HP LaserJet 9000, LaserJet 9000L User's Guide

1

hp LaserJet 9000mfp
hp LaserJet 9000Lmfp

use

Use of this electronic document indicates that you accept the Copyright and License terms. Copyright Hewlett-Packard Company 2002.

2

Copyright and License



Copyright Hewlett-Packard Company 2002

All Rights Reserved. Except as allowed by copyright laws or herein, reproduction, adaptation, or translation without prior
written permission is prohibited.

A user of the Hewlett-Packard printer associated with this use guide is granted a license to: a) print hard copies of this use
guide for PERSONAL, INTERNAL, or COMPANY use subject to the restriction not to sell, resell, or otherwise distribute the
hard copies; and b) place an electronic copy of this use guide on a network if server-provided access to the electronic copy is
limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this use guide.

The information contained in this document is subject to change without notice.
Edition 1, 12/2002

Trademark Credits

Adobe® Acrobat® and PostScript® are trademarks of Adobe Systems Incorporated.

TM

Aut o CAD
Microsoft®, MS-DOS®, Windows®, and Windows NT® are U.S. registered trademarks of Microsoft Corporation.
Netscape and Netscape Navigator are U.S. trademarks of Netscape Communications Corporation.
TrueType

is a U.S. trademark of Autodesk, Inc.

TM

is a U.S. trademark of Apple Computer, Inc.
UNIX® is a registered trademark of The Open Group.
E

NERGY STAR® is a U.S. registered service mark of the U.S. EPA.

3

Contents

1 The basics

Features and benefits of the product . . . . . . . . . . . . . . . . . . . . . . . 10

Helpful software for increased flexibility . . . . . . . . . . . . . . . . . . . . . 14

Windows software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Macintosh software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Software for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Software for Macintosh computers . . . . . . . . . . . . . . . . . . . . . . 19

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

“What is this? ” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

“Show me how” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

2 The control panel

Control panel layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Control panel navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Cancel button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

OK button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Control panel default touch screen. . . . . . . . . . . . . . . . . . . . . . . . . 26

Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Image modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Interpreting control panel lights . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

4

3 Digital sending

Digital-sending basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Introduction to digital sending . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

More information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

4 Walk-up copying

Basic copying instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Copying using the default settings (one-touch copying) . . . . . . . 37

Copying using user-defined settings . . . . . . . . . . . . . . . . . . . . . 38

Copying using the scanner glass. . . . . . . . . . . . . . . . . . . . . . . . 40

Copying using the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Copying books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Creating a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Selecting the output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Altering the image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Reduce or enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjust the contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Enhance the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5 Printing

Orienting media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Basic printing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Selecting the output bin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing letterhead, prepunched paper, or preprinted paper

(single-sided) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

5

Printing transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Guidelines for custom-size paper, card stock, and heavy paper . 61

Printing full-bleed paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using features in the driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Blank back page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Printing multiple pages on one sheet of paper . . . . . . . . . . . . . . 65

Customizing Tray 1 operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing from Tray 1 when the loaded paper is requested . . . . . . 66

Manually feeding paper from Tray 1 . . . . . . . . . . . . . . . . . . . . . . 66

Printing by type and size of paper . . . . . . . . . . . . . . . . . . . . . . . . . 67

Benefits of printing by type and size of paper . . . . . . . . . . . . . . 67

Job retention features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Releasing private jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Deleting a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Deleting a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Creating a QuickCopying job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Printing additional copies of QuickCopy jobs . . . . . . . . . . . . . . . 75

Deleting a QuickCopy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Proofing and holding a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing the remaining copies of a held job . . . . . . . . . . . . . . . . 77

Deleting a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing with the optional HP Fast InfraRed (FIR) Receiver . . . . . . . 79

Setting up to print with Windows 9X . . . . . . . . . . . . . . . . . . . . . 79

Printing a job using FIR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Interrupting and resuming printing . . . . . . . . . . . . . . . . . . . . . . . . . 81

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

6

6 Product maintenance

Cleaning the product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Cleaning the ADF delivery system. . . . . . . . . . . . . . . . . . . . . . . 84

Cleaning the scanner glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Managing the print cartr idge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Non-HP print cart ridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Print car tridge authentication . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Print car tridge storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Checking the toner level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Print car tridge conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Print car tridge is low . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Print car tridge is out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

7 Problem solving

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Clearing jams from the input tray areas . . . . . . . . . . . . . . . . . . . 97

Clearing jams from the duplex printing accessory (duplexer) . . 101

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . 103

Solving repeated paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Understanding product messages . . . . . . . . . . . . . . . . . . . . . . . . 117

Resolving control panel messages . . . . . . . . . . . . . . . . . . . . . 118

Correcting output quality problems . . . . . . . . . . . . . . . . . . . . . . . 138

Preventing wrinkles on envelopes . . . . . . . . . . . . . . . . . . . . . . 144

Detecting product problems . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Determining product problems . . . . . . . . . . . . . . . . . . . . . . . . 146

Software, computer, and product interface problems . . . . . . . . 149

Cabling configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Selecting an alternate PPD. . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Communicating with an optional HP Jetdirect print server . . . . 165

Checking the product configuration . . . . . . . . . . . . . . . . . . . . . . . 167

Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

7

Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

PCL or PS font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

File directory page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Jetdirect page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Event log page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Printing a paper path test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

A Specifications
B Control panel menus

Retrieve job menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Paper handling menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Configure device menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Originals submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Copying submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Enhancement submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Sending submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Printing submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Print quality submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

System setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

C Product memory and expansion

Determining memor y requirements . . . . . . . . . . . . . . . . . . . . . . . 219

Installing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Saving resources (permanent resources) . . . . . . . . . . . . . . . . . . . 225

Installing EIO cards/mass storage . . . . . . . . . . . . . . . . . . . . . . . . 226

8

D Printer commands

Understanding PCL 5e printer command syntax . . . . . . . . . . . . . . 229

Combining escape sequences . . . . . . . . . . . . . . . . . . . . . . . . . 230

Selecting PCL 5e fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Common PCL 5e printer commands. . . . . . . . . . . . . . . . . . . . . . . 232

E Regulatory information

Environmental product stewardship program . . . . . . . . . . . . . . . . 238

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

F Administration tasks

Embedded Web access server . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Configuring and verifying an IP address. . . . . . . . . . . . . . . . . . . . 245

TCP/IP assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Automatic discovery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Dynamic Host Configuration Protocol (DHCP) . . . . . . . . . . . . . 245

Verifying the TCP/IP configuration . . . . . . . . . . . . . . . . . . . . . . 245

Changing an IP address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Digital sending configuration applet . . . . . . . . . . . . . . . . . . . . . . . 248

LDAP addressing settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Preferences settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Finding the IP address of the SMTP and LDAP servers . . . . . . 250

Using control panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

HP Disk Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Software for networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

HP Web JetAdmin software . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

HP Jetdirect Printer Installer for UNIX . . . . . . . . . . . . . . . . . . . 253

Diagnostics menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

1 The basics 9

1

The basics

Congratulations on your purchase of the HP LaserJet 9000mfp/HP LaserJet 9000Lmfp (multifunction peripheral). If you have
not done so, see the start guide provided with the product for setup instructions.

Now that the product is set up and ready to use, take a few moments to get to know the product. This chapter introduces the
following:

z Features and benefits of the product
z Helpful software for increased flexibility
z Help system

1 The basics 10

Features and benefits of the product

The HP LaserJet 9000mfp/HP LaserJet 9000Lmfp is designed to be shared by a workgroup, and allows users to send black
and white or color documents digitally, copy documents, and send print jobs to the product. The product is a standalone
device and does not require connection to a computer. With the exception of network printing, you can select all functions at
the product control panel.

Copying and sending

z modes for text, graphics and mixed text and graphics formats
z a job Interrupt feature (at copy boundaries)
z multiple pages per sheet (N-up layout)
z operator attendance animations (for example, paper-jam recovery)
z an auto-configure feature that matches output to product settings
z the ability to copy books
z e-mail compatibility
z a PowerSave feature that saves energy
z one-pass duplex scanning

Print cartridge

z supplies-status page with toner gauge, page count, and information about paper sizes used
z no-shake car tridge design
z authentic HP print car tridge detection
z automatic cartridge seal tab removal

Features and benefits of the product

1 The basics 11

Paper-handling options

z Input

 Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100

sheets of paper or 10 envelopes.

 Trays2and3: Two 500-sheet trays. These trays automatically detect standard paper sizes up to Ledger/A3 and allow

printing on custom-size paper.

 Tray 4 (2000-sheet input tray): This tray automatically detects standard paper sizes up to Ledger/A3 and allows

printing on custom-size paper.

 Automatic Document Feeder (ADF): Holds up to 100 sheets of paper.
 Duplex printing accessory: Provides two-sided printing (printing both sides of the paper).

z Output

 ADF output: Holds up to 100 sheets of paper.
 3000-sheet stacker: Stacks up to 3000 sheets of paper.

- Bin 1 (face-up bin): Holds up to 125 sheets of paper.

- Bin 2 (face-down bin): Holds up to 3000 sheets of paper. The output bins are part of the output devices.

 3000-sheet stapler/stacker: Provides multiposition stapling for up to 50 sheets of paper per job, or a maximum job

height of 5.5 mm (0.22 inch).

- Bin 1 (face-up bin): Holds up to 125 sheets of paper.

- Bin 2 (face-down bin): Holds up to 3000 sheets of paper. The output bins are part of the output devices.

 Multifunction finisher : Provides 1000 sheets of stacking capacity, stapling for as many as 50 sheets of paper per

document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper.

- Stacker bin (Bin 1): Holds up to 1000 sheets of paper.

- Booklet bin (Bin 2): Holds up to 50 booklets.

Features and benefits of the product

1 The basics 12

Connectivity

z three enhanced input/output (EIO) expansion slots that suppor t the following cards:

 high-speed copy connection
 hard disk
 Fast Ethernet 10/100TX, which can be replaced with one of the following optional cards:

- USB, Serial

- LocalTalk

- Ethernet (10Base-T, 10Base2)

- Token Ring

z parallel connection
z an HP Fast InfraRed Connect (FIR)
z a Foreign Interface Har ness (FIH) connection (AUX)
z an HP JetLink connector
z an HP Jetdirect print server

Environmental features

z PowerSave setting saves energy (meets ENERGY STAR® guidelines—HP LaserJet 9000mfp only)
z High content of recyclable components and materials in the product

Note See “Protecting the environment” on page 238 for more information.

Firmware updates

Firmware updates provide the ability to upgrade the product firmware. To download the latest firmware, go to

www.hp.com/go/lj9000_firmware

printers, use the HP Web JetAdmin software (go to www.hp.com/go/webjetadmin

Features and benefits of the product

and follow the instructions on the screen. To easily send firmware updates to multiple

).

1 The basics 13

HP EIO hard disk

The EIO hard disk can be used to store selected print jobs, support RIP ONCE technology, and permanently store
downloaded fonts and forms in the product. Unlike standard printer memory, many items on the EIO hard disk remain in the
product even when the product is turned off. Fonts downloaded to the EIO hard disk are available to all users of the product.

The EIO hard disk can be write-protected through software for additional security.

Windows users

Use the HP Disk Management Utility to delete files and manage fonts on a mass storage device. See “HP Disk Management

Utility” on page 252. For more information, see the product software help.

Hewlett-Packard occasionally introduces new software tools for use with your product and accessories. These tools are
available from the Internet. For more information, see the introduce guide on the compact disk (CD) that came with your
product, or www.hp.com/support/lj9000

Macintosh users

for the addresses of the HP website.

Use the HP LaserJet Utility to download fonts and files. See “HP LaserJet Utility (Macintosh)” on page 19
Utility Guide online Help included with your HP LaserJet Utility software for more information.

or the HP LaserJet

Features and benefits of the product

1 The basics 14

Helpful software for increased flexibility

Windows software

System Administrator

z HP Common Installer
z HP Inter net Installer
z HP Disk Image Utility
z HP Common Drivers

Client

z HP Common Installer
z HP Common Drivers

Macintosh software

System Administrator

z HP Common Installer
z HP Disk Image Utility
z HP Common Drivers Macintosh

Client

* These products are not supported in Traditional Chinese, Simplified Chinese, Korean, Japanese, Czech, Russian, and
Turkish languages.

The drivers provided on the CD must be installed to take full advantage of the product features. The other programs are
recommended, but are not required for operation. See the readme file for more information.

Client

z PPDs/PDEs
z HP LaserJet Utility*
z Fonts*
z Help Files * (English only)

For network configuration and management, use the HP Web JetAdmin software, which is a server-based tool that
system administrators can gain access to using a Web browser. For supported host systems and available languages or to
download the software, go to www.hp.com/go/webjetadmin

Helpful software for increased flexibility

or use the link on the CD.

1 The basics 15

The most recent drivers, additional drivers, and other software are available from the Internet. Depending on the configuration
of Windows-driven computers, the installation program for the product software automatically checks the computer for
Internet access to obtain the latest software. If you do not have access to the Internet, see the introduce guide that came on
the CD to obtain the most recent software.

Included with the product is a CD containing the HP LaserJet Printing System. On the CD are software components,
documentation, and drivers that benefit users and system administrators. See the readme file for the most current
information.

The CD includes software designed for end users and system administrators operating in the following environments:

z Microsoft® Windows® 9X and Windows Millennium Edition (Me)
z Microsoft Windows NT® 4.0 and Windows 2000
z IBM OS/2 version 3.0 or later (Web)
z Apple Mac OS 7.5 or later
z Linux (Web)
z AutoCAD

TM

The product system also includes software for system administrators using the following network operating systems:

z Novell NetWare 3.x, 4.x, or 5.x
z Microsoft Windows 9X and Windows Me
z Microsoft Windows NT 4.0, Windows 2000, and Windows Me
z Apple MAC OS (EtherTalk)
z Linux (Web)
z UNIX® (Web)

Network product installation for UNIX and other network operating systems is available from the Web or through a local
authorized HP distr ibutor.

Helpful software for increased flexibility

1 The basics 16

Drivers

Drivers provide access to the product features and allow the computer to communicate with the product (by using a product
language).

Drivers included with the product

The most recent drivers are available at www.hp.com/support/lj9000. Depending on the configuration of Windows-based
computers, the installation program for the software automatically checks the computer for Internet access to obtain the latest
drivers.

PCL 5e PCL 6 PS

a

Windows 9X and Windows Me 999
Windows NT 4.0 and Windows 2000 999
Macintosh computer

a. PostScript (PS) Level 3 emulation is referred to as PS throughout this user guide.
b. Only PostScript Printer Description (PPDs) files are included. (See

b

9

“PostScript Printer Description Files (PPDs)

and Printer D ialog Extension (PDEs)” on page 19). If you need the Apple LaserWriter 8 printer driver, it comes

with the Macintosh operating system (OS) or can be obtained directly from Apple.

Choose the right driver for your needs

Choose a driver based on the way you use the product.

z Use the PCL 6 driver to take full advantage of the product features. The PCL 6 driver is recommended unless backward

compatibility with previous PCL drivers or older products is necessary.

z Use the PCL 5e driver if you want print results to look comparable to those from older products, or for font dual inline

memory module (DIMM) support.

z Use the PS driver for compatibility with PostScript Level 3 needs.

The product automatically switches between PS and PCL printer languages.

For the Macintosh, use the Apple LaserWriter 8.6 or later printer dr iver, which is a PS driver.

Helpful software for increased flexibility

1 The basics 17

Driver help

Each driver has help screens that can be activated using the Help button, the F1 key, or the question mark symbol in the
upper right corner in the printer driver (depending on the Windows operating system used). These help screens give detailed
information about the specific driver. Printer driver help is separate from the software application help.

Additional drivers

You can obtain the following additional drivers by downloading them from the Internet, or by requesting them from an
HP-authorized ser vice or support provider. See www.hp.com/support/lj9000

z OS/2 PCL5e and PCL 6 printer driver
z OS/2 PS2 printer driver
z AutoCAD

Note If the required driver is not on the CD or is not listed here, check the software application i nstallation disks or

readme files to see if they include support for the product. If not, contact the software manufacturer or distributor and
request a driver for the product.

for more information.

Helpful software for increased flexibility

1 The basics 18

Software for Windows

Use the system software to install the product. If you are installing the product on a network (Novell NetWare or Microsoft
Windows network) from a Windows 9X, Windows NT 4.0, Windows 2000, or Windows Me system, the system software guides
you through the installation process, and properly configures the network product.

Note If the product is used on a network, the network clients and servers must be properly configured to communicate on

the network.
For additional network product configuration and management, use HP Web JetAdmin. HP Web JetAdmin is a

browser-based management and should be installed only on the system administrator computer. For the latest list of
supported host systems, visit HP Customer Care Online at www.hp.com/go/webjetadmin.

To gain access to the Windows driver

To configure the driver, gain access to it in one of the following ways:

Temporarily change settings

Operating system

Windows 9X and
Windows Me

Windows NT 4.0 and
Windows 2000

Note Settings in the driver and software application override control panel settings. (Software application settings override

driver settings.)

Helpful software for increased flexibility

(from a software application)

From the File menu, click Print, and then
click Properties. (The actual steps can vary;
this is the most common method.)

From the File menu, click Print, and then
click Properties. (The actual steps can vary;
this is the most common method.)

Change default settings
(across all software applications)

Click the Start button, point to Settings, and
then click Printers. Right-click the
appropriate printer icon, and choose
Properties.

Click the Start button, point to Settings, and
then click Printers. Right-click and choose
Document Defaults or Properties.

1 The basics 19

Software for Macintosh computers

Apple LaserWriter driver, version 8.6 or later

The Apple LaserWriter 8.6 driver comes with the Mac OS, or can be obtained directly from Apple.

PostScript Printer Description Files (PPDs) and Printer Dialog Extension (PDEs)

PPDs, for OS 9 and earlier, in combination with the LaserWriter 8.6 printer driver, gain access to the printer features and
allow the computer to communicate with the product. An installation program for the PPDs and other software is provided on
the CD. Use the Apple LaserWriter 8.6 Driver that comes with the computer.

Use PDEs for OS X.

HP LaserJet Utility (Macintosh)

The HP LaserJet Utility allows control of features that are not available in the driver. The illustrated screens make selecting
product features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

z customize the product control panel messages
z name the product, assign it to a zone on the network, download files and fonts, and change most of the product settings
z set a password for the product
z from the computer, lock out functions on the product control panel to prevent unauthorized access. (See the product

software help)

z configure and set the product for internet protocol (IP) use
z initialize disk or flash memory
z manage fonts in random access memory (RAM), disk, or flash memory
z administer Job Retention features

See the HP LaserJet Utility Help for more information.

Fonts

Eighty screen fonts are installed that correspond with the PS fonts resident in the product.

Helpful software for increased flexibility

1 The basics 20

Help system

At any time, you can gain access to the help system on the touch screen of the graphical display.

“What is this?” Help

The product provides information about any topic on the touch screen of the graphical display. On the top level screen, touch
Help, and then touch What is this?. After touching What is this?, a pop-up dialog box asks you to “Touch any item for help.”
After touching an item, a pop-up dialog box opens and displays information about the item you touched. After reading the
information, touch a clear space on the screen to remove the What is this? pop-up dialog box.

On other levels of the touch screen, you can gain access to the Help system by touching , located in the upper-right corner
of each screen.

“Show me how” Help

Using Show me how Help, the product shows you how to use the product features.
1 Touch Help.
2 Touch Show me how. You can choose a topic from the Show Me How Index screen by using the scroll bar to highlight the

required topic.

Help system

3 Touch OK.
Show me how also appears on a What is this? pop-up dialog box if the item you chose is a function that includes

instructions. For example, if you touch What is this? Help, and then touch Enhance, you see a Show me how button in the
pop-up dialog box. Touch the Show me how button for instructions about how to enhance your copies.

Print this topic

You can print any of the Show me how instructions by touching the Print This Topic button at the top of the Show Me How
screen.

2 The control panel 21

2

The control panel

Overview

The product control panel has a unique touch-screen graphical display that offers an integrated approach to copying, digital
sending, and printing.

The control panel provides you with all the features you expect from a standard photocopier as well as printing and
digital-sending capabilities. The control panel allows you to describe the features of the original document, specify any
necessary modifications to the scanned image, and then select the features you want in the copy. For example, you can
describe the original document as an A4-sized, duplexed, text document, then apply scaling or contrast changes you want in
the copy. You can then select the copy options such as tray and paper size to be used for copying. The graphical display
shows a representative image (page icon) of both your original document and the copy.

In addition, the control panel presents several menus that allow you to set system defaults, customize settings for a particular
job, and store and retrieve printed and scanned jobs.

This chapter introduces the following control panel topics:

Overview

z Control panel layout
z Control panel navigation
z Control panel default touch screen
z Interpreting control panel lights

Specific control panel functions that pertain to sending, copying, and printing tasks are presented in later chapters.

2 The control panel 22

Control panel layout

The control panel includes a touch screen graphical display, three job-control buttons, a numeric keypad, and three
light-emitting diode (LED) indicator lights.

Touch-screen
graphical display

Numeric keypad

RESET

Ready
light

Data
light

Attention
light

STOP

Control panel layout

S

TART

2 The control panel 23

Control panel features

Features/Keys Function

Status bar Displays current device status, number of copies, menu and Help options.
Menu Provides access to settings such as paper handling and device configuration.
Help Provides access to “What is this?” or “Show me how” Help options.
Original Displays settings describing the original document. The product can automatically detect the document size.
Copy Displays settings describing the output features of the document.
Send Options Allows you to send your documents via e-mail.
Reduce/Enlarge Reduces or enlarges the size of the copy.

Contrast Control Increases or decreases the brightness.

Allows you to gain access to “What is this?” Help. Embedded in the touch-screen menus.

Enhance Allows you to gain access to the screen that contains enhancement features.

Enhance

R

ESET Resets the job settings to factory or user-defined default values.

S

TOP Cancels the active job.

S

TART Begins a copy job, starts digital sending, or continues a job that has been interrupted.

Numeric keypad Allows you to type numeric values for number of copies required and other numeric values.

Control panel layout

2 The control panel 24

Control panel navigation

You navigate through the control panel using the touch-screen graphical display.

Number of
copies selected

Status bar

Status message

Status bar

The status bar is located at the top of the default touch-screen graphical display. The status bar displays Menu, Help, status
messages, and the number of copies selected.

Menu

Help

Ready

z Menu: Choose from a list of menus such as the Information menu and the Pap er Ha nd l in g menu.
z Help: Choose “What is this?” Help or “Show me how.” (See See “Help system” on page 20.)
z Status messages: Shows the current status of the product, such as Ready or Scanning Page 1.
z Number of copies selected: Shows the current number of copies selected. The factory default setting is 1.

User-attention error messages are displayed in a pop-up dialog box that prohibits normal screen interaction until the message
is cleared.

Control panel navigation

2 The control panel 25

Cancel button

Each lower-level screen (any screen below the main screen) on the touch screen displays a Cancel button. Touching the
Cancel button negates any changes you made, and takes you back to the previous screen.

OK button

Each lower-level screen on the touch screen displays an OK button. Touching the OK button accepts any changes you made,
and takes you to the next screen.

Control panel navigation

2 The control panel 26

Control panel default touch screen

The touch screen of the graphical display is divided into four sections: original, copy, image modification, and
the Send Options button:

Image

Page orientation
icon

Original page icon

Reduce/Enlarge
button

Original section

Describe
Original

modification
section

Enhance

Copy section

Copy
Settings

Send Options

butto n

Copy page icon

Contrast control

Original

The Original section on the main touch screen allows you to describe the characteristics of the original document. The
Original section is divided into three components that describe the original being copied:

z Page orientation icon: Shows how the original should be placed on the glass or in the ADF. The paper size is

automatically detected by the product when placed on the glass or in the ADF. You can override the auto-detect function
by touching the Describe Original button and changing the size.

z Describe Original button: Displays the Original Settings screen where you can describe the original document.
z Original page icon: Displays the current settings in a graphical representation.

Control panel default touch screen

2 The control panel 27

To describe an original

1 Touch the Describe Original button. The original settings screen appears on the touch screen.
2 Touch the settings that describe your document, such as size, page orientation, number of sides, and page content. The

page icon shows the settings as you choose them.

Image modification

You can adjust the contrast using the Contrast control, and reduce or enlarge the image using the Reduce/Enlarge button,
in this section of the graphical display. When touched, Enhance button exposes additional options for image modification.

Copy

The Copy section of the graphical display contains a copy page icon and the Copy Settings button.

z Copy page icon: Displays the current copy settings in a graphical representation.
z Copy Settings button: Displays the current copy settings and, when touched, allows you to change these settings.

Send Options

When touched, the Send Options button displays the digital sending options available to you. The e-mail function is standard
on the product. Fax, folders, presets, and authentication are available only to customers who purchase the HP Digital Sender
Module software.

The send options section overlays the copy and Image modification sections of the graphical display, but the original section
and the Contrast Control bar still appear. The copy and image modification sections of the graphical display do not apply to
digital sending.

Control panel default touch screen

2 The control panel 28

Interpreting control panel lights

The control panel contains three indicator lights:

z Ready
z Data
z Attention

Light Indication

Ready

Off The product is offline or has an error.
On The product is ready to print.
Blinking The product is going offline. Please wait.

Data

Off The product has no data to print.

Attention

Interpreting control panel lights

On The product has data to print, but is not ready or

is offline.

Blinking The product is processing or printing the data.

Off The product has no error.
On The product has a critical error. Turn the product

off and then on.

Blinking Action is required. See the control panel display.

3 Digital sending 29

3

Digital sending

Overview

The product offers color-scanning and digital-sending capabilities. Using the control panel, you can scan black-and-white or
color documents and send them to an e-mail address as an e-mail attachment. To use digital sending, the product must be
connected to a local area network (LAN). The product connects directly to your LAN (see the start guide for more information
about connecting to a LAN).

Note The product cannot copy or print in color, but it can scan and send color images.

This chapter addresses both scanning and sending, because they are fully integrated functions. The following topics are
addressed in this chapter:

z Digital-sending basics
z Using the address book

Overview

z More information

3 Digital sending 30

Digital-sending basics

Introduction to digital sending

Digital sending offers the following benefits:

z Sends documents to multiple e-mail addresses, saving time and delivery costs.
z Delivers files in black-and-white or in color. Files can be sent in different file formats that can be manipulated by the

recipient.

z Provides verification that e-mail was properly delivered.

With digital sending, documents are scanned into the product memory and sent to an e-mail address or multiple addresses as
an e-mail attachment. Digital documents can be sent in several graphics formats, such as TIFF and JPEG (See See

“Changing the settings” on page 32.), enabling recipients to manipulate the document file in various programs to meet their

specific needs. Documents arrive in near-original quality, and then can be printed, stored, or forwarded.
The HP Digital Sender Module software offers the additional benefits of sending to a fax machine, authenticating the user for

security purposes, and scanning to a folder.

Digital-sending basics