XM5100 Series
User's Guide
September 2012 www.lexmark.com
Machine type(s):
7463
Model(s):
096, 296
Contents Safety informa tion.......... ................ ................ ................ ................ .............8
Learning abou t the printe r.......................... ............................. ..................10
Finding informa tion about the p rinter........... ................ ................... ................... .................... ...............10
Selecting a lo cation for the pr inter....... ............. ........... ............. ............. ............ ........... ...................... ....11
Printer config urations..... ..................... ...................... .................... ................... ................................... ...12
Understanding the basic functi ons of the scanne r.............. ............. ............. .............. ............. ........... ....14
Using the ADF a nd scanner glass. ............... ............... .............. ............ ............... ............... ......................15
Understandi ng the printer control pane l................................... .................16
Using the pri nter control pan el............. .................. .............. ................. .................. ............................. ..16
Understanding the colors of the Sl eep button and i ndicator ligh ts.............................. ..........................16
Understanding the home screen... .............. ............... .............. ............... .............. .............. ....................17
Using the touc h-screen button s............. ................ ................ ................ ................ .............. ...................19
Setting up an d using the home screen appl ications....................................21
Finding the IP a ddress of the pri nter........... ............ ............... ............... .............. ............... .....................21
Finding the IP a ddress of the com puter............ .................. ................ .................. ................... ...............21
Accessing the Emb edded Web Serve r............... ............... ............. ............... ............... ............... .............22
Customizing the home screen.... ................ ................ ................ ................ ............. ................. ...............22
Understanding the different ap plications.... ................... ................. .................... ................... ................23
Activating the h ome screen appli cations......... ..................... ..................... ..................... ........................23
Finding information about the home screen ap plications ................... .................... ................. ........................ 2 3
Setting up Forms and Favorites ....................... .................... ................... ................. ....................... .................. 23
Setting up Card Copy ..... .................... .................... .................... ................. .................... ...... .................... ........ 24
Using MyShortcut ............. .................... .................... ................. .................... .................... ... .................... ........ 25
Setting up Multi Sen d ........................ .................... ................. .................... .................... ........................ .......... 25
Setting up Scan to Netw ork ............................... .................... ..................... .................... ....................... ........... 26
Setting up Remote Operat or Panel .................... .................. .................... ................... .............................. ........ 27
Exporting and i mporting a con figuration.... ...................... ...................... ....................... .........................27
Additional p rinter setup. ................ ................ ................ ................ ............29
Installing internal optio ns................. .................... .................. .................. ..................... .................... ......29
Available internal optio ns ..... .................... .................... ..................... ................ .......................... .................... . 29
Accessing the controll er board .................................... .................... ..................... ................ ....... .................... . 30
Installing a memor y card ................... .................... .................... .................... ................. .......................... ........ 33
Installing an optional card .......... .................... .................... ................. .................... ........................... .............. 3 5
Contents 2
Installing an Interna l Solutions Port ............. .................. .................... .................... ................ ....... .................... 37
Installing a printer h ard disk .............................. ..................... ................ .................... ............................ .......... 42
Removing a printer hard dis k........... .................... .................... .................... .................... .......................... ....... 48
Installing hardware options..... ....................... ......................... ......................... .......................................50
Order of installati on....... .................... .................... ................ .................... ..................... ... .................... ........... 50
Installing optiona l trays ............... ................ .................... .................... .................... ....................... .................. 50
Attaching cabl es.............. .............. ................. ................. ................. ............... ............................. ...........53
Setting up the printer software. ............... .............. ............. ............... .............. ............... ........................5 5
Installing the print er software ............................... .................... .................... .................... ....... ................ ........ 55
Updating available options in the printer driver .................... .................... .................... .......................... ........ 56
Networking .............. .............. ............ .............. ............... .............. ............ .............. ........................ .........57
Preparing to set up the pr inter on an Ethernet network ............... .................... ................... ............................ 57
Installing the print er on an Ethernet netwo rk ... ..................... .................... ................ .................... .............. .... 58
Preparing to set up the pr inter on a wireless netw ork .......... .................. ................... .................... .......... ........ 59
Connecting the printer using the Wireless Setup Wizard ....... .................... .................... ................ .............. .... 60
Connecting the pr inter to a wirel ess network using Wi‑ F i Protected Setup . ................. .................... .............. 6 1
Connecting the printer to a wireless network using the Embedded Web Server.... .................... .................... . 61
Changing port sett ings after installin g a new network Intern al Solutions Port ..................................... ........... 6 2
Setting up serial print ing... .................... ................. .................... .................... ................. ...... .................... ........ 63
Verifying printe r setup............. .................. ................. ................... ................... ................................ ......65
Printing a menu sett ings page .................. .................... ................... ..................... ................ .......... .................. 65
Printing a network set up page. .................... ................. ................... ..................... ................ ....... .................... . 65
Loading pape r and specialty media............................................................66
Setting the pa per size and type.. ............... ............ ............... ............... ............... ............... ......................66
Configuring Uni versal paper setti ngs............... ..................... ....................... ...................... .....................66
Loading the 250‑ or 550‑ sheet tray........................... .................... ....................... ....................... ...........66
Loading the 2100‑ sheet tray.................... .................... ..................... ................. .................... .................72
Loading the mul tipurpose feede r............ ............ ............... .............. ............... .............. ............ ..............78
Linking and unl inking trays.... ............... ............... ................ ............ ................ ............... .........................82
Linking and unlinking t rays ....................... ................. .................... .................... ................... .... .................... .... 82
Creating a custom name fo r a paper type ....................... .................... .................... .................... ....... .............. 8 3
Assigning a custom pa per type ................ .................... ................. .................... .................... ....... .................... . 83
Paper and spec ialty media guid e................ ................... ..................... ........85
Using specialt y media....... .............. .............. ............ .............. .............. .............. .............. .......................8 5
Tips on using card stock ............... .................... ................ .................... .................... ........................... .............. 8 5
Tips on using envelopes ..................... .................... ................ ..................... .................... .......................... ........ 85
Tips on using labels ............... ................. .................... .................... .................... ........................ .................... ... 86
Tips on using letterhead ...... .................... ................. .................... .................... ........................... .................... . 86
Tips on using transparenc ies ........... .................... .................... .................... .................... ....................... .......... 87
Paper guideline s............. ................ ................ ............. ................ ................ ............... ........................... ..87
Contents 3
Paper characteristics ............. .................... ................... .................. .................... ....................... .................... .... 87
Selecting paper .................... ..................... ................. ................... .................... ........................ .................... .... 88
Selecting preprinted for ms and letterhead ........... ................. ................... .................... ................. ....... ........... 88
Using recycled paper and o ther office papers .............. ................ .................... .................... ............................ 88
Storing paper ................. .................... .................... ................ ..................... ....................... .................... ........... 90
Supported paper sizes, types, a nd weights............. ................. ................. ..................... ................. ........90
Paper sizes supported by the printer .................. ................... .................... .................. .......................... ........... 90
Paper types and weights supported by the printe r ................... ................ ..................... .................... ...... ........ 92
Printing... ............... ............... ................ ............. ............... ................ .........93
Printing forms and a document .............. ............. ............. .............. ........... ............. ............. ....................93
Printing from a m obile device.... .................. ............... ................... .................. .................. .....................94
Printing from a f lash drive.... ............ ................ ............... ................ ............... ............. ............................9 5
Printing confi dential and o ther held jobs.. ............ ............... ............... ............... ............... ......................97
Printing informa tion pages.... .............. ............. .............. ............ .............. .............. .............. ...................99
Canceling a pr int job..... .............. ............. ........... .............. ............. ........... ............. ......................... .........99
Copying..... ............ .............. ............. .............. ............ .............. .............. ..101
Making copies. .................... ..................... ................. ..................... .................... ...................................1 01
Copying photos.. ............. .......... .............. ............ ............. .............. .......... ............. ...................... ...........1 02
Copying on speci alty media....... ........... .............. .............. .............. .............. .............. ......................... ..102
Creating a copy sho rtcut using the printer control panel.......................... ..................................... ......103
Customizing co py settings...... ................ ................ ............. ............... ................ ................ ...................104
Placing informa tion on copies. ................ ................ ................ ................ .............. ................ ................109
Canceling a cop y job.......... .............. ............ .............. .............. .............. ............ .............. ......................110
Understanding the copy option s................ ................ ................ ............. ................ ................ ..............110
E-mailing.... .............. ............. ............... ............... ............... ............ ..........113
Setting up the printer to e-ma il............ .............. ............ .............. ............. .............. ............ ..................113
Creating an e-ma il shortcut.... ............... ............ ............... .............. ............... ............... ......................... 114
E-mailing a document..... ................ ................... ................... ................ ................. ................................1 15
Customizing e- mail settings ............. ............ ............. ............. .......... ............. ............. ..................... .......116
Canceling an e-m ail............ ................ ................... .................. ................... .................. .........................117
Understanding the e-mail optio ns....................... ..................... ......................... ...................................117
Faxing........... ....................... ................... ....................... ....................... ...120
Setting up the printer to fax.. ............... .............. ............... ................ ............... ................ .....................120
Sending a fax. .................. .................. .................. ............... .................. ................... ..............................1 35
Creating shortcu ts.............. ................. ................. ................. ................ ................. ............................... 138
Contents 4
Customizing fa x settings........ ........... ............... .............. ............... .............. .............. ..................... ........139
Canceling an ou tgoing fax.... .................... ................. .................... ................... .................... .................140
Holding and forw arding faxes...... .................. ..................... ...................... ...................... ......................140
Understanding the fax options... ............. ............... ............ .............. .............. ............... ....................... .141
Scanning......... .............. ............... .............. ............... ........... .............. .......144
Using Scan to Network.......... .............. ................. .................. .............. ................. ............................. ...144
Scanning to an F TP address...... ................ ............... ................ ............... ................ ............... ................144
Scanning to a co mputer or flash drive............. ........................... .......................... ................................147
Understanding the scan options. ..................... ....................... .................. ...................... ......................149
Understandi ng the printer menus............................................................152
Menus list..... ................ .............. ............... ............. ................ ............... .............. .......................... ........152
Paper menu.... ................ ................ ................ ................ ............ ................ ................ ........................... 153
Reports Menu.... ............. ............ ............. ............. .............. ............. ........... ............. ....................... .......164
Network/Ports m enu......... ........... ............. ............. .......... ............. ............. ............. .......... ....................1 65
Security menu.... .................... ................. .................... .................... .................... ..................................1 78
Settings menu ............ ............. ........... ............. ............. ............. ........... ............. ............. ..................... ...183
Help menu.... ................ ............... ............. ............... ................ ............... ............. ............................. .....228
Saving money a nd the environ ment................ ........................ .................229
Saving paper an d toner............. .................. ................... ............... ................... .................. ...................229
Using recycled paper . ................. .................... .................... .................... ................. ........................... ............ 229
Conserving supplies .................... .................... ..................... ................ .................... ........................... ............ 229
Saving energy.. ................ .................. .................. .................. .................. ................ ..............................2 30
Using Eco‑Mode................. .................... ................ .................... .................... .................... .......... .......... ......... 230
Reducing printer noise ....... ................ .................... .................... .................... .................... .... .................... ..... 230
Adjusting Sleep mode .............................. .................. .................... .................... ........................... ................ .. 231
Using Hibernate mode ............. ................. .................... .................... ................... ........................ ................... 232
Adjusting the brightness of the printer display ..... .................... .................... ................... ........................... ... 232
Recycling.. .............. ............ .............. .......... ............. ............. .............. .......... ............. ...................... .......233
Recycling Lexmark products ............................ .................... .................... ................ ........................... ............ 23 3
Recycling Lexmark packaging ................. .................... .................... .................... ................. .......................... .. 233
Returning Lexmark cartrid ges for reuse or recycling ................. .................... .................... ................. .......... .. 233
Securing the printer... .............. ............ ............... ............... .............. .........235
Statement of Volat ility............ ................... .................... .................. .................... ................................ .235
Erasing volatile memory......... ............... ............... .............. ............. ............... .............. ......................... 235
Erasing non‑ volat ile memory....... ..................... ................ ..................... .................... .................... .......236
Contents 5
Erasing printer h ard disk memory... ................ ................ ................ ................ ................ ......................236
Configuring pr inter hard disk enc ryption......... ................... .................... .................... ..........................237
Finding printe r security info rmation........... ................... ..................... .................... ................ ..............238
Maintaining th e printer...... ............... ................ ................ ................ .......239
Cleaning the pri nter parts..... .................... .................... ..................... .................... ...............................2 39
Cleaning the printer ............. .................... .................... .................... ..................... ........................... ............... 239
Cleaning the scanner glas s .................... .................... ..................... ................ .................... ....... .................... .. 240
Checking the sta tus of parts and supp lies........... ................ .............. ................ ................ ....................242
Checking the status of parts and supplies on the prin ter control panel ........ .................... .................... ......... 242
Checking the status of parts and supplies from the Em bedded Web Server .......... ................... .................... 242
Ordering parts and supplie s.................. .................. ................... .................. .................. .......................243
Using genuine Lexmark par ts and supplies ............... .................... ..................... ................ ........................... .. 243
Estimated number of rem aining pages .................. .................... .................... ................. ........................... ..... 243
Ordering a toner car tridge ....... .................... .................... .................... ................ ............................ ............... 243
Ordering an imaging u nit ................... ................ ..................... .................... .................... ........................ ........ 243
Ordering a maintenan ce kit ........... .................... .................... ..................... ................ ........................... ......... 244
Storing supplies................................................ ................................................ ............................... ......245
Replacing supplies................................. ...................................... ..........................................................245
Replacing the toner cartrid ge ...................................... .................. .................... .................... ... .................... .. 245
Replacing the imaging u nit ....................... ................. .................... .................... .................... ... .................... .. 247
Moving the pri nter.............. ................. ............... ................. ................. .................. ............................. .251
Before moving the printer .................... .................... ..................... .................... .................... ...... ................. .. 251
Moving the printer to another location ........... ................... .................... ..................... ........................... ........ 252
Shipping the printer ........................................ ..................... ................ .................... ........................... ............ 252
Managing the printer............ ............................ ........................... ............253
Finding advanc ed networking and administra tor information. .................................................. ..........253
Checking the vi rtual display... ............. ............. ............. ............ ........... ............. ............. ........................ 253
Setting up e‑ mail alert s................ ................... ................... ................... ................ ................... .............253
Viewing repor ts................ ................ ................. .............. ................. ................ ............................ .........253
Configuring supply notifications from the Embedded Web Server................................... ....................254
Restoring factory d efault settings. .................. ................... ................ ................... ................... .............255
Clearing jams........ ............ ............. .............. .............. ............. .............. ....256
Avoiding jams.. ................. ................ .............. ................. ................. ................ .............. .......................256
Understanding jam messages and loca tions.......... ................... ................... ................... .................. ....257
[x]‑ page jam, lift front cover to remove cartridge. [200–201]... .............. ........................... ..................259
[x]‑ page jam, open upper rear door. [202]... ................... ........................... ............................ ..............262
[x]‑ page jam, open upper and lower rea r door. [231–234]................................... ...............................263
Contents 6
[x]‑ page jam, remove standard bin ja m. [203]...... ............... ................ ............... ............... ................ ...265
[x]‑ page jam, remove tray 1 to clear duplex. [235–239].. ..................... .................. .................. ............266
[x]‑ page jam, open tray [x]. [24x]... ................ ................ ................ ................ ................. ......................267
[x]‑ page jam, cle ar manual feeder . [250]........ ................. .............. ................. ................. ................. ....268
[x]‑ page jam, open automatic feeder top cover. [28 y.xx]......... ................. ................. ................. .........270
Troublesh ooting...... .............. ........... .............. .............. .............. ............ ..272
Understanding pr inter messages... ...................... ..................... ..................... ..................... ..................272
Solving printe r problems......... ............. ................ ................ ................ ................ ................ .................289
Solving print p roblems......... ................. .................... .................... ................... ................................. ....296
Solving copy p roblems............. ..................... .................. ...................... ...................... ..........................322
Solving fax pro blems.............. ................ ................... ................... ................... ................................ ......325
Solving scanner p roblems........... ................... ...................... ........................ ...................... ...................331
Solving home sc reen applicati ons problems... ................. .................. .................. .................. ...............336
Embedded Web S erver does not o pen................... ..................... ........................... .......................... ....336
Contacting customer support................................................................................................................337
Notices... ............ ............. ............ .......... ............. ............ ............ ........... ...338
Product informa tion.......... ............... ............ ............... ................ ............... ............ ............................ ...338
Edition notic e............... ............... ................... .................. ................... ................ .................................. 338
Power consumpti on............ .................. .................. ................... ................ .................. .........................342
Index..... ............. ............ ............ ........... ............ ............ ............. ............ ..355
Contents 7
Safety information Connect the power cor d to a properly grounde d electrical out let that is near th e product and easil y accessible.
Do not place or us e this product n ear water or wet l ocations.
CAUTION—POTENTIAL INJURY : This product us es a laser. Use of controls or adjust ments or performa nce of
procedures other than those spe cified herein may re sult in hazardous radiation expos ure.
This product use s a printing proc ess that heats t he print media, and the heat may caus e the media to r elease emissions.
You must understand the section in your operating instructions that discusses th e guidelines fo r selecting print media
to avoid the possibilit y of harmful e missions.
CAUTION—POTENTIAL INJURY : The lithium battery in this p roduct is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. D iscard used lithiu m batteries accor ding to the manuf acturer's ins tructions and loc al
regulations.
CAUTION—HOT SURFACE: The inside of the prin ter might be hot. To reduce the risk of i njury from a hot
component, allow the surface to cool before touchin g.
CAUTION—POTENTIAL INJURY : The printer weig ht is greater tha n 18 kg (40 lb) a nd requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY : Before moving the printer , follow these guidelines to avoid personal inj ury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
• Disconnect al l cords and c ables from th e printer befo re moving it .
• If an optional tray is installe d, then remove i t from the printer . To remove the optional tray, slide the latch on the
right side o f the tray towa rd the front o f the tray unti l it clicks into place.
• Use the handho lds located on both sides of the printer to lift it.
• Make sure your fing ers are not under th e printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this produ ct or the manufacturer's authorized replacemen t.
Use only the telecommunications (RJ‑ 11) cord provided with this product or a 26 AWG or larger rep lacement when
connecting this p roduct to the publi c switched tele phone network.
CAUTION—SHOCK HAZARD: If you are accessing the c ontroller board or ins talling optional hardwa re or
memory devices sometime after s etting up the print er, then turn the printer off, an d unplug the power c ord
from the electrical o utlet before continu ing. If you have any other devices attached to th e printer, then turn
them off as well, and unplu g any cables going int o the printer.
CAUTION—SHOCK HAZARD: Make sure that all e xternal connectio ns (such as Ethernet an d telephone system
connections) are properly install ed in their marked plug-in ports.
This product is desig ned, tested, and appr oved to meet strict global safety standards with the use of specific
manufacturer's co mponents. The saf ety features of some parts may not always be obvious. The manuf acturer is not
responsible for the use of other repl acement parts.
CAUTION—POTENTIAL INJURY : Do not cut, twis t, bind, crush, or plac e heavy objects on th e power cord. Do not
subject the powe r cord to abra sion or stress . Do not pinch the p ower cord betwee n objects suc h as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet b efore inspecting it.
Safety information 8
Refer service o r repairs, other than those des cribed in the user documentation, to a service repre sentative.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this pr oduct or
make any electrical or cabling connections, such as the fax fe ature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floo r-mounted configurati ons require additio nal furniture for stab ility. You must
use either a printer stand or printer base if you are using mul tiple input option s. If you purchased a
multifunction pr inter (MFP) that scans , copies, and faxes, then you may need addit ional furniture. F or more
information, see
www.lexmark.com/multif unctionprinters.
CAUTION—POTENTIAL INJURY : To reduce the risk of equipment instability, load each tray separately. Keep all
other trays clos ed until neede d.
SAVE THESE INSTRUCTIONS.
Safety information 9
Learning about the p rinter Finding information about the printer What are you looking for? Find it here
Initial setup inst ructions:
• Connecting the printer
• Installing the printer sof tware
Setup documentation—The setup documentation came
with the printer and is also available at
http://support.lexmark.com.
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer sof tware
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
User's Guide and Quick Reference Guide—The guides are
available on the Documentation CD.
For more information, visit
http://support.lexmark.com.
Instructions for:
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Networking Guide—Open the Software CD, and then look
for Printer and Software Documentation under the Pubs
folder. From the list of publications, click the Networ king
Guide link.
Help using the prin ter software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click
?
to view context‑ sensitive information.
Notes:
• Help is automatically installed with the printer
software .
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the pr inter 10
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
• Documentat ion
• Driver down loads
• Live chat support
• E‑ mail support
• Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be fo und on the Support Web
site or on the printed warranty that came with your
printer.
Record the followi ng informatio n (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where pu rchased
Warranty information Warranty information varies by country or region:
• In the U. S.—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
• In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer CAUTION—POTENTIAL INJURY : The printer weig ht is greater tha n 18 kg (40 lb) a nd requires two or more
trained personnel to lift it safely.
Wh en sel e cti n g a lo ca ti on fo r t he pr in te r, le av e e no ug h r oo m t o o pe n t ra ys , c ov er s, an d d oo rs . I f y ou pl an to in st al l a ny
options, then leave en ough room for them also . It is important to:
• Set up the printer near a properly grounded and easily accessible electrical outlet.
• Make sure airflow in the room meets t he latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
• Provide a flat, sturdy, and stab le surface.
• Keep the printer:
– Clean, dry, and free of dus t.
– Away from stray staples and p aper clips.
– Away from the direct airflow of air condi tioners, heaters, or ventilators.
– Free from direc t sunlight and humid ity extremes.
• Observe the recommended temperatures and avoid fluctuations:
Ambient temperatu re 15.6 to 32.2°C (60 to 90°F)
Storage temperature 1 to 35°C (34 to 95°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the pr inter 11
4
3
2
1
5
1 Right side 15 c m (6 in.)
2 Front 39.4 cm (15.5 i n.)
3 Left side 15 cm (6 in.)
4 Rear 15 cm (6 in.)
5 Top 15 cm (6 in .)
Printer configurations CAUTION—TIPPING HAZARD: Floo r-mounted configurati ons require additio nal furniture for stab ility. You must
use either a printer stand or printer base if you are using mul tiple input option s. If you purchased a
multifunction pr inter (MFP) that scans , copies, and faxes, then you may need addit ional furniture. F or more
information, see
www.lexmark.com/multif unctionprinters.
Learning about the pr inter 12
Basic model
2
4
5
6
7
1
1 Automatic document feeder (ADF)
2 ADF tray
3 ADF bin
4 Standard bin
5 Printer control panel
6 100 ‑sheet multipurpose feeder
7 Standard 550 ‑sheet tray
Learning about the pr inter 13
Fully configured mode l
The following illu stration sho ws the maximum number of optio nal trays that are supported b y the printer. For more
information on ot her configurations, visit
www.lexmark.com /multifunctionp rinters.
4
1
2
3
1 Optional 550‑sheet tray
2 Optional 250‑sheet trays
3 Caster base
4 Optional 2100 ‑sheet tray
When using option al trays:
• Always use a caster base when th e printer is configur ed with an optional 2100‑ sheet tray.
• The optional 2100 ‑sheet tray must always be at the bo ttom of a configurat ion and may be paired wit h only one
optional 250‑ or 550‑sheet tray.
• You may combine three option al 250‑ or 550‑ sheet trays and install them in any order .
Understanding the basic functio ns of the scanner • Make quick copies o r set the printer to perform specific co py jobs.
• Send a fax using the printer contr ol panel.
• Send a fax to multiple fa x destinations at the same time.
• Scan documents and send them to your com puter, an e-mail a ddress, a flash drive, or an FTP destinati on.
• Scan documen ts and send them to another pri nter (PDF throug h an FTP).
Learning about the pr inter 14
Using the ADF and scanner glas s Automatic document feeder (ADF) Scanner glass
ABC
Use the ADF for mu ltiple‑ page documents including two-
sided (duplex) pages.
Use the scanner glass for single‑ page documents, book pages,
small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
You can use the ADF or the scanner gl ass to scan docum ents.
Using the ADF
When using the ADF:
• Load the docum ent into the ADF tray faceup , short edg e first.
• Load up to 150 s heets of plain p aper into the ADF tray.
• Scan sizes from 76.2 x 127 mm (3 x 5 inches) wide to 216 x 635 mm (8.5 x 25 inches) long
• Scan media weighs from 52 to 120 g/m
2
(14–32 lb).
• Do not load post cards, photos, small items, trans parencies, phot o paper, or th in media (such as magazine clippi ngs)
into the ADF tray. Place these items on the scanner glass.
Using the scanner glass
When using the scan ner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documen ts up to 216 x 355.6 mm (8. 5 x 14 inches).
• Copy books up to 25.3 mm (1 inch) thick.
Learning about the pr inter 15
Understanding the printer control panel Using the printer control panel 1
@ ! .
2
A B C
3
D E F
4
G H I
5
J K L
6
M N O
7
P Q R S
8
T U V
9
W X Y Z
*
0
#
C
8
7
6
1
2
3
4
5
9
Use the To
1 Display
• View the printer status and messages.
• Set up and operate the printer.
2 Home button Go to the home screen.
3 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake the printer from Sleep mode:
• Touch the screen or press any hard button.
• Open a door or cover.
• Send a print job from the computer.
• Perf orm a powe r‑ on reset (POR) with the mai n power switch.
• Attach a device to the USB port on the printer.
4 Keypad Enter numbers, letters, or symbols.
5 Start button Start a job, depending on which mode is selected.
6 Clear All / Reset button Reset the default settings of a function, such as copyin g, faxing, or scanning.
7 Cancel button Cancel all printer activity.
8 Indicator light Check the status of the printer.
9 USB port Connect a flash drive to the printer.
Note: Only the front USB port supports flash drives.
Understanding the colors of the Sleep button a nd indicator
lights
The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.
Understanding the pr inter control panel 16
Indicator light color and its corresponding printer status
Indicator light Printer status
Off The printer is off or in Hibernate mode .
Blinking green The print er is warming up, processing data, or printing.
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light color and its corresponding printer status
Sleep button light Printer status
Off The printer is off, idle or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is entering or waking from Hibernate mode.
Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in a sl ow,
pulsing pattern
The printer is in Hibernate mode.
Understanding the home screen When the printer is turned on , the display shows a basic sc reen, referred to as the home s creen. Touch the home screen
buttons and icons to initiate an ac tion such as copyin g, faxing, or sc anning; to open t he menu screen ; or to respond to
messages.
Note: Your home screen ma y vary depend ing on your home screen custo mization setti ngs, adminis trative setup, and
active embedded s olutions.
6
1
12
11
10
7
8
2 3 4 5
9
13
14
Touch To
1 Change Language Launch the Change Language pop ‑up window that lets you change the prim ary language of
the printer.
2 Copy Access the Copy menus and make copies.
3 Fax Access the Fax men us and send fax.
4 E-mail Access the E-mail menus and send e ‑mails.
Understanding the pr inter control panel 17
Touch To
5 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
6 Arrows Scroll up or down.
7 Forms and Favorites Quickly find and print frequently used online forms.
8 Menu icon Access the printer menus.
Note: The menus are available only when the printer is in Ready state.
9 Bookmarks C reate, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
10 USB Drive View, select, pr int, scan, or e‑ mail photos and documents from a flash drive.
Note: This icon appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
11 Held Jobs Display all curren t held jobs.
12 Status/Supplies
• Show a warning or error message when ever the printer requires intervention to continue
processing.
• Access the messages sc reen for more information on the message, and how to clear it.
13 Tips Open a context-sensitive Help dialog.
14 Search Held Jobs Search for one or more of the following items:
• User name for held or confidential print jobs
• Job names for held jobs, excluding confidential print jobs
• Profile names
• Bookmark container or print job names
• USB container or print job names for supported file types
Features
Feature Description
Menu trail line
Example:
Menus > Settings > Copy Settings >
Number o f Copi es
A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined because it is the current screen. If you touch an
underlined word on the “Number of Copies” screen before the number of copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert
If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
Understanding the pr inter control panel 18
Feature Description
Warning
If an error condition occurs, then this icon appears.
Status message bar
• Show the curr ent printe r status s uch as Rea dy or Busy.
• Show printer conditions such as Toner Low or Car tridge Low.
• Show intervention messages so the printer can continue processing.
Printer IP address
Example:
123.123.123.123
The IP address of your network printer is located at the upper left corner of the
home screen and appears as four sets of numbers separated by periods. You can
use the IP address when accessing the Embedded Web Server so you can view and
remotely configure printer settings even when you ar e not physically near the
printer.
Using the touch-screen buttons Note: Your home s creen, icons, and but tons may vary, dependin g on your home sc reen customization settings,
administrative setup, an d active embedded solutions.
7
6
3
4
1
5
2
Touch To
1 Arrows View a list of options.
2 Copy It Pri nt a copy.
3 Advanced Options Select a copy option.
4 Home Go to the home screen.
5 Increase Select a higher value.
6 Decrease Select a lower value.
7 Tips O pen a context-sensitive Help dialog.
Understanding the pr inter control panel 19
Other touch-sc reen buttons
Touch To
Accept
Save a setting.
Cancel
• Cancel an action or a selection.
• Exit a screen and return to the previous screen without saving changes.
Reset
Reset values on the screen.
Understanding the pr inter control panel 20
Setting up and using the home screen applications Notes:
• Your home screen, ico ns, and buttons may var y depending on your ho me screen customiz ation settings,
administrative s etup, and active applications.
• There may be additional solutions and appli cations available for purchase. To lear n more, visit
www.lexmark.com or inquire at your point of pu rchase.
Finding the IP address of the printer Note: Make sure your printer is connected to a network or to a pr int server.
You can find the prin ter IP address:
• From the top l eft corner o f the printer home screen.
• From the TCP/I P section i n the Network/Po rts menu.
• By printing a network setup page or menu se ttings page, and the n finding the TCP/IP section.
Note: An IP address appears as four sets of n umbers separated by per iods, such as 123.123.123.123.
Finding the IP address of the computer Note: Make sure that you know how your printer and computer are con nected to the netwo rk (Ethernet or
wireless).
The computer IP address is required when setting up home screen appl ications, such as:
• Forms and Favorite s
• Multi Send
• Scan to Netw ork
For Windows users
1 Open the command window.
In Windows 8
From the Search char m, type run , and then navi gate to:
Apps list > Run > type cmd > OK
In Windows 7 or earlier
a
Click or click Start , and then click Run .
b In the Start Search or Ru n dialog, type cmd.
c Pr ess Enter , or click OK .
2 Type ipconfig , and then click Go or press Enter .
Note: Type ipconfig /all to see additional useful information.
Setting up and us ing the home screen a pplications 21
3 Look for IP Address.
The IP address appears as four sets of numbers sepa rated by periods, such as 123.123.123.123.
For Macintosh users
Note: This is applicabl e only in Mac OS X version 10.5 or l ater.
1 From the Appl e menu, navig ate to:
System Prefer ences > Network
2 Click Ethernet , Wi‑ Fi , or AirPort .
3 Click Advance d > TCP/IP .
4 Look for IPv4 Address.
Accessing the Embedded Web Server The Embedded Web Serve r is the printer Web pa ge that lets you view a nd remotely config ure printer settings even
when you are not physi cally near the print er.
1 Obtain the printer IP add ress:
• From the prin ter control pan el home scree n
• From the TCP/IP se ction in the Network /Ports menu
• By printing a network setup page or menu s ettings page, and t hen finding the TCP/IP section
Note: An IP address a ppears as four set s of numbers separa ted by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP addres s in the address field.
3 Press Enter .
Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.
Customizing the home screen 1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 Do one or more of the foll owing:
• Show or hide the icons of basic pri nter functions.
a Click Sett ings > General Settings > Home screen customization .
b Select the check boxes to specify which icons appear on the home screen.
Note: If you clear a ch eck box beside an ico n, then the icon does no t appear on the home sc reen.
c Cl ick Submit .
• Customize the icon for an application. For more information, see “Finding info rmation about the home screen
applications” on page 23 or see the documentatio n that came with the app lication.
Setting up and us ing the home screen a pplications 22
Understanding the different applica tions Use To
Card Copy Scan and print both sides of a card on a sing le page. For more information, see “Setting up Card Copy”
on page 24.
Fax Scan a document, and then send it to a fax nu mber. For more information , see “Faxing” on page
120.
Forms and Favorites Quickly find and print frequently used online forms d irectly from the printer home s creen. For more
information, see “Setting up Forms and Favorites” on page 23.
Multi Send Scan a document, and then send it to multiple destinations. For more information, see “Setting up
Multi Send” on page 25.
MyShortcut Create shortcuts directly on the printer home screen. For more information, see “Using MyShortcut”
on page 25.
Scan to E‑ mail Scan a document, and then send it to an e ‑mail address. For more infor mation, s ee “E-mai ling” on
page 113.
Scan to Computer Scan a document, and then save it to a predefined folder on a host computer. For more information,
see “Setting up Scan to Computer” on page 148.
Scan to FTP Scan documents directly to a F ile Transfer Protocol (FTP) server. F or more information, see “Scannin g
to an FTP address” on page 145.
Scan to Network Scan a document, and then send it to a networ k shared folder. For more information, see “Se tting
up Scan to Network” on page 26.
Activating the home screen applications Finding information about the home screen applic ations Your printer comes with preinstalled home screen applications. Before you can use these applications, you mus t first
activate and se t up these applica tions using the Embedded Web S erver. For mo re information o n accessing the
Embedded Web Server, see “Accessing the Embedded Web Server” on page 22.
For more information on c onfiguring and using t he home screen applications , do the following:
1 Go to http://support.le xmark.com, and then do either of the following:
• Click Business Soluti ons , and then select the name of the application.
• Click Software and Solution s, and then select either of the following:
– Scan to Network—Find information about the Scan to Network application.
– Other Applica tions—Find informat ion about the o ther applications .
2 Click the Manuals tab, and then select the document for the home screen application.
Setting up Forms and Favorites Note: A later version of th is User's Guid e may contain a direc t link to the Administrator’s Guide of this applica tion. To
check for update s of this User’s Guide , go to
http://sup port.lexmark .com.
Setting up and us ing the home screen a pplications 23
Use To
Streamline work processes by letting you quickly find and print frequently used onlin e forms directly
from the printer home screen.
Note: The printer must have permission to access the network folder, FTP site, or Web si te where the
bookmark is stored. From the computer where the bookmark is stored, use sharing, se curity, and
firewall settings to allow the printe r at least a read access. For help, see the documentation that
came with your operating system.
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 Click Setting s > Apps > Apps Management > Forms a nd Favorites .
3 Click Add , and then customize the settings.
Notes:
• See the mouse-over help beside each field for a descr iption of the sett ing.
• To make sure the location settings of th e bookmark are c orrect, typ e the correct IP address of the host
computer where the bookmark is located. For more informat ion on obtaining the IP address of the host
computer, see “Finding the IP address of th e computer” on page 21.
• Make sure the printer has access rights to the folder where the bookmark is located.
4 Click Apply .
To use the application, touch Forms and Favorites on the printer home screen, and t hen navigate thro ugh form
categories, or search for fo rms based on a form numbe r, name, or description.
Setting up Card Cop y Note: A later version of th is User's Guid e may contain a direc t link to the Administrator' s Guide of this applicati on. To
check for update s of this User's Guide , go to
http://support.le xmark.com.
Use To
Quickly and easily co py insuranc e, identi fication, and other wa llet‑ size cards.
You can scan and print both sides of a card on a single page, saving paper and sh owing the information
on the card in a more convenient manner.
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 Click Setting s > Apps > Apps Management > Car d Copy .
Setting up and us ing the home screen a pplications 24
3 Change the default scann ing options, if neces sary.
• Default tray—Select the default tray to b e used for printing scan images.
• Default number of copies—Specify the number of copies that sho uld automatically print when the application
is used.
• Default contrast set ting—Specify a setting to increase or decrease the level of contrast when a copy of the
scanned card is printed. Select Best for Co ntent if you want th e printer to adjust t he contrast auto matically.
• Default scale sett ing—Set the size of the sca nned card when printed. The defa ult setting is 100% (full size).
• Resolution setting—Adjust the qualit y of the scan ned card.
Notes:
– When scanning a card, make su re the scan resolution is n ot more than 200 dpi for colo r, and 400 dpi for
black and white.
– When scanning multipl e cards, make sure the scan resolution is not more th an 150 dpi for color, and
300 dpi for black and white.
• Print Borders—Select the check box to print the scan image with a border around it.
4 Click Apply .
To use the application, touch Card Copy on the printer home screen, and then follow the instr uctions.
Using MyShortcut Note: A later version of th is User's Guid e may contain a direc t link to the Administrator' s Guide of this applicati on. To
check for update s of this User's Guide , go to
http://support.le xmark.com.
Use To
Create shortcuts on the printer home screen, with settings for u p to 25 frequently used copy, fax, or e-
mail jobs.
To use the application, touch MyShortcut , and then follow the instructions on the printer display.
Setting up Mul ti Send Note: A later version of th is User's Guid e may contain a direc t link to the Administrator' s Guide of this applicati on. To
check for update s of this User's Guide , go to
http://support.le xmark.com.
Use To
Scan a document, and then send the scanned docu ment to multiple destinations.
Note: Make sure there is enough space in the printer hard disk.
Setting up and us ing the home screen a pplications 25
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of
numbers separated by periods, such as 123. 123.123.123.
2 Click Setting s > Apps > Apps Management > Multi Send .
3 From the Profi les section, cli ck Add, and then customize the settings.
Notes:
• See the mouse ‑over help beside ea ch field for a des cription of the setting.
• If you select FTP or Share F older as a destinatio n, then mak e sure the loc ation settin gs of the destinat ion are
correct. Type the correct IP address of the host computer where the specified destination is located. For
more informati on on obtaini ng the IP addres s of the host computer, see “Findi ng the IP address of the
computer” on page 21.
4 Click Apply .
To use the application, touch Multi Se nd on the printer home screen, an d then follow the instruction s on the printer
display.
Setting up Scan to Network Note: A later version of th is User's Guid e may contain a direc t link to the Administrator’s Guide of this applica tion. To
check for update s of this User's Guide , go to
http://support.le xmark.com.
Use To
Scan a document and send it to a shared network folder. You can define up to 30 unique folder
destinations.
Notes:
• The printer must have permission to write to the destinations. F rom the computer where the
destination is specified, use sharin g, security, and firewall settings to al low the printer at least a
write access. For help, see the documentation that came with your operating system.
• The Scan to Network icon appears only when one or more destinations are defined.
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 Click Setting s > Apps > Apps Management > Scan to Network .
3 Specify the destinations, and then customize the settings.
Notes:
• See the mouse-over help beside some of the fields for a description of the setting.
• To make sure th e location se ttings of th e destination are correct, type the correct IP address of the ho st
computer where the specified destination is located. For more inform ation on obtaining the IP address of
the host computer, see “Finding the IP address of t he computer” on page 21.
• Make sure the printer ha s access rights to the folder where the specified destinat ion is located.
4 Click Apply .
Setting up and us ing the home screen a pplications 26
To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the
printer display.
Setting up Remote Operator Panel This application sh ows the printer contr ol panel on your compute r screen and lets you int eract with the print er control
panel, even when you are not physicall y near the network printer . From your computer scre en, you can view the printer
status, release h eld print jobs, create bookmarks, and do other print-related t asks you might norm ally do while standing
at the network p rinter.
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 Click Setting s > Remote Operator Panel Setti ngs.
3 Select the Enabled check box, and then customize the settings.
4 Click Submit .
To use the application, cli ck Remote Operator Panel > Launch VNC Applet .
Exporting and importing a config uration You can export conf iguration setting s into a text file, a nd then import th e file to apply the se ttings to other printers.
1 Open a Web browser, and then type the printer IP addres s in the address field.
Note: View the printer IP address on the printer home screen. The IP add ress appears as four sets of numbers
separated by per iods, such as 123.123 .123.123.
2 To export or import a c onfiguration for one application, do the fo llowing:
a Click Settings > Apps > Apps Management.
b From the list of ins talled applications, c lick the name of the application you want to configure.
c Clic k Configure , and then do either of th e following:
• To export a configuration t o a file, click Export , and then follow the instructions on the computer screen to
save the configurat ion file.
Notes:
– When saving the configuration fil e, you can type a unique file name or use the default name.
– If a "JVM Out of M emory” error occurs , then repeat the export process u ntil the configur ation file is
saved.
• To import a configuration from a file, click Impo rt , and then browse to the sav ed configuration file tha t was
exported from a previously configured printer.
Notes:
– Before importing the configur ation file, you can choose t o preview it first or load it direct ly.
– If a timeout occurs and a blank screen appear s, then refresh the Web browser , and then click Apply.
Setting up and us ing the home screen a pplications 27
3 To export or import a confi guration for multiple ap plications, do the followi ng:
a Click Settings > Import/Ex port .
b Do either of the following:
• To export a configuration file, cl ick Export Embedde d Solutions Set tings File , and then follow the instructio ns
on the computer screen to save the configuration file.
• To import a configuration file, do the follo wing:
1 Click Import Embe dded Solutions Settings File > Choose File , an d then browse to the saved co nfigurat ion
file that was exported from a previous ly configured printer.
2 Click Submit .
Setting up and us ing the home screen a pplications 28
Additional printer setup Installing internal options CAUTION—SHOCK HAZARD: If you are accessing the c ontroller board or ins talling optional hardwa re or
memory devices sometime after s etting up the print er, then turn the printer off, an d unplug the power c ord
from the electrical o utlet before continu ing. If you have any other devices attached to th e printer, then turn
them off as well, and unplu g any cables going int o the printer.
Warning—Pot ential Dam age: Controll er board electronic co mponents are easily damaged by static electricity.
Touch a metal surfac e on the printer before touching a ny controller board electronic com ponents or connecto rs.
Available internal options • Memory card
– DDR3 DIMM
– Flash memory
• Fonts
• Firmware cards
– Forms barcode
– PRESCRIBE
– IPDS
– Printcryption
• Lexmark
TM
Internal Sol utions Ports (I SP)
– Parallel 1284-B interface
– MarkNet
TM
N8350 802.11 b/g/n wireless printer server
– MarkNet N8130 10/100 fiber interface
– RS-232-C serial interface
Additional print er setup 29
Accessing the controller board Note: This task requires a flat‑ head screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the c ontroller board or ins talling optional hardwa re or
memory devices sometime after s etting up the print er, then turn the printer off, an d unplug the power c ord
from the electrical o utlet before continu ing. If you have any other devices attached to th e printer, then turn
them off as well, and unplu g any cables going int o the printer.
1 Open the controller board access cover.
2 Using a screwdriver, loosen th e screws on the controller board shield.
Additional print er setup 30