Sharp ZR-5700, ZR-5800 Owner's Manual

Name: Sharp ZR-5700
Brand: Sharp
SKU: 2122641
Rating: 4.5 (2 reviews)

4.5 (2)

Dear Loyal Customer:

First, thank you for purchasing the Zaurus K-PDA and welcome to the Zaurus family. We are sure you will soon find that your new assistant will change your life and the way you do business. We would briefly like to share with you our vision.

Your Zaurus exists today thanks to an incredible amount of effort and determination from our entire Zaurus team (not to mention numerous pots of black coffee). Our team at Sharp has a dream to change the way we all do business. As a business person, you already know that access to information and people anytime, anywhere is the key to gaining a competitive edge in this fast-paced information age. We feel Zaurus is the tool that can deliver this to you. It is simple to use, has months of battery life, and fits in your pocket.

How did we come up with the idea for Zaurus? Many of us found that we were lugging around notebook computers to take notes, generate summaries, and report back to our office and clients. We also found that we had a lot of "down time" that could be put to better use; sitting on trains and planes, waiting for clients, and even in meetings. Now that we are using the Zaurus, we travel lighter, work smarter, and stay more in touch with our contacts and each other. Best of all, we have very little "down time" as our "Zauri" are always with us. Now you know why we say that "Zaurus means business anytime, anywhere".

We need your help to spread the word. Show a friend or someone at work how you use your Zaurus and what it can do for them. As more and more people start using the Zaurus, we can spend even more resources on developing new accessories, add-on software programs, and new versions of the Zaurus. Better yet, if you have a mobile staff or sales force that you would like to equip with Zauri, give us a call at 800-BE-SHARP. We'll show you how you can improve their efficiency and productivity as well as enable them to better keep in touch with their clients and each other.

Finally, let us know how you feel about your Zaurus. We look forward to getting letters from our users about how you use it and improvements you would like to see. We cannot promise to answer every letter, but you can be sure we read all of the suggestions you send us. We value feedback from our customers and try to incorporate as many requests as we can in our new products. Each of us takes an incredible amount of personal pride in our work and the Zaurus. We are all Zaurus users. We believe this makes a difference in the products we create. After using the Zaurus, we think you'll agree.

Thanks again for purchasing the Zaurus and sharing our dream. We look forward to shaping the future of the information age with you.

Sincerely,

The Z Team

Notices

•For any electronic memory device, data may be lost or altered under certain circumstances. Sharp strongly recommends that you keep separate written records of all important data.

•Sharp assumes no responsibility for data lost or altered as a result of improper use, repairs, defects, battery replacement/failures or any other cause.

•Sharp assumes no responsibility, directly or indirectly, for financial losses or claims from third parties resulting from the use of this product and any of its functions, such as stolen credit card numbers, loss or alteration of stored data, etc.

•Information provided in this manual is subject to change without notice.

•All company and/or product names are trademarks and/or registered trademarks of their respective holders.

•There are only two differences between the ZR5700 and ZR-5800 models:

Memory capacity: ZR-5700 ... 1 MB

ZR-5800 ... 2 MB Backlight: ZR-5700 ... Not supported

ZR-5800 ... Supported

•The display examples and keyboard illustrations used in this manual are taken from the ZR-5800, although they apply equally to both models.

•Unless otherwise specified, the information in this manual applies to both models.

The Zaurus will be referred to as the "unit" throughout this manual.

Check the contents

Please check the contents carefully. Your unit should come with the following:

•ZR-5700/ZR-5800 Main Unit

•Touch pen (installed)

•Operating batteries: LR6(AA) x 2

•Memory backup battery (installed): CR2032 x 1

•ZR-5700/ZR-5800 Operation Manual

•Spreadsheet and Communications Manual

•Registration Card

If there are problems with any of these contents, contact your Sharp dealer.

Contents
Quick Start ..................................................	9
Important things to do ....................................	9
Installing the batteries .................................	10
Initializing .....................................................	11
Adjust LCD contrast .....................................	12
Adjusting the touch panel ............................	13
Setting the time and date.............................	14
Setting the start-up display ..........................	15
Making your first entry .................................	16
Entering an appointment .............................	17
Entering a To Do item ..................................	18
Using the Calendar Views ...........................	19
Taking notes ................................................	20
Making a letter .............................................	21
Searching for information ............................	22
Finding an entry from the Index view ...........	23
Editing an entry ...........................................	24
Deleting entries ...........................................	25
Assigning an entry to Filer folders ...............	26
Using Filer ...................................................	27

Sending a fax ...............................................	28
Copying and pasting text .............................	29
Tools ............................................................	30
Drawing pictures ..........................................	32
Using the Calculator ....................................	33
Commonly asked Questions & Answers ..	35
What your unit can do .................................	41
About this Manual .......................................	42
Chapters .......................................................	42
Conventions used .......................................	44
Caring for your unit .....................................	45
CHAPTER 1 Getting Started .................	47
Before Use ..................................................	47
Part Names and Functions .........................	48
Touch pen .....................................................	50
Display angle adjustment ..............................	50
GUI operations ...........................................	51
Display layout .............................................	52
Touch panel display ....................................	52
Display symbols ..........................................	53
Keyboard layout ............................................	53

Detail View and Index View.........................	54
Tool bar .........................................................	54
Help Function .............................................	55
Key Sound ..................................................	55
Save Battery Life ........................................	56
Sleep function ...............................................	56
External power supply ...................................	56
Backlight Function ......................................	56
CHAPTER 2 Desk Accessories ............	57
Calculator ...................................................	57
Movable window display................................	58
Paperless printer ...........................................	58
Date calculations ...........................................	60
Data from other entries .................................	62
Error indicator E ............................................	62
Scrapbook ..................................................	63
Drawing tools ................................................	64
Finding entries ..............................................	64
Selecting an area ..........................................	65
Moving or copying graphics ..........................	65
Adding text strings to Scrapbook ..................	66
The Stamps tool ............................................	67
Deleting Scrapbook entries ...........................	69

Filer.............................................................	69
Assigning entries to folders ...........................	69
Collect related entries to one folder ..............	70
Viewing entries via Filer ................................	72
Editing folder entries .....................................	73
New Assigned Entry......................................	73
Delete an entry from Filer .............................	74
Removing entries from folders ......................	74
Empty a folder ...............................................	75
Merging (Moving) folders ..............................	75
Sending folders .............................................	76
Generate a Report ........................................	77
Search ........................................................	78
Help ............................................................	79
Tools ...........................................................	80
Utilities ..........................................................	80
Preferences ...................................................	80
Personal ........................................................	80
Memory .........................................................	81
Display ..........................................................	82
Sound ............................................................	82
Start-up .........................................................	83
Sleep .............................................................	84
Secret ............................................................	85
Word List .......................................................	88
RAM Card .....................................................	90
Backlight set-up ............................................	90

Clock ...........................................................	91
Daylight Saving Time ....................................	91
World City .....................................................	91
User's City .....................................................	92
Setting daily alarms ......................................	93
Disabling alarm sound ..................................	94
MORE .........................................................	95
Spreadsheets .............................................	95
CHAPTER 3 General Operations .........	97
Opening Applications and Accessories ......	97
Tool Bar Functions ......................................	98
Views/Index ...................................................	98
To change Index/Detail View .........................	99
Filter ..............................................................	100
Show .............................................................	102
Set Up ...........................................................	102
Edit ................................................................	103
Link To ...........................................................	104
Links ..............................................................	104
File It .............................................................	105
Send ..............................................................	105
General Editing Techniques ........................	105
Fields ............................................................	105
Resume .........................................................	106
Cursor ...........................................................	106

Entering text ..................................................	106
Moving around the display ............................	107
Moving between fields ..................................	107
Inserting text .................................................	107
Deleting text ..................................................	107
Blocks of text .................................................	108
Deleting blocks of text ...................................	108
Cut, Copy and Paste .....................................	108
Scroll bars .....................................................	108
Finding Specific Entries ..............................	109
Index View .....................................................	109
Keyword Search ............................................	110
Global Search ...............................................	111
Using Filer .....................................................	112
By Date .........................................................	112
Deleting Entries ..........................................	112
Deleting single entries from the keyboard .....	112
Deleting single entries ..................................	113
Deleting group entries ...................................	113
Cut, Copy and Paste ...................................	114
Copying or moving blocks of text ..................	114
Copying or moving entries ............................	115
Time Stamp and Date Stamp .....................	116
Symbols and Special Characters ...............	116

CHAPTER 4 Time Management ............	119
Calendar views ...........................................	119
Calendar view format ....................................	119
Changing Activities Setup .............................	120
Calendar views .............................................	120
Accessing entries using calendar views .......	124
Selecting a date ............................................	124
Appointments..............................................	125
Making new Appointment entries ..................	125
Making an Appointment entry .......................	125
Finding entries ..............................................	126
Editing Appointment entries ..........................	127
Deleting a single entry ..................................	128
Deleting group entries ...................................	128
Making entries for recurring or extended events ...	129
Using the Appointment Repeat function .......	130
Appointment alarms ......................................	131
Clearing a set alarm ......................................	131
Birthday/Anniversary ..................................	132
Reminder function .........................................	132
Making new entries in Birthday/Ann..............	132
Finding Birthday/Ann entries .........................	133
Editing an deleting entries ............................	133
Holiday ........................................................	134
Making new entries .......................................	134
Finding Holiday entries .................................	135
Editing and deleting entries ..........................	135

To Do ..........................................................	136
Making a new To Do entry.............................	137
Entering a Monthly Goal ...............................	138
Finding To Do entries ....................................	138
Checking off completed entries .....................	139
Using Labels .................................................	140
Making To Do entries with labels...................	140
Reviewing the To Do list by Labels ................	142
Editing labels .................................................	142
Copying a To Do entry ...................................	142
Editing and deleting To Do entries ................	144
Changing Activity type ..................................	144
CHAPTER 5 Databases .........................	145
Contacts and Data Files .............................	145
Selecting a file ...............................................	146
Making a new Contacts entry........................	146
Finding entries ..............................................	147
Using Index View ..........................................	147
Keyword search ............................................	148
Direct search .................................................	149
Filter function ................................................	149
Link function ...............................................	150
Linked Entries ...............................................	150
New Linked Entry ..........................................	150
Link by Searching .........................................	151
Viewing linked entries ...................................	152

Link To function .............................................	153
Jump To function ...........................................	154
Breaking Links ..............................................	155
Editing Contacts and Data Files entries .....	155
Deleting Groups of entries ............................	156
Picture fields ...............................................	156
Adding a picture to an entry ..........................	157
Editing contents of picture fields ...................	158
Setup for Contacts and Data Files ..............	159
Configuring Contacts and Data Files ............	159
Fax number field ...........................................	160
CHAPTER 6 Writing and Letters ..........	161
Notes ..........................................................	161
Taking Notes .................................................	161
Notes window ................................................	163
Changing Notes Setup ..................................	163
Review Notes ................................................	164
Edit Notes .....................................................	165
Documents .................................................	165
Making a new entry based on an existing entry ....	166
Finding entries ..............................................	167
Editing a Documents entry ............................	167
Deleting Documents entries ..........................	167
Changing display character size ...................	168
Find Text ........................................................	168
Text styles .....................................................	169

Tabs and indents ...........................................	170
Word wrap .....................................................	173
Document size ..............................................	173
Display size ...................................................	173
Page Setup ...................................................	174
Inserting a page break ..................................	175
Print Preview .................................................	176
Check Spelling ..............................................	176
Make a Letter function ..................................	177
Documents with pictures ...............................	180
Headers and Footers ....................................	180
Exchange Documents with PC Files .............	181
Outlines ......................................................	182
Example outline ............................................	183
Creating an Outlines entry ............................	183
Finding outlines .............................................	184
Full Topics or 1 Line Topics ...........................	184
Revising outlines ...........................................	185
Outline deletion .............................................	188
Using subtopics (children).............................	188
Expanding and Collapsing ............................	189
CHAPTER 7 Optional Accessories .......	191
Tools Utilities .................................................	191
Preferences ...................................................	191
Printing .......................................................	192
Paper source .................................................	192
Printer connection .........................................	192

Printing restrictions .......................................	193
Printing the current display ...........................	194
Faxes ..........................................................	195
Fax Directory .................................................	196
Setting fax options ........................................	197
Cover sheets and headers ............................	198
Speed buttons ...............................................	199
Sending a fax ................................................	200
Manual fax dialing .........................................	202
Fax Log .........................................................	202
About fax numbers ........................................	203
Conditions for sending faxes .........................	203
Optional Cards............................................	203
Using PC cards .............................................	205
SRAM and FLASH Memory Cards ...............	206
SRAM cards ..................................................	207
FLASH cards.................................................	210
Fax/Modem cards .........................................	212
More ...........................................................	213
Add-on software programs ............................	213
PC Files ........................................................	215
Data Exchange ...........................................	217
Data Transfer with Other Sharp Devices.....	219
Data transfer between ZR-5700/ZR-5800s or with ZR-5000 ...	219
Wireless infrared transfer (Beaming) ............	219
Quick transfer ................................................	220
Unit to Unit transfer .......................................	220

Data Transfer with Other Computers ..........	223
PC Link .........................................................	223
Organizer Link software for Other Sharp Products ...	224
Special Communications Applications........	226
Remote Link ..................................................	226
Terminal Mode ..............................................	226
Message .......................................................	226
CompuServe Access ....................................	227
AT&T Mail Access .........................................	227
ZR-Pager ......................................................	228
Appendices ..............................................	229
A. Key Notations .........................................	229
B. Reset ......................................................	234
All Reset operation ........................................	234
C. Troubleshooting ......................................	235
D. Battery Replacement .............................	236
General guidelines ........................................	236
Replacing operating batteries .......................	236
Replacing the memory backup battery .........	238
E. Specifications .........................................	240
Index .........................................................	245

Quick Start

his section should be read and all neces- Tsary operations performed before you start

using your unit.

Important things to do

1.Complete and send in the registration card. This registers your purchase and allows us to notify you of new developments and products as they become available.

2.Read through this Quick Start section. It will quickly get you up and running. Refer to the rest of the manual for more details about particular operations.

3.If you have any particular questions about your unit, read through the list of commonly asked questions and answers. There is a good chance that any questions you have will be answered there.

4.When you need help with any operation,

touch at the left of the display. On-

HELP

screen help is a topic-specific quick reference guide that explains features and their functions.

Installing the batteries

Before operation you will need to install the two operating batteries. The memory backup battery (CR2032) is installed at the factory and should last five years if operating batteries are replaced as required.

1.Set the battery replacement switch on the back to "REPLACE BATTERIES" (expose the red dot).

2.Slide the operating battery cover off.

3.Insert the two LR6(AA) operating batteries. Make sure the batteries are correctly aligned for polarity (+ and -).

Battery

replacement

switch

4. Replace the operating battery cover.

5.Set the battery replacement switch to "NORMAL OPERATION".

On average, you can expect to get about two months of battery life. Actual battery life will vary depending on individual use.

If this is the first time you have installed batteries, you must also initialize your unit.

Initializing

Your unit must be initialized the first time it is used.

1.Press the lock button and open the display.

2.Remove the touch pen.

3. While holding down the ON key, push the RESET button on the back with the touch pen.

4. Touch to initialize.

After initialization, the Start-up display appears.

Open

Press

Adjust LCD contrast

LCD contrast may sometimes need adjustment to suit certain lighting conditions.

1. Touch at the left of the display.

TOOLS

2.Touch (under Preferences) twice.

3.To adjust LCD contrast, touch or .

4.When you are satisfied with the setting, touch .

If LCD contrast is too light or dark to see the display, you can adjust the contrast directly. Turn the unit off, hold down the

MENU key and then press ON . Press and to adjust the contrast.

Adjusting the touch panel

Each person holds a pen differently. The touch panel can be adjusted to respond correctly to your individual style of writing, drawing and selecting touch buttons.

1. Touch .

TOOLS

2.Touch (under Preferences) twice.

3.Touch .

Press the key.

4.Touch the exact center of all four cross-points with the touch pen.

•As each cross-point is touched it will turn grey. When all four are touched, "Adjusted!" is displayed.

•If for some reason the adjustment fails, a "Sorry, please try again..." message is displayed. Touch the centers of all four cross-points again until "Adjusted!" is displayed.

Setting the time and date

For time-based functions to be effective, the built-in clock must be set to the correct Home City time and date.

1. Touch	and then touch	twice.
TOOLS		Clock

2.To select a different Home city, touch the Home City name.

New York, USA is the default Home City.

3.Select your city (if available) or a city in your time zone and then touch .

Use the scroll bars to see more cities.

By default, all cities are set to observe daylight saving time (DST). If your city does not use DST, touch the check box to disable it.

4.Touch to set the time and date for your Home City.

Touch each time/date field box and then use to change the value.

Alternately, you can enter the values from the keyboard.

5.When you are finished touch .

Setting the start-up display

Each time the unit is turned on, it can display your name, telephone number and address on one of two graphic backgrounds.

1. Touch and then touch twice.

TOOLS

2. Select the required setting in each field.

Select User's Picture when you want to use your own original start-up picture.

For details, see p. 83.

3. Touch to save your settings.

Making your first entry

Your first entry will be a Contacts entry. The procedures described below can be used with other applications.

To make a new Contact 1 entry:

1. Touch	at the right of the display.
	CONTACTS

2.Touch and select "New Business(1)".

“Business“ is the default file name of Contact 1.

3.Enter a name.

•Select the Company field and enter a company name.

•Select the Address field and enter an address. Touch a field name to select the field for data entry.

Dark outlines around a field indicate that it is selected.

4. When you complete the entry, press ENTER to save it.

Entering an appointment

1. Touch				at the right of the display.

ACTIVITIES
Touch				again if the Day view has not been

ACTIVITIES

displayed.

2.Touch and drag the pen across the start and end

times of the appointment on the time bar.

When you lift the pen, a new appointment will appear.

3.Touch the text box and enter a description.

4. When you complete your entry, press ENTER .

Entering a To Do item

To Do lets you organize tasks and objectives.

1. Touch		at the right of the display.

	ACTIVITIES

2.Touch and select "New To Do".

3.Touch the date box and then use to select the due date (if the To Do item has one).

You can assign up to five labels to a task, then later use these to filter the item in a To Do list.

4.Enter a priority level (number or letter) as required.

5.Move to the text box and enter a description.

6. When you complete your entry, press ENTER to save it.

Using the Calendar Views

Activities has five different calendar views: Day (initial default view), Week, Weekly Graph, Month and Year. These calendar views can be used to show Appointment, Birthday/Ann, Holiday and To Do entries.

To use the calendar views:

1. Touch		at the right of the display.

	ACTIVITIES

2.Touch and, if necessary, select "Day" view.

The time bar shows your appointments and free time.

3.Touch any entry twice to see details or make changes.

Touch any date to select that day. The flashing date indicates the currently selected date.

This box indicates today's date.

Touch here to view a week at a glance. Touch here to see a month at a glance.

Touch here to see a year at a glance.

To Do list

Displays Birthday/Ann, Holiday and Appointment entries for the Selected day.

Taking notes

Notes is an electronic writing pad that lets you make handwritten notes during meetings and appointments.

1. Touch	at the right of the display.
	NOTES

2.Touch and select "New Note".

3.Use the touch pen to make your Notes entry.

The entire keyboard including OFF and others is disabled when entering Notes, so operations like DEL ,

CANCEL and MENU do not work.

Touch to unlock the keyboard.

The keyboard is automatically unlocked when you select another application.

4.When you complete your Notes entry, touch to unlock the keyboard (unless it is already unlocked)

then press ENTER .

To give your entry a text title, touch and select "Topic Title".

Making a letter

The "Make a Letter" feature converts an unformatted Documents entry into a professional looking business letter.

1. Touch		at the right of the display.



	DOCUMENTS

For details on making a Documents entry, see Documents on p. 165.

2.Select the entry you want to make into a letter, or create a new entry.

3.Touch and select "Make a Letter".

•Touch to select a recipient.

•Adjust other settings or simply accept the defaults.

For details, see Make a Letter function on p. 177.

4.Touch and the Documents entry will be converted into a letter.

5. When you complete your letter, press ENTER to save it.

Searching for information

The search function lets you search for a keyword in the entries of selected applications.

1. Touch	at the left of the display.
	SEARCH

2.Enter a keyword in the "Only Entries Containing" field.

Select "Limit by Date Range" as required.

3.Select the applications you want to search.

All applications are selected for the search by default.

4. Touch .

Matching entries are assigned temporarily to the Search folder in Filer.

5. Touch the entry you want to view twice.

Finding an entry from the Index view

Keyword search lets you search for entries containing any word in Activities, Contacts, Data Files, Notes, Outline and Documents.

1. Select the application and go to the Index View.

2. Press 2nd then F .

3.Enter the first few letters of the keyword (the word you are searching for).

4.Touch to jump to the first entry that contains the keyword.

5.Touch or until you see the entry you are looking for.

Touch to end the search.

Editing an entry

Entries can be edited quickly and easily.

1.Display the entry you wish to edit in Detail View.

2.Make any necessary changes.

Use the scroll bars and cursor keys to move within the

display, use BS and DEL to delete text, and make

new entries from the keyboard.

You can also drag the pen over text to select it, then cut the text and paste it elsewhere, or just delete it.

3. When you complete your changes, press ENTER to save them.

If you want to save these changes as a new entry (and

preserve the original) press 2nd ENTER .

Deleting entries

You can delete single entries or specific groups of entries.

To delete a single entry:

1.Select the entry that you wish to delete in Index View or display it in Detail View.

2.Touch and select "Delete Entry".

("Delete Note" in Notes; "Delete Document" in Documents; "Delete Outline" in Outline)

3. Touch to confirm the deletion.

Single entries can also be deleted by selecting the entry

in Index View and pressing DEL .

To delete multiple entries:

1.Select the application that you want to delete entries from.

2.Touch and select "Delete Group".

Use the pop-up menus to select the group entries for deletion.

3.Touch .

4.Touch to confirm the deletion.

Assigning an entry to Filer folders

Filer allows you to group entries into folders. Filer entries are not copied or moved to the folder, they are just assigned to the folder.

1.Display the entry you wish to assign to a folder in Index or Detail View.

2.Touch .

3.Touch the folder(s) you want to assign the entry to.

•You can select multiple folders.

•Touch once to select a folder. Touch again to cancel the selection.

4.Touch when you finish selecting the folder(s).

Using Filer

Filer allows you to manage information by subject instead of by entry type. Filer entries can be accessed and changed using the original application.

1. Touch at the left of the display.

FILER

2.Touch a folder tab twice to view entries assigned to that folder.

You can also select a folder tab and press ENTER to view entries.

3. Touch an entry twice to examine it in Detail View.

You can also select the entry and press ENTER to see it in Detail View.

Sending a fax

With the optional CE-FM4 Fax/Modem connected to your unit, you can fax Filer, Documents, Notes or Scrapbook entries to a remote facsimile machine.

1. Connect your unit and the CE-FM4 Fax/Modem. Make sure the Fax/Modem is plugged into a wall jack.

For details about connecting the CE-FM4, see the CEFM4 manual.

2. Select a single entry or a Filer folder to be sent.

3.Touch and select "Fax".

4.Touch and select a recipient from your Contacts file.

5.Touch .

For details, see Faxes on p. 195.

Copying and pasting text

You can copy text from one place to another.

1.Display the entry you want to copy text from in Detail View.

2.Drag the touch pen over a word or sentence.

The text will be displayed in reverse (white on black) to indicate it is selected.

To cancel the selection, touch any unhighlighted area.

3.Touch and select "Copy".

4.Display the entry you want to add the text to in Detail View.

5.Touch the required place of insertion.

(In Scrapbook, use the area tool to select an area to paste into.)

6. Touch and select "Paste".

Tools

Tools provides a range of utilities that let you customize your unit to your personal taste. Tools is also used to set up communications and peripheral operations.

Exchange data with a personal computer or use PC Link for the Sharp Electronic Organizer (OZ-7000/OZ-8000/YO-600/ZQ-5000 series).

Access and exchange data with a remote PC via a modem and phone line.

Check the time at home and abroad.

Check the status of sent faxes.

Make a backup copy of main memory onto a memory card.

Transfer data with a remote computer via a modem and phone line.

Send/receive messages (email) to a remote computer.

Connect to CompuServe.

Send and receive AT&T Mail messages.

Send and (with Pager card) receive Pager messages.

Enter your name, etc. and set your password and signature.

Check the amount of storage memory available.

Adjust the screen contrast and calibrate the touch panel.

+ 499 hidden pages