HP LaserJet 5200L Series printers
User Guide
HP LaserJet 5200L Series printers
User Guide
Copyright and License
Trademark Credits
© 2007 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: Q7547-90918
ion 2, 6/2009
Edit
Adobe® and PostScript are trademarks of
Adobe Systems Incorporated.
Linux is a U.S. registered trademark of Linus
Torvalds.
Microsoft®, Windows®, and Windows NT®
are U.S. registered trademarks of Microsoft
Corp.
UNIX® is a registered trademark of The
Open Group.
Table of contents
1 Printer basics
Quick access to printer information ...................................................................................................... 2
Printer at a glance ................................................................................................................................ 3
Features at a glance ............................................................................................................................ 4
Walkaround .......................................................................................................................................... 5
Printer parts ......................................................................................................................... 5
Interface ports ...................................................................................................................... 6
Printer software .................................................................................................................................... 7
Printer drivers ...................................................................................................................... 7
Driver Autoconfiguration ...................................................................................... 7
Update Now ........................................................................................................ 8
HP Driver Preconfiguration ................................................................................. 8
Additional drivers ................................................................................................................. 8
Opening the printer drivers .................................................................................................. 9
Software for Macintosh computers ...................................................................................... 9
Installing Macintosh printing system software for direct connections
(USB) ................................................................................................................ 10
To remove software from Macintosh operating systems ................................... 10
UNIX .................................................................................................................................. 10
Linux .................................................................................................................................. 10
Utilities ............................................................................................................................... 11
HP Easy Printer Care software ......................................................................... 11
Other components and utilities .......................................................................... 11
Selecting print media .......................................................................................................................... 12
Supported media sizes ...................................................................................................... 12
Supported media types ...................................................................................................... 13
2 Control panel
Overview ............................................................................................................................................ 16
Control-panel layout ........................................................................................................................... 17
Using the control-panel menus ........................................................................................................... 19
To use the menus .............................................................................................................. 19
Show Me How menu .......................................................................................................................... 20
Retrieve Job menu ............................................................................................................................ 21
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Information menu ............................................................................................................................... 22
Paper Handling menu ......................................................................................................................... 23
Configure Device menu ...................................................................................................................... 25
Printing submenu ............................................................................................................... 25
Print Quality submenu ....................................................................................................... 27
System Setup submenu ..................................................................................................... 29
I/O submenu ...................................................................................................................... 33
Resets submenu ................................................................................................................ 34
Diagnostics menu ............................................................................................................................... 35
Service menu ..................................................................................................................................... 35
Changing printer-control-panel configuration settings ........................................................................ 36
Changing control-panel settings ........................................................................................ 36
To change a control-panel setting ..................................................................... 36
Tray-behavior options ........................................................................................................ 36
Sleep Delay ....................................................................................................................... 38
Personality ......................................................................................................................... 38
Clearable warnings ............................................................................................................ 39
Auto continue ..................................................................................................................... 39
Cartridge low ...................................................................................................................... 40
Cartridge-out response ...................................................................................................... 40
Jam recovery ..................................................................................................................... 41
RAM disk ........................................................................................................................... 41
Language ........................................................................................................................... 41
3 Input/output (I/O) configuration
Parallel configuration .......................................................................................................................... 44
USB configuration .............................................................................................................................. 45
Connecting the USB cable ................................................................................................. 45
4 Printing tasks
Controlling print jobs ........................................................................................................................... 48
Source ............................................................................................................................... 48
Type and Size .................................................................................................................... 48
Priority for print settings ..................................................................................................... 48
Gaining access to printer driver settings ............................................................................ 49
Using print media ............................................................................................................................... 50
Paper to avoid .................................................................................................................... 50
Paper that can damage the printer .................................................................................... 50
Configuring output bins ...................................................................................................................... 51
Printing to the top output bin .............................................................................................. 51
Printing to the rear output bin ............................................................................................ 52
Configuring trays ................................................................................................................................ 53
Loading tray 1 (multipurpose tray) ..................................................................................... 53
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To load tray 1 .................................................................................................... 53
Customizing tray 1 operation ............................................................................................. 54
Loading tray 2 (250-sheet tray) ......................................................................................... 55
To load tray 2 .................................................................................................... 55
Printing on special media ................................................................................................................... 58
Printing on letterhead, prepunched, or preprinted paper (single-sided) ........................... 58
Guidelines for printing on letterhead or preprinted forms .................................. 59
Printing on envelopes ........................................................................................................ 59
To load envelopes in tray 1 ............................................................................... 59
Printing on labels ............................................................................................................... 61
Guidelines for printing on labels ........................................................................ 61
Printing on transparencies ................................................................................................. 61
Guidelines for printing on transparencies .......................................................... 61
Printing on rotated media .................................................................................................. 62
Printing full-bleed images ................................................................................................. 63
Printing on custom-size media .......................................................................................... 63
Guidelines for printing custom-size paper ......................................................... 63
Setting custom paper sizes ............................................................................... 63
Loading custom-size media in tray 2 ................................................................. 64
Printing on vellum ............................................................................................................. 66
Printing on glossy paper .................................................................................................... 66
Colored paper .................................................................................................................... 66
Heavy paper ...................................................................................................................... 66
HP LaserJet Tough paper .................................................................................................. 67
Recycled paper .................................................................................................................. 67
Printing and paper storage environment ............................................................................................ 68
Printing on both sides (duplexing) ...................................................................................................... 69
Paper orientation for printing on both sides ....................................................................... 69
Layout options for printing on both sides ........................................................................... 69
To print on both sides ........................................................................................................ 70
Using features in the Windows printer driver ...................................................................................... 71
Creating and using quick sets ............................................................................................ 71
Using watermarks .............................................................................................................. 71
Resizing documents .......................................................................................................... 72
Setting a custom paper size from the printer driver ........................................................... 72
Using different paper and printing covers .......................................................................... 72
Printing a blank first page .................................................................................................. 73
Printing multiple pages on one sheet of paper .................................................................. 73
Using features in the Macintosh printer driver .................................................................................... 74
Creating and using presets ................................................................................................ 74
Printing a cover page ......................................................................................................... 74
Printing multiple pages on one sheet of paper .................................................................. 74
Printing on both sides of the paper .................................................................................... 75
Managing special printing situations .................................................................................................. 76
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Printing a different first page .............................................................................................. 76
Stopping a print request ..................................................................................................... 76
Managing stored jobs ......................................................................................................................... 77
Managing memory .............................................................................................................................. 78
5 Managing the printer
Using printer information pages ......................................................................................................... 80
Using the HP Easy Printer Care software .......................................................................................... 81
Supported operating systems ............................................................................................ 81
Supported browsers ........................................................................................................... 81
To open the HP Easy Printer Care software ...................................................................... 81
HP Easy Printer Care software sections ............................................................................ 81
Using the HP Printer Utility for Macintosh .......................................................................................... 83
Opening the HP Printer Utility ............................................................................................ 83
HP Printer Utility features .................................................................................................. 83
6 Maintenance
Managing supplies ............................................................................................................................. 86
Supplies life ....................................................................................................................... 86
Approximate print-cartridge replacement intervals ............................................................ 86
Managing the print cartridge .............................................................................................. 86
Replacing supplies and parts ............................................................................................................. 88
Supply replacement guidelines .......................................................................................... 88
Changing the print cartridge .............................................................................................. 88
Cleaning the printer ............................................................................................................................ 91
To clean the printer using the printer control panel ........................................................... 91
To stop the current print job from the printer control panel ............................... 76
To stop the current print job from the software program ................................... 76
Print-cartridge life expectancy ........................................................................... 86
Print-cartridge storage ....................................................................................... 86
HP print cartridges ............................................................................................ 86
HP policy on non-HP print cartridges ................................................................ 86
Print-cartridge authentication ............................................................................ 87
HP fraud hotline and Web site .......................................................................... 87
To change the print cartridge ............................................................................ 88
7 Problem solving
Basic troubleshooting checklist .......................................................................................................... 94
Factors that affect printer performance .............................................................................. 94
Troubleshooting flowchart .................................................................................................................. 95
Step 1: Does READY appear on the control-panel display? ............................................. 95
Step 2: Can you print a configuration page? .................................................................... 95
Step 3: Can you print from a program? ............................................................................ 96
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Step 4: Does the job print as expected? ............................................................................ 97
Step 5: Does the printer select the trays? .......................................................................... 98
Solving general printing problems ...................................................................................................... 99
Control-panel message types ........................................................................................................... 102
Control-panel messages .................................................................................................................. 103
Guidelines for using paper ............................................................................................................... 115
Printing special pages ...................................................................................................................... 116
Common causes of jams .................................................................................................................. 117
Jam locations ................................................................................................................................... 118
Jam recovery ................................................................................................................... 118
Clearing jams ................................................................................................................................... 119
Clearing jams from the input-tray areas ........................................................................... 119
Clearing jams from the print-cartridge area ..................................................................... 120
Clearing jams from the output-bin areas .......................................................................... 122
Solving repeated jams ..................................................................................................... 123
Troubleshooting print-quality problems ............................................................................................ 125
Print-quality problems associated with media .................................................................. 125
Print-quality problems associated with the environment .................................................. 125
Print-quality problems associated with jams .................................................................... 125
Image defect examples .................................................................................................... 125
Light print (partial page) .................................................................................................. 127
Light print (entire page) ................................................................................................... 127
Specks ............................................................................................................................ 128
Dropouts ......................................................................................................................... 128
Lines ............................................................................................................................... 129
Gray background ............................................................................................................ 129
Toner smear ................................................................................................................... 130
Loose toner ..................................................................................................................... 130
Repeating defects ........................................................................................................... 131
Repeating image ............................................................................................................. 131
Misformed characters ..................................................................................................... 131
Page skew ....................................................................................................................... 132
Curl or wave .................................................................................................................... 132
Wrinkles or creases ........................................................................................................ 133
Vertical white lines .......................................................................................................... 133
Tire tracks ....................................................................................................................... 134
White spots on black ....................................................................................................... 134
Scattered lines ................................................................................................................ 134
Blurred print .................................................................................................................... 135
Random image repetition ................................................................................................ 135
Troubleshooting common Windows problems ................................................................................ 137
Troubleshooting common Macintosh problems ................................................................................ 138
Troubleshooting Linux problems ...................................................................................................... 140
Troubleshooting common PostScript problems ................................................................................ 141
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General problems ............................................................................................................ 141
Appendix A Supplies and accessories
Order parts, accessories, and supplies ............................................................................................ 144
Order directly from HP ..................................................................................................... 144
Order through service or support providers ..................................................................... 144
Order directly through the HP Easy Printer Care software .............................................. 144
Part numbers .................................................................................................................................... 145
Print cartridge .................................................................................................................. 145
Memory ............................................................................................................................ 145
Cables and interfaces ...................................................................................................... 145
Print media ....................................................................................................................... 145
Appendix B Service and support
Hewlett-Packard limited warranty statement .................................................................................... 149
Print cartridge limited warranty statement ........................................................................................ 150
Customer Self Repair Warranty Service .......................................................................................... 151
End User License Agreement .......................................................................................................... 152
Customer support ............................................................................................................................. 154
HP maintenance agreements ........................................................................................................... 155
On-site service agreements ............................................................................................. 155
Next-day on-site service .................................................................................. 155
Weekly (volume) on-site service ..................................................................... 155
Repacking the printer ....................................................................................................... 155
Extended warranty ........................................................................................................... 156
Appendix C Specifications
Physical specifications ..................................................................................................................... 158
Electrical specifications .................................................................................................................... 158
Acoustic emissions ........................................................................................................................... 158
Operating environment ..................................................................................................................... 159
Paper specifications ......................................................................................................................... 160
Envelopes ........................................................................................................................ 160
Envelopes with double side seams ................................................................. 160
Envelopes with adhesive strips or flaps .......................................................... 161
Envelope margins ........................................................................................... 161
Envelope storage ............................................................................................ 161
Labels .............................................................................................................................. 161
Label construction ........................................................................................... 162
Transparencies ................................................................................................................ 162
Appendix D Regulatory information
FCC regulations ............................................................................................................................... 164
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Environmental product stewardship program ................................................................................... 165
Protecting the environment .............................................................................................. 165
Ozone production ............................................................................................................ 165
Power consumption ......................................................................................................... 165
Toner consumption .......................................................................................................... 165
Paper use ........................................................................................................................ 165
Plastics ............................................................................................................................ 165
HP LaserJet printing supplies .......................................................................................... 165
HP printing supplies returns and recycling program information ..................................... 165
Paper ............................................................................................................................... 166
Material restrictions .......................................................................................................... 16 6
Disposal of waste equipment by users in private households in the European Union ... . 167
Material Safety Data Sheet (MSDS) ................................................................................ 167
For more information ....................................................................................................... 167
Declaration of conformity .................................................................................................................. 168
Declaration of conformity ................................................................................................. 168
Safety statements ............................................................................................................................. 169
Laser safety ..................................................................................................................... 169
Canadian DOC regulations .............................................................................................. 169
VCCI statement (Japan) .................................................................................................. 169
Power cord statement (Japan) ......................................................................................... 169
EMI statement (Korea) ..................................................................................................... 169
Laser statement for Finland ............................................................................................. 170
Appendix E Working with memory
Overview .......................................................................................................................................... 172
Installing printer memory .................................................................................................................. 173
To install printer memory ................................................................................................. 173
Checking DIMM installation .............................................................................................................. 177
Saving resources (permanent resources) ....................................................................................... 178
Enabling memory for Windows ......................................................................................................... 179
Appendix F Printer commands
Understanding PCL 6 and PCL 5e printer command syntax ........................................................... 182
Combining escape sequences ......................................................................................... 182
Using escape characters ................................................................................................. 183
Selecting PCL 6 and PCL 5 fonts ................................................................................... 183
Common PCL 6 and PCL 5 printer commands ............................................................... 184
Glossary ........................................................................................................................................................... 189
Index ................................................................................................................................................................. 191
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1 Printer basics
Now that the printer is set up and ready to use, take a few moments to familiarize yourself with the
printer. This chapter contains basic information about the printer features:
Quick access to printer information
●
Printer at a glance
●
Features at a glance
●
Walkaround
●
Printer software
●
Selecting print media
●
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Quick access to printer information
Several references are available for use with this printer. See www.hp.com/support/lj5200l.
Guide Description
Getting started guide Provides step-by-step instructions for installing and setting up the printer.
User guide Provides detailed information for using and troubleshooting the printer. Available on the
printer CD.
Online Help Provides information about options that are available in the printer drivers. To view a Help
file, open the online Help through the printer driver.
2 Chapter 1 Printer basics ENWW
Printer at a glance
HP LaserJet 5200L
Prints up to 25 pages-per-minute (ppm)
●
32 megabytes (MB) of random access memory (RAM), upgradable up to 128 MB
●
100-sheet multipurpose tray (tray 1), 250-sheet input tray (tray 2), and 250-sheet output bin
●
Hi-Speed universal serial bus (USB) 2.0 port and IEEE 1284-compliant parallel port
●
One open dual inline memory module (DIMM) slot
●
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Features at a glance
Feature Description
Performance
User interface
Printer drivers
Resolution
Storage features
Fonts
Accessories
Connectivity
460 MHz processor
●
Control-panel help
●
Show Me How help topics in the control panel
●
HP Easy Printer Care software (a Windows®-based status and troubleshooting tool)
●
Windows and Macintosh printer drivers
●
HP PCL 5e
●
HP PCL 6
●
PostScript® 3 emulation
●
Produces 600-dots-per-inch (dpi) print quality for fast, high-quality printing of business text and
●
graphics
Fonts, forms, and other macros
●
Job retention
●
80 internal fonts available for both PCL and PostScript 3 emulation
●
80 printer-matching screen fonts in TrueType format available with the software solution
●
100-pin 133 MHz dual inline memory modules (DIMMs)
●
IEEE 1284-compliant parallel connection
●
Environmental features
Supplies
Accessibility
Hi-Speed USB 2.0 connection
●
Sleep delay setting
●
The supplies status page contains information about toner level, page count, and estimated
●
pages remaining.
The printer checks for and authentic HP print cartridge at cartridge installation.
●
Internet-enabled supply-ordering capabilities (using HP Easy Printer Care software)
●
The online user guide is compatible with text screen-readers.
●
The print cartridge can be installed and removed by using one hand.
●
All doors and covers can be opened by using one hand.
●
Media can be loaded in tray 1 by using one hand.
●
4 Chapter 1 Printer basics ENWW
Walkaround
Printer parts
Before using the printer, familiarize yourself with the parts of the printer.
1
2
3
4
7
6
5
1 Top output bin
2 Long-media extension
3 Latch to open the front cover (provides access to the print cartridge)
4 Tray 1 (pull to open)
5 Tray 2
6 Control panel
7 Right-side cover (provides access to DIMMs)
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10
8
8 On/off switch
9 Interface ports (see Interface ports on page 6)
10 Rear output bin (pull to open)
Interface ports
The printer has two ports for connecting to a computer.
9
1
2
1 IEEE 1284B-compliant parallel connection
2 Hi-Speed USB 2.0 connection
6 Chapter 1 Printer basics ENWW
Printer software
The printing-system software is included with the printer. See the getting started guide for installation
instructions.
The printing system includes software for end users and network administrators, and printer drivers for
access to the printer features and communication with the computer.
NOTE: For a list of printer drivers and updated HP printer software, go to www.hp.com/go/
lj5200l_software.
Printer drivers
Printer drivers allow you to gain access to the printer features and allow the computer to communicate
with the printer (using a printer language). Check the installation notes and readme files on the printer
CD for additional software and languages.
The HP LaserJet 5200L printer uses the PCL 5e, PCL 6, and PostScript 3 emulation printer description
language (PDL) drivers.
Use the PCL 6 printer driver for the best overall performance.
●
Use the PCL 5 printer driver for general office printing.
●
Use the PS driver for printing from PostScript-based programs, for compatibility with PostScript
●
Level 3 needs, or for PS flash font support.
Operating system
Windows 98, Windows Millennium (Me)
Windows 2000
Windows XP (32-bit2 and 64-bit3)
Windows Server 2003 (32-bit)
Windows Server 2003 (64-bit)
Windows Vista (32–bit2 and 64–bit3)
Mac OS X V10.2 and later
1
Not all printer features are available from all drivers or operating systems.
2
For Windows 2000, Windows XP (32-bit), and Windows Vista (32-bit), download the PCL 5 driver from www.hp.com/go/
lj5200l_software.
3
For Windows XP (64-bit) and Windows Vista (64–bit), download the PCL 6 driver from www.hp.com/go/lj5200l_software.
1
2
PCL 5e PCL 6 PS 3 emulation
The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.
Driver Autoconfiguration
The HP LaserJet PCL 6 and PCL 5e drivers for Windows and the PS drivers for Windows 2000 and
Windows XP feature automatic discovery and driver configuration for printer accessories at the time of
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installation. Accessories that the Driver Autoconfiguration supports are dual inline memory modules
(DIMMs). If the environment supports bidirectional communication, the installer presents Driver
Autoconfiguration as an installable component by default for a typical installation and for a custom
installation.
Update Now
If you have modified the configuration of the HP LaserJet 5200L printer since installation, the driver can
be automatically updated with the new configuration in environments that support bidirectional
communication. To change the configuration automatically, complete the following steps:
1. On the Windows taskbar, click Start, and then click Printers. Right-click the printer, and then click
Properties.
2. In the Properties dialog box, click the Device Settings tab.
3. Under Installable Options, click Automatic Configuration.
4. In the drop-down box, click Update Now, and then click Apply.
NOTE: The Update Now feature is not supported in environments where shared Windows NT® 4.0,
Windows 2000, or Windows XP clients are connected to Windows NT 4.0, Windows 2000, or
Windows XP hosts.
HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize and
distribute HP software in managed corporate printing environments. Using HP Driver Preconfiguration,
information technology (IT) administrators can preconfigure the printing and device defaults for
HP printer drivers before installing the drivers. For more information, see the HP Driver Preconfiguration
Support Guide, which is available at
Additional drivers
The following drivers are not included on the CD, but are available from www.hp.com/go/
lj5200l_software.
UNIX® model scripts
●
Linux drivers
●
www.hp.com/support/lj5200l.
8 Chapter 1 Printer basics ENWW
Opening the printer drivers
Operating System To change the settings for all
print jobs until the software
program is closed
Windows 98 and Me 1. On the File menu in the
Windows 2000, XP,
and Server 2003
Mac OS X V10.2 or
later
software program, click
Print.
2. Select the driver, and then
click Properties.
The steps can vary; this
procedure is most common.
1. On the File menu in the
software program, click
Print.
2. Select the driver, and then
click Properties or
Preferences.
The steps can vary; this
procedure is most common.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
To change the default settings
for all print jobs
1. Click Start, click Settings,
and then click Printers.
2. Right-click the driver icon,
and then select
Properties.
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select Printing
Preferences.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
3. On the Presets pop-up
menu, click Save as and
type a name for the preset.
To change the product
configuration settings
1. Click Start, click Settings,
and then click Printers.
2. Right-click the driver icon,
and then select
Properties.
3. Click the Configure tab.
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select
Properties.
3. Click the Device Settings
tab.
1. In the Finder, on the Go
menu, click Applications.
2. Open Utilities, and then
open Print Center (Mac OS
X V10.2) or Printer Setup
Utility (Mac OS X V10.3 or
Mac OS X V10.4).
3. Click on the print queue.
Software for Macintosh computers
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
The printing system software includes the following components:
PostScript Printer Description (PPD) files
●
The PPDs, in combination with the Apple PostScript printer drivers, provide access to printer
features. Use the Apple PostScript printer driver that comes with the computer.
HP Printer Utility
●
These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.
4. On the Printers menu, click
Show Info.
5. Click the Installable
Options menu.
NOTE: Configuration settings
might not be available in Classic
mode.
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Use the HP Printer Utility to set up printer features that are not available in the printer driver:
Name the printer.
◦
Assign an internet protocol (IP) address to the printer.
◦
Download files and fonts.
◦
You can use the HP Printer Utility when your printer uses a universal serial bus (USB) cable. For
more information, see
NOTE: The HP Printer Utility is supported for Mac OS X V10.2 or later.
Using the HP Printer Utility for Macintosh on page 83.
Installing Macintosh printing system software for direct connections (USB)
NOTE: Macintosh computers do not support parallel port connections.
The Apple PostScript driver must be installed in order to use the PPD files. Use the Apple PostScript
driver that came with your Macintosh computer.
1. Connect a USB cable between the USB port on the printer and the USB port on the computer. Use
a standard 2-meter (6.56-foot) USB cable.
2. Insert the printer CD into the CD-ROM drive and run the installer. If the CD menu not run
automatically, double-click the CD icon on the desktop.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
USB queues are created automatically when the printer is attached to the computer. However, the
queue will use a generic PPD if the installer has not been run before the USB cable is connected.
Complete the following steps to change the queue PPD.
5. Open the Print Center or Printer Setup Utility.
6. Select the correct printer queue, and then click Show Info to open the Printer Info dialog box.
7. In the pop-up menu, select Printer Model, and then, in the pop-up menu in which Generic is
selected, select the correct PPD for the printer.
8. Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the printer CD or the flyer that came in the printer box for help.
To remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
UNIX
For HP-UX and Solaris networks, go to www.hp.com/support/net_printing to download the HP Jetdirect
printer installer for UNIX.
Linux
For information, go to www.hp.com/go/linuxprinting.
10 Chapter 1 Printer basics ENWW
Utilities
The printer is equipped with several utilities that make it easy to monitor and manage the printer.
HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
Checking the printer status
●
Checking the supplies status
●
Setting up alerts
●
Viewing printer documentation
●
Gaining access to troubleshooting and maintenance tools
●
Perform a complete software installation in order to use the HP Easy Printer Care software.
Other components and utilities
Windows Macintosh OS
Software installer — automates the printing system
●
installation
Online Web registration
●
PostScript Printer Description files (PPDs) — use with the
●
Apple PostScript drivers that come with the Mac OS
The HP Printer Utility—change printer settings, view
●
status, and set up printer-event notification from a Mac.
This utility is supported for Mac OS X V10.2 and later.
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Selecting print media
This printer accepts a variety of media, such as cut-sheet paper, including up to 100% recycled fiber
content paper; envelopes; labels; transparencies; and custom-size paper. Properties such as weight,
composition, grain, and moisture content are important factors that affect printer performance and output
quality. Paper that does not meet the guidelines that are outlined in this manual can cause the following
problems:
Poor print quality
●
Increased jams
●
Premature wear on the printer, requiring repair
●
NOTE: Some paper might meet all of the guidelines in this manual and still not produce satisfactory
results. This might be the result of improper handling, unacceptable temperature and humidity levels,
or other variables over which Hewlett-Packard has no control. Before purchasing large quantities of
media, make sure that it meets the requirements that are specified in this user guide and in the
HP LaserJet Printer Family Print Media Guide, which is available for download at
support/ljpaperguide. Always test paper before buying large quantities.
CAUTION: Using media that does not meet HP specifications can cause problems for the printer,
requiring repair. This repair is not covered by the HP warranty or service agreements.
Supported media sizes
http://www.hp.com/
Media size Dimensions Tray 1 Tray 2 Duplex
Letter 216 x 279 mm (8.5 x 11 in)
60 to 199 g/m
Letter-R 279 x 216 mm (11 x 8.5 in)
A4 211 x 297 mm (8.3 x 11.7 in)
A4-R 297 x 211 mm (11.7 x 8.3 in)
Legal 216 x 356 mm (8.5 x 14 in)
Executive 185 x 267 mm (7.3 x 10.5 in)
Executive (JIS) 216 x 330 mm (8.5 x 13 in)
A5 147 x 211 mm (5.8 x 8.3 in)
B5 (JIS) 183 x 257 mm (7.2 x 10.1 in)
11 x 17 279 x 432 mm (11 x 17 in)
A3 297 x 419 mm (11.7 x 16.5 in)
2
(16 to 53 lb)
1
B4 (JIS) 257 x 363 mm (10.1 x 14.3 in)
8K 269 x 391 mm (10.6 x 15.4 in)
12 Chapter 1 Printer basics ENWW
Media size Dimensions Tray 1 Tray 2 Duplex
8K 259 x 368 mm (10.2 x 14.5 in)
8K 273 x 394 mm (10.75 x 15.5 in)
16K 184 x 260 mm (7.24 x 10.24 in)
16K 195 x 270 mm (7.68 x 10.63 in)
16K 273 x 197 mm (10.75 x 7.75 in)
Statement 140 x 216 mm (5.5 x 8.5 in)
12 x 18 305 x 457 mm (12 x 18 in)
A6 105 x 148 mm (4.14 x 5.83 in)
RA3 305 x 430 mm (12 x 16.93 in)
B6 128 x 182 mm (5.1 x 7.2 in)
S Postcard (JIS) 100 x 148 mm (3.94 x 5.83 in)
1
D Postcard (JIS) 148 x 200 mm (5.83 x 7.87 in)
Envelope #10 105 x 241 mm (4.13 x 9.5 in)
Envelope Monarch 98 x 191 mm (3.87 x 7.5 in)
Envelope C5 162 x 229 mm (6.38 x 9 in)
Envelope DL 110 x 220 mm (4.33 x 8.66 in)
Envelope B5 176 x 250 mm (6.93 x 9.84 in)
Custom
1
For more information about duplexing, see Printing on both sides (duplexing) on page 69.
For more information about using print media, see Paper specifications on page 160.
Supported media types
Media type Weight Tray 1 Tray 2 Duplex
Plain
60 to 199 g/m2 (16 to 53 lb)
1
Plain
Preprinted
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m
2
(16 to 32 lb)
ENWW Selecting print media 13
Media type Weight Tray 1 Tray 2 Duplex
1
Letterhead
60 to 120 g/m2 (16 to 32 lb)
Transparency 0.10 to 0.14 mm thick (4.7 to 5 mils
thick)
Prepunched
Bond
Recycled
Envelopes
Colored paper
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
75 to 90 g/m2 (20 to 24 lb)
60 to 120 g/m2 (16 to 32 lb)
Labels 0.10 to 0.14 mm thick (4.7 to 5 mils
thick)
Cardstock
135 to 176 g/m2 (36 to 47 lb)
Rough
Light
Vellum
60 to 75 g/m2 (16 to 20 lb)
60 to 120 g/m2 (16 to 32 lb)
Tough Paper 0.10 to 0.14 mm thick (4.7 to 5 mils
thick)
Postcard
Custom
1
For more information about duplexing, see Printing on both sides (duplexing) on page 69.
135 to 176 g/m2 (36 to 47 lb)
60 to 199 g/m
2
(16 to 53 lb)
14 Chapter 1 Printer basics ENWW
2 Control panel
This section explains the printer control panel and menus:
Overview
●
Control-panel layout
●
Using the control-panel menus
●
Show Me How menu
●
Retrieve Job menu
●
Information menu
●
Paper Handling menu
●
Configure Device menu
●
Diagnostics menu
●
Service menu
●
Changing printer-control-panel configuration settings
●
ENWW 15
Overview
You can perform most routine printing tasks from the computer by using the program or printer driver.
These two methods are the most convenient way to control the printer, and they will override the printercontrol-panel settings. See the Help file for your program, or, for more information about gaining access
to the printer driver, see
You can also control the printer by changing settings at the printer control panel. Use the control panel
to gain access to printer features that the program or printer driver do not support.
You can print a menu map at the printer control panel that shows the settings with the currently selected
values (see
Some menus or menu items appear only if certain options are installed in the printer.
Opening the printer drivers on page 9.
Using printer information pages on page 80).
16 Chapter 2 Control panel ENWW
Control-panel layout
The control-panel display gives you complete, timely information about the printer and print jobs. Menus
provide access to printer functions and detailed information.
The message and prompt areas of the display alert you to the state of the printer and tell you how to
respond.
1
11
10
2
?
9
8
7
Shows status information, menus, help information, and error
●
messages.
Provides information about the message on the control-panel display.
●
Opens and closes the menus.
●
On: The printer is online and ready to accept data to print.
●
Off: The printer cannot accept data because it is offline (paused) or has
●
experienced an error.
Data
5
Stop
Attention
6
Menu
3
Ready
4
Number Button or light Function
1 Control-panel display
2
3 Menu button
4 Ready light
Help ( ) button
Blinking: The printer is going offline. The printer stops processing the
●
current print job and expels all of the active pages from the paper path.
5 Data light
6 Attention light
7 Stop button
On: The printer has data to print, but is waiting to receive all of the data.
●
Off: The printer has no data to print.
●
Blinking: The printer is processing or printing the data.
●
On: The printer has experienced a problem. Make note of the message
●
on the control-panel display, and then turn the printer off and on. See
Control-panel messages on page 103 for help in resolving problems.
Off: The printer is functioning without error.
●
Blinking: Action is required. See the control-panel display.
●
Cancels the current print job in process and expels all of the active
●
pages from the paper path. The time that it takes to cancel the job
depends on the size of the print job. (Press the button only once.) Also
clears continuable errors that are associated with the canceled job.
NOTE: The control-panel lights cycle while the print job is cleared from both
the printer and the computer, and then the printer returns to the Ready state.
ENWW Control-panel layout 17
Number Button or light Function
8
9
10
11
Down ( ) button
Select ( ) button
Back ( ) button
Up ( ) button
Navigates to the next item in the list, or decreases the value of numeric
●
items
Clears an error condition when the condition is clearable
●
Saves the selected value for an item
●
Performs the action that is associated with the item that is highlighted
●
on the control-panel display
Backs up one level in the menu tree or backs up one numeric entry
●
Closes menus if held down for more than 1 second
●
Navigates to the previous item in the list, or increases the value of
●
numeric items
18 Chapter 2 Control panel ENWW
Using the control-panel menus
To gain access to the control-panel menus, complete the steps below.
To use the menus
1. Press Menu.
2. Press
3. Press
4. Press
or to navigate the listings.
to select the appropriate option.
to return to the previous level.
5. Press Menu to exit the menu.
6.
Press
to see additional information about a menu.
The following are the main menus.
Main menus SHOW ME HOW
RETRIEVE JOB
INFORMATION
PAPER HANDLING
CONFIGURE DEVICE
DIAGNOSTICS
SERVICE
ENWW Using the control-panel menus 19
Show Me How menu
Each choice in the SHOW ME HOW menu prints a page that provides more information.
Item Explanation
CLEAR JAMS Prints a page that shows how to clear media jams.
LOAD TRAYS Prints a page that shows how to load the printer input trays.
LOAD SPECIAL MEDIA Prints a page that shows how to load special media, such as envelopes and transparencies.
PRINT BOTH SIDES Prints a page that shows how to use the two-sided (duplex) printing function.
SUPPORTED PAPER Prints a page that shows supported media weights and sizes for the printer.
MORE HELP Prints a page that shows links to additional help on the Web.
20 Chapter 2 Control panel ENWW
Retrieve Job menu
This menu provides a list of the stored jobs in the printer and access to all the job storage features. You
can print or delete these jobs at the printer control panel. You must have 80 MB of memory installed to
use this feature. See
NOTE: If you turn the printer power off, all stored jobs are deleted.
Item Values Explanation
Managing stored jobs on page 77 for more information about using this menu.
USER [X] [JOBNAME]
ALL PRIVATE JOBS
NO STORED JOBS
USER [X]: The name of the person who sent the job.
[JOBNAME]: The name of the job stored in the printer.
Select one of your jobs or all of your private jobs that were
assigned a personal identification number (PIN) in the printer
driver.
PRINT: Prints the selected job. PIN REQUIRED TO
●
PRINT: A prompt that appears for jobs that were
assigned a PIN in the printer driver. You must enter the
PIN to print the job. COPIES: You can select the
number of copies that you want to print (1 to 32000).
DELETE: Deletes the selected job from the printer. PIN
●
REQUIRED TO DELETE: A prompt that appears for
jobs that were assigned a PIN in the printer driver. You
must enter the PIN to delete the job.
ALL PRIVATE JOBS: Appears if two or more private jobs
are stored in the printer. Selecting this item prints all of the
private jobs that are stored in the printer for that user, after
the correct PIN is entered.
NO STORED JOBS: Indicates that no stored jobs are
available to print or delete.
ENWW Retrieve Job menu 21
Information menu
The INFORMATION menu contains printer information pages that give details about the printer and its
configuration. Scroll to the information page that you want, and then press
.
For more information about any of the printer information pages, see
Using printer information pages
on page 80.
Item Explanation
PRINT MENU MAP Prints the control panel menu map that shows the layout and current settings for the printer
control-panel menu items.
PRINT CONFIGURATION Prints the current printer configuration. If an HP Jetdirect print server is installed, an
PRINT SUPPLIES STATUS
PAGE
PRINT USAGE PAGE Prints a page that shows a count of all paper sizes that have passed through the printer, lists
PRINT PCL FONT LIST Prints a PCL font list that shows all the PCL fonts that are currently available to the printer.
PRINT PS FONT LIST Prints a PS font list that shows all the PS fonts that are currently available to the printer.
HP Jetdirect configuration page will print out as well.
Prints a supplies status page that shows the supplies levels for the printer, an approximate
number of pages remaining, cartridge-usage information, the serial number, a page count,
and ordering information. This page is available only if you are using genuine HP supplies.
whether they were one-sided or two-sided, and shows a page count.
22 Chapter 2 Control panel ENWW
Paper Handling menu
If paper-handling settings are correctly configured at the printer control panel, you can print by selecting
the type and size of media in the program or the printer driver. For more information about configuring
for media types and sizes, see
media types and sizes, see
on page 160.
Some items on this menu (such as duplex and manual feed) are available in the program or the printer
driver (if the appropriate driver is installed). Program and printer-driver settings override control-panel
settings. For more information, see
Item Values Explanation
Supported media sizes on page 12 and Paper specifications
Controlling print jobs on page 48. For more information about supported
Printer drivers on page 7.
TRAY 1 SIZE List of available media
sizes for tray 1
TRAY 1 TYPE List of available media
types for tray 1
TRAY 2 SIZE List of available media
sizes
TRAY 2 TYPE List of available media
types
Use this item to set the value to correspond with the media size
that is currently loaded in tray 1. See
on page 12 for a list of available sizes. The default setting is
ANY SIZE.
ANY SIZE: If both the type and size for tray 1 are set to ANY,
the printer will pull media from tray 1 first if media is loaded in
the tray.
A size other than ANY SIZE: The printer does not pull from this
tray unless the type or size of the print job matches the type and
size that is loaded in this tray.
Use this item to set the value to correspond with the type of
media that is currently loaded in tray 1. See
sizes on page 12 for a list of available types. The default setting
is ANY TYPE.
ANY TYPE: If both the type and size for tray 1 are set to ANY,
the printer will pull media from tray 1 first if the media is loaded
in the tray.
A type other than ANY TYPE: The printer does not pull from this
tray.
The tray automatically detects the media size based on the
media-size wheel setting in the tray. The default setting is either
LTR (letter) for 100 V engines or A4 for 200 V engines.
Sets the value to correspond with the media type that is currently
loaded in tray 2. The default setting is ANY TYPE.
Supported media sizes
Supported media
TRAY [N] UNIT OF MEASURE
X DIMENSION
Y DIMENSION
This item appears only if a tray is set to a custom size.
UNIT OF MEASURE: Use this option to select the unit of
measure (INCHES or MILLIMETERS) to use when you set
custom paper sizes for the specified tray.
X DIMENSION: Use this item to set the measurement of the
width of the paper (measurement from side to side in the tray).
The options are 3.0 to 12.28 INCHES or 76 to 312 MM.
Y DIMENSION: Use this item to set the measurement of the
length of the paper (measurement from front to back in the tray).
The options are 5.0 to 18.5 INCHES or 127 to 470 MM.
After the Y DIMENSION value is selected, a summary screen
appears. This screen contains feedback that summarizes all of
the information that was specified on the previous three
ENWW Paper Handling menu 23
Item Values Explanation
screens, such as TRAY 1 SIZE= 8 x 16 INCHES, Setting
saved.
24 Chapter 2 Control panel ENWW
Configure Device menu
This menu contains administrative functions. The CONFIGURE DEVICE menu allows the user to
change the default printing settings, adjust the print quality, and change the system configuration and
I/O options.
Printing submenu
Some items on this menu are available in the program or printer driver (if the appropriate driver is
installed). Program and printer-driver settings override control-panel settings. In general, it is better to
change these settings in the printer driver, if applicable.
Item Values Explanation
COPIES 1 to 32000 Sets the default number of copies by selecting any number from
1 to 32000. Use
setting applies only to print jobs that do not have the number of
copies specified in the program or printer driver, such as a UNIX
or Linux program.
The default setting is 1.
NOTE: It is best to set the number of copies in the program or
printer driver. (Program and printer-driver settings override
control-panel settings.)
or to select the number of copies. This
DEFAULT PAPER SIZE Displays a list of available
DEFAULT CUSTOM PAPER
SIZE
OVERRIDE A4/LETTER NO
MANUAL FEED OFF
media sizes.
UNIT OF MEASURE
X DIMENSION
Y DIMENSION
YES
ON
Sets the default image size for paper and envelopes. This setting
applies to the print jobs that do not have a paper size specified in
the program or printer driver. The default setting is LETTER.
Sets the default custom paper size for tray 1. This menu appears
only if the media-size switch in the selected tray is set to
CUSTOM.
UNIT OF MEASURE: Use this option to select the unit of measure
(INCHES or MILLIMETERS) to use when you set customer paper
sizes for the tray 1.
X DIMENSION: Use this item to set the measurement of the width
of the paper (measurement from side to side in the tray). The
options are 3.0 to 12.28 INCHES or 76 to 312 MM.
Y DIMENSION: Use this item to set the measurement of the length
of the paper (measurement from front to back in the tray). The
options are 5.0 to 18.50 INCHES or 127 to 470 MM.
Allows the printer to print an A4-size job on letter-size paper if A4size paper is not loaded in the printer (or vice versa).
The default setting is YES.
Feeds the paper manually from tray 1, rather than automatically
from a tray. If MANUAL FEED=ON and tray 1 is empty, the printer
goes offline when it receives a print job. MANUALLY FEED
[PAPER SIZE] appears on the printer control-panel display.
The default setting is OFF.
COURIER FONT REGULAR
DARK
Selects the version of Courier font to use:
REGULAR: The internal Courier font that is available on the
HP LaserJet 4 series printers.
ENWW Configure Device menu 25
Item Values Explanation
DARK: The internal Courier font that is available on the
HP LaserJet III series printers.
The default setting is REGULAR.
WIDE A4 NO
YES
PRINT PS ERRORS OFF
ON
PRINT PDF ERRORS OFF
ON
PCL SUBMENU FORM LENGTH
ORIENTATION
FONT SOURCE
Changes the number of characters that can be printed on a single
line of A4-size paper.
NO: Up to 78 10-pitch characters can be printed on one line.
YES: Up to 80 10-pitch characters can be printed on one line.
The default setting is NO.
Determines whether a PS error page prints or not.
OFF: PS error page never prints.
ON: PS error page prints when PS errors occur.
The default setting is OFF.
Determines whether a PDF error page prints or not.
OFF: PDF error page never prints.
ON: PDF error page prints when PDF errors occur.
The default setting is OFF.
FORM LENGTH: Sets vertical spacing from 5 to 128 lines for
default paper size.
ORIENTATION: Allows you to select default page orientation as
LANDSCAPE or PORTRAIT.
FONT NUMBER
FONT PITCH
SYMBOL SET
APPEND CR TO LF
SUPPRESS BLANK
PAGES
MEDIA SOURCE
MAPPING
NOTE: It is best to set the page orientation in the program or
printer driver. (Program and printer-driver settings override
control-panel settings.)
FONT SOURCE: Allows you to select the font source.
FONT NUMBER: The printer assigns a number to each font and
lists the numbers on the PCL Font List. The font number appears
in the Font # column of the printout. The range is 0 to 999.
FONT PITCH: Selects the font pitch. This item might not appear,
depending on the font selected. The range is 0.44 to 99.99.
SYMBOL SET: Selects any one of several available symbol sets
at the printer control panel. A symbol set is a unique grouping of
all the characters in a font. PC-8 or PC-850 is recommended for
line-draw characters.
APPEND CR TO LF: Select YES to append a carriage return to
each line feed that the printer encountered in backwardcompatible PCL jobs (pure text, no job control). Some
environments, such as UNIX, indicate a new line using only the
line feed control code. Use this option to append the required
carriage return to each line feed.
SUPPRESS BLANK PAGES: When generating your own PCL,
extra form feeds are included that would cause one or more blank
pages to be printed. Select YES for form feeds to be ignored if the
page is blank.
26 Chapter 2 Control panel ENWW
Item Values Explanation
Print Quality submenu
Some items on this menu are available in the program or printer driver (if the appropriate driver is
installed). Program and printer-driver settings override control-panel settings. For more information, see
Printer drivers on page 7. In general, it is best to change these settings in the printer driver, if
applicable.
Item Values Explanation
MEDIA SOURCE MAPPING: Allows you to select and maintain
trays by number when you are not using the printer driver or when
the software program has no option for tray selection. CLASSIC:
Tray numbering is based on LaserJet 4 and older models.
STANDARD: Tray numbering is based on newer LaserJet
models.
SET REGISTRATION PRINT TEST PAGE
SOURCE
ADJUST TRAY [N]
Shifts the margin alignment to center the image on the page
from top to bottom, and left to right. You can also align the
image that is printed on the front with the image that is printed
on the back. Allows for one-sided and two-sided printing
alignment.
PRINT TEST PAGE: Prints a test page that shows the current
registration settings.
SOURCE: Selects the tray for which you want to print the test
page.
ADJUST TRAY [N]: Sets the registration for the specified tray,
where [N] is the number of the tray. A selection appears for
each tray that is installed, and registration must be set for each
tray.
X1 SHIFT: Registration of the image on the paper from
●
side to side, as the paper lies in the tray. For duplexing,
this side is the second side (back) of the paper.
X2 SHIFT: Registration of the image on the paper from
●
side to side, as the paper lies in the tray, for the first side
(front) of a duplexed page. This item appears only if the
printer includes a built-in duplexer and DUPLEX is ON.
Set the X1 SHIFT first.
Y SHIFT: Registration of the image on the paper from top
●
to bottom as the paper lies in the tray.
The default setting for SOURCE is TRAY 2. The default setting
for ADJUST TRAY 1 and ADJUST TRAY 2 is 0.
FUSER MODES List of available fuser modes Configures the fuser mode associated with each media
type.
Change the fuser mode only if you are experiencing problems
printing on certain media types. After you select a type of
media, you can select a fuser mode that is available for that
type. The printer supports the following modes:
NORMAL: Used for most types of paper.
HIGH 2: Used for paper that has a special or rough finish.
ENWW Configure Device menu 27
Item Values Explanation
HIGH 1: Used for rough paper.
LOW3: Used for transparencies.
LOW2: Used for lightweight media. Use this mode if you are
having problems with curled paper.
LOW1: Use this mode if you are experiencing wrinkled media.
The default fuser mode is NORMAL for all print media types
except transparencies (LOW3) and rough paper (HIGH1).
CAUTION: Do not change the fuser mode for
transparencies. Failure to use the LOW3 setting while printing
transparencies can result in permanent damage to the printer
and fuser. Always select Transparencies as the type in the
printer driver and set the tray type at the printer control panel
to TRANSPARENCY.
When selected, RESTORE MODES resets the fuser mode for
each media type back to its default setting.
OPTIMIZE List of parameters Optimizes certain parameters for all jobs rather than (or in
addition to) optimizing by paper type.
RESOLUTION 300
600
FASTRES 600
RET OFF
LIGHT
MEDIUM
DARK
ECONOMODE ON
OFF
Selects the resolution. All values print at the same speed.
300: Produces draft print quality and can be used for
compatibility with the HP LaserJet III family of printers.
600: Produces high print quality for text and can be used for
compatibility with the HP LaserJet 4 family of printers.
FASTRES 600: Produces 600-dpi print quality for fast, highquality printing of business text and graphics.
NOTE: It is best to change the resolution in the program or
printer driver. (Program and printer-driver settings override
control-panel settings.)
The default setting is FASTRES 600.
Use the Resolution Enhancement technology (REt) setting to
produce print with smooth angles, curves, and edges.
REt does not affect print quality if the print resolution is set to
FastRes 600. All other print resolutions benefit from REt.
NOTE: It is best to change the REt setting in the program or
printer driver. (Program and printer-driver settings override
control-panel settings.)
The default setting is MEDIUM.
Use EconoMode to use less toner per page. Selecting ON
extends the life of the toner supply and reduces the cost per
page. However, it also reduces print quality. The printed image
is lighter, but it is adequate for printing drafts or proofs.
NOTE: It is best to turn EconoMode on or off in the program
or printer driver. (Program and printer-driver settings override
control-panel settings.)
The default setting is OFF.
28 Chapter 2 Control panel ENWW
Item Values Explanation
CAUTION: HP does not recommend full-time use of
EconoMode. If EconoMode is used full-time, the toner supply
might outlast the mechanical parts in the print cartridge.
TONER DENSITY 1 to 5 Lighten or darken the print on the page by setting the toner
density. Select a setting ranging from 1 (light) to 5 (dark). The
default setting of 3 usually produces the best results.
CREATE CLEANING PAGE There is no value to select.
PROCESS CLEANING
PAGE
System Setup submenu
Items on this menu affect printer behavior. Configure the printer according to your printing needs.
Item Values Explanation
DATE/TIME DATE
JOB STORAGE LIMIT 1 to 100 Specifies the number of quick copy jobs that can be stored on
Press to print a cleaning page (for cleaning toner from the
fuser). Follow the instructions on the cleaning page. For more
information, see
There is no value to select. This item is available only after a cleaning page has been
created. Follow the instructions that are printed on the cleaning
page. The cleaning process might take up to 2.5 minutes.
Sets the date and time settings.
DATE FORMAT
TIME
TIME FORMAT
the printer.
The default setting is 32.
Cleaning the printer on page 91.
JOB HELD TIMEOUT OFF
1 HOUR
4 HOURS
1 DAY
1 WEEK
TRAY BEHAVIOR USE REQUESTED TRAY
MANUALLY FEED PROMPT
PS DEFER MEDIA
SIZE/TYPE PROMPT
Sets the amount of time that held jobs are kept before being
automatically deleted from the queue.
The default setting is OFF.
USE REQUESTED TRAY: Determines whether the printer
tries to pull media from a different tray than the one that you
selected in the printer driver.
EXCLUSIVELY: Sets the printer to pull from the tray that
●
you selected and not pull from another tray, even if the
tray that you selected is empty.
FIRST: Sets the printer to pull from the tray that you
●
selected first, but allows the printer to pull from another
tray automatically if the tray that you selected is empty.
ENWW Configure Device menu 29
Item Values Explanation
MANUALLY FEED PROMPT: Determines when the printer
shows a prompt regarding pulling from tray 1 if your print job
does not match the type or size that is loaded in any other tray.
ALWAYS: Select this option if you always want to be
●
prompted before the printer pulls from tray 1.
UNLESS LOADED: Prompts you only if tray 1 is empty.
●
PS DEFER MEDIA: Controls whether the PostScript (PS) or
HP paper-handling model is used to print jobs. ENABLED
causes PS to defer to the HP paper-handling model.
DISABLED uses the PS paper-handling model.
SIZE/TYPE PROMPT: Use this menu item to control whether
the tray configuration message and its prompts are shown
whenever a tray is opened and closed. These prompts instruct
you to set the type or size if the tray is configured for a type or
size other than the type or size that is loaded in the tray.
SLEEP DELAY 1 MINUTE
15 MINUTES
30 MINUTES
45 MINUTES
60 MINUTES
90 MINUTES
2 HOURS
4 HOURS
WAKE TIME MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Sets how long the printer remains idle before it enters Sleep
mode.
Sleep mode does the following:
Minimizes the amount of power that the printer consumes
●
when it is idle.
Reduces wear on electronic components in the printer
●
(turns off the display backlight, but the display is still
readable).
The printer automatically comes out of Sleep mode when you
send a print job, press a printer control-panel button, open a
tray, or open the top cover.
The default setting is
Sets a “wake-up” time for the printer to warm up and calibrate
each day. The default for each day is OFF. If you set a wake
time, HP recommends setting an extended sleep delay time
period, so that the printer will not return to sleep mode soon
after waking.
1 MINUTES.
PERSONALITY AUTO
PDF
PS
PCL
CLEARABLE WARNINGS JOB Sets the amount of time that a clearable warning appears on
Selects the default printer language (personality). The possible
values are determined by which valid languages are installed
in the printer.
Normally, you should not change the printer language. If you
change it to a specific printer language, the printer will not
switch automatically from one language to another unless
specific software commands are sent to the printer.
The default setting is AUTO.
the printer control-panel display.
30 Chapter 2 Control panel ENWW
Item Values Explanation
ON JOB: The clearable warning message appears until the end of
the job that generated the message.
ON: The clearable warning message appears until you press
.
The default setting is JOB.
AUTO CONTINUE OFF
ON
CARTRIDGE LOW STOP
CONTINUE
CARTRIDGE OUT STOP
CONTINUE
Determines how the printer reacts to errors.
ON: If an error occurs that prevents printing, the message
appears on the printer control-panel display, and the printer
goes offline for 10 seconds before returning online.
OFF: If an error occurs that prevents printing, the message
remains on the printer control-panel display, and the printer
remains offline until you press
The default setting is ON.
Determines how the printer behaves if the print cartridge is low.
Print quality is not guaranteed if you print after receiving this
message.
STOP: The printer pauses printing until you replace the print
cartridge or press
message appears until you replace the print cartridge.
CONTINUE: The printer continues to print, and the message
appears until you replace the print cartridge.
The default setting is CONTINUE.
Determines how the printer reacts if the print cartridge is
empty.
STOP: The printer stops printing until you replace the print
cartridge.
each time you turn the printer on. The
.
CONTINUE: The printer continues to print, and the REPLACE
CARTRIDGE message appears until you replace the print
cartridge. HP does not guarantee print quality if you select
CONTINUE after a REPLACE CARTRIDGE condition.
Replace the print cartridge as soon as possible to ensure good
print quality.
If the end of drum life is reached, the printer stops, regardless
of the CARTRIDGE OUT setting.
The default setting is CONTINUE.
JAM RECOVERY AUTO
OFF
ON
RAM DISK AUTO Determines how the RAM disk is configured.
Determines how the printer behaves if a jam occurs.
AUTO: The printer automatically selects the best mode for
printer jam recovery (usually ON).
OFF: The printer does not reprint pages following a jam.
Printing performance might be increased with this setting.
ON: The printer automatically reprints pages after a jam is
cleared.
The default setting is AUTO.
ENWW Configure Device menu 31
Item Values Explanation
OFF AUTO: Allows the printer to determine the optimal RAM-disk
size based on the amount of available memory.
OFF: The RAM is disabled.
NOTE: If you change the setting from OFF to AUTO, the
printer automatically reinitializes when it becomes idle.
The default setting is AUTO.
LANGUAGE ENGLISH
Several
Selects the language for the messages that appear on the
printer control-panel display.
The default setting is ENGLISH.
32 Chapter 2 Control panel ENWW
I/O submenu
Items on the I/O (input/output) menu affect the communication between the printer and the computer.
Item Values Explanation
I/O TIMEOUT 5 to 300 Select the I/O timeout period in seconds.
Use this setting to adjust timeout for the best performance. If
data from other ports appears in the middle of your print job,
increase the timeout value.
The default setting is 15.
PARALLEL INPUT HIGH SPEED
ADVANCED FUNCTIONS
HIGH SPEED: Select YES to enable the printer to accept the
faster parallel communications that are used for connections
with newer computers.
ADVANCED FUNCTIONS: Turn the bidirectional parallel
communication on or off. The default is set for a bidirectional
parallel port (IEEE-1284).
The printer uses this setting to send status messages to the
computer. Turning the parallel advanced functions on might
slow language switching.
ENWW Configure Device menu 33
Resets submenu
Items on the Resets submenu relate to returning settings to the defaults and changing settings such as
Sleep mode.
Item Values Explanation
RESTORE FACTORY
SETTINGS
SLEEP MODE ON
There is no value to select. Performs a simple reset and restores most of the factory
OFF
(default) settings. This item also clears the input buffer for the
active I/O.
CAUTION: Restoring memory during a print job cancels the
print job.
Turns Sleep mode on or off. Using Sleep mode offers the
following advantages:
Minimizes the amount of power that the printer consumes
●
when it is idle
Reduces wear on electronic components in the printer
●
(turns off the display backlight, but the display is still
readable)
The printer automatically comes out of Sleep mode when you
send a print job, press a printer control panel button, open a
tray, or open the top cover.
You can set how long the printer remains idle before it enters
Sleep mode.
The default setting is ON.
34 Chapter 2 Control panel ENWW
Diagnostics menu
Administrators can use this submenu to isolate parts and to troubleshoot jam and print-quality issues.
Item Values Explanation
PRINT EVENT LOG There is no value to select.
SHOW EVENT LOG There is no value to select.
PAPER PATH TEST PRINT TEST PAGE
Service menu
SOURCE
COPIES
Press to generate a list of the 50 most recent entries in the
event log. The printed event log shows error number, page
count, error code, and description or personality.
Press to scroll through the contents of the event log at the
printer control panel, which lists up to the 50 most recent
events. Use
contents.
Generates a test page that is useful for testing the paperhandling features of the printer.
PRINT TEST PAGE: Press
using the source (tray), destination (output bin), duplex, and
number of copies settings that you set in the other items on the
Paper Path Test menu. Set the other items before selecting
PRINT TEST PAGE.
SOURCE: Select the tray that uses the paper path that you
want to test. You can select any tray that is installed. Select
ALL TRAYS to test all paper paths. (Paper must be loaded in
the selected trays.)
COPIES: Set how many sheets of paper are used from each
tray during the paper-path test.
or to scroll through the event log
to start the paper-path test
The SERVICE menu is locked and requires a PIN for access. This menu is intended for use by authorized
service personnel.
ENWW Diagnostics menu 35
Changing printer-control-panel configuration settings
By using the printer control panel, you can make changes to general printer configuration default settings
such as tray size and type, sleep delay, printer personality (language), and jam recovery.
CAUTION: Configuration settings seldom need to be changed. Hewlett-Packard Company
recommends that only the system administrator change configuration settings.
Changing control-panel settings
For a complete list of menu items and possible values, see Using the control-panel menus
on page 19.
To change a control-panel setting
1. Press Menu to open the menus.
2. Use
3. Some menus might have several submenus. Use
want, and then press
4. Use
5. Use
6. Press
that it is now the default.
7. Press Menu to exit the menu.
NOTE: Printer-driver settings override control-panel settings. Software program settings override both
printer-driver settings and control-panel settings. If you cannot gain access to a menu or item, it is either
not an option for the printer or you have not turned on the associated higher-level option. See your
administrator if a function has been locked (Access denied menus locked appears on the printer
control-panel display).
or to scroll to the menu that you want, and then press .
or to scroll to the setting, and then press .
or to change the setting. Some settings change rapidly if or is held down.
to save the setting. An asterisk (*) appears next to the selection on the display, indicating
Tray-behavior options
Four user-defined options are available for tray behavior:
USE REQUESTED TRAY. Selecting EXCLUSIVELY ensures that the printer does not
●
automatically select another tray when you indicate that a specific tray should be used. Selecting
FIRST allows the printer to pull from a second tray if the specified tray is empty. EXCLUSIVELY
is the default setting.
or to scroll to the submenu item that you
.
MANUALLY FEED PROMPT. If you select ALWAYS (the default value), the system always shows
●
a prompt before pulling from the multipurpose tray. If you select UNLESS LOADED, the system
displays the prompt only if the multipurpose tray is empty.
PS DEFER MEDIA. This setting affects how non-HP PostScript drivers behave with the printer.
●
You do not need to change this setting if you use the drivers that HP supplies. If set to
ENABLED, non-HP PostScript drivers use the same HP tray selection method as the HP drivers.
36 Chapter 2 Control panel ENWW
If set to DISABLED, some non-HP PostScript drivers use the PostScript tray selection method
instead of the HP method.
SIZE/TYPE PROMPT. Use this item to control whether the tray configuration message and its
●
corresponding prompts are shown whenever a tray is opened and closed. These prompts instruct
you to change the type or size if the tray is configured for a different type or size than is loaded in
the tray.
To set Use Requested Tray
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press
7. Press Menu to exit the menu.
To set Manually Feed Prompt
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press
7. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to select USE REQUESTED TRAY.
or to select EXCLUSIVELY or FIRST, and then press .
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to highlight MANUALLY FEED PROMPT, and then press .
or to select ALWAYS or UNLESS LOADED, and then press .
To set the printer default for PS Defer Media
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press
7. Press Menu to exit the menu.
To set size/type prompt
1. Press Menu to open the menus.
2. Press
ENWW Changing printer-control-panel configuration settings 37
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to select PS DEFER MEDIA.
or to select ENABLED or DISABLED, and then press .
to highlight CONFIGURE DEVICE, and then press .
3. Press to highlight SYSTEM SETUP, and then press .
4. Press
5. Press
6. Press
7. Press Menu to exit the menu.
Sleep Delay
The adjustable Sleep Delay feature reduces power consumption when the printer has been inactive for
an extended period. Use this menu item to set the length of time before the printer goes into Sleep mode.
The default setting is
NOTE: The printer control-panel display dims when the printer is in Sleep mode. Sleep mode does
not affect printer warm-up time unless the printer was in Sleep mode for more than 8 hours.
To set the Sleep Delay
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
to highlight TRAY BEHAVIOR, and then press .
to select SIZE/TYPE PROMPT.
or to select DISPLAY or DO NOT DISPLAY, and then press .
1 MINUTES.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight SLEEP DELAY, and then press .
5. Press
6. Press Menu to exit the menu.
To turn the Sleep mode on or off
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press Menu to exit the menu.
or to select the appropriate time period, and then press .
to highlight CONFIGURE DEVICE, and then press .
to highlight RESETS, and then press .
to highlight SLEEP MODE, and then press .
or to select ON or OFF, and then press .
Personality
This printer features automatic personality (printer-language) switching.
AUTO: Configures the printer to automatically detect the type of print job and configure its
●
personality to accommodate that job.
PCL: Configures the printer to use Printer Control Language.
●
PDF: Configures the printer to use portable document format.
●
PS: Configures the printer to use PostScript emulation.
●
38 Chapter 2 Control panel ENWW
To set the personality
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight PERSONALITY, and then press .
or to select the appropriate personality, and then press .
Clearable warnings
Use this feature to determine the display time of control-panel clearable warnings by selecting ON or
JOB. The default value is JOB.
ON: Clearable warnings appear until you press
●
JOB: Clearable warnings appear until the end of the job for which they were generated.
●
To set the clearable warnings
1. Press Menu to open the menus.
2. Press
3. Press
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
.
4. Press
5. Press
6. Press Menu to exit the menu.
Auto continue
You can determine printer behavior when the system generates an auto-continuable error. ON is the
default setting.
Select ON if you want an error message to appear for 10 seconds before the printer automatically
●
continues to print.
Select OFF to pause printing any time an error message appears and until you press
●
To set auto continue
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
to highlight CLEARABLE WARNINGS, and then press .
or to select the appropriate setting, and then press .
.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight AUTO CONTINUE, and then press .
or to select the appropriate setting, and then press .
6. Press Menu to exit the menu.
ENWW Changing printer-control-panel configuration settings 39
Cartridge low
The printer has two options for reporting that print-cartridge life is low: CONTINUE is the default
value.
Select CONTINUE to allow the printer to continue printing while a warning appears and until the
●
print cartridge is replaced.
Select STOP if you want the printer to pause printing until you replace the used print cartridge or
●
press
To set supplies-low reporting
1. Press Menu to open the menus.
, which allows the printer to print while the warning appears.
2. Press
3. Press
4. Press
5. Press
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight CARTRIDGE LOW, and then press .
or to select the appropriate setting, and then press .
Cartridge-out response
The printer has two options for this menu item.
Select CONTINUE to allow the printer to continue printing. A REPLACE CARTRIDGE warning
●
message appears until the print cartridge is replaced. Printing in this mode can continue only for
a specific number of pages. After that, the printer stops printing until you replace the empty print
cartridge. This is the default setting.
Select STOP if you want the printer to stop printing until the empty print cartridge is replaced.
●
To set the cartridge-out response
1. Press Menu to open the menus.
2. Press
to highlight CONFIGURE DEVICE, and then press .
3. Press
4. Press
5. Press
6. Press Menu to exit the menu.
40 Chapter 2 Control panel ENWW
to highlight SYSTEM SETUP, and then press .
to highlight CARTRIDGE OUT, and then press .
or to select the appropriate setting, and then press .
Jam recovery
Use this option to configure the printer response to jams, including how the printer handles the pages
involved. AUTO is the default value.
AUTO: The printer automatically turns jam recovery on when sufficient memory is available.
●
ON: The printer reprints any page that is involved in a jam. Additional memory is allocated to store
●
the last few pages that were printed, and this might cause overall printer performance to suffer.
OFF: The printer does not reprint any page that was involved in a jam. Because no memory is used
●
to store the most recent pages, overall printer performance might be optimized.
To set the jam-recovery response
1. Press Menu to open the menus.
2. Press
3. Press
4. Press
5. Press
6. Press Menu to exit the menu.
RAM disk
This option determines how the RAM disk feature is configured. This option is available only if the printer
has at least 8 MB of free memory. The default is AUTO.
AUTO: The printer determines the optimal RAM disk size based on the amount of available
●
memory.
OFF: The RAM disk is disabled, but a minimal RAM disk is still active (sufficient to scan one page).
●
To set the RAM disk
1. Press Menu to open the menus.
2. Press
3. Press
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight JAM RECOVERY, and then press .
or to select the appropriate setting, and then press .
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
4. Press
5. Press
6. Press Menu to exit the menu.
to highlight RAM DISK, and then press .
or to select the appropriate setting, and then press .
Language
If LANGUAGE appears in English on the control panel, use the following procedure. Otherwise, turn
the printer off and then on again. When XXX MB appears, press and hold
panel lights are lit, release
ENWW Changing printer-control-panel configuration settings 41
and use the following procedure to set the language.
. When all three control
Selecting the language during initial installation
1. Turn on the printer.
2. When LANGUAGE appears on the control-panel display in the default language, press
highlight the preferred language, and then press
Changing the language after the initial configuration
After the initial installation, you can change the control-panel display language from the control panel.
1. Press Menu.
2. Use
to highlight CONFIGURE DEVICE, and then press
3. Use to highlight SYSTEM SETUP, and then press
4. Use to highlight LANGUAGE, and then press
5. Use or to highlight the appropriate language, and then press .
6. Press Menu to exit the menu.
to
.
42 Chapter 2 Control panel ENWW
3 Input/output (I/O) configuration
This chapter describes how to configure certain parameters on the printer:
Parallel configuration
●
USB configuration
●
ENWW 43
Parallel configuration
A parallel connection is made by connecting the printer to the computer using a bidirectional parallel
cable (IEEE-1284 compliant) with a connector plugged into the printer parallel port. The cable can be a
maximum of 10 meters (30 feet) long.
When used to describe a parallel interface, the term bidirectional indicates that the printer is able to both
receive data from the computer and send data to the computer through the parallel port. While the
parallel interface provides backwards compatibility, a USB connection is recommended to optimize
performance.
1
1 Parallel port
2 Parallel connector
2
44 Chapter 3 Input/output (I/O) configuration ENWW
USB configuration
The printer supports a Hi-Speed USB 2.0 port. The USB cable can be a maximum of 5 meters (15 feet)
long.
Connecting the USB cable
Plug the USB cable into the printer. Plug the other end of the USB cable into the computer.
1
1 USB port
2 USB connector
2
ENWW USB configuration 45
46 Chapter 3 Input/output (I/O) configuration ENWW
4 Printing tasks
This chapter describes how to perform basic printing tasks:
Controlling print jobs
●
Using print media
●
Configuring output bins
●
Configuring trays
●
Printing on special media
●
Printing and paper storage environment
●
Printing on both sides (duplexing)
●
Using features in the Windows printer driver
●
Using features in the Macintosh printer driver
●
Managing special printing situations
●
Managing stored jobs
●
Managing memory
●
ENWW 47
Controlling print jobs
In Windows, three settings affect how the printer driver pulls media when you send a print job. The
Source, Type, and Size settings appear in the Page Setup, Print, or Print Properties dialog boxes in
most software programs. If you do not change these settings, the printer automatically uses the default
printer settings to select a tray.
CAUTION: Make printer setup changes through the software program or the printer driver whenever
possible, because changes that you make at the control panel become default settings for subsequent
print jobs. Settings selected in the software or the printer driver override control-panel settings.
Source
Print by Source to specify a tray from which the printer will pull media. The printer tries to print from this
tray, no matter what type or size is loaded in it. If you select a tray that is configured for a type or size
that does not match your print job, the job does not proceed until you load the tray with the correct type
or size. If you load the tray correctly, the printer begins printing. If you press
tray.
NOTE: If you have difficulties printing by Source, see Priority for print settings on page 48.
Type and Size
Print by Type or Size when you want to pull media from the first tray that is loaded with the type or size
that you select. Selecting media by type rather than source is similar to locking out trays and helps
protect special media from accidental use. For example, if a tray is configured for letterhead, and you
specify that the driver print on plain paper, the printer will not pull media from that tray, but will pull paper
from a tray that has plain paper loaded and is configured for plain paper.
, you can select another
NOTE: Selecting the Any setting negates the tray lock-out function.
Selecting media by type and size results in significantly better print quality for heavy paper, glossy paper,
and overhead transparencies. Using the wrong setting can result in unsatisfactory print quality. Always
print by Type for special print media, such as labels or transparencies. Always print by Size for
envelopes.
If you want to print by Type or Size and the trays have not been configured for a certain type or
●
size, load the media into tray 1. Then, in the printer driver, select the Type or Size in the Page
Setup, Print, or Print Properties dialog box.
If you often print on a certain type or size of media, you can configure a tray for that type or size.
●
Then, when you select that type or size as you print a job, the printer pulls from the tray configured
for that type or size.
When you close tray 2, a message might appear prompting you to select a Type or Size for the
●
tray. If the tray is already configured correctly, press
NOTE: If all of the tray type settings are set to ANY, and if you do not select a specific tray (source)
in the printer driver, the printer pulls media from the lowest tray. For example, tray 2 is loaded, the printer
pulls media from that tray first. However, if the tray 1 size and type settings are set to ANY and if media
is loaded in the tray, then the printer prints from tray 1 first. If tray 1 is closed, the printer prints from
tray 2.
Priority for print settings
to return to the Ready state.
Changes to print settings are prioritized depending on where the changes are made:
48 Chapter 4 Printing tasks ENWW
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
●
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used in
●
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower priority
●
than changes made anywhere else.
Gaining access to printer driver settings
Operating System Temporarily change settings for print jobs Permanently change default settings
Windows 98, 2000, Me,
and XP
Macintosh OS X On the File menu, click Print. Change settings
1
Because access to default printer settings can be restricted, the settings might be unavailable.
From the File menu, click Print. Select the
printer, and then click Properties. (The steps
can vary; this procedure is most common.)
on the various pop-up menus.
Click Start, point to Settings, and then click
Printers or Printers and Faxes. Right-click the
printer icon and select Printing Preferences.
On the File menu, click Print. Change settings on
the various pop-up menus, and then, on the main
pop-up menu, click Save Custom Settings to
save them as the Custom option. To use the new
settings, you must select the Custom option
every time you open a program and print.
1
ENWW Controlling print jobs 49
Using print media
Before purchasing any paper or specialized forms in quantity, verify that your paper supplier has
obtained and understands the print-media requirements that are specified in the HP LaserJet Printer
Family Print Media Specification Guide.
See to order the HP LaserJet Printer Family Print Media Specification Guide. To download a copy of
the guide, go to
It is possible that paper could meet all of the guidelines in this chapter or the HP LaserJet Printer Family
Print Media Specification Guide and still not print satisfactorily. This can result from abnormal
characteristics of the printing environment or other variables over which HP has no control (for example,
extremes in temperature and humidity).
Hewlett-Packard Company recommends testing any paper before buying it in large quantities.
CAUTION: Using paper that does not conform to the specifications listed here or in the print media
guide can cause problems that require service. This service is not covered by the Hewlett-Packard
warranty or service agreements.
Paper to avoid
The printer can handle many types of paper. Using paper that does not meet specifications will cause
lower print quality and increase the chance of jams.
Do not use paper that is too rough.
●
www.hp.com/support/lj5200l. Select Manuals.
Do not use paper, other than standard 3-hole punched paper, that contains cutouts or perforations.
●
Do not use multipart forms.
●
Do not use paper that has already been printed on, or that has been fed through a photocopier.
●
Do not use paper that contains a watermark if you are printing solid patterns.
●
Paper that can damage the printer
In rare circumstances, paper can damage the printer. The following paper must be avoided to prevent
possible damage to the printer:
Do not use paper with staples attached, or paper from which staples were removed. Staples can
●
damage the printer and could void the warranty.
Do not use transparencies that are designed for Inkjet printers or other low temperature printers,
●
or for monochrome printing. Use only transparencies that are specified for use with HP LaserJet
printers.
Do not use photo paper that is intended for Inkjet printers.
●
Do not use paper that is embossed or coated, or any media that produces hazardous emissions,
●
or that melts, misaligns, or discolors when exposed to 190°C (374°F) for 0.1 second. Also, do not
use letterhead paper that is made with dyes or inks that cannot withstand that temperature.
To order HP LaserJet printing supplies, see
Order parts, accessories, and supplies on page 144.
50 Chapter 4 Printing tasks ENWW
Configuring output bins
The printer has two output bins into which it places finished print jobs:
Top (face-down) output bin: This it the default output bin at the top of the printer. Print jobs exit the
●
printer face-down into this bin.
Rear (face-up) output bin: Print jobs exit the printer face-up into this bin at the rear of the printer.
●
Printing to the top output bin
1. Make sure that the rear output bin is closed. If the rear output bin is open, the printer will deliver
the print job to that bin.
2. If you are printing on long media, open the top output bin support.
3. From your computer, send the print job to the printer.
ENWW Configuring output bins 51
Printing to the rear output bin
NOTE: When tray 1 and the rear output bin are used together, they provide a straight-through paper
path for your print job. Using a straight-through paper path can reduce curling.
1. Open the rear output bin.
2. If you are printing on long media, pull out the bin extension.
3. Open the extension tray support.
4. From your computer, send the print job to the printer.
52 Chapter 4 Printing tasks ENWW
Configuring trays
Load special print media, such as envelopes, labels, and transparencies, in tray 1 only. Load only paper
in tray 2.
Loading tray 1 (multipurpose tray)
Tray 1 holds up to 100 sheets of paper, up to 75 transparencies, up to 50 sheets of labels, or up to 10
envelopes. See the following sections for information about printing on special media:
Preprinted material—
●
on page 58
Envelopes—
●
Labels—
●
To load tray 1
1. Open tray 1 by pulling the front cover down.
2. Slide out the plastic tray extender. If the media that is being loaded is longer than 229 mm (9 in),
also flip open the additional tray extender.
Printing on letterhead, prepunched, or preprinted paper (single-sided)
Printing on envelopes on page 59
Printing on labels on page 61
ENWW Configuring trays 53
3. Slide the media-width guides slightly wider than the media.
4. Place media into the tray (short-edge in, print-side up). The media should be centered between
the media-width guides and under the tabs on the media-width guides.
5. Slide the media-width guides inward until they lightly touch the media stack on both sides without
bending it. Make sure that the media fits under the tabs on the media-width guides.
NOTE: Do not add media to tray 1 while the printer is printing. This could cause a jam. Do not close
the front door when the printer is printing.
Customizing tray 1 operation
The printer can be set to print from tray 1 if it is loaded, or to print only from tray 1 if the type of media
that is loaded is specifically requested. See
Paper Handling menu on page 23.
54 Chapter 4 Printing tasks ENWW
Setting Explanation
TRAY 1 TYPE=ANY
TRAY 1 SIZE=ANY
TRAY 1 TYPE= or TRAY 1 SIZE= a type
other than ANY
You can also determine whether the printer shows a prompt to ask if it can pull media from tray 1 if it
cannot find the type and size that you requested in another tray. You can set the printer to always prompt
you before pulling from tray 1 or only prompt you if tray 1 is empty. Set the USE REQUESTED TRAY
setting on the System Setup submenu of the Configure Device menu.
Loading tray 2 (250-sheet tray)
Tray 2 supports only paper. For supported paper sizes, see Paper specifications on page 160.
To load tray 2
1. Pull the tray out of the printer and remove any paper.
The printer usually pulls media from tray 1 first unless it is empty or closed. If you
do not keep media in tray 1 all the time, or if you use tray 1 only to manually feed
media, keep the default setting of TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY
on the Paper Handling menu.
The printer treats tray 1 like the other trays. Instead of looking for media in tray 1
first, the printer pulls media from the tray that matches type and size settings that
are selected in the software.
In the printer driver, you can select media from any tray (including tray 1) by type,
size, or source. To print by type and size of paper, see
Controlling print jobs
on page 48.
If you are printing on longer media, slide the lock lever on the tray into the unlocked position,
●
and then extend the rear section of the tray to fit the media that you are loading.
B5
A3
11x17
Legal
8.5x13
Re
le
a
s
e
ENWW Configuring trays 55
2. On the rear paper-length guide, press the tab and slide it so that the pointer matches the paper
size that you are loading. Make sure that the guide clicks into place.
Lock
3. Adjust the side media-width guides outward so that the pointer matches the paper size that you
are loading.
Lock
4. Place the paper in the tray and make sure that it is flat at all four corners. Keep the paper below
the height tabs on the paper-length guide in the rear of the tray.
Lock
56 Chapter 4 Printing tasks ENWW
5. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to the size of the paper that you
loaded.
Lock
Custom
6. Slide the tray into the printer.
21
ENWW Configuring trays 57
Printing on special media
Special media includes letterhead, prepunched (including 3-hole punched), envelopes, labels,
transparencies, full-bleed images, rotated paper, index cards, postcards, custom-size, and heavy paper.
Printing on letterhead, prepunched, or preprinted paper (single-sided)
When printing letterhead, prepunched, or preprinted paper, it is important to orient the paper correctly.
Follow the guidelines in this section for printing on one side only. For duplexing guidelines, see
on both sides (duplexing) on page 69.
NOTE: It might be necessary to print prepunched paper in a rotated orientation (see Printing on rotated
media on page 62). Printing in portrait or landscape mode is usually selected from the software
program or printer driver. If the option is not available, change the ORIENTATION setting on the printer
control panel.
Tray 1 orientation
Letter, A4, A5, Executive, 8K, 16K, and custom sizes: Load media with the side to be printed
●
on facing up, and the top, short edge toward the right (landscape).
A3, B4, B5, 11 x 17, Legal, 8.5 x 13, and custom sizes: Load media with the side to be printed
●
on facing up, and the top, short edge toward the printer (portrait).
Printing
Tray 2 orientation
Load media with the side to be printed on facing down, and the top, short edge toward you.
Lock
58 Chapter 4 Printing tasks ENWW
Guidelines for printing on letterhead or preprinted forms
Do not use letterhead paper that is printed with low-temperature inks, such as those used in some
●
types of thermography.
Do not use raised or embossed letterhead.
●
The printer uses heat and pressure to fuse toner to the paper. Make sure that any colored paper
●
or preprinted forms use inks that are compatible with this fusing temperature (200°C or 392°F for
0.1 second).
Printing on envelopes
You can print envelopes from tray 1. Tray 1 holds up to 10 envelopes and supports standard or custom
sizes.
For printing on any size of envelope, make sure to set the margins in your program at least 15.0 mm
(0.6 in) from the edge of the envelope.
To minimize curl and wrinkling, always print envelopes to the rear output bin.
The printer might print at a slower speed when printing envelopes. In addition, printing performance
depends on the construction of the envelope. Always test a few sample envelopes before purchasing
a large quantity. For envelope specifications, see
WARNING! Never use envelopes that contain coated linings, exposed self-stick adhesives, or other
synthetic materials. These items can emit noxious fumes.
Paper specifications on page 160.
CAUTION: Envelopes that have clasps, snaps, windows, coated linings, exposed self-stick adhesives,
or other synthetic materials can severely damage the printer. To avoid jams and possible printer
damage, never try to print on both sides of an envelope. Before you load envelopes, make sure that
they are flat and not damaged or stuck together. Do not use envelopes that contain pressure-sensitive
adhesive.
To load envelopes in tray 1
Many types of envelopes can be printed from tray 1. Up to 10 can be stacked in the tray.
1. Open tray 1 and pull out the tray extension. If the envelopes are longer than 229 mm (9 in), flip
open the smaller tray extension.
ENWW Printing on special media 59
2. Open the rear output bin and pull out the tray extension. (This can reduce envelope curl and
wrinkling.)
3. Slide the width guides on tray 1 outward to a position that is slightly wider than the envelopes.
4. Load as many as 10 envelopes in the center of tray 1 with the side to be printed on facing up, and
the postage end pointed away from the printer. Slide the envelopes into the printer as far as they
will go without forcing them.
60 Chapter 4 Printing tasks ENWW
5. Adjust the guides to touch the envelope stack without bending the envelopes. Make sure that the
envelopes fit under the tabs on the guides.
Printing on labels
Use only labels that are recommended for laser printers. For label specifications, see Labels
on page 161.
Guidelines for printing on labels
Print labels from tray 1. Load them with the side to be printed on facing up and the top edge to the
●
right.
Use the rear output bin for labels.
●
Remove label sheets from the output bin as they are printed to prevent them from sticking together.
●
Do not use labels that are separating from the backing sheet or are wrinkled or damaged in any
●
way.
Do not use label sheets that have the backing sheet exposed, and do not reuse partially used label
●
sheets.
Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed
●
for one pass through the printer.
Do not print on both sides of labels.
●
CAUTION: Failure to follow these guidelines can damage the printer.
If a sheet of labels becomes jammed in the printer, see
Printing on transparencies
Use only transparencies that are recommended for use in laser printers. For transparency specifications,
Transparencies on page 162.
see
Guidelines for printing on transparencies
Clearing jams on page 119.
Print transparencies from tray 1. Load them with the side to be printed on facing up and the top
●
edge to the right.
Use the top output bin to reduce curling (this is for transparencies only; for other media use the
●
rear output bin to reduce curling).
ENWW Printing on special media 61
Remove transparencies from the top output bin as they are printed to prevent them from sticking
●
together.
Place transparencies on a flat surface after removing them from the printer.
●
In the print driver or software program, set the tray 1 type to Transparency.
●
Printing on rotated media
The printer can print on letter, A4, A5, Executive, and B5 (JIS) print media in a rotated orientation (shortedge first) from tray 1. The printer can print on letter and A4 media in a rotated orientation from tray 2.
Printing on rotated media is slower. Some types of media feed better when rotated, such as prepunched
paper (especially when it is printed on both sides) or labels that do not stack flat.
Printing from tray 1
1. On the PAPER HANDLING menu on the printer control panel, select TRAY 1
MODE=CASSETTE.
2. On the PAPER HANDLING menu, select the appropriate tray 1 size.
3. Load media with the side to be printed on facing up, and the top, short edge toward the printer.
4. In the printer driver or software program, select the paper size as you normally would and select
tray 1 as the media source.
Printing from tray 2
1. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to the size of the paper that you
are loading.
Lock
21
62 Chapter 4 Printing tasks ENWW
2. Load paper with the side-to-be printed on facing down, and the top, short-edge toward the front of
the tray.
3. In the printer driver or software program, select the size and source of the rotated paper.
Printing full-bleed images
Full-bleed images extend from edge to edge of the page. To achieve this effect, use larger paper, then
trim its edges to the desired size.
CAUTION: Never print directly to the edge of paper. This causes toner to accumulate inside the printer,
which may affect print quality and damage the printer. Print on paper up to 312 x 470 mm
(12.28 x 18.5 in), leaving margins on all four sides of at least 2 mm (0.08 in).
NOTE: When printing paper wider than 297 mm (11.7 in), always use the rear output bin.
Printing on custom-size media
Custom-size paper can be printed from any of the trays. For media specifications, see Paper
specifications on page 160.
NOTE: Very small or very large custom-size paper should be printed from tray 1 to the rear output bin.
The printer control panel can be set for one custom size at a time. Do not load more than one size of
custom paper into the printer.
When you print large numbers of small or narrow media and standard paper, for best printing
performance print paper first, then the small or narrow media.
Guidelines for printing custom-size paper
Do not attempt to print on paper smaller than 76 mm (3 in) wide or 127 mm (5 in) long.
●
Set page margins at least 4.23 mm (0.17 in) away from the edges.
●
Setting custom paper sizes
When custom paper is loaded, size settings need to be selected from the software program (the
preferred method), the printer driver, and the printer control panel.
NOTE: All settings in the printer driver and software program (except configuring custom paper sizes)
override control panel settings. (Software program settings override printer driver settings.)
ENWW Printing on special media 63
If the settings are not available from the software, set the custom paper size from the control panel:
1. On the PRINTING menu, set DEFAULT PAPER SIZE=CUSTOM.
2. On the CUSTOM menu, select inches or millimeters as the unit of measurement.
3. On the unit of measurement menu, set the X dimension (the long edge of the paper). The X
dimension can be 76 to 312 mm (3 to 12.28 in) for tray 1 or 148 to 297 mm (8.2 to 11.7 in) for tray 2.
Set the Y dimension (the short edge of the paper). The Y dimension can be 127 to 470 mm (5 to
18.5 in) for tray 1 or 210 to 432 mm (5.8 to 17 in) for tray 2.
4. If custom media is loaded into tray 1 and TRAY 1 MODE=CASSETTE, then set TRAY 1
SIZE=CUSTOM in the PAPER HANDLING menu on the printer control panel.
5. In the software, select Custom as the paper size.
Loading custom-size media in tray 2
1. Pull the tray out of the printer and remove any media.
If you are printing on longer media from tray 2, slide the lock lever on the tray into the unlocked
●
position, and then extend the rear section of the tray to fit the media that you are loading.
B5
A3
11x17
Legal
8.5x13
Re
le
a
s
e
2. Place the media in the tray and make sure that it is flat at all four corners. Keep the stack below
the height tabs on the paper-length guide in the rear of the tray.
Lock
64 Chapter 4 Printing tasks ENWW
3. On the rear paper-length guide, press the tab and slide it up against the edge of the stack.
Lock
4. Slide the side media-width guides up against the edge of the stack.
Loc
k
5. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to Custom.
Lock
Custom
21
6. Slide the tray into the printer.
ENWW Printing on special media 65
Printing on vellum
Vellum is special lightweight paper similar to parchment. Print vellum from tray 1 only, and open the rear
output bin. Do not print on both sides of vellum.
1. Load vellum with the side to be printed on facing up and the top, short edge to the right.
2. Open the rear output bin.
3. At the control panel, on the PAPER HANDLING menu, set TRAY 1 MODE=CASSETTE.
4. From the printer driver, set the type of paper for tray 1 to vellum, and select the media by type. For
more information, see Type and Size on page 48.
Printing on glossy paper
In either the software program or the driver, select Glossy as the media type, or print from a tray
●
that is configured for glossy paper.
Select Glossy for media weights up to 120 g/m
◦
weights up to 163 g/m
2
220 g/m
Because this affects all print jobs, it is important to return the printer to its original settings once the
●
(58-lb bond).
job has printed.
Colored paper
Colored paper should be of the same high quality as white xerographic paper.
●
Pigments used must be able to withstand the printer’s fusing temperature of 190°C (374°F) for 0.1
●
second without deterioration.
Do not use paper that has a colored coating that was added after the paper was produced.
●
Heavy paper
Any tray will print most heavy media that does not exceed 120 g/m
●
Use cardstock (135 to 220 g/m
●
2
2
(43-lb bond). Select Extra Heavy Glossy for media weights up to
2
(36- to 58-lb bond)) only in tray 1.
(32-lb bond). Select Heavy Glossy for media
2
(32-lb bond).
In either the software program or the printer driver, select Heavy (106 to 163 g/m
●
bond)) or Cardstock (135 to 220 g/m
2
(36- to 58-lb bond)) as the media type, or print from a tray
2
(28- to 43-lb
66 Chapter 4 Printing tasks ENWW
that is configured for heavy paper. Because this setting affects all print jobs, it is important to return
the printer to its original settings after the job has printed.
CAUTION: In general, do not use paper that is heavier than the media specification recommended for
this printer. Doing so can cause misfeeds, jams, reduced print quality, and excessive mechanical wear.
However, some heavier media, such as HP Cover Stock, can be used safely.
HP LaserJet Tough paper
Use only HP LaserJet Tough paper with this printer. HP products are designed to work together
●
for optimum printing results.
Handle HP LaserJet Tough paper by the edges. Oils from your fingers can cause print-quality
●
problems.
In either the software program or the printer driver, select Tough Paper as the media type, or print
●
from a tray that is configured for HP LaserJet Tough paper.
CAUTION: Transparent media that is not designed for LaserJet printing will melt in the printer, causing
damage to the printer.
Recycled paper
This printer supports the use of recycled paper. Recycled paper must meet the same specifications as
standard paper. See the HP LaserJet Printer Family Print Media Specification Guide. Hewlett-Packard
recommends that recycled paper contain no more than 5% ground wood.
ENWW Printing on special media 67
Printing and paper storage environment
Ideally, the printing and paper storage environment should be at or near room temperature, and not too
dry or too humid. Remember paper is hygroscopic; it absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold
causes it to condense on the sheets. Heating systems and air conditioners remove most of the humidity
from a room. As paper is opened and used, it loses moisture, causing streaks and smudging. Humid
weather or water coolers can cause the humidity to increase in a room. As paper is opened and used
it absorbs any excess moisture, causing light print and dropouts. Also, as paper loses and gains moisture
it can distort. This can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper
storage environmental conditions directly affect the feed operation.
Care should be taken not to purchase more paper than can be easily used in a short time (about 3
months). Paper stored for long periods might experience heat and moisture extremes, which can cause
damage. Planning is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened packages
of paper have more potential for environmental damage, especially if they are not wrapped with a
moisture-proof barrier.
The paper storage environment should be properly maintained to ensure optimum printer performance.
The required condition is 20° to 24°C (68° to 75°F), with a relative humidity of 45% to 55%. The following
guidelines should be helpful when evaluating the paper's storage environment:
Paper should be stored at or near room temperature.
●
The air should not be too dry or too humid (due to the hygroscopic properties of paper).
●
The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping.
●
If the printer environment is subject to extremes, unwrap only the amount of paper to be used during
the day's operation to prevent unwanted moisture changes.
68 Chapter 4 Printing tasks ENWW
Printing on both sides (duplexing)
You can print on both sides of a sheet of paper (called duplexing or two-sided printing) manually.
The printer prints the first side of each page, waits for you to reinsert the paper into the printer, and then
prints the second side of each page. Other documents cannot be printed while the printer waits for you
to insert the paper for the second side to be printed.
CAUTION: Do not print on both sides of labels, transparencies, or vellum. Damage to the printer and
jams might result.
Paper orientation for printing on both sides
For manual duplexing, print on the second side of the sheet of paper first. The paper needs to be oriented
as shown in the following illustration.
For tray 1, load the first side facing down with the bottom, short edge toward the printer.
●
For all other trays, load the first side facing up with the top, short edge toward the printer.
●
1
2
1 Tray 1
2 All other trays
Layout options for printing on both sides
The following illustration shows the four print-orientation options. These options are available when
Print on Both Sides is selected on the Finishing tab in the printer driver.
ENWW Printing on both sides (duplexing) 69
1
2
3
4
2
25
3
5
1. Long-edge landscape
2. Short-edge landscape Each printed image is oriented right-side-up. Facing pages are read from top to
3. Long-edge portrait This is the default printer setting, and the most common layout used, with every
4. Short-edge portrait* This layout is often used with clipboards. Every other printed image is oriented
1
When using Windows drivers, select Flip Pages Up to get the designated binding options.
1
3
2
This layout is often used in accounting, data processing, and spreadsheet programs.
Every other printed image is oriented upside-down. Facing pages are read
continuously from top to bottom.
bottom on the left page, then from top to bottom on the right page.
printed image oriented right-side-up. Facing pages are read from top to bottom on
the left page, then from top to bottom on the right page.
upside-down. Facing pages are read continuously from top to bottom.
2
3
5
3
5
To print on both sides
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load it in one of the following ways:
For tray 1, load the letterhead paper with the front side down, bottom-edge first.
●
For tray 2, load the letterhead paper with first side up, top edge toward the back of the tray.
●
2. Open the printer driver (see
3. On the Finishing tab, select Print on Both Sides.
4. Click OK.
5. Send the print job to the printer.
6. Go to the printer. Remove any blank paper that is in tray 1. Insert the printed stack with the blank
side up, with the top-edge feeding into the printer first. You must print the second side from tray 1.
7. If prompted by a message at the control panel-display, press
NOTE: If the number of total sheets exceeds the tray 1 capacity for duplex jobs, you must repeat steps
6 and 7 each time that paper is inserted, until the duplexing job is complete.
CAUTION: Hewlett-Packard recommends manually reusing sheets only through tray 1. Do not reuse
sheets through tray 2, as this can cause jams and print-quality problems.
Gaining access to printer driver settings on page 49).
.
70 Chapter 4 Printing tasks ENWW
Using features in the Windows printer driver
When you print from a software program, many of the product features are available from the printer
driver. For complete information about the features that are available in the printer driver, see the printerdriver Help. The following features are described in this section:
Creating and using quick sets
●
Using watermarks
●
Resizing documents
●
Setting a custom paper size from the printer driver
●
Using different paper and printing covers
●
Printing a blank first page
●
Printing multiple pages on one sheet of paper
●
NOTE: Settings in the printer driver and software program generally override control-panel settings.
Software-program settings generally override printer-driver settings.
Creating and using quick sets
Use quick sets to save the current driver settings for reuse. Quick sets are available on most printerdriver tabs. You can save up to 25 Print Task Quick Sets.
To create a quick set
1. Open the printer driver (see
2. Select the print settings that you want to use.
3. In the Print Task Quick Sets box, type a name for the quick set.
4. Click Save.
To use quick sets
1. Open the printer driver (see
2. Select the quick set that you want to use from the Print Task Quick Sets drop-down list.
3. Click OK.
NOTE: To use printer-driver default settings, select Default Print Settings from the Print Task Quick
Sets drop-down list.
Using watermarks
A watermark is a notice, such as "Confidential," that is printed in the background of each page of a
document.
1. Open the printer driver (see
Gaining access to printer driver settings on page 49).
Gaining access to printer driver settings on page 49).
Gaining access to printer driver settings on page 49).
2. From the Effects tab, click the Watermarks drop-down list.
3. Click the watermark that you want to use. To create a new watermark, click Edit.
ENWW Using features in the Windows printer driver 71
4. If you want the watermark to appear only on the first page of the document, click First Page
Only.
5. Click OK.
To remove the watermark, click (none) in the Watermarks drop-down list.
Resizing documents
Use the document resizing options to scale a document to a percentage of its normal size. You can also
choose to print a document on a different size paper, with or without scaling.
To reduce or enlarge a document
1. Open the printer driver (see
2. On the Effects tab, next to % of Normal Size, type the percentage by which you want to reduce
or enlarge your document.
You can also use the scroll bar to adjust the percentage.
3. Click OK.
To print a document onto a different paper size
1. Open the printer driver (see
2. On the Effects tab, click Print Document On.
3. Select the paper size to print on.
4. To print the document without scaling it to fit, make sure that the Scale to Fit option is not selected.
5. Click OK.
Gaining access to printer driver settings on page 49).
Gaining access to printer driver settings on page 49).
Setting a custom paper size from the printer driver
1. Open the printer driver (see Gaining access to printer driver settings on page 49).
2. On the Paper or Paper/Quality tab, click Custom.
3. On the Custom Paper Size window, type the name of the custom paper size.
4. Type the paper-size length and width. If you type a size that is too small or too large, the driver
adjusts the size to the minimum or maximum size that is allowed.
5. If necessary, click the button to change the unit of measure between millimeters and inches.
6. Click Save.
7. Click Close. The name that you saved appears in the paper-size list for future use.
Using different paper and printing covers
Follow these instructions for printing a first page that is different from other pages in the print job.
72 Chapter 4 Printing tasks ENWW
1. Open the printer driver (see Gaining access to printer driver settings on page 49).
2. On the Paper or Paper/Quality tab, select the appropriate paper for the first page of the print job.
3. Click Use Different Paper/Covers.
4. In the list box, click the pages or covers that you want to print on different paper.
5. To print front or back covers, you must also select Add Blank or Preprinted Cover.
6. Select the appropriate paper type or source for the other pages of the print job.
NOTE: The paper size must be the same for all pages of the print job.
Printing a blank first page
1. Open the printer driver (see Gaining access to printer driver settings on page 49).
2. On the Paper or Paper/Quality tab, click Use Different Paper/Covers.
3. In the list box, click Front Cover.
4. Click Add Blank or Preprinted Cover.
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper.
1. Open the printer driver (see Gaining access to printer driver settings on page 49).
2. Click the Finishing tab.
3. In the section for Document Options, select the number of pages that you want to print on each
sheet (1, 2, 4, 6, 9, or 16).
4. If the number of pages is greater than 1, select the correct options for Print Page Borders and
Page Order.
5. Click OK. The product is now set to print the number of pages per sheet that you have selected.
ENWW Using features in the Windows printer driver 73
Using features in the Macintosh printer driver
When you print from a software program, many of the printer features are available from the printer
driver. For complete information about the features that are available in the printer driver, see the printerdriver Help. The following features are described in this section:
Creating and using presets
●
Printing a cover page
●
Printing multiple pages on one sheet of paper
●
Printing on both sides of the paper
●
NOTE: Settings in the printer driver and software program generally override control-panel settings.
Software-program settings generally override printer-driver settings.
Creating and using presets
Use presets to save the current printer driver settings for reuse.
To create a preset
1. Open the printer driver (see
2. Select the print settings.
3. In the Presets box, click Save As..., and type a name for the preset.
4. Click OK.
To use presets
1. Open the printer driver (see
2. In the Presets menu, select the preset that you want to use.
NOTE: To use printer-driver default settings, select the Standard preset.
Printing a cover page
You can print a separate cover page for your document that includes a message (such as “Confidential”).
1. Open the printer driver (see
2. On the Cover Page or Paper/Quality pop-up menu, select whether to print the cover page Before
Document or After Document.
3. In the Cover Page Type pop-up menu, select the message that you want to print on the cover
page.
Gaining access to printer driver settings on page 49).
Gaining access to printer driver settings on page 49).
Gaining access to printer driver settings on page 49).
NOTE: To print a blank cover page, select Standard as the Cover Page Type.
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way
to print draft pages.
74 Chapter 4 Printing tasks ENWW
1. Open the printer driver (see Gaining access to printer driver settings on page 49).
2. Click the Layout pop-up menu.
3. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2,
4, 6, 9, or 16).
4. Next to Layout Direction, select the order and placement of the pages on the sheet.
5. Next to Borders, select the type of border to print around each page on the sheet.
Printing on both sides of the paper
CAUTION: To avoid jams, do not load paper that is heavier than 105 g/m2 (28-lb bond).
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load it in one of the following ways:
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the
●
tray.
2. Open the printer driver (see
3. On the Finishing pop-up menu, select the Manual Duplex option.
NOTE: If the Manual Duplex option is not enabled, select Manually Print on 2nd Side.
4. Click Print. Follow the instructions in the pop-up window that appears on the computer screen
before replacing the output stack in tray 1 for printing the second half.
5. Go to the printer, and remove any blank paper that is in tray 1.
6. Insert the printed stack face-up with the bottom edge feeding into the printer first in tray 1. You
must print the second side from tray 1.
7. If prompted, press the appropriate control-panel button to continue.
ENWW Using features in the Macintosh printer driver 75
Gaining access to printer driver settings on page 49).
Managing special printing situations
Printing a different first page
Use the following procedure to print the first page of a document on a different media type than the
remainder of the document. For example, you can print the first page of a document on letterhead paper
and the remainder on plain paper.
1. From your software program or printer driver, specify a tray for the first page and another tray for
the remaining pages.
2. Load the special media into the tray that you specified in step 1.
3. Load the media for the remaining pages of the document into another tray.
4. Print the document.
You can also print on different media by using the printer control panel or printer driver to set the types
of media that are loaded in the trays and then selecting the first and remaining pages by media type.
Stopping a print request
You can stop a print request by using the printer control panel or using your software program.
NOTE: It can take some time for all printing to clear after you have canceled a print job.
To stop the current print job from the printer control panel
1. Press Stop on the printer control panel.
2. Press
If the print job is too far into the printing process, you might not have the option to cancel it.
to highlight CANCEL CURRENT JOB, and then press to cancel the job.
To stop the current print job from the software program
A dialog box will appear briefly on the screen, giving you the option to cancel the print job.
If several requests have been sent to the printer through your software, they might be waiting in a print
queue (for example, in Windows Print Manager). See the software documentation for specific
instructions about canceling a print request from the computer.
If a print job is waiting in a print queue (computer memory) or print spooler (Windows 98, 2000, XP, or
Me), delete the print job there.
For Windows 98 or Windows Me, click Start, click Settings, and then click Printers. For Windows 2000
and Windows XP, click Start and then click Printers. Double-click the HP LaserJet 5200 printer icon to
open the print spooler. Select the print job that you want to cancel, and then press Delete. If the print
job is not cancelled, you might need to shut down and restart the computer.
76 Chapter 4 Printing tasks ENWW
Managing stored jobs
NOTE: This feature is available only for printers that have installed hard drives. You must have 80 MB
of memory installed to use this feature.
To store print jobs on the printer, use the Job Storage tab in the printer driver Properties dialog box.
After a job is stored, you can print it or delete it from the printer control panel.
To print a stored job
1. Press Menu.
2. Press to highlight RETRIEVE JOB, and then press .
A list of users appears. If no jobs are stored , then the message NO STORED JOBS appears.
3. Press
If you have more than one stored job that is protected by a personal identification number
●
(PIN), the ALL PRIVATE JOBS menu item appears. If you want to print one of the PINprotected jobs, highlight ALL PRIVATE JOBS, and then press
4. Press
5. Press
If the job is not PIN-protected, go to step 7.
●
6. If prompted, provide a PIN by pressing
specified each number of the four-digit PIN.
7. Press
To delete a stored job
1. Press Menu.
2. Press
A list of users appears. If there are no stored jobs, then the message NO STORED JOBS appears.
3. Press
to highlight your user name, and then press .
.
to highlight the correct print job, and then press .
to highlight PRINT, and then press .
or to change the number. Press after you have
and to specify the number of copies, and then press to print the job.
to highlight RETRIEVE JOB, and then press .
to highlight your user name, and then press .
If you have more than one stored job that is PIN-protected, the ALL PRIVATE JOBS menu
●
item appears. If you want to delete one of the PIN-protected jobs, highlight ALL PRIVATE
JOBS, and then press
4. Press
5. Press
If the job is not PIN-protected, the printer deletes the job.
6. If prompted, provide a PIN by pressing
specified each number of the four-digit PIN.
The printer deletes the job after you set the fourth PIN digit and press
ENWW Managing stored jobs 77
to highlight the correct print job, and then press .
to highlight DELETE, and then press .
.
or to change the number. Press after you have
.
Managing memory
The printer supports up to 128 MB of memory. You can add additional memory by installing a dual inline
memory module (DIMM) in the DIMM slot, which accepts 32, 48, 64, or 128 of RAM. For information
about installing memory, see
The printer uses 100-pin 133 MHz DDR memory modules. Extended data output (EDO) DIMMs are not
supported.
NOTE: If memory problems occur when you are printing complex graphics, you can make more
memory available by removing downloaded fonts, style sheets, and macros from printer memory.
Reducing the complexity of a print job from within a program can help avoid memory problems.
NOTE: Be sure to update the printer configuration in the printer driver after adding memory. See
Enabling memory for Windows on page 179.
Working with memory on page 171.
78 Chapter 4 Printing tasks ENWW
5 Managing the printer
This chapter describes how to manage the printer:
Using printer information pages
●
Using the HP Easy Printer Care software
●
Using the HP Printer Utility for Macintosh
●
ENWW 79
Using printer information pages
From the printer control panel, you can print pages that give details about the printer and its current
configuration. The table below provides the procedures for printing the information pages.
Page description How to print the page
Menu map
Shows the control-panel menus and
available settings.
Configuration page
Shows printer settings and installed
accessories.
Supplies status page
Shows print-cartridge toner levels.
1. Press Menu.
2.
Press
3.
If PRINT MENU MAP is not highlighted, press
and then press
The content of the menu map varies, depending on the options currently installed in
the printer.
For a complete list of control panel menus and possible values, see
panel menus on page 19.
1. Press Menu.
2.
Press
3.
Press
NOTE: If the printer contains an HP Jetdirect print server or an optional hard disk
drive, an additional configuration page prints that provides information about those
devices.
1. Press Menu.
2.
Press
3.
Press
NOTE: If you are using non-HP supplies, the supplies status page might not show
the remaining life for those supplies. For more information, see
HP print cartridges on page 86.
to highlight INFORMATION, and then press .
or until it is highlighted,
.
Using the control-
to highlight INFORMATION, and then press .
to highlight PRINT CONFIGURATION, and then press .
to highlight INFORMATION, and then press .
to highlight PRINT SUPPLIES STATUS PAGE, and then press .
HP policy on non-
Usage page
Shows a page count for each size of
paper printed, the number of one-sided
(simplexed) or two-sided (duplexed)
pages, and the average percentage of
coverage.
PCL or PS font list
Shows which fonts are currently
installed in the printer.
1. Press Menu.
2.
Press
3.
Press
1. Press Menu.
2.
Press
3.
Press
then press
NOTE: The font lists also show which fonts are resident on an optional hard disk
accessory or flash DIMM.
to highlight INFORMATION, and then press .
to highlight PRINT USAGE PAGE, and then press .
to highlight INFORMATION, and then press .
to highlight PRINT PCL FONT LIST or PRINT PS FONT LIST, and
.
80 Chapter 5 Managing the printer ENWW
Using the HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
Check the printer status.
●
Check supplies status.
●
Set up alerts.
●
Gain access to troubleshooting and maintenance tools.
●
You must perform a complete software installation to use the HP Easy Printer Care software.
NOTE: You do not have to have Internet access to open and use the HP Easy Printer Care software.
However, if you click a Web-based link, you must have Internet access to go to the site associated with
the link.
Supported operating systems
The HP Easy Printer Care software is supported for Windows 2000 and Windows XP.
Supported browsers
To use the HP Easy Printer Care software, you must have one of the following browsers:
Microsoft Internet Explorer 5.5 or later
●
Netscape Navigator 7.0 or later
●
Opera Software ASA Opera 6.05 or later
●
All pages can be printed from the browser.
To open the HP Easy Printer Care software
Use one of the following methods to open HP Easy Printer Care software:
On the Start menu, select Programs, select HP, and then select HP Easy Printer Care
●
software.
In the Windows system tray (in the lower-right corner of the desktop), double-click the HP Easy
●
Printer Care software icon.
Double-click the desktop icon.
●
HP Easy Printer Care software sections
Section Options
Overview tab
Devices list: Shows the printers that you can select.
●
Contains basic status
information for the printer
Device Status section: Shows printer status information. This section will indicate printer alert
●
conditions, such as an empty print cartridge. It also shows device-identification information,
control-panel messages, and print-cartridge levels. After you correct a problem with the printer,
click the
button to update the section.
ENWW Using the HP Easy Printer Care software 81
Section Options
Supplies Status section: Shows detailed supplies status, such as the percentage of toner
●
remaining in the print cartridge and the status of the media that is loaded in each tray.
Supplies Details link: Opens the supplies status page to view more detailed information about
●
printer supplies, ordering information, and recycling information.
Support tab
Provides help information
and links
Supplies Ordering
window
Provides access to online
or e-mail supplies
ordering
Alert Settings window
Allows you to configure
the printer to
automatically notify you
of printer issues
Provides device information, including alerts for items needing attention.
●
Provides links to troubleshooting information and tools.
●
Provides links to the HP Web site for registration, support, and for ordering supplies.
●
NOTE: If you use a dial-up connection and did not connect to the Internet when you first
opened the HP Easy Printer Care software, you must connect before you can visit these Web
sites.
Ordering list: Shows the supplies that you can order for each printer. If you want to order a
●
certain item, click the Order check box for that item in the supplies list.
Shop Online for Supplies button: Opens the HP supplies Web site in a new browser window.
●
If you have checked the Order check box for any items, the information about those items can
be transferred to the Web site.
Print Shopping List button: Prints the information for the supplies that have the Order check
●
box selected.
Email Shopping List button: Creates a text list of items that have the Order check box
●
selected. The list can be copied into an e-mail message that you send to your supplier.
Alerts on or off: Activates or deactivates the alerts feature for a certain printer.
●
When alerts appear: Sets when you want alerts to appear—either when you are printing to
●
that particular printer, or anytime there is a printer event.
Alert event type: Sets whether you want alerts for only critical errors, or for any error, including
●
continuable errors.
Device List tab
Shows information about
each printer in the
Devices list
Find Other Printers
window
Allows you to add more
printers to your printer list
Notification type: Sets what type of alert should appear (pop-up message or system tray alert,
●
and e-mail message).
Printer information, including printer name, make, and model
●
An icon (if the View as drop-down box is set to Tiles, which is the default setting)
●
Any current alerts for the printer
●
If you click a printer in the list, the HP Easy Printer Care software opens the Overview tab for that
printer.
Clicking the Find Other Printers link in the Devices list opens the Find Other Printers window.
The Find Other Printers window provides a utility that detects other printers so that you can add
them to the Devices list and then monitor those printers from your computer.
82 Chapter 5 Managing the printer ENWW
Using the HP Printer Utility for Macintosh
Use the HP Printer Utility to configure and maintain a printer from a Mac OS X computer.
Opening the HP Printer Utility
To open the HP Printer Utility in Mac OS X V10.2
1. Open the Finder, and then click Applications.
2. Click Library, and then click Printers.
3. Click hp, and then click Utilities.
4. Double-click HP Printer Selector to open the HP Printer Selector.
5. Select the printer that you want to configure, and then click Utility.
To open the HP Printer Utility in Mac OS X V10.3 or V10.4
1. In the Dock, click the Printer Setup Utility icon.
NOTE: If the Printer Setup Utility icon does not appear in the Dock, open the Finder, click
Applications, click Utilities, and then double-click Printer Setup Utility.
2. Select the printer that you want to configure, and then click Utility.
HP Printer Utility features
The HP Printer Utility consists of pages that you open by clicking in the Configuration Settings list.
The following table describes the tasks that you can perform from these pages.
Item Description
Configuration Page Prints a configuration page.
Supplies Status Shows the printer supplies status and provides links for online supplies-ordering.
HP Support Provides access to technical assistance, online supplies ordering, online registration, and
File Upload Transfers files from the computer to the printer.
Upload Fonts Transfers font files from the computer to the printer.
Firmware Update Transfers updated firmware files from the computer to the printer.
Economode & Toner Density Turns on the Economode setting to conserve toner, or adjusts toner density.
Resolution Changes the resolution settings, including the REt setting.
Trays Configuration Changes the default printer tray settings.
E-mail Alerts Configures the printer to send e-mail notices for certain events.
recycling and return information.
ENWW Using the HP Printer Utility for Macintosh 83
84 Chapter 5 Managing the printer ENWW
6 Maintenance
This chapter describes ways to maintain the printer:
Managing supplies
●
Replacing supplies and parts
●
Cleaning the printer
●
ENWW 85
Managing supplies
Using, storing, and monitoring the print cartridge can help ensure high-quality printer output.
Supplies life
The average cartridge yield is 12,000 pages in accordance with ISO/IEC 19752. Actual cartridge yield
depends on specific use.
Approximate print-cartridge replacement intervals
Print cartridge Page count Approximate time period
Black 12,000 pages
1
Approximate life is based on 2,000 pages per month.
2
Approximate average A4-/letter-size page count based on approximately 5% coverage.
To order supplies online, go to www.hp.com/support/lj5200l.
Managing the print cartridge
Print-cartridge life expectancy
The average cartridge yield is 12,000 pages in accordance with ISO/IEC 19752. Actual cartridge yield
depends on specific use.
CAUTION: Hewlett-Packard does not recommend full-time use of EconoMode. (If EconoMode is used
consistently to print media with less than 5% toner coverage, the toner supply might outlast the
mechanical parts in the print cartridge.)
Print-cartridge storage
Do not remove the print cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the print cartridge, do not expose it to light for more than a few
minutes.
1
2
6 months
HP print cartridges
When you use a genuine new HP print cartridge, you can obtain the following supplies information:
Percentage of supplies remaining
●
Estimated number of pages remaining
●
Number of pages printed
●
HP policy on non-HP print cartridges
Hewlett-Packard Company cannot recommend the use of non-HP print cartridges, either new or
remanufactured. Because they are not HP products, HP cannot influence their design or control their
quality.
86 Chapter 6 Maintenance ENWW
CAUTION: Any damage caused by a non-HP print cartridge is not covered under the HP warranty
and service agreements.
To install a new HP print cartridge, see Changing the print cartridge on page 88. To recycle the used
cartridge, follow the instructions included with the new cartridge.
Print-cartridge authentication
The printer automatically authenticates the print cartridge when it is inserted into the printer. During
authentication, the printer will let you know whether a cartridge is a genuine HP print cartridge.
If the printer control-panel message states that this is not a genuine HP print cartridge and you believe
you purchased an HP print cartridge, see
HP fraud hotline and Web site
Call the HP fraud hotline (1-877-219-3183, toll-free in North America) or go to www.hp.com/go/
anticounterfeit when you install an HP print cartridge and the printer message says the cartridge is non-
HP. HP will help determine if the product is genuine and take steps to resolve the problem.
Your print cartridge might not be a genuine HP print cartridge if you notice the following:
You are experiencing a high number of problems with the print cartridge.
●
The cartridge does not look like it usually does (for example, the orange pull tab is missing, or the
●
packaging differs from HP packaging).
HP fraud hotline and Web site on page 87.
ENWW Managing supplies 87
Replacing supplies and parts
Carefully follow the guidelines in this section when replacing printer supplies.
Supply replacement guidelines
To facilitate the replacement of supplies, keep the following guidelines in mind when setting up the
printer.
Sufficient space is required above and in the front of the printer for removing supplies.
●
The printer should be located on a flat, sturdy surface.
●
For instructions on installing supplies, see the installation guides provided with each supply item or see
more information at
CAUTION: Hewlett-Packard recommends the use of HP products in this printer. Use of non-
HP products may cause problems requiring service that is not covered by the HP warranty or service
agreements.
Changing the print cartridge
When a print cartridge approaches the end of useful life, a message appears on the control panel
recommending that you order a replacement. The printer can continue to print using the current print
cartridge until a message appears instructing you to replace the cartridge.
www.hp.com/support/lj5200l.
To change the print cartridge
1. Open the front cover.
88 Chapter 6 Maintenance ENWW
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