Panasonic DP-C322P, DP-C322 User Manual
Operating Instructions
(For Document Manager and Document Viewer)
Software
Model No. DP-C262 / C322
UB-2815C / 2315C
General
Description
System
Requirements
Basic
Operations
B
English
Document
Management
Editing
Documents
Menus
Explanation
2
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PEERLESSPage™ is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrint and Memory Reduction Technology® are registered trademarks PEERLESS
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COPYRIGHT © 2005 Adobe Systems Incorporated. All Right Reserved; and Adobe
®
PostScript® 3™
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Monotype.
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registered trademark of AMT registered in the U.S. Patent and Trademark Ofce and may be
registered in other jurisdictions.
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either registered trademarks or trademarks of Adobe Systems Incorporated in the United States
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All other product/brand names, trademarks or registered trademarks identied herein are the
property of their respective owners.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
Published in Japan.
The contents of these Operating Instructions are subject to change without notice.
General Description .......................................... 4
System Requirements ....................................... 6
Basic Operations ............................................... 8
Main Window.............................................................................................. 8
Importing Image Documents ...................................................................... 10
Creating Document Images........................................................................ 13
Editing Document Images .......................................................................... 15
Saving Image Documents .......................................................................... 16
Editing Attached Files................................................................................. 17
Deleting Documents ................................................................................... 20
Rearranging Documents ............................................................................ 21
Launch To Another Application .................................................................. 22
Image Printing ............................................................................................ 25
Document Management .................................... 26
Grouping Documents ................................................................................. 26
Ungrouping Documents.............................................................................. 29
Alternatively Grouping Document Pages ................................................... 31
Creating and Deleting Folders.................................................................... 37
Rearranging Pages .................................................................................... 39
Viewing Document Information .................................................................. 40
Editing Documents ............................................ 42
Opening a Document ................................................................................. 42
Moving Pages............................................................................................. 45
Deleting Pages ........................................................................................... 47
Page Adjustment ........................................................................................ 48
Creating Annotations.................................................................................. 50
Menus Explanation ............................................ 57
Document Manager.................................................................................... 57
Document Viewer ....................................................................................... 59
3
Table of Contents
4
5
General
Description
General
Description
General Description
The Document Manager and Document Viewer are softwares used to manage various types of documents on a
computer.
The Document Manager displays the les and folders on a computer together with a folder tree. Unlike Windows
Explorer, documents are represented as thumbnail images, and details such as its contents, number of pages,
or image can be seen at a glance.
You can use drag-and-drop operations such as moving, copying, and deleting the documents displayed in the
Document Manager. By registering applications in the Document Manager, you can use any application to open
a selected document.
Double-clicking an image le (BMP, TIFF, JPEG, or PNG, etc.) in the Document Manager opens the Document
Viewer. You can use the Document Viewer to edit image les in the following ways.
Use operations such as cut, copy, and paste to edit images.
Use the Annotation function to superimpose graphics or text on an image for displaying or printing.
Rotate the image or expand or reduce its size to match the print page size.
Save the image in a different le format.
5
General
Description
There are two data formats that can be used by computers: vector format and raster format. Most applications
only allow you to manage one of these formats, but the Document Manager and Document Viewer is capable of
managing and editing them both together. One of the biggest strengths of Document Manager and Document
Viewer is its ability to manage document les created with applications such as Microsoft Word and Micorosoft
Excel received Fax documents, and scanned handwritten documents.
When the user inputs a document into the Panasonic-DMS, it can be managed and edited with the following two
applications:
Document Manager
An application for managing documents.
Document Viewer
An application for viewing and editing documents.
6
System
Requirements
7
System
Requirements
System Requirements
Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater is required, Pentium 4 or greater
is recommended)
Operating System
System Memory : The minimum recommended Memory for each OS is as follows:
: Windows 98*1, Windows Me*2, Windows NT 4.0*3 (With Service Pack 3 or later is required),
Windows 2000*4, Windows XP*5, Windows Server 2003*
6
Windows 98, Windows Me : 128 MB or greater
Windows 2000, Windows XP,
Windows NT 4.0,
Windows Server 2003
Interface : 10Base-T/100Base-TX Ethernet port
CD-ROM Drive : Used for installing the software and utilities from the CD-ROM.
Free Disk Space : 200 MB or greater
: 256 MB or greater
*1 Microsoft® Windows® 98 operating system (hereafter Windows 98)
*2 Microsoft® Windows® Millennium Edition operating system (hereafter Windows Me)
*3 Microsoft® Windows NT® operating system Version 4.0 (hereafter Windows NT 4.0)
*4 Microsoft® Windows® 2000 operating system (hereafter Windows 2000)
*5 Microsoft® Windows® XP operating system (hereafter Windows XP)
*6 Microsoft® Windows Server ™ 2003 operating system (hereafter Windows Server 2003)
7
System
Requirements
Memo
8
Basic
Operations
9
Basic
Operations
In order to use Document Manager to manage or edit documents, the documents must be imported into
Document Manager.
First, start up Document Manager.
Document Manager will start. (The rst time it starts up, there is no documents displayed in the document
area.)
Select Start Menu All Programs (Expect for Windows XP: Programs) Panasonic
Panasonic Document Management System Document Manager.
Note:
If the Document Manager icon is on your desktop, it can be started up by double-clicking on that icon.
Folder Area
Document Area
Link Icons
Status Bar
Folder Area
Displays a tree view of the folders in which the documents are stored. Click on a folder to display its
contents in the document area.
Link Icons
These are links to the applications/functions often used in the Document Manager. Drag a document to
one of these icons to start up the application. For example, drag a document to the Print icon to print it.
Status Bar
Displays information such as the number of les in the selected folder, and their size.
Document Area
Displays the contents in the folder that is selected in the Folder Area. By default, documents are
displayed by their names and icons. Double-click a document icon to edit.
Main Window
9
Basic
Operations
There are three types of les that can be imported, and each has a different type of icon.
Raster Data
(A document le captured
with the device's scanner)
Raster Data with Attached File
(A Microsoft Word document is
attached)
Raster Data with Attached File
(A Microsoft Excel document
is attached)
Vector Data
(A document le created
with Microsoft Word)
Vector Data
(A document le created
with Microsoft Excel)
Raster Data Icon Display
For photos taken with a digital camera or les captured with the device's scanner, the icon will consist of
a thumbnail image of the photo or image. If you double-click the thumbnail icon, the Document Viewer will
automatically launch, allowing you to view and edit the document.
Vector Data Icon Display
For documents created with applications such as Microsoft Word®, Microsoft Excel®, or Microsoft PowerPoint
®
(vector data documents), the icon will display the icon of the application used to create the document. If you
double-click the icon, the document will open in the application used to create it.
If the document is several pages long, a page bar will be displayed at the bottom of the icon. The thumbnail
image displayed will be for the page displayed by the page bar.
Click the left arrow ( ) on the page bar to display the previous page. Click the right arrow ( ) to display
the next page.
Raster Data with Attached File Icon Display
Raster data les with attached les contain the image data le created by using the File Conversion command
within the application's document le, plus a link to the original application document le. The icon consists of a
thumbnail image of the document page, plus the application icon displayed in its lower right corner.
Double-clicking this icon automatically opens the Document Viewer, allowing the document to be edited. In
addition, if you click the icon once to select it and choose Attached File from the Document menu, you can
open the original vector data document used to create the image data. However, even if you edit and save this
document, the changes will not be automatically reected on the image le. For more information, see "Editing
Attached Files" on page 17.
10
Basic
Operations
Importing Image Documents
In order to use Document Manager to manage or edit documents, the documents must be imported into the
Document Manager.
There are three main methods of importing documents. The rst two methods consist of importing les on
a computer or from the network. The third method consists of using the device's scanner function to import
documents.
Import Documents Using the Menu
From the menu, select File Open.
Click
Click
The Open dialog box will appear.
Select a le and click the
Open
button.
Click the document le.
Click the
Open
button.
The icon for the imported document will appear
in the document area.
Note:
Both vector and raster format documents can be
imported.
Importing Image Documents
Importing with Drag and Drop
Open the folder that
contains the document.
Drag
Open the folder that contains the document to be imported, and drag the document icon into the Document
Manager's document area.
The imported document will appear in the document area.
Note:
Both vector and raster format documents can be imported.
11
Basic
Operations
12
Basic
Operations
Importing Image Documents
Scanning Documents
When using the scanner function to import data into your computer, the documents will be automatically
imported into the Document Manager, and thumbnail icons for the documents will be displayed.
Send a document to the computer using the device's scanner function. When the computer receives the
le, a message will be displayed.
When the
Display
button is clicked, the icon for the imported document will appear in the document area.
NOTE
What to do if a document image icon doesn't appear?
The document icon may not show up in the
Network Scanner Image
folder, even after pressing
the
Display
button. If it does not show up, press the F5 button. This will refresh the Document
Window.
What is the Network Scanner Image folder?
The imported document using the device's scanner are automatically saved in a special folder
named Network Scanner Image. It is not necessary for the user to create this folder.
The Document Manager will automatically create the folder when a scanner image is received for
the rst time.
Importing is only possible in raster format
Only raster format can be used for the document le data when scanning documents.
What to do if you are unable to receive documents
The IP address of the computer to which you are sending the documents must be specied in the
device's scanner settings. Contact your system administrator for more information about this.
What do you do after importing?
The importing process is the same for both raster and vector format documents, but the processing
that occurs after the import is slightly different. If the imported document is in raster format (such as
a scanned image, Fax data) nothing more needs to be done to it before storing the document.
If the document is in vector format (Not an image data such as a Microsoft Word le) then it
is generally converted to a print image before storage. If you convert your documents created
with Microsoft Word or Microsoft Excel to image data, managing them will be much easier. This
procedure is explained in "Creating Document Images" on page 13.
13
Basic
Operations
Creating Document Images
When you convert vector format document les (document les created with applications) into raster format
image data, you can view them alongside other image data les, making managing the les easier.
When you look at the document icon that you have created an image for (an icon with a thumbnail preview)
you will see a small icon in its lower right-hand corner. This small icon indicates that the document has a le
attached to it. This allows you to manage both the raster format le and the original vector format le at once. It
is highly recommended to create documents images for all vector format les.
NOTE
What happens to the original vector format documents?
The original documents are saved in their original form. Creating a document image (a raster format
document) from a vector format document does not delete the original document. Rest assured that
it is saved as an attached le.
What are the advantages of using attached les?
Editing text in raster format documents is difcult. When you wish to make changes to a raster
format document, use the le instead. When you open the attached le, it will open automatically in
the application used to create it. Use the application to edit the text and then save it. Note, however,
that it will be necessary to recreate the document image after making the changes.
14
Basic
Operations
Creating Document Images
Click
Click
Select Document File Conversion from
the menu.
Click
Select the document le for which you want to
create an image.
File conversion begins.
Changed thumbnail
The icons in the document area will change to
thumbnails.
NOTE
Canceling File Conversion
To cancel a le conversion, click the
Cancel
button on the rst le conversion screen displayed
by the Document Manager. When creating images from Microsoft Ofce applications such as
Microsoft Word or Microsoft Excel, it can be difcult to cancel the le conversion process. In this
case, use the
Cancel
button on the printing screen that appears after Microsoft Word or
Microsoft Excel has started up.
Thumbnail (Image Preview) Icon Size
Select Environment Setup from the File menu and then select Thumbnail to change the size of
the displayed thumbnail icons.
File Conversion Method
Select Environment Setup from the File menu and then select Application File to choose the le
conversion method.
Data that cannot be converted
Only les that can be printed in Windows can be converted to image data. Files that cannot be
printed (for example, audio les with wav or mp3 extensions) are displayed as icons.
15
Basic
Operations
Editing Document Images
The Document Viewer application is used for viewing and editing image documents. Select (click) the image
document you wish to view/edit and select Open from the Document menu to open the document on the
Document Manager. The following steps explain how to rotate an image document imported with the scanner
function.
Click
Double-click
Click the Network Scanner Image folder and
double-click the image document you wish to
rotate.
Document Viewer will start and the document
opens.
Select Page Rotate Page Rotate 180
Degrees from the menu.
The image is rotated.
Click
Click
NOTE
Rotate easily with a toolbar.
Simply click the , , or button to rotate
the image.
How do you undo an action?
Click the Undo button immediately after the
action to undo it.
16
Basic
Operations
Saving Image Documents
The changes you make while editing will not be reected on the actual le unless you save them. There are two
methods of saving: Overwrite and Save As. Choose overwrite if you want to reect the changes you made on
the original le. To overwrite, simply choose Save from the menu.
Save As is usually used when saving a le under another le name, but with Document Viewer it can also be
used to save the displayed page to another le, or to save only a specied section of the le to another le.
Click
Click
Select File Save from the menu.
The le will be overwritten with the edited data.
Note:
This can also be accomplished by pressing Ctrl and
S simultaneously.
Click
When you click the button, the Document
Viewer will close and you will be returned to the
Document Manager.
Note:
If you attempt to close the window without saving the
changes you made to the document, the following
message will appear. Click
Yes
to perform an
overwrite and the window will close.
Click
The image in the Document Manager window is
rotated and changed from landscape to portrait
orientation.
17
Basic
Operations
Editing Attached Files
There are two types of image documents: les containing only images, and les with the original source le
attached to them. A glance at the document icon will tell you if there is an attached le on the image document.
In the example below, you can see that there is a small Microsoft Excel icon in the bottom right corner of the
document's image thumbnail.
The following steps explain the overall process to open a document (attached le) that was created in Microsoft
Excel, edit it, and reect the changes in the image le.
Click
Click the attached le to select it.
Click
Click
Select Document Attached File from the
menu.
Continued on the next page...
18
Basic
Operations
19
Basic
Operations
The Attached le window will appear.
Click the
Open
button to open the attached
le.
Click
Click
Save the changes you made to the original
document. Select File Save from the menu.
Click
Make the text title on the rst line larger.
Note:
In this example we are changing the font size of
a document created in Microsoft Excel, but this is
only for explanatory purposes. Depending on the
situation, there may be many different things you
will wish to change. While we will not go into the
details of using Microsoft Excel, one important point
to remember is how to save your changes when you
are nished.
Microsoft Excel launches and the original
document opens.
You will now be able to edit the original
document.
Click
Click
Close the document. Select File Exit from
the menu.
You will be returned to the Attached le
window. Click the
Exit
button.
Click
19
Basic
Operations
A new le is created.
A new le will be created in Document Manager.
Note:
When you change an attached le, a new le will
be automatically created. "(2)" will be added to the
original ne name, so you can easily tell that it is a
new le.
Click
Click
Select the newly created le and select
Document File Conversion from the menu.
A newly created document preview is displayed
in the Document Manager.
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