single side takes, so it is more

efcient to create two documents, one with all of the odd pages and one with the even pages, and then combine

the two documents into one, alternating the odd and even pages.

Scan the odd pages

Remove original document

Although the order and facing of the document pages will differ

depending on the model of scanner and the scanning method, the

even pages should be in "2, 4, 6" or "6, 4, 2" order.

Scan the even pages

Interleaving

Reverse Interleaving

32

Document

Management

There are two methods for alternatively inserting odd and even pages: interleaving and reverse interleaving.

Interleaving involves alternatively grouping the pages from two documents (starting with the rst page of each

document) to create a new document in the proper order. For example, if scanning a 6-page double-sided

document, you rst scan one side of all of the pages and then the other side. The odd-numbered pages (1, 3, 5)

are scanned and saved to a le, and then the even numbered pages (2, 4, 6) are scanned and saved. Both les

were scanned in page order. By performing interleaving on these two documents, a single document with all

pages in the correct order can be created.

With reverse interleaving, the pages from one document are taken from the beginning of the document and

the pages from the other are taken from the end. This type of interleaving is quite common. For example, if

scanning a double-sided 6-page document, you rst put the document into a sheet feeder, scanning the front

pages (pages 1, 3, 5) to a le. Next, you take the entire document and turn it around, scanning the back of the

pages (pages 6, 4, 2) and saving them to a le. This means that the back of the les will end up being scanned

in reverse order. But by reverse interleaving these two les, a single le in the correct order can be created.

NOTE

DP-C262/C322 can make the automatic 2-sided scanning by conguring the setting.
Devices with 2-sided scanning capability do not need to use the functions of Alternatively Grouping
Document Pages (Interleaving, Reverse Interleaving).

33

Document

Management

Alternatively Grouping Document Pages

Interleaving

Interleaving creates a group from the selected les, alternating their pages. This allows you to take a document

consisting of odd-numbered pages and combine it with a document consisting of even-numbered pages, to

create a single document with the pages in the correct sequence. For example, if you have a document with

pages 1, 3, 5, 7, and 9 and another document with pages 2, 4, 6, 8 and 10, you can use interleaving to group

them into a single document, with pages 1 to 10 in the correct order.

Odd-Numbered

Document

Even-Numbered

Document

Tramping

Correct order Document.

"Odd-Numbered Document" pages

Odd Document Odd Document Odd Document Odd Document Odd Document

"Even-Numbered Document" pages

Even Document Even Document Even Document Even Document Even Document

34

Document

Management

Interleaving will begin. The "Even-Numbered

Document" will be absorbed by the

"Odd-Numbered Document."

If you look through the document's pages, you will see that the pages are arranged in order from 1 to 10.

Odd Document

Odd Document

Odd Document Odd Document

Odd Document

Odd Document Odd Document Odd Document Odd Document Odd Document

Click on the odd-numbered document to select

it and then select the even-numbered document

while holding down the Ctrl key. Both the odd

and even- numbered documents will now be

selected.

Click

Click while holding down the Ctrl key.

From the menu, select Document Group

Every Page Alternately.

Click

Click

35

Document

Management

Continued on the next page...

Alternatively Grouping Document Pages

Reverse Interleaving

Reverse interleaving creates a group by alternatively inserting pages from two documents, one starting from

the rst page and one starting from the last page. This is used when scanning a double-sided document with

a scanner that can only scan one side of the page at a time, to combine the odd and even pages into a single

document. For example, if you have one document with pages 1, 3, 5, 7, and 9, and another document with

pages 10, 8, 6, 4, and 2, reverse interleaving will create a single document with pages 1 to 10 arranged in the

correct order.

"Odd-Numbered Document" pages

Odd Document Odd Document Odd Document Odd Document Odd Document

"Reversed Even-Numbered Document" pages

Rev-Even Document Rev-Even Document Rev-Even Document Rev-Even Document Rev-Even Document

36

Document

Management

If you look through the document's pages, you will see that the pages are arranged in order from 1 to 10.

Odd Document Odd Document Odd Document Odd Document Odd Document

Odd Document Odd Document Odd Document Odd Document Odd Document

Click on the odd-numbered document to select

it and then select the reversed even-numbered

document while holding down the Ctrl key.

Both the odd and reversed even-numbered

documents will now be selected.

Click

Click while holding down the Ctrl key.

From the menu, select Document Group

Every Page Reverse Alternately.

Click

Click

Reverse interleaving will begin. The "Reverse

Even-Numbered Document" will be absorbed

by the "Odd-Numbered Document."

37

Document

Management

Creating and Deleting Folders

Creating folders and placing related documents in them is a good method of keeping documents organized.

Click

Click the folder in which you want to create the

new folder.

The display of the selected folder will be

highlighted.

From the menu, select File New Folder.

Click

Enter a name for the

folder.

Click

The Create New Folder dialog box will appear.

Enter a name for the folder and click the

OK

button.

Check the new folder.

The new folder is created.

NOTE

Create a new folder easily by right clicking

You can also create a new folder by right clicking on the folder in which you would like to create.
Create

New Folder

in the shortcut menu.

Right click Click

Continued on the next page...

Click

38

Document

Management

Click

Click

Delete unnecessary folders

To delete a folder, click it and select

Edit

Delete

from the menu. The

Conrm Folder Delete

message box will appear.

Use caution when deleting folders. Document les are rst placed in the Trash Can when they are

deleted, but folders are deleted without being placed in the Trash Can. However, any document les
that were in the deleted folder will be placed in the Trash Can.

39

Document

Management

Rearranging Pages

Changes the order of a multi-page image document. This can be particularly useful when you need to reverse

the pages of a document that is in reverse page order.

Click

Click the document for which you want to

change the page order.

Click

Click

From the menu, select Document Page

Rearrange Pages.

Click

The Rearrange Pages Dialog box will appear.

Click the

Reverse Order

button.

The order of the document's pages will be

reversed.

Click the

OK

button to return to the

Document Manager.

Click

The order of the document's pages

are reversed.

The page arrangement is changed.

NOTE

If you click and drag a page in the Rearrange Pages Dialog box, you can manually move it in the
desired order.

40

Document

Management

41

Document

Management

Viewing Document Information

To view detailed information about a document le, open the le's properties.

Click

Click the le for which you want to see

information.

From the menu, select File Properties.

Click

Click

The properties of the rst page will be displayed.

If the document is grouped, it is possible to

view the properties of each page in the group.

Click the symbols to view the properties
of other pages.

Click

Click the

Close

button to exit properties.

41

Document

Management

Memo

42

Editing

Documents

43

Editing

Documents

Opening a Document

The Document Viewer automatically launches when opening an image document managed by the Document

Manager. Simply double-click an image document displayed in the Document Manager's document area. If

using the menu, select Document Open.

The Document Viewer will start and the selected image document will be displayed in its main window.

To start Document Viewer from the Start menu, click Start All Programs (Expect for Windows XP: Programs)

Panasonic Panasonic Document Management System, and then select Document Viewer.

Double-click

Double-click an image document displayed in the Document Manager document area.

43

Editing

Documents

Continued on the next page...

Document Viewer will Launches.

Tool BarPage List Ruler

Size Bar Link Icons Status Bar Page View Area

Tool Bar

The tool bar contains buttons for the application functions. Each function can be used by clicking its tool bar

button, they allow a direct access to each functions without selecting from the menu.

Page List

Displays thumbnail previews for all of the pages of a document. Click a thumbnail to display the content of that

page in the Page View Area on the right. In addition to select pages to display, you can also use this window to

drag pages to new positions.

Page View Area

Displays the image selected in the page view window. Also displays information added with the Annotation

function.

Size Bar

Slide the adjustment button to adjust the scaling of the image displayed in the Page View Area. By combining

use of the menu and tool bar buttons, the image scaling can be freely adjusted.

Ruler

Displays the actual size of the image displayed in the Page View Area.

Link Icons

They are the links to the applications/functions often used in the Document Viewer. Drag a document to one of

these icons to start up the application. For example, drag a document to the Print icon to print it.

Status Bar

Displays information such as image le name, image type, and size.

44

Editing

Documents

NOTE

To efciently edit the image displayed in the Page View Area, it's important to rst adjust its scaling
so that it can be easily viewed.
The scaling can be freely adjusted by dragging the size bar adjustment button. It is also possible to
specify a particular scale percentage by entering a value directly in the scale box.

Drag the size adjustment bar.

By dragging the display area box in the page list, the part of the image displayed in the Page View
Area can be changed.

Drag

Drag

45

Editing

Documents

Continued on the next page...

Moving Pages

Changes the order of pages. Check the contents of the pages in the Page View Area when moving the order of

pages.

Click

Click the page you want to move to select it.

Click

Click

From the menu, select Page Move Page

Select Page.

Enter the page number.

Click

The Go To dialog box will open.

Enter the page number for the page you wish to

move and click the

OK

button to move it.

46

Editing

Documents

NOTE

Copy a page

Select the page you want to copy and then select Page Copy Page from the menu to make the

copy.

Move or copy by dragging

If you drag a thumbnail icon within the page list, you can move the page. Also, if you hold the Ctrl

button while dragging, you can make a copy of the page.

Direct control with right clicking!

Click on a thumbnail icon to select it, right click it, and then select Copy Page from the popup menu

to copy the page.

Right click

Click

47

Editing

Documents

Deleting Pages

Delete unnecessary pages.

Click

Click on the page you wish to delete to select it.

Click

Click

From the menu, select Page Delete Page.

The Document Viewer dialog box will appear.

Click

Yes

to delete the page.

Click

48

Editing

Documents

49

Editing

Documents

Page Adjustment

It is possible to adjust the images for each page, allowing you to straighten crooked images or enhance the

blurry ones by making them sharper. From the Page menu, select Adjust Page to access the adjustment

features. When adjusting pages, it is handy if you display the editing tool buttons by selecting Image Tool Bar

from the Window menu.

Correct Skew : Adjusts a skewed image.

Eliminate Noise : Removes noise from the image to make it clearer.

Enhance Edge : Enhances the image's edges to make it sharper.

Brightness/Contrast : Adjusts the brightness and contrast of the image.

Hue/Chroma : Adjusts the hue and chroma of the image.

Reverse Gradation : Reverse the black and white in the image.

Monochrome : Converts to monochrome.

Grayscale : Converts to grayscale.

RGB Color : Converts to RGB color.

When using the menu

From the menu, select Page Adjust Page and then the desired adjustment type.

Click

Click

49

Editing

Documents

When using the toolbar

To display the toolbar, select Image Tool Bar from

the Window menu.

Many of the page adjustment functions are very

similar in their use. We will show you a detailed

explanation of Correct Skew here as an example.

Click

Click the page you wish to adjust to select it.

(The image is tilted slightly to the right)

Click

Click

From the menu, select Page Adjust Page

Correct Skew.

Click

Click

The Correct Skew dialog box will appear.

Place a check mark in the Preview check box

and click the

Detect Skew

button.

The skewed image will be automatically

corrected. Click the

OK

button on the

Correct Skew dialog box to nish.

NOTE

Previewing is a must!

It is recommended that you check the Preview check box in this dialog box. The results will be

reected in the displayed image as you adjust the page skew, making it possible to immediately see
the results of your adjustments.

Manual adjustment is also possible

Here, we are using the Detect Skew function, but it is also possible to use the Angle slide bar to

manually adjust the skew.

If you make a mistake, you can undo it

As long as it is immediately after making the adjustment, you can undo an adjustment by selecting

Edit Undo from the menu.

50

Editing

Documents

51

Editing

Documents

Creating Annotations

Attaches an annotation to an image and saves it. The important thing to remember about annotations is that

they are handled separately from the original document. Adding an annotation is like placing a sheet of glass

over a document and making the corrections on that sheet of glass. Both the original image and the corrections

will be saved.

There are 11 functions that can be selected from Create Annotation under the Annotation menu: Text, Line,

Rectangle, Ellipse, White Block, Black Block, Marker, Label, Stamp, Date, and Page No.

When using the Annotation menu

Select Annotation Create Annotation and then the annotation type.

Click

Click

When using the toolbar

You can also add an annotation using the toolbar buttons.

51

Editing

Documents

Enter Text

Open the page for which you want to add an annotation, and make a menu selection as shown below to enter

text.

Click

Click

From the menu, select Annotation Create

Annotation Text.

Drag

Drag the mouse cursor to dene the text

insertion area.

The text insertion area will be displayed in

white.

Enter text

Click outside the text

insertion area.

Enter text.

When you click outside the text insertion area,

the text you entered will be reected on the

image.

NOTE

Adjusting the text insertion area

You can move the text insertion area by dragging the square that represents it. You can move

around all the other annotations in the same way as well.

Use care when setting annotations!

When you select Set Annotation from the Annotation menu, the annotation data will be written to

the image data. However, once you save them, you cannot go back to the original image, so use
care when setting your annotations.

52

Editing

Documents

Creating Annotations

Change Text Properties

You can change the appearance of the text by changing the text properties. They include the font, style, size,

color and the position. No matter what kind of adjustment you will be making, you begin by clicking near the text

to select the text insertion area, and then using the menu.

Click on the text. Check the

position of the

square.

Click on the text and check the position of the

square that represents the text input area.

Click

Click

From the menu, select Annotation

Properties.

Change the properties of the text.

Click

Change the properties of the annotation. Here,

we will change the font color.

The changes you made is reected on the page.

NOTE

Properties can apply to shapes and stamps as well as text. You will have a variety of annotations by
changing the properties values.

53

Editing

Documents

Creating Annotations

Drawing Shapes

Here, we will try drawing an ellipse around the text. You can draw the shape by simply dragging the mouse

cursor. This method of drawing can be used for rectangles, white blocks, black blocks, markers, and other

shapes as well.

This section will use the toolbar buttons to draw.

Click the Ellipse

button.

Click the button on the toolbar.

Drag

Drag the cursor diagonally down and to the

right, starting from where the upper left of the

ellipse will be.

Drag

The ellipse may be dragged to adjust its

position.

The ellipse has been placed in front of the text.

Click the Change Order

to Next button.

Click the button to move the ellipse behind
the text.

The ellipse is now in back of the text.

54

Editing

Documents

Creating Annotations

Applying Stamps

When you want to add messages like "Checked" or "OK", it is quick and easy to use a predened stamp. It is

also possible to use les containing stamp images (such as personal seals) that you have created by yourself.

Click the Stamp button.

Click the button in the toolbar.

Click

Click

The stamp properties will open.

Select the stamp you wish to use and click the

OK

button.

Drag

Drag to select the area where the stamp will

appear.

The stamp will be displayed.

55

Editing

Documents

Continued on the next page...

Creating Annotations

Adding the date

The following steps explain how to add the date to every page of a document. It can be set as a common footer

(or header).

Click the Footer button.

Click the button in the toolbar.

The footer frame will be displayed at the bottom

of the page.

Drag the frame to freely adjust its size.

Click the Date button.

Click the button in the toolbar.

Drag

Drag to dene the date insertion area.

Specify the date text properties.

Click

Double-click the insertion area to open the

properties.

Specify the properties and click

OK

.

The date has been inserted.

56

Editing

Documents

Click the button in the toolbar.

The footer frame will disappear and the date

will appear on all of the pages in the document.

NOTE

The same steps can be used to add page numbers!
The same steps are used to insert both the date and page numbers. Click the button and drag to
dene the entry area.

57

Menus

Explanation

Continued on the next page...

Document Manager

Menu Commands

Description

File menu

New Folder...

Shared Folder...

Release Shared Folder

Open... Opens the specied le.

Releases the shared folder.

Creates a new shared folder.

Creates a new folder.

Backup...

Restore...

Acquire Image...

Select Source... Selects a TWAIN-compatible device to be used.

Imports an image from a TWAIN-compatible device such as a

scanner.

Print Setup... Setup for printing.

(Application name)

External Application Setup... Appends a destination, modify settings, delete a destination.

Open Trash Can...

Empty Trash Can

Environment Setup...

Exit Closes the application.

Congures system environment.

Deletes all the images in Trash Can.

Opens Trash Can to display page-images that have been discarded.

Runs respective applications specied as destinations.

The backed up folder is restored.

Backs up the documents stored in a folder.

Save as... Saves a document into a le.

Rename Changes names of documents and folders.

Properties...

Undo Undo the last editing operation.

View the attributes of the document.

Print... Prints a document.

Launch To Another Application

Trash Can

View menu

Tool Bar

Status Bar

List Format/Thumbnail Format

Show Annotation Switches between displaying and hiding Annotation.

By Name

By Date Sorts folders by date.

Sorts folders by name.

Switches between displaying by list and displaying with thumbnails.

Switches between displaying and hiding Status Bar.

Switches between displaying and hiding Tool Bar.

Arrange Folders

Edit menu

Cut Cuts out the document you select and copy it onto the clipboard.

Copy Copies the document you select onto the clipboard.

Paste Pastes the document in the clipboard onto the current folder.

Delete Deletes the document or folder you select.

Select All Selects all the document.

Find... Searches for the document.

58

Menus

Explanation

Menu Commands Description

Arrange Document

By Name Sorts document by name.

By Type Sorts document by type.

By Size Sorts document by size.

By Date Sorts document by date.

Auto Arrange Aligns documents automatically.

Line Up Documents

Refresh

Options menu

Setup... Setup for option.

Open... Opens an image to display and edit per page.

All Pages

Current Page Copies the Current Page of the document.

Rotate Left

Rotate 180 Degrees

Rotate Right

Group

Every Document

Every Page Alternately

Every Page Reverse

Alternately

UnGroup Cancels grouped pages of images you select.

Puts a page of a document selected on top of one another with

inverse order in turn.

Puts it on top of one another every each page alternately.

Every document puts a document selected on top of one another.

Makes a group of two or more pages of images you select.

Rotates the page 90 degrees clockwise.

Rotates the page 180 degrees.

Rotates the page 90 degrees counterclockwise.

Copies the All Pages of the document.

Updates to the newest state.

Previous Page

Next Page

Top Page

Last Page

Specied Page...

Rearrange Page...

File Conversion

Attached File... Opens the dialog box to launch the application associated on the

selected document.

Creates image of selected icon document.

Re-arranges pages.

Moves the current page to the page you specied.

Moves the current page to be the last page.

Moves the current page to be the top page.

Moves the current page to to the next page.

Moves the current page to the previous page.

Lines up thumbnails evenly.

Document menu

Duplicate

Rotate

Enhancement

Correct Skew Corrects Skew of the document.

Enhance Edge Enhances edges of the document.

Eliminate Noise Eliminates noise from the document.

Reverse Gradation Reverses gradation of the document.

Page

59

Menus

Explanation

Continued on the next page...

Document Viewer

Menu Commands Description

File menu

Open... Opens the specied image le.

Save Saves the document into a le. For lename and a le to be saved

in, the last specied one will be used.

Save as...

All Pages Saves all pages in a new le.

Select Page... Saves the selected page(s) in a new le.

Specied Area Saves the specied image are in a new le.

Print... Prints a document.

Print Setup... Setup for printing.

Acquire Image...

Select Source

Launch to another application

Trash Can

Exit Closes the application.

Open Trash Can...

Opens Trash Can to display page images that have been discarded.

(Application name)

External Application Setup... Appends a destination, modify settings, delete a destination.

Runs respective applications specied as destinations.

Empty Trash Can Deletes all the document in Trash Can.

Selects a TWAIN-compatible device to be used.

Imports an image from a TWAIN-compatible device such as a

scanner.

Edit menu

Undo

Cut

Copy

Paste

Clear

Select All Selects all pages or annotations.

Clears a selected page, area, or annotation.

Pastes the page, image or annotation from the clipboard onto the

current page.

Copies a selected page, area or annotation onto the clipboard.

Cuts out a selected page, area or annotation and copies it onto the

clipboard.

Cancels last operation and undo it.

Page menu

Next

Previous

Top

Last

Select...

Move Forward

Move Backward

Stop

Set up... Sets automatic page advance.

Stops automatic page advance.

Automatically steps through pages backwards.

Automatically steps through pages forwards.

Displays specied page.

Displays last page.

Displays top page.

Displays previous page.

Displays next page.

Auto Pager Paging

60

Menus

Explanation

61

Menus

Explanation

Menu Commands Description

Move Page

Next Page

Previous Page

Top Page

Last Page

Select Page...

Delete Page... Deletes the page(s).

Moves the current page to the page you specied.

Moves the current page to be the last page.

Add page from le...

Add page from TWAIN... Adds the image from a TWAIN-compatible device.

Insert page from le...

Insert page from TWAIN... Inserts the image from a TWAIN-compatible device.

Replace page from le...

Replace page from TWAIN... Replaces the image from a TWAIN-compatible device.

Rotate Left

Rotate 180 Degrees

Rotate Right Rotates the page 90 degrees clockwise.

Correct Skew...

Eliminate Noise...

Enhance Edge...

Brightness/Contrast...

Hue/Chroma... Adjusts hue or chroma.

Adjusts brightness or contrast.

Monochrome...

Grayscale

RGB

Copy Page To Clipboard

Copy Select Area

Select All Pages Selects all pages.

Drag Mode

Clip Mode

Edit Mode

Zoom In

Zoom Out

Fits to Page Width

Fits to Page Height Makes display scale based on page height.

Makes display scale based on page width.

Zooms out an image by the scale of one.

Zooms in an image by the scale of one.

Changes to Edit Mode.

Changes to Clip Mode.

Changes to Drag Mode.

Copies select area to clipboard.

Copies page to clipboard.

Converting to RGB full color.

Converting to Grayscale.

Converts to Monochrome.

Enhances the edge.

Eliminates the noise.

Adjusting orientation.

Rotates the page 180 degrees.

Rotates the page 90 degrees counterclockwise.

Species an image le to replace.

Species an image le to insert.

Species an image le to add.

Moves the current page to be the top page.

Moves the current page to the previous page.

Moves the current page to the next page.

Copy Page Copies the selected page(s).

Add Page

Insert Page

Replace Page

Rotate Page

Adjust Page

Reverse Gradation Reverses gradation of the document.

View menu

61

Menus

Explanation

Menu Commands Description

Annotation menu

Annotation Order

Create Annotation

Full Page

25%

50%

75%

100%

150%

200%

Detailed Settings... Sets detailed setting such as thumbnail or page image setting.

Makes display scale 200%.

Makes display scale 150%.

Makes display scale 100%.

Makes display scale 75%.

Makes display scale 50%.

Makes display scale 25%.

Makes display scale so that whole page is on the view.

Show Annotation

Set Annotation Sets annotation to be xed on the document.

Change Order to Top

Change Order to Last

Change Order to Previous

Change Order to Next Changes order to Next.

Text

Line

Rectangle

Ellipse

White Block Creates a white rectangular (solidly white-painted rectangle)

annotation and paste it to a page.

Creates an ellipse annotation and paste it to a page.

Black Block Creates a black rectangular(solidly black-painted rectangle)

annotation and paste it to a page.

Creates a rectangular annotation and paste it to a page.

Marker Creates a marker annotation and paste it to a page.

Creates a line annotation and paste it to a page.

Label Creates a label annotation and paste it to a page.

Creates a text annotation and paste it to a page.

Stamp... Creates a stamp annotation and paste it to a page.

Changes order to Previous.

Main Tool Bar

Page Tool Bar

Annotation Tool Bar

Image Tool Bar

Status Tool Bar

Page List

Ruler

Plugin Switches between displaying and hiding Plugin.

Switches between displaying and hiding Ruler.

Switches between displaying and hiding Page List.

Switches between displaying and hiding Status Tool Bar.

Switches between displaying and hiding Image Tool Bar.

Switches between displaying and hiding Annotation Tool Bar.

Switches between displaying and hiding Page Tool Bar.

Switches between displaying and hiding Main Tool Bar.

Date Creates a date annotation and paste it to a page.

Changes order to Last.

Page No Creates a page number annotation and paste it to a page.

Changes order to Top.

Header Edits a header common to each page.

Species whether to display an annotation on the page.

Footer Edits a footer common to each page.

Edit Text... Sets a format of a text in a selected annotation.

Properties... Displays properties for annotation.

Window menu

PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO
THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE
CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE
YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

USA Only

WARRANTY

For Service, Call:

Panasonic Digital Document Company,
Unit of Panasonic Corporation of North America
Two Panasonic Way
Secaucus, New Jersey 07094

http://panasonic.co.jp/pcc/en/

Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, Ontario L4W 2T3

http://www.panasonic.ca

For Customer Support (Except for
USA and Canada Users):
Panasonic Communications Co., Ltd.
Fukuoka, Japan

http://www.panasonic.co.jp/global/

T0305-5075
PJQMC0372ZF
July 2005
Published in Japan