HP LaserJet 9000, LaserJet 9000L User's Guide

hp LaserJet 9000mfp hp LaserJet 9000Lmfp

use

Use of this electronic document indicates that you accept the Copyright and License terms. Copyright Hewlett-Packard Company 2002.



A user of the Hewlett-Packard printer associated with this use guide is granted a license to: a) print hard copies of this use guide for PERSONAL, INTERNAL, or COMPANY use subject to the restriction not to sell, resell, or otherwise distribute the hard copies; and b) place an electronic copy of this use guide on a network if server-provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this use guide.

The information contained in this document is subject to change without notice. Edition 1, 12/2002

Trademark Credits

Adobe® Acrobat® and PostScript® are trademarks of Adobe Systems Incorporated.

Aut o CAD Microsoft®, MS-DOS®, Windows®, and Windows NT® are U.S. registered trademarks of Microsoft Corporation. Netscape and Netscape Navigator are U.S. trademarks of Netscape Communications Corporation. TrueType

is a U.S. trademark of Autodesk, Inc.

is a U.S. trademark of Apple Computer, Inc. UNIX® is a registered trademark of The Open Group. E

NERGY STAR® is a U.S. registered service mark of the U.S. EPA.

1 The basics

Features and benefits of the product . . . . . . . . . . . . . . . . . . . . . . . 10

Helpful software for increased flexibility . . . . . . . . . . . . . . . . . . . . . 14

Windows software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Macintosh software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Software for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Software for Macintosh computers . . . . . . . . . . . . . . . . . . . . . . 19

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

“What is this? ” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

“Show me how” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

2 The control panel

Control panel layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Control panel navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Cancel button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

OK button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Control panel default touch screen. . . . . . . . . . . . . . . . . . . . . . . . . 26

Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Image modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Interpreting control panel lights . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3 Digital sending

Digital-sending basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Introduction to digital sending . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

More information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

4 Walk-up copying

Basic copying instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Copying using the default settings (one-touch copying) . . . . . . . 37

Copying using user-defined settings . . . . . . . . . . . . . . . . . . . . . 38

Copying using the scanner glass. . . . . . . . . . . . . . . . . . . . . . . . 40

Copying using the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Copying books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Creating a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Selecting the output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Altering the image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Reduce or enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjust the contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Enhance the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5 Printing

Orienting media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Basic printing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Selecting the output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing letterhead, prepunched paper, or preprinted paper

(single-sided) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Guidelines for custom-size paper, card stock, and heavy paper . 61

Printing full-bleed paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using features in the driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Blank back page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Printing multiple pages on one sheet of paper . . . . . . . . . . . . . . 65

Customizing Tray 1 operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing from Tray 1 when the loaded paper is requested . . . . . . 66

Manually feeding paper from Tray 1 . . . . . . . . . . . . . . . . . . . . . . 66

Printing by type and size of paper . . . . . . . . . . . . . . . . . . . . . . . . . 67

Benefits of printing by type and size of paper . . . . . . . . . . . . . . 67

Job retention features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Releasing private jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Deleting a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Deleting a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Creating a QuickCopying job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Printing additional copies of QuickCopy jobs . . . . . . . . . . . . . . . 75

Deleting a QuickCopy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Proofing and holding a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing the remaining copies of a held job . . . . . . . . . . . . . . . . 77

Deleting a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing with the optional HP Fast InfraRed (FIR) Receiver . . . . . . . 79

Setting up to print with Windows 9X . . . . . . . . . . . . . . . . . . . . . 79

Printing a job using FIR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Interrupting and resuming printing . . . . . . . . . . . . . . . . . . . . . . . . . 81

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

6 Product maintenance

Cleaning the product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Cleaning the ADF delivery system. . . . . . . . . . . . . . . . . . . . . . . 84

Cleaning the scanner glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Managing the print cartr idge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Non-HP print cart ridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Print car tridge authentication . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Print car tridge storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Checking the toner level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Print car tridge conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Print car tridge is low . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Print car tridge is out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

7 Problem solving

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Clearing jams from the input tray areas . . . . . . . . . . . . . . . . . . . 97

Clearing jams from the duplex printing accessory (duplexer) . . 101

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . 103

Solving repeated paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Understanding product messages . . . . . . . . . . . . . . . . . . . . . . . . 117

Resolving control panel messages . . . . . . . . . . . . . . . . . . . . . 118

Correcting output quality problems . . . . . . . . . . . . . . . . . . . . . . . 138

Preventing wrinkles on envelopes . . . . . . . . . . . . . . . . . . . . . . 144

Detecting product problems . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Determining product problems . . . . . . . . . . . . . . . . . . . . . . . . 146

Software, computer, and product interface problems . . . . . . . . 149

Cabling configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Selecting an alternate PPD. . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Communicating with an optional HP Jetdirect print server . . . . 165

Checking the product configuration . . . . . . . . . . . . . . . . . . . . . . . 167

Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

PCL or PS font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

File directory page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Jetdirect page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Event log page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Printing a paper path test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

A Specifications B Control panel menus

Retrieve job menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Paper handling menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Configure device menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Originals submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Copying submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Enhancement submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Sending submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Printing submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Print quality submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

System setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

C Product memory and expansion

Determining memor y requirements . . . . . . . . . . . . . . . . . . . . . . . 219

Installing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Saving resources (permanent resources) . . . . . . . . . . . . . . . . . . . 225

Installing EIO cards/mass storage . . . . . . . . . . . . . . . . . . . . . . . . 226

D Printer commands

Understanding PCL 5e printer command syntax . . . . . . . . . . . . . . 229

Combining escape sequences . . . . . . . . . . . . . . . . . . . . . . . . . 230

Selecting PCL 5e fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Common PCL 5e printer commands. . . . . . . . . . . . . . . . . . . . . . . 232

E Regulatory information

Environmental product stewardship program . . . . . . . . . . . . . . . . 238

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

F Administration tasks

Embedded Web access server . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Configuring and verifying an IP address. . . . . . . . . . . . . . . . . . . . 245

TCP/IP assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Automatic discovery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Dynamic Host Configuration Protocol (DHCP) . . . . . . . . . . . . . 245

Verifying the TCP/IP configuration . . . . . . . . . . . . . . . . . . . . . . 245

Changing an IP address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Digital sending configuration applet . . . . . . . . . . . . . . . . . . . . . . . 248

LDAP addressing settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Preferences settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Finding the IP address of the SMTP and LDAP servers . . . . . . 250

Using control panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

HP Disk Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Software for networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

HP Web JetAdmin software . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

HP Jetdirect Printer Installer for UNIX . . . . . . . . . . . . . . . . . . . 253

Diagnostics menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

1 The basics 9

The basics

Congratulations on your purchase of the HP LaserJet 9000mfp/HP LaserJet 9000Lmfp (multifunction peripheral). If you have not done so, see the start guide provided with the product for setup instructions.

Now that the product is set up and ready to use, take a few moments to get to know the product. This chapter introduces the following:

z Features and benefits of the product z Helpful software for increased flexibility z Help system

1 The basics 10

Features and benefits of the product

The HP LaserJet 9000mfp/HP LaserJet 9000Lmfp is designed to be shared by a workgroup, and allows users to send black and white or color documents digitally, copy documents, and send print jobs to the product. The product is a standalone device and does not require connection to a computer. With the exception of network printing, you can select all functions at the product control panel.

Copying and sending

z modes for text, graphics and mixed text and graphics formats z a job Interrupt feature (at copy boundaries) z multiple pages per sheet (N-up layout) z operator attendance animations (for example, paper-jam recovery) z an auto-configure feature that matches output to product settings z the ability to copy books z e-mail compatibility z a PowerSave feature that saves energy z one-pass duplex scanning

Print cartridge

z supplies-status page with toner gauge, page count, and information about paper sizes used z no-shake car tridge design z authentic HP print car tridge detection z automatic cartridge seal tab removal

Features and benefits of the product

1 The basics 11

Paper-handling options

z Input

 Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100

sheets of paper or 10 envelopes.

 Trays2and3: Two 500-sheet trays. These trays automatically detect standard paper sizes up to Ledger/A3 and allow

printing on custom-size paper.

 Tray 4 (2000-sheet input tray): This tray automatically detects standard paper sizes up to Ledger/A3 and allows

printing on custom-size paper.

 Automatic Document Feeder (ADF): Holds up to 100 sheets of paper.  Duplex printing accessory: Provides two-sided printing (printing both sides of the paper).

z Output

 ADF output: Holds up to 100 sheets of paper.  3000-sheet stacker: Stacks up to 3000 sheets of paper.

- Bin 1 (face-up bin): Holds up to 125 sheets of paper.

- Bin 2 (face-down bin): Holds up to 3000 sheets of paper. The output bins are part of the output devices.

 3000-sheet stapler/stacker: Provides multiposition stapling for up to 50 sheets of paper per job, or a maximum job

height of 5.5 mm (0.22 inch).

- Bin 1 (face-up bin): Holds up to 125 sheets of paper.

- Bin 2 (face-down bin): Holds up to 3000 sheets of paper. The output bins are part of the output devices.

 Multifunction finisher : Provides 1000 sheets of stacking capacity, stapling for as many as 50 sheets of paper per

document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper.

- Stacker bin (Bin 1): Holds up to 1000 sheets of paper.

- Booklet bin (Bin 2): Holds up to 50 booklets.

Features and benefits of the product

1 The basics 12

Connectivity

z three enhanced input/output (EIO) expansion slots that suppor t the following cards:

 high-speed copy connection  hard disk  Fast Ethernet 10/100TX, which can be replaced with one of the following optional cards:

- USB, Serial

- LocalTalk

- Ethernet (10Base-T, 10Base2)

- Token Ring

z parallel connection z an HP Fast InfraRed Connect (FIR) z a Foreign Interface Har ness (FIH) connection (AUX) z an HP JetLink connector z an HP Jetdirect print server

Environmental features

z PowerSave setting saves energy (meets ENERGY STAR® guidelines—HP LaserJet 9000mfp only) z High content of recyclable components and materials in the product

Note See “Protecting the environment” on page 238 for more information.

Firmware updates

Firmware updates provide the ability to upgrade the product firmware. To download the latest firmware, go to

www.hp.com/go/lj9000_firmware

printers, use the HP Web JetAdmin software (go to www.hp.com/go/webjetadmin

Features and benefits of the product

and follow the instructions on the screen. To easily send firmware updates to multiple

1 The basics 13

HP EIO hard disk

The EIO hard disk can be used to store selected print jobs, support RIP ONCE technology, and permanently store downloaded fonts and forms in the product. Unlike standard printer memory, many items on the EIO hard disk remain in the product even when the product is turned off. Fonts downloaded to the EIO hard disk are available to all users of the product.

The EIO hard disk can be write-protected through software for additional security.

Windows users

Use the HP Disk Management Utility to delete files and manage fonts on a mass storage device. See “HP Disk Management

Utility” on page 252. For more information, see the product software help.

Hewlett-Packard occasionally introduces new software tools for use with your product and accessories. These tools are available from the Internet. For more information, see the introduce guide on the compact disk (CD) that came with your product, or www.hp.com/support/lj9000

Macintosh users

for the addresses of the HP website.

Use the HP LaserJet Utility to download fonts and files. See “HP LaserJet Utility (Macintosh)” on page 19 Utility Guide online Help included with your HP LaserJet Utility software for more information.

or the HP LaserJet

Features and benefits of the product

1 The basics 14

Helpful software for increased flexibility

Windows software

System Administrator

z HP Common Installer z HP Inter net Installer z HP Disk Image Utility z HP Common Drivers

Client

z HP Common Installer z HP Common Drivers

Macintosh software

System Administrator

z HP Common Installer z HP Disk Image Utility z HP Common Drivers Macintosh

Client

* These products are not supported in Traditional Chinese, Simplified Chinese, Korean, Japanese, Czech, Russian, and Turkish languages.

The drivers provided on the CD must be installed to take full advantage of the product features. The other programs are recommended, but are not required for operation. See the readme file for more information.

Client

z PPDs/PDEs z HP LaserJet Utility* z Fonts* z Help Files * (English only)

For network configuration and management, use the HP Web JetAdmin software, which is a server-based tool that system administrators can gain access to using a Web browser. For supported host systems and available languages or to download the software, go to www.hp.com/go/webjetadmin

Helpful software for increased flexibility

or use the link on the CD.

1 The basics 15

The most recent drivers, additional drivers, and other software are available from the Internet. Depending on the configuration of Windows-driven computers, the installation program for the product software automatically checks the computer for Internet access to obtain the latest software. If you do not have access to the Internet, see the introduce guide that came on the CD to obtain the most recent software.

Included with the product is a CD containing the HP LaserJet Printing System. On the CD are software components, documentation, and drivers that benefit users and system administrators. See the readme file for the most current information.

The CD includes software designed for end users and system administrators operating in the following environments:

z Microsoft® Windows® 9X and Windows Millennium Edition (Me) z Microsoft Windows NT® 4.0 and Windows 2000 z IBM OS/2 version 3.0 or later (Web) z Apple Mac OS 7.5 or later z Linux (Web) z AutoCAD

The product system also includes software for system administrators using the following network operating systems:

z Novell NetWare 3.x, 4.x, or 5.x z Microsoft Windows 9X and Windows Me z Microsoft Windows NT 4.0, Windows 2000, and Windows Me z Apple MAC OS (EtherTalk) z Linux (Web) z UNIX® (Web)

Network product installation for UNIX and other network operating systems is available from the Web or through a local authorized HP distr ibutor.

Helpful software for increased flexibility

1 The basics 16

Drivers

Drivers provide access to the product features and allow the computer to communicate with the product (by using a product language).

Drivers included with the product

The most recent drivers are available at www.hp.com/support/lj9000. Depending on the configuration of Windows-based computers, the installation program for the software automatically checks the computer for Internet access to obtain the latest drivers.

PCL 5e PCL 6 PS

Windows 9X and Windows Me 999 Windows NT 4.0 and Windows 2000 999 Macintosh computer

a. PostScript (PS) Level 3 emulation is referred to as PS throughout this user guide. b. Only PostScript Printer Description (PPDs) files are included. (See

“PostScript Printer Description Files (PPDs)

and Printer D ialog Extension (PDEs)” on page 19). If you need the Apple LaserWriter 8 printer driver, it comes

with the Macintosh operating system (OS) or can be obtained directly from Apple.

Choose the right driver for your needs

Choose a driver based on the way you use the product.

z Use the PCL 6 driver to take full advantage of the product features. The PCL 6 driver is recommended unless backward

compatibility with previous PCL drivers or older products is necessary.

z Use the PCL 5e driver if you want print results to look comparable to those from older products, or for font dual inline

memory module (DIMM) support.

z Use the PS driver for compatibility with PostScript Level 3 needs.

The product automatically switches between PS and PCL printer languages.

For the Macintosh, use the Apple LaserWriter 8.6 or later printer dr iver, which is a PS driver.

Helpful software for increased flexibility

1 The basics 17

Driver help

Each driver has help screens that can be activated using the Help button, the F1 key, or the question mark symbol in the upper right corner in the printer driver (depending on the Windows operating system used). These help screens give detailed information about the specific driver. Printer driver help is separate from the software application help.

Additional drivers

You can obtain the following additional drivers by downloading them from the Internet, or by requesting them from an HP-authorized ser vice or support provider. See www.hp.com/support/lj9000

z OS/2 PCL5e and PCL 6 printer driver z OS/2 PS2 printer driver z AutoCAD

Note If the required driver is not on the CD or is not listed here, check the software application i nstallation disks or

readme files to see if they include support for the product. If not, contact the software manufacturer or distributor and request a driver for the product.

for more information.

Helpful software for increased flexibility

1 The basics 18

Software for Windows

Use the system software to install the product. If you are installing the product on a network (Novell NetWare or Microsoft Windows network) from a Windows 9X, Windows NT 4.0, Windows 2000, or Windows Me system, the system software guides you through the installation process, and properly configures the network product.

Note If the product is used on a network, the network clients and servers must be properly configured to communicate on

the network. For additional network product configuration and management, use HP Web JetAdmin. HP Web JetAdmin is a

browser-based management and should be installed only on the system administrator computer. For the latest list of supported host systems, visit HP Customer Care Online at www.hp.com/go/webjetadmin.

To gain access to the Windows driver

To configure the driver, gain access to it in one of the following ways:

Temporarily change settings

Operating system

Windows 9X and Windows Me

Windows NT 4.0 and Windows 2000

Note Settings in the driver and software application override control panel settings. (Software application settings override

driver settings.)

Helpful software for increased flexibility

(from a software application)

From the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most common method.)

Change default settings (across all software applications)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and choose Properties.

Click the Start button, point to Settings, and then click Printers. Right-click and choose Document Defaults or Properties.

1 The basics 19

Software for Macintosh computers

Apple LaserWriter driver, version 8.6 or later

The Apple LaserWriter 8.6 driver comes with the Mac OS, or can be obtained directly from Apple.

PostScript Printer Description Files (PPDs) and Printer Dialog Extension (PDEs)

PPDs, for OS 9 and earlier, in combination with the LaserWriter 8.6 printer driver, gain access to the printer features and allow the computer to communicate with the product. An installation program for the PPDs and other software is provided on the CD. Use the Apple LaserWriter 8.6 Driver that comes with the computer.

Use PDEs for OS X.

HP LaserJet Utility (Macintosh)

The HP LaserJet Utility allows control of features that are not available in the driver. The illustrated screens make selecting product features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

z customize the product control panel messages z name the product, assign it to a zone on the network, download files and fonts, and change most of the product settings z set a password for the product z from the computer, lock out functions on the product control panel to prevent unauthorized access. (See the product

software help)

z configure and set the product for internet protocol (IP) use z initialize disk or flash memory z manage fonts in random access memory (RAM), disk, or flash memory z administer Job Retention features

See the HP LaserJet Utility Help for more information.

Fonts

Eighty screen fonts are installed that correspond with the PS fonts resident in the product.

Helpful software for increased flexibility

1 The basics 20

Help system

At any time, you can gain access to the help system on the touch screen of the graphical display.

“What is this?” Help

The product provides information about any topic on the touch screen of the graphical display. On the top level screen, touch Help, and then touch What is this?. After touching What is this?, a pop-up dialog box asks you to “Touch any item for help.” After touching an item, a pop-up dialog box opens and displays information about the item you touched. After reading the information, touch a clear space on the screen to remove the What is this? pop-up dialog box.

On other levels of the touch screen, you can gain access to the Help system by touching , located in the upper-right corner of each screen.

“Show me how” Help

Using Show me how Help, the product shows you how to use the product features. 1 Touch Help. 2 Touch Show me how. You can choose a topic from the Show Me How Index screen by using the scroll bar to highlight the

required topic.

Help system

3 Touch OK. Show me how also appears on a What is this? pop-up dialog box if the item you chose is a function that includes

instructions. For example, if you touch What is this? Help, and then touch Enhance, you see a Show me how button in the pop-up dialog box. Touch the Show me how button for instructions about how to enhance your copies.

Print this topic

You can print any of the Show me how instructions by touching the Print This Topic button at the top of the Show Me How screen.

2 The control panel 21

The control panel

Overview

The product control panel has a unique touch-screen graphical display that offers an integrated approach to copying, digital sending, and printing.

The control panel provides you with all the features you expect from a standard photocopier as well as printing and digital-sending capabilities. The control panel allows you to describe the features of the original document, specify any necessary modifications to the scanned image, and then select the features you want in the copy. For example, you can describe the original document as an A4-sized, duplexed, text document, then apply scaling or contrast changes you want in the copy. You can then select the copy options such as tray and paper size to be used for copying. The graphical display shows a representative image (page icon) of both your original document and the copy.

In addition, the control panel presents several menus that allow you to set system defaults, customize settings for a particular job, and store and retrieve printed and scanned jobs.

This chapter introduces the following control panel topics:

Overview

z Control panel layout z Control panel navigation z Control panel default touch screen z Interpreting control panel lights

Specific control panel functions that pertain to sending, copying, and printing tasks are presented in later chapters.

2 The control panel 22

Control panel layout

The control panel includes a touch screen graphical display, three job-control buttons, a numeric keypad, and three light-emitting diode (LED) indicator lights.

Touch-screen graphical display

Numeric keypad

RESET

Ready light

Data light

Attention light

STOP

Control panel layout

TART

2 The control panel 23

Control panel features

Features/Keys Function

Status bar Displays current device status, number of copies, menu and Help options. Menu Provides access to settings such as paper handling and device configuration. Help Provides access to “What is this?” or “Show me how” Help options. Original Displays settings describing the original document. The product can automatically detect the document size. Copy Displays settings describing the output features of the document. Send Options Allows you to send your documents via e-mail. Reduce/Enlarge Reduces or enlarges the size of the copy.

Contrast Control Increases or decreases the brightness.

Allows you to gain access to “What is this?” Help. Embedded in the touch-screen menus.

Enhance Allows you to gain access to the screen that contains enhancement features.

Enhance

ESET Resets the job settings to factory or user-defined default values.

TOP Cancels the active job.

TART Begins a copy job, starts digital sending, or continues a job that has been interrupted.

Numeric keypad Allows you to type numeric values for number of copies required and other numeric values.

Control panel layout

2 The control panel 24

Control panel navigation

You navigate through the control panel using the touch-screen graphical display.

Number of copies selected

Status bar

Status message

Status bar

The status bar is located at the top of the default touch-screen graphical display. The status bar displays Menu, Help, status messages, and the number of copies selected.

Help

Ready

z Menu: Choose from a list of menus such as the Information menu and the Pap er Ha nd l in g menu. z Help: Choose “What is this?” Help or “Show me how.” (See See “Help system” on page 20.) z Status messages: Shows the current status of the product, such as Ready or Scanning Page 1. z Number of copies selected: Shows the current number of copies selected. The factory default setting is 1.

User-attention error messages are displayed in a pop-up dialog box that prohibits normal screen interaction until the message is cleared.

Control panel navigation

2 The control panel 25

Cancel button

Each lower-level screen (any screen below the main screen) on the touch screen displays a Cancel button. Touching the Cancel button negates any changes you made, and takes you back to the previous screen.

OK button

Each lower-level screen on the touch screen displays an OK button. Touching the OK button accepts any changes you made, and takes you to the next screen.

Control panel navigation

2 The control panel 26

Control panel default touch screen

The touch screen of the graphical display is divided into four sections: original, copy, image modification, and the Send Options button:

Image

Page orientation icon

Original page icon

Reduce/Enlarge button

Original section

Describe Original

modification section

Enhance

Copy section

Copy Settings

Send Options

butto n

Copy page icon

Contrast control

Original

The Original section on the main touch screen allows you to describe the characteristics of the original document. The Original section is divided into three components that describe the original being copied:

z Page orientation icon: Shows how the original should be placed on the glass or in the ADF. The paper size is

automatically detected by the product when placed on the glass or in the ADF. You can override the auto-detect function by touching the Describe Original button and changing the size.

z Describe Original button: Displays the Original Settings screen where you can describe the original document. z Original page icon: Displays the current settings in a graphical representation.

Control panel default touch screen

2 The control panel 27

To describe an original

1 Touch the Describe Original button. The original settings screen appears on the touch screen. 2 Touch the settings that describe your document, such as size, page orientation, number of sides, and page content. The

page icon shows the settings as you choose them.

Image modification

You can adjust the contrast using the Contrast control, and reduce or enlarge the image using the Reduce/Enlarge button, in this section of the graphical display. When touched, Enhance button exposes additional options for image modification.

Copy

The Copy section of the graphical display contains a copy page icon and the Copy Settings button.

z Copy page icon: Displays the current copy settings in a graphical representation. z Copy Settings button: Displays the current copy settings and, when touched, allows you to change these settings.

Send Options

When touched, the Send Options button displays the digital sending options available to you. The e-mail function is standard on the product. Fax, folders, presets, and authentication are available only to customers who purchase the HP Digital Sender Module software.

The send options section overlays the copy and Image modification sections of the graphical display, but the original section and the Contrast Control bar still appear. The copy and image modification sections of the graphical display do not apply to digital sending.

Control panel default touch screen

2 The control panel 28

Interpreting control panel lights

The control panel contains three indicator lights:

z Ready z Data z Attention

Light Indication

Ready

Off The product is offline or has an error. On The product is ready to print. Blinking The product is going offline. Please wait.

Data

Off The product has no data to print.

Attention

Interpreting control panel lights

On The product has data to print, but is not ready or

is offline.

Blinking The product is processing or printing the data.

Off The product has no error. On The product has a critical error. Turn the product

off and then on.

Blinking Action is required. See the control panel display.

3 Digital sending 29

Digital sending

Overview

The product offers color-scanning and digital-sending capabilities. Using the control panel, you can scan black-and-white or color documents and send them to an e-mail address as an e-mail attachment. To use digital sending, the product must be connected to a local area network (LAN). The product connects directly to your LAN (see the start guide for more information about connecting to a LAN).

Note The product cannot copy or print in color, but it can scan and send color images.

This chapter addresses both scanning and sending, because they are fully integrated functions. The following topics are addressed in this chapter:

z Digital-sending basics z Using the address book

Overview

z More information

3 Digital sending 30

Digital-sending basics

Introduction to digital sending

Digital sending offers the following benefits:

z Sends documents to multiple e-mail addresses, saving time and delivery costs. z Delivers files in black-and-white or in color. Files can be sent in different file formats that can be manipulated by the

recipient.

z Provides verification that e-mail was properly delivered.

With digital sending, documents are scanned into the product memory and sent to an e-mail address or multiple addresses as an e-mail attachment. Digital documents can be sent in several graphics formats, such as TIFF and JPEG (See See

“Changing the settings” on page 32.), enabling recipients to manipulate the document file in various programs to meet their

specific needs. Documents arrive in near-original quality, and then can be printed, stored, or forwarded. The HP Digital Sender Module software offers the additional benefits of sending to a fax machine, authenticating the user for

security purposes, and scanning to a folder.

Digital-sending basics

3 Digital sending 31

Sending documents

The product scans at a 600 pixels-per-inch (ppi) resolution. The product scans both black-and-white and color originals. You can place originals either on the scanner glass or in the ADF. The scanner glass accommodates all sizes of media, including irregular-size documents, books, stapled documents, previously folded documents, and photographs.

You can choose default settings or change the scanning preference and files formats. Default settings are:

z color z PDF (requires the recipient to have an Adobe® Acrobat® viewer to view the e-mail attachment)

Sending letter-size originals using the scanner glass or ADF

Use the following instructions to scan and send letter-size originals using the product default settings. 1 Place the document face down on the scanner glass. On the touch screen of the graphical display: 2 Touch Send Options. The Send Options box replaces the Copy Settings box. The Reduce/Enlarge selection disappears because that option does

not apply to sending.

3 Touch E-mail. 4 Touch From: and, using the pop-up keyboard, type your e-mail address.

Note Touch to delete any incorrect keystrokes.

5 Touch To: and then type the recipient e-mail address. 6 Touch CC: and then type the e-mail address of any copy recipients, if necessary. If you want to send a blind copy to an

e-mail address, touch BCC: and type the address of the recipient. 7 Touch Subject: and then type the subject of your e-mail. 8 Touch OK. 9 Press S

The control panel status bar displays the following: Processing Digital Send Job.

Digital-sending basics

TART.

3 Digital sending 32

Changing the settings

Before you send a document, you can change the following settings:

z Scan Preferences: Select Black and White or Color. z File Type: Select PDF, TIFF, MTIFF, or JPG.

Files can be transmitted to an e-mail address in any of these file formats:

 PDF: The PDF file format is the default setting, and it offers the best overall text and graphics quality. However, the

recipient must have an Adobe Acrobat viewer installed to read PDF files. This file format produces one e-mail attachment that contains all the scanned pages.

 JPG: While a JPG file does not have the same quality as a PDF, the recipient can view a JPG file easily using an

Internet browser. This file format produces one e-mail attachment for each scanned page. JPG files can be manipulated by the recipient and imported into various programs.

 TIFF: A TIFF is a standard file format that interfaces well with many computer programs and can be manipulated by

the recipient. This file format produces one e-mail attachment for each scanned page.

 MTIFF: An MTIFF is a multipage TIFF that saves multiple scanned pages into a single e-mail attachment.

Note MTIFF and PDF files might be divided into multiple e-mail attachments if the network limits the file size of e-mail

attachments.

Sending a document to multiple recipients

1 Place a document face down on the scanner glass or in the ADF. 2 Touch Send Options. 3 Touch E-mail. 4 Touch From: and, using the pop-up keyboard, type your e-mail address. 5 Touch To: and then type the e-mail address of the first recipient. After typing the first e-mail address, touch Enter on the

keyboard screen to insert a semi-colon, and then continue typing e-mail addresses.

6 To check the recipient list, touch the down arrow in the To: text line. 7 Touch CC: and then type the e-mail address of any copy recipients, if necessary. If you want to send a blind copy to an

e-mail address, touch BCC: and type the address of the recipient.

Digital-sending basics

3 Digital sending 33

8 Touch Subject: and then type the subject of your e-mail. 9 Touch OK. 10 Press S

TART.

Using the auto-complete function

When you enter the To, CC, or From screens in the Send to E-mail feature, the auto-complete function is invoked. As you type the required address or name at the keyboard screen, the product automatically searches the address book list and displays the first matching address. You can then select that name by touching Enter, or continue typing the name until auto-complete finds the correct entry. If you type a character that does not match any entry in the list, the auto-complete text is removed from the display to show that you are typing an address that is not in the address book.

Digital-sending basics

3 Digital sending 34

Using the address book

You can send to a list of recipients by using the address book feature of the product. See your system administrator for information about configuring address lists.

Creating a recipient list

On the touch screen of the graphical display:

1 Touch Send Options. 2 Touch E-mail. 3 Touch To: to gain access to the keyboard screen. 4 Type the first letter of the name.

Note The product starts at the beginning of the address list unless you type in the first letter of the name.

5 Touch to gain access to the address book. 6 Navigate the address book using the scroll bar. Hold down the arrow to scroll quickly through the list. 7 Highlight the name to select a recipient, and then touch the Add button.

You can also select a distribution list by touching the Group button, or add a recipient from a local list by touching the Local button. Highlight the appropriate names, and then touch the Add button to add the name to your list of recipients.

You can remove a recipient from your list by scrolling to highlight the recipient, then touching the Remove button. 8 The names in the recipient list are placed in the text line of the keyboard screen. If you want, you can add a recipient that

is not found in the address book by typing the e-mail address on the keyboard. After you are satisfied with your recipient

list, touch OK.

9 Touch OK on the keyboard screen. 10 Finish typing CC: and Subject: on the Send To E-mail screen, if necessary. You can check the list of recipients by

touching the down arrow in the To: text line. 11 Touch OK. 12 Follow the instructions on the status bar of the graphical display.

Using the address book

3 Digital sending 35

More information

For information about finding the IP addresses of the SMTP and LDAP servers, and about configuring the product for digital sending, see “Digital sending configuration applet” on page 248

More information

4 Walk-up copying 36

Wa lk - up co py i n g

Overview

This product functions as a standalone, walk-up copier—you do not have to have software installed or have your computer turned on to make photocopies. You can easily adjust copy settings at the control panel. Originals can be copied using either the ADF or the scanner glass. The product can process copying, printing, and digital-sending jobs simultaneously.

This chapter provides information about how to make black and white copies and how to change copy settings.The topics in this section include:

z Basic copying instructions z Selecting the output bin z Altering the image

It is helpful to review the chapter about basic control-panel operation before using the product copying functions.

Overview

4 Walk-up copying 37

Basic copying instructions

This section provides the basic instructions for copying. The paper size is automatically detected when the document is placed on the scanner glass or in the ADF. You can override the auto-detect feature by specifying the required input (Describe Original) and output (Copy Settings) at the control panel.

Copying using the default settings (one-touch copying)

The default settings for copying are:

z Number of copies: One z Size: Letter-size original and letter-size copy

Note The product automatically detects the original paper size and makes a same-size copy. The factory default paper-size

setting is Letter or A4 only if no paper is detected.

z Page Orientation: Portrait z Number of Sides: One-sided copying z Page Content: Mixed z Job Mode: Off z Heavy Paper: Off

To make copies using the default settings

1 Place the document face down on the scanner glass or in the ADF. 2 Press S

Basic copying instructions

TART.

4 Walk-up copying 38

Copying using user-defined settings

Using the following steps, you can change the settings for your copies.

To make copies using settings other than the default settings

1 Place the original face down on the scanner glass or in the ADF.

On the touch screen of the graphical display:

2 Touch Describe Original to view your options. You can choose Basic options or Advanced options. 3 Touch the Basic items that describe your original. Choose from:

 Size: Select the paper size of your original.

 Page Orientation: Select Port ra it or Landscape.

 Number of Sides: Select 1-sided or 2-sided.

 Page Content: Select Text, Graphic, or Mixed.

4 Touch the Advanced tab to view your options in the Advanced screen. Choose from:

 Heavy Paper: Select On if your original is heavy paper.

 Job Mode: If you are combining multiple scans into a single job, select On.

5 After you make your selections, touch OK.

Note The page icon in the Original section of the graphical display shows a representative image of the original document.

6 Make any necessary adjustments to the contrast and reduction or enlargement using the Contrast Control bar and the

Reduce/Enlarge button in the image modification section of the graphical display. 7 Touch Copy Settings to view your options. You can choose Basic options or Advanced options.

Basic copying instructions

4 Walk-up copying 39

8 Touch the Basic items that describe the characteristics of the copies you are making. The items are:

 Pape r Si z e: Select Au t o (paper size is matched to original size), or the copy size that you desire. Be sure that you

have loaded the correct paper size in the tray.

 Number of Sides: Select 1-sided or 2-sided.

 Backside Orientation: Select Normal or Flip (applies when 2-sided copying is chosen),

 Pages per sheet: Select 1, 2, 4, or Booklet.

If 4 pages per sheet is chosen, “Z” or “N” ordering is tailored to the page orientation, and the option to put a border around each smaller page is displayed.

“Z” ordering

 Borders: Select Border or No Border.

 Staple: Stapling options depend on your output device and the paper size selected. Selections include None, Corner,

“N” ordering

1, 2, 3, or 6.

9 Touch the Advanced options, if necessary. Some of the options are:

 Collation: Select Collated or Uncollated.

 Output Bin: Select Bin 1 or Bin 2.

 Stored Job: Select On to indicate that the copy job should be stored on the product rather than printed. Select Off to

copy the job normally. See “Creating a stored job” on page 41

for more information.

10 When you are finished, touch OK.

Note The page icon in the Copy section of the graphical display shows a representative image of the copy.

11 Using the numeric keypad, select the number of copies, and then press S

TART.

Basic copying instructions

4 Walk-up copying 40

Copying using the scanner glass

Use the scanner glass to copy small, lightweight (less than 46 g/m2 or 12 lb), or irregularly sized originals, such as receipts, newspaper clippings, photographs, or old or worn documents. The scanner glass is also used to copy books, magazines, and manuals.

1 Place the document face down on the scanner glass. 2 Make any image modifications, and choose any copy settings, if necessary. 3 If you are making only one copy, press S

number of copies (up to 999), and then press S

Copying using the ADF

Using the ADF, you can make as many as 999 copies of a document that has as many as 50 pages (depending on the thickness of the pages).

1 Load the document face down into the ADF. The product can automatically detect the paper size. 2 Make any image modifications, and choose any copy settings. 3 If you are making only one copy, press S

required number of copies, and then press S

Copying books

You can use the scanner glass to copy books.

1 Place the book face down on the scanner glass. 2 Align the book using the book bindings. Look for the book graphic at the top of the scanner glass to check the alignment. 3 Touch Describe Original. 4 Select Book as the Size.

TART. If you are making multiple copies, use the numeric keypad to select the

TART to begin copying.

TART. If you are making multiple copies, use the numeric keypad to select the

TART.

5 Touch OK.

Note You can skip a page by touching the Skip Page button above the page icon. Touch the button once to skip the left

page, twice to skip the right page, and three times to cancel page skipping.

Basic copying instructions

4 Walk-up copying 41

6 Touch Copy Settings. 7 Select any output settings you want. Select the paper size that is the closest match to the actual size of the book you are

copying.

8 Touch OK. 9 Using the numeric keypad, select the number of copies you want. 10 Press S

TART.

Creating a stored job

Tur ning on the stored job setting indicates that you want the copy job to be stored on the product hard disk, and that you will print the job later. You must provide the following information to create a stored job:

1 Choose your basic copy settings (see “Copying using user-defined settings” on page 38 2 Touch the Advanced tab. 3 At the Stored Jobs box, select On.

A popup dialog box displays, asking for the User Name, Job Name, and Personal Identification Number (PIN), if required. The keyboard displays when you select User Name and Job Name. The PIN is a four digit number that can be typed using the numeric keypad.

4 Type the User Name. 5 Type the Job Name. 6 Type the PIN, if required. 7 Touch OK.

See “Printing a stored job” on page 72

for information on printing a stored job.

Basic copying instructions

4 Walk-up copying 42

Selecting the output bin

The product has two output locations.

Bin 1 (face up)

Bin 2 (face down)

3000-sheet stacker or 3000-sheet stapler/stacker

If you choose the 3000-sheet stacker or 3000-sheet stapler/stacker, the output bins are Bin 1 (face up) and Bin 2 (face down).

z Bin 1 (face-up bin) is the top bin on the stacker or stapler/stacker. This bin holds up to 125 sheets of paper in face-up

order as they exit the printer. A sensor causes the product to stop when the bin is full. Product operation continues when

you empty or reduce the amount of paper in the bin.

z Bin 2 (face-down bin) is the lower bin on the stacker or stapler/stacker. Bin 2 holds up to 3000 sheets of paper and allows

you to stack or staple jobs. This bin is the default output bin.

Stacker bin (Bin 1)

Booklet bin (Bin 2)

Multifunction finisher

If you choose the multifunction finisher, the output bins are the Stacker bin and the Booklet bin.

z The Stacker bin (Bin 1) is the top bin on the multifunction finisher. The Stacker bin provides 1000 sheets of stacking

capacity, and offsets each job as it is stacked, delivering unstapled jobs face up or face down. This bin also provides

stapling for up to 50 sheets of paper per document. The Stacker bin is the default output bin when the multifunction

finisher is attached.

z The Booklet bin (Bin 2) is the lower bin on the multifunction finisher. This bin provides folding and saddle stitching of

booklets for up to 10 sheets of paper.

Selecting the output bin

4 Walk-up copying 43

Selecting an output location

You can select an output location at the control panel.

To select an output location from the control panel

On the touch screen of the graphical display:

1 Touch the Copy Settings box. 2 Touch Advanced. 3 Touch Bin 1 or Bin 2 in the Output Bin box.

Selecting the output bin

4 Walk-up copying 44

Altering the image

You can modify and preview your original image before it is sent. The product features the following image modification functions on the main touch screen:

z Reduce/Enlarge z Contrast Control z Enhance

Touching R The product also has an autoscaling feature. If there is a size mismatch between the original page size and the copy page

size, the product automatically calculates the reduce/enlarge percentage to fit the original to the copy.

ESET will retur n all current settings to their default values.

Reduce or enlarge

The product can reduce copies to as little as 25 percent of the original size and enlarge copies to as much as 400 percent of the original size (200 percent when using the ADF). To reduce or enlarge your copies, touch the down or up arrow on the image modification area until you obtain the required reduction or enlargement. The scale percentage box indicates the percentage of reduction or enlargement.

Adjust the contrast

You can adjust the contrast by touching the arrows on the Contrast Control bar in the image modification area of the default touch screen. The slider moves to the lighter or darker area of the contrast bar.

Enhance the document

Touch the Enhance button to gain access to the embedded enhancement screen that allows you to remove the background, and increase or decrease the sharpness and density.

Background Removal

If you are copying a document that is printed on colored paper, you can enhance your copy quality by removing the background that might cause your copy to streak or blur. Adjust the amount of background removal by touching the arrows on the Background Removal Control. The slider moves to the lighter or darker area of the Background Removal Control bar.

Altering the image

4 Walk-up copying 45

Sharpness

The Sharpness Control specifies the sharpness setting that the scanner uses when the product scans your original. Sharpness enhances the edges of the original so that faint or fine text and graphics are reproduced more sharply. Adjust the amount of sharpness by touching the arrows on the Sharpness Control bar.

Density

Like the Contrast Control on the main touch screen, the Density Control on the enhancement screen allows you to determine the contrast of your copy. Touch the arrows on the Density Control, and move the slider to the lighter or darker area of the Density Control bar. Changing the density using the Density Control is reflected in the Contrast Control on the main screen. If you adjust the Contrast Control on the main screen, and then adjust the Density Control on the enhancement screen, the adjustment you made on the enhancement screen will override any adjustment you made on the main screen.

Altering the image

5 Printing 46

Printing

This section presents printing tasks, such as:

z Orienting media z Basic printing instructions z Selecting the output bin z Printing envelopes z Printing special paper z Using features in the driver z Different first page z Blank back page z Customizing Tray 1 operation z Printing by type and size of paper z Job retention features z Printing a private job z Storing a print job z Creating a QuickCopying job z Proofing and holding a job z Printing with the optional HP Fast InfraRed (FIR) Receiver z Interrupting and resuming printing

5 Printing 47

Orienting media

Orient media types and sizes according to the tray from which the media will print and according to whether the media will be duplexed (printed on both sides).

Type of media Tray Duplexed Orient media like this

Letter or A4, including letterhead (weights up to 216 g/m (58 lb bond)

1 No Long edge toward feed direction; side to be printed

)

1 Yes Long edge toward feed direction; first side to be

)

facing up.

printed facing down.

Orienting media

5 Printing 48

Type of media Tray Duplexed Orient media like this

Letter or A4, including letterhead (weights up to 199 g/m (53 lb bond)

2, 3, or 4 No Long edge toward feed direction; side to be printed

facing down.

)

2, 3, or 4 Yes Long edge toward feed direction; first side to be

printed facing up.

)

Orienting media

5 Printing 49

Type of media Tray Duplexed Orient media like this

Other standard sizes and custom sizes (weights up to 216 g/m

)

(58 lb bond)

Other standard sizes and custom sizes (weights up to 216 g/m

)

(58 lb bond)

1 No Long edge (up to 312 mm) toward feed direction; side

to be printed facing up. For media with long edge greater than 312 mm, feed short edge, top of page, first.

1 Yes Long edge (up to 312 mm) toward feed direction; first

side to be printed facing down. For media with long edge greater than 312 mm, feed short edge, bottom of page, first.

Orienting media

5 Printing 50

Type of media Tray Duplexed Orient media like this

Other standard sizes and custom sizes (weights up to 199 g/m

)

(53 lb bond)

Other standard sizes and custom sizes (weights up to 199 g/m

)

(53 lb bond)

2, 3, or 4 No Long edge (up to 297 mm) toward feed direction; side

to be printed facing down. For media with long edge greater than 297 mm, feed short edge, top of page, first.

2, 3, or 4 Yes Long edge (up to 297 mm) toward feed direction; first

side to be printed facing up. For media with long edge greater than 297 mm, feed short edge, bottom of page, first.

Orienting media

5 Printing 51

Type of media Tray Duplexed Orient media like this

Prepunched Letter or A4 (weights up to 216 g/m

(58 lb bond)

Prepunched Letter or A4 (weights up to 216 g/m

(58 lb bond)

1 No Long edge with holes toward feed direction; side to

)

be printed facing up.

1 Yes Long edge without holes toward feed direction; first

)

side to be printed facing down.

Orienting media

5 Printing 52

Prepunched Letter or A4 (weights up to 199 g/m

(53 lb bond)

Prepunched Letter or A4 (weights up to 199 g/m

(53 lb bond)

2, 3, or 4 No Long edge with holes toward feed direction; side to

)

be printed facing down.

2, 3, or 4 Yes Long edge without holes toward feed direction; first

)

side to be printed facing up.

Orienting media

5 Printing 53

Type of media Tray Duplexed Orient media like this

Labels, Letter, A4 size sheets, or transparencies

Type of media Tray Duplexed Orient media like this

Envelopes Tray 1 only No

Tray 1 only No

(Never duplex)

Long edge toward feed direction; side to be printed facing up.

Short edge toward feed direction; side to be printed facing up. If height of envelope is greater than

7.5 inches, feed flap first. Otherwise, feed flap to w ard rear of product.

Orienting media

5 Printing 54

Basic printing instructions

This section provides the basic instructions for printing when setting options from the driver for this product (Windows) or the Apple LaserWriter (Macintosh). If possible, you should try to set product options from the program in which you are working or from the Print dialog box. Most Windows and Macintosh programs allow you to set the product options this way. If a setting is not available in the program or driver, you must set it at the product control panel.

To pri n t

1 Make sure paper is loaded in the product. See the introduce guide on the product CD, or at www.hp.com/support/lj9000

and “Orienting media” on page 47 2 If you loaded a custom size media in Tray 2, Tray 3, or Tray 4, or if you loaded any size media in Tray 1, set the tray to

recognize the size of paper you loaded. See the introduce guide on the product CD, or at www.hp.com/support/lj9000 3 Set the paper size.

 For Windows: On the File menu, click Page Se tup or Print. If you chose Print, make sure this product is selected and

click Properties.

 For Macintosh: On the File menu, choose Pag e S e tu p. Make sure this product is selected.

4 In the paper size box, select one of the following:

for instructions.

 The name assigned to the size of paper you are using.

 Custom

5 Select the orientation, such as Po rtrait or Landscape. 6 If the driver is not already open, on the File menu click Print. In Windows programs, also click Properties.

Basic printing instructions

5 Printing 55

7 In the paper source box, select the tray from which you want paper pulled or select the paper type and size. See “Printing

by type and size of paper” on page 67.

8 Select any other settings you want, such as duplexing, watermarks, or different first page. For more information about

these settings, see the tasks in this section. 9 The standard output bin is the default output location. Use this location for output of most types of media, including

labels, transparencies, and heavy paper. Or, you can select an output accessory, such as the stacker or stapler/stacker. 10 Select the Print command to print the job.

Basic printing instructions

5 Printing 56

Selecting the output bin

See “Selecting the output bin” on page 42 for more information about selecting an output bin.

Selecting an output location

You can select an output location (bin) through your program or driver. (Where and how you make selections depends on your program or driver.) If you cannot select an output location from the program or driver, set the default product output location from the product control panel.

To select an output location from the control panel

1 Touch Menu. 2 Touch Configure Device. 3 Touch Printing. 4 Scroll to Paper Destination, and then touch Paper Destination to view the output bin options. 5 Scroll to the output bin or device you want, and then touch OK. An asterisk (*) appears next to your selection.

Printing envelopes

You can print envelopes using Tray 1, which holds up to 10 envelopes. Many types of envelopes can be printed from Tray 1. Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a

large quantity. For envelope specifications, see the introduce guide on the product CD, or go to www.hp.com/support/lj9000

CAUTION Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or other synthetic materials can

severely damage the product. Do not use envelopes with pressure-sensitive adhesive.

The basic steps for printing envelopes are:

1 Load the envelopes. See “To load envelopes in Tray 1” on page 57 2 Move the fuser levers. See “To change the fuser levers” on page 58 3 Send the print job. See “To print envelopes from a program” on page 59

Selecting the output bin

5 Printing 57

To load envelopes in Tray 1

1 Open Tray 1, but do not pull out the extension. (Most envelopes feed best

without the extension. However, oversize envelopes might need the extension.) 2 Load up to 10 envelopes in the center of Tray 1 with the side-to-be-printed

facing up, and the postage end toward the product. Slide the envelopes into the

product as far as they will go without forcing them. 3 Adjust the guides to touch the envelope stack without bending the envelopes.

Make sure the envelopes fit under the tabs on the guides.

4 Change the fuser levers (see “To change the fuser levers” on page 58

Printing envelopes

5 Printing 58

To change the fuser levers

1 Move the output device from the product to gain access to the left door. 2 Open the left door.

WARNING!

Avoid touching the adjacent fusing area as shown in step 2. It can be HOT.

3 Locate and lift up the two blue “T” shaped levers.

4 Return the fuser levers to the down position after printing an envelope. 5 Close the left door.

Printing envelopes

5 Printing 59

To print envelopes from a program

1 Load envelopes into Tray 1. 2 In your program or in the driver, specify Tray 1 or Auto matic. Or, select the paper source. 3 Set the appropriate envelope size and type. For envelope specifications, see the introduce guide on the product CD, or go

to www.hp.com/support/lj9000

4 If your program does not automatically format an envelope, specify “Portr ait” for page orientation.

CAUTION To avoid a jam, do not remove or insert an envelope after you begin printing.

5 Set margins to within 15 mm (0.6 inch) from the edge of the envelope. For best print quality, set margins for a return and

mailing address (typical address margins for a Commercial #10 or DL envelope are offered). Avoid printing over the area

where the three back flaps meet on the back of an envelope.

6 To print by type and size of paper, see the introduce guide on the product CD, or go to www.hp.com/support/lj9000 7 Select the Bin 1 as the output location, if you print envelopes to the stacker or stapler/stacker. If you print envelopes to

the multifunction finisher, select the Stacker bin as the output location.

8 When finished, return the fuser levers to the down position.

CAUTION Failure to return levers to the down position for standard paper types can result in poor print quality.

Printing envelopes

5 Printing 60

Printing special paper

This section contains guidelines for printing on special media, which includes letterhead, transparencies, full-bleed images, postcards, custom-size, and heavy paper.

Printing letterhead, prepunched paper, or preprinted paper (single-sided)

z When printing on letterhead, prepunched, or preprinted paper, it important to correctly orient the paper. See “Orienting

media” on page 47 for instructions.

z If the paper is heavier than 199 g/m

Tray 1. See the introduce guide on the product CD, or go to www.hp.com/support/lj9000

specifications.

z When printing on both sides of prepunched paper, you must select prepunched paper as the paper type in the Paper

Handling menu from the control panel and select prepunched paper from your driver.

Printing labels

z Orient labels according to the guidelines in “Orienting media” on page 47.

(53 lb bond) and less than 216 g/m2 (58 lb bond), load it only in

for complete paper

z Print a stack of up to 50 sheets of labels from Tray 1. z Use only labels recommended for laser printers. Make sure the labels meet the correct specifications. (See the introduce

guide on the product CD, or go to www.hp.com/support/lj9000

CAUTION Failure to follow these instructions can damage the product.

Printing special paper

5 Printing 61

Special cautions:

z Do not load Tray 1 to capacity, because labels are heavier than paper. z Do not use labels that are separating from the backing sheet, wrinkled, or damaged in any way. z Do not use labels that have the backing sheet exposed. (Labels must cover the entire backing sheet with no exposed

spaces.)

z Do not feed a sheet of labels through the product more than once. The adhesive backing is designed for only one pass

through the product.

z Do not print on both sides of labels.

Printing transparencies

z Transparencies used in this product must be able to withstand 200° C (392° F), the maximum temperature for the

product.

z Use only transparencies recommended for use in laser printers. z Use the standard output bin for transparencies.

CAUTION Do not attempt to print on both sides of transparencies. Do not attempt to print envelopes, custom paper, or paper

heavier than 199 g/m2 (53 lb). Damage to the product or jams might result.

Guidelines for custom-size paper, card stock, and heavy paper

z You can print custom-size paper from Tray 1, Tray 2, Tray 3, or Tray 4. z Any size paper heavier than 199 g/m

introduce guide on the product CD, or go to www.hp.com/support/lj9000

z If you are printing from Tray 1, the edge of the paper feeding into the product must be at least 98 mm (3.9 inches) wide to

allow rollers inside the product to grab the paper, and a maximum of 312 mm (12.3 inches). Measuring from the leading

edge to the trailing edge of the paper, the length must be at least 191 mm (7.5 inches) and a maximum of 470 mm

(18.5 inches).

z If you are printing from Tray 2 or Tray 3, the edge of the paper feeding into the product must be at least 148 mm

(5.8 inches) wide to allow rollers inside the product to grab the paper, and a maximum of 297 mm (11.7 inches).

Measuring from the leading edge to the trailing edge of the paper, the length must be at least 210 mm (8.3 inches) and a

maximum of 432 mm (17.0 inches).

Printing special paper

(53 lb) must be printed only from Tray 1. For paper specifications, see the

5 Printing 62

z If you are printing from Tray 4, the edge of the paper feeding into the product must be at least 182 mm (7.2 inches) wide

to allow rollers inside the product to grab the paper, and a maximum of 297 mm (11.7 inches). Measuring from the

leading edge to the trailing edge of the paper, the length must be at least 210 mm (8.3 inches) and a maximum of

432 mm (17.0 inches).

Printing full-bleed paper

Since the product has the ability to print on specially cut paper up to 312 by 470 mm (12.3 by 18.5 inches), you can print up to 297 by 450 mm (11.7 by 17.7 inches) bleed images with crop marks from Tray 1. See your program help for more information.

Printing special paper

5 Printing 63

Using features in the driver

When you print from a software application, many of the product features are available from the driver. To gain access to Windows drivers, see “To gain access to the Windows dr iver” on page 18

Note Settings in the driver and software application generally override control panel settings. (Software application settings

generally override driver settings.)

Product collation

The product collation feature allows multiple original printing that provide you the following advantages:

z reduced network traffic z faster return to application z all original documents

Saving product setup information

Drivers allow you to save the product settings you use most often as the default settings. For example, the driver might be set to print on letter-size paper, portrait orientation, with automatic tray selection (from the first available tray).

Windows PCL 6 and PCL 5e drivers allow you to save product settings for multiple kinds of print jobs. For example, you might want to create a quick set for envelopes, or for printing the first page of a document on letterhead.

New driver features

Look for Quick Sets, Scale to Fit (any page size to any page size), and Booklet Printing options in the Windows driver, or see the driver help for more information.

Printing watermarks

A watermark is a notice, such as “Top Secret,” printed in the background of each page in a document. Check the driver for available options, or see the driver online help for more information.

For Macintosh, you can select “Custom” and specify the text you choose, depending on your driver version.

Using features in the driver

5 Printing 64

Different first page

To print a different first page

Follow these instructions for printing a first page that is different from other pages in the print job.

1 For Windows, select “Use different paper for first page” in your driver. Choose

Tray 1 (or manual feed) for the first page and one of the other trays for the

remaining pages. Place the paper for the first page in Tray 1. (For manual feed,

place paper in Tray 1 after the job is sent to the product and the product

requests paper.) For loading Tray 1, place the paper with the side to be printed

up, the top of the page facing the rear of the product.

For Macintosh computers, select “First from” and “Remaining from” in the print

dialog box.

Note

Where and how you make selections depends on your software application or associated driver. (Some options are only available through the driver.)

2 Load the paper for the remaining pages of the document into another tray. You

Different first page

can select the first and remaining pages by type of paper. For more information,

see “Pr inting by type and size of paper” on page 67

5 Printing 65

Blank back page

This option allows you to add blank pages to the end of a print job. For Windows, select Use different paper for first page in the Paper tab of your driver, and then choose Back Page. You can

then select the paper source you want to use for your back page. To turn the feature off, select No back page.

Printing multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature is available in some drivers and provides a cost-effective way to print draft pages.

To print more than one page on a sheet of paper, look for a layout or pages-per-sheet option in the driver. (This is sometimes called 2-up, 4-up, or n-up printing.)

Printing left-to-right

Blank back page

5 Printing 66

Customizing Tray 1 operation

Customize Tray 1 to fit your printing needs. The product can be set to print from Tray 1: When the tray is loaded (Tray 1 Mode is set to First). Print speed might be slower than normal.

z Only when the type of paper loaded is specifically requested. Tray 1 Mode must be set to Cassette.

Printing from Tray 1 when the loaded paper is requested

When Tray 1 Mode is set to Cassette, the product treats Tray 1 like the internal trays. Instead of looking for paper in Tray 1 first, the product pulls paper starting either from the bottom tray upward or starting with the tray that matches type or size settings selected in the program from which you are printing.

From the program or the Print dialog box, set the type and size for a tray, if possible. If not, set the type and size from the product control panel. (See “Printing by type and size of paper” on page 67

When Tray 1 Mode is set to Cassette, you can configure the media size for Tray 1. Choose Tray 1 Size for a list of standard sizes. Choose a size, then touch OK. For a custom size, choose Tray 1 Custom, and type the dimensions of the custom-size media.

Manually feeding paper from Tray 1

The manual feed feature is another way of printing special paper from Tray 1, such as envelopes or letterhead. If manual feed is selected, the product prints only from Tray 1.

When paper is loaded in Tray 1, set Tray 1 mode in the Paper Handling menu to First mode.

Customizing Tray 1 operation

5 Printing 67

Printing by type and size of paper

You can configure the product to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to source (a paper tray).

Benefits of printing by type and size of paper

If you frequently use several kinds of paper, once trays are set correctly, you do not have to check which paper is loaded in each tray before you print. This is especially helpful when the product is shared and more than one person loads or removes paper.

Printing by type and size of paper is a way to be sure that print jobs always print on the required paper. To set the type for the paper or media you loaded when you are unsure which type (such as bond or recycled) to choose,

check the label on the package of paper. For supported types of paper, see the introduce guide on the product CD, or go to

www.hp.com/support/lj9000

Note The type and size settings can also be configured from the HP Web JetAdmin software for networked products. See

the driver online help.

Printing by type and size of paper

5 Printing 68

To print by type and size of paper

Note Settings in the driver and software application override control panel settings. (Software application settings generally

override driver settings.)

1 Load and adjust the trays. (See the introduce guide on the product CD, or at www.hp.com/support/lj9000

2 On the touch screen of the graphical display, touch Menu, then touch Paper Handling. 3 Do one of the following:

 To allow the product to automatically pull the type and size of paper loaded in Tray 1: Set Tray 1 Mode to First.

 To print by type and size from Tray 1, but to have the product prompt you to load paper before printing: Set Tray Mode

to Cassette. Touch Tray 1 Size, and select the size loaded. Touch Tray 1 Type, and select the type of media.

 To print by type and size from Tray 2, Tray 3, or Tray 4 when the tray is loaded with standard size paper: Set the type.

The size is automatically detected.

 To print by type and size from Tray 2, Tray 3, or Tray 4 when the tray is loaded with a custom size paper: Set the size

and type. For the size, select Custom, and then set the values using the measurements on the guides in the trays.

4 From the program or driver, select the type and size of paper.

To print by type and size, it might be necessary to unload or close Tray 1, or you can set Tray 1 to Cassette mode. For more information, see “Paper handling menu” on page 189

Printing by type and size of paper

5 Printing 69

Job retention features

The four special job features available for this product are: Private jobs, Stored jobs, QuickCopy jobs, and Proof and hold jobs.

Follow the instructions below to gain access to the job retention features at the computer. Then, see the specific section for the type of job you want to create.

CAUTION If you turn the product off, all QuickCopy, Proof and hold, and Private jobs are deleted.

To gain access to the job storage features

For Windows 1 On the File menu, click Print. 2 Click Properties and click the Destination tab. 3 Under Destination Features, click Options to display Job Storage Options.

For Macintosh In newer drivers: Select Job Retention from the pull-down menu in the print dialog box. In older drivers, select Printer

Specific Options.

Job retention features

5 Printing 70

Printing a private job

The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit personal identification number (PIN) through the product control panel. The user specifies the PIN in the driver, and the PIN is sent to the product as part of the print job.

To create private jobs

To specify that a job is private from the driver, select the Private Job option, enter a User Name and Job Name, and type a four-digit PIN. The job will not print until you enter the PIN at the control panel.

Releasing private jobs

The user can print a private job from the control panel.

To release private jobs

1 Touch Menu. 2 Touch Retrieve Job. 3 Scroll to User Name. 4 Scroll to your job. 5 Touch Print, and then touch OK. (The Print icon should have next to it.) 6 Use the numeric keypad to type the PIN, and then touch OK.

Printing a private job

5 Printing 71

Deleting a private job

A private job is automatically deleted from the product hard disk accessory after the user releases it for printing. If you want to delete the job without printing it, use this procedure.

To delete private jobs

1 Touch Menu. 2 Touch Retrieve Job. 3 Scroll to User Name. 4 Scroll to your job. 5 Scroll to Delete, and then touch OK. (Delete should have next to it.) 6 Use the numeric keypad to type the PIN, and then touch OK.

Printing a private job

5 Printing 72

Storing a print job

The user can download a print job to the product hard disk accessory without printing it. The user can then print the job at any time through the product control panel. For example, a user might want to download a personnel form, calendar, time sheet, or accounting form that other users can access and print.

To store a print job on the hard disk accessory, select the Stored Job option in the driver when printing from the product.

Note The stored job feature uses available RAM memory on the product if the product does not have a hard disk installed.

For moderate to heavy use of this feature, HP recommends installing an optional hard disk.

To create stored jobs

In the driver, select the Stored Job option and type a user name and job name. The job does not print until someone requests it at the product. See “Printing a stored job” on page 72

Printing a stored job

The user can print a job stored on the product hard disk accessory from the control panel.

To print a stored job

1 Touch Menu. 2 Scroll to Retrieve Job. 3 Touch User Name to see a list of jobs. 4 Scroll to your job, and then touch OK. 5 To print the default number of copies, touch Continue. The screen changes to Copies=n. To change the number, use the

If Print has next to it, the job is a private job and requires a PIN. See “Printing a private job” on page 70

Storing a print job

numeric keypad or scroll to select a new number, and touch OK.

5 Printing 73

Deleting a stored job

Jobs stored on the product hard disk accessory can be deleted from the control panel.

To delete a stored job

1 Touch Menu. 2 Touch to Retrieve Job. 3 Touch User Name to see a list of jobs. 4 Scroll to your job, and then touch OK. 5 Scroll to Delete, and then touch OK.

If Delete has next to it, the job requires a PIN to delete. See “Printing a private job” on page 70

Storing a print job

5 Printing 74

Creating a QuickCopying job

The QuickCopy feature prints the requested number of copies of a job and stores a copy on the product hard disk accessory. Additional copies of the job can be printed later. This feature can be turned off from the driver.

The default number of different QuickCopy jobs that can be stored on the product is 32. From the control panel, you can set a different default number. See “

To create QuickCopy jobs

CAUTION If the product needs additional space to store newer QuickCopy jobs, the product will delete other stored QuickCopy

jobs, starting with the oldest job. To permanently store the job and prevent the product from deleting it when space is needed, select the Stored Job option instead of the QuickCopy option.

In the driver, select the QuickCopy option and type a user name and a job name. When you send the job to print, the product prints the number of copies you set in the driver. To print more quick copies at the

product, see “Printing additional copies of QuickCopy jobs” on page 75

JOB STORAGE LIMIT=32” on page 205.

Creating a QuickCopying job

5 Printing 75

Printing additional copies of QuickCopy jobs

This section describes how to print additional copies of a job stored on the product hard disk accessory from the control panel.

To print more copies of a QuickCopy job

1 Touch Menu. 2 Touch Retrieve Job. 3 Touch User Name to see a list of jobs. 4 Scroll to your job and touch OK. 5 To print the default number of copies, go to the next step. Otherwise, do the following to check or change the number of

copies to print:

a Scroll to Copies. The number of copies to be printed appears at the top of the window.

b To change the number, use the numeric keypad or select a new number. and then and touch OK. 6 Scroll to Print and press S

If Print has next to it, the job requires a PIN to print. See “Pr inting a private job” on page 70

Creating a QuickCopying job

TART. The job prints.

5 Printing 76

Deleting a QuickCopy job

Delete a QuickCopy job at the product when you no longer need it. If the product needs additional space to store new QuickCopy jobs, the product will automatically delete other stored QuickCopy jobs, starting with the oldest job.

Note Stored QuickCopy jobs can be deleted from the control panel or from HP Web JetAdmin.

To delete a QuickCopy job

1 Touch Menu. 2 Touch Retrieve Job. 3 Touch USER NAME to see a list of jobs. 4 Scroll to your job. 5 Scroll to Delete, and then touch OK.

If Delete has next to it, the job requires a PIN to delete. See “Printing a private job” on page 70

Creating a QuickCopying job

5 Printing 77

Proofing and holding a job

The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then to print the additional copies.

To perm anently store the job and prevent the product from deleting it when space is needed for something else, select the

Stored Job option in the driver.

To create a proof and hold job

CAUTION If the product needs additional space to store newer proof and hold jobs, the product will delete other stored proof and

hold jobs, starting with the oldest job. To permanently store the job and prevent the product from deleting it when space is needed, select the Stored Job option in the driver instead of the Proof and Hold option.

In the driver, select the Proof and Hold option and type a user name and job name. The product prints one copy of the job for you to proof. Then, see “Pr inting the remaining copies of a held job” on page 77

Printing the remaining copies of a held job

The user can print the remaining copies of a job held on the product hard disk accessory from the control panel.

To print a proof and hold job

1 Touch Menu. 2 Touch Retrieve Job. 3 Scroll to USER NAME and touch Continue. 4 Scroll to your job, and then touch OK. 5 Scroll to Print and press S

If Print has next to it, the job requires a PIN to print. See “Pr inting a private job” on page 70

TART. The job prints the remaining copies requested from the computer.

Proofing and holding a job

5 Printing 78

Deleting a held job

When a user sends a proof and hold job, the product automatically deletes that user’s previous proof and hold job. If there is not a proof and hold job already for that job name and the product needs additional space, the product might delete other proof and hold jobs, starting with the oldest one.

To delete a proof and hold job

1 Touch Menu. 2 Touch Retrieve Job. 3 Touch USER NAME to see a list of jobs. 4 Scroll to your job, and then touch Continue. 5 Scroll to Delete and press OK.

If Delete has next to it, the job requires a PIN to delete. See “Printing a private job” on page 70

Proofing and holding a job

5 Printing 79

Printing with the optional HP Fast InfraRed (FIR) Receiver

The optional HP Fast InfraRed (FIR) Receiver enables wireless printing from any IrDA-compliant portable device (such as a laptop computer) to the HP LaserJet 9000 Series products.

The printing connection is maintained by positioning the sending FIR port within operating range. Note that the connection can be blocked by objects such as a hand, paper, direct sunlight, or any bright light shining into either FIR port.

Note For more information, see the user guide for the HP Fast InfraRed Connect.

Setting up to print with Windows 9X

Before launching the Fast InfraRed driver, complete the following steps:

1 Click Start, click Settings, and then click Printers. 2 Select the HP LaserJet 9000mfp or HP LaserJet 9000Lmfp as your default printer. 3 While in the same Printers folder, choose Properties, then choose Details, and make sure that Virtual Infrared LPT

Port is selected. 4 Select the file to print.

Printing with the optional HP Fast InfraRed (FIR) Receiver

5 Printing 80

Printing a job using FIR

Depending on the size of the job, printing with the HP Fast InfraRed Receiver might be slower than printing with a cable connected directly to the parallel port.

To print a job

1 Align your laptop computer (or other por table device equipped with an

IrDA-compliant FIR window) within one meter (three feet) maximum of

the HP FIR Connect. The FIR window must be at an angle of +/- 15

degrees relative to the product to ensure an effective connection for

printing.

Note

To prevent a broken connection while printing, make sure the sending port remains within operating range and that there is nothing between the ports, such as a hand, paper, or even direct sunlight, to block transmission.

2 Print the job. The status indicator on the HP Fast InfraRed Receiver

lights up, and, after a short delay, the product status bar displays

PROCESSING JOB.

If the status indicator does not light up, realign the HP Fast InfraRed Receiver with the FIR port on the sending device, resend the print job, and maintain the alignment of all devices. If you have to move the equipment (for example, to add paper), make sure that all devices remain within the range of operation to maintain the connection.

If the connection is interrupted before your print job is complete, the HP Fast InfraRed Receiver status indicator turns off. You have up to 40 seconds to correct the interruption and continue the job. If the connection is resumed within this time, the status indicator lights up again.

Printing with the optional HP Fast InfraRed (FIR) Receiver

5 Printing 81

Interrupting and resuming printing

The job interrupt and resume feature lets you temporarily stop the current print job in order to print another job through a FIR connection. When the FIR job is completed, the interrupted job resumes printing.

To interrupt the job at the product, connect to the FIR port on the product and send a job to the product. The product stops printing the current job when it reaches the end of the job it is printing. The product then prints the job sent over the FIR connection. When the product is done printing that job, it resumes printing the original job where it left off.

Interrupting and resuming printing

5 Printing 82

Making booklets

To make booklets easily, you can use the multifunction finisher you chose as your output device. You can gain access to the booklet-printing feature through some programs, such as desktop publishing programs. Refer to

the user guide that came with your program for information on making booklets. If you are using a program that does not support booklet making, you can create booklets using your HP drivers.

Note HP recommends that you use your program to prepare and preview your document for printing, then use your

HP dr iver to print and saddle stitch your booklet.

There are three main steps to creating a booklet from your driver:

z Preparing your booklet: Arrange the pages on a sheet (booklet imposition) to create a booklet. You can impose your

document from your program or use the booklet-printing feature in your HP driver.

z Adding a cover: Add a cover to your booklet by selecting a different first page using a different paper type. You can also

add a cover of the same paper type as your booklet. Booklet covers must be the same size as the rest of the sheets.

However, the covers may be a different weight from the rest of the booklet.

z Saddle stitching: Paper must be fed into the product short edge first. The multifunction finisher staples the center of your

booklet (saddle stitching). If your booklet is only one sheet of paper, the finisher will fold the sheet, but not staple it. If the

booklet consists of more than one sheet of paper, the finisher will staple and then fold up to 10 sheets per booklet.

Making booklets

The booklet-printing feature of the multifunction finisher allows you to saddle stitch and fold booklets using the following paper sizes:

z A3 z A4 z Letter z Legal z Ledger

See the multifunction finisher use guide at www.hp.com/lj9000

for detailed information on making booklets.

6 Product maintenance 83

Product maintenance

Overview

This section explains basic product maintenance:

z Cleaning the product z Managing the print cartridge z Print cartridge conditions

Overview

6 Product maintenance 84

Cleaning the product

Cleaning the ADF delivery system

Clean the ADF only if it is visibly marked or dirty, or if you are experiencing a decrease in copy quality (such as streaking).

1 Lift the ADF. 2 Locate the top and bottom ADF glass strips. 3 Clean the glass strips by wiping them gently with a clean, damp, lint-free cloth.

Use an ammonia-based surface cleaner to dampen the cloth.

4 Locate the white, vinyl ADF backing.

Cleaning the product

6 Product maintenance 85

5 Locate the white, vinyl calibration strips. 6 Clean the ADF backing and the calibration strips by wiping them with a clean,

damp, lint-free cloth. Use an ammonia-based surface cleaner to dampen the

cloth.

7 Close the ADF.

Cleaning the product

6 Product maintenance 86

To clean the top ADF glass strip

If you are still experiencing poor copy quality, you might need to clean the top ADF glass strip.

CAUTION

Clean this area only if you see copy defects such as streaks, and you notice dust inside the glass strip. Cleaning this area frequently could introduce dust into the product.

1 Open the ADF cover. 2 Locate the latch that releases the top ADF glass strip. Push the latch to the

left, and pull down to expose the inside of the glass strip.

3 Gently wipe the glass with a dry, lint-free cloth.

CAUTION

Use dry cloth only in this area. Do not use solvents, cleaners, water, or compressed air. Doing so could severely damage the product.

4 Pull up on the latch to return the glass strip to its normal position. 5 Close the ADF cover.

Cleaning the product

6 Product maintenance 87

To clean the ADF rollers

You should clean the rollers in the ADF if you are experiencing misfeeds or if your originals show marks as they exit the ADF.

1 Open the ADF.

CAUTION

Clean the rollers only if you experience misfeeds or marks on the originals, and you notice dust the product.

on the rollers. Cleaning the rollers frequently could introduce dust into

2 Locate the rollers near the glass strips. 3 Wipe the rollers gently with a clean, water-dampened, lint-free cloth.

CAUTION

Do not pour water directly onto the rollers. Doing so might damage the product.

4 Close the ADF.

Cleaning the product

6 Product maintenance 88

5 Open the ADF cover. 6 Locate the rollers. 7 Wipe the rollers with a clean, water-dampened, lint-free cloth.

CAUTION

Do not pour water directly onto the rollers. Doing so might damage the product.

8 Close the ADF cover. 9 Close the delivery guide and wipe its outside surface with the cloth.

Cleaning the product

6 Product maintenance 89

Cleaning the scanner glass

z Clean the scanner glass only if dirt is visible, or if you see poor copy quality (such as streaking). z Clean the scanner glass surface by wiping it gently with a clean, damp, lint-free cloth. Use an ammonia-based surface

cleaner to dampen the cloth.

CAUTION Do not pour or spray liquids directly onto the scanner glass.

CAUTION Do not press hard on the scanner glass surface. You might break the scanner glass.

Cleaning the product

6 Product maintenance 90

Managing the print cartridge

When you use a new, authentic HP print car tridge (C8543X), you can obtain the following types of supplies information:

z amount of cartridge life remaining z estimated number of pages remaining z number of pages printed z other supplies information

Non-HP print cartridge

Hewlett-Packard Company cannot recommend the use of non-HP print cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. Service or repairs required as a result of using a non Hewlett-Packard print car tridge will not be covered under the product warranty.

When you use a non-HP print cartridge, the cartr idge is unable to report on the status of the print cartridge. The CARTRIDGE LOW and CARTRIDGE OUT messages will not be provided.

Print cartridge authentication

When you insert a non-HP print cartr idge in the product, the product will inform you if a cartridge is not a genuine HP print cartridge. If you insert a used HP car tridge from another HP product, the product can take as many as 60 printed pages to authenticate that the cartridge is a genuine HP par t, and will then reactivate the supply status features.

If the product control panel message states that this is not a genuine HP print cartridge and you believe you purchased an HP car tridge, call the HP fraud hotline at (1) (887) 219-3183 (toll-free in North America).

Print cartridge storage

Do not remove the print cartridge from its package until you are ready to use it. The shelf life of a cartridge in an unopened package is approximately 2.5 years.

CAUTION To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.

Managing the print cartridge

6 Product maintenance 91

Checking the toner level

You can check the toner level using the product control panel, the product software, the embedded Web access server (see

“Checking the toner level using the embedded Web access server” on page 244 toner level using HP Web JetAdmin” on page 253).

Using the product control panel

1 Touch Menu. 2 Touch PRINT SUPPLIES STATUS.

), or HP Web JetAdmin (see “Checking the

3 Press S

status page.

TART to print the supplies status page. See “Supplies status page” on page 171 for information about the supplies

Using product software

Three things are required to use this feature:

z The “Supplies Information and Ordering” software must be installed on your computer (use the custom installation option

to install this software).

z The product must be directly connected to your computer (parallel). z You must have access to the World Wide Web.

1 At the bottom right of your screen (in the system tray), double-click the Printer icon. This opens the status window. 2 On the left side of the status window, click the Printer icon from which you wish to obtain status. 3 At the top of the status window, click the Supplies link. You can also scroll down to Supplies Status.

Note If you want to order supplies, click Order Supplies. This opens a browser that produces a URL through which to

purchase consumables. Select the supplies you wish to order and finish the ordering process.

Managing the print cartridge

6 Product maintenance 92

Print cartridge conditions

Print cartridge is low

When the print cartridge is low, the product control panel displays the CARTRIDGE LOW message. If the CARTRIDGE LOW message appears, but the product continues printing, CARTRIDGE LOW is set to CONTINUE (the default

setting). If the product stops printing when low toner is detected, CARTRIDGE LOW is set to STOP. To resume printing, press S The product continues to display CARTRIDGE LOW until you replace the print cartr idge. Select CARTRIDGE LOW=CONTINUE or CARTRIDGE LOW=STOP from the Configuration menu in the control panel (see “System setup

submenu” on page 205).

Print cartridge is out

When a CARTRIDGE LOW message appears on the control panel display, the default setting allows the product to continue printing until you replace the print cartridge, or until the product receives an “end of drum life” message. When a CARTRIDGE OUT message appears at the end of the drum life, the product stops, and you cannot override the message or continue printing until you replace the drum. The product stops to prevent potential damage to the product.

HP recommends that you order a replacement print cartridge when you first receive a CARTRIDGE LOW alert. You can order a cartridge using the Internet Enabled Supplies Ordering feature. For a direct connection, click the printer icon on the bottom right of your screen, click the icon of the product you use, and click the Order Supplies link on the status page. In a network environment, use the Web access server to order supplies online.

TART.

Print cartridge conditions

6 Product maintenance 93

Using the product cleaning page

Note To ensure good print quality with cer tain types of paper, use the cleaning page every time the print cartridge is

replaced. If the cleaning page is frequently needed, try a different type of paper.

If toner specks appear on the front or back side of your print jobs, follow the procedure below. From the product control panel:

1 Touch Menu. 1 Touch Configure Device. 2 Touch Print Quality. 3 Scroll to Create Cleaning Page. 4 Touch Create Cleaning Page, and the page automatically prints. 5 When toner has been cleaned from inside the product, shiny black spots appear on the page black strip. If white spots

appear on the black strip, print another cleaning page.

Note For the cleaning page to work properly, print the cleaning page on copier-grade paper (not bond or rough paper).

Shaking the print cartridge

When you install a print cartridge for the first time, gently shake it from side to side to distribute the toner evenly inside the cartridge. Due to the new cartridge design, this is the only time you will need to shake the cartridge.

Print cartridge conditions

7 Problem solving 94

Problem solving

Overview

This section will help you to troubleshoot and solve product problems.

“Clearing jams” on page 95

“Understanding product messages” on page 117

Occasionally, paper can jam during printing. This section will help you to locate paper jams, properly clear them from the product, and solve repeated jams.

Many different messages can appear on the control panel display. Some messages tell the current product status, such as INITIALIZING. Other messages require action, such as CLOSE FRONT DOOR. Most of these messages are self-explanatory. However, some messages indicate a problem with the product, or require further action or description. This section lists these types of messages and tells you what to do if a message persists.

“Correcting output quality problems” on page 138

“Deter mining product problems” on page 146

“Checking the product configuration” on page 167

Overview

The product should produce print jobs of the highest quality. If print jobs do not appear sharp and clear, if defects such as lines, specks, or smears appear on the page, or if paper is wrinkled or curled, use this section to troubleshoot and solve the print quality problem.

Before you can eliminate a product problem, you must understand the location of the problem. Use the tables in this section to determine the product problem, and then follow the corresponding troubleshooting suggestions.

From the product, you can print information pages, which give details about the product and its configuration.

7 Problem solving 95

Clearing jams

If the control panel displays a paper jam message, look for paper in the locations indicated in the following graphic. You might need to look for paper in locations other than indicated in the paper jam message. If the location of the paper jam is not obvious, look first in the front door area.

After looking at the graphic, you can go to the procedure for clearing the jam. When clearing jams, be very careful not to tear the paper. If a small piece of paper is left in the product, it could cause additional jams. If jams are a recurring problem, see

“Solving repeated paper jams” on page 116

Note Loose toner might remain in the product after a paper jam and cause output quality problems. These should clear up

within a few pages.

Clearing jams

7 Problem solving 96

Jam locations

Bin 1 Front door and

print cartridge area

Bin 2

Output device

Duplexer (inside the printer)

Left door (behind the output device)

Tray 2 and Tray 3

Tr ay 4

ADF

Tr ay 1

Right door

Vertical transfer door

HP LaserJet 9000mfp/HP LaserJet 9000Lmfp with the 3000-sheet stapler/stacker

Clearing jams

7 Problem solving 97

Clearing jams from the input tray areas

To clear jams in Tray 1

1 Check for paper in the Tray 1 area, and remove any paper from this area.

Carefully check to be sure you have removed all pieces of torn paper.

2 Open and close the right door to reset the product.

Clearing jams

7 Problem solving 98

To clear jams inside the right door

1 Open the right door. 2 Check for paper in the right door area, and remove any paper from this area.

Carefully check to be sure you have removed all pieces of torn paper.

3 Open the jam access cover. Pull out and lift the green tab. 4 Remove any paper from this area by pulling it out of the product. 5 Push the green lever down to original position. 6 Close the right door.

Clearing jams

7 Problem solving 99

To clear jams in Trays 2 and 3

1 Open the tray until it stops. 2 Check for paper in the tray area, and remove any paper from this area. Carefully

check to be sure you have removed all pieces of torn paper.

3 Close the tray. 4 Open and close the right door to reset the product.

Clearing jams

7 Problem solving 100

To clear jams in Tray 4

1 Open Tray 4. 2 Check for paper in the tray area, and remove any paper from this area. Carefully

check to be sure you have removed all pieces of torn paper.

3 Close Tray 4. 4 Open and close the right door to reset the product.

Clearing jams

HP LaserJet 9000, LaserJet 9000L User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

The basics

Features and benefits of the product

Helpful software for increased flexibility

Windows software

Macintosh software

Drivers

Software for Windows

Help system

“What is this?” Help

“Show me how” Help

The control panel

Overview

Control panel layout

Control panel features

Control panel navigation

Status bar

Cancel button

OK button

Control panel default touch screen

Original

Image modification

Copy

Send Options

Interpreting control panel lights

Digital sending

Overview

Digital-sending basics

Introduction to digital sending

Sending documents

Using the address book

More information

Wa lk - up co py i n g

Overview

Basic copying instructions

Copying using the default settings (one-touch copying)

Copying using user-defined settings

Copying using the scanner glass

Copying using the ADF

Copying books

Creating a stored job

Selecting the output bin

Selecting an output location

Altering the image

Reduce or enlarge

Adjust the contrast

Enhance the document

Printing

Orienting media

Basic printing instructions

Selecting the output bin

Selecting an output location

Printing envelopes

Printing special paper

Printing letterhead, prepunched paper, or preprinted paper (single-sided)

Printing labels

Printing transparencies

Printing full-bleed paper

Using features in the driver

Different first page

Blank back page

Printing multiple pages on one sheet of paper

Customizing Tray 1 operation

Printing from Tray 1 when the loaded paper is requested

Manually feeding paper from Tray 1

Printing by type and size of paper

Benefits of printing by type and size of paper

Job retention features

Printing a private job

Releasing private jobs

Deleting a private job

Storing a print job

Printing a stored job

Deleting a stored job

Creating a QuickCopying job

Printing additional copies of QuickCopy jobs