AASTRA 6725ip User Manual

Aastra 6725ip
Microsoft® Lync™ Phone

Work Smart User Guide

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TM

Content

Aastra Model 6725ip Work Smart User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Aastra 6725ip Essentials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Make a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

View a Contact Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Receive a Call or Redirect to Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Change Your Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Use Call Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

View Call Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Check Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Manage Multiple Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Escalate a Call to a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Transfer a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Join a Meeting from the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Access Phone Settings and Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

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Aastra Model 6725ip Work Smart User Guide

Aastra 6725ip Essentials

Welcome to the new world of the Aastra 6725ip Phone with Lync™ communications software. With Lync, you have voice
communication capabilities not available with your traditional desk phone. For example, with Lync, you can view call logs,
join meetings, and make Voice over Internet Protocol (VoIP) calls. In short, you can do everything that you can do today
with your regular phone and more.

Lync for the Aastra 6725ip phone is designed to be used by information workers. For more information and technical
details about the Aastra 6725ip phone, see the Aastra website at www.aastra.com/aastra-6725ip.htm.

In this guide, you will learn how to use the Aastra 6725ip to:

• Make a Call

• View a Contact Card

• Receive a Call

• Change Your Status

• Use Call Controls

• View Call Logs

• Check Voice Mail

• Manage Multiple Calls

• Escalate a Call to a Conference Call

• Transfer a Call

• Join a Meeting from the Calendar

• Access Phone Settings and Help

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Aastra Model 6725ip Work Smart User Guide

Make a Call

In addition to the standard way of making a phone call (by picking up the handset and dialing), you can make calls as fol­lows:

Notes:

• If the phone is locked, unlock it by selecting the Lock icon, and then selecting Unlock.

• Press and hold the 0 key to dial a plus (i.e. +) sign when making international calls.

To make a call from the Contacts screen on your phone

IP Phone UI

1. From your phone's Home screen, select the Contacts icon, and then select the contact group the user is in.

2. Use the up and down arrow buttons on the phone to select the contact, and then select Call.

To make a call by searching for a contact from the keypad

IP Phone UI

1. Press the numbers on the phone keypad that correspond to the contact’s name or phone extension. For example,

to find "Tony Smith" press 8669*76484, where "*" is the space between the first and last name.

2. When you find the contact you want to call, select Call.

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To make a call from Lync on your computer

Application UI

Important:

The USB cable connecting the phone to your computer must be plugged in.

1. Open Lync, and, in the Lync main window, click Group, and then click the group that the contact is in.

Note:

Depending on what version of Lync you’re using, your screen might look slightly different from the Lync screens
in this guide.

2. Click the Call button next to the contact that you want to call.

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View a Contact Card

A contact card provides details about a contact's availability and presence. Depending on the access level that a contact
grants you, you can see the contact's phone numbers, schedule information, the phone number of the most recent call,
and a personal note if the contact has written one.

To view a contact card

IP Phone UI

1. From your phone's Home screen, select the Contacts icon.

2. From the Contact Groups screen, select the group your contact is in, and then select a contact name.

3. When you finish viewing the contact card, select Close.

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Receive a Call or Redirect to Voice Mail

In addition to answering a call, you can also redirect the call to your voice mail.

To receive a call or redirect a call to voice mail

IP Phone UI

From the Incoming call screen, perform one of the following:

• To answer a call, either select Answer, or pick up the handset.

• To send the caller directly to your voice mail, select To Voice Mail.

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Change Your Status

Your presence status is determined by your calendar and activity. For example, when you’re in a scheduled meeting or on
a call, your status shows as Busy. If you don’t use your computer for a certain period of time (as determined by the Status
options in Lync), your status changes to Away.

You can also change your status manually. This might be handy if, for example, you and a colleague start an impromptu
meeting in your office or you have a deadline and don’t want to be disturbed.

The same status displays in Lync on your computer and in Lync on your phone, and you can change your status from
either place.

To change your status

IP Phone UI

1. From your phone's Home screen, select Menu, and then select My Status.

2. On the My Status screen, perform one of the following:

• If you don’t want to any interruptions, select Do Not Disturb.

• If you want others to feel free to contact you, select Available.

• If you want to let others know you’re in a meeting, on a call, or otherwise engaged, select Busy.

• If you’re stepping away just for a few moments, select Be Right Back.

• If you want it to look like you’re unavailable, select Away.

• If you want Lync to reset your status based on your calendar and activity, select Reset Status.

Note:

The check mark indicates your current status.

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Use Call Controls

Use the buttons on the phone to enable and disable the speakerphone or headset, adjust the loudspeaker or headset vol­ume, or mute the microphone or speaker.

Notes:

• You can receive audio through the handset, loudspeaker, or headset only when you have a USB cable connecting

your phone to your computer.

• If you adjust the loudspeaker volume during an audio session, the volume setting is retained for all subsequent calls.

To us e call control

IP Phone UI

• To hang-up an active call on the loudspeaker, press the Speakerphone key.

• To hang-up an active call on the headset, press the Headset key.

To mute everyone except yourself

IP Phone UI

• When you are in a conference call, from the In Call screen, select Menu, and then select Mute Audience.

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View Call Logs

The Call Logs screen displays a history of incoming, outgoing, and missed calls on your phone.

To view call logs

IP Phone UI

1. From your phone's Home screen, select the Call Logs icon.

2. From the All Calls screen, select Menu to sort the calls.

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Check Voice Mail

If your organization has enabled voice mail, you can access your voice mail to check messages or to change your voice­mail greeting.

To check your voice mail

IP Phone UI

• Select the Voice Mail icon from your phone's Home screen. If you have unheard voice-mail messages, the

Voice Mail icon displays a number indicating the number of voice-mail messages, and a red light comes on

at the upper right corner of your phone.

The Voice Mail screen displays the phone number, message date, and time of the call. For contacts listed in
your personal contacts or corporate directory, the name and contact card of the sender also displays.

Note:

You can also press and hold the 1 key on the phone to access your voice mail.

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Manage Multiple Calls

When you are in a call, you will see several call controls that you can use to manage multiple calls.

To place a call on hold

IP Phone UI

• From the In Call screen, select Hold.

To answer a second call

IP Phone UI

• When you are in a active call, from the Incoming call screen, select Answer. Your active call is placed on hold

and your second call is answered.

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To switch between calls

IP Phone UI

1. Press the Home button on the phone, and then select Active Call.

2. From the In Call screen, use the up and down arrow buttons to select the call that you want to activate, and then

select Resume.

To make a new call and put the active call on hold

IP Phone UI

1. From the In Call screen, select Menu, and then select New Call. Your active call is put on hold.

2. Enter a phone number or select a contact, and then select Call.

To en d a call

IP Phone UI

• From the In Call screen, select End.

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Escalate a Call to a Conference Call

You can start a conference call during a phone call and add more participants.

To escalate a call to a conference call

IP Phone UI

1. From the In Call screen, select Menu, and then select Add Others.

2. To add a participant, enter a phone number or select a contact, and then select Add. To add more participants

repeat these steps.

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Transfer a Call

You can transfer calls directly to someone else, to a Parking Lot, or to your mobile phone.

To transfer a call to someone else

IP Phone UI

1. From the In Call screen, select Menu, and then select Transfer Directly To.

2. Enter a phone number or select a contact, and then select Call.

To consult someone before transferring a call

IP Phone UI

1. From the In Call screen, select Menu, and then select Consult then Transfer To.

2. Enter a number or select a contact, and, when the contact accepts, select Complete Transfer.

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To transfer a call to a parking lot

Note:

If your system is set up for it, you can park a call. This places the call on hold so that another party can retrieve it.

IP Phone UI

1. From the In Call screen, select Menu, and then select Transfer to Parking Lot. The call will be placed on hold.

A notification appears, displaying a number to call in order to retrieve the call.

2. Contact the team that you want to answer the call, and give them the number from the notification.

To transfer a call to a mobile phone

IP Phone UI

• From the In Call screen, select Menu, and then select Transfer to Mobile Phone.

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Join a Meeting from the Calendar

Your calendar displays Microsoft® Outlook® appointments for the current day. You can join a meeting by using your phone.

Note:

You can join only Lync Meetings that have been created by using Microsoft Outlook.

To join a meeting

IP Phone UI

1. From your phone's Home screen, select the Calendar icon.

2. From the Tod ay's C alenda r screen, choose the meeting that you want to join, and select Join.

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Access Phone Settings and Help

You can access Help and configure the following settings on your phone:

• Volume

• Brightness

• Logging

• Desk Phone Location

• Make Test Call

• Ringtones

• Phone-Unlock PIN

• Time Zone

• Date Format

• Time Format

• Language

• High Contrast

• Text Te lepho ny ( T TY )

• Malicious Call Trace

• Problem Reports Upload (Office 365 users only)

• Remote Log Access

Note:

Some of the settings are configurable by the support team and may not be available on your phone.

To access the Settings menu

IP Phone UI

1. From your phone's Home screen, select Menu, and then select Settings.

2. From the Settings screen, select the setting you want to change.

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To access the general Help for the phone

IP Phone UI

• From your phone's Home screen, select Menu, and then select Help.

To access context-sensitive Help for a specific screen

IP Phone UI

Aastra Model 6725ip Work Smart User Guide

• From the screen that you are in, select Menu and then select Help.

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Disclaimer

Aastra Telecom, Inc. will not accept liability for any damages
and/or long distance charges, which result from unauthorized
and/or unlawful use. While every effort has been made to
ensure accuracy, Aastra Telecom, Inc. will not be liable for tech­nical or editorial errors or omissions contained within this doc­umentation. The information contained in this documentation
is subject to change without notice.

Copyright 2012 © Aastra Technologies Limited,
www.aastra.com.