Xerox WorkCentre 3210, WorkCentre 3220 User Guide

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contents

6 Features of your new laser product 9 Safety

12 Regulatory Information

INTRODUCTION

GETTING STARTED

19 Printer overview

19 Front view 19 Rear view

20 Control panel overview 21 Understanding the Status LED 22 Menu overview 23 Supplied software 23 Printer driver features

23 Printer driver 24 PostScript driver (WorkCentre 3220 only)

25 Setting up the hardware 25 System requirements

25 Windows 26 Macintosh 26 Linux

26 Setting up the network

26 Introduction 26 Supported operating systems 27 Locating the WorkCentre 3210 or WorkCentre 3220 IP Address 27 Accessing CentreWare Internet Services (CWIS) 27 Configuring network protocol via the machine 27 Setting Ethernet speed 27 Restoring the network configuration 27 Printing a network configuration page 27 Using SetIP program

28 Installing the software 29 Machine's basic settings

29 Altitude adjustment 29 Changing the display language 29 Setting the date and time 29 Changing the clock mode 30 Changing the default mode 30 Setting sounds 30 Entering characters using the number keypad 31 Using the save modes 31 Setting print job timeout 31 Changing the font setting

LOADING ORIGINALS AND PRINT MEDIA

32 Loading originals

32 On the scanner glass 32 In the ADF

33 Selecting print media

34 Specifications on print media 35 Media sizes supported in each mode 35 Guidelines for selecting and storing print media 35 Guidelines for special print media

36 Changing the size of the paper in the paper tray 37 Loading paper

37 Loading paper in the tray 1 or optional tray

37 Printing on special print materials

Contents_1

contents

38 Adjusting the output support

38 Stacking papers firmly

38 Setting the paper size and type

COPYING

SCANNING

39 Selecting the paper tray 39 Copying 39 Changing the settings for each copy

39 Darkness 39 Original Type 39 Reduced or enlarged copy

40 Changing the default copy settings 40 ID card copying 40 Using special copy features

40 Collation 41 2-up or 4-up copying 41 Poster copying 41 Clone copying 41 Adjusting background images

42 Printing on both sides of paper 42 Setting copy timeout

43 Scanning basics 43 Scanning from the control panel

43 Scanning to application programs for USB connections

43 Scanning using a network connection

43 Preparing for network scanning 44 Scanning to a network client 44 Scanning to Email

45 Changing the settings for each scan job 45 Changing the default scan settings 45 Setting up Address Book

45 Registering speed email numbers 45 Configuring group email numbers 45 Using Address Book entries 46 Searching Address Book for an entry 46 Printing Address Book

2_Contents

BASIC PRINTING

FAXING

47 Printing a document 47 Canceling a print job

48 Sending a fax

48 Setting the fax header 48 Adjusting the document settings 49 Sending a fax automatically 49 Sending a fax manually 49 Confirming a transmission 49 Automatic redialing 49 Redialing the last number

49 Receiving a fax

49 Selecting the paper tray 49 Changing receiving modes 50 Receiving automatically in Fax mode

contents

50 Receiving manually in Tel mode 50 Receiving manually using an extension telephone 50 Receiving automatically in Ans/Fax mode 50 Receiving faxes using DRPD mode 51 Receiving in secure receiving mode 51 Activating secure receiving mode 51 Receiving faxes in memory

51 Other ways to fax

51 Sending a fax to multiple destinations 51 Sending a delayed fax 52 Sending a priority fax 52 Forwarding faxes 53 Sending a Fax from a PC

54 Fax setup

54 Changing the fax setup options 55 Changing the default document settings 56 Printing sent fax report automatically 56 Setting up Address Book

USING USB FLASH MEMORY

MAINTENANCE

58 About USB memory 58 Plugging in a USB memory device 58 Scanning to a USB memory device

58 Scanning 59 Customizing Scan to USB

59 Printing from a USB memory device

59 To print a document from a USB memory device:

59 Backing up data

59 Backing up data 59 Restoring data

60 Managing USB memory

60 Deleting an image file 60 Formatting a USB memory device 60 Viewing the USB memory status

61 Printing reports

61 Printing a report

62 Clearing memory 62 Firmware update 62 Cleaning your machine

62 Cleaning the outside 62 Cleaning the inside 63 Cleaning the scan unit

64 Maintaining the cartridge

64 Print cartridge storage 64 Expected cartridge life 64 Redistributing toner

65 Replacing the print cartridge

66 Cleaning the drum 66 Clearing the Toner Empty message

66 Maintenance parts

66 Checking replaceables 66 Replacing the ADF rubber pad 67 Replacing the ADF feed roller 67 Replacing the transfer roller 68 Replacing the pick up roller

68 Managing your machine from the website

Contents_3

contents

68 Checking the machine’s serial number

TROUBLESHOOTING

ORDERING SUPPLIES AND ACCESSORIES

69 Tips for avoiding paper jams 69 Clearing document jams

69 Input Misfeed 70 Exit misfeed 70 Roller misfeed

70 Clearing paper jams

70 In the paper feed area 71 In the manual tray 71 In the print cartridge area 71 In the paper exit area 71 In the duplex unit area 72 In the optional tray

73 Understanding display messages 75 Solving other problems

75 Paper feeding 75 Printing problems 76 Printing quality problems 78 Copying problems 79 Scanning problems 80 Network Scan problems 80 Fax problems 81 Common PostScript problems (WorkCentre 3220 only) 81 Common Windows problems 81 Common Linux problems 82 Common Macintosh problems

83 Supplies 83 Accessories 83 How to purchase

4_Contents

INSTALLING ACCESSORIES

SPECIFICATIONS

84 Precautions to take when installing accessories 84 Upgrading a memory module

84 Installing a memory module 85 Activating the added memory in the PS printer properties

86 General specifications 87 Printer specifications 87 Scanner specifications 88 Copier specifications 88 Facsimile specifications

contents

GLOSSARY

INDEX

Contents_5

features of your new laser product

Your new machine is equipped with a number of special features that improve the quality of the documents you print. With the machine, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print with a resolution of up to 1200 dpi effective output.

• Your machine prints A4-sized paper at up to 24 ppm (WorkCentre 3210), 28 ppm (WorkCentre 3220) and lettersized paper at up to 24 ppm (WorkCentre 3210), 30 ppm (WorkCentre 3220).

Handle many different types of printable material

• The manual tray supports letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper. The manual tray holds up 1 sheet of paper.

•The 250-sheet tray 1 and optional tray support plain paper in various sizes.

Create professional documents

• Print Watermarks. You can customize your documents with words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See Software section.

• You can use preprinted forms and letterhead with plain paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single sheet of paper.

• This machine automatically conserves electricity by substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper (double-sided printing). See Software section.

Expand your machine’s capacity

• Your machine has an extra memory slot to expand their memory. (Page 83)

• Zoran IPS Emulation* compatible with PostScript 3 (PS) enables PS printing.

* Zoran IPS Emulation compatible with PostScript 3

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

Print in various environments

• You can print with Windows 2000 and Windows XP/2003/ Vista as well as Linux and Macintosh systems.

• Your machine is equipped with a USB interface and a network interface.

Copy originals in several formats

• Your machine can print multiple image copies from the original document on a single page.

• There are special functions to erase catalog and newspaper background.

• The print quality and image size may be adjusted and enhanced at the same time.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG, TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also send the fax to several stored destinations.

• After the transmission, the machine may print out the fax reports according to the setting.

Features of your new laser product_6

FEATURES BY MODELS

The machine is designed to support all of your document needs – from printing and copying, to more advanced networking solutions for your business. Basic features of this machine include:

FEATURES WorkCentre 3210 WorkCentre 3220

USB 2.0

USB Memory Interface

ADF (Automatic Document Feeder)

Network Interface Enthernet 10/100 Base TX wired LAN

Automatic Duplexing (2-sided) printing

FAX

Scan to email

PostScript driver

( : Included, O: Optional, Blank: Not Available)

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the machine as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the machine.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media. Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the machine. Start

Note Used to provide additional information or detailed specification of the machine

Caution Used to give users information to protect the machine from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from country to country

Do not touch the green underside of the print cartridge.

7_Features of your new laser product

FINDING MORE INFORMATION

You can find information for setting up and using your machine from the following resources, either as a print-out or on screen.

Quick Install Guide Provides information on setting up your machine and this requires that you follow the instructions in the guide to prepare the machine.

Online User’s Guide Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

Xerox website

machine, troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your machine in various operating systems, and how to use the included software utilities.

Help

printer driver help screen, click

If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Xerox website,

www.xerox.com.

from the printer properties dialog box.

Features of your new laser product_8

Safety

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only.

WARNING: This WARNING mark alerts users to

the possibility of personal injury.

WARNING: This WARNING mark alerts users to

heated surfaces.

CAUTION: This symbol indicates a Laser is being

used in the equipment and alerts the user to refer to the appropriate safety information.

WARNING: This product must be connected to a

protective earth circuit.

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.

Maintenance Information

4. Do not remove covers or guards that are fastened with

screws. There are no parts behind these covers that you can maintain or service.

Operational Safety Information

Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:

Do These:

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation.

WARNING: Do not use aerosol cleaners. Aerosol

cleaners can be explosive or flammable when used on electromechanical equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building.

• Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine.

• Always locate the machine in an area that has adequate ventilation and room for servicing.

1. Any operator product maintenance procedures will be

described in the user documentation supplied with the product.

2. Do not carry out any maintenance on this product which is

not described in the customer documentation

WARNING: Do not use aerosol cleaners. Aerosol

cleaners can be explosive or flammable when used on electromechanical equipment.

3. Use supplies and cleaning materials only as directed in the

Operator section of this manual.

• Always unplug this equipment from the electrical outlet before cleaning.

NOTE: Your Xerox machine is equipped with an energy saving

device to conserve power when the machine is not in use. The machine may be left on continuously.

Safety_9

WARNING: The metallic surfaces in the fuser

area are hot. Please use caution when removing paper jams from this area and avoid touching any metallic surfaces.

5. Do not use an adapter to connect any Xerox equipment to

an electrical outlet that lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip

on the power cable.

Do Not Do These:

• Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal.

• Never attempt any maintenance function that is not specifically described in this documentation.

• Never obstruct ventilation openings. They are provided to prevent overheating.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never place this equipment where people might step on or trip on the power cord.

• This equipment should not be placed in a room unless proper ventilation is provided. Please contact your local Authorized dealer for further information.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock

devices.

9. Do not push objects into slots or openings on the machine.

Electrical shock or fire may result.

10. Do not obstruct ventilation openings. These openings are

used to provide proper cooling to the Xerox machine.

Electrical Supply

1. This product shall be operated from the type of electrical

supply indicted on the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for advice.

WARNING: This equipment must be connected

to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.

Electrical Safety Information

1. The power receptacle for the machine must meet the

requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and

shall be easily accessible.

3. Use the power cable that is supplied with your machine. Do

not use an extension cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded

electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician.

10_Safety

2. Always connect equipment to a correctly grounded power

outlet. If in doubt, have the outlet checked by a qualified electrician.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact anauthorized Xerox Service Representative to correct the problem:

The equipment emits unusual odours or makes unusual noises. The power cable is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has been tripped. Liquid is spilled into the machine. The machine is exposed to water. Any part of the machine is damaged.

WARNING: Risk of explosion if battery is

replaced by an incorrect type. Dispose of used batteries according to the instruction.

Quality Standards

The product is manufactured under a registered ISO 9002 Quality system.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number: EUROPE: +44 (0) 1707 353434 USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following

Agency using the Safety Standards listed.

• Agency: TUV Rheinland

• Standard: IEC60950-1, 2001

USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed.

• Agency: UNDERWRITERS LABORATORIES

• Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which include requirements for Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or

performance of procedure other than those specified herein may result in hazardous light exposure.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw print cartridges or toner containers into an open flame.

• Cartridges: When handing cartridges, for example ink, fuser, etc, avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or eye contact.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc. UL60950-1st Edition (2003) (USA/

Canada)

SEMKO IEC60950-1st Edition 1 (2001)

This product has been manufactured under a registered ISO 9001 Quality system.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Safety_11

Regulatory Information

EMC Information

FCC Notices For The USA

CE Mark

The CE mark applied to this product, symbolizes XEROX's declaration of conformity with the following applicable European Union Directives, as of the dates indicated:

December 12, 2006:

Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment.

December 15, 2004:

Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999:

Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your XEROX Limited representative.

WARNING: In order to allow this equipment to

operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

NOTE: This equipment has been tested and found to comply

with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.

NOTE: Changes or modifications to this equipment not

specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with

this equipment to maintain compliance with Council Directive 2004/108/EC.

12_Regulatory Information

EME Compliance for Canada

This Class "B" digital apparatus complies with Canadian ICES-

003.

Cet appareil numerique de la classe "B" est conforme a la norme NMB-003 du Canada.

WARNING: Shielded cables must be used with

this equipment to maintain compliance with FCC regulations.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

• Obligations or Securities of any foreign government, bank, or corporation.

• Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).

• Certificates of Citizenship or Naturalization (foreign naturalization certificates may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 11/2 times the linear dimensions of the original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars.

NOTE: Exception: US Army and Navy discharge certificates

may be photographed.

• Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

WARNING: Copying of the following is also

prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic Italy Malta Slovenia

Estonia Latvia Poland Spain

Regulatory Information_13

For Fax Function

USA

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)

In order to program this information into your FAX machine refer to Setting the Machine and follow the steps provided.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested , this number must be provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format

US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. If advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

CANADA

This product meets the applicable Industry Canada technical specifications

NOTE: The Ringer Equivalence Number (REN) assigned to

each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all of the devices does not exceed 5.

14_Regulatory Information

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make

such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

faster call setup. Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above

Europe

Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for panEuropean single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, United Kingdom, Iceland, Liechtenstein, Norway

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.

NOTE: Although this product can use either loop disconnect

(pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and

2. Redistributions in binary form must reproduce the above

copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this

software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:// www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must

not be used to endorse or promote products derived from this software without

5. prior written permission. For written permission, please

contact openssl-core@openssl.org.

6. Products derived from this software may not be called

"OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

7. Redistributions of any form whatsoever must retain the

following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA,

Regulatory Information_15

OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young(eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

4. If you include any Windows specific code (or a derivative

thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

1. Redistributions of source code must retain the copyright

notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above

copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this

software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related.

16_Regulatory Information

Environmental Compliance

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 1 minute (WorkCentre 3210 3220

). A more detailed description of this feature

can be found in the Machine Setup Section of this guide.

), 5 minutes (WorkCentre

Product Recycling and Disposal

European Union

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information. In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

Information for users on collection and disposal of old equipment and used batteries

These symbols on the products, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste.

For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/ EC and 2006/66/EC.

By disposing of these products and batteries correctly, you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling.

For more information about collection and recycling of old products and batteries, please contact your local municipality, your waste disposal service or the point of sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

Regulatory Information_17

For business users in the European Union

Others Countries

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on disposal in other countries outside the European Union

These symbols are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal.

Note for the battery symbol

This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive.

Removal

Batteries should only be replaced by a MANUFACTURER approved service facility.

Please contact your local waste authorities and request disposal guidance.

EH&S Contact Information

For more information on Environment, Health and Safety in relation to this Xerox product and supplies, please contact the following customer help lines:

• USA: 1-800 828-6571

• Canada: 1-800 828-6571

• Europe: +44 1707 353 434.

• Product Safety information for US

www.xerox.com/about-xerox/environment/enus.html

• Product Safety information for EU

www.xerox.com/about-xerox/environment/eneu.html

North America

Xerox operates a worldwide equipment take back and reuse/ recycle program. Contact your Xerox sales representative (1800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org.

WARNING: Perchlorate Material - This product

may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/

hazardouswaste/perchlorate/.

18_Regulatory Information

introduction

These are the main components of your machine:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the Status LED

PRINTER OVERVIEW

Front view Rear view

• Menu overview

• Supplied software

• Printer driver features

Document width guides

ADF cover

Control panel

Output support

Front cover

Manual tray

Tray 1

Document input tray

Document output tray

USB memory port

Paper level indicator

Optional tray 2

Print cartridge

Manual tray paper width

guides

Scanner lid

Scanner glass

1 Telephone line socket 6 Handle

Extension telephone socket

(EXT)

3 USB port 8 Rear cover

4 Network port 9 Power receptacle

15-pin optional tray

connection

7 Control board cover

10 Power switch

19 _Introduction

CONTROL PANEL OVERVIEW

ID Card Copy

driver’s license to a single side of paper. See page 40.

Allows you to directly print files stored on a USB

You can copy both sides of the ID Card like a

Direct USB

Memory device when it is inserted into the USB memory port on the front of your machine. See page 58.

Display

Status Shows the status of your machine. See page 21.

Fax Activates Fax mode.

Copy Activates Copy mode.

Scan/Email Activates Scan mode.

Left/right arrow

OK Confirms the selection on the screen.

Back Sends you back to the upper menu level.

Number keypad

Shows the current status and prompts during an operation.

Enters Menu mode and scrolls through the available menus.

Scroll through the options available in the selected menu, and increase or decrease values.

Dials a number or enters alphanumeric characters. See page 30.

Allows you to store frequently used fax numbers

Address Book

Redial/Pause

in memory or search for stored fax numbers or email addresses.

In ready mode, redials the last number, or in Edit mode, inserts a pause into a fax number.

• All illustrations on this user’s guide may differ from your machine depending on its options or models.

• The surface of the output tray may become hot if you print a large number of pages at once. Make sure that you do not touch the surface, and do not allow children near it.

On Hook Dial Engages the telephone line.

Stops an operation at any time. In ready mode,

Stop/Clear

clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Start Starts a job.

Introduction_20

UNDERSTANDING THE STATUS LED

The color of the Status LED indicates the machine's current status.

STATUS DESCRIPTION

Off • The machine is powered off-line.

Green Blinking • When the green LED slowly blinks, the

On • The machine is powered on and can be used.

Red Blinking • A minor error has occurred and the machine is

On • A problem has occurred such as a paper jam,

• The machine is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.

machine is receiving data from the computer.

• When the green LED rapidly blinks, the machine is printing data.

waiting for the error to be cleared. Check the display message, and solve the problem referring to "Understanding display messages" on page 73.

• The print cartridge is low. Order a new print cartridge, see "Ordering supplies and accessories" on page 83. You can temporarily improve print quality by redistributing the toner. See "Replacing the print cartridge" on page 65

cover opened or no paper in the tray, so that the machine cannot continue the job. Check the message on the display, and refer to "Understanding display messages" on page 73 to solve the problem.

• The print cartridge is empty, or needs to be changed. See "Understanding display messages" on page 73

Always check the message on the display to solve the problem. The instruction in the Troubleshooting section will guide you to operate the machine properly. See "Understanding display messages" on page 73 for more information.

Introduction_21

MENU OVERVIEW

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu . Refer to the following diagram.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

Fax Feature

Darkness Resolution Multi Send Delay Send Priority Send Forward Secure Receive Add Page Cancel Job

Fax Setup

Sending

Redial Times Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode

Receiving

Receive Mode Ring to Answer

Fax Setup

(Continued)

Stamp Rcv Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode Duplex Print

Change Default

Resolution Darkness

Auto Report

Copy Feature

Reduce/Enlarge Darkness Original Type Layout

Normal 2-Up 4-Up ID Copy Poster Copy Clone Copy

Adjust Bkgd.

Network

TCP/IPv4 IPv6 Ethernet Speed Ethertalk Clear Setting Network Info

Copy Setup

Duplex Print Change Default

Copies Copy Collation Reduce/Enlarge Darkness Original Type

System Setup

(Continued)

Clear Setting

All Settings Fax Setup Copy Setup Scan Setup System Setup Network Setup Phone Book Address Book Sent Report RCV Report Fax RCV Report

Scan Feature

USB Feature

Scan Size Original Type Resolution Scan Color Scan Format

E-mail Feature

Scan Size Original Type Resolution Scan Color

System Setup

(Continued)

Report

All Report Configuration Phone Book Address Book Send Report Sent Report RCV Report Fax RCV Report Schedule Jobs JunkFax Report Network Info. User Auth List

Maintenance

CLR Empty Msg Ignore Toner Supplies Life Serial Number Paper Stacking Clean Drum

Scan Setup

Change Default

USB Default E-mail Default

System Setup

Machine Setup

Machine ID Machine Fax No. Date & Time Clock Mode Language Default Mode Power Save Timeout Job Timeout Altitude Adj. Toner Save Import Setting Export Setting

Paper Setup

Paper Size Paper Type Paper Source Wide A4

Sound/Volume

Key Sound Alarm Sound Speaker Ringer

Introduction_22

SUPPLIED SOFTWARE

You must install the printer and scanner software using the supplied CD after you have set up your machine and connected it to your computer. CD provides you with the following software.

Printer software CD

Windows •

Linux

Macintosh

•

• Printer driver: Use this driver to take

• Postscript Printer Description (PPD)

• SANE: Use this driver to scan

• Printer driver: Use this driver to take

• Postscript Printer Description (PPD)

• Scanner driver: TWAIN driver is

CONTENTS

Printer driver

advantage of your printer’s features.

Postscript Printer Description (PPD)

: Use the PostScript driver to print

file

documents with complex fonts and graphics in the PS language.

WorkCentre 3220

(

Scanner driver

Image Acquisition (WIA) drivers are available for scanning documents on your machine.

Status Monitor

to monitor the machine’s status and alerts you when an error occurs during printing.

SetIP

: Use this program to set your

machine’s T

full advantage of your printer’s features.

file: Use this file to run your machine from a Linux computer and print documents. (WorkCentre 3220 only)

documents.

full advantage of your printer’s features.

file: Use this file to run your machine from a Macintosh computer and print documents. (WorkCentre 3220 only)

available for scanning documents on your machine.

: Use this driver to take full

only)

: TWAIN and Windows

: This program allows you

CP/IP addresses.

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Some models or operating system may not support the certain feature(s) in the following table.

Printer driver

FEATURE WINDOWS LINUX MACINTOSH

Toner save OO O

Machine print quality option

Poster printing OX X

Multiple pages per sheet (N-up)

Fit to page printing OX O

Scale printing OX O

Different source for first page

Watermark OX X

Overlay OX X

Duplex O

OO O

OO (2, 4) O

OX O

(WorkCentr

e 3220 only)

(WorkCe

ntre 3220

only)

O (WorkCentre

3220 only)

Introduction_23

PostScript driver (WorkCentre 3220 only)

FEATURE WINDOWS LINUX MACINTOSH

Toner save OO O

Machine print quality option

Poster printing XX X

Multiple pages per sheet (N-up)

Fit to page printing OX O

Scale printing OX O

Different source for first page

Watermark XX X

Overlay XX X

Duplex OO O

OO O

O O (2, 4) O

XX O

24 _Introduction

getting started

This chapter gives you step-by-step instructions for setting up the machine.

This chapter includes:

• Setting up the hardware

• System requirements

• Setting up the network

• Installing the software

• Machine's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Make sure you read Quick Install Guide and complete following steps.

1. Select a stable location. Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

3. Remove the tape holding the machine tightly.

4. Install the print cartridge.

5. Load paper. (See "Loading paper" on page 37.)

6. Make sure that all the cables are connected to the machine.

7. Turn the machine on.

When you move the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to the machine or bad print quality.

SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following requirements:

Windows

Your machine supports the following Windows operating systems.

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

Windows 2000

Windows XP Pentium III 933 MHz

Pentium II 400 MHz (Pentium III 933 MHz)

(Pentium IV 1 GHz)

CPU RAM

64 MB (128 MB)

128 MB (256 MB)

FREE HDD

SPACE

600 MB

1.5 GB

Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the altitude setting to optimize your printing. See "Altitude adjustment" on page 29 for more information.

Place the machine on a flat, stable surface so that there is no incline greater than 2 mm (0.08 inch). Otherwise, printing quality may be affected.

2. Unpack the machine and check all the enclosed items.

Windows Server 2003

Windows Vista

• Internet Explorer 5.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have an administrator right can install the software.

Pentium III 933 MHz (Pentium IV 1 GHz)

Pentium IV 3 GHz 512 MB

128 MB (512 MB)

(1024 MB)

1.25 GB to 2 GB

15 GB

Getting started_25

Macintosh

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • Intel Processor

CPU RAM

• Intel Processor

• Power PC G4 / G5

• 867 MHz or faster Power PC G4 /G5

• 128 MB for a Power-PC based Mac (512 MB).

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

Linux

ITEM REQUIREMENTS

Operating system RedHat 8.0, 9.0 (32bit)

CPU Pentium IV 2.4GHz (IntelCore2)

RAM 512 MB (1024 MB)

Free HDD space 1 GB (2GB)

• It is necessary to claim swap partition of 300 MB or larger for working with large scanned images.

• The Linux scanner driver supports the optical resolution at maximum.

RedHat Enterprise Linux WS 4, 5 (32/64bit) Fedora Core 1~7 (32/64bit) Mandrake 9.2 (32bit), 10.0, 10.1 (32/64bit) Mandriva 2005, 2006, 2007 (32/64bit) SuSE Linux 8.2, 9.0, 9.1 (32bit) SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64bit) SuSE Linux Enterprise Desktop 9, 10 (32/64bit) Ubuntu 6.06, 6.10, 7.04 (32/64bit) Debian 3.1, 4.0 (32/64bit)

FREE

HDD

SPACE

1 GB

SETTING UP THE NETWORK

You need to set up the network protocols on the machine to use it as your network printer. You can set up the basic network settings through the machine's control panel.

Introduction

Once you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the machine with other network users.

You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up by the following two methods:

Via network administration programs

You can configure your machine’s print server settings and manage the machine via the following programs that came with your machine:

• CentreWare IS: CentreWare Internet Services is the embedded HTTP server application that resides in the WorkCentre 3220 or WorkCentre 3210. CentreWare Internet Services allows administrators to change network and system settings on the WorkCentre 3220 or WorkCentre 3210 from the convenience of their desktops. The user will require the WorkCentre 3220 or WorkCentre 3210 IP address to access CWIS. Many of the features available within CentreWare Internet Services will require an administrator user name and password. The default user name is admin and the default password is 1111. A user will only be prompted for an administrator’s user name and password once in a single browser session. This embedded web server allows you to:

- Configure the network parameters necessary for the machine to

connect to various network environments.

- Customize e-mail settings and set up Address Book for scanning

to email.

- Customize printer, copy, and fax settings.

• SetIP: Utility program allowing you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. See the Software section.

Via the control panel

You can set up the following basic network parameters through the machine’s control panel:

• Configure TCP/IP

• Configure EtherTalk

Supported operating systems

The following table shows the network environments supported by the machine:

26 _Getting started

ITEM REQUIREMENTS

Network interface • Ethernet 10/100 Base-TX

Network operating system • Windows 2000/XP/2003/Vista

• Various Linux OS

• Mac OS 10.3 ~ 10.5

Network protocols • TCP/IP

• Standard TCP/IP

•LPR

• IPP/HTTP

• Bonjour

• DHCP

• BOOTP

Locating the WorkCentre 3210 or WorkCentre 3220 IP Address

1. Press Menu on the control panel, until you see Network on the

bottom line of the display.

2. Press OK to access the menu.

3. Press the left/right arrow until Network Info. appears and press OK.

4. Print appears and press OK.

5. Press the left/right arrow to select Yes and press OK.

The Network Configuration page prints out.

6. On the Network Configuration page note the IP Address (Example

169.123.21.23)

Accessing CentreWare Internet Services (CWIS)

1. On your PC open a web browser such as Internet Explorer.

2. In the URL or Address field enter http;//xxx.xxx.xxx.xxx where x is your IP address and click Go to access the web site of your machine.

3. Select a tab to view.

Configuring network protocol via the machine

You can set up TCP/IP network parameters, follow the steps listed below.

1. Make sure your machine is connected to the network with an RJ-45 Ethernet cable.

2. Make sure you have turned on the machine.

3. Press Menu on the control panel, until you see Network on the

bottom line of the display.

4. Press OK to access the menu.

5. Press the left/right arrow until TCP/IPv4 appears and press OK.

6. Press the left/right arrow until Static appears and press OK.

7. Press the left/right arrow until IP Address appears and press OK.

Enter a byte between 0 and 255 using the number keypad and press the left/right arrow to move between bytes. Repeat this to complete the address from the 1st byte to the 4th byte.

8. When you have finished, press OK. Repeat steps 9 and 10 to configure the other TCP/IP parameters: subnet mask and gateway address.

Contact the network administrator if you are not sure how to configure.

9. If you would like to turn on IPv6 repeat step 3. to 4.

10. Then press left/right arrow until IPv6 appears and press OK.

11. Press the left/right arrow until On appears and press OK.

You can also set up the network settings through the network administration programs.

• CentreWare Internet Services: Web-based printer management solution for network administrators. CentreWare Internet Services provides you with an efficient way of managing network devices and lets you remotely monitor and troubleshoot network machines from any site with corporate internet access.

• CentreWare Internet Services: Web server embedded on your network print server, which allows you to:

- Configure the network parameters necessary for the machine to

connect to various network environments.

- Customize machine settings.

SetIP

•

: Utility program allowing you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. See "Using SetIP program" on page 27.

Setting Ethernet speed

You can select the communication speed for Ethernet connections.

1. Press Menu on the control panel, until you see Network on the bottom line of the display.

2. Press OK to access the menu.

3. Press the left/right arrow until Ethernet Speed appears and press OK.

4. Press the left/right arrow until the speed you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Restoring the network configuration

You can return the network configuration to its default settings.

1. Press Menu on the control panel, until you see Network on the bottom line of the display.

2. Press OK to access the menu.

3. Press the left/right arrow until Clear Setting appears and press OK.

4. Press OK when Yes appears to restore the network configuration.

5. Power the machine off and back on.

Printing a network configuration page

The Network Configuration page shows how the network interface card on your machine is configured.

1. Press Menu on the control panel, until you see Network on the bottom line of the display.

2. Press OK to access the menu.

3. Press the left/right arrow until Network Info appears and press OK.

4. Press OK when Yes appears.

The Network Configuration page prints out.

Using SetIP program

This program is for the network IP setting using the MAC address which is the hardware serial number of the network printer card or interface. Especially, it is for the network administrator to set several network IPs at the same time.

• You can only use SetIP program when your machine is connected to a network.

• The following procedure is based on the Windows XP operating system.

Installing the program

1. Insert the driver CD provided along with your machine. When the driver

CD runs automatically, close the window.

2. Start Windows Explorer and open the X drive. (X represents your CDROM drive.)

3. Double click Application > SetIP.

4. Open the folder of the language you plan to use.

5. Double click Setup.exe to install this program.

6. Follow the instruction on the window to complete the installation.

Starting the program

1. Print the machine's network information report which includes your

machine’s MAC address. See "Printing reports" on page 61.

2. From the Windows Start menu, select All Programs > your printer driver name > SetIP > SetIP.

Getting started_27

3. Click in the SetIP window to open the TCP/IP configuration window.

4. Enter the network card's MAC address, IP address, subnet mask,

default gateway, and then click Apply.

When you enter the MAC address, enter it without colon(:).

5. Click OK, then the machine prints the network information. Confirm all the settings are correct.

6. Click Exit to close the SetIP program.

INSTALLING THE SOFTWARE

You have to install the machine software for printing. The software includes drivers, applications, and other user friendly programs.

• The following procedure is for when the machine is being used as a network machine. If you want to connect a machine with a USB cable, refer to Software section.

• The following procedure is based on the Windows XP operating system. The procedure and popup window which appear during the installation may differ depending on the operating system, the printer feature, or the interface in use.

1. Make sure that the network setup for your machine is completed. (See "Setting up the network" on page 26.) All applications should be closed on your computer before beginning installation.

2. Insert the Printer Software CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window

appears. If the installation window does not appear, click Start > Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK. If you use Windows Vista, click Start > All Programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, click Run Setup.exe in Install or run program field, and click Continue in the User Account

Control window.

3. Click Install Software.

4. Select Typical installation for a network printer, and then click Next.

5. The list of machines available on the network appears. Select the printer

you want to install from the list and then click Next.

• If you do not see your machine on the list, click Update to refresh the list, or select Add TCP/IP Port to add your machine to the network. To add the machine to the network, enter the port name and the IP address for the machine. To verify your machine’s IP address or the MAC address, print a Network Configuration page. (See "Printing reports" on page 61.)

• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.

If you are not sure of the IP address, contact your network administrator or print network information. (See "Printing reports" on page 61.)

28 _Getting started

6. After the installation is finished, a window appears asking you to print a

test page. If you desire, select the corresponding checkbox(es) and click Finish.

The window appears asking you to register yourself as a user of Xerox machines in order to receive information from Xerox.

• If your machine does not work properly after the installation, try to reinstall the printer driver. See Software section.

• During the printer driver installation process, the driver installer detects the location information for your operating system and sets the default paper size for your machine. If you use a different Windows location, you must change the paper size to match the paper you usually use. Go to printer properties to change the paper size after installation is complete.

MACHINE'S BASIC SETTINGS

After installation is complete, you may want to set the machine's default settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine to the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the machine.

Changing the display language

To change the language that appears on the control panel, follow these steps:

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Language appears and press OK.

4. Press the left/right arrow until the language you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Setting the date and time

The current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Date & Time appears and press OK.

4. Enter the correct time and date using the number keypad.

Month = 01 to 12 Day = 01 to 31 Year = requires four digits Hour = 01 to 12 (12-hour mode)

Minute = 00 to 59

00 to 23 (24-hour mode)

The date format may differ from country to country

1 Normal 2 High

1. Ensure that you have installed the printer driver with the provided

Printer Software CD.

2. From the Windows Start menu, select All Programs > your printer driver name > Printer Settings Utility.

3. Click Setting > Altitude Adjustment. Select the appropriate value from

the dropdown list, and then click Apply.

If your machine is connected to a network, you can enter CentreWare IS by typing the IP address of the machine in the address bar of your browser. Click Properties > General > Printer Default. Select the appropriate altitude value, and then click Apply.

You can also use the left/right arrow to move the cursor under the digit you want to correct and enter a new number.

5. To select AM or PM for 12-hour format, press the number button.

When the cursor is not under the AM or PM indicator, pressing the button immediately moves the cursor to the indicator. You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see the next section.

6. Press OK to save the time and date. When you enter a wrong number, Out of Range appears and the

machine does not proceed to the next step. If this happens, simply reenter the correct number.

7. Press Stop/Clear to return to ready mode.

*or # button or any

*or #

Changing the clock mode

You can set your machine to display the current time using either a 12-hour or 24-hour format.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Clock Mode appears and press OK.

4. Press the left/right arrow to select the other mode and press OK.

5. Press Stop/Clear to return to ready mode.

Getting started_29

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