Konica Minolta bizhub 501 User Manual

User’s Guide [Network Administrator]

Introduction

Thank you for purchasing this machine.

This User’s Guide describes setting methods for each function utilizing bizhub 501/421/361, mainly using the PageScope Web Connection. In order to allow functionality of this product fully and to use it effectively, please read through this User’s Guide, and then get started.

In order to operate the product safely and properly, be sure to read the Quick Guide [Copy/Print/Fax/Scan/Box Operations].

For descriptions on trademarks and copyrights, refer to the [Trademarks/Copyrights].

Illustrations shown in the User’s Guide may differ from actual machine.

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Introduction

Table of contents....................................................................................................................................................x-2

About this manual...................................................................................................................................................x-9

Contents ..................................................................................................................................................x-9

Representation of product name .............................................................................................................x-9

Explanation of manual conventions .......................................................................................................x-10

User’s Guides........................................................................................................................................................x-12

Printed manual .......................................................................................................................................x-12

User’s Guide CD manuals .....................................................................................................................x-12

1 Setup items by operation

1.1 Specifying general settings for TCP/IP-based communication ....................................................... 1-2

Network Settings ......................................................................................................................................1-2

TCP/IP Settings ........................................................................................................................................1-3

Device Setting...........................................................................................................................................1-4

1.2 Using PageScope Web Connection.................................................................................................... 1-5

1.2.1 TCP/IP Settings ........................................................................................................................................1-5

1.2.2 PSWC Settings .........................................................................................................................................1-5

1.2.3 TCP Socket Setting ..................................................................................................................................1-6

1.2.4 SSL/TLS Setting .......................................................................................................................................1-6

1.3 Logging in to Administrator mode of PageScope Web Connection................................................ 1-7

1.4 Creating a certificate for this machine for SSL-based communication .......................................... 1-8

1.4.1 Create a self-signed Certificate................................................................................................................1-9

1.4.2 Request a Certificate ..............................................................................................................................1-10

1.4.3 Install a Certificate ..................................................................................................................................1-11

1.4.4 Set an Encryption Strength ....................................................................................................................1-12

1.4.5 Set Mode using SSL...............................................................................................................................1-13

1.4.6 Remove a certificate...............................................................................................................................1-13

1.5 Acquiring the certificate for this machine........................................................................................ 1-14

1.5.1 Create a certificate .................................................................................................................................1-14

1.5.2 Download a certificate............................................................................................................................1-14

1.6 Registering a user certificate in this machine ................................................................................. 1-15

1.6.1 E-mail Address .......................................................................................................................................1-15

1.6.2 Automatically Obtain Certificates ...........................................................................................................1-16

1.7 Specifying the date and time on this machine................................................................................. 1-18

1.7.1 Manual Setting........................................................................................................................................1-18

1.7.2 TCP/IP Settings ......................................................................................................................................1-19

1.7.3 Time Zone...............................................................................................................................................1-19

1.7.4 Time Adjustment Setting ........................................................................................................................1-19

1.8 Sending scan data to a Windows computer .................................................................................... 1-21

1.8.1 TCP/IP Settings ......................................................................................................................................1-21

1.8.2 Client Setting ..........................................................................................................................................1-22

1.8.3 Direct Hosting Setting ............................................................................................................................1-23

1.8.4 WINS Setting ..........................................................................................................................................1-24

1.9 Sending scan data by E-mail............................................................................................................. 1-25

1.9.1 TCP/IP Settings ......................................................................................................................................1-25

1.9.2 E-mail TX (SMTP)....................................................................................................................................1-26

E-mail TX (SMTP)....................................................................................................................................1-26

Admin. E-mail Address ...........................................................................................................................1-27

1.9.3 SMTP over SSL/Start TLS ......................................................................................................................1-28

E-mail TX (SMTP)....................................................................................................................................1-28

Action for Invalid Certificate ...................................................................................................................1-28

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1.9.4 SMTP Authentication..............................................................................................................................1-29

1.9.5 POP before SMTP ..................................................................................................................................1-29

POP before SMTP ..................................................................................................................................1-29

E-mail RX (POP)......................................................................................................................................1-30

1.9.6 POP over SSL.........................................................................................................................................1-31

E-mail RX (POP)......................................................................................................................................1-31

Action for Invalid Certificate ...................................................................................................................1-31

1.9.7 APOP Authentication..............................................................................................................................1-32

1.10 Sending scan data by E-mail (With the digital signature attached) ............................................... 1-33

1.10.1 TCP/IP Settings ......................................................................................................................................1-33

1.10.2 E-mail TX (SMTP)....................................................................................................................................1-33

1.10.3 Create a certificate .................................................................................................................................1-33

1.10.4 S/MIME...................................................................................................................................................1-34

1.10.5 SMTP over SSL/Start TLS ......................................................................................................................1-34

1.10.6 SMTP Authentication..............................................................................................................................1-34

1.10.7 POP before SMTP ..................................................................................................................................1-34

1.10.8 POP over SSL.........................................................................................................................................1-35

1.10.9 APOP Authentication..............................................................................................................................1-35

1.11 Sending scan data by E-mail (Public key-based encryption) ......................................................... 1-36

1.11.1 TCP/IP Settings ......................................................................................................................................1-36

1.11.2 E-mail TX (SMTP)....................................................................................................................................1-36

1.11.3 S/MIME...................................................................................................................................................1-37

1.11.4 SMTP over SSL/Start TLS ......................................................................................................................1-37

1.11.5 SMTP Authentication..............................................................................................................................1-37

1.11.6 POP before SMTP ..................................................................................................................................1-37

1.11.7 POP over SSL.........................................................................................................................................1-37

1.11.8 APOP Authentication..............................................................................................................................1-38

1.12 Searching for E-mail addresses from the LDAP server .................................................................. 1-39

1.12.1 TCP/IP Settings ......................................................................................................................................1-39

1.12.2 Manual Destination Input........................................................................................................................1-39

1.12.3 LDAP Setting ..........................................................................................................................................1-40

1.12.4 Setting Up LDAP.....................................................................................................................................1-41

1.12.5 LDAP over SSL .......................................................................................................................................1-42

Setting Up LDAP.....................................................................................................................................1-42

Action for Invalid Certificate ...................................................................................................................1-43

1.12.6 DNS Server Settings...............................................................................................................................1-43

1.12.7 Date/Time Setting...................................................................................................................................1-43

1.13 Sending scan data by FTP ................................................................................................................. 1-44

1.13.1 TCP/IP Settings ......................................................................................................................................1-44

1.13.2 FTP TX Setting........................................................................................................................................1-45

1.14 Sending scan data by WebDAV......................................................................................................... 1-46

1.14.1 TCP/IP Settings ......................................................................................................................................1-46

1.14.2 WebDAV Settings ...................................................................................................................................1-47

1.14.3 WebDAV over SSL..................................................................................................................................1-48

1.15 Sending an Internet fax ...................................................................................................................... 1-49

1.15.1 TCP/IP Settings ......................................................................................................................................1-49

1.15.2 Internet Fax Function..............................................................................................................................1-50

1.15.3 Regist machine information....................................................................................................................1-51

Device Mail Address ...............................................................................................................................1-51

Machine Setting......................................................................................................................................1-52

1.15.4 Header Information.................................................................................................................................1-53

1.15.5 E-mail TX (SMTP)....................................................................................................................................1-54

1.15.6 I-Fax Advanced Setting ..........................................................................................................................1-54

1.15.7 SMTP over SSL/Start TLS ......................................................................................................................1-54

1.15.8 SMTP Authentication..............................................................................................................................1-55

1.15.9 POP before SMTP ..................................................................................................................................1-55

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1.15.10 POP over SSL.........................................................................................................................................1-55

1.15.11 APOP Authentication..............................................................................................................................1-55

1.16 Receiving Internet faxes .................................................................................................................... 1-56

1.16.1 TCP/IP Settings ......................................................................................................................................1-56

1.16.2 Internet Fax Function..............................................................................................................................1-56

1.16.3 E-mail RX (POP)......................................................................................................................................1-57

1.16.4 I-Fax Advance Setting ............................................................................................................................1-58

1.16.5 POP over SSL.........................................................................................................................................1-58

1.16.6 APOP Authentication..............................................................................................................................1-58

1.17 Sending and receiving IP address faxes .......................................................................................... 1-59

1.17.1 TCP/IP Settings ......................................................................................................................................1-59

1.17.2 IP Address Fax Function ........................................................................................................................1-59

1.17.3 SMTP TX Setting ....................................................................................................................................1-60

1.17.4 SMTP RX Setting....................................................................................................................................1-61

1.17.5 Header Information.................................................................................................................................1-61

1.18 Importing images in the box using the TWAIN scan ....................................................................... 1-62

1.18.1 TCP/IP Settings ......................................................................................................................................1-62

1.18.2 SLP Setting.............................................................................................................................................1-62

1.18.3 TCP Socket Setting ................................................................................................................................1-63

1.19 Printing (LPR/Port9100)...................................................................................................................... 1-64

1.19.1 TCP/IP Settings ......................................................................................................................................1-64

1.19.2 LPD Setting.............................................................................................................................................1-64

1.19.3 RAW Port Number ..................................................................................................................................1-64

1.20 Printing (SMB) ..................................................................................................................................... 1-65

1.20.1 TCP/IP Settings ......................................................................................................................................1-65

1.20.2 Print Setting ............................................................................................................................................1-66

1.20.3 WINS Setting ..........................................................................................................................................1-66

1.20.4 Direct Hosting Setting ............................................................................................................................1-66

1.21 Printing (IPP) ....................................................................................................................................... 1-67

1.21.1 TCP/IP Settings ......................................................................................................................................1-67

1.21.2 IPP Setting..............................................................................................................................................1-68

1.21.3 IPP Authentication Setting......................................................................................................................1-69

1.22 Printing (IPPS) ..................................................................................................................................... 1-70

1.22.1 TCP/IP Setting ........................................................................................................................................1-70

1.22.2 IPP Setting..............................................................................................................................................1-70

1.22.3 SSL/TLS Setting .....................................................................................................................................1-70

1.22.4 IPP Authentication Setting......................................................................................................................1-70

1.23 Printing (Bonjour)................................................................................................................................ 1-71

Bonjour Setting.......................................................................................................................................1-71

1.24 Printing (AppleTalk) ............................................................................................................................ 1-72

AppleTalk Setting ...................................................................................................................................1-72

1.25 Printing (NetWare) .............................................................................................................................. 1-73

1.25.1 NetWare Setting .....................................................................................................................................1-73

For Remote Printer mode with NetWare 4.x bindery emulation.............................................................1-73

For the print server mode with NetWare 4.x bindery emulation .............................................................1-74

For NetWare 4.x Remote Printer mode (NDS)........................................................................................1-74

For NetWare 4.x/5.x/6 Print Server mode (NDS)....................................................................................1-75

For NetWare 5.x/6 Novell Distributed Print Service (NDPS)...................................................................1-75

1.25.2 NetWare Status ......................................................................................................................................1-76

1.26 Using the WS print function............................................................................................................... 1-77

1.26.1 TCP/IP Settings ......................................................................................................................................1-77

1.26.2 Web Service Common Settings .............................................................................................................1-78

1.26.3 Printer Settings .......................................................................................................................................1-79

1.27 Using the WS scan function............................................................................................................... 1-80

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1.27.1 TCP/IP Settings ......................................................................................................................................1-80

1.27.2 Web Service Common Settings .............................................................................................................1-81

1.27.3 Scanner Settings ....................................................................................................................................1-82

1.28 Using SSL for communication from Vista/7/Server 2008 to this machine with Web service...... 1-83

1.28.1 TCP/IP Settings ......................................................................................................................................1-83

1.28.2 SSL/TLS Setting .....................................................................................................................................1-83

1.28.3 Web Service Common Settings .............................................................................................................1-83

1.29 Using SSL for communication from this machine to Vista/7/Server 2008 with Web service ...... 1-84

1.29.1 TCP/IP Settings ......................................................................................................................................1-84

1.29.2 Web Service Common Settings .............................................................................................................1-84

1.29.3 Action for Invalid Certificate ...................................................................................................................1-85

1.30 Monitoring this machine using the SNMP manager........................................................................ 1-86

1.30.1 TCP/IP Settings ......................................................................................................................................1-86

1.30.2 NetWare Setting .....................................................................................................................................1-87

1.30.3 SNMP Setting .........................................................................................................................................1-88

1.31 Providing notification of the status of this machine (E-mail) ......................................................... 1-90

1.31.1 TCP/IP Settings ......................................................................................................................................1-90

1.31.2 E-mail TX (SMTP)....................................................................................................................................1-90

1.31.3 Status Notification Setting ......................................................................................................................1-91

1.31.4 SMTP over SSL/Start TLS ......................................................................................................................1-92

1.31.5 SMTP Authentication..............................................................................................................................1-92

1.31.6 POP before SMTP ..................................................................................................................................1-92

1.31.7 POP over SSL.........................................................................................................................................1-92

1.31.8 APOP Authentication..............................................................................................................................1-92

1.32 Providing notification of the status of this machine (TRAP)........................................................... 1-93

1.32.1 TCP/IP Settings ......................................................................................................................................1-93

1.32.2 NetWare Setting .....................................................................................................................................1-94

1.32.3 TRAP Setting ..........................................................................................................................................1-94

1.32.4 Status Notification Setting ......................................................................................................................1-94

1.33 Providing notification of the counter information status of this machine via E-mail................... 1-95

1.33.1 TCP/IP Settings ......................................................................................................................................1-95

1.33.2 E-mail TX (SMTP)....................................................................................................................................1-96

1.33.3 Total Counter Notification Setting ..........................................................................................................1-97

1.33.4 SMTP over SSL/Start TLS ......................................................................................................................1-97

1.33.5 SMTP Authentication..............................................................................................................................1-98

1.33.6 POP before SMTP ..................................................................................................................................1-98

1.33.7 POP over SSL.........................................................................................................................................1-98

1.33.8 APOP Authentication..............................................................................................................................1-98

1.33.9 Meter Count............................................................................................................................................1-98

1.34 Limiting users using this machine (Machine authentication)......................................................... 1-99

1.34.1 User Auth/Account Track .....................................................................................................................1-100

1.34.2 User Registration ..................................................................................................................................1-101

1.34.3 Account Track Registration ..................................................................................................................1-103

1.35 Limiting users using this machine (Active Directory) .................................................................... 1-104

1.35.1 TCP/IP Settings ....................................................................................................................................1-104

1.35.2 External Server Registration .................................................................................................................1-105

1.35.3 User Auth/Account Track .....................................................................................................................1-106

1.35.4 Default Function Permission.................................................................................................................1-107

1.35.5 Date/Time Setting.................................................................................................................................1-107

1.36 Limiting users using this machine (Windows domain/workgroup).............................................. 1-108

1.36.1 TCP/IP Settings ....................................................................................................................................1-108

1.36.2 External Server Registration .................................................................................................................1-109

1.36.3 User Auth/Account Track .....................................................................................................................1-110

1.36.4 Default Function Permission.................................................................................................................1-110

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1.36.5 Client Setting ........................................................................................................................................1-111

1.36.6 WINS Setting ........................................................................................................................................1-111

1.36.7 Direct Hosting Setting ..........................................................................................................................1-111

1.37 Limiting users using this machine (NDS)........................................................................................ 1-112

1.37.1 External Server Registration .................................................................................................................1-112

1.37.2 User Auth/Account Track .....................................................................................................................1-113

1.37.3 Default Function Permission.................................................................................................................1-113

1.37.4 NetWare Setting ...................................................................................................................................1-114

1.38 Limiting users using this machine (NDS over TCP/IP) .................................................................. 1-115

1.38.1 TCP/IP Settings ....................................................................................................................................1-115

1.38.2 External Server Registration .................................................................................................................1-116

1.38.3 User Auth/Account Track .....................................................................................................................1-117

1.38.4 Default Function Permission.................................................................................................................1-117

1.39 Limiting users using this machine (LDAP)...................................................................................... 1-118

1.39.1 TCP/IP Settings ....................................................................................................................................1-118

1.39.2 External Server Registration .................................................................................................................1-119

1.39.3 User Auth/Account Track .....................................................................................................................1-120

1.39.4 Default Function Permission.................................................................................................................1-120

1.39.5 LDAP over SSL .....................................................................................................................................1-121

1.40 Performing IP address filtering ....................................................................................................... 1-122

1.40.1 TCP/IP Settings ....................................................................................................................................1-122

1.40.2 IP Filtering.............................................................................................................................................1-123

1.41 Communicating using IPv6.............................................................................................................. 1-124

1.42 Communicating using IPsec............................................................................................................ 1-127

1.42.1 TCP/IP Settings ....................................................................................................................................1-127

1.42.2 IPsec.....................................................................................................................................................1-128

1.42.3 IKE Setting............................................................................................................................................1-129

1.42.4 SA Setting.............................................................................................................................................1-129

1.42.5 Peer ......................................................................................................................................................1-130

1.43 Authentication of IEEE802.1X .......................................................................................................... 1-131

1.43.1 TCP/IP Settings ....................................................................................................................................1-131

1.43.2 Installation of the client certificate........................................................................................................1-131

1.43.3 Installation of CA Certificate .................................................................................................................1-132

1.43.4 IEEE802.1X Authentication Setting.......................................................................................................1-133

1.43.5 IEEE802.1X Authentication Trial ...........................................................................................................1-135

1.44 Using the TCP Socket/OpenAPI function....................................................................................... 1-136

1.44.1 TCP/IP Settings ....................................................................................................................................1-136

1.44.2 SSL/TLS Setting ...................................................................................................................................1-136

1.44.3 TCP Socket Setting ..............................................................................................................................1-137

1.44.4 OpenAPI Setting ...................................................................................................................................1-138

1.44.5 SSDP Setting........................................................................................................................................1-139

1.45 Using FTP server/WebDAV server functions ................................................................................. 1-140

1.45.1 TCP/IP Settings ....................................................................................................................................1-140

1.45.2 SSL/TLS Setting ...................................................................................................................................1-140

1.45.3 FTP Server Setting................................................................................................................................1-141

1.45.4 WebDAV Server Settings......................................................................................................................1-142

1.46 Other items on the Maintenance tab .............................................................................................. 1-143

1.46.1 Using external memory.........................................................................................................................1-143

1.46.2 Using the timer function .......................................................................................................................1-144

External Server Registration .................................................................................................................1-121

Action for Invalid Certificate .................................................................................................................1-121

TCP/IP Setting ......................................................................................................................................1-125

External Memory Function Settings .....................................................................................................1-143

Power Save Setting ..............................................................................................................................1-144

Weekly Timer Setting............................................................................................................................1-145

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1.46.3 Importing or exporting setting information ...........................................................................................1-146

Import/Export........................................................................................................................................1-146

1.46.4 Resetting setting information................................................................................................................1-147

Network Setting Clear ..........................................................................................................................1-147

Reset.....................................................................................................................................................1-148

Format All Destination ..........................................................................................................................1-148

1.46.5 Specifying support information ............................................................................................................1-149

Online Assistance .................................................................................................................................1-149

1.46.6 Registering the header or footer...........................................................................................................1-150

Header/Footer Registration ..................................................................................................................1-150

1.46.7 Checking the ROM version...................................................................................................................1-151

1.46.8 Extending functions of MFP .................................................................................................................1-152

1.47 Other items on the Security tab ...................................................................................................... 1-154

1.47.1 Limiting accessible destinations by user ..............................................................................................1-154

1.47.2 Restricting address registration by a user............................................................................................1-155

1.47.3 Specifying the auto logout time............................................................................................................1-156

1.47.4 Specifying the administrator password................................................................................................1-157

1.48 Box tab settings................................................................................................................................ 1-158

1.48.1 Changing user box settings or deleting a user box..............................................................................1-158

1.48.2 Creating a new user box.......................................................................................................................1-159

1.48.3 Changing system box settings or deleting system boxes....................................................................1-160

1.48.4 Creating a new system user box ..........................................................................................................1-161

ROM Version.........................................................................................................................................1-151

Get Request Code................................................................................................................................1-152

Install License .......................................................................................................................................1-153

Reference Allowed Group Registration ................................................................................................1-154

Public User Reference Setting..............................................................................................................1-155

Permission of Address Change ............................................................................................................1-155

Auto Logout ..........................................................................................................................................1-156

Administrator Password Setting...........................................................................................................1-157

Open User Box .....................................................................................................................................1-158

Create User Box ...................................................................................................................................1-159

Open System User Box ........................................................................................................................1-160

Create System User Box ......................................................................................................................1-161

1.49 Print Setting tab settings ................................................................................................................. 1-163

1.49.1 Specifying initial settings for the print function ....................................................................................1-163

Basic Setting.........................................................................................................................................1-163

1.49.2 Specifying settings for PCL/PS/XPS print ............................................................................................1-165

PCL Settings.........................................................................................................................................1-165

PS Setting.............................................................................................................................................1-165

TIFF/PDF Setting ..................................................................................................................................1-166

XPS Settings.........................................................................................................................................1-166

1.49.3 Specifying the interface timeout ...........................................................................................................1-167

1.50 Store Address tab settings .............................................................................................................. 1-168

1.50.1 Registering or editing an address book destination.............................................................................1-168

1.50.2 Registering or editing a group destination ...........................................................................................1-173

1.50.3 Registering or editing a program destination .......................................................................................1-174

1.50.4 Registering or editing destinations to be temporarily used..................................................................1-183

1.50.5 Registering E-mail subject or text ........................................................................................................1-184

1.50.6 Using an application registered in an external server ..........................................................................1-185

Interface Setting ...................................................................................................................................1-167

Address Book .......................................................................................................................................1-168

Icon.......................................................................................................................................................1-172

Group....................................................................................................................................................1-173

Program address ..................................................................................................................................1-174

Temporary One-Touch .........................................................................................................................1-184

Subject..................................................................................................................................................1-184

Text.......................................................................................................................................................1-184

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Application Registration .......................................................................................................................1-186

1.50.7 Simplifying E-mail address entry ..........................................................................................................1-188

Prefix/Suffix ..........................................................................................................................................1-188

2 Network Settings

2.1 Displaying the Network Settings screen ............................................................................................ 2-2

2.2 Network Settings menu list ................................................................................................................. 2-4

2.2.1 Network Settings screen (1/2) ..................................................................................................................2-4

2.2.2 Network Settings screen (2/2) ................................................................................................................2-14

3 Appendix

3.1 Product Specifications (Network functions) ...................................................................................... 3-2

3.2 Glossary................................................................................................................................................. 3-3

4Index

4.1 Index ...................................................................................................................................................... 4-2

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About this manual

This document is a user’s guide summarizing setup procedures for enabling effective usages of the product utilizing the networking functions. For copy, scan, box, and fax operations, refer to the respective User’s Guides.

This manual is intended for persons with basic knowledge of computers and the copier. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.

This manual consists of the following chapters:

Chapter 1 Setup items by operation

Chapter 2 Network Settings

Chapter 3 Appendix

Chapter 4 Index

Representation of product name

Product name Representation

bizhub 501/421/361 Machine, copier, or printer

Microsoft Windows Windows

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Explanation of manual conventions

501/421/361

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501/421/361

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User’s Guides

This machine is provided with printed manuals and PDF manuals on the User’s Guide CD.

Printed manual

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used.

In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

Be sure to read this manual before using the machine.

User’s Guide CD manuals

User’s Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and machine maintenance.

Refer to this manual for details on the paper and originals, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Enlarge Display Operations]

This manual contains details on operating procedures in Enlarge Display mode.

Refer to this manual for details on using copy, scanner, G3 fax, and network fax operations in Enlarge Display mode.

User’s Guide [Print Operations (IC-207)]

This manual contains details of the printing functions that can be specified with the optional image controller.

Refer to this manual for operating procedures on using the printing functions.

User’s Guide [Box Operations]

This manual contains operating procedures for using the user boxes on the optional hard disk.

Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring data.

User’s Guide [Network Scan/Fax/Network Fax Operations]

This manual contains details on the network scan, G3 fax, and network fax operations.

Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax and IP address fax operations.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to send a fax directly from a computer.

Refer to this manual for operating procedures on using the PC-FAX functions.

In order to use the fax functions, the optional fax kit must be purchased separately.

User’s Guide [Network Administrator] (this manual)

This manual contains descriptions on setting methods for each function utilizing network connection, mainly using the PageScope Web Connection.

Refer to this manual for details on using network functions.

User’s Guide [Advanced Function Operations]

The descriptions and the directions for use are given of each of the functions that can be used effectively by registering the license kit optionally provided and each of the functions that can be used by linking up with the application.

In order to make an effective use of each function, refer to the User's Guide.

Trademarks/Copyrights

This manual contains descriptions on trademarks and copyrights.

Be sure to read this manual before using the machine

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Setup items by operation

1 Setup items by operation

1.1 Specifying general settings for TCP/IP-based communication

Specify settings to use this machine in a TCP/IP network environment. To use this machine by connecting to the network, specify these settings in advance.

Network Settings

On the Administrator Settings screen of the control panel, select [Network Settings] - [1 Network Settings] [ON].

Note

For details on displaying the Network Setting screen, refer to "Displaying the Network Settings

screen" on page 2-2.

Reminder

In order to apply all changes to the network settings, turn off this machine, then on again.

When turning off the main power switch and turning it on again, wait for 10 seconds or longer after power-off, and then turn on the power again. The machine may not operate correctly if it is turned on immediately after being turned off.

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Setup items by operation

TCP/IP Settings

On the Administrator Settings screen of the control panel, select [Network Settings] - [2 TCP/IP Settings].

Specify the following settings.

Note

For details on displaying the Network Setting screen, refer to "Displaying the Network Settings

screen" on page 2-2.

Item Definition Prior confirmation

TCP/IP Settings Select [ON].

IP Application Method Select whether the IP address is automatically acquired or

IP Application Method Auto Setting

IP Address To directly specify the IP address, specify the IP address of

Subnet Mask To directly specify the IP address, specify the subnet mask

Default Gateway To directly specify the IP address, specify the default gate-

Dynamic DNS Settings To automatically register the host name specified with [DNS

DNS Host Name Specify the host name of this machine (up to 63 characters).

DNS Domain Name Auto Retrieval

Default DNS Domain Name

DNS Search Domain Name 1 to 3

DNS Server Auto Obtain Specify whether to automatically acquire the DNS server ad-

Priority DNS Server If not automatically acquiring the DNS server address, spec-

Secondary DNS Server 1 and 2

directly specified.

To automatically acquire the IP address, select the automatic acquisition method.

this machine.

of the network to be connected.

way of the network to be connected.

Host Name] for the DNS server that supports the Dynamic DNS function, select [Enable].

Select whether to automatically acquire the name of the DNS domain. This item is enabled when the DHCP is enabled.

If not acquiring the DNS domain name automatically, specify the domain name to which this machine belongs (up to 255 characters including the host name).

Specify the DNS search domain name (up to 253 characters including the host name).

dress. This item is enabled when the DHCP is enabled.

ify the address of the priority DNS server.

Specify the address of an alternate DNS server. Address of the server

IP application method to be used

IP address of this machine

Subnet mask of this machine

Default gateway of this machine

Whether Dynamic DNS is used

Whether automatic acquisition is available with DHCP

Default Domain Name

Whether automatic acquisition is available with DHCP

Address of the server

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Setup items by operation

Device Setting

On the Administrator Settings screen of the control panel, select [Network Settings] - [Forward] - [8 Detail Settings] - [1 Device Setting].

Specify the following settings.

Item Definition Prior confirmation

MAC Address Displays the MAC address of the network interface card for

Network Speed Specify the network speed.

this machine.

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Setup items by operation

1.2 Using PageScope Web Connection

Specify settings for using PageScope Web Connection. This manual describes how to specify settings required for each operation using PageScope Web Connection.

PageScope Web Connection is a device management utility supported by the HTTP server integrated into this machine. Using a Web browser on a computer connected to the network, machine settings can be specified and the status of the machine can be checked. Some settings can be specified from the computer instead of from the machine control panel.

Specify the settings according to the following flowchart.

TCP/IP Settings

PSWC Settings

TCP Socket Setting

Use with SSL?

Yes No

1.2.1 TCP/IP Settings

Specify settings to use this machine in a TCP/IP network environment.

For details, refer to "Specifying general settings for TCP/IP-based communication" on page 1-2.

1.2.2 PSWC Settings

On the Administrator Settings screen of the control panel, select [Network Settings] - [4 HTTP Server Settings].

Specify the following setting.

Note

For details on displaying the Network Setting screen, refer to "Displaying the Network Settings

screen" on page 2-2.

SSL/TLS Setting

Finish

Item Definition Prior confirmation

PSWC Settings Select [ON].

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Setup items by operation

1.2.3 TCP Socket Setting

In Administrator mode of PageScope Web Connection, select the Network tab - "TCP Socket Setting".

Specify the following settings.

Note

For details on logging in to Administrator mode of PageScope Web Connection, refer to "Logging in

to Administrator mode of PageScope Web Connection" on page 1-7.

Item Definition Prior confirmation

TCP Socket (ASCII Mode)

Port No. (ASCII Mode)

1.2.4 SSL/TLS Setting

Specifying settings for SSL-based communication

For details, refer to "Creating a certificate for this machine for SSL-based communication" on page 1-8.

To use in the Flash format, select the "TCP Socket (ASCII Mode)" check box.

Specify the port number.

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Setup items by operation

1.3 Logging in to Administrator mode of PageScope Web Connection

To specify settings for this machine with PageScope Web Connection, Administrator mode must be logged in. The following shows how to log in to Administrator mode.

Detail

When logged in to Administrator mode, the control panel of the machine is locked and cannot be used.

Depending on the status of the machine, you may not be able to log in to Administrator mode.

1 In the login page, select "Administrator", and then click the [Login] button.

– If necessary, select the display language and format. If "When in warning, the dialog is displayed."

check box is selected, warning messages appear during operation after logging in.

2 Enter the password for the machine’s administrator.

3 Click the [OK] button.

The Administrator mode page appears.

Reminder

If "Prohibited Functions When Authentication Error" in Administrator mode is set to "Mode 2" and an incorrect password is entered the specified number of times, it is no longer possible to log in to Administrator mode. For details on the "Prohibited Functions When Authentication Failed" parameter, refer to the User’s Guide [Copy Operations].

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Setup items by operation

1.4 Creating a certificate for this machine for SSL-based communication

Specify settings to create a certificate for this machine for SSL-based communication.

Creating a certificate for this machine encrypts communication from a client computer to this machine using SSL in order to prevent disclosure of communication contents and password.

Specify the settings according to the following flowchart.

➀ Self-sign ➁ Issue by the certification au-

thority

➀ ➁

Create a self-signed Certificate Request a Certificate

Install a Certificate

Set an Encryption Strength

Set Mode using SSL

Finish

Detail

When specifying the following settings, communication from a client computer to this machine can be encrypted using SSL. For details, refer to the respective sections.

"Using PageScope Web Connection" on page 1-5 "Printing (IPPS)" on page 1-70 "Using SSL for communication from Vista/7/Server 2008 to this machine with Web service" on page 1-83 "Using the TCP Socket/OpenAPI function" on page 1-136

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Setup items by operation

1.4.1 Create a self-signed Certificate

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Create a self-signed Certificate".

Specify the following settings.

Item Definition Prior confirmation

Common Name Displays the IP address or domain name of the machine.

Organization Enter the name of the organization or group used for creating

Organizational Unit Enter the name of the account used for creating an account

Locality Enter the name of the locality used for creating a locality cer-

State/Province Enter the name of the state/province used for creating a

Country When creating a country certificate, enter a two-character

Admin. E-mail Address Enter the address for the administrator (up to 128 charac-

Validity Start Date Enter the starting date for the period of validity. Displays the

Validity Period Enter the number of days from the starting date for the peri-

Encryption Strength Specify the encryption method.

Mode using SSL/TLS Specify the mode using SSL/TLS.

[OK] Creates a self-signed certificate. It may take a few minutes

an organization certificate (up to 63 characters).

certificate (up to 63 characters).

tificate (up to 127 characters).

state/province certificate (up to 127 characters).

country code regulated by ISO 3166. United States: US, Great Britain: GB, Italy: IT, Australia: AU, The Netherlands: NL, Canada: CA, Spain: ES, Czech Republic: CZ, China: CN, Denmark: DK, Germany: DE, Japan: JP, France: FR, Belgium: BE, Russia: RU

ters).

date and time when this page was displayed.

od of validity for the certificate.

to create a certificate.

Address for the administrator

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Setup items by operation

1.4.2 Request a Certificate

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Request a Certificate".

Specify the following settings.

Item Definition Prior confirmation

Common Name Displays the IP address or domain name of the machine.

Organization Enter the name of the organization or group used for creating

Organizational Unit Enter the name of the account used for creating an account

Locality Enter the name of the locality used for creating a locality cer-

State/Province Enter the name of the state or province used for creating a

Country When creating a country certificate, enter a two-character

Admin. E-mail Address Specify the address for the administrator (up to 128 charac-

[OK] Creates certificate signing request data.

an organization certificate (up to 63 characters).

certificate (up to 63 characters).

tificate (up to 127 characters).

state/province certificate (up to 127 characters).

ters).

Address for the administrator

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Setup items by operation

Item Definition Prior confirmation

Certificate Signing Request Data

[Save] Saves certificate signing request data in the computer as a

Displays certificate signing request data.

file.

1.4.3 Install a Certificate

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Install a Certificate".

After requesting a certificate to the certification authority, install the certificate sent from the certification authority on this machine.

Item Definition Prior confirmation

Install a Certificate Paste text data sent from the certification authority.

[OK] Moves to the Set an Encryption Strength and Set Mode us-

ing SSL screen.

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Setup items by operation

Item Definition Prior confirmation

Encryption Strength Specify the encryption method.

Mode using SSL/TLS Specify the SSL/TLS application range.

[Install] Installs the certificate.

1.4.4 Set an Encryption Strength

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Set an Encryption Strength".

Specify the following setting.

Item Definition Prior confirmation

Encryption Strength If necessary, change the set encryption strength. Specify the

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encryption strength.

Setup items by operation

1.4.5 Set Mode using SSL

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Set Mode using SSL".

Specify the following setting.

Item Definition Prior confirmation

Mode using SSL/TLS If necessary, change the set SSL/TSL application range.

1.4.6 Remove a certificate

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting" - [Setup]

- "Remove a Certificate".

If necessary, remove the certificate installed on this machine. To remove the installed certificate, click [OK].

Specify the SSL/TLS application range.

Detail

If Enhanced Security Mode is set to "ON", the certificate cannot be removed.

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Setup items by operation

1.5 Acquiring the certificate for this machine

Acquire the certificate for this machine at the user side.

Download the created certificate for this machine by accessing this machine with PageScope Web Connection. Once the certificate for this machine is acquired, messages are encrypted based on the acquired certificate (public key), and then sent from the user to this machine.

Specify the settings according to the following flowchart.

Create a certificate

Download a certificate

Finish

Detail

Users can acquire the certificate for this machine by receiving a message with a digital signature attached from this machine. For details on sending E-Mails with the digital signature attached, refer to

"Sending scan data by E-mail (With the digital signature attached)" on page 1-33.

1.5.1 Create a certificate

Create a certificate for this machine.

For details, refer to "Creating a certificate for this machine for SSL-based communication" on page 1-8.

1.5.2 Download a certificate

In Administrator mode of PageScope Web Connection, select the Security tab - "SSL/TLS Setting"- [Setup]

- "Certificate Download".

To download a certificate to the computer, click [Download].

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Setup items by operation

1.6 Registering a user certificate in this machine

When registering a certificate in this machine, the following methods are available: manual registration at the time of E-mail address registration and auto registration by sending a message with a digital signature attached. Once the certificate for this machine is registered, messages are encrypted based on the registered certificate (Public key), and then sent from the user to this machine.

Specify the settings according to the following flowchart.

➀ Manual registration ➁ Auto registration

➀ ➁

E-mail Address Automatically Obtain Certificates

Finish

1.6.1 E-mail Address

In Administrator mode of PageScope Web Connection, select the Store Address tab - "Address Book" - [New Registration] - "Address Book (E-mail)".

Specify the following setting.

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Setup items by operation

Item Definition Prior confirmation

Registration of Certification Information

Select the "Registration of Certification Information" check box. To specify a storage location of certification information to be registered, click [Browse]. Only files in the DER (Distinguished Encoding Rules) format are supported for certificate information. To delete the certificate information, select "Deletion of Certification Information".

Reminder

If the E-mail address to be registered does not match the E-mail address of the certificate, the certificate cannot be registered. Confirm whether both E-mail addresses match, and then register the certificate.

1.6.2 Automatically Obtain Certificates

In Administrator mode of PageScope Web Connection, select the Network tab - "E-mail Setting" - "S/MIME".

Specify the following settings.

Detail

When the optional hard disk is not installed, this menu is not displayed.

Certificate storage location

Item Definition Prior confirmation

S/MIME Comm. Setting Select "ON".

Automatically Obtain Certificates

Print S/MIME information

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Select "ON".

If you want to print the S/MINE information, make a selection of [ON].

Setup items by operation

Detail

The E-mail address of a user with whom you want to register a certificate is required to be registered in advance on this machine.

For [Automatically Obtain Certificates], an E-mail is required to be received by this machine. For details of settings for the reception of an E-mail, refer to p. 1-56.

When the conditions given above are met, send an E-mail attached with a digital signature to this machine from the computer on the network. Only when the E-mail address of a user registered on this machine coincides with the E-mail address that has been registered on the certificate received, the certificate is automatically registered.

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