Panasonic DP-C265, DP-C305, DP-C405 Operating Instruction

Operating Instructions

(For Scanner and Email)

Digital Color Imaging Systems

Model No.

DP-C405 / C305 / C265

Before operating this machine, please carefully read this manual and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.)

English

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose the manual, contact the authorized Panasonic dealer.

Operating Instructions (For Setting Up)

This manual contains essential information for setting up the machine.

Accessories

Operating Instructions CD

Copy Function

Describes how to make a Color Copy with creative features.

Facsimile and Internet Fax Function

(The Facsimile function is available when the optional G3 Fax Communication Board is installed.) Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc.

Operating Instructions (For Basic Operations)

This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Facsimile/Internet Fax, Scan/Email, and other functions. For a more detailed explanation of each function, please refer to the Operating Instruction manuals included on two CD-ROMs as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for Copy, Facsimile/Internet Fax, Scan/Email functions, Function Parameters, and User Authentication.

Document Management System CD

Contains the Panasonic Document Management System Application software, and manuals with detailed information for the Print function and Panasonic Document Management System Application software.

Document Management System CD

Print Function

Describes how to print with color and change the default printer settings, and describes the course of action to take when a problem message appears, etc.

Application Software

Describes how to use the application software. Ex:Panafax Desktop, Fax Driver, Quick

Image Navigator, Device Monitor/ Device Explorer, Network Config/ Add Editor

Scan and Email Function

Describes how to scan and how to send Email through the machine.

Function Parameters

Describes how to change the default settings of each function using the Control Panel of the machine.

User Authentication

Describes how to enable and use the User Authentication function.

Conventions

Icons

The following icons are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation

The following notations are used in this manual.

Notation Description

For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch

Panel Display are depicted as “xxx”. Ex: Press the Start key and select “More Menus”.

Chapter 1 Getting To Know Your Machine

Basic Operation Procedure ................................................................................................. 6

Sending an Email ................................................................................................................8

Chapter 2 Scan/Email Operations

Scan to the SD Memory Card..............................................................................“SD Card”10

Scan to the PCMCIA/PC Card.............................................................................“PC Card”12

Scan to the Internal Hard Disk Drive ................................................................................... 14

Retrieving Scanned Image from Hard Disk Drive ........................................................... 16

Scan to a Computer............................................................................................................. 18

Scan to Email .......................................................................................................... “Email”20

Searching LDAP Server for Email Address........................................................“Global”23

Adding an Email Address to the Address Book ...................................... “Add to Local”25

Sending an Email with Image File Attachment .............................................. “Attachment”28

Attaching an Image File from the SD Memory Card .......................................“SD Card”28

Attaching an Image File from the PCMCIA/PC Card ......................................“PC Card”32

Attaching an Image File from the Internal Hard Disk Drive ............................................. 36

Receiving an Email..............................................................................................................38

Configuring to Receive Email.......................................................................................... 38

Receiving Email Automatically ........................................................................................ 38

Receiving Email Manually ............................................................................ “Get Email”39

Chapter 3 Scanner Settings

Setting the Scanning Quality ......................................................................... “Basic Menu”40

Quality Adjustment .......................................................................................................... 40

Setting Original Type and Scanning Density ....................................................................... 41

Selecting Original Type ................................................................................................... 41

Adjusting Scanning Density ............................................................................................ 41

Scanning Resolution............................................................................................................ 42

Advanced Color Quality Settings................................................................... “Adjustment”44

Compression (Full Color) ...................................................“Compression (Full Color)”44

Compression (Grayscale) ..................................................“Compression (Grayscale)”46

Compression (Black)................................................................. “Compression (Black)”46

Background Removal............................................................... “Background Removal”47

Contrast.......................................................................................................... “Contrast”47

Setting the File Type and/or File Name ............................................“File Type and Name”48

Scanning Special Originals.................................................................................................. 50

Scanning 2-Sided Originals............................................................. “2-Sided Originals”50

Scanning Special Originals (Thin Paper, etc.) from ADF ........... “Job Build and SADF”52

Chapter 4 Adding to the Address Book

Editing the Address Book .................................................................................................... 54

Editing an Email Address ................................................................................................ 54

Deleting an Email Address .............................................................................................. 56

Editing Image Box Name ..................................................................................................... 58

Chapter 5 Appendix

Index .................................................................................................................................... 60

Chapter 1

Getting To Know Your Machine

Basic Operation Procedure

Chapter 1 Getting To Know Your Machine

This section describes the workflow of Scan/Email operations. For the detailed description of each setup item involved, refer to the relevant suggested section.

Place original(s).

Face up. Up to 100 sheets (20 lb/ Letter)

Press the Scan/Email key.

Select “Basic Menu”, and then set the desired scanning mode if necessary.

Face down. Align with top left corner. Close the ADF.

z When using the Scan/Email function, the

created images are rotated by 90 degrees. Place originals with their top edges aligned with the left side of the scanner to create upright scan data.

Original Scan Data

ABC

z Refer to Placing Originals (Copy) in the

Operating Instructions (For Basic Operations) of provided booklet.

z For more detailed instructions, refer to the

Scanner Settings (see pages 40 to 53).

z When addresses are selected, the

“Addresses:###” button turns yellow (###: the number of selected addresses).

Select the location or destination.

 Scan to SD Card/PCMCIA (PC) Card/

Internal Hard Disk Drive

SD Memory Card or PCMCIA/PC Card

Internal Hard Disk Drive

Select “SD Card / Hard Drive”, and then select “SD Card” or “PC Card”.

z Refer to Scan to the

SD Memory Card (see

page 10).

z Refer to Scan to the

PCMCIA/PC Card (see

page 12).

Select “SD Card / Hard Drive”, and then select Image Box.

z Refer to Scan to the

Internal Hard Disk Drive (see page 14).

Press the Start key.

z When scanning from the Platen Glass, place

the next original, and then follow the instructions described on the Touch Panel Display.

The scanned image(s) is transferred to the SD Memory Card, PCMCIA/PC Card, PC, or Email.

z When canceling the operation, press the Stop key

on the Control Panel, and then follow the instructions described on the Touch Panel Display.

Chapter 1 Getting To Know Your Machine

The scanned image(s) cannot be saved to the SD Memory Card or PCMCIA/PC Card if the setting of Function Parameter “

Function

Mode) is set to “ For more details on this setting, refer to

Settings

Function Parameters) of provided CD-ROM.

The scanned image(s) cannot be saved to the internal Hard Disk Drive if the setting of Function Parameter “ Settings > Key Operator Mode) is set to “ For more details on this setting, refer to

Settings

Function Parameters) of provided CD-ROM.

” (General Settings > Key Operator

”.

in the Operating Instructions (For

02 Scan to HD Function

in the Operating Instructions (For

84 SD/PC Card

General

” (Scanner

Scanner

 Transfer Scanned Image to:

Scan to a Computer

Scan to Email Select “Email”, and then

When a desired destination is selected from the Address Book, a reception notice appears on the destination.

z Refer to Scan to a

Computer (see page

18).

select the desired destination.

z Refer to Scan to Email

(see page 20).

”.

Sending an Email

Chapter 1 Getting To Know Your Machine

There are two ways for sending the scanned data via Email.

• Sending an Email using the Scan/Email function

• Sending an Email using the Internet Fax function

Scan/Email Function

Color Original

Sending an Email using the Scan/Email function

or Monochrome Original

Select “Email”.

Press the Scan/Email key.

Set the file type to attach.

(See page 48)

• JPEG

•PDF

• Compressed PDF

Ex: Color Original

or Image File

(SD Memory Card, PCMCIA/PC Card Adapter with memory card, or internal Hard Disk Drive)

Set the file type to attach.

(See page 48)

•TIFF

•PDF

Ex: Monochrome

Original

Internet Fax Function

Monochrome Original

Chapter 1 Getting To Know Your Machine

Sending an Email using the Internet Fax function

Select “Email”.

Press the Fax key.

z Each Email function can be set in the

“Fax/Email Settings”. Refer to Fax/Email Settings in the Operating Instructions

(For Function Parameters) of provided CD-ROM.

Set the file type to attach.

(Refer to Setting a File Type and a File Name in the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.)

•TIFF

•PDF

Monochrome

Internet Fax Device

Chapter 2

Scan to the SD Memory Card

Chapter 2 Scan/Email Operations

The scanned image will be directly transferred to the SD Memory Card.

z Be sure to use only a genuine SD Memory Card*. (Any commercial grade genuine SD / SDHC Memory Card

can be used.)

z The scanned image(s) cannot be saved to the SD Memory Card if the setting of Function Parameter

“84 SD/PC Card Function” (General Settings > Key Operator Mode) is set to “No”. For more details on this setting, refer to General Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

* SD Memory Card and SDHC Memory Card are referred to as SD Memory Card in this manual.

Scan/Email Operations

z SD Logo is a trademark.

z SDHC Logo is a trademark.

Place original(s).

z For instructions on how to place originals,

refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (For Basic Operations) of provided booklet.

Press the Scan/Email key.

Select “ required settings, and then select “OK”.

z Refer to Scanner Settings (see pages 40 to

53).

Basic Menu

” to configure the

Select “Address Book”.

Select “SD Card / Hard Drive”.

Insert the SD Memory Card.

Push the Slot Cover to open it.

Insert the SD Memory Card as illustrated. (Label side up)

Select “SD Card”.

z If you do not touch any key for 3 seconds, or

select “Close” on the Touch Panel Display, the machine will display the previous screen. For more details, refer to General Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Press the Start key.

z The scanned image is saved in the following

directory of the SD Memory Card. Directory: \PRIVATE\MEIGROUP\PCC\DI\IMAGE

The data saved on the SD Memory Card can be printed by this machine or another DPC322*, DP-C262*, DP-C354*, DP-C264*, DP-C323*, DP-C263*, DP-C213*, DP-C405, DP-C305, and DP-C265. For more details, refer to in the Operating Instructions (For Basic Operations) of provided booklet. When printing PDF or high-compression PDF data, install and set up the Memory Card Print Utility. For details, refer to the Help section of the Memory Card Print Utility on the Document Management System CD-ROM.

* Requires optional Printer Controller

Push the SD Memory Card, and then

Printing from SD Memory Card/PC

Module for printing PDF data.

remove it.

Chapter 2 Scan/Email Operations

z Only one storage device can be selected at

a time. When the “SD Card” is selected as the storage device, the scanned image cannot be saved to the PCMCIA/PC Card and Hard Disk Drive at the same time.

z If the setting of Function Parameter “84 SD/

PC Card Function” (General Settings > Key

Operator Mode) is set to “No”, the Confirmation screen displays the “Function

not available” error message and beeps.

z Do not remove the SD Memory Card while

the Access Indicator is flashing.

Close the Slot Cover.

z When canceling the operation, press the Stop key

on the Control Panel, and then select “Yes” on the Touch Panel Display.

Scan to the PCMCIA/PC Card

Chapter 2 Scan/Email Operations

The scanned image will be directly transferred to the PCMCIA/PC Card.

z Be sure to use only PCMCIA/PC Card Adapter (Type II, 3.3 V Operating Voltage Only) for memory card.

z For types of memory cards that can be used with the PCMCIA/PC Card Adapter, refer to the document that

came with the PCMCIA/PC Card Adapter.

z The scanned image(s) cannot be saved to the PCMCIA/PC Card if the setting of Function Parameter

Place original(s).

z For instructions on how to place originals,

refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (For Basic Operations) of provided booklet.

Press the Scan/Email key.

Select “Basic Menu” to configure the required settings, and then select

“OK”.

z Refer to Scanner Settings (see pages 40 to

53).

Select “Address Book”.

Select “SD Card / Hard Drive”.

Insert a PCMCIA/PC Card Adapter with a memory card.

Push the Slot Cover to open it.

Insert a PCMCIA/PC Card Adapter as illustrated. (Label side up)

Select “PC Card”.

For more details, refer to General Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Press the Start key.

z The scanned image is saved in the following

directory of PCMCIA/PC Card. Directory: \PRIVATE\MEIGROUP\PCC\DI\IMAGE

The data saved on the memory card in the PCMCIA/PC Card Adapter can be printed by this machine or another DP-C322*, DP-C262*, DP-C354*, DP-C264*, DP-C323*, DP-C263*, DP-C213*, DP-C405, DP-C305, and DP-C265. For more details, refer to

Memory Card/PC

(For Basic Operations) of provided booklet. When printing PDF or high-compression PDF data, install and set up the Memory Card Print Utility. For details, refer to the Help section of the Memory Card Print Utility on the Document Management System CD-ROM.

* Requires optional Printer Controller

Module for printing PDF data.

Push the Eject button on the right side

in the Operating Instructions

Printing from SD

of PCMCIA/PC Card Slot, and then remove the PCMCIA/PC Card Adapter.

Eject button

Chapter 2 Scan/Email Operations

z Only one storage device can be selected at

a time. When the “PC Card” is selected as the storage device, the scanned image cannot be saved to the SD Memory Card and Hard Disk Drive at the same time.

z If the setting of Function Parameter “84 SD/

PC Card Function” (General Settings > Key

Operator Mode) is set to “No”, the Confirmation screen displays the “Function

not available” error message and beeps.

z If you do not touch any key for 3 seconds, or

select “Close” on the Touch Panel Display, the machine will display the previous screen.

Do not remove the PCMCIA/PC Card Adapter while the Access Indicator is flashing.

Close the Slot Cover.

z When canceling the operation, press the Stop key

on the Control Panel, and then select “Yes” on the Touch Panel Display.

Scan to the Internal Hard Disk Drive

Chapter 2 Scan/Email Operations

The scanned image can be saved to the internal Hard Disk Drive, and the saved data can be retrieved using a computer via a network.

Hard Disk Drive

z The Hard Disk Drive is enabled with 12 image boxes. For instructions on how to change the image box name,

refer to Editing Image Box Name (see page 58).

z All data saved on the Hard Disk Drive can be deleted with the scanner function. For more details, refer to

Scanner Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

When the image data is stored in the Hard Disk Drive, the Scan/Email memory indication does not go below 1%.

z The scanned image(s) cannot be saved to the internal Hard Disk Drive if the setting of Function Parameter

“02 Scan to HD Function” (Scanner Settings > Key Operator Mode) is set to “No”. For more details on this setting, refer to Scanner Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

Place original(s).

z For instructions on how to place originals,

refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (For Basic Operations) of provided booklet.

Press the Scan/Email key.

Select “Basic Menu” to configure the required settings, and then select “OK”.

z Refer to Scanner Settings (see pages 40 to

53).

Select “Address Book”.

Select “SD Card / Hard Drive”.

Select an Image Box in the Hard Disk Drive.

z Only one Image Box can be selected at a

time.

z When the Hard Disk Drive is selected as the

storage destination, the scanned image cannot be saved to the SD Memory Card and PCMCIA/PC Card at the same time.

z If the setting of Function Parameter “02

Scan to HD Function” (Scanner Settings >

Key Operator Mode) is set to “No”, the Confirmation screen displays the “Function

not available” error message and beeps.

Chapter 2 Scan/Email Operations

z If you do not touch any key for 3 seconds, or

Press the Start key.

When the document scanning completes, the scanned data is saved on the Hard Disk Drive.

z For instructions on how to download the

saved data, refer to Retrieving Scanned Image from Hard Disk Drive (see page

16).

Retrieving Scanned Image from Hard Disk Drive

Chapter 2 Scan/Email Operations

Start a Web browser, such as Internet Explorer®, on your computer.

Enter the IP Address that has been set on this machine.

Ex: http://10.74.232.130

z The machine status will be displayed on the

Web browser.

Select an Image Box where image data is saved.

Select a file where image data is saved.

z Open it with a left-click, and save it with a

right-click of your PC mouse.

Select an Image Box from the Scanner Image Box list, and then download the

image data from the Image Box onto the computer.

Click “Scanner Image Box”.

Memo

Chapter 2 Scan/Email Operations

Scan to a Computer

Chapter 2 Scan/Email Operations

The scanned image will be transferred to the desired computer.

z Before transferring the scanned image to your PC, it is necessary first to install the Panasonic Document

Management System software, and then set up the scanner configuration on your PC. Refer to the Operating Instructions (For Setting Up) of provided booklet.

z Computers (with the following settings) on the network are automatically displayed in the Address Book. (They

are not displayed in “Favorites” on the Search tab.)

• The scanner settings are made with the Panasonic Communication Utility.

• The Panasonic Communication Utility has been activated.

(The Panasonic Communication Utility is automatically activated when Windows

z The Panasonic Communication Utility can display up to 120 computers in the Address Book.

z The computer is automatically deleted from the Address Book under the following cases:

• When the computer is logged off from the network

• When the Panasonic Communication Utility is terminated

Place original(s).

z For instructions on how to place originals,

refer to Basic Operation Procedure (see page 6). For more details, refer to Placing Originals (Copy) in the Operating Instructions (For Basic Operations) of provided booklet.

Press the Scan/Email key.

Select “Basic Menu” to configure the required settings, and then select

“OK”.

z Refer to Scanner Settings (see pages 40 to

53).

starts.)

Select “Address Book”.

Select an alphabet tab.

Press the Start key.

When the scanned image is transferred to the PC, the Scanner reception notice appears on the destination PC’s display.

z When scanning from the Platen Glass, place

the next original, and then follow the instructions described on the Touch Panel Display.

Click “Display”.

The Quick Image Navigator software starts.

z For more details, refer to the Operating

Instructions (Quick Image Navigator) of provided CD-ROM.

Chapter 2 Scan/Email Operations

 Scrolling Pages

To scroll to the previous page

Current page

Total number of pages

To scroll to the next page

Select a computer.

z Only one computer can be selected at a

time.

+ 43 hidden pages

Panasonic DP-C265, DP-C305, DP-C405 Operating Instruction

Operating Instructions

Conventions

Icons

Notation

Table of Contents

Getting To Know Your Machine

Basic Operation Procedure

Sending an Email

Scan to the SD Memory Card

Scan/Email Operations

Scan to the PCMCIA/PC Card

Scan to the Internal Hard Disk Drive

Retrieving Scanned Image from Hard Disk Drive

Scan to a Computer