Panasonic DP-C266, DP-C306, DP-C406 Operating Instruction
Operating Instructions
(For Facsimile and Internet Fax)
Digital Color Imaging Systems
Model No.
DP-C406 / C306 / C266
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Quick Reference Guide
Describes the basic procedures for each function, and
introduces various settings for Copy function.
Accessories
Operating Instructions CD
Setup Guide For Administrator
Describes how to set up the machine.
Setup Guide For User
Describes how to install the printer driver
and application software to client PC.
Copy Function
Describes how to make a Color Copy with
creative features.
Facsimile and Internet Fax
Function
(The Facsimile function is available when
the optional G3 Fax Communication
Board is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, and describes the
course of action to take when a trouble
message appears, etc.
Scan and Email Function
Describes how to scan and how to send
Email through the machine.
Operating Instructions (For Basic)
Describes the overview of this machine.
For a detailed explanation of functions, please refer to
the Operating Instruction manuals included on two
CD-ROMs as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for
Administrator Setup, User Setup, Copy, Facsimile/
Internet Fax, Scan/Email, Print functions, Function
Parameters, User Authentication, and Maintenance.
Document Management System CD
Contains the Panasonic Document Management
System Application software, and manuals for the
Panasonic Document Management System Application
software.
Print Function
Describes how to print using the Control
Panel of the machine.
Function Parameters
Describes how to change the default
settings of each function using the Control
Panel of the machine.
User Authentication
Describes how to enable and use the
User Authentication function.
Maintenance Guide
Describes how to maintain the machine,
and the course of action to take when a
problem message appears.
Document Management System CD
Application Software
Describes how to use the application
software.
Ex: Printer Driver, Fax Driver, Quick
Image Navigator, Device Monitor/
Device Explorer, Network
Configuration and Address Book
Editor
2
Conventions
Icons
The following icons are used in this manual.
Icon Description
Indicates important information that must be read in detail.
Indicates reference information.
Notation
The following notations are used in this manual.
Notation Description
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch
Panel Display are depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”.
3
Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................ 10
Chapter 2 Basic Fax Transmission
Placing Originals.................................................................................................................. 14
How to Place Originals.................................................................................................... 14
Fax Transmission Procedure............................................................................................... 18
Entering a Destination ......................................................................................................... 20
Manual Dialing ................................................................................................................ 20
Using the Address Book.................................................................................................. 22
Searching for a Destination............................................................................... “Search”24
Redialing ............................................................................................................ “Redial”27
Preventing Accidental Transmission to Multiple Destinations..................“Multi Station”28
Confirming the Destination.............................................................. “Destinations: ###”29
Transmission with Destination Monitoring............................................................“Monitor”32
Talking to the Remote Party Before Transmission.............................................................. 33
Setting Original Quality.................................................................................. “Quality Adj.”34
Setting the Original Size.............................................................................. “Original Size”38
Transmitting 2-Sided Originals ...............................................................“2-Sided Original”40
Verification Stamp ..............................................................................“Verification Stamp”42
Transmitting a Document Stored in Memory....................................................... “Memory”44
Job Build and SADF........................................................................“Job Build and SADF”46
Direct Transmission.................................................................................................“Direct”48
Verifying Communication Status ............................................................... “Comm. Status”50
Rotated Transmission.......................................................................................................... 51
Batch Transmission............................................................................................................. 52
Getting an Outside Line Using PIN Code Access ............................................................... 53
Using Program Keys................................................................................“Program/Group”54
Canceling a Communication................................................................................................ 56
To Cancel Memory Transmission: .................................................................................. 56
To Cancel Direct Transmission:...................................................................................... 57
Dial Prefix ................................................................................................. “122 Dial Prefix”58
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred)........................................................................ 60
Deferred Transmission...................................................................................“Transmit”60
Deferred Polling ................................................................................................ “Polling”62
4
Polling .................................................................................................................................. 64
Polling................................................................................................................“Polling”64
Storing Documents to be Polled ......................................................................... “Polled”66
Using a Mailbox (Confidential Communication).................................................. “Mail Box”68
What is Confidential Communication?............................................................................. 68
Confidential Transmission ..............................................................................“Transmit”69
Confidential Polling............................................................................................“Polling”70
Storing Documents for Confidential Polling........................................................ “Polled”71
Printing a Received Confidential Document.................................................. “Print File”72
Deleting a Confidential Document ...............................................................“Delete File”74
Sub-Address Communication .............................................................................................. 76
What is Sub-Addressing?................................................................................................ 76
Sub-Addressed Transmission Using Address Book............... “Sub Address Transmit”77
Sub-Addressed Transmission Using Manual Dialing ............................. “Sub-Address”79
Password Communication................................................................................................... 80
What is Password Communication?................................................................................ 80
Password Transmission ...................................................................... “Password XMT”81
Setting Password-Protected Transmission..............................“43 Password-Transmit”82
Printing Communication Journal..............................................................“Comm. Journal”84
Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”86
Chapter 4 Fax Reception
Receiving Documents.......................................................................................................... 88
Automatic Reception ....................................................................................................... 88
Manual Reception............................................................................................................ 89
Print Reduction and Duplex Recording................................................................................ 90
Print Reduction................................................................................................................ 90
Duplex Recording............................................................................................................ 91
Substitute Memory Reception.............................................................................................. 92
Convenient Reception Features .......................................................................................... 94
Selective Reception......................................................................................................... 94
Fax Forwarding................................................................................................................ 95
Password-Reception ....................................................................................................... 96
Junk Fax Filter.................................................................................................................97
Receive to Memory...........................................................................“Receive to Memory”98
What is Memory Reception? ........................................................................................... 98
Programming Memory Reception.................................................................................... 99
Printing a Document Received in Memory ...................................................................... 100
5
Chapter 5 Internet Fax
What is Internet Fax? .......................................................................................................... 102
What is Internet Fax? ...................................................................................................... 102
Using the Internet Fax Feature ....................................................................................... 103
What Internet Fax Can Do................................................................................................... 104
Sending Email................................................................................................................. 104
Receiving Email .............................................................................................................. 105
Inbound Routing.............................................................................................................. 105
Relay Transmission......................................................................................................... 106
Message Delivery Notice (MDN)..................................................................................... 107
Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 108
Tips for Internet Fax ............................................................................................................ 110
Preparing to Use Internet Fax ............................................................................................. 112
Program Network Parameters......................................................................................... 112
Sending an Email Procedure................................................................................... “Email”114
Entering an Email Address.................................................................................................. 116
Using the Onscreen Keyboard........................................................................................ 116
Using the Address Book.................................................................................................. 118
Searching for Destinations................................................................................ “Search”120
Using Cc, Bcc and From...................................................................................................... 124
Setting Cc and Bcc.......................................................................................................... 125
Setting From Field........................................................................................................... 126
Setting Subject................................................................................................................ 127
Confirming the Destination.............................................................................................. 127
Setting a File Type and a File Name ................................................“File Type and Name”128
Emailing a Ledger-Sized Document...................................................“Ledger Email XMT”130
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice”132
When Email Transmission Fails .......................................................................................... 134
Using a Completion Notice................................................................ “Completion Notice”135
Receiving an Email..............................................................................................................136
Configuring to Receive Email.......................................................................................... 136
Receiving Email Automatically........................................................................................ 136
Receiving Email Manually ............................................................................ “Get Email”137
Receiving Email with the Program Key ...............................................“Program/Group”138
Receiving an Email on a Computer..................................................................................... 140
Receiving Email on Your Computer ................................................................................ 140
Opening Email................................................................................................................. 141
Inbound Routing .................................................................................................................. 142
What is Inbound Routing?............................................................................................... 142
Routing Setup Flow......................................................................................................... 143
Settings for Inbound Routing........................................................................................... 144
Programming the Address Book for Inbound Routing..................................................... 145
6
Using the Relay Feature ...................................................................................................... 148
What is the Relay Feature?............................................................................................. 148
Setting up a Relayed Transmission Network................................................................... 150
Example of a Relayed Transmission Network................................................................. 151
Sample Entries in Address Book..................................................................................... 152
Function Parameters for Relay Stations.......................................................................... 154
Settings for Initial Sending Station................................................................................... 155
Adding End Receiving Stations for Relayed Transmission ............................................. 156
Relayed Transmission from Internet Fax................................................. “Lan Relay XMT” 158
Relayed Transmission from PC........................................................................................... 160
Requesting a Relayed Transmission from a Computer................................................... 161
Convenient Application Software..................................................................................... 162
Result of Relayed Transmission.......................................................................................... 164
Useful Terms to Remember................................................................................................. 166
DHCP (Dynamic Host Configuration Protocol)................................................................ 166
SMTP Authentication....................................................................................................... 166
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File.......................................................... “File List” 168
Displaying a Communication Reservation File List ......................................................... 168
Reading the Reservation Report ..................................................................................... 169
Editing Communication Reservations...............................................“Change Time/Stn” 170
Deleting a Communication Reservation File ...............................................“Delete File” 172
Printing a Communication Reservation File .................................................. “Print File” 173
Adding Documents to a Communication Reservation File .................. “Add Document” 174
Resending an Incomplete Document .............................................“Retry Incomp. File” 175
Chapter 7 Program Destinations/Program Keys
Address Book ...................................................................................................................... 176
What is Address Book?................................................................................................... 176
Items Allowed for Entry in the Address Book .................................................................. 176
Adding a Fax Number into the Address Book ..................“01 Add Telephone Number” 177
Adding an Email Address to Address Book.............................“02 Add Email Address” 180
Editing Address Book...................................................................... “03 Modify Station” 183
Deleting a Destination from Address Book.......................................“04 Delete Station” 184
Printing the Address Book List ........................................“00 Print Address Book List” 185
Program Keys...................................................................................................................... 186
What is Program Key?..................................................................................................... 186
Programmable Items ....................................................................................................... 186
Setting for Program Dialing ............................................................... “02 Program Dial” 187
Setting for Group Dialing....................................................................... “01 Group Dial” 189
7
Editing a Group Dialing ............................................................. “03 Modify Group Dial”191
Deleting the Program Key Setting..........................................“04 Delete Program/GRP”193
Printing the Program List...........................................................“00 Print Program List”194
Programming Email Manual Reception on Program Keys..........“05 Manual POP RCV”195
Chapter 8 Reading Reports/Lists
Transaction Journal.............................................................................................................197
Printing Transaction Journal ............................................................................ “Journal”197
Viewing Communication Results on Touch Panel Display............................... “Journal”198
Reading Transaction Journal .......................................................................................... 199
Communication Journal....................................................................................................... 201
Address Book List................................................................................................................ 204
Printing Address Book List............................................................ “Address Book List”204
Reading Address Book List............................................................................................. 205
Program List ........................................................................................................................ 206
Printing Program List...............................................................................“Program List”206
Reading Program List ..................................................................................................... 207
Fax Parameter List ..............................................................................................................208
Printing Fax Parameter List...........................................................“Fax Parameter List”208
Reading Fax Parameter List ........................................................................................... 209
Individual XMT Journal........................................................................................................ 210
Printing Individual XMT Journal ...................................................... “IND. XMT Journal”210
Reading Individual XMT Journal ..................................................................................... 211
Chapter 9 Solving Problems
Tips for Solving Problems.................................................................................................... 213
Information Codes ...............................................................................................................215
Power Failure ...................................................................................................................... 220
Checking the Telephone Line.............................................................................................. 221
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 222
Specifications ...................................................................................................................... 224
Glossary .............................................................................................................................. 225
Index.................................................................................................................................... 226
8
Memo
9
Chapter 1
Menu Map
Chapter 1 Getting To Know Your Machine
The main screen and menu for Fax features are as follows.
Getting To Know Your Machine
Basic Menu:
See page 11.
Address Book Screen
Number Pad Screen
More Menus:
See page 12.
Redial:
See page 27.
Monitor:
See page 32.
Search Screen
10
Refer to Manual Dialing (see page 20).
Refer to Searching for a Destination
(see page 24).
Email Screen
Refer to Sending an Email Procedure
(see page 114).
Basic Menu Screen
Chapter 1 Getting To Know Your Machine
•Quality Adj. (Setting Original Quality : See page 34)
• File Type and Name (Setting a File Type and a File Name : See page 128)
•Original Size (Setting the Original Size : See page 38)
• 2-Sided Original (Transmitting 2-Sided Originals : See page 40)
• Job Build and SADF (Job Build and SADF : See page 46)
• Verification Stamp (Verification Stamp : See page 42)
•Memory (Transmitting a Document Stored in Memory : See page 44)
•Direct (Direct Transmission : See page 48)
• Comm. Status (Verifying Communication Status : See page 50)
• Completion Notice (Using a Completion Notice : See page 135)
• Get Email (Receiving an Email : See page 136)
11
More Menus > Advanced Comm. Screen
Chapter 1 Getting To Know Your Machine
• Deferred
Comm.
• Polling Polling (Polling : See page 64)
• Advanced
Comm.
More Menus > Select Mode Screen
Transmit (Deferred Transmission : See page 60)
Polling (Deferred Polling : See page 62)
Polled (Storing Documents to be Polled : See page 66)
Mail Box (
Sub Address Transmit (
Lan Relay XMT (Relayed Transmission from Internet Fax : See page 158)
Using a Mailbox (Confidential Communication) : See page 68
Sub-Address Communication : See page 76
)
)
12
• Password XMT (Password Transmission : See page 81)
• Comm. Journal (Printing Communication Journal : See page 84)
• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 86)
• Receive to Memory (Receive to Memory : See page 98)
• Ledger Email XMT (Emailing a Ledger-Sized Document : See page 130)
• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 132)
More Menus > Edit File Mode Screen
• File List (Displaying a Communication Reservation File List : See page 168)
• Change Time/Stn (Editing Communication Reservations : See page 170)
• Delete File (Deleting a Communication Reservation File : See page 172)
•Print File (Printing a Communication Reservation File : See page 173)
Chapter 1 Getting To Know Your Machine
•
Add Document (Adding Documents to a Communication Reservation File : See page 174
• Retry Incomp. File (Resending an Incomplete Document : See page 175)
More Menus > Print Out Screen
• Journal (Transaction Journal : See page 197)
)
• Address Book List (Address Book List : See page 204)
• Program List (Program List : See page 206)
• Fax Parameter List (Fax Parameter List : See page 208)
• IND. XMT Journal (Individual XMT Journal : See page 210)
13
Chapter 2
Chapter 2 Basic Fax Transmission
Placing Originals
How to Place Originals
z On the ADF
Basic Fax Transmission
Originals can be set up to
the Upper Limit Indicator.
Upper Guide
Upper Limit Indicator
Original Guides
Adjust the Original Guides to
the original’s width.
Notice for ADF
Do not use the following type / flawed originals.
z
Drawing papers, Transparencies, Labeling paper, Heavy weight papers, Thin Art papers, Film, Thermal papers.
z Papers which are curled, ripped, creased, folded, punched, glued, stapled, or self-adhesive.
z Originals of assorted (mixed) width size.
z Pressure sensitive or carbon backed papers.
z Paper which is still wet with color ink or white-out.
z On the Platen Glass
For Portrait Orientation
Original Guides
Notice for Platen Glass
Align the original to the top left corner mark ( ).
z If the original is not positioned properly, a portion of the
original may not be scanned.
z For originals smaller than 5.5" x 8.5" (Invoice) size,
position the original within the 5.5" x 8.5" area and select
5.5" x 8.5".
Original Orientation
Ex: 5.5" x 8.5"
5.5"
8.5"
Legal
11"
5.5"
5.5" x 8.5"
8.5"
(Invoice)
8.5" x 11"
(Letter)
Legal
11"
17"
14
A
5.5" x 8.5"
(Invoice)
A
5.5" x 8.5"
(Invoice-R)
For Landscape Orientation
Original Guides
5.5"
8.5"
11"
5.5" x 8.5"
5.5"
8.5"
Legal
11"
(Invoice-R)
8.5" x 11"
(Letter-R)
Legal
17"
8.5" x 14"
(Legal)
11" x 17"
(Ledger)
Scanning a thick booklet
z After scanning a thick booklet, open the ADF and verify that the ADF Hinge was returned to original
position in order to prevent the rear of the ADF from being raised.
!
CAUTION
z When scanning with the ADF open, do not look directly at the exposure lamp.
Direct eye exposure can cause eye fatigue or eye injury.
z When scanning a thick original, do not use excessive force to press it against the Platen Glass.
The Glass may break and cause injuries.
z Sending Non-Standard Size Originals
When transmitting non-standard size original(s), the
machine may perform Rotate transmission
automatically and not transmit the portion of the
original that exceeds the standard size (“P” portion).
z Rotation XMT is not carried out in
Monitor Dial transmission.
A
Scanning Direction
Rotation XMT
P
The portion labeled “P”
that exceeds the
standard original size
is not sent.
Chapter 2 Basic Fax Transmission
A
z Scanning Area
Ex:
Original Width:
216 mm (8.5")
z When an oversized original is sent to
another machine, it may be reduced
in accordance with the other party’s
recording paper size.
8 mm (0.3")
with Header Area
5 mm
(0.2")
5 mm
(0.2")
Scanning Direction
EX:
5 mm (0.2")
The original’s border (gray area)
will be lost during scanning.
A
11" x 17" size
A
8.5" x 11" size
15
Chapter 2 Basic Fax Transmission
z Original Size
From the ADF
Maximum Size
Minimum Size
2000 mm (78.7")
Scanning
Direction
From the Platen Glass
Maximum Size
432 mm (17")
140 mm (5.5")
279 mm (11")
Scanning
Direction
279 mm (11")
140 mm (5.5")
16
z For Auto Reset
When the pop-up screen is displayed while setting
the address or facsimile mode, select “Continue?” on
the Touch Panel Display, or press the Stop key on the
Control Panel.
z The initial setting for Auto Reset Time is 1 minute.
If you do not touch any key for 1 minute, the Touch
Panel Display will be back to the initial screen of the
active function automatically. 20 seconds before
resetting, the “Continue?” screen is displayed to
extend the auto reset time for another 1 minute.
If you wish to change Auto Reset Time, consult with
your Key Operator.
Memo
Chapter 2 Basic Fax Transmission
17
Fax Transmission Procedure
Chapter 2 Basic Fax Transmission
You can send originals via a telephone line by simply entering the fax number using the Keypad or the
Address Book.
The basic procedure of transmitting a fax on this machine is as follows.
z The Facsimile function is available only when the optional G3 Fax Communication Board is installed.
1
Place original(s).
Face up. Up to 100 sheets
(20 lb/Letter)
2
Press the Fax key to open the Fax
screen.
Face down. Align with the top
left corner. Close ADF.
z Refer to Placing Originals (see page 14).
z If the available memory is not sufficient,
Memory transmission may not be possible.
If this happens, use Direct transmission
instead. Refer to Direct Transmission (see
page 48).
Select “Basic Menu” if additional
settings are required.
Used memory
z Setting Original Quality (see page 34)
z Setting the Original Size (see page 38)
z Transmitting 2-Sided Originals (see page
40)
z Job Build and SADF (see page 46)
z Verification Stamp (see page 42)
z Transmitting a Document Stored in
Memory (see page 44)
z Direct Transmission (see page 48)
z Verifying Communication Status (see
page 50)
18
Select “More Menus” if additional
settings are required.
4
Press the Start key.
Chapter 2 Basic Fax Transmission
z Deferred Transmission (see page 60)
3
Enter the fax number using the
Keypad, or select a destination.
or
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z The scanned data is sent in black and white (Gray
scale).
z For instructions on how to cancel a transmission,
refer to Canceling a Communication (see page
56).
z When sending from the Platen Glass, place the
next original and follow the instructions displayed
on the Touch Panel Display.
z A communication journal is printed if the
transmission fails (Ex: Remote station is busy).
z Press the Reset key to return the machine to the
initial screen of the currently active mode.
z If the line is busy, the number is automatically
redialed. The call waiting message appears on the
display while auto-dialing.
z
To print the transaction journal, refer to
Journal (see page 197)
.
Transaction
z Refer to Entering a Destination (see page
20).
z The Address Book is available only when
destinations are registered (see page 177).
19
Entering a Destination
Chapter 2 Basic Fax Transmission
Stations can be entered by using the following methods or a combination of these:
Manual Dialing
Using the Address Book
Use a Key Name (See page 22)
Select from “Favorites” (See page 22)
Use Group Dialing (See page 23)
Searching for a Destination
Search through the Address Book (Local Search) (See page 24)
Search through the LDAP Server (LDAP Search) (See page 25)
Redialing
Use the last dialed remote station. (See page 27)
Enter the telephone number directly. (See below)
Use the pre-programmed Address Book.
Search the Address Book or the Global directory service (LDAP).
Manual Dialing
To enter a destination telephone number, follow the steps below.
z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
Follow the step 1 and 2 on page 18.
2
Enter the fax number using the
Keypad.
The Number Pad screen opens automatically.
z Telephone number field is limited to 36 digits
in length.
z
For transmission to additional destinations,
enter their fax numbers, and then select “
after each destination. When you finish
entering the last destination’s fax number,
select “
z When the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, enter the
fax number twice for manual dialing. For
more details, refer to Fax/Email Settings in
the Operating Instructions (For Function
Parameters) of provided CD-ROM.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
z Fax number entry is also possible from the
“Number Pad” in the Address Book screen,
instead of the Control Panel Keypad.
OK
”. (Do not select “
Set
” at this time.)
Set
”
20
Number Pad Screen Using “Redial/Pause”
z If you are using a PBX, enter the external
access number first, and then select
“Redial/Pause” before entering the fax
number.
Ex:
Enter 9 for the outside access number,
select “Redial/Pause”, and then enter the
fax number.
Inserts a pause each time it
is selected. The pause is
represented by a “-”
symbol.
Used to access some
features of your PBX.
Select when entering a
sub-address number.
The sub-address is
represented by an “s”
symbol.
Using “✱”
z A “/” symbol appears when the dialing
method is changed from “Pulse” to “Tone”.
z The standard setting for “06 Dialing
Method” is “Tone”.
Ex:
After entering 9, select “✱” to switch to Tone
dialing.
Pause symbol
Chapter 2 Basic Fax Transmission
Select when entering
additional destinations.
z Do not select “Set” for a
single destination.
Select “Clear” to delete an
erroneous entry, one digit at
a time.
Tone symbol
Using “Sub-Address”
z Select “Sub-Address” to enter a sub-
address destination after the fax number.
Refer to Sub-Address Communication
(see page 76).
Ex:
After entering 4, select “Sub-Address”, and
then enter the Sub-address.
Sub-address symbol
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
21
Using the Address Book
Chapter 2 Basic Fax Transmission
Use a Key Name
If a destination is registered in the Address
Book, it can be selected by using a Key Name.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number
into the Address Book (see page 177).
1
Follow the step 1 and 2 on page 18.
2
Select the Key Name tab.
Select from “Favorites”
If a destination is registered as a Favorite in the
Address Book, it can be selected using the
“Favorites” tab.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number
into the Address Book (see page 177).
1
Follow the step 1 and 2 on page 18.
2
Select “Favorites” to display the
Favorites screen.
3
Select the desired destination.
z To cancel a choice, select the same
destination again.
z To enter additional destinations, repeat
steps 2 and 3.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
3
Select the desired destination.
z To cancel a choice, select the same
destination again.
z For transmission to additional destinations,
press the relevant keys.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
22
Use Group Dialing
For transmission to multiple destinations using
group dialing, follow the steps below.
z
The group dialing button must be pre-programmed.
Refer to
189)
1
2
Setting for Group Dialing (see page
.
Follow the step 1 and 2 on page 18.
Select “Program/Group”.
Chapter 2 Basic Fax Transmission
3
Select the button for the desired
destination group.
z To cancel a choice, select the same
destination again.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
23
Searching for a Destination
Chapter 2 Basic Fax Transmission
Search through the Address Book (Local Search)
Select “Search” to look through the Address Book for the desired destination by the entry name.
z Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 25).
1
Follow the step 1 and 2 on page 18.
2
Select “Search”.
4
Select a destination, and then select
“OK”.
3
Enter the first few letters of the Key
Name you are searching for.
The search result appears.
z For instructions on using the onscreen
Keyboard, refer to Using the Keyboard in
the Operating Instructions (For Function
Parameters) of provided CD-ROM.
z Select or to scroll the search results.
z Multiple destinations cannot be selected at a
time.
5
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
24
Search through the LDAP Server (LDAP Search)
LDAP search is a feature that searches through the Address Book of an LDAP server on the network
for fax numbers or Email addresses.
Select “Global” on the displayed screen to use the LDAP Search feature.
Contact your network administrator to check whether the LDAP Search feature is available in your
particular environment.
z An LDAP server must be configured before using the LDAP search function. For more details, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
1
Follow the step 1 and 2 on page 18.
4
Enter a search letter, and then select
“Search”.
2
Select “Search”.
The search result appears.
Chapter 2 Basic Fax Transmission
3
Select “Global”.
z You can search for station names, Email
addresses, and fax numbers.
z For instructions on using the onscreen
Keyboard, refer to Using the Keyboard in
the Operating Instructions (For Function
Parameters) of provided CD-ROM.
z A message appears if there are more than
100 matches.
Select “Yes” to search by a more detailed
keyword.
Select “No” to continue the search.
z Select “Local” to exit the LDAP search
screen.
z A message appears if an error occurs while
searching.
Continued on the next page...
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5
Select “Fax Number” to display a list
Chapter 2 Basic Fax Transmission
of destinations.
6
Select a destination, and then select
“OK”.
z To add the found destination to the Address
Book, select “Add to Local” on the LDAP
search screen, enter an entry name, and
then select “OK”. (If you are using a PBX,
you need to register a telephone number
with the dial prefix.)
7
Select “OK”, and then press the Start
key.
z Only one destination can be selected.
z You can change the entry screen by
selecting “Email” or “Fax Number”.
z Select or to scroll the search results.
z Select “Detail” to open the more detailed
information screen.
Select “Close” to exit the detailed
information screen.
z To cancel a search operation, select
“Cancel”.
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Redialing
To redial the most recently dialed number, follow the steps below.
z The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email
Settings > Fax Parameters) is set to “Valid”.
1
Follow the step 1 and 2 on page 18.
2
Select “Redial”.
3
Confirm that this is the fax number that
you want to send to, and then select
“OK”.
Chapter 2 Basic Fax Transmission
z When the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, a
message appears on the Number Pad
screen prompting to re-enter the fax number
for confirmation.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
27
Preventing Accidental Transmission to Multiple Destinations
Chapter 2 Basic Fax Transmission
This function can prevent accidental transmission of documents to multiple destinations. It is useful
when sending documents to a single destination.
Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to
“Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.
When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch
Panel Display.
z For instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z An error message appears if you select multiple destinations when the “Multi Station” button is displayed in
blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.
Temporarily Enabling Transmission to Multiple Destinations
Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax
Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.
1
Select “Multi Station”.
The “Multi Station” button changes to yellow,
and the document can be sent to multiple
destinations.
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Confirming the Destination
Confirming the Destination
You can confirm the entered destinations.
1
Select “Destinations: ###”.
(###: Number of selected addresses)
2
Select the desired field button, and
confirm destinations.
When Confirmation of the
Destinations is Always Required
When the Function Parameter “125 Confirm
Stations” (Fax/Email Settings > Fax
Parameters) is set, a message prompting the
confirmation of destinations appears if the Start
key is pressed before the destinations are
confirmed.
z For instructions on how to set the Function
Parameter “125 Confirm Stations”, refer to Fax/
Email Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
1
When the message appears, select
“Close”.
Chapter 2 Basic Fax Transmission
z To add a destination, select “OK”, and then
select the desired destination.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
z Only Email addresses entered directly as a
destination can be edited using the
onscreen Keyboard.
3
Select “OK”.
2
Select “Destinations: ###”.
(###: Number of selected addresses)
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29
3
Select the desired field button, and
Chapter 2 Basic Fax Transmission
confirm destinations.
z To add a destination, select “OK”, and then
select the desired destination. Select
“Destinations: ###” to confirm the
destinations again.
z To delete a destination, select a destination,
and then select “Delete” and “Yes ”.
4
Select “OK”, and then press the Start
key.
z The original(s) are stored into memory with
a file number. Then the Fax transmission
starts.
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